HomeMy WebLinkAbout971037.tiffRESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT BETWEEN THE WELD
COUNTY HEALTH DEPARTMENT AND THE NORTHERN COLORADO HEALTH
NETWORK, INC., DBA THE NORTHERN COLORADO AIDS PROJECT, AND
AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Health Department, and the
Northern Colorado Health Network, Inc., dba the Northern Colorado Aids Project, commencing
April 1, 1997, and ending March 30, 1998, with further terms and conditions being as stated in
said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Purchase of Services Agreement between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Health Department, and the Northern Colorado Health Network, Inc.,
dba the Northern Colorado Aids Project, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of May, A.D., 1997, nunc pro tunc April 1, 1997.
APP
eputy Cler o the Board
ORM:
ounty Attor ey
BOARD OF COUNTY COMMISSIONERS
�
WELD OUNTY, COJ,ORAD O�' "`+O
George . Baxter, Chair
stance L. Harb= P,:'-Tem
Dal K. Hall
ALLAk J ,tr-
./ Barbara J. Kirkmeyer rJ
i' i(44
W. H. Webster
e -C : /it; NcNN
971037
HL0023
CONTRACT NUMBER: 199798NCAP
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this ARA day of %?'7
1997 by and between the County of Weld, State of Colorado, by and through the Boa''rd of
County Commissioners of Weld County, on behalf of the Weld County Health Department
("WCHD"), and the Northern Colorado Health Network, Inc., d/b/a the Northern Colorado AIDS
Project ("NCAP").
WITNESSETH:
WHEREAS, WCHD has been awarded Ryan White C.A.R.E. Title II funds from the
Colorado Department of Public Health and Environment for use in establishing a consortium for
care services for persons infected and affected by the HIV virus in Weld, Larimer, Morgan,
Logan, Yuma, Sedgewick, Phillips, and Washington Counties ("the program"), and
WHEREAS, WCHD desires to contract for provision of case management to persons
infected or affected by HIV in Larimer County ("Larimer County"); and
WHEREAS, NCAP desires to provide said case management to Larimer County; and
WHEREAS, the parties desire to reduce the terms of their agreement to writing.
NOW, THEREFORE, for and in consideration of the covenants, conditions, agreements,
and stipulations hereinafter expressed, the parties do hereby agree as follows:
1. Recitals. The above recitals are hereby incorporated herein as if stated verbatim
2. Terms of Agreement. This Agreement shall be effective from the date of its
signing, nunc pro tune April 1, 1997 through March 31, 1998.
3. Compensation. In consideration of the services to be provided by NCAP as set
forth in this Agreement, WCHD agrees to pay NCAP on a monthly basis for services provided
during that month, pursuant to the terms of this Agreement, and the budget amounts set forth in
Attachment A, attached hereto and incorporated herein.
NCAP shall submit an invoice on a form as set forth in Attachment B, attached hereto and
incorporated herein, at the end of each month services are rendered. The invoice will clearly
delineate the services provided and the expenses incurred. Payment shall be conditioned upon
affirmation by WCHD of full and satisfactory compliance with the terms of this Agreement.
WCHD agrees to make payment for approved invoices, or notify NCAP of denial of payment
within thirty (30) days after invoices have been submitted.
If NCAP disputes WCHD's disapproval of any invoice or portion of an invoice submitted for
payment, NCAP shall notify WCHD within 10 days of the dispute. The parties shall make a
good faith effort to resolve the dispute within 30 days of the notice from NCAP. If the dispute is
1
971037
not resolved by the parties within the stated 30 days. NCAP may then appeal the matter to the
Board of County Commissioners for the County of Weld, State of Colorado, pursuant to the
provisions of Section 3-8, paragraph 4(n) of the Home Rule Charter for Weld County, Colorado.
4. Services to be Provided by Contractor.
A. NCAP shall provide personnel who will perform active outreach services
to individuals infected with or affected by HIV and , perform in -home
assessments, and coordinate with local health care providers to obtain
referrals of newly diagnosed HIV positive persons in Larimer County.
B. NCAP shall require its personnel to coordinate with WCHD's
Case/Program Manager in the performance of NCAP's personnel's duties.
C. NCAP shall provide the services outlined in the "implementation plan" as
they apply to NCAP, or as they are applicable to Larimer county. An
attachment of the implementation plan is attached hereto and incorporated
herein as Attachment C.
D. NCAP shall ensure compliance with the provisions set forth in the
Colorado Ryan White Title II 1996 Consortium Assurances, attached
hereto and incorporated herein as Attachment D.
E. NCAP shall be bound by all existing protocols, professional standards, and
applicable statutes, including, but not limited to Section 25-4-1401 C.R.S.,
et. seq. (HIV infection and AIDS), and Section 18-4412 C.R.S. (medical
records), concerning confidentiality.
F. NCAP shall comply with the reporting requirements and time frames
described in the Colorado Department of Public Health and Environment
Guidance for the Development of Tide II Funded Consortia Workplans,
1997-1998, a copy of which is attached hereto and incorporated herein as
Attachment E.
G. NCAP shall have a financial audit performed in the final quarter of this
Agreement and prior to March 1, 1998. The firm to perform the audit
must be independent of NCAP or NCAP's staff, volunteers, or Board, and
must be approved by WCHD prior to performing the audit. A report from
the audit must be filed with WCHD on or before March 31, 1998.
5. Parties' Relationship. The parties to this Agreement intend that the relationship
between them contemplated by this Agreement is that of independent entities working in mutual
cooperation. No employee, agent, or servant of any party shall be deemed to be an employee,
agent, or servant of another party of this Agreement.
971037
6. Limitations - Liabilities - Indemnification. Each party shall not be responsible
or liable for acts, omissions, or failure to act by the other party. Accordingly, to the extent
permitted by law, WCHD agrees to indemnify and hold NCAP harmless from any and all
liability incurred by acts, omissions, or failures to act by WCHD and, likewise, NCAP agrees to
indemnify and hold WCHD harmless from any and all liability incurred by acts, omissions, or
failures to act by NCAP, pursuant to the terms of this Agreement. Because WCHD is a
department of Weld County Government, NCAP acknowledges that this agreement to indemnify
and hold harmless WCHD extends to Weld County, its employees, agents, subcontractors, and
assignees. The term "liability" includes, but is not limited to, any and all claims, damages, and
court awards including costs, expenses, and attorney fees incurred as a result of any act or
omission by the applicable party who acted or failed to act.
7. Non -Assignment. This Agreement shall not be assignable without prior written
consent of WCHD or NCAP, whichever is the non -assigning party.
8. Provision of Services. WCHD and NCAP assure compliance with Title VI of the
Civil Rights Act of 1964, that no person shall, on the grounds of race, color, sex, religion, age,
national origin, or individual handicap, be excluded from participation in, be denied the benefits
of, or be subject to discrimination under any provision of this Agreement.
9. Termination. Either party may terminate this agreement for cause upon ten (10)
days written notice, and for any reason, so long as thirty (30) days written notice of its intent to
so terminate is given to the other party. If this Agreement is so terminated, WCHD shall pay that
compensation to NCAP which duly reflects the actual amounts due and owing to NCAP for
which NCAP documents that NCAP provided services pursuant to this Agreement, and which
amounts have not previously been paid.
10. Notices. Any notice provided for in this Agreement shall be in writing and shall
be served by personal delivery or by certified mail, return receipt requested, postage prepaid, at
the addresses set forth in this Agreement, until such time as written notice of a change is received
from the party wishing to make a change of address. Any notice so mailed and any notice
serviced by personal delivery shall be delivered and effective upon receipt or upon attempted
delivery. This method of notification will be used in all instances except for emergency
situations when immediate notification to the parties is required.
HEALTH DEPARTMENT:
Weld County Department of Health
c/o Gabrielle Vergara
1517 16th Avenue Court
Greeley, Colorado 80631
3
971037
CONTRACTOR:
Northern Colorado AIDS Project
c/o Jeff Hill
P.O. Box 182
Fort Collins, CO 80522
11. Modification and Breach. This Agreement contains the entire Agreement and
understanding between the parties to this Agreement and supersedes any other agreements
concerning the subject matter of this transaction, whether oral or written. No modification,
amendment, novation, renewal, or other alteration of or to this Agreement and the attached
exhibits shall be deemed valid or of any force or effect whatsoever, unless mutually agreed upon
in writing by the undersigned parties. No breach of any term, provision, or clause of this
Agreement shall be deemed waived or excused, unless such waiver or consent shall be in writing
and signed by the party claimed to have waived or consented. Any consent by any party hereto,
or waiver of, a breach by any other party, whether expressed or implied, shall not constitute a
consent to, waiver of, or excuse for any other different or subsequent breach.
12. Incorporation of Contractual Provisions. This Agreement is expressly made
subject to all laws and regulations of the United States and the State of Colorado. Contractual
provisions required by such laws and regulations, but not having been set forth herein, are hereby
incorporated by this reference as though expressly set forth in full. All parties to this agreement
are hereby put on notice and charged with the responsibility of compliance with such contract
provisions as required by law.
13. Severability. If any term or condition of this Agreement shall be held to be
invalid, illegal, or unenforceable, this Agreement shall be construed and enforced without such a
provision, to the extent this Agreement is then capable of execution within the original intent of
the parties.
14. Funding. No portion of this Agreement shall be deemed to create an obligation
on the part of the County of Weld, State of Colorado, or WCHD to expend funds not otherwise
appropriated during the term of this Agreement.
15. Records. Each party agrees to keep any and all records and information
confidential, in compliance with all laws and regulations concerning the confidentiality of such
records.
16. No Third Party Beneficiary Enforcement. No portion of this Agreement shall
be deemed to constitute a waiver of any immunities the parties or their officers or employees
may possess, nor shall any portion of this Agreement be deemed to have created a duty of care
with respect to any person not a party to this Agreement.
4
971037
It is expressly understood and agreed that enforcement of the terms and conditions of this
Agreement and all rights of action relating to such enforcement shall be strictly reserved to the
undersigned parties, and nothing contained in this Agreement shall give or allow any claim or
right of action whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned parties receiving
services or benefits under this Agreement shall be deemed an incidental beneficiary only.
IN WITNESS WHEREOF, the parties have hereunto set their hand and seals this c.-.17/4 day
of ina.4— , 1997, nunc pro tuns April 1, 1997.
WELD COUNTY HEALTH DEPARTMENT NORTHERN COLORADO AIDS PROJECT
John S. Pickle, M.S.E.H.
Date
ATTEST,
Weld
Bv:
ATTE
COMM;SS
and
COUNTY
TURES ONLY
5
Aej
By:
5
Date
BOARD OF COUNTY COMMISSIONERS
cAi 797
Date
971037
ATTACHMENT A
Northern Colorado AIDS Project (1997-1998 Budget)
Case Management
Personnel 31,688
Fringe 3,169
Travel 1,250
Printing/Postage 1,200
Phone 1,200
Subtotal 38,507
Admin. (10%) 3,851
Other Counseling (Support Groups)
Subtotal 3,640
Admin. (10%) 364
Food Bank
Subtotal 1,500
Admin. (10%) 150
Vouchers
Dental 1,500
Medical 4,000
Emergency Financial 4,000
Subtotal 9,500
Admin. (10%) 950
Total $42,358
Total $ 4,004
Total $ 1,650
Total $10,450
TOTAL REOUEST $58,462
971037
ATTACBMENT B
Tilling Request
Agency: Northern Colorado AIDS Project (NCAP) From: to
Date Submitted: Date Entered:
Signature: Title:
Case Management
Personnel
Fringe
Travel
Printing/Postage
Phone
Subtotal
Admin. (10%)
Total Case Management
Other Counseling (Support Groups)
Subtotal
Admin. (10%)
Food Bank
Total Counseling
Subtotal
Admin. (10%)
Total Food Bank
Vouchers
Medical
Dental
Emergency Financial Asst.
Subtotal
Admin. (10%)
Total Vouchers
TOTAL BILLING
Previous Balance Amount Requested
New Balance
Due Date
Document #
Account #
Keyed By Extension Date
Mail Mail with Enclosure Return to Dept.
Authorized By
971037
ATTACHMENT C
Implementation plan:
The majority of the Ryan White funds will be used to support case management services, which
will be carried out by 2.35 FTE case managers divided among the three funded agencies. Funds
will also be used to support the food bank (nutritional supplements), support groups, translation
services, the voucher program, and a bilingual outreach worker.
The Weld County Health Department will use Ryan White funds to support its part-time case
management position (.75 FTE), and will provide case management and support services to
individuals infected with or affected by HIV and AIDS, who reside in Weld County. WCHD's
case manager will also assist NCHD's part-time case manager in providing case management in
northeast Colorado. The WCHD will also use Ryan White funds to continue with the one
support group currently in existence and to develop a second support group so that there are two
separate support groups for those infected and for those affected, respectively. The WCHD will
also continue the voucher program, providing financial assistance for accessing medical and
dental care, and emergency financial assistance for expenses related to food, housing, rent,
utilities, medications, or other critical needs.
The Northern Colorado AIDS Project will continue to use Ryan White funds to support its two
case managements positions (1.5 FTE), and will provide case management and support services
to individuals infected with or affected by HIV and AIDS, who reside in Larimer county. They
will also use Ryan White funds to continue with their two support groups (Infected Persons
Group and Family & Friends Group), and to purchase nutritional supplements (e.g. Advera,
Sustacal, Ensure, etc.), which they will make available to their clients as well as to the clients of
the other two funded agencies. This year NCAP will implement their own voucher program,
similar to that of the Weld County Health Department's.
The Northeast Colorado Health Department will continue to use Ryan White Funds to support its
part-time case manager (.1 FTE), who will provide case management and support services, with
assistance from the WCHD, to individuals infected with or affected by HIV and AIDS, who
reside in the counties of Morgan, Logan, Yuma, Sedgewick, Phillips, or Washington. Ryan
White funds will also be used to support NCHD's part-time bilingual outreach worker (.01 FTE)
and part-time outreach coordinator (.01 FTE), who will assist the case manager in her duties, and
will also work with other community agencies to identify individuals currently not receiving
services or receiving inadequate services. Since many of NCHD's clients are Spanish speaking
only, they will use Ryan White funds to provide interpreting services so that clients may more
easily access other needed services. NCHD will also be using Ryan White funds to continue
with their support group for individuals infected with or affected by HIV and AIDS.
971037
ATTACHMENT D
Colorado Ryan White Title II 1994 Consortium Assurances
In order to receive assistance from the State, the Consortium hereby assures the State that:
A. Within the established locality in which the consortium will operate, the population and
subpopulations of individuals and families with HIV disease have been identified by the
consortium;
B. The consortium's service plan addresses the special care and service needs of the
populations and subpopulations identified by a needs assessment in the established locality;
C. The consortium will comply with all data collection and reporting requirements as mandated
by HRSA and the Colorado Department of Health;
D. The consortium will be a single coordinating entity that will integrate the delivery of
services among the populations and subpopulations identified in the established locality;
E. The consortium will coordinate and expand existing programs before any new programs are
created;
F. The consortium shall deliver case management services that link available community
support services to appropriate specialized medical services;
G. The consortium will include participation by individuals with HIV fiicrase in the assessment
of service needs and the planning of the delivery of services;
H. The consortium has or will create a mechanism to evaluate the success of the consortium
in responding to the identified needs and the cost effectiveness of the mechanisms employed
by the consortium to deliver comprehensive care;
L The consortium has or will adopt by-laws by which the consortium will operate. The by-
laws will include the definition of a "member" of the consortium and a description of the
process the consortium must follow in including new members. Membership definitions and
processes will clearly demonstrate an open and inclusionary intent which will give all
segments of the HIV service provider community an opportunity to participate on a
continuous and ongoing basis. By-laws will also include a description of the process for
selecting a lead agency; this process will ensure all consortium members have an
opportunity to be considered for the role of lead agency, if interested, and to participate in
selection of the lead agency; and
97103'7
J. All non-profit agencies receiving $25,000 or more in Title II funds will ensure an annual
independent financial audit is conducted and a report submitted as specified in Section 11-F,
of the 1996-97 Tide 11 Consortia Workplan Guidance document. (The CFDA number for
Title 11 funds is 93.917).
abn
tilk
Signature
2•Il-q7
Date
971037
i
ATTACHMENT E
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
GUIDANCE FOR THE DEVELOPMENT OF TITLE II FUNDED
CONSORTIA WORKPLANS, 1997-98
i
971037
I. GENERAL INFORMATION
A. Introduction:
The Colorado Department of Public Health and Environment (CDPHE) is receiving a 12 -
month grant under the federal Ryan White C.A.R.E. Act of 1990 to "improve the quality,
availability and organization of health care and support services for individuals and families
with HIV disease." [Sec. 2611] Grant funds are restricted to specific types of activities and
services. Grant funds may be used for the development and operation of HIV care
consortia; home- and community -based care services; continuum of health insurance
coverage; and the provision of treatments. It is the intention of the Act that funds be
distributed in a manner consistent with the epidemiology of reported AIDS cases within the
State. At least 7.42% of funds must be used to serve infants, children, women and families
with HIV.
B. Definitions:
1. HIV Care Consortia: An HIV care consortium, as defined in the Ryan White
C.A.R.E. Act, is "an association of one or more public, and one or more nonprofit
private, health care and support service providers and community -based organizations."
[Sec. 2613 (a) (1) and (2)] Consortia are established and operate within areas most
affected by HIV disease to provide a comprehensive continuum of care to individuals
and families with HIV disease.
2. Home- and Community -based Care: Home- and Community -based Care is defined as
those skilled health services provided to an individual with HIV disease in his/her home
pursuant to a written plan of care established by a case management team.
3. Continuum of Health Insurance Coverage: Continuum of Health Insurance Coverage
is defined as financial assistance provided to eligible low-income individuals with HIV
disease in maintaining a continuity of health insurance or receiving medical benefits
under a health insurance program, including risk pools.
4. Provision of Treatments: Provision of Treatments is defined as the provision of
treatments that have been determined to prolong life or prevent the serious deterioration
of health arising from HIV disease.
C. Overview:
Under the auspices of the Governor's AIDS Council a subcommittee was formed to
determine general disbursements of Title II funds. Determinations were made of funding
amounts for each consortia area. Individual consortium will make their own decisions of
how best to disburse those funds within their own geographic area. These decisions must
1
971037
be made on documented needs assessment.
D. Goal of the Program:
It is the goal of the Colorado Department of Public Health and Environment to fund
activities and services throughout the State in order to "improve the quality, availability and
organization of health care and support services for low-income individuals and families
with HIV disease." [Sec. 2611]
2
971037
H. STATEMENT OF WORK
A. Period of Performance: The period of performance for this project is from April 1, 1997,
through March 31, 1998.
B. General Responsibilities:
1. To the maximum extent possible, ensure that HIV -related health care and support
services provided will be without regard to the ability of the low-income individual to
pay for such services and without regard to the current or past health condition of the
person with HIV disease.
2. Ensure that services will be provided in a setting that is accessible to low-income
individuals with HIV disease and provide outreach to low-income individuals with HIV
disease to inform them of the services available through this grant.
3. Ensure that if an entity receiving Title II funds charges for services, it must
do so on a sliding fee schedule that is available to the public. The following
chart may be referred to for allowable charges:
Individual/Family Annual Gross Income and Total Allowable Annual Charges
INDIVIDUAL/FAMILY
ANNUAL GROSS INCOME
TOTAL ALLOWABLE
ANNUAL CHARGES
Equal to or below the official poverty line
No charges permitted
101 to 200 percent of the official poverty line
5% or less of gross income
201 to 300 percent of the official poverty line
7% or less of gross income
More than 300 percent of the official poverty line
10% or less of gross income
4. Conduct all programs in accordance with the accepted workplan, including remaining
within theproposed budget and performing tasks within the specified time -frame.
5. Identify a project staff member to work with the Colorado Department of Public Health
and Environment. -
6. Work cooperatively with the Colorado Department of Public Health and Environment
with the review and evaluation of program progress and the independent peer review
program designed to assess the quality and appropriateness of health and support
services provided through this grant.
3
971037
C. Specific Responsibilities and Eligibility Requirements:
1. Responsibilities:
a) To provide comprehensive outpatient, essential health and support services for low-
income individuals and families with HIV infection. Services include (but are not
limited to):
i) essential health services: case management; medical, nursing and dental
care; diagnostics; monitoring; medical follow-up services; mental health;
developmental and rehabilitation services; home health; and hospice care.
ii) essential support services: transportation; attendant care; homemaker
services; day or respite care; benefits advocacy; advocacy services provided
through public and nonprofit private entities; nutrition; housing referral; child
welfare and family services (including foster care and adoption); and provision
of information and counseling on living with HIV.
b) To coordinate and expand existing services, and to identify service gaps. The
consortium is the single coordinating body that will integrate the HIV services
within a particular locality. If a locality has sub -populations with unique service
requirements which cannot be adequately met by a single coordinating body, an
additional consortium could receive Title II funds.
c) To ensure that Ryan White funds are used as a payor of last resort.
Clients who are eligible for third -party payments, including Medicaid
and Medicare, and those who have private health insurance should be
using those funds before CARE Act funds.
2. Eligibility Requirements: A consortium does not have to provide the services directly.
Alternatively, it can coordinate the services. In addition, a consortium is not required
to become a legally incorporated entity. Funds can be received by a lead member
agency, on behalf of a consortium. In order to be eligible to receive funding, a
consortium must comply with the following requirements:
a) Membership: A consortium must include agencies and community -based
organizations which provide services to populations and sub -populations with HIV
infection within the community; represent the populations and sub -populations
affected by HIV in the community; and are located in areas where these groups
reside. Additionally, a consortium should include representation by persons with
HIV infection.
4
971037
b) Service Plan:
i) A consortium must undertake a needs assessmentand establish a service
plan based on the results of the needs assessment in consultation with the
public health agency that provides or funds ambulatory and outpatient
HIV -related health services; other entities that directly provide ambulatory
HIV health services; community -based organizations that are organized
solely for the purpose of providing HIV -related support services to
individuals with HIV infection; and in Ryan White Title I cities, the HIV
Health Services Planning Council.
ii) The consortium must assure that persons with HIV infection participate in
the planning process, and that needs will be addressed through the
coordination and expansion of existing programs before new programs are
created; in metropolitan areas, the geographic area to be served by the
consortium corresponds to the boundaries of local health and support
service delivery systems, to the extent practicable; in rural areas, the
consortium will provide case management services to link support services
to specialized medical services; the full continuum of health and social
services needed for persons with HIV infection has been considered; and
adequate planning has occurred to meet the special needs of families with
HIV infection, including family centered care.
c) Reporting and Evaluation: The consortium must create a mechanism to evaluate
its success in responding to identified needs and the cost-effectiveness of the
mechanisms employed by the consortium to deliver comprehensive care. The
results of these evaluations must be reported to the State. Data and information
about the evaluation methodology the consortium used must also be available to the
State.
D. Reporting Requirements: Contractors must provide statistical and program achievement
information and assurances to the Colorado Department of Public Health and Environment
in a manner that meets the requirements of the Health Resources and Services
Administration (HRSA) of the U.S. Department of Health and Human Services (DHHS).
This information includes:
1. Statistical and Program Achievement: All contractors receiving Title II funds MUST
comply with the reporting requirements of the AAR and provide quarterly narrative
reports and up-to-date fiscal information.,
a) Four quarterly narrative and statistical reports must be submitted for the period of
April 1 to June 30; July 1 to September 30; October 1 to December 31, 1997; and
January 1 to March 31, 1998. These reports will be due by July 15 and October 15,
1997 and January 15 and April 15, 1998, respectively. Narrative reports should
5
971037
include discussions of: progress in achievement of goals and objectives; problems and
concerns encountered in completing activities within each category of service; plans to
respond to any barriers encountered; and highlights of noteworthy achievements and
developments.
b) Contractors are required to submit monthly reports meeting the requirements of the
AAR.
c) Contractors are also required to produce an annual aggregate AAR to be submitted
to HRSA. The reporting period is based on the calendar year, e.g., January 1 through
December 31 of any given year. However, in the event a contract is not renewed for
the new project period commencing April 1, 1997, the reporting period for calendar
year 1997 shall be from January 1, 1997, to March 31, 1997. All contractors must
plan to complete the standard scannable AAR which will be sent to you as soon as
possible. The year-end form will be completed for the January 1, 1996 through
December 31, 1996 time period and will be due in our office on March 3, 1997.
E. Assurances: Consortia submitting workplans are required to sign the enclosed assurances
and include them as an attachment to the workplan.
F. Annual financial audit: If you receive $25,000 or more in Ryan White funds during your
agency's 1996 fiscal year, you must have an annual fmancial audit conducted by an
independent auditor. The audit report must be received by CDH no later than 90 days after
the last day of the project period. Necessary and reasonable costs associated with this audit
may be paid from the agency's administrative funds. A welcome change to the federal audit
requirement is forthcoming. If a non-profit agency's fiscal year ends after June 30, 1997
an audit is required only if $300,000 or more in federal funds is received.
6
971037
jam mEmORAnDUm
George Baxter, Chairman
To Board of County Commissioners Date May 22, 1997
COLORADO
From John Pickle, Director, Health Department ++
gLat-
Subject:
Northern Colorado AIDS Project Purchase of Services Agreement
Enclosed for Board review and approval is an agreement between Weld County Health
Department and the Northern Colorado Health Network, Inc., doing business as Northern
Colorado AIDS Project (NCAP).
The Health Department was awarded Ryan White Title II funds from the Colorado
Department of Public Health and Environment to continue the consortium of care
services for persons infected and affected by the HIV virus in Northeastern Colorado. As
part of the effort, the Health Department is entering into an agreement with NCAP to
provide case management services to such persons in Larimer County and to provide
coordination of the Northern Colorado Care Consortium.
For these services, NCAP will receive an amount not to exceed $58,462 for the period
April 1, 1997 through March 30, 1998.
I recommend your approval of this agreement.
Enclosures
971037
Hello