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Home My WebLink About970551.tiffRESOLUTION RE: APPROVE INVITATION FOR BID FOR JUVENILE DIVERSION SERVICES FROM 19TH JUDICIAL DISTRICT TO THE COLORADO DIVISION OF PURCHASING AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Invitation For Bid For Juvenile Diversion Services from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney, 19th Judicial District, to the Colorado Division of Purchsing, with terms and conditions being as stated in said bid, and WHEREAS, after review, the Board deems it advisable to approve said bid, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Invitation For Bid For Juvenile Diversion Services from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney, 19th Judicial District, to the Colorado Division of Purchasing be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said bid. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of March, A.D., 1997. ATTEST: lay Weld County C BY Deputy Clerk t County Attorn y and RM: Ce . z2/9"sr BOARD OF COUNTY COMMISSIONERS WEL2 COUNTY, COLORADO P /44 George E. Baxter, Chair ance L. Harbe Dale7K. Hall i= ` (ta alt_ Barbara J. Kirkmeye FXCIJSFll W. H. Webster -Tem 970551 DA0013 DATE FEBRUARY 20, 1997 BID NO RFP-BF-01897 DIRECT INQUIRIES TO: BEN FALLETTA tQ/ - WRITTEN INVITATION FOR BID BID RETURN INFORMATION RETURN BID TO: STATE OF COLORADO DIVISION OF PURCHASING 225 EAST 16TH AVENUE SUITE 900 DENVER. COLORADO 80203 PHONE: 303-866-6100 FAX (303) 894-7478 HOT UNE 303-866-BUYY Bids properly marked as to Bid No., Date and Hour of Opening, subject to the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto. will be accepted in the office of the DIVISION OF PURCHASING, Suite 900, 225 East 16th Avenue, Denver, Colorado 60203, Prior to the following date and time. Date MARCH 31, 1997 TIME 2:30 P.M. ALL BIDS SHALL BE QUOTED F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED TO THE FOLLOWING DELIVERY LOCATION AS INDICATED COMPLETE DESCRIPTION OF ITEMS OR SERVICES REQUEST FOR PROPOSAL BF -01897 JUVENILE DIVERSION SERVICES IN COLORADO AGENCY: DEPARTMENT OF PUBLIC SAFETY, DIVISION OF CRIMINAL JUSTICE SUBMIT 8 COPIES OF YOUR PROPOSAL IMPORTANT: PROPOSALS SUBMITTED IN RESPONSE TO THIS RFP MUST BE ACCOMPANIED BY THIS INVITATION FOR BID FORM AND MUST MANUALLY SIGNED IN INK. DELIVERY DATE N.A. (After receipt of order, TERMS (TERMS OF LESS THAN 30 CALENDAR DAYS WILL NOT BE CONSIDERED) SEE ITEM 10 INVITATION FOR RIO INSTRUCTIONS ON REVERSE SIDE VENDOR 19th Judicial District Attorney: Juvenile Diversion Handwritten &gnaw y Authorized Officer ro Agent of Vendor ADDRESS P. 0. Box 1167 (915 10th Street) Boar of Weld County TITLE Chair, Commissioners DATE BID MUST BE SIGNED IN INK Geoxge Baxter FEIN Greeley, Colorado 80632-1167 Zip - DP -20A. (Rev. 7/92). Phone s: 970-356-4000 Toll Free #: FAX#:970-352-0242 The above bid is subject to Terms and Conditions on reverse side of the form. PC1-I MN T41C rnov 970551 VENDOR PLEASE RETAIN THESE TERMS AND CONDITIONS FOR YOUR FUTURE REFERENCE INVITATION FOR BID (IFB) / REQUEST FOR PROPOSALS (RFP) TERMS AND CONDITIONS Late Bids/Proposals. LATE BIDS/PROPOSALS WALL NOT BE ACCEPTED OR CONSIDERED. It is the responsibility of the bidder/proposer (hefeiaher bidder) to ensure that the bil/propasal (here- inafter bid) arrives prior to the time and at the pace indicated in the bid. Telephone or facsimile responses will not be accepted unless so stated in the bid. 2. Specilca l ns. Specifications are provided to identity the product/service required and to estab- tialt an acceptable quality level. Lids on products of equal quality and usapliy will normally be consid- ered unless otherwise staled. The State will be the sole page in detennnirg'equals' in regard to quality and performance. Samples of product(s), when required, must be furnished free of expense to the state agency. and if not destroyed by teas, may upon request made at the time the sample is fur- nished. bin returned at the bidder's expense. Failure to lumih broaures, specifications, and/or sam- ples as requested may be sufficient cause to consider a bid non- responsive 3 Information Required. Bidders shall furnish all the information required and are expected to examine the drawngs, specifications, schedule of delivery and all instructions. Should the bidder find any pan of the listed specifications or terms and conditions to be discrepant. incomplete or otherwise questionable in any respect, it shall be the responsibility of the bidder to call such matters to to anen- ton of the purchasing agent immediately. Failure to do so will be al Me bidder's risk. Amendments to ma bid will be official only if furnished. inverting, by the state agency purchasing office. Bidders should not rely on verbal statements that atter any specification or other term or condition of the bid a Products/Services Provided. The bidder shall smith the products and/or services in stud accofdarce with the specifications, and at the price set lath for each item. In case of error in exten- sion, the aria price wit prevail. All products quoted shall be newly manufactured and of the manufaCtur- er's current model. unless otherwise specified. 5. Bid Rahn Format. IFB and RFP responses shall be submitted in a sealed envelope in accor- dance with the instructions in the IFS Of RFP. The IFS or RFP number and Me opening date and time should be written in the lower left corner of the envelope. II the bid package is too large to be returned n a bid envelope, a bra envelope should be affixed to the outside of the sealed bid package. 6 Valid Bid Period. No bid shall be withdrawn foe a peiod of less man spry (60) calendar days sub- sequent to the opening of the bids. unless otherwise stipulated 7 Discounts. Notwithstanding me fact that a bank is provided for a cash discount, discounts dieted for payment within less than thirty (30) calendar days will not be considered in evaluating offers tor award. unless Otherwise stipuated. Discounts of less Man thirty (30) calendar days will be taken if pay - men is made Minn the discount period even though not considered in evaluation of the bid. 'The tem 'Prof is not considered to meet the requirements of the 30 day Uilena as noted above. 8. Bid Acceptance/Obligation. The State of Colorado reserves the nght to reject any or all bids and to waive informalities and minor irreguarities n bits received and to accept all or any portion of the bid. 8 deemed in the best interest of the State and not contrary to law. This bid implies no obligation on the part of the state agency to pay any costs incurred in the preparation or the submission of such bids, a to purchase or contract for products or services, nor does the state agency's silence imply any accep lance or rejection of any offer. 9. Evaluation and Award. For a competeive sealed bid, award will be made to the low responsive and responsible bidder. For a competitive sealed proposal, award wit be made to Me responsive and responsible offeror whose proposal is determined to be most advantageous to the State. price and other actors considered, in accordance with the criteria deserted in the RFP. 10. Protest A protest of any portion of this solicitation must be submitted to the soliciting agency. in accordance with Tale 24, Midi 109, C.R,5.. as amended. Bidder must submit relevant documents, exhibits or other evidence within seven (7) working days after becoming aware of the fads givkg rase to the protest. 11. Valid Contract The sate agency win not be responsible for any products deserted or services performed prior to issuance of a purchase order stoned by an authorized representative of the sate agency's purchasing department or a contract signed bye duly authorized representative of the state agency. 12. Vendor Forma. In the event bidder's fonts) or pants) of lorms are included as an attachment(s). bidder agrees that. it the event of nconsistenoes or contradictions, the terms and conditions of the solicitation document shall supersede and control over those contained in the bidder's form(s) regard- less of any statement to the contrary n a bidder comes). 13. Waste Redadfon, The State desires and encourages that bids be sutxnined on recycled paper. printed on both sides. While the appearance of bids and professional presentation is important. the use of non- recyclable Of nen- recycled glossy paper is discouraged. IC Indenmfflcation. In the event any article sold or delivered under this purchase order is covered by any patent, copyright, trademark. or application therefor, the vendor will indemnify and hold harmless the State of Colorado from any and as loss, cost. expenses and legal lees en account of any cams. legal actions. Or judgements on account of manufacture, sale or use of such article in violation. nfrnge- ment or the lie of rights weer such patent, copyright. trademark or application_ 15. Minority- owned Business Enterprise (MBE) Participation. I1 is the intent of the State to meet the 17% MBE business participation goal set by Governor's Executive Order acp55- 87. MBES are encouraged to participate as prime contractors, subcontractors and/or suppliers. Accordingly, direct bidding from, and joint venture proposals including, minority- owned businesses are strongly encour- aged. A successful bidder must complete a vendor MBE panicipation status tom. including subcon- tractor/supplier participation status, before a contract can be fvulied. PURCHASE ORDER TERMS AND CONDITIONS T Otter/Acceptance. If the purchase order refers to your bib. then the purchase order is an ACCEP- TANCE of your OFFER TO SELL in accordance with the terms and co dnons of the IFB/RFP, as stat- ed in your bid. If no bid is referenced, the purchase order is an OFFER TO BUY, subject to your acceptance, which can be demonstrated by your performance of the purchase order or by a format acknowledgement Any COUNTER- OFFER TO SELL is automatically construed as CANCELLATION of the purchase order unless a change order is issued accepting a counter offer. 2. Safety Information. All chemials. equipment and matelots proposed and/or used in the Perfor- mance of this purchase order musl conform to the standards required by the William- Steiger Occupational Safety and Health Ad of 1970. Bidders must furnish an Matenal Safety Data Sheets (MSOS) for any regulated chemicals, equipment or hazardous matenals at the time of delivery. 3 Changes. The vendor agrees to furnish the products and/or services n strict accordance with the specifications. and at the price set forth for each item. Nothing n the purchase Order may be added to, meddled. superseded or otherwise altered except in wrong signed by an authorized representative of me state agency purchasing office and ackmowi00ged by the vendor. Each shipment received Or Ser- val performed shall be only upon the terms contained in Me purchase order. notwithstanding any terms that may be contained in any invoice or other act of veneer other than acknowledgement of a written change order to the purchase order. Delivery. In ns acceptance of any quotation offer, the state agency is relying on the promised delivery date, installation, or service performance as material and basic to its acceptance. In the event of vender's failure to deliver Or pertain as and when promoted. the slate agency reserves the right to anal 4s Order, or any pan thereof. without prelude* to as other rights. and vendor agrees that the state agency may return all or pan of any shipment so made. and may charge vendor with any loss or expense sustained as a resun of such inure to deliver or perform as promised Settlement of a pur- chase order terminated for convenience of the Stale not involving delay or late delivery may be resolved by negotiated agreement in such cases. every effort will be made to reach a far and prompt settlement with the vendor 5 Now Product.. An oroducts delivered against Mis purchase Order shall be newly manufactured and ol the manufacturer's current model. unless otherwise spec/Rd 6 Dually. The State win be me sole edge in determining -equali with regard to quality. price and oenormance. Warrsntles. All provisions and remedies Of the Uniform Commercial Code relating to both implied and expressed warranties are herewith referred to and made a pan of these Terms and Conditions and are in addition to any warranties stipulated n the specifications. B Inspection. Receipt of products or services in response to this purchase order can result in autho- rized payment on the pan of the state agency. Feat acceptance is dependent upon completion of all admirable inspection procedures Should Me products or services fail to meet any inspection require- ments the State may eaerose all of its rights, including those provide(' in the Undorm Commercial Code. 9 Cash Discount The cash discount period we start from date of receipt of acceptable invoice. or from date of receipt of acceptable products/services at the specified destination by an authorized agency representative, whichever is later. 10. Taxes. The state agency, as purchaser, is exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code (No. B4- 730123K) and Iron all state and local government use taxes (C.R.5. 39- 26- 114(a) and 203, as amended). Tax exempt nunbers for the speedo state agency may be found elsewhere in this document Vendor is hereby notified mat when materials are purchased for the benefit ol the State. such exemptions apply except that n certain minical subdivisions (for example CM of Denver) the vendor may be required to pay sales or use taxes even though the ultimate Otod. uct or service a provided to the State. These sales or use taxes wile not be reimbursed by the State. it. Prompt Payment State law and regulations provide that vendors win be paid within loth- live days after receipt of products or services and a correct notice of amount due. unless otheiwse agreed to by contract or special conditions ol the purchase order. A State lability not pail within toffy the dap u considered delinquent and, unless odnerwbe agreed to, merest on tie unpaid balance shad be paid beginning with the forty- sixth day at the rate of one percent per month On the unpaid balance until paid in lull. A lability shall not arise a a good faith dispute exists as to the agency's obligation d pay as or a portion of the liability. Vendors shall invoice the State separately for interest on delinquent amounts due. The billing shall reference the delinquent payment. the number of days interest to be Paid and the applicable Merest rate. (Rol Sec 24- 30- 202(24). C P.5.. as amended.) 12. Assignment Except for assignment of antitrust clams and accounts receivable, neither party to the contact may assign any portion of the agreement without the prior written consent of the oter party. Vendor and State recognize that in actual economic practice, antitrust violations ultimately impact the purchaser. Therefore, vendor hereby assigns to the State any and al claims it may now have or hereafter acquire under federal or state antitrust laws reating to the particular products Of ser- vices purchased or acquired by the State of Colorado pursuant to this purchase order. Assignment of anti- trust and accounts receivable may be made only with written notice to the State. 13. Indemnification. M the event any article sold or delivered under this purchase order is covered by any patent, copyright, trademark, or application therefor. the vendor will indemnify and hold harmless the Sate of Colorado from any and as loss, cost. expenses and legal fees on account of any darns. legal actions, or judgements on account of manufacture, sale or use of such article n violation. mringe- ment Or to like of rights harder such patent. Copyright. trademark or application t this purchase order is for services, to the extent authorized by aw. the contractor snag indemnify, save, and hold harmless the State. its employees and agents, against any and all claims, damages. liability and court awards including costs, expenses, and attorney lees incurred as a result of any ad or mission by the vendor. or its employees, agents, subcontractors or assignees pursuant to the terms of this purchase order. 14. Independent Contractor. THE CONTRACTORNENDOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE. NEITHER THE CONTRACTORNENDOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTORNENDOR SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE CONTRACTOR/VENDOR SHALL PAY WHEN DUE ALL REOUIRED EMPLOYMENT TAXES AND INCOME TAX WITHHOLDING. INCLUDING ALL FEDERAL AND STATE INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS CONTRACT. CONTRACTORNENDOR ACKNOWLEDGES THAT THE CONTRACTORNENDOR AND ITS EMPLOYEES ARE NOT ENTI- RED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTORNENDOR OR A THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTORNENDOR SHALL HAVE NO AUTHO- RtZATION. EXPRESS OR IMPLIED. TO BIND THE STATE TO ANY AGREEMENTS, LIA&UTY. OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTORNENDOR SHALL PROVIDE, AND KEEP IN FORCE, WORKERS' COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REOUIRED BY LAW, AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF CONTRAC- TORNENDOR ITS EMPLOYEES, AND AGENTS 15. Communication. An communKMKKns, including reports, notices. and advice of any naturecon- cerning administration of this purchase order, prepared by vendor for the state agency's use, must be furnished solely to the Purchasing Agent within the agency purchasing office. h6. Vendor Forms. In the event bidder's form(s) or pants) of forms are included as an attachmen(s). bidder agrees that n the event ol inconsistencies or contradictions. the terms and conditions of the solicitation document shall supersede and control over those contacted in the bidder's loan(s) regard- less of any statement to the contrary in a bidder tom(s). 17. Compliance with Laws. Bidder agrees to campy with all applicable federal and sale laws. regu- lations and polities, as amended, inctudag those regarding discrmnation, unfair ador practices ant. kickback and collusion. 18. Americans with Dlssdlitlea Act (ADA) Requirements. If this solicitation contemplates the prow. Sidi of sate services to the public, the vendor shall. in addition to any other requirements under Title Ill of the Americans with Disabilities Act. comply with the Title II requirements of the Americans with Dissbiltis Act regarding the accessibility of the State's services and programs, as an explicit requie- ment. The vender assures that, at all limes during the performance of any resulting cMfract, no quali- fied individual with a disability shall, by reason of that disability, be secluded from paniapation in. or be denied benefits Of, services, programs, or activities performed by the vendor for the benefit of the Stale. 19. Insurance. The contractor that obtain, and maintain at all times during the term of this purchase order, insurance as specified n the solicitation, and that provide proof of such coverage. 20. Venue. The taws of the Slate of Colorado. U.S.A. shall govern in connection wish the formation, performance and the legal enforcement of this purchase Order. Fuller, 24 C.R.S. 101 through 112, as amended, and Rules adopted to implement these statutes. govern this procurement. 970551 THIS FORM IS USED BY THE DIVISION OF PURCHASING FOR INFORMATIONAL PURPOSES ONLY. THIS FORM CANNOT AND WILL NOT BE USED IN THE EVAUATION OF YOUR BID OR PROPOSAL. RFP/BID NO. BF -01897 MBE/WBE PARTICIPATION: THE STATE OF COLORADO IS REQUIRED TO TRACK THE EXTENT OF PARTICIPATION WITH MINORITY AND WOMEN OWNED BUSINESS. THE BELOW INFORMATION MUST BE COMPLETED AND SUBMITTED WITH YOUR BID OR PROPOSAL. YOUR RESPONSE WILL BE REQUIRED PRIOR TO ISSUANCE OF CONTRACT OR PURCHASE ORDER. 1. IS YOUR FIRM MINORITY OWNED? YES NO (MUST BE 51t MINORITY OWNED AND CONTROLLED) - MINORITY: AFRICAN AMERICAN; NATIVE AMERICAN; ASIAN AMERICAN; HISPANIC; ALEUT 2. IS YOUR FIRM WOMAN -OWNED? YES NO _ (MUST BE 51t WOMAN -OWNED AND CONTROLLED) 3. IF YOURS IS NEITHER A MINORITY NOR WOMAN -OWNED BUSINESS, PLEASE INDICATE, TO THE BEST OF YOUR ABILITY, THE TOTAL DOLLAR VALUE OF PRODUCTS AND/OR SERVICES THAT WILL BE PROVIDED BY: •MINORITY -OWNED BUSINESS SUBCONTRACTORS AND/OR SUPPLIERS $ n/a *WOMAN -OWNED BUSINESS SUBCONTRACTORS AND/OR SUPPLIERS $ n/a FEIN/SOCIAL SECURITY #: 84-6000813 (FEDERAL EMPLOYER'S IDENTIFICATION NUMBER) George Baxter PRINTED NAME Chair, Board of County Commissioners TITLE 970-356-4000 970-352-0242 TELE NO./FAX NO. Weld County COMPANY NAME 915 Tenth Street ADDRESS Greeley, CO 80631 CITY/STATE/ZIP CORE DATE UNDER NO CIRCUMSTANCES WILL TELEPHONE OR FACSIMILE RESPONSE TO THIS INVITATION FOR BID BE ACCEPTED. a 0 970551 r DATE MARCH 10, 1997 CIO Nc). RFP-BF-01897 DIRECT INOUtRIES TO: BEN FALLETTA INVITATION FOR BID REWRNBIDTO: STATE OF COLORADO DIVISION OF PURCHASING 225 EAST 16TH AVENUE SUITE 900.. DENVER. COLORADO 80203 PHONE: 303.866-6100 FAX (303) 894:7478 HOT LINE 303-866-9UYY BID RETURN INFORMATION Date MARCH 31, 1997 Bids properly marked as to Bid No., Date and Hour of Opening, subject to.the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto, will be accepted in the office of the DIVISION OF PURCHASING, Suite 900, 225 East 16th Avenue. Denver, Colorado 80203. Prior to the following date and time. TIME 2:30 P.M. ALL BIDS SHALL BE OUOTEO F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED TO THE FOLLOWING AS INDICATED DELIVERY LOCATION COMPLETE DESCRIPTION OF ITEMS OR SERVICES RFP-BF- 01897 JUVENILE DIVERSION SERVICES IN COLORADO ADDENDUM NO.1 RESPONSE TO INQUIRIES AGENCY:DEPARTMENT OF PUBLIC SAFETY, DIVISION OF CRIMINAL JUSTICE THIS ADDENDUM MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL. DELIVERY DATE N.A. (Alle. •ete.pl OI o.de.) IEAM$ (TERMS OF LESS THAN 3O CALENDAR DAYS WILL NOT BE CONSIDERED) SEE It£M 10 IMIIIAIIOM fill lIO IIST1U[TIOItS 01 lIlt1S1 SIDE BID MUST BE SIGNED IN INK VENoonl9rh Judicial District Attorney: .TuveniJe niversiep /mar Handwritten gnature Authorized Officer or Agent pl Vendor ADDRESS P. 0. Box 1167 (915 10th St.) FEIN Greeley, Colorado DP -20A (Rev. 7/921 TITLEChair, CommlTis msioners County DATE zip$0632-1167 Phone a: 970-356-4000 Toll Free N: The above bid is sub)ect to Terms and Conditions on reverse side of the form. RFTIIRIJ TUIC !"/IVV 970551 RFP No. BF -01897 JUVENILE DIVERSION SERVICES IN COLORADO RESPONSES TO INQUIRIES 1. In subsection B "Funding Proportionate to At -Risk Population" it states: "...If a proposed program intends to serve multiple Judicial Districts (refer to map on Attachment D), the offeror must prepare separate juvenile population profiles for each individual area served and clearly differentiate which services will be available for each area served. The proposed budget must also identify the individual expenditures related to services for each area served." Does this mean that only those programs serving multiple Judicial Districts must identify the individual expenditures related to services for each area served? Or does this apply to programs who serve only one Judicial District but multiple counties? This statement refers to multiple Judicial Districts. Funding is allocated proportionate to the juvenile population in each Judicial District. 2. Do I need to have already secured the fidelity bond mentioned on page ten of the RFP proposal (it stated 16% of the contract amount) when I submit the final proposal to you, or if approved, do I need to have it within a specified time of getting the contract? An understanding of the fidelity bond requirement and a statement of willingness to comply is all that is required at the time of proposal submission. Written proof of the fidelity bond would be required at the time of contract signing. The State would not approve a contract that did not include this proof. 3. Also, on page ten, Section IV (A), Organizational Background and Staff Qualifications, do the articles of incorporation need to be submitted with the finished proposal or after receipt of the contract? The Articles of Incorporation must be submitted with the proposal. The Articles must be a signed copy, or you must provide a receipt that the Articles have been filed and are in process with the Secretary of State's office. Check to be sure your corporate registration is up to date and current. Registration renewal is required every two years. If the certificate you have is dated prior to 1995, you must provide proof of renewal. 970551 RFP-No. BF -01897 EXHIBIT A JUVENILE DIVERSION: 19TH JUDICIAL DISTRICT July 1, 1997 -June 30, 1998 A. ORGANIZATIONAL BACKGROUND AND STAFF OUALIFICATIONS The Nineteenth Judicial District Attorney's Office is a department of Weld County, Colorado Government. Weld County is synonymous with the Nineteenth Judicial District. Within the District Attorney's Office exists the Community Programs Division, which includes Juvenile Diversion and Victim/Witness Assistance. (See Appendix A) The 19th Judicial District Attorney's Juvenile Diversion Program includes six staff persons. The Project Director is the Community Programs Administrator and spends at least fifty percent of her time in the Diversion Program. The Administrator's office is located within the juvenile unit. There are three juvenile counselors, masters -level Community Counselor III, as designated by Weld County Personnel Services who work with the main Diversion Program. We also have one full-time, masters -level Community Counselor III position with the Intensive Family Intervention Program. A full-time Office Technician II (clerical) works with the Diversion Program. Project staff are under the supervision of the District Attorney, A. M. Dominguez, Jr., as illustrated in an organizational chart included in Appendix A. Within Weld County Government, only the Board of County Commissioners has the authority to enter into contracts. The Chairman of the Board, currently George Baxter, provides the authorized signature for contracts. Those persons authorized to sign payroll and expense checks for Weld County are George Baxter and the Weld County Director of Finance and Administration, Donald D. Warden. (See Appendix B for the Internal Revenue Service tax exempt status letter.) B. FUNDING PROPORTIONATE TO AT -RISK POPULATION Juvenile Diversion Offices are located on the second floor of the District Attorney's Office within the Weld County Centennial Building. The office street address is 915 Tenth Street, Greeley, CO 80631; mailing address is P. 0. Box 1167, Greeley, CO 80632- 970551 -2- 1167. A south county satellite office is utilized on a regular basis when a juvenile counselor schedules Diversion clients in Fort Lupton. The office street address is 330 Park Avenue, Fort Lupton, CO 80621. This building is a Weld County Services Building and provides extension offices for county departments. The Nineteenth Judicial District's Juvenile Diversion Program serves all of Weld County. The larger cities in the county are Greeley and Fort Lupton and the smaller towns include: Ault, Dacono, Eaton, Erie, Evans, Firestone, Frederick, Gilcrest, Hudson, Keenesburg, Johnstown, Kersey, LaSalle, Lochbuie, Milliken, Platteville, & Windsor. All juvenile offense reports originating from the police departments within the 19th Judicial District, as well as those from the Weld County Sheriff's Office, the Colorado State Patrol, and the University of Northern Colorado Department of Public Safety are sent to be reviewed by the Nineteenth Judicial District Juvenile Chief Deputy District Attorney, William E. Starks. Juveniles deemed appropriate to be "diverted from the court system" are referred to the Diversion Program. C. IMPACT ON JUVENILE JUSTICE SYSTEM. Listed below is a description of the juvenile population within the geographic area served and the anticipated referrals for FY 1997-98. 1. Total number of juveniles arrested in last year (1996) in area served: 1656. l.a. Total number of arrested juveniles to be referred in FY 1997-98 for diversion services directly from the arresting agency: _0-. 2. Number of delinquency filings in the juvenile courts of the jurisdictions served in the last year (1996): 888. 2.a. Total number of referrals expected in FY 1997-98 from the district attorney's Office in lieu of filing in juvenile court: 250. 970551 -3- 3. Number of juveniles placed on probation in the area served during the last year (1996): 497. 3.a. Total number of referrals expected from the juvenile court or probation office in FY 1997-98: 4. Number of juveniles committed to the Division of Youth Services (DYS) from the area served calendar year (1996): 26. 4.a. Total number of referrals anticipated for juvenile diversion services during FY 1997-98 from DYS: -0-. 5. Number of referrals anticipated from other agencies during FY 1997-98: Agency: _0_ No. of referrals =lin 6. Numbers of projected percentages of juvenile population to be served by juvenile diversion program in FY 1997-98 by ethnicity: (based on 1995-96 information). Anglo 54%; Black 11%; Hispanic 42%; Other 30 PLEASE NOTE THAT THE INTENSIVE FAMILY INTERVENTION PROGRAM IS IN -PART DIRECTED TOWARD HISPANIC JUVENILE OFFENDERS AND THEIR FAMILIES. 7. LETTER FROM REFERRAL AGENCY: Please find included in the Appendix C, a letter from District Attorney A. M. Dominguez, Jr. and William E. Starks, Chief Deputy District Attorney, verifying the projected number of diversion referrals for FY 1997-98. 8. SYSTEM COLLABORATION Upon participating in the Diversion Program, the counselor is continuallyy assessing the variety of needs of the juveniles and their families. Staff attends and participates in the monthly meetings of Youth Net, a City of Greeley networking organization which is open to all agencies offering services to youth in Weld County. Youth Net offers programs, agency presentations, a variety of announcements including programs offered and job vacancies. The networking is a valuable component to ensure that all agency staff 970551 -4 - have an opportunity to meet with each other and to be knowledgeable on the appropriate manner of referrals to the agencies. The Diversion Program makes referrals to the Partners, Inc. agency for a variety of reasons: Senior Partner, the victim - offender mediation program, and the restitution program. The Diversion counselor will request the Partners staff to consider a juvenile for the Partners Plus Program (S.B. 94) if need warrants. For juveniles with more intense needs, the Diversion counselor will contact the Department of Social Services to request S.B. 94 or PAC (Placement Alternative Commission) that a juvenile be considered for these programs. PAC monies can include paying for testing on the juvenile as well as for placement costs. The Diversion Program also has a diverse number of businesses within the county who provide a community service worksite for juveniles on our program. The juvenile pays a $5.00 medical liability fee through our office, and thus, the businesses are willing to provide a working/learning environment for the juvenile to perform community service work as part of their Diversion contact. 9. PROGRAM EVALUATION FOR FY 1996-97: The objectives outlined in the Nineteenth Judicial District Attorney's Diversion proposal for FY 1996-97 are listed below, with an eight month report (July 1, 1996 -February 28, 1997). 1. TO PROVIDE STATE CRITERIA JUVENILES WITH A COMMUNITY BASED ALTERNATIVE TO THE FORMAL COURT SYSTEM FOR AN ANTICIPATED ACCEPTANCE RATE OF 70% AND AN ANTICIPATED REJECTION RATE OF 30%. EVALUATION Contracted 70% Acceptance 250 cases Achieved as of 2-28-97 State: 100 cases Other: 53 cases (8 cases rejected) 2. PROJECTED RECIDIVISM RATES FOR PROGRAM PARTICIPANTS WILL BE 15% FOR SHORT-TERM RECIDIVISM AND 35% FOR LONG-TERM RECIDIVISM. 970551 -5 - EVALUATION Contracted 15% Contracted 35% SHORT TERM RECIDIVISM Achieved as of 2-28-97 5% 0 LONG TERM RECIDIVISM Achieved as of 2-28-97 29% 3. PROJECTED NUMBER OF VICTIMS TO RECEIVE RESTITUTION WILL BE 200 WITH A PROJECTED AMOUNT OF RESTITUTION TO BE $5,000 TO BE DISBURSED TO THE VICTIMS OF THEIR CRIMES. Contracted $5,000 Contracted 200 EVALUATION RESTITUTION Achieved as of 2-28-97 $7,595.50 NUMBER OF VICTIMS Achieved as of 2-28-97 60 PROJECTED NUMBER OF SUPERVISED ASSIGNED COMMUNITY SERVICE WORK HOURS TO BE COMPLETED WILL BE 1,000 HOURS. EVALUATION Contracted 1,000 hours Achieved as of 2-28-97 1,143 Our Diversion Program measures success by evaluating completion of contract requirements as well as successful achievement of our projected program objectives for each year. D. APPROPRIATENESS OF SERVICES: 1. OVERVIEW OF SERVICES PROVIDED: Group Education Offered. A variety of group services are provided by the Diversion Program staff. These groups aim to 970551 -6 - improve skill deficiencies, reinforce appropriate, productive behaviors, and emphasize alternatives that are socially acceptable. The groups are described below. A Shoplift Group is provided for those juveniles whose offense includes a shoplifting (misdemeanor) theft offense. Juveniles are offered a one-time, two-hour group which includes myths vs. facts re: shoplifting, its impact on merchants, writing an apology letter to the victim(s), payment of restitution if applicable, discussing of their involvement in the offense, and an evaluation. The counselor then meets individually with each participant to review the completed Family History Form and to assess if the juvenile and family are in need of additional services from our office or community referrals. A Parent Orientation Group is mandated for all parents of juveniles who are participating in the Diversion Program. This group allows the parents to learn about the Diversion Program and what is expected of them while their son/daughter is in the program. This group also provides a supportive environment for parents and to encourage a team approach with the juvenile's treatment goals and plans. This mandatory group is a one-time meeting. A Life Skills Series is mandated for all juveniles who are participating in the Diversion Program. This is a series of five topical groups covering the areas of: trust building, communication, refusal skills, anger management, stress management, setting goals and self-esteem issues. These group sessions are scheduled on a consecutive weekly basis or on an every other week basis. Each group has approximately 7-10 juveniles in each group with the same group members throughout the series. Each group session lasts for 1 1/2 hours after school. A Female Gender Group was piloted this past quarter for ages 10-17. We offered a series of five topical groups covering the areas of: Growing Up Female, Families and Relationships, Diversity, Sexuality and Teen Pregnancy, and Goal Setting. We were fortunate to have a member of the Girl Scouts -Mountain Prairie Council staff approach us and review curriculum on the above topics. The curriculum was very age 970551 -7 - appropriate, and yet flexible to meet the needs of the females who participated. The feedback from the young women was very positive and the group is currently being evaluated and will be offered again in the very near future. 2. SEQUENCE OF ACTIVITIES: Referral process: Juvenile offense reports are received daily by the District Attorney's Juvenile Division. A "Names Inquiry" is conducted on each juvenile to check for local prior offenses. File folders are then made for first time offenders and case numbers are assigned. A repeat offender's diversion file is located and the new offense is recorded in the cumulative record. Information regarding the new offense is recorded on the Weld County Computer System (limited access). Restitution questionnaires are sent to all victims listed in the offense report. Reports are then reviewed by the Juvenile Deputy District Attorney. All case files are then sent to the Community Programs Administrator. She reviews the offense report and the juvenile's history, assigns a funding source, and a counselor. The Diversion secretary then enters new case information onto the Tiburon computer system and the program statistical information onto the LOTUS system. Letters are sent to parents informing them that they need to call for an appointment for an Intake assessment. If parents do not call for an appointment within ten days, they are contacted by registered mail. If there is no subsequent response, the case is given to the Deputy D.A. to review for court filing. Intake Assessment: At this time, the counselor meets with the juvenile and at least one parent or legal guardian. The police report is reviewed, an advisement of rights is given, and information about juvenile records is explained. If the juvenile accepts responsibility for his/her offense, the Diversion Program is explained and offered to the family as an option to court. 970551 -8 - If the family chooses Diversion over court, the requirements of participation are explained. The parent signs required release forms in order that important information may be shared with school or other appropriate agencies. A complete Family History is then taken and discussion surrounding specific problems may ensue. After the counselor has gained insight into individual problems, an individual case treatment plan is written in contract form and signed by the juvenile, the parent, and the counselor. The counselor then completes a risk assessment, and prepares individualized treatment goals and a related case plan, including the frequency of appointments and the variety and duration of services to be provided. Schools, caseworkers, therapists, and other appropriate agencies are contacted for further information. Contract specifications always include regular school attendance or employment, an apology letter to the victim(s), payment of restitution, community service hours, and counseling or referrals, as needed. Data base information is entered into the computer. Counseling and Supervision. For six to nine months, the juvenile (with intermittent family involvement) meets with the Diversion counselor for regularly scheduled appointments. These may be planned weekly for high risk youth, but most commonly are scheduled twice monthly. Meetings are usually thirty minutes in length. The counselor supervises the completion of the contract, discusses concerns of the youth as indicated in the needs assessment and plans sessions to work on the treatment goals related to the illegal and troublesome behaviors. The Diversion counselors receive monthly supervision from Scott Shannon, M.D. who is the Medical Director/Psychiatrist for Child and Adolescent Services at Psychcare in Greeley, CO. Referrals to other agencies are made as indicated. Case notes are maintained by the counselor in the juvenile's Diversion file. Termination. Youth are discharged or terminated either successfully or unsuccessfully. Successful termination indicates that all terms of the contract were satisfactorily completed. The Termination Summary is completed, placed in 970551 -9 - the file and closed. Unsuccessful terminations are referred to the Deputy D.A. for review and either filed in court or closed as unsuccessful. An unsuccessful closing would eliminate a juvenile from consideration for Diversion should he/she be detained on a future charge. Staff/Case Supervision. The Community Programs Administrator reviews all cases at referral and at termination. In addition, the Administrator reviews individual cases on a regular basis and provides comments to the counselors related to content and direction. Counselors inform the Administrator of'any incidents, crises or high risk situations. Bi-weekly staff meetings are held with a planned agenda which includes case staffings, paperwork updates and changes, and in-service training. Each counselor is required to meet with the Administrator at least once per month on an individual basis for any programmatic concerns. An evaluation of the counselor's performance is completed based upon the Weld County Personnel requirement with the counselor evaluating him/herself with the Administrator. Positive and open communication is a primary concern in this program to ensure high morale and productivity. 3. ACCEPTANCE CRITERIA: 3a. Commission of an illegal offense while between the ages of ten and seventeen. 3b. Taken into custody at least once or twice for a misdemeanor offense or once for a felony. 3c. Offense report sent to District Attorney's Office for review. 3d. Review by Deputy D.A., Juvenile Division, indicates: sufficiency of evidence; offense is non-violent; history of juvenile and circumstances of crime do not require a court filing. 3e. The juvenile and his/her parents must choose to participate in the Diversion program instead of court and agree to the terms of the contract. 3f. The juvenile must accept responsibility for participation in the criminal activity and agree to the terms of the contract. 3g. At intake, counselor deems juvenile appropriate for diversion services. Very few juveniles would be 970551 -10 - found inappropriate at this point (less that 5°s). One factor which might precipitate rejection at this point would be the discovery of information regarding the juvenile's history that was not available to the Deputy D.A. 4. FEES ASSESSED: (Effective January 1996) DIVERSION PROGRAM: $50.00. INTAKE/WARNING FEE: $40.00 COMMUNITY SERVICE LIABILITY FEE: $ 5.00 Fees will be collected by the Diversion counselor during the first 30 days that the juvenile chooses to participate in the Diversion Program, the Intake/Warning program. Upon payment of fee, the counselor will write a meipt to the juvenile. The fee must be paid in the form of cash or money order made payable to the District Attorney's Office. The fee is then given to the Diversion secretary who will balance all monies received with the receipts written and an end of the month depositis then made by the Administrator a n d t h e secretary. All program fees are secured in a locked area until the monthly deposit is made. SHOPLIFT GROUP FEE: $20.00. Fee will be collected by the Diversion counselor prior to allowing the juvenile to participate in the Shoplift Group. All fees must be in the form of cash. A receipt is written and given to the juvenile. The Diversion counselor will give all fees collected to the secretary who will secure the funds in the locked area until the monthly deposit is made. 5. PROGRAM PHILOSOPHY: It is the goal of the Nineteenth Judicial District Attorney's Juvenile Diversion Program to provide a community based alternative to the formal court system for Weld County juvenile offenders who meet the criteria for services. The program seeks to provide a balanced approach which includes: protection to the public; holding youth accountable and responsible for their behaviors; and helping youth to develop the competencies and skills needed for them to live productively and responsibly in the community. Each juvenile has a unique set of circumstances and factors which have contributed to his/her offense behavior. The 970551 -11 - response of the counselor will be to develop an individualized case treatment plan that is related to an assessment of unique contributing factors. Justice is best served in this program when the community, the victim(s), and the juvenile and his/her family receive balanced attention and all gain tangible outcomes from the interaction with this Diversion Program. It is within this framework that all program services are delivered. In accordance with "The Balanced Approach," it is our goal that through community service, the youth will take responsibility for their crime(s) by returning to the community a service of measurable value. And, through the restitution program, repay the victim for damages resulting from their crime(s). It is our hope that with the community and youth working together, this experience will help the youth gain meaningful skills and acquire respect toward self and others, thus, leading to more productive living, a safer community environment and lower recidivism. 6. Note: Our Diversion Program has not yet received training from the Division of Criminal Justice to utilize the CYO-LSI (Colorado Youth Offender Level of Service Inventory) assessment tool as of this date. We hope to receive the training within the coming year. 7. ASSESSMENTS: The Diversion Program utilizes a variety of assessment instruments. The needs assessment form is written to accommodate two age levels: a) ages 10-13; b) ages 14-17. This form is given to the juvenile to complete and is then discussed with the Diversion counselor. One Diversion counselor has completed training for the Juvenile Firesetter Evaluation; however, due to office time constraints, the juvenile and parent are typically referred to the Greeley Fire Department to complete the evaluations. Results are then sent to our office along with recommendations. The juvenile, parent and Diversion counselor review the results in detail. Juveniles needing drug and alcohol evaluations are referred to either a) Island Grove Regional Treatment Center or the Family Recovery Center. A fee is paid by the juvenile to the facility prior to the evaluation. Results are then sent to the Diversion counselor who review the information with the 970551 -12 - juvenile. Frequently, we require the juvenile to act on the recommendations made. 8. POLICIES AND PROCEDURES for every phase of the Diversion Program are provided in a training manual. It is updated frequently as changes area made. required to review the manual caseload. See Appendix D for included with this application. Each new staff member is prior to beginning their procedures that could be 9. PROGRAM ASPECTS ON CULTURALLY APPROPRIATE AND GENDER -SPECIFIC SERVICES. The Diversion Program staff attend inservice workshops and related conferences that offer culturally appropriate information the need of Therefore, as a classes offered of the Diversion to speak Spanish II and Spanish translated into members to bring a need for an someone they arrangements service is family. that can be utilized by our program. We understand speaking and/or understanding the Spanish language. staff, we enrolled in various levels of Spanish by Weld County Personnel Department. Several staff including the secretary have been learning To staff members are currently on the Spanish III level. All Intake Packet forms have been the Spanish language. We encourage family an adult family member with them if there is interpreter. However, if the family does not have choose, our program will contact and make for a Spanish interpreter to be present. This provided at no cost to the juvenile and their As mentioned earlier, we have recently completed our Female Gender Group pilot program. The curriculum was developed by one of our Diversion counselors along with a member of the Mountain Prairie Council Girl Scout staff. The group was offered to girls, ages 10-17 and included five topical groups. The group was a success and a second group is being planned. 10. PROGRAM OBJECTIVES FOR FY 1997-98: 1. TO PROVIDE STATE CRITERIA JUVENILES WITH A COMMUNITY BASED ALTERNATIVE TO THE FORMAL COURT SYSTEM FOR AN ANTICIPATED ACCEPTANCE RATE OF 70% AND AN ANTICIPATED REJECTION RATE OF 30%. 970551 -13 - la. State criteria juveniles are those who have been taken into custody for one or more misdemeanor offenses or one felony, and therefore would likely result in a juvenile filing. Juveniles are referred for Diversion by the Chief Deputy District Attorney who reviews all offense reports. The Community Programs Administrator then assesses those referrals to determine the appropriateness of each referral programmatically and assigns cases to a juvenile counselor. lb. Diversion services will include: screening, intake and assessment; individual and family counseling; educational and counseling groups, such as redirecting anger, life skills, parent groups; referrals to substance abuse evaluations and treatment programs, psychological testing and treatment; referrals to Partners; supervision and case management; restitution collections; and community service hours. ic. Diversion services will thereby reduce the number of cases filed by the Deputy District Attorney, reduce the number of cases referred to Probation and reduce expensive processing through state courts. It is determined that a savings of $1,066 per juvenile per year is saved when a juvenile is diverted from the court system and placed on juvenile diversion: $1,316 (the cost of probation per year) less $250 (cost of juvenile diversion per juvenile). A savings of $49,750 per juvenile is determined when a juvenile is diverted from DYS: $50,000 (cost of DYS per year) less $250 (cost of juvenile diversion per year). NOTE: these are 1995- 96 cost figures. 2. PROJECTED RECIDIVISM RATES FOR PROGRAM PARTICIPANTS WILL BE 15% FOR SHORT-TERM RECIDIVISM AND 35% FOR LONG-TERM RECIDIVISM. 2a. Short-term recidivism is defined as a re -arrest while on the Diversion program, resulting in a case filing. The Juvenile D.A., the Community Programs 970551 -14 - Administrator, regarding and the with the consequences include: additional restitution to contractual time. further counselor juvenile, for the and the juvenile counselor consult action. If the offense is minor is willing to continue working the juvenile is given offense. Consequences additional community service pay and/or added might hours, Short-term recidivism will be measured by any re - offense while in the Diversion program recorded in the closing log. 2b. Long-term recidivism is defined as a re -offense within five years after a juvenile's case has been closed in the Diverion Program. The juvenile D.A. will determine, at the time of the current offense, whether to file or to offer another opportunity with the Diversion Program. Long-term recidivism will be measured by tracking all new police reports to determine if the juvenile has had any prior involvement with the Diversion Program over the past five years. If tracking records show previous Diversion involvement, a notation will be made in the new case log, along with a notation of whether the case was closed "successful" or "unsuccessful." The number of juveniles, involved with the Diverion Program, who have re -offended after his/her case has been closed, will be tracked and counted as this program's long- term recidivism rate. 3 PROJECTED AMOUNT OF RESTITUTION TO BE 55.000 TO BE DISBURSED TO THE VICTIMS OF THEIR CRIMES. PROJECTED NUMBER OF SUPERVISED ASSIGNED COMMUNITY SERVICE WORK HOURS TO BE COMPLETED WILL BE 1,000 HOURS. 3a. Victims of juvenile crimes will be contacted to complete and return restitution forms. 3b. Each juvenile's diversion contract will include payment of any restitution owed to victim(s). 3c. In cases where monetary losses did not occur, or 970551 -15 - many times in addition to payment of restitution, the juvenile's diversion contract will include assignment of community service hours. 3d. A consistent procedure is in place for assigning community service hours (sixteen hours for each offense). In the case of a juvenile who is already employed or is responsible for family caretaking, the community service hours may be altered. This provides a consistent and reliable method of assignment. Because of an expanded community service program developed by the Community Programs Administrator, the counselors have more comprehensive and diverse choices related to assigning juveniles community service hours. This can result in more successful completion of assigned community service hours and program success in general. E. ACCOUNTABILITY OF YOUTH RESTITUTION: Restitution forms are sent to victims immediately after the offense report is received. The victim has twenty days to complete the forms and to document all requests with estimates or receipts regarding repair or loss. The amount of loss for each victim is divided among co-defendants and each youth is responsible for paying 100% of his/her share of restitution. A payment schedule is developed by the Diversion counselor who may also advise ways of earning money. The juvenile must purchase a money order, payable to the victim, which the program sends to the victim. The restitution component of the program is designed to be a learning experience for the youth as well as a reimbursement system for the victim. NOTE: It is difficult to project a number of victims to receive restitution. Restitution amounts can vary from a few dollars up to $2,000 per juvenile. Our Programs Goals for 1997-98 indicate the amount of projected restitution to be collected. COMMUNITY SERVICE HOURS: Community service hours are consistent with each juvenile participating in the Diversion Program. For ages 10-13: 10 hours are assigned for the first offense; in the event they are on the Diversion Program with two offenses, they are assigned 15 hours. For ages 14-17: 16 hours are assigned for the first offense; in the event they are on the 970551 -16 - Diversion Program with two offenses, they are assigned 24 hours. They are given a period of six weeks to complete their community service hours at a worksite assigned by their counselor. Each juvenile is required to pay a one-time $5.00 medical liability fee to this office prior to beginning their hours. Our liability policy is through Hartford Acct. and Life Insurance, Denver, CO. The hours may be altered only in a situation where the juvenile is the caretaker of a family member or where employment and school may present a problem for the juvenile's economic and/or academic survival. VICTIM OFFENDER MEDIATION: Our Diversion program serves as a referral agency to Partners, Inc. for Victim Offender Mediation. The Diversion counselor explains the process involved to the juvenile and their parent/guardian. There is a $35.00 fee to be paid by the juvenile in order to participate in the process. For more details on this arrangement, please refer to the policy/procedure in Appendix D. REFERRALS TO OTHER AGENCIES: Counselors not only refer juveniles to agencies outside the program. They also maintain resources including a variety of Weld County service providers as contacts for youth with special needs. Those agencies utilized most frequently include Partners, Department of Social Services, alternative schools, GED programs, Boys and Girls Club, Rodarte Center, Youth Passages (North Colorado Psychcare Youth Treatment Program), and Island Grove Treatment Center (for substance abuse evaluation and treatment). SUPPORTIVE EDUCATION SERVICES: During the intake process, the counselor identifies and addresses academic, behavioral, and attitudinal problem areas in the juvenile's educational setting. The program's goal is to maintain students in their present educational settings or to prepare them for reintegration into a public school setting, a vocational program such as Job Corps, or into a GED program. To assist the juvenile in attaining these goals, the counselor may obtain overall progress reports, achievement scores and ability scores from the schools. The counselor may request input in special educational staffings and may also monitor attendance and act as an overall liaison between the youth and his/her school. 970551 -17 - COUNSELING: All counselors on staff are required to have masters degrees in the counseling field and at least one year experience. The counseling staff is well-equipped to provide short-term guidance and counseling to troubled youth and their families. As indicated above, the program provides individual, group and family involvement, and counselors are supervised according to state law by a qualified expert. In addition, a number of juveniles and their families are referred outside the agency for therapy when it is assessed as necessary. PROJECTED RECIDIVISM RATES: a. Short term recidivism is defined as a re -arrest while on the Diversion Program resulting in a case filing. The Juvenile Deputy DA, the Administrator and counselor consult regarding further action. If the offense is minor and the counselor feels commitment from the juvenile, the juvenile is given additional consequences for the new offense and allowed to remain on the program. Consequences may include: additional community service hours, additional restitution to pay and/or added contractual time. Short term recidivism will be measured by any re -offense while on the Diversion Program and reported in the closing log. b. Long term recidivism is defined as a re -offense within five years after the juvenile's case has been closed. The juvenile Deputy DA will determine, at the time of the new offense, whether to file or to offer another opportunity on the Diversion Program. Long term recidivism will be measured by tracking all new police reports to determine if the juvenile has had any prior involvement with the Diversion Program over the past five years. If tracking records indicate previous Diversion involvement, a notation will be made in the new case log, along with a notation of whether the case was closed as successful or unsuccessful. F. COST EFFECTIVENESS OF PLACEMENT 1. ANNUAL BUDGET Refer to Attachments B and C for more detailed budget information as requested. 2. BUDGET NARRATIVE -- DIVERSION PROGRAM STATE DOLLARS REQUESTED: The Nineteenth Judicial District Attorney's Juvenile Diversion Program is requesting $29,333 in state funds to support one 970 551 -18 - Community Counselor III position which is critical to the operation of the program. This amount is 75% of the total project cost. The 25% local match amount of $7334 will be provided by Weld County General funds in the form of cash/in-kind operating costs of the benefit package. As indicated in the proposal, a masters degree and one year experience are required for the Counselor III positions. All project staff meet this requirement, and it is necessary to have these qualifications in order to provide quality services to such a difficult population and to make assessments for more serious family and individual needs. The District Attorney's Office is subject to positions and salary levels which are determined by Weld County Personnel Services. 2. LOCAL MATCH: The Weld County General Funds will contribute 25% of the salary cost of this Diversion position for FY 1997-98. The amount of $7333 is designated as the local match for the benefit package for reporting purposes. Weld County General Funds absorb the annual cost of living raise as well as any step increases in salary for each counselor position. This match also includes in -kind operating expenses. BUDGET OPTIONS: 1. The Diversion Program is requesting funding for one full- time counselor. It would be extremely difficult to provide a quality service for the number of juveniles in this program with less than the requested amount. It should be noted that, later in this RFP, the Intensive Family Intervention Program will request funding for one full-time counselor for juveniles who may not require court intervention but rather intensive family services. 970551 -19- RFP #BF -01897 PROPOSAL ADDENDUM INTENSIVE FAMILY INTERVENTION PROGRAM FOR 1997-98 NOTE: FOR THE PURPOSE OF NOT REPEATING INFORMATION THAT IS PROVIDED IN THE PREVIOUS PAGES ON THE DIVERSION PROGRAM THAT IS THE SAME FOR THE INTENSIVE FAMILY INTERVENTION PROGRAM, IT SHOULD BE NOTED THAT THE FOLLOWING AREAS ARE THE SAME: A; B; C 1-8. THEREFORE, THEY ARE NOT LISTED BELOW. C. 9. PROGRAM EVALUATION FOR FY 1996-97: The objectives outlined in the 19th Judicial District Attorney's Intensive Family Intervention Program for FY 1996-97 are listed below, with an eight month report (July 1, 1996 -February 28, 1997). 1. TO PROVIDE 40 STATE CRITERIA JUVENILES WITH INTENSIVE FAMILY INTERVENTION TO PREVENT THAT JUVENILE WITH SEVERE FAMILY PROBLEMS FROM ENTERING THE COURT SYSTEM (WITH SPECIAL ATTENTION GIVEN TO MINORITY AND MONO -LINGUAL (SPANISH SPEAKING) FAMILIES. EVALUATION Contracted 40 w/ 75% state criteria Achieved as of 2-28-97 29 (18 state + 11 Other) 62% state criteria 2. THE PROJECTED AMOUNT OF RESTITUTION TO BE COLLECTED AS A RESULT OF THE "IFI" PROGRAM WILL BE $3,000 TO 20 VICTIMS. Contracted $3,000 Contracted 20 victims EVALUATION RESTITUTION Achieved as of 2-28-97 - 0- NUMBER OF VICTIMS Achieved as of 2-28-97 - 0- 970551 -20- 3. PROJECTED SHORT-TERM RECIDIVISM RATE FOR THE JUVENILES INVOLVED IN THE "IFI" PROGRAM WILL BE 15% AND 30% FOR LONG-TERM RECIDIVISM. EVALUATION SHORT-TERM RECIDIVISM Contracted 15% Contracted 30% Achieved as of 2-28-97 7% LONG-TERM RECIDIVISM Achieved as of 2-28-97 D. APPROPRIATENESS OF SERVICES: 17% 1. OVERVIEW OF SERVICES PROVIDED: Group Education Offered. A variety of group services are provided by the Diversion Program staff. These groups aim to improve skill deficiencies, reinforce appropriate, productive behaviors, and emphasize alternatives that are socially acceptable. The groups are described below. A Shoplift Group is provided for those juveniles whose offense includes a shoplifting (misdemeanor) theft offense. Juveniles are offered a one-time, two-hour group which includes myths vs. facts re: shoplifting, its impact on merchants, writing an apology letter to the victim(s), payment of restitution if applicable, discussing of their involvement in the offense, and an evaluation. The counselor then meets individually with each participant to review the completed Family History Form and to assess if the juvenile and family are in need of additional services from our office or community referrals. A Parent Orientation Group is mandated for all parents of juveniles who are participating in the Diversion Program. This group allows the parents to learn about the Diversion Program and what is expected of them while their son/daughter is in the program. This group also provides a supportive environment for parents and to encourage a team approach with 970551 -21 - the juvenile's treatment goals and plans. This mandatory group is a one-time meeting. A Life Skills Series is mandated for all juveniles who are participating in the Diversion Program. This is a series of five topical groups covering the areas of: trust building, communication, refusal skills, anger management, stress management, setting goals and self-esteem issues. These group sessions are scheduled on a consecutive weekly basis or on an every other week basis. Each group has approximately 7-10 juveniles in each group with the same group members throughout the series. Each group session lasts for 1 1/2 hours after school. A Female Gender Group was piloted this past quarter for ages 10-17. We offered a series of five topical groups covering the areas of: Growing Up Female, Families and Relationships, Diversity, Sexuality and Teen Pregnancy, and Goal Setting. We were fortunate to have a member of the Girl Scouts -Mountain Prairie Council staff approach us and review curriculum on the above topics. The curriculum was very age appropriate, and yet flexible to meet the needs of the females who participated. The feedback from the young women was very positive and the group is currently being evaluated and will be offered again in the very near future. A Family Group Series is provided for the juvenile and their parent/guardian approximately midway through the program. All family members are invited to participate. Topical groups have been developed which include: Conflict Resolution, Parenting Styles, Communication/Negotiation, Children, Responsibility and Discipline, Change and Problem - Solving. The groups run 1 1/2 hours in length and group interaction is encouraged. Each group provides for group discussion, exchange of ideas, teen and adult input, and scenarios to respond to. The groups have been very successful. Note: D.2-9 are the same as information provided in the previous Diversion section. 970551._ -22- D. 10. PROGRAM OBJECTIVES FOR 1997-98: 1. TO PROVIDE 30 STATE CRITERIA JUVENILES WITH INTENSIVE FAMILY INTERVENTION TO PREVENT THAT JUVENILE WITH SEVERE FAMILY PROBLEMS FROM ENTERING THE COURT SYSTEM (WITH SPECIAL ATTENTION GIVEN TO MINORITY AND MONO -LINGUAL (SPANISH SPEAKING) FAMILIES. la. State -criteria juveniles who are already participating in the Diversion Program in addition to newly accepted cases identified as IFI cases identified as having difficulties in meeting the requirements of the diversion program contract related to community service, restitution, keeping appointments, and family involvement will be assessed for the "Intensive Family Intervention Program" ("IFI"). These juveniles very often end up in the court system, due to criminal behavior and family dysfunction. lb. When a juvenile and family has demonstrated a lack of participation in the diversion program due to situations not involving violent behavior such as: language barriers (monolingual Spanish-speaking families), emotional problems with juvenile and/or parents/guardians, inability to comprehend the system and/or expectations of the diversion program, this family will be referred to the "IFI" program counselor. If the language barrier involves a language other than Spanish, efforts will be made to provide for language interpretation. lc. The "IFI" program counselor will assess the family for intensive services to include: school visits/ staffings and coordination with school counselors and teachers, assisting the family with language interpretation, health needs, mental health needs, and other referrals needed by that family to continue to divert that juvenile from the court system. ld. At the cost of approximately $700 per juvenile in the "IFI" program, the savings over the costly 970551 -23 - involvement of the already over -crowded court system and/or Department of Youth Services, it is certainly a more economical way to address juvenile and families who are disadvantaged by language and/or emotional problems in the family. 2. PROJECTED SHORT-TERM RECIDIVISM RATE FOR THE JUVENILES INVOLVED IN THE "IFI" PROGRAM WILL BE 15% AND 30o FOR LONG-TERM RECIDIVISM. 2a. Short-term recidivism is defined as a re -arrest while on the Diversion program, which may result in a case filing. The Juvenile D.A., the Community Programs Administrator, and the counselor consult regarding further action. If the offense is minor and the counselor is willing to continue working with the juvenile, the juvenile is given consequences for the offense. Consequences may include: additional community service work, additional restitution to pay, and/or added contractual community service time. Short-term recidivism will be measured by any re - offense while on the Diversion program recorded in the closing log. 2b. Long-term recidivism is defined as a re -offense within five years after a juvenile's case has been closed in the juvenile Diversion program. The Juvenile D.A. will determine to file or to offer another opportunity with the Diversion program. Long-term recidivism will be measured by tracking all new police reports to determine if the juvenile has had any prior involvement with the juvenile diversion program over the past five years. If tracking records show previous juvenile diversion involvement, a notation will be made in the "New Case" Log, along with a notation of whether the case was closed "successful" or "unsuccessful." The number of juveniles, involved in the juvenile diversion program, who have reoffended after his or her case has been closed, will be tracked and 970551 -24 - counted as this program's long-term recidivism rate. Note: The majority of Section E is the same as stated previously in the Diversion information. However, additional information pertaining to the Intensive Family Intervention Program is listed below. E. With the "Intensive Family Intervention Program," juveniles and families who would otherwise have been placed in the court system because of underlying family problems can be given more intense, culture -sensitive interventions. The over -representation of minorities in the juvenile diversion program is of serious concern to this judicial district and it is hoped that the minority juveniles and families can be helped in a specifically designed program for these needs. If there is a case of non-compliance with a juvenile and family, and it is resulting from a language barrier, severe family dysfunction, or a problem with comprehending the contract agreement, they are referred to the "IFI" Program. Juvenile appointments on the IFI Program are 45 - 60 minutes in length each time. This allows the counselor to meet more in-depth with the juvenile and family members. This assistance can involve assessing for mental health needs, health problems, language needs, etc. The case will be staffed with the Community Programs Administrator, who, if case is determined appropriate, will then assign that case to the "IFI" counselor. The "IFI" counselor will then begin the intensive family interventions in an attempt to provide services appropriate for this family and thereby, continuing to divert the juvenile from the court system. F. COST EFFECTIVENESS OF PLACEMENT 1. ANNUAL BUDGET Refer to Attachments B and C for more detailed budget information as requested. 970551 -25- 2. BUDGET NARRATIVE -- INTENSIVE FAMILY INTERVENTION PROGRAM STATE DOLLARS REQUESTED: The Nineteenth Judicial Attorney's Juvenile Diversion Program is requesting $30,220 in state funds to support one Community Counselor III position which is needed to provide staff for the "Intensive Family Intervention Program." This amount is 75% for the total project cost. The required 25% cash and in -kind match, $7555, will be generated by payment of program fees charged to the juveniles participating in the Diversion Program. These monies are explained in detail below. As indicated in the proposal, a master's degree and one year experience are required for the Counselor III position. MATCHING FUNDS: The IFI program began charging for services effective March 1, 1994. Fees were increased effective January 11, 1996 in order to attempt to meet the required 25% program fee match. Weld County General Funds absorb the annual cost of living raise as well as any step increases in salary for each counselor position. Weld County General Funds also provide in -kind operating expenses for this program. Program fees to be generated for match for 1997-98 are listed below: *Juvenile Diversion Program Fee: ($50 x 112 cases per year) = $ 5,600.00 *Shoplift Group Participation Fee: ($20 x 50 cases per year) Weld County General Funds (cash and in -kind operating funds) 1,000.00 954.83 IFI: Total amt. needed for matching funds: $ 7,554.83 *These monies will be collected and deposited in an account with Weld County for the purpose of the required match for this position only. 970551 -26- 3. BUDGET OPTIONS: 1. The Intensive Family Intervention Program is requesting funding for one full-time counselor. It would be extremely difficult to provide a quality service for the number of high -risk juveniles in this program with less than this amount. It is a quality program that can provide much needed intense services to juveniles and families that are impacted by severe dysfunction. The services provided by this program attempt to divert the juvenile from being further infolved in the court/criminal justice system. Thus, we are saving taxpayer dollars in a much needed manner. COMBINED BUDGET FOR DIVERSION PROGRAM AND INTENSIVE FAMILY INTERVENTION PROGRAM A. BUDGET NARRATIVE: 1. STATE DOLLARS REQUESTED: The 19th Judicial District Attorney's Juvenile Diversion Program and the Intensive Family Intervention Program is requesting $59,553 in state funds to support two Community Counselor III positions which is critical to the operation of the program. The Diversion Program match will be provided by Weld County General Funds to cover the benefit package of one counselor position. The IFI match dollars will be generated by program fees paid by juveniles participating in both the Diversion and IFI programs. As indicated in the proposal, a masters degree and one year experience are required for all Counselor III positions. All staff meet this requirement and it is 970551 -27 - necessary to have these qualifications in order to provide quality services to such a difficult population and to make assessments for more serious family and individual needs. The District Attorney's Office is subject to positions and salary levels which are determined by Weld County Personnel Services. 2. LOCAL MATCH: The Weld County General Funds contribute $7334 in matching funds for the Diversion Program counselor position. Matching fund dollars for the IFI Program counselor position is $7,555. --this match amount will be generated by "program fees" as well as Weld County General Funds which provide in -kind operating costs, annual cost of living raise as well as step increases in salary for each counselor position. The program fee schedule is as follows: *Juvenile Diversion Program Fees: $5,600.00 ($50 x 112 cases per year) *Shoplift Group Program Fees: 1,000.00 ($20 x 50 cases per year) Weld County General Funds (cash and in -kind operating funds) 954.83 TOTAL IFI MATCH: $7,554.83 Matching Funds needed for IFI counselor: $7,554.83. *These monies will be collected and deposited in an account with Weld County, to be used for the funding for the IFI Program only. 970551 ATTACHMENTS B. Budget Outline - FY 1997-98 C. Budget Outline - Detailed Program Budget D. Judicial Map 970551 Personnel Attachment B Budget Outline - FISCAL YEAR 1997-98 BUDGET SUMMARY Program/Agency Name 19th Judicial District: Juvenile Diversion Program Other Diversion State Local Cash Local In -Kind TOTALS Personnel 59,553 7,555 7,334 77,442 Supplies/Operating Travel Equipment Professional Services TOTALS 59,553 7,555 7,334 77,442 Local in -Kind Supplies/Operating Travel Equipment Professional Services TOTALS -0- -0- -0- -0- Victim Offender Mediation Personnel Local In -Kind Supplies/Operating Travel Equipment Professional Services TOTALS -0- -0- -0- -0-- Revised 1/97 970551 Attachment C Budget Outline - FISCAL YEAR 1997-98 DETAILED PROGRAM BUDGET Program/Agency Title Include the estimated cost of all resources needed to provide Juvenile Diversion program services. (Attach additional pages if necessary.) 19th Judicial District: Juvenile Diversion Program Total Category Total of time devoted). PERSONNEL (Employees) Salaries (list each position with salary rate and percentage Community Counselor III /YR 75% 29,333 In Kind match (Weld County) /YR 25% 7,334 Community Counselor III /YR 75% 30,220 Cash Match (program fees) /YR 7.555 /YR Subtotal of Personnel 77.442 FICA, Retirement, Fringe Benefits Total Personnel Costs 77,442 77,442 SUPPLIES AND OPERATING EXPENSES (communications, copying, etc.) Total Supplies & Operating Expenses —0- TRAVEL (itemize transportation & subsistence) Total Travel Costs -0— EQUIPMENT (itemize) Total Equipment Costs -0— PROFESSIONAL SERVICES (itemize individuals and organizations) Total Professional Services 77,442 TOTAL PROJECT COST Revised 1/41 970 551 LL• a 0 u a W H Q • • 0 2 I- 7 0 ¢ z W 2 J 0 ATTACHMEn'1' D 0 0 W W V CC L- I- 4 J 0 0 • 0• o N U• C T N O 7 N o „ 2 0 a I <• J Z 0 U W J a 4 O Q 0 - W ¢ •w w ¢ 2 u J U - c 2, . 7 4 I a U 0 ¢ O a C N N G J 0 970551 APPENDIX A. Organizational Chart: 19th Judicial District Attorney's Office B. IRS Tax Exempt Status form: Weld County C. Letter from Referral Agency D. Policies and Procedures: 1. Program Fees 2. Referral process for Victim Offender Medication E. Self Insurance Permit: Weld County F. Certificate of Participation: CAPP (Colorado Counties Casualty and Property Pool): Weld County 970 551 T6 -I -0i 3AIWY,4 33 F 0 H U fY Na 6 a O U 0 0 a 0 V O 0 6 E Nz W -H—. Hi - EH o o O Orr, V XIQNdddv 0 0 H 0. 0 U F n z 0 V 0 0 O HUNVH Skint: Cif.. �7 I Ox9 a.w4 ou 72 (r/et,) STA7G Of' COLORADO DEI'AlIIMCf1I OP IILVI:IIt)I! _ 1 1 XL_ildl'iION IOU SALES AND USE TAX ONLY COLORADO TAX EXEMPTION NUMBER (Plena lira (or all reference purporefl 98-03551 WELD COUNTY 915 10TR I ST. GREELEY, CO. 80631 - 1117 • •; TIIIS CERTIFICATE IS NOT TRANSFERABLE MONTH 01 TAXPAYER SERVICE DIVISION DEPARTMENT OF REVENUE 1375 Sherman 'Street Denver. Colorado 00251 303-839.5655 1-000-332.2085 • This certificate may be revoked by the Department of Revenue for Improper usage. 970551 APPENDIX C District Attorney's Office Nineteenth Judicial District A.M. Dominguez, Jr. - District Attorney Thomas Quammen - Assistant District Attorney March 7, 1997 Division of Purchasing 225 E. 16th Avenue, Suite 900 Denver, CO 80203-1613 RFP No. BF -01897 Inquiry RE: 19th Judicial District Juvenile Diversion Program Dear Staff: We are writing to support the RFP Exhibit A proposal concerning the 19th Judicial District Juvenile Diversion Program's application for grant dollars. It is our projection that we will refer at least 250 felony and multiple misdemeanant juvenile cases to the Juvenile Diversion Program during FY 1997-98. The services provided by this program are unique to this judicial district, do not duplicate any other programs available, and are successful in diverting most of the juvenile participants from further involvement in the court system. Sincerely, Do inguez, Jr. District attorney William E. Starks Chief Deputy District Attorney Juvenile Division Post Office Box 1167 • 915 Tenth Street • Greeley, CO 80632 • (970) 356-4010 • FAX (970) 352-8023 970551 APPENDIX D MEMORANDUM TO: Juvenile Diversion Staff FROM: Nancy I. Haffner DATE: January 9, 1996 SUBJECT: Increase in Program Fees to be Effective January 11, 1996 Effective Thursday, January 11, 1996, the following program fee increases will go into effect: Diversion Program Fee: Intake/Warning Fee: Shoplift Group Fee: $50.00 $40.00 $20.00 NOTE: The community service liability fee of $5 will remain the same. The purpose of this increase is due to the need to collect the "local match" monies for the DCJ Grant (IFI .Program). It is imperative that we meet our portion of the "local match" for continued funding success. The proceess of payment of these fees will remain the same: A) DIVERSION PROGRAM AND INTAKE/WARNING PROGRAM FEES: 1. Fee will be collected by the counselor during the first 30 days that the juvenile is participating in the program. Upon payment of fee, the counselor will write a receipt to the juvenile or parent/guardian. The fee must be paid in the form of cash or money order made payable to "19th Judicial District Attorney's Office." 2. The cash or money order will be given to the Diversion secretary who will balance the cash and money orders with all Counselor's receipt books prior to each deposit made with the Office Manager. All program fees will be kept in a locked area until the deposit is made. The Project Code for depositing Program Fees is: #3418. 3. The Diversion secretary will write a memo to the 970551 January 9, 1996 Page 2 Community Programs Administrator and Office Manager listing the deposits and the appropriate account. She will give this deposit, in a sealed envelope, directly to the Office Manager on a monthly basis. B. SHOPLIFT GROUP PROGRAM FEE 1. Fee will be collected on the date that the juvenile participates in the assigned Shoplift Group. They must pay the fee prior to being admitted to the group. Upon payment, the counselor will write a receipt to the juvenile or parent/guardian. This fee must be in the form of cash or a money order made payable to the "19th Judicial District Attorney's Office." 2. The cash or money order will then be given to the Diversion secretary who will balance the cash and money orders with the receipt book prior to each deposit made with the Office Manager. The Project Code for depositing Shoplift Group Fees is: #3418. 3. The Diversion secretary will include this deposit in the same memo that she writes in step #3 above. cc: Al Dominguez, Jr. Don Warden Janet Reichert 1995-96 DCJ Grant File 970551 APPENDIX D REFERRAL PROCESS FROM DIVERSION PROGRAM TO PARTNERS/VICTIM OFFENDER MEDIATION Please review the following steps in order to refer juveniles participating in the Juvenile Diversion Program to the Partners, Inc. Victim Offender Mediation Program (VOM). Diversion Counselor determines if a juvenile and family are appropriate to refer to the Partners, Inc. Victim Offender Mediation Program. Referrals would be made if the juvenile has a large amount of restitution to be paid to the victim, and/or has few options available to earn the money on his/her own ability. Review the VOM Program with the juvenile and parent/guardian. Be clear and concise about the following expectations of the program. 1) The juvenile will be held responsible for payment of a fee to participate in the VOM Program (approximately $35). NOTE: The juvenile may pay the fee or pay part of fee and work off the remaining portion of the fee. If the juvenile/family will not pay the fee, the Diversion Counselor must inform Partners of this information at the point of referral. 2) Juveniles will be assigned to an appropriate work site by a Partners staff member. Liability will be covered by the Partners Program for work crew program. 3) Juveniles will be paid for work hours twice per month. Juveniles will receive 25% of total pay while 75% will be paid to the victim. Partners staff will send the payment directly to the victim. Partners staff will provide records of payment to the Diversion Counselor. 4) On the Diversion Program Release Form, be sure to list "Partners, Inc. Victim Offender Mediation Program." 5) Diversion Counselor will send a copy of the case police report to the Partners Office, 1212 8th Street, Greeley, CO 80631. (Note the date that you send the police report to Partners in your progress notes.) We do not need to "black out" the names of victim or juvenile in the police report. Partners staff will contact the victim re: mediation process. NOTE: For the mediation process, if the victim wishes to have a copy of the police report, we can provide this free of charge. 9'705`1 Victim Offender Mediation Referral Process Page 2 6) Diversion Counselor fills out the form, gives top sheet to the juvenile offender, sends yellow copy to Partners. Juvenile offender must contact Partners within 72 hours to schedule intake interview, or the referral will be returned. When accepted to the program (based on need and a perceived desire to participate), juvenile will follow one of two tracks (see attached sheet on Track I and Track II). Other -notes of information: 1) The Diversion Counselor will set the number of community service hours to be completed by the juvenile. Partners staff may only change the amount of restitution by the mediation process if the victim agrees to a lesser amount and the remainder to be "worked off" by the juvenile. EXAMPLE: A juvenile is assigned 16 community service hours and has $100 restitution to pay to victim. In the VOM process: victim and juvenile may agree to $75 restitution. (money) and the remaining $25 to be worked off on the work crew. The juvenile will still have the 16 hours to complete that were assigned to him/ her in addition to the number of hours to pay off the $25. Attachments: Information Sheet from Partners Referral Forms VOM Brochure 11/95 9'05.51 41. )1" ND LX STATE OF COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT DIVISION OF WORKERS' COMPENSATION SELF-INSURANCE PERMIT BLOCK NO. 846 In consideration of the statements and financial records submitted by the employer WELD COUNTY said employer is hereby granted permission by the director to be its own insurance carrier for the payment of the compensation and benefits provided by the Workers' Compensation Act of Colorado and any amendments thereto, beginning with the lst day of January 19 92 and to be continuous until cancelled or revoked, covering the entire operation of said employer within the State of Colorado, and including its wholly owned subsidiaries. This permit is granted subject to the provisions of the Workers' Compensation Act, as it now exists or as it may from time to time be amended, and also subject to the rules, regulations and orders of the Department of Labor and Employment as they now exist or may from time to time be made, altered or amended. THIS PERMIT IS SUBJECT TO REVOCATION OR CANCELLATION BY THE EXECUTIVE DIRECTOR AT ANY TIME IN ACCORDANCE WITH SELF-INSURANCE RULES AND REGULATIONS. DEPARTMENT OF LABOR AND EMPLOYMENT By y ryw b,r Mrl rp ? tti )v h' tti; • y+�,y++ � �si• + ' �i¢ i s+1i. s+'M`^{y' ".M`"'�"ittYn'�r".�.'U"`(+ 4,�f��"c l Y e i 1 �U yin ttAilni :i ;FI \+Y �+ +; i ++th t� .. + + id t :sirthii E i + fr b. d � nl 970551 .......... CERT! F KATE .0 Fl N U RAN CE DATE (MM/DDiY ) 02/10/97 PRODUCER JOHNSON & HIGGINS OF COLORADO, INC. 1225 17TH STREET, SUITE 2100 DENVER, CO 80202-5534 ATTN: NANCYE BRENHOLTZ 77834-00005 EO INSURED ROCKY MOUNTAIN HOSPITAL AND MEDICAL SERVICES OCCUPATIONAL HEALTHCARE MANAGEMENT SERVICES INC. 700 BROADWAY DENVER CO 80202 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,-. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POUCY EXPIRATION LTR DATE (MM/DD/YY) DATE (MM/DOryY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A AMERICAN INTERNATIONAL SPECIALITY LINES INS CO COMPANY B COMPANY C COMPANY D LIMITS GENERAL UABIUTY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR OWNER'S & CONTRACTOR'S PROT GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ PERSONAL & ADV INJURY $ EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ MED Be. (Any one person) S AU OMOSILE UABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT $ ' BODILY INJURY (Per person) BODILY INJURY (Per accident) $ PROPERTY DAMAGE S GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: EACH ACCIDENT S AGGREGATE $ EXCESS DABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM EACH OCCURRENCE $ AGGREGATE S WORKERS COMPENSATION AND EMPLOYERS' UABIUTY THE PROPRIETOR/ PARTNERS/D(ECUTIVE OFFICERS ARE: OTHER CORPORATE PROF LIAB- ERRORS AND OMISSIONS AND MANAGED CARE INCL EXCL STATUTORY LIMITS EACH ACCIDENT DISEASE - POUCY LIMIT DISEASE - EACH EMPLOYEE S S $ A 243-68-20 01/01/97 01/01/98 $2,000,000 PER CLAIM $2,000,000 ANNUAL AGG DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS (UMITS MAY BE SUBJECT TO RETENTIONS) ERTIMATE MULL WELD COUNTY ATTN DON WARDEN DIRECTOR OF FINANCE AND ADMINISTRATION 915 10TH STREET PO BOX 758 GREELEY CO 80632 I . ACORD 25-$ {3793) .................... _ ...................... GANOFI 1 A'1'1dM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICyE, SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY nI IND UPON THE CO ANY, IT GENTS OR REPRESENTATIVES. AUTHORIZEPRESEN'ITIVE OACORD CORPORATION 1993 APPENDIX F Certificate of Participation Colorado Counties Casualty and Property Pool CAPP For the Coverage Period July 1, 1996 Through June 30, 1997 ISSUED TO WELD COUNTY CAPP hereby certifies that Weld County is a participating Member of CAPP for the period beginning July 1, 1996 through June 30, 1997. The coverages, conditions of membership, and other provisions applicable to members of CAPP are as described in CAPP's Bylaws and IntergovernmentalAgreement and in the applicable excess policies, Policy Statements and endorsements thereto, copies of which have been or will be provided to Weld County. The types and monetary limits of the coverages provided to Weld County through membership in CAPP, in consideration of the payment of its contributions, are limited, as of the date of this certificate, to those which are shown below. The scope, terms, conditions, and limitations of coverages are governed by the aforementioned agreement and policies. I. The types of coverages, subject to the limit on CAPP's liability in Section II below, are as follows: A. Property (including EDP, mobile equipment, and auto physical damage) B. Liability 1. Bodily Injury, Property Damage (General Liability, Auto Liability) 2. Wrongful Acts committed in the conduct of duties (Public Entity Management Liability) 3. Bodily Injury, Property Damage, Personal Injury (Law Enforcement Liability) 4. Errors or omissions in the administration of an insured's employee benefits (Employee Benefits Liability). 5. Injury resulting from healthcare professional services rendered by EMTs (Emergency Medical Professional Liability). C. Crime 1. Monies and Securities (inside). 2. Monies and Securities (outside). 3. Employee Fidelity. D. Boiler and Machinery 11. CAPP Retention, Aggregate Limits, and Member Deductibles. For the coverages described in Section I, CAPP shall be liable only for payment of the self -insured retention and only to a total annual aggregate amount for members of CAPP as a whole of the amount of the CAPP loss fund for the coverage period. CAPP's per claim/occurrence retention are limited to the following for the foregoing coverages: A. $150,000 per claimloccurrence property. B. 5250,000 per claimloccurrence liability (per coverage line). C. $150,000 per claimloccurrence crime. D. $ 5,000 per loss boiler and machinery. In addition, there is a maintenance deductible of $500.00 which applies to each of the County's first party claims/occurrences/losses. Payment of the deductible reduces the amount otherwise payable under the applicable CAPP retention. 910.551. Pertaining to all liability losses, CAPP has purchased an aggregate retention protection of S4 million. Coverages in excess of the foregoing retention are provided only by the excess insurers in applicable excess policies, and are payable only by those excess insurers. The limits of coverage provided by the excess insurers are as follows: A. Liability From $250,000 per claimloccurrence to S2 million per claimloccurrence except for auto which is non - aggregated, subject to the following: All liability coverages are provided on a claims -made coverage form except for automobile liability, which is on an occurrence form. In no event shall the maximum per claimloccurrence payment exceed the following for general liability, auto liability, public entity management liability, law enforcement liability, employee benefits liability or medical professional liability claims subject to the Governmental Immunity Act: S150,000 per person and S600,000 per occurrence. Additional limits, sublimits and aggregates apply as provided in the applicable excess policies. B. Crime None. C. Boiler and Machinery From S5,000 to the cost of repair/replacement for each actual loss sustained. B. Property From S150,000 to $50,000,000 each occurrence. "All Risk" basis with sublimits of $1,000,000 newly acquired property and $5,000,000 new construction each occurrence. $500;000 unscheduled locations. Newly acquired property must be reported within 60 days. The excess insurer for the coverage period is: St Paul Fire and Marine Information concerning the CAPP loss fund for the coverage period may be obtained by contacting CAPP through its Administrator, County Technical Services, Inc. ICTSQ. Colorado Countjbs Casualty And Property Pool By: g:\word\capp\renew\cert9697. cp2 Warren G. xecutive Director Date: July 1, 1996 970551 Ai:/N11. CERTIFICATE OF INSURANCE 06/28/96 DATE (M1.1/00/YY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE MARSH & McLENNAN, INCORPORATED 1050 Seventeenth Street, Suite 900 Denver, Colorado 80265 (800) 820-1127 INSURED WELD COUNTY Colorado Counties Casualty & Property Pool 1177 Grant Street, Suite 200 Denver, Colorado 80203 COMPANY A COLORADO COUNTIES CASUALTY & PROPERTY POOL COMPANY ST. PAUL FIRE & MARINE INSURANCE COMPANY COMPANY C COMPANY D COVERAGES ::. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. IXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER MI POLICY EFFECTIVE POLICY EXPIRATION LTR DATE (MDDIYY) DATE (MMIPD/YY) LIMITS A A GENERAL LIABILITY X COMMERCIAL GENEIRAR ((ABILITY X J CLAIMS MADE OCCUR OWNERS & CONT PROT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS. SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS Claims Marie X X X Per Participation Certificate Per Participation Certificate 07/01/96 07/01/96 07/01/97 07/01/97 GENERAL AGGREGATE $ PRODUCTS-COMP/OP AGG PERSONAL & MW INJURY EACH OCCURRENCE FIRE DAMAGE (Any one fire) MED EXP (My one person) COMBINED SINGLE LIMIT BODILY INJURY (Per person) $ 750(X0 $ 250 ono $ 750 ono $ 250.000 BODILY INJURY (Per accident) PROPERTY DAMAGE RAGE LIABILITY A X ANY AUTO B A B FX X WORKERS COMPENSATION AND EMPLOYERS' LIABILITY CESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM THE PROPRIETOR/ PARTNERS/EXECUTIVE OFFICERS ARE' OTHER INCL EXCL Property, Mobile Equipment & Auto Physical Damage Manuscript Form Per Participation Certificate 1 Per Participation Certificate GP09100144 07/01/96 n7/01/96 07/01/96 07/01/97 07/n1/97 07/01/97 07/01/96 07/01/97 AUTO ONLY - EA ACCIDENT OTHER THAN AUTO ONLY: 230,000 EACH ACCIDENT AGGREGATE $ EACH OCCURRENCE I$ AGGREGATE $ $ STATUTORY LIMITS 1.750.000 EACH ACCIDENT DISEASE • POLICY LIMIT DISEASE - EACH EMPLOYEE $150,000 Deductible $500 All Real & Personal Property $50,000,000 X of $150,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER Public Safety/Juvenile Division Division of Criminal Justice 700 Kipling, Suite 300 Denver, Colorado 80215 Ann: Mindy Miklos CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPoN THE COMPANY ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRES ACTIVE MARSH & INCORPORATED ACORD 25-S (3/93) © ACORD 1993 Hello