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HomeMy WebLinkAbout972302.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FORM TO THE VICTIM'S ASSISTANCE AND LAW ENFORCEMENT BOARD AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application Form between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Victim's Assistance and Law Enforcement Board, commencing January 1, 1998, and ending December 31, 1998, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application Form between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Victim's Assistance and Law Enforcement Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of October, A.D., 1997. ATTEST: Weld County' BY. Deputy Clerk AP "• EDAAST /4 ounty Att HS FORM: BOARD OF COUNTY COMMISSIONERS WELD C LINTY, CODO r Baxter, Chair arbara J. Kirkmey W. H. Webster 972302 HR0068 Victim's Assistance & Law Enforcement Board Nineteenth Judicial District Fiscal Year 1998 GRANT APPLICATION FORM I. Project Title Weld County Long Term Care OmbudsmanAdvocate/Friendly Visitor Program II. Lead Agency/Organization Weld County Area Agency on Aging Contact Person Linda E. Piper. Director Phone 970-353-3800. Ext. 3320 Address 1551 North 17th Avenue. P.O. Box 1805. Greeley Colorado 80632 III. Amount Requested $7.271 IV. Non-profit Status X (Government) Yes George E. Chair, Bo ATTEST: Weld Co By: Deputy (10/22/97) mmi ssioners Board No In Process Section A: Summary The Weld County Long Term Care Ombudsman Program has been a consumer voice for the elderly residing in nursing homes and personal care boarding homes (assisted living) for more than twenty (20) years. The authority of the local ombudsman program comes from the Older American's Act, Colorado Revised Statutes 25-11.5 and the Nursing Home Reform Law of 1987. The Weld County Ombudsman acts as a consumer voice for the concerns of the elderly living in institutions who may have no one else to speak for them. The Ombudsman also receives and resolves questions, issues, problems and complaints made by, for, or on behalf of residents of long term care facilities. Currently 1,007 persons live in Weld County long term care facilities. This includes five nursing homes and 14 personal care boarding homes. By December of 1997 that number will rise to 1,273 (a 21% increase) with the opening of one nursing home and five new personal care boarding homes. These new facilities are being built to respond to the increasing number of frail elders age 75 and older with chronic conditions which interfere with their ability to live independently in the community. The V.A.L.E. grant has allowed the Area Agency on Aging Ombudsman Program to to increase staff time to keep up with the increasing demand for advocacy on behalf of this very vulnerable population. With current resources, the program will not be able to meet even the minimum requirements of the position. We are requesting a modest amount of V.A.L.E. Board Funds ($7,271) to continue to fund the position of a part time friendly visitor/Advocate to assist the lead Ombudsman. This position is working 10 hours per week in the field visiting nursing homes and personal care boarding homes. By maintaining a constant presence in these facilities the Assistant Ombudsman has built trusting relationships with residents and staff. This has allowed her to educate residents and staff about the Ombudsman Program and resident rights as well as investigation of complaints of abuse and neglect. Long term care residents face both physical and psychological barriers when it comes to expressing and advocating for their needs. This makes residents more likely to be victimized by care givers. The ombudsman's role through observation and a frequent presence in the facilities; is to insure that resident rights are being respected, that quality care is administered, and that abuses do not occur. Continued funding of the ombudsman assistant will make it possible for the Area Agency on Aging Ombudsman Program to serve all of the long term care residents and their families including coverage for the proposed new facilities. In 1998 the funds will be used to continue this valuable program and to expand its scope to include elder abuse education using a tested program model. We believe that our request for a continuation of V.A.L.E. funding relates to the mandate of early crisis intervention and to provide assistance to victims and their families. Section B: Project Concept/Design 2. Project Goals: • To enhance the ability of the Weld County Long Term Care Ombudsman Program to act as a consumer voice for the concerns of the elderly living in nursing homes and personal care boarding homes. By visiting nursing homes and personal care boarding homes, there is an ongoing process of building trust with the residents so that instances of mistreatment and elder abuse can be identified and addressed promptly. • To enhance the ability of the Weld County Long Term Care Ombudsman Program to receive and resolve questions, issues, problems and complaints on behalf of residents of long-term care facilities. 1 To enhance the ability of the Weld County Long Term Care Ombudsman Program to provide community education regarding issues of elder abuse and quality of life for residents in long-term care facilities. A program referred to as CARIE (see attachment B) which stands for Coalition of Advocates for the Rights of the Infirmed Elderly will be used for training. CAME consists of eight training modules that focus on various aspects of elder abuse. The training program will be used to assist with educating staff, residents, and family member regarding victimization. Training and education can be accomplished through CNA conferences or inservices at nursing homes or personal care boarding homes. Project Objectives:. Continue increased ombudsman presence of 10 hours per week in Weld County long term care facilities for the purpose of providing a consumer voice for the concerns of elderly living in institutions and to be able to promptly address any instances of mistreatment or abuse. Visitations to begin January 1, 1998. Visit 500 long term care residents and investigate 50 complaints by December 31, 1998. Implementation of the Elder Abuse Prevention Program which will train approximately 300 nursing home and personal care boarding home staff on identification, causes and strategies for abuse prevention by December 1998. 3. Problem being addressed: The purpose of the Weld County Long Term Care Ombudsman Program is to assist consumers of long-term care services with information about those services and to resolve complaints related to the provision of the long term care. These issues or complaints may include, but are not limited to: access to long-term care services, redress of neglectful or abusive care, and information and assistance with civil and human rights. The long-term care ombudsman program is a resident/patient/consumer-centered advocacy program. Long term care ombudsmen have statutory status under the Older Americans Act of 1965 as amended and are required by federal and state law to visit every nursing home monthly, every personal care boarding home quarterly, to receive and resolve complaints, to identify needs of long term care residents and help establish programs to meet those needs, and to document problems of long-term care and to stimulate improvement of the system. As of December 1997 Weld County will have 852 nursing home beds and 421 personal care boarding home beds. Ombudsman activities, including all education and technical assistance components, all required visitations, and all complaint investigation will be handled by one .75 FTE qualified long term care ombudsman and the .25 FTE Assistant Ombudsman funded by this proposal. A trend analysis conducted by the Weld County Area Agency on Aging of projections of future long term care facilities, both nursing homes and personal care boarding homes, to be built in Weld County by the end of 1997, shows a 21% increase in long term care beds. (See Attachment C) Federal funds, through the Older Americans Act, are not keeping up with the need for long term care advocates. With current resources available to the Area Agency on Aging, it will be impossible to meet the minimum requirements for a visible presence in long term care facilities. In an effort to keep up with the visitations, we expect that both training and technical assistance to the facilities will also decrease. Such training is key to the prevention of practices that diminish the quality of life of residents and in some cases may border on abuse. There is continuing evidence from statements made by regulatory agencies that an informed community presence in long term care facilities can help to maintain or improve the quality of the facility and thus the quality of resident's lives. In short, the problem we are trying to resolve is the lack of ombudsman resources to cover exceptional increases in the growth of long term care services in Weld County in the next two years. 4. Timetable: This is a continuation request. The hiring and training that were needed last year to get the program underway will not be necessary as we plan to continue with the same employee in this position. Visitation and complaint investigation will continue into 1998, beginning January I, 1998. The implementation of the Elder Abuse Prevention Program timetable will be as follows: Purchase of training materials by March 1, 1998. Staff review and orientation to training materials by April 1, 1998. Begin to train facility staff by May I, 1998. Training of 300 nursing home and personal care boarding home staff by December 31, 1998. 5. How Objectives will be accomplished: Under the guidance of the lead ombudsman the advocate will continue to be assigned a specified number of long term care facilities to visit on a regular basis. Ten hours per week will be allotted for visitation and travel time. The average visit per facility will be one hour; however the visit could take longer if there is a need. During 1997 the Assistant Ombudsman made visits to 492 residents of long term care facilities and investigated 42 complaints. The Elder Abuse Prevention Program is based on a training module called the CARTE program. CAME consists of eight training modules. The first module is an overview of abuse in nursing homes. The second module identifies and recognizes abuse. The third module explains possible cause of abuse. The fourth module focuses on understanding feelings of the care giver. The fifth module identifies cultural and ethnical perspectives and implication for resident/staff dynamics. The sixth module focuses on abuse of staff by residents (understanding the abuse instead of personalizing). The seventh module explains ethical and legal issues of reporting abuse. The eighth module provides intervention strategies for abuse prevention. The Assistant Ombudsman will train staff at long term care facilities and residents regarding victimization. Abuse issues include physical, emotional, sexual, financial, abandonment, and neglect. Training individuals about elder abuse is very important for several reasons. First, the older adult population is the most vulnerable and frail. Many older adults rely on other people to take care of their activities of daily living and finances. Second, abuse of older adults is under reported. Many states including Colorado do not have mandatory reporting of elder abuse. Third, older adults (especially those 85+) are the fastest growing segment of the population. Fourth, the study of gerontology has been limited which affects professionals in their ability to address the problems of elder abuse effectively. 3 6. Anticipated problems in implementing goals and objectives: Implementing the extension of our current ombudsman program in 1997 did not pose any problems. The Assistant Ombudsman position met the goals and objectives within the appropriate time lines. We do not anticipate any problems of reaching the new goals and objectives for 1998. The Assistant Ombudsman will be able to fulfill the original goals and objectives while implementing the Elder Abuse Prevention Program. 7. Program goals as related to the V.A.L.E. statute: This program continuation request most relates to 24-4.2-105, Section 2, part a and part b. Part a addresses provision of service for early crisis intervention. As mentioned earlier, there is evidence that when there is constant and continuing community presence in long term care facilities the potential to improve the quality of life and prevent abuse and exploitation is reduced for the residents. We propose to continue advocate contacts with long term care residents as a preventive move. We know that there may be many barriers to the elderly, particularly those in long term care facilities, to express their particular needs without assistance from others. Some of these barriers are physical due to loss of sight, speech, or hearing. Some barriers are psychological due to a sense of isolation, fear of retaliation, or disorientation. Barriers to self advocacy can also be because of the lack of information about rights, alternatives, and legal remedies. Part b addresses assistance programs for victims and their families. A key role of the long term care ombudsman is complaint investigation and complaint resolution. Long term care residents must be assured that the ombudsman will be able to follow up on their complaints in a timely and professional manner. With the continued increase in long term care beds, the ability of the present ombudsman to respond appropriately to complaints will be jeopardized. The proposed friendly visitor/advocate to be hired under this proposal will extend our ombudsman hours insuring that the lead ombudsman will be able to respond to residents and their families in a timely and appropriate manner. This year the Assistant Ombudsman was contacted by a relative who was concerned about her mother who resides in a nursing homes. The resident had received bruising on two occasions, and deep second degree burns. The relative suspected abuse or neglect by nursing home staff. The Assistant Ombudsman attended a meeting with the family member to discuss issues with the Director of Nursing, a staff member from Medical Records, a Charge Nurse, and the Administrator. The Assistant Ombudsman also spoke with the resident's doctor. The doctor was not as concerned with the bruising because of the resident's physical condition. However, the doctor did express concern about the deep second degree burns on the residents heels. The burns were a result of heating pads being left on for to long. The nursing home took proper measures to insure that it would not happen again. Section C: Service Information 8. Population and geographic area targeted: Population targeted are 60 plus elderly residing in nursing homes and personal care boarding home located in Weld County. 4 9. Numbers of persons in need of these services: By December 1997 1,273 Weld County residents will live in long term care facilities. All of these residents receive services through the ombudsman program either directly with visitations and complaint resolution or indirectly through training and technical assistance provided to staff to improve the quality of care. By extension, the Program also may represent the concerns of relatives and/or friends of long term care residents as long as the concern reflects the concerns of the resident. This project will make it possible for the Area Agency on Aging Ombudsman Program to continue to serve all of the long term care residents and their families when appropriate including the proposed new residents with the same type and degree of services that we currently are providing. 10. Management Plan The Director of the Weld County Area Agency on Aging will be accountable for the administration of this project. The part time ombudsman advocate will be trained and supervised on a daily basis by the lead ombudsman under the supervision of the Long Term Care Coordinator who reports to the Area Agency on Aging Director. 11. and 12. Duplication of Services There is no other program which provides services equivalent to the ombudsman program. 13. Cost Savings When an advocate visits a long term care facility and discovers that a patient has an open sore which is not being properly cared for, the advocate can work with the facility to help staff learn procedures that prevent pressure points which irritate the skin in the first place. There is considerable medical savings to the taxpayer (most nursing home residents are on Medicaid) when extreme medical procedures can be avoided. When long term care patients are restrained, not only is it a violation of individual rights, but an opportunity is missed to administer therapies which can help the patient become more independent. The ombudsman, again, can identify these situations and work with the staff to develop plans of care which will respect individual rights and give the patient care that may increase his/her potential to be independent. Dependence costs society. Section D: Efficiency 14, Evaluation of project The Ombudsman Program maintains files which generate monthly, quarterly, and annual reports. Data is kept on numbers of visits, complaints, and technical assistance contacts. Data is broken down further to reflect types of interventions, types of complaints, types of facilities, and actions taken. 5 Section E: Budget 15. Future funding needs Future funding needs will correlate with how much growth occurs in long term care beds in Weld County. The current growth spurt is statewide and is reflective of the rapid increase in numbers of elderly 75 years of age and older who are frail and in need of some type of long term care. Assisted living continues to be a fast growing industry in all areas of Colorado and the nation. Area Agencies on Aging nation—wide are working to bring this to the attention of federal and state governments emphasizing the need for support of the ombudsman program. 16. See attached budget 17. Budget Narrative We are requesting $6,771 dollars for a .25 FTE advocate/friendly visitor at $7.50 per hour for 10 hours PER week — $3,915 for hourly salary and $392 for FICA. Travel reimbursement will be at .27 cents per mile for 5,256 mile or $1,314 dollars. Mileage records will be kept by the advocate for documentation. Overhead is at 10 percent or ($650) for supplies and general administration. Training is ($500) and includes cost to attend ombudsman training sessions in Denver and other local and state training required by the Area Agency on Aging. This year we are requesting an additional ($500) for the Elder Abuse Prevention Training Module. VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD DETAILED AGENCY BUDGET 16. DETAILED PROJECT BUDGET: Include the estimated cost of all resources needed to undertake the project. round off figures to the nearest dollar. This budget page must include all monies available. In -kind services need to be listed only In the budget narrative. not on this page. a. Personnel (Employees) (1) (2) TOTAL Salaries (list each position with salary rate and Percentage of time devoted, Eva Jewell ' 32,679/YR I 5 % 1.634. • Mindy Rickard j6,270/YR i 99 ' 16,107 Tia J. 3,9l5/YR 100' 3.915 /YR I t /YR k Subtotal of Personnel - . S I CA, Retirement, Fringe Benefits etc. , 2,382 Total Personnel Costs b. Su c. PP lies and Other Operating Expenses I S Icommunications. reproduction) Supplies/operating/overhead/admin Training Total Supplies and Operating Expenses Travel (itemize transportation and subsistence Mileage/out of town travel/meals I S 2.218 1,000 3.943 CATEGORY TOTAL e 24,038 I Total Travel Costs d. Equipment (itemize) Total Equipment Costs e. Professional Services (itemize individuals and organizations I S I S Is IS Total Professional Services Costs f. TOTAL PROJECT COST g. Total Percent by Source (1) Federal Funds (2) VALE Funds • (3) Other Funds TOTAL $ $ 7,271 23 24,528 77 $ 31,799 k 100 t Please explain the source of "Other Funds' in the budget narrative. 17. BUDGET NARRATIVE: Explain and justify th4 project budget and relate the item budgeted to project activities (use continuation sheets). - OR VAPPL. VW Is 3,818 3,943 I $ 31,799 0 0 ATTACHMENT A REGION: 28 NOTIFICATION OF GRANT AWARD TO AREA AGENCY ON AGING FOR OLDER AMERICANS ACT TITLE III FUNDS Type of Grant or Action ■ Initial Award Revision of Earlier Grant issued Grant Award Period Beginning: 1/1197 and Ending 12/31/97 COMPUTATION OF AWARDS: ADMINISTRATION OF THE AREA PLAN Total Approved Budget Local Share of Cost Federal Share of Cost SERVICES UNDER THE AREA PLAN Total Part B, D & F Budget Less B, 0, & F Program Income Net Part B, D, & F Budget Total C-1 and C-2 Budget Less C-1 8 C-2 Program Income Net Part C-1 &O-2 Budget Total Services Budget Local Share of Cost Fed/State Share of Cost 45,155 $ 12,351 S 32,804 E 403,105 S 79,000 $ 324,105 $ 365,715 $ 166,951 S 198,764 S 522,869 E 197,275 S 325,594 Grant Award No. 02B - 88 (FY 1997) Region 28 Name and Address of Grantee Weld County Department of Human Resources PO Box 1805 Greeley, Colorado 80632 PART B SUPPORTIVE SERVICES Fed/State Carryover Fed/State New Allocation Total Part B F/S Award PART C-1 CONGREGATE MEALS Fed/State Carryover Fed/State New Allocation Total Part C-1 F/S Award PART C-2 HOME DELIVERED MEALS Fed/State Carryover Fed/State New Allocation Total Part C-2 F/S Award PART D IN -HOME SERVICES Fed/State Carryover Fed/State New Allocation Total Part D F/S Award S 148,811 PART F HEALTH PROMOTION SERVICES Fed/State Carryover Fed/State New Allocation Total Part F F/S Award TOTAL AWARD FOR SERVICES Except where it is in conflict with this Notification of Grant Award in which case the Notification of Grant Award governs, the area plan upon which this award is based is an integral part of this grant. APPROVALS: by Barbara cDonnell, Executive Director Colorado Department of Human Services 1575 Sherman Street Denver, CO 80203 148,811 S 31,353 $ 4,837 4,837 S 8,158 S 8,158 375 594 Author¢e/of Grant Recipient Title Date ATTAC H.',iENT B QUALITY OF CARE PROJECT "ENSURING AN ABUSE FREE ENVIRONMENT' Module 1 An Overview nt Abuse in Nursing Hnmac In this meeuwe an overview of abuse in nursing homes is presented. Topics include general characteristics of nursing home residents and the events that usually precipitate placement; societal perceptions of nursing homes; organization of the nursing homes; and nursing home legislation, including residents' rights. Module 2 jdentifratin i and Renagnifian j/Ihus, The curriculum uses six categories of abuse: physical, psychological, sexual, financial exploitation, and active and passive neglect. Examples are provided of each type, as are indicators of abuse. Module 3 Possible Causes of Ahn5y Topics include understanding factors that place residents at risk of abuse. This module presents behavioral problems and communication deficits In residents that can precipitate abuse. Problems that affect nursing aides, such as lack of training, inadequate supervision, work stress, and the facility environment are discussed Module 4 Understanding Faalingc Ahn,d Caregiving A stress indicators exercise Is used to assist staff in identifying their own areas and levels of stress within and outside the workplace. This is followed by a discussion about different causes of stress, systems of stress, and the need to use self control when faced with a difficult situation. The danger signs of stress and the relationship between stress and the potential for abuse are covered. Staff then explore methods and ideas about developing more healthy responses to stress. Mori l..,5, J uil!nrars^pd Ethnic Pwenar•tives and L A review of the meaning of culture and ethnicity is followed by a dscussion of the various cultural backgrounds and the ethnic diversity of the residents and staff in the facility. Staff then discuss how understanding of these differences can enrich both staff and resident relationships. Module R Abuse of StaHhv Rem ri n!s f Indarstand pg versr c Peraen.eft iin�e This module covers causes of resident anger and verbal and physical aggression. Nonviolent approaches to defusing anger and minimizing resident aggression are presentee through group discussion and role play. Modulo T fthiral and I anal Rains of Reporting Rusnenpd Anima This module encourages staff discussion of what they perceive their ethical responsibility to be regarding the reporting of abuse. Pressures against reporting are discussed. Trainers are encouraged to review reporting procedures for their facilities and the Colorado laws. A review of the possible consequences of not reporting suspected abuse is included. Module R Insarvention Strategies /nr Abuss Prevention This module provides a review of topics covered throughout the curriculum, and gives participants the opportunity to practice intervention strategies through role-playing. Content includes the appreciation of challenging residents, expectations of staff and residents, accepting Individual differences, understanding versus personalizing resident aggression, and the use of creative intervention strategies to manage challenging behavior. tin vise h being pannlaa In sarong bans annwnanaa the own« Mae one toy CRC060aMy Won Facia. The fans asaps In PA by rte Catalan atA0 sWta for Ova alww eery (CAM. ATTACHMENT C WELD COUNTY Long Term Care Beds -Current and Projected Analysis Current Long Term Care Beds Status: Nursing Home Beds 732 Personal Care Boarding Home Beds (assisted living) 275 Projections for Future Facilities: Life Care Center- Opening Dec. 1997 Living Centers- Opening Dec. 1997 Alladin- Opening Oct. 1997 Windsor -Opening Oct. 1997 Beehive -Opening Nov. 1997 New nursing home beds total: 120 New assisted living beds total: 146 120 nursing home beds 64 assisted living beds 52 assisted living beds 16 assisted living beds 4 assisted living beds 10 assisted living beds Total beds by 1998: 1,273 ( this is a 21% increase from August of 1996) updated Oct. 1997 ATTACHMENT 13 AREA AGENCY ON AGING ADVISORY BOARD MEMBERSHIP Gale Heiman Greeley 01-31-99 Beverly McConnico Greeley 01-31-1999 John Espinosa Milliken 1-31-1999 Mary Ellen Faules Bonell 1-31-2000 Mary Fox Kersey WELDCOS 1-31-2000 Barbara Kirkmeyer County Commissioner Revolving Position Priscilla Kimboko Greeley/UNC 1-31-99 John Lee City of Greeley Undetermined Suzanne Gray Listenann Eaton/Church 1-31-98 open position 1-31-2000 Jim Riesberg Greeley 1-31-98 Margaret (Peg) Scott Fort Lupton 1-31-99 Wilbert Wiedeman Evans 1-31-98 Shirley Ianelli Hudson/Keenesburg 1-31-99 Judy Yamaguchi Platteville 1-31-2000 MEMO To: George E. Baxter, Chair, Board of County Commissioners 1 From: Walter J. Speckman, Executive Director Human Services V Subject: Contract with Victim Assistance and Law Enforcement Board Date: October 20, 1997 (0 Enclosed for Board approval is a grant proposal to the Victim's Assistance and Law Enforcement Board (VALE) for $7,271 to support additional staff time to expand ombudsman visitations to Weld County nursing homes and personal care boarding homes. The request is a $500 increase over the 1997 grant. The increase will be used to fund and elder abuse training program with nursing home and assisted living staff. The proposal, if funded, would begin January 1, 1998 and extend through December 31, 1998. Please address any additional questions to Linda Piper, Director, Weld County Area Agency on Aging, extension 3320. 972302 Hello