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Home My WebLink About980344.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 4, 1998 TAPE #98-06 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, March 4, 1998, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Constance L. Harbert, Chair Commissioner W. H. Webster, Pro-Tem Commissioner George E. Baxter Commissioner Dale K. Hall - EXCUSED Commissioner Barbara J. Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Baxter moved to approve the minutes of the Board of County Commissioners meeting of February 25, 1998, as printed. Commissioner Webster seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Webster moved to approve the consent agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. PUBLIC INPUT: There was no public input. 980344 BC0016 WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $801,301.61 Electronic Transfers - All Funds $714,271.02 Commissioner Kirkmeyer moved to approve the warrants as presented by Mr. Warden. Commissioner Webster seconded the motion, which carried unanimously. BIDS: PRESENT RUBBERIZED CRACK FILLING - PUBLIC WORKS DEPARTMENT: Mr. Warden presented the four bids received. Said bids will be considered for approval Wednesday, March 18, 1998. PRESENT OFFICE SUPPLIES - PRINTING AND SUPPLY DEPARTMENT: Mr. Warden presented the seven bids received. Said bids will be considered for approval Wednesday, March 18, 1998. APPROVE DIGITAL ORTHO IMAGERY-SCT AND FINANCE DEPARTMENT: Mr. Warden requested the Board continue this bid to Monday, March 18, 1998. He stated there is a meeting scheduled with the vendors next week and a work session prior to approving the bid. Commissioner Kirkmeyer moved to continue said bid. Commissioner Webster seconded the motion, which carried unanimously. BUSINESS: NEW: CONSIDER EXPENDITURE AUTHORIZATION FOR SUMMER YOUTH EMPLOYMENT AND TRAINING PROGRAM AND AUTHORIZE CHAIR TO SIGN:Walter Speckman, Director of Human Services, explained the request for the Summer Youth Program is in the amount of $333,840.23. He stated the funding is intended to serve economically disadvantaged youth between the ages of 14 and 21 by providing eight weeks of experience in public and private non-profit agencies. Mr. Speckman also stated the youth will participate in either basic skills remediation classes, academic enrichment activities, or employability classes. Commissioner Kirkmeyer moved to approve said authorization and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER AGREEMENT FOR SAMPLING AND ANALYSIS OF POLLUTANT DISCHARGE AND AUTHORIZE CHAIR TO SIGN: John Pickle, Director of Health, explained this ongoing agreement is the same as ones with various entities and municipalities in the County, and added the sampling and analysis fees are in accordance with Ordinance #82-S. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. Minutes, March 4, 1998 980344 Page 2 BC0016 CONSIDER THREE AGREEMENTS FOR SAMPLING AND ANALYSIS OF DRINKING WATER AND AUTHORIZE CHAIR TO SIGN: Mr. Pickle stated these three agreements are in the format used in 1997 and added the sampling and analysis fees are in accordance with Ordinance #82-S. Commissioner Webster moved to approve said agreements and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. CONSIDER CONTRACT FOR ABSTINENCE EDUCATION AND AUTHORIZE CHAIR TO SIGN: Mr. Pickle explained this is a new project to provide a part- time position to develop, implement and evaluated this program. Mr. Pickle stated the program will provide skills and encourage youth to abstain from sexual involvement until marriage by providing program services throughout Weld County and promoting the abstinence message. In response to Commissioner Baxter, Mr. Pickle stated the County must reapply for this funding each year. Commissioner Baxter moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. CONSIDER CONTRACT FOR COMMUNITY NEEDS ASSESSMENT AND AUTHORIZE CHAIR TO SIGN: Mr. Pickle explained this contract will allow the County to conduct community needs assessments in the areas currently served, as well as provide training for the development of a community assessment model in various parts of Colorado. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER CONTRACT FOR HEALTH EDUCATION STANDARDS GRANT AND AUTHORIZE CHAIR TO SIGN: Mr. Pickle explained this is an ongoing contract which will fund a half-time health education specialist to help local health departments, as well as smaller Colorado counties to develop a health education strategic plan and training plan. For these services, the Health Department will receive a sum not to exceed $25,000. Commissioner Baxter moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. CONSIDER CONTRACT FOR PREVENTIVE BLOCK GRANT FUNDING AND AUTHORIZE CHAIR TO SIGN: Mr. Pickle explained this is an ongoing contract which will fund a full-time staff member to collect minimum health indicator data to share with organized health departments throughout the state to help measure health problems. For these services, the Health Department will receive a sum not to exceed $50,270. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. Minutes, March 4, 1998 980344 Page 3 BC0016 CONSIDER CONTRACT RENEWAL LETTER #2 FOR AIR QUALITY PROGRAM AND AUTHORIZE CHAIR TO SIGN: Mr. Pickle stated this is a routine contract to conduct air quality program activities for a sum not to exceed $38,560.57, which is a $6,225.51 increase over last year. Commissioner Kirkmeyer moved to approve said renewal and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER AGREEMENT FOR USE OF FACILITIES AND AUTHORIZE CHAIR TO SIGN - MONFORT CHILDRENS CLINIC: Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. CONSIDER AGREEMENT FOR SHREDDING SERVICES AND AUTHORIZE CHAIR TO SIGN - SHRED-IT MOBILE PAPER SHREDDING AND RECYCLING: Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER CONTRACT FOR TB OUTREACH AND CONTROL AND AUTHORIZE CHAIR TO SIGN: In response to Commissioner Kirkmeyer, Mr. Pickle explained this is an extension contract. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR THE IMPROVEMENT OF WELD COUNTY ROAD 21, A.K.A. QUENTINE AVENUE,AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, explained this is an amendment to the agreement with Milliken approved December 18, 1996, for improvements and sharing of costs for Weld County Road 21, a.k.a Quentine Avenue. Mr. Barker explained the cost of the improvements has increased from $22,006 to $32,715, and the project has already been started. Commissioner Kirkmeyer moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. Commissioner Kirkmeyer commented that she spoke with the Town Manager who stated their appreciation for the County agreeing to the increase. CONSIDER AGREEMENT TO HOUSE AMBULANCE OR AMBULANCE EQUIPMENT, OR BOTH AND AUTHORIZE CHAIR TO SIGN -PLATTEVILLE FIRE PROTECTION DISTRICT: Gary McCabe, Director of Ambulance Services, explained this agreement is similar to those held with the Towns of Windsor, Johnstown, and LaSalle. Commissioner Baxter moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Minutes, March 4, 1998 980344 Page 4 BC0016 CONSIDER CHANGE ORDER LETTER#2 WITH COLORADO DEPARTMENT OF PUBLIC SAFETY AND AUTHORIZE CHAIR TO SIGN: Jan Spangler, Community Corrections Board representative, explained the Board is anticipating a third change order to adjust the amount of funding for the fourth quarter of the fiscal year. Commissioner Kirkmeyer moved to approve said change order and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER CONVERSION OF STOLEN PROPERTY FOR USE BY WELD COUNTY BOMB TEAM: Mr. Warden explained due to State statute, the Sheriffs Office must have approval of the Board to use unmarked, confiscated property. Commissioner Baxter moved to approve said conversion. Commissioner Kirkmeyer seconded the motion, which carried unanimously. CONSIDER AGREEMENT FOR TRANSFER OF TAX SALE CERTIFICATE AND AUTHORIZE CHAIR TO SIGN - ANDERSON METALS: Mr. Barker explained tax sale certificates are held by Weld County on two metal buildings within the Union Pacific Railroad run point, which have not been converted to a Treasurer's Deed because the buildings need to be destroyed. Mr. Barker stated Mr. Anderson has agreed to demolish the building on his property and Union Pacific Railroad is in agreement. The process includes transferring the tax sale certificate to Anderson Metals, who will in turn get a Treasurer's Deed and have the building demolished. Responding to Commissioner Baxter, Mr. Barker stated Anderson Metals has paid a ten dollar fee for the transfer of ownership of the tax sale certificate. Commissioner Webster moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. CONSIDER AGREEMENT FOR TRANSFER OF TAX SALE CERTIFICATE AND AUTHORIZE CHAIR TO SIGN - LASALLE OIL COMPANY: Following above discussion, Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO THE LONG TERM CARE BIO-ETHICS COMMITTEE: Commissioner Webster moved to approve said appointments and reappointments. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER APPOINTMENTS AND REAPPOINTMENT TO THE AREA AGENCY ON AGING: Commissioner Baxter moved to approve said appointments and reappointments. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Minutes, March 4, 1998 980344 Page 5 BC0016 CONSIDER APPOINTMENTS TO THE WELD COUNTY CHILD PROTECTION CITIZEN REVIEW PANEL: Commissioner Kirkmeyer moved to approve said appointments. Seconded by Commissioner Webster, the motion carried unanimously. RESCIND RESOLUTION DATED 12/22/97 AND CONSIDER INTERGOVERNMENTAL AGREEMENT FOR SHARING OF COSTS OF 1998 CONSTRUCTION AT WILBUR B. ROSS MEMORIAL POLICE TRAINING CENTER AND AUTHORIZE CHAIR TO SIGN: Mr. Barker explained the original agreement was for the County to pay for one-half of the total cost of improvements, up to a maximum of$30,000. This agreement was sent to the City of Greeley and returned with the maximum amount reduced to $15,000. Commissioner Kirkmeyer moved to rescind the resolution dated December 22, 1997, and approve said agreement and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER INTERGOVERNMENTAL INDEMNITY AND HOLD HARMLESS AGREEMENT FOR USE OF CITY OF GREELEY FIRING RANGE AND AUTHORIZE CHAIR TO SIGN: Mr. Barker explained the purposes of this agreement is to protect the City of Greeley from being held liable for any claims by County employees for negligent acts, accidents, injury, or damage occurring while using the city's firing range. Mr. Barker added this agreement only protects the city from claims by County employees, not City employees. Commissioner Webster moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. SECOND READING OF ORDINANCE #118-O, IN THE MATTER OF AMENDING THE EMPLOYEE PERSONNEL POLICY HANDBOOK: Commissioner Baxter moved to read said Ordinance by title only. Commissioner Kirkmeyer seconded the motion, which carried unanimously. Mr. Barker read said title. Mr, Warden explained alterations have been made to the Personnel Policy Handbook and listed the various changes. There was no public input concerning this matter. Commissioner Webster moved to approve said Ordinance on second reading. Commissioner Kirkmeyer seconded the motion, which carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. Ordinance 118-O was approved on second reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, March 4, 1998 980344 Page 6 BC0016 There being no further business, this meeting was adjourned at 9:25 a.m. BOARD OF COUNTY COMMISSIONERS 7. WEE D COUNTY, COLORADO' - a Mayth A. W Y Constance L. Har ert, Chair ,d ,\-, , leF�C�� Board 4, Hll 1P ki( `< t A- W. W bster, Pro- BY. ��.r„�;��0�✓III. "��/-� i�t�!lli o the Board , -George . Baxter EXCUSED Dale K. Hall ALA/ , /t. 12(e J arbara J. Kirkmeyer Minutes, March 4, 1998 980344 Page 7 BC0016 Hello