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Home My WebLink About981218.tiff RESOLUTION RE: APPROVE AGREEMENT FOR INTAKE SCREENING OF WELD COUNTY JUVENILES IN CUSTODY AND AUTHORIZE CHAIR TO SIGN -WELD ADOLESCENT RESOURCES, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Intake Screening of Weld County Juveniles in Custody between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff, and Weld Adolescent Resources, Inc., commencing July 1, 1998, and ending December 31, 1998, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Intake Screening of Weld County Juveniles in Custody between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff, and Weld Adolescent Resources, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 13th day of July, A.D., 1998, nunc pro tunc July 1, 1998. �� IF,f'4 BOARD OF COUNTY COMMISSIONERS �_ 1� J WELD COUNTY, COLORADO kATTES'fi z /// EXCUSED _ //e . �'' /1 , Constance L. Harb rt, Chair d Cownt le jo the Board — r 41 i 10) ii)jE; �► W. H. ebster, Pro-Tem BY. ti--4- �-z r 7 eputy Clerk to the Board - - eorg E. Baxter /cfill:q0 D AS TO M: Dale . Hall 7funey EXCUSED USED Barbara J. Kirkmeyer 981218 . ©4 tildi. glauCt41- SO0016 PCUTY AGREEMENT FOR INTAKE SCREENING N OF WELD COUNTY JUVENILES IN T t)Y CLEflt THIS AGREEMENT,made and entered into this 1st day of July, 1Y-98,by and between Weld County, Colorado, a body corporate and politic of the State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff, whose address is 915 Tenth Street, Greeley, Colorado 80631, hereinafter referred to as "County," and Weld Adolescent Resources,Inc.,whose address is 2116 24th Street,Greeley,Colorado 80631,hereinafter referred to as "Contractor." WITNESSETH: WHEREAS, County is in need of professional services for intake screening of Weld County juveniles who are in custody, and WHEREAS, Contractor has offered to provide such professional services to County and is able to perform such services in a timely manner, and WHEREAS,the purchase of such services by County from Contractor is in the best interest of the people of the County of Weld, State of Colorado. NOW,THEREFORE, in consideration of mutual promises and covenants contained herein, the parties hereto agree as follows: 1. SERVICES TO BE RENDERED: Contractor agrees to perform professional services set forth in Exhibit"A"entitled"Description of Juvenile Intake Services for the 19th Judicial District"and dated June 30, 1998, which is attached hereto and is made a part of this Agreement. All work performed by and under the direction of the Contractor shall be consistent with the highest standards of care and in strict compliance of all applicable federal, state, and local laws, regulations, and procedures which may from time to time be adopted or amended. 2. TERM OF AGREEMENT:This Agreement shall be effective July 1, 1998,and shall terminate on December 31, 1998, unless otherwise terminated as set forth herein. 3. COOPERATION: Contractor shall cooperate with representatives and employees of the County to the end that work may proceed expeditiously and economically. 4. PROFESSIONAL FEES: In consideration of the terms and obligations of this Agreement, County agrees to pay and Contractor agrees to accept, as full and complete compensation for all services rendered under this Agreement a total sum Page 1 of 4 Pages not to exceed $32,810.00,payable as follows: a. Equal monthly installments of$5,468.34, due and payable on the last day of each month, beginning July 1, 1998, and continuing to and until December 31, 1998. b. The consideration set forth in subparagraph"a."above shall be the entire amount of compensation to be paid by County for the services contemplated herein. Contractor agrees that any modification or revision within the annual program budget in excess of 10 percent by existing categories shall be submitted to County for written approval prior to implementation by Contractor. 5. METHOD OF PAYMENT: Payments on account of the services rendered under this Agreement shall be made without billing and shall be mailed to Contractor's address as set forth above. 6. EXECUTORY: This Agreement shall be deemed executory only to the extent of the monies appropriated and available to the County for the purpose of this Agreement as specified in the County's adopted budget and no liability on account thereof shall be incurred by the County beyond the amount of such monies. It is understood and agreed that neither this Agreement nor any representation by any public employee or officer creates any legal or moral obligation to request, appropriate, or make available monies for the purpose of this Agreement. 7. NON-ASSIGNMENT: This Agreement may not be assigned by the Contractor nor its right,title, or interest therein assigned,transferred, conveyed, sublet, or disposed of without previous written consent of County or its designee. 8. TERMINATION OF CONTRACT: County shall have the right,upon 30 days notice to Contractor,to terminate the work required of the Contractor under this Agreement by written notice of such termination. In the event of such termination, the Contractor shall be entitled to compensation for services previously authorized and performed up to the date of termination. 9. CHOICE OF LAW AND VENUE: Any action or dispute arising directly or indirectly out of this Agreement shall be determined pursuant to the laws of the State of Colorado. Parties hereby choose the Weld County District Court as a forum for any such action. 10. NON-WAIVER: Failure to enforce any rights, options, or privileges under any provision of this Agreement shall not be deemed a waiver thereof and shall not Page 2 of 4 Pages preclude any such enforcement on any subsequent occasion. Further,the failure to enforce one right, option, or privilege shall not be deemed a waiver of the right to enforce any other right, option, or privilege. 11. SEVERABILITY: If any provision of this Agreement should be held to be invalid, illegal, or unenforcement for any reason, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 12. ENTIRE AGREEMENT: The terms of this Agreement, including its attachments and exhibits, represent the final intent of the parties herein. Any modification, rescission, or waiver of the terms of this Agreement shall be affected only if evidenced by a subsequent writing which is executed and acknowledged by the parties with the same formalities accorded by this basic Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement this 1st day of July, 1998. AT fC14 th WELD COUNTY, COLORADO, BY AND THROUGH THE BOARD OF COUNTY a(...,ty�Cler" e Board COMMISSIONERS OF WELD COUNTY, I. `�J O If COLORADO,ON BEHALF OF THE WELD O (I,-1;".'/- COUNTY SHERIFF BY: BY: r ,, Deputy Clerk to the Board Co stance . bert, Chairman o 13 9 1 P10tern /13/9 l APPROVED AS TO FORM AND CONTENT: BY: .... . Ed Jor y eld County Sheriff t/ Page 3 of 4 Pages WELD ADOLESCENT RESOURCES, INC. BY: J sse L. Quinby, President SUBSCRIBED AND SWORN to before me this 7'day of Cicfk 19 W. a" WITNESS my hand and official seal. YO..PN �� k"). � kit •., _ Notary Public . 2r DIANE K• 915 10th St., Greeley, CO 80631 BECKMAN My co ; Sion expig " U -7-4-coo OF COVf:- .4�. My Comm.Expires Oct.7.2000 C:\WP W IN60\WPDOCS\ADOLAGM.BTB Page 4 of 4 Pages DESCRIPTION OF JUVENILE INTAKE SERVICES FOR THE 19TH JUDiC1 A1, DISTRICT TO: Weld County Sheriff's Office From: Weld Adolescent Resources, Inc. —Jesse Quinby Date: June 30, 1998 All described services, subject to specific conditions listed herein, will be available to any Weld County law enforcement agency upon request 24 hours daily for the duration of this agreement. Services will be provided within the Juvenile Receiving Center (JRC) located at 915 10th Street, Weld County Centennial Center. The Weld County Sheriff will provide equipment, supplies, facilities, and materials to the Contractor that is reasonably sufficient to deliver the described services within the JRC. Weld County will provide one parking space adjacent to the elevator in the Centennial Center underground parking garage. The standards for performance related to accuracy, adequacy, and routing of documents and data entry related to the booking and/or release process will be to the satisfaction of the Weld County Sheriff's Office designated Records Custodian for Criminal Justice records. Training in data entry and on-going procedural updates will be provided to Contractor by Weld County Sheriff's Office Records Department. OVERVIEW OF SERVICES The Contractor will provide intake/booking/release processing services, and transportation services of juveniles taken into custody for: state warrants, and/or juveniles detained for new offenses. These services will consist of the following: 1. Response to the JRC within 20 minutes of notification. 2. Accurate data entry of all necessary demographic, arresting agency/officer, charge, court appearance, and disposition data into the Jail Management System (JMS) necessary to complete the booking and/or release process. 3. Obtain classifiable inked fingerprints on a ten-print fingerprint card for each booking (2 sets for felony arrests, 1 set for all other arrests). 4. Obtain one photographic array-quality digital image of each person booked. 9?/49'' / F 5. Accurate completion and routing of all booking and court documents and related materials necessary to disposition physical custody of a juvenile including, but not limited to,the following dispositions: • Detention • Release to placement • Release by promise to appear personal recognizance, cash or surety bond. 6. Supervision of juveniles transferred to our custody pending disposition. 7. If the juvenile is appropriate for detention, and space is not available at PVYSC the pre-arranged procedures for this circumstance, as dictated by the court, shall be followed. 8. Transportation from the point of intake screening to the Midway Staff Secure Shelter shall be provided by the contractor. (WCSO to perform all court transports) 9. Transportation of juveniles screened to detention at PVYSC. WCSO may be asked to assist in transporting out of control juveniles,juveniles with high profile cases (i.e. murder, etc.), and multiple arrests of juveniles. 10. Update and maintain written Juvenile Justice Delinquency Prevention Act compliance log with information necessary for inspection by the State of Colorado Division of Criminal Justice. 11. Provide monthly general JRC activity statistics in a format approved by the Weld County Sheriff's Office. The above services will be provided at an annualized fee of $65,620.00. ORGANIZATION AND ADMINISTRATION Fiscal Records: We shall maintain all fiscals, financial, payroll and budget records on computer using Quickbooks Pro software. We shall print on hard copy comprehensive, end of month, quarter and year financial reports. These reports shall include all direct and indirect overhead charges to Weld County. All of our reports, fiscal and otherwise, shall be available to Weld County upon their request. We shall maintain adequate fiscal records for a period of three years following the termination of our contract with Weld County. These records shall be available for audit by Weld County, the State of Colorado, or its designees. Personnel Policies and Procedures: We agree to maintain and make immediately available to Weld County Colorado at any time upon request our personnel policies and 2 procedures which include policies on nondiscrimination concerning race, creed, color. religion, and natural origin. We intend to adopt Weld County's personnel policies as they relate to nondiscrimination concerning race, creed, color, religion and natural origin. Monitoring of Program Operations: I agree to have our program operations and services monitored by Weld County on a regular basis and agree to participate in any monitoring upon request. Liability Insurance: I shall maintain in full force and effect at all times during the course of this contract Comprehensive General Liability Insurance written on an occurrence basis, with a minimum of$400,000.00 combined single limit for bodily injury and property damage arising out of any single occurrence. Any aggregate limit will not be less than $1 million. 1 shall furnish Weld County with written certification of the existence of such liability insurance and a copy of the policy endorsement naming the State of Colorado or Weld County as additional insureds, prior to finalization of contract provisions. If the State of Colorado or Weld County approves in writing the alternative use of"claims made" insurance for Comprehensive General Liability, 1 also agree to maintain beyond contract term such insurance as will cover incidents which occurred during the contract period, including but not limited to continued maintenance of"claim made" or "tail" policies for the applicable statute of limitations. The policies will be equal amounts equal to or greater than the limits required by the contract. Workers' Compensation and Unemployment ('ompen.salion Insurance: I shall at all times keep in force Workers' Compensation and Unemployment compensation Insurance in accordance with the general provisions noted in the request for proposal on which I am responding to. Increase of Annual Program Budget: I agree to submit to Weld county for written approval any modification or revision within the annual program budget in excess of l U percent by existing category prior to implementation by myself. Independent Contractor Status: 1 shall perform all of the duties herein as an independent contractor and not as an employee. I shall be accountable to Weld County for the ultimate results of my agents and my actions but my agents and 1 shall not be subject to direction and control of Weld County as to details or particular hours of work except as provided in the request for proposal. Neither I nor any agent or employee of mine shall be deemed an agent or employee of Weld County. I shall pay when due all required unemployment taxes, and income tax withholdings, shall provide and keep in force workers' compensation (and show proof of such insurance) and unemployment compensation insurance, all in the amounts required by law, and shall be solely responsible for the acts of myself, my employees and agents. I shall furnish Weld County with written certification of the existence of such coverage, prior to the finalization of contract provisions. Errors and Omissions: I agree that Weld county shall not be held liable for any error or omission of employees, agents, or mine in providing services hereunder. To the 3 extent authorized by law, I agree to indemnify and hold harmless Weld County, its employees and agents, and officers against any and all claims, demands, damages, liabilities, and court awards including costs, expenses, and attorney fees incurred as the result of any act or omission of any officer, agent or employee of myself or resulting from the condition of any property owned or controlled by myself. Termination of Contract: 1 agree that any contractual agreement formulated as a result of the request for proposal and my herein response, may be terminated by either party by giving 30 days notice in writing, delivered by certified mail, return receipt requested, to the other party. If notice is so given, any contractual agreement reached shall terminate on the expiration of the thirty days, and the liability of the parties hereunder for the further performance of the terms of this contract shall thereupon cease, but the parties shall not be relieved of the duty to perform their obligations up to date of termination. Hello