HomeMy WebLinkAbout982411.tiff RESOLUTION
RE: APPROVE CONTRACT FOR WELFARE-TO-WORK PROGRAM AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado„ pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Welfare-to-Work
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Human Services Department, and the
Colorado Department of Labor and Employment, commencing October 1, 1998, and ending
July 30, 2001, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Welfare-to-Work Program between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Human Services Department, and the Colorado Department of Labor and
Employment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of December, A.D., 1998, nunc pro tunc October 1, 1998.
BOARD OF COUNTY COMMISSIONERS
WEL COUNTY, COLORADO
ATTEST:
E, `J) Constance L. Harbert, Chair
Weld County Clerk tot
`- O) ` EXCUSED DATE OF SIGNING (AYE)
'Quigley
— W. H. Webster, Pro-Tem
BY: i/./Z �i [isr,•. : �i
Deputy Clerk to the {•+-, i,H`. / ' EXCUSED
fte,o.Lge E. Baxter
OV i AS T FORM: _ 4 )C
%- - . all
C y Attor -y /X
Barbara J. Kirkmeyer
CC .' /d 982411
/�o HR0069
Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
This CONTRACT
is made this 30th day of September 1998, by and between:
THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY
915 10th Street
Greeley,Colorado 80631-1123
and
THE STATE OF COLORADO,
acting by and through the,
DEPARTMENT OF LABOR AND EMPLOYMENT
1515 Arapahoe Street,Tower 2,Suite 400
Denver,Colorado 80202-2117
(State)
WHEREAS, authority exists in the law and funds have been budgeted, appropriated, and otherwise
made available and a sufficient unencumbered balance thereof remains available for payment in Fund
Number 100, Appropriation Number 204, (Organizational Unit Number 4111, Program Number 1100,
Function Number 7500, and Grant Budget Line Number 3818 under Contract Encumbrance Number
990145;
WHEREAS, authority exists in the Welfare-to-Work(WtW)grant provisions of Title IV, Part A of the
Social Security Act as amended by Title V of the Balanced Budget Act of 1997;
WHEREAS,the Governor has received a grant of federal finds under WtW;
WHEREAS,the purpose of WtW is to provide transitional assistance which moves hard-to-employ
welfare recipients into unsubsidized employment and economic self-sufficiency in accordance with a
"work first" philosophy and an emphasis on post-employment services;
WHEREAS, in accordance with those funds appropriated under WtW which are provided pursuant to
an approved Welfare-to-Work Plan and in accordance with section 403(a)(5)(A)(vi)of Part A of the
Social Security Act;
WHEREAS, Executive Order D001083, dated March 17, 1983, designates Weld County as a Service
Delivery Area(SDA);
WHEREAS, contract authority for Weld County resides in the Board of County Commissioners of
Weld County;
WHEREAS, the Contractor has selected the entity which will receive and administer funds from the
state in accordance with section 403(a)(5)(A)(vi) of the Social Security Act; and
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
WHEREAS, all required approvals,clearances and coordination have been accomplished from and with
all appropriate agencies.
NOW THEREFORE, in consideration of the mutual promises hereinafter set forth,the parties enter into
the following agreement:
A. EFFECTIVE DATE AND TERM. The effective date of this Contract is October 1. 1998.
The term of this Contract shall commence on October 1. 1998 and end on July 30.2001.
B. STATEMENT OF WORK. The Contractor agrees to perform, in a professional and
workmanlike manner, the obligations and responsibilities set forth in the "Allowable Activities"
section of this Contract.
1. ALLOWABLE ACTIVITIES.
A. The Contractor and its administrative entity have prepared a one-year WtW plan.
The 1998 Plan is attached hereto as Exhibit A and is hereby incorporated and
made part of this Contract as if fully set forth herein.
B. The State shall provide Fiscal Year 1998 (FY98) funds to the SDA for activities
pursuant to the approved 1998 Plan referenced above.
C. Use of the funds provided through this contract, and any additional FY98 funds
which the State may provide to the Contractor are limited to the following
activities:
(1) Job readiness activities financed through job vouchers or through
contracts with public or private providers.
(2) Employment activities which consist of any of the following:
(a)Community service programs;
(b)Work experience programs;
(c)Job creation through public or private sector employment wage
subsidies; and
(d)On-the-job training.
(3) Job placement services financed through job vouchers or through
contracts with public or private providers, subject to the payment
requirements of 20 CFR§645.230(a)(3).
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
(4) Post-employment services financed through public or private providers,
which are provided after an individual is placed in one of the
employment activities listed in paragraph (b)of this section, or in any
other subsidized or unsubsidized job. Post-employment services
include, but are not limited to, services such as:
(a)Basic educational skills training;
(b) Occupational skills training;
(c)English as a second language training; and
(d)Mentoring.
(5) Job retention services and support services which are provided after an
individual is placed in a job readiness activity, in an employment
activity, or in any other subsidized or unsubsidized job. These services
can be provided with WtW funds only if they are not otherwise available
to the participant. Job retention and support services include, but are not
limited to, such services as:
(a)Transportation assistance;
(b) Substance abuse treatment(except that WtW funds may not be used
to provide medical treatment);
(c)Child care assistance;
(d)Emergency or short term housing assistance; and
(e)Other supportive services.
(6) Individual development accounts which are established in accordance
with section 404(h)of the Act.
(7) Intake, assessment, eligibility determination, development of an
individualized service strategy, and case management may be
incorporated in the design of any allowable activities.
2. FUNDING RESTRICTIONS
A. No more than 13.25% of the total amount received from the State for WtW
activities may be used for administration.
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Department or Agency No.:KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
B. In accordance with 20 CFR 645.211:
(1) A minimum of 70% of the allocation must be expended on activities for
the hard-to-employ as defined in 20 CFR 645.212.
(2) A maximum of 30%of the allocation may be expended on activities for
individuals with long-term welfare dependence characteristics as defined
in 20 CFR 645.213.
C. The Contractor shall submit a Budget Information Summary(BIS) form
provided by the State and attached hereto as Attachment 1.
3. FUNDING.
A. The State shall provide the Contractor funds in the amount of Four Hundred
Fifty-Four Thousand Four Hundred Seventy-Four Dollars and Sixty Cents
($454,474.60) for activities identified in the"Allowable Programs" section of
this Contract.
B. Increases or decreases in authorized funding required for the performance of this
Contract shall be made on an executed Change Letter as described below in
Paragraph J.2. of this Contract.
4. ANNUAL REPORT. The Contractor shall submit an annual report by September 30 of
each year. The report shall include:
A. A description of the WtW activities or services conducted by the Contractor
during the program year.
B. A list of client characteristics and the number of each class of client served.
C. A list of occupations in which training took place and the number of participants
in each occupation so trained.
D. A summary of the SDA's performance in meeting federal/state standards.
E. The status of coordination agreements and a description of any innovative
coordination taking place which would be of special interest to other SDAs, the
Workforce Coordinating Council, and the Governor;
F. A summary of the Contractor's monitoring of subrecipient contracts, corrective
actions taken, if any, and the results of any such corrective actions.
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
C. NON-DISPLACEMENT
1. NON-DISPLACEMENT REOUIREMENTS. The Contractor shall insure that:
A. An employment activity operated with WtW funds shall not violate existing
contracts for services or collective bargaining agreements. Where such an
activity would violate a collective bargaining agreement,the appropriate labor
organization and employer shall provide written concurrence before the
employment activity is undertaken.
B. In accordance with sections 26-2-716(3)(a)(IV)and(3)(b), C.R.S. (portion of the
Colorado Works Program Act)and 20 CFR 645.265, an adult participating in an
employment activity operated with WtW funds shall not be employed or
assigned:
(1) When any other individual is on layoff from the same or any
substantially equivalent job within the same organizational unit;
(2) If the employer has terminated the employment of any regular,
unsubsidized employee or otherwise caused an involuntary reduction in
its workforce with the intention of filling the vacancy so caused with the
WtW participant;
(3) If the employer has caused an involuntary reduction of hours(regular or
overtime), compensation or fringe benefits of any employee in the same
or substantially equivalent job within the same organizational unit as a
result of hiring a WtW participant;
(4) When the vacancy is the result of a strike, lockout or other organized
labor dispute;
(5) If the employer failed to restore a regular employee to the same or
equivalent position after the conclusion of an approved leave of absence,
including but not limited to, vacation, sick,maternity, family/medical
leave, military reserve training or a Workers' Compensation related
temporary disability, with the intention of filling the vacancy so caused
with the WtW participant.
D. CERTIFICATION REGARDING LOBBYING. By signing this Contract, the undersigned
certifies,to the best of the undersigned's knowledge and belief,that:
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
1. No federal appropriated funds have been paid or will be paid,by or on behalf of the
undersigned,to any person for influencing or attempting to influence an officer or
employee of an agency, a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with the awarding of any federal
contract,the making of any federal grant,the making of any federal loan,the entering
into of any cooperative agreement,and the extension, continuation, renewal, amendment,
or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than appropriated federal funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member
of Congress in connection with a federal contract, grant, loan, or cooperative agreement,
then the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form
to Report Lobbying", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards* at all tiers(including subcontracts, subgrants, and
contractors under grants, loans,and cooperative agreements)and that all subrecipients
shall certify and disclose accordingly. This certification is a material representation of
fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352,Title 31 of the U.S. Code,to making or entering
into this transaction Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
*Note: "All" applies to covered contract/grant transactions over$100,000(per U.S.
Office of Management and Budget(OMB)).
E. PAYMENT CONTINGENCY. The parties hereto expressly recognize that the Contractor is to
be paid,reimbursed or otherwise compensated with funds provided to the State by the U.S.
Department of Labor(U.S.D.O.L). under the WtW. Therefore,the Contractor expressly
understands and agrees that all its rights, demands,and claims to compensation arising under this
Contract are contingent upon receipt of such funds and upon the State's continued receipt of
such funds. If any part of the funds are not received by the State, for any reason,then the State
may unilaterally terminate this Contract,or,with the consent of the Contractor, modify the terms
hereof. Insofar as this contingency affects the Contractor, subrecipients or suppliers, for mutual
protection of the parties,the Contractor agrees to include this contingency in all its subcontracts.
F. TERMINATION. The performance of work under this Contract may be terminated, in whole or
in part, by the State in accordance with the following provisions of this clause:
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
1. TERMINATION FOR CONVENIENCE.
The State may terminate this Contract at any time the State determines that the purposes
of the distribution of State moneys under the Contract would no longer be served by
completion of the project. The State shall effect such termination by giving written
notice of termination to the contractor and specifying the effective date thereof, at least
twenty(20)days before the effective date of such termination. In that event, all finished
or unfinished documents, data, studies, surveys, drawings, maps, models,photographs,
and reports or other material prepared by the Contractor under this Contract shall, at the
option of the State, become its property, and the Contractor shall be entitled to receive
just and equitable compensation for any satisfactory services and supplies delivered.
If the contract is terminated by the State as provided herein,the Contractor will be paid
an amount which bears the same ratio to the total compensation as the services
satisfactorily performed bear to the total services of the Contractor covered by this
contract, less payments of compensation previously made, provided,however,that if less
than sixty percent(60%)of the services covered by the Contract have been performed
upon the effective date of such termination,the Contractor shall be reimbursed(in
addition to the above payment) for that portion of the actual out-of-pocket expenses (not
otherwise reimbursed under this Contract) incurred by the Contractor during the contract
period which are directly attributable to the uncompleted portion of the services covered
by this contract. In no event shall reimbursement under this clause exceed the contract
amount. If this Contract is terminated for cause,or due to the fault of the Contractor, the
Termination for Cause or Default provision shall apply.
2. TERMINATION FOR DEFAULT(CAUSE).
If, through any cause, the contractor shall fail to fulfill, in a timely and proper manner,
its obligations under this Contract, or if the Contractor shall violate any of the covenants,
agreements, or stipulations of this Contract,the State shall thereupon have the right to
terminate this Contract for cause by giving written notice to the contractor of its intent to
terminate and at least ten(10)days opportunity to cure the default or show cause why
termination is otherwise not appropriate. In the event of termination, all finished or
unfinished documents, data, studies, surveys, drawings,maps, models,photographs, and
reports or other material prepared by the Contractor under this Contract shall, at the
option of the State, become its property, and the Contractor shall be entitled to receive
just and equitable compensation for any services and supplies delivered and accepted.
The Contractor shall be obligated to return any payment advanced under the provisions
of this Contract.
Notwithstanding the above, the Contractor shall not be relieved of liability to the State
for any damages sustained by the State by virtue of any breach of the Contract by the
Contractor, and the State may withhold any payment to the Contractor for the purposes
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Department or Agency No.:KAA Contract Routing No.: 99-0145
FY98 WEW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
of mitigating its damages until such time as the exact amount of damages due to the
State from the Contractor is determined.
If after such termination it is determined, for any reason,that the Contractor was not in
default, or that the Contractor's action/inaction was excusable, such termination shall be
treated as a termination for convenience, and the rights and obligations of the parties
shall be the same as if the Contract had been terminated for convenience, as described
herein.
G. MANAGEMENT ACTIVITIES
1. UNIFORM FISCAL AND ADMINISTRATIVE REQUIREMENTS. The contractor is
required to comply with its applicable Uniform Fiscal and Administrative Requirements.
Specifically:
A. State, local, and Indian tribal government Contractors are required to comply
with the common rule"Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments"which is set forth in
the U.S.D.O.L. regulations at 29 CFR part 97; and
B. Institutions of higher education, hospitals and other non-profit Contractors are
required to comply with OMB Circular A-110, set forth in the U.S.D.O.L.
regulations at 29 CFR part 95.
2. COMPLIANCE WITH APPLICABLE AUDIT REOUIREMENTS. All governmental
and non-profit organizations are required to follow the audit requirements of OMB
Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
This requirement is imposed at 29 CFR 97.26 for governmental organizations and at 29
CFR 95.26 for institutions of higher education, hospitals, and other non-profit
organizations. The circular also requires pass-through entities to monitor the activities
of subrecipients and ensure that subrecipients meet the audit requirements.
Specifically,the Contractor shall comply with all the provisions and requirements of the
Single Audit Act Amendments of 1996, codified at 31 U.S.C. 7501-7507 (Public Law
104-156), OMB Circular A-133, and Colorado One-Stop System Policy Guidance Letter
(PGL)#98-04-F6-1, "Audits, Audit Resolution, Audit Appeal, and Debt Collections
Procedures." If the Contractor and/or its subrecipient(s), if any, expends $300,000 or
more of federal awards in the Contractor's fiscal year, then the Contractor and/or
subrecipient shall submit an audit report in accordance with the Single Audit Act, OMB
Circular A-133, and PGL#98-04-F6-1 to the State within the earlier of thirty(30)
calendar days after receipt of the auditor's report or nine(9)months after the end of the
period audited. For Contractors whose fiscal years begin on or after July 1, 1998, audits
shall be submitted to the State within the earlier of thirty(30)calendar days after receipt
of the auditor's report or nine(9)months after the end of the period audited. The
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
Contractor shall establish an audit committee that engages an independent auditor,
determines the services to be performed,reviews the progress of the audit and the final
audit findings, and intervenes in any disputes between management and the independent
auditors. The Contractor shall also institute policy and procedures for its lower tier
subrecipients that comply with these audit provisions.
3. ALLOWABLE COSTS/COST PRINCIPLES REOUIREMENTS. The Contractor is
required to comply with its applicable Cost Principle Requirements/OMB Circular.
Specifically:
A. State, local and Indian tribal government Contractors must determine
allowability of costs in accordance with the provisions of OMB Circular A-87,
"Cost Principles for State and Local Governments";
B. Non-profit Contractors must determine allowability of costs in accordance with
OMB Circular A-122,"Cost Principles for Non-Profit Organizations"; and,
C. Institutions of higher education Contractors must determine allowability of costs
in accordance with OMB Circular A-21, "Cost Principles for Education
Institutions."
4. FINANCIAL REPORTING REOUIREMENTS
A. PAYMENTS. The preferred method of payment shall be cost reimbursement.
As often as weekly,the Contractor may request reimbursement of actual and
proper expenditures from the State using the Cash Request Form as specified in
the Job Training Partnership Act(JTPA) Subrecipient Financial Procedures
Policy Guidance Letter#93-46-F5.
B. EXPENDITURE REPORT. On a monthly basis,the Contractor shall report
expenditures to the State using the WtW Expense Report Form and the WtW
Activity Expense Report Form. Said forms shall be provided by the State. These
reports are due to the State on the last day of the month following the month
reported on. The State reserves the right to change this report due date to meet
its fiscal year-end closing deadlines.
C. MATCH REPORT. If the Contractor, or its subrecipients, incurs match for
WtW,the Contractor agrees to report such match to the State using the Match
Report Form,which form shall be provided by the State. This report is due on
the last day of the month following the end of the calendar quarter reported on.
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Department or Agency No.:KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
The Contractor shall comply with the match provisions within the applicable
Uniform Fiscal and Administrative Requirements. In addition:
(1) To be accepted as match,the costs must be allowable if they had been
paid for with WtW grant funds.
(a) Because the use of Federal funds is prohibited for construction
or purchase of facilities or buildings except where there is
explicit statutory authority permitting it, costs incurred for the
construction or purchase of facilities or buildings shall not be
acceptable as match.
(b) Because the costs of construction or purchase of facilities or
buildings are unallowable as match,the donation of a building
or property as a third party in-kind contribution is also
unallowable as a match.
(2) Match expenditures must be recorded in the books of account of the
entity that incurred the cost or received the contributions.
(3) The matching requirements may not be met by the use of an employer's
share of participant wage payments(e.g., employer share of on-the-job
training(OJT) wages).
D. PROGRAM INCOME. The Contractor shall comply with the program income
provisions within the applicable Uniform Administrative Requirements(29 CFR
Part 97). In addition,the contractor shall identify to the State the recognition of
such program income through the Cash Request Form, and report the
expenditure of program income through the Program Income Expense Report
Form. The Program Income Expense Report Form shall be provided by the
State.
E. CLOSE OUT. Within 45 days after the end of this contract, the Contractor shall
submit a Grant Reconciliation Worksheet, and the Contract Close-Out Packet to
the State.
5. RETENTION OF FISCAL RECORDS. In addition to any requirements imposed
elsewhere in this Contract, the Contractor shall retain accurate, current, separate, and
complete records which are sufficient and otherwise adequate to provide full disclosure
of the status of the funds received under this Contract. The Contractor, and its
subrecipient(s), if any, shall retain all such records for a minimum period of not less than
three (3)years after the close of the applicable program year in accordance with 29 CFR
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Department or Agency No.:KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
97.42(6)and(c). All such records shall be sufficient to allow the U.S.D.O.L.,
independent firms conducting audits of WtW funds, and the State to audit and monitor
the Contractor.
6. RETENTION OF APPLICANT. ELIGIBLE APPLICANT. PARTICIPANT
TERMINEE,EMPLOYEE AND APPLICANT FOR EMPLOYMENT RECORDS. In
accordance with 29 CFR 97.42(b)and(c),the Contractor and its subrecipient(s), if any,
shall retain, for a minimum period of not less than three(3)years from the close of the
applicable program year, applicant, eligible applicant, participant,terminee, employee
and applicant for employment records.
7. PARTICIPANT RECORDS. Participant Records shall record any participant's
involvement in a WtW program including, but not limited to, dates of entry, eligibility,
participation,and termination.
8. RETENTION OF COMPLAINT RECORDS. The Contractor, and its subrecipient(s), if
any, shall retain, for a minimum period of not less than three(3)years from the date of
resolution, all records regarding program complaints and all actions taken to resolve
such complaints.
9. AUTOMATIC EXTENSION OF RETENTION PERIOD. If pending litigation, an audit,
or a claim involving a grant or agreement covered by the records referred to above is
initiated prior to the end of the above-referenced retention periods,then such retention
periods automatically renew for an additional period of three (3)years or until such
litigation, audit, or claim is finally resolved.
10. RIGHTS OF INSPECTION. The State,the U.S.D.O.L.,the Comptroller General of the
United States,the State's auditors and any of their authorized representatives shall,
during business hours, have access to audit, inspect, examine,excerpt, and copy books,
records, memoranda, correspondence, personnel staffing records, independent audit
work papers and any other documents, and shall be allowed to monitor and review
through on-site visits, all program activities, personnel staff, services and programmatic
and administrative practices, supported with funds under this Contract to ensure
compliance with the terms of this Contract, and provisions of any subcontracts funded in
whole or in part through this Contract. The right to access lasts beyond the prescribed
period of record retention, and as long as records are available in accordance with 29
CFR 97.42(e).
11. REVIEW OF FINDINGS. The Contractor shall review the findings of the State or its
representatives and shall act promptly, as directed by the State, to remedy deficiencies
noted in such findings. If corrective action is not taken and such deficiencies persist, the
State may terminate this Contract.
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Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
12. CONDUCT OF FINANCIAL ACCOUNTING. If the State determines that the record
keeping system of the Contractor does not comply with federal guidelines, then the State
may conduct a financial accounting of the Contractor's records, either through its staff,
an accounting firm, or a bank approved by the State. All costs incurred by the State in
conducting a financial accounting of the Contractor's records shall be deducted on a
monthly basis from other funds allocated to the Contractor.
H. SUBCONTRACTING. The Contractor shall not subcontract the performance of any part of its
duties which relate to the administration of funds under this Contract except in accordance with
the terms of this Contract or with the prior written consent of the State approving the
subcontractor.
I. PROPERTY MANAGEMENT. The Contractor shall comply with the equipment and supplies
provisions within the applicable Uniform Administrative Requirements(29 C.F.R. Part 97).
J. CHANGES IN STATEMENT OF WORK.
1. MODIFICATION BY OPERATION OF LAW. This Contract is subject to such
modification as may be required by changes in federal or state law or regulations. Any
such required modification shall be incorporated into and be part of this Contract as if
fully set forth herein.
2. PROGRAMMATIC AND/OR FUNDING MODIFICATIONS. The Contractor shall
follow the revision procedures set forth by the State.
A. Change Order Letters. Bilateral changes within the general scope of the
Contract, as set forth in Paragraph B.above, may be executed using the
simplified Change Letter process described in this paragraph and the model
Change Letter attached hereto as Exhibit B, subject to the following conditions:
(1) Identification of Contract by contract number and affected paragraph
number(s);
(2) Types of services or programs increased or decreased and the new level
of each service or program;
(3) Amount of the increase or decrease, if any, in the level of funding for
each service or program and the total;
(4) Intended effective date of the funding change;
(5) A provision stating that the change shall not be valid until approved by
the State Controller or such assistant as he may designate.
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Department or Agency No.:KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
B. Upon proper execution and approval, such letter shall become an amendment to this
contract and, except for the general terms and conditions and Special Provisions of the
contract,the letter shall supersede the contract in the event of a conflict between the two.
It is understood and agreed that the letter may be used only for increased or decreased
funding, and/or when the Statement of Work or the objective of the contract changes
substantially, as determined by the State. Under such circumstances, the State's
approval is not binding until the Change Letter is executed.
C. If the Contractor agrees to and accepts the change, the Contractor shall execute and
return the Change Letter to the State by the date indicated in the letter. In the event the
Contractor does not accept the change,or fails to timely return the executed letter,the
State may, upon notice to Contractor,terminate this contract effective at any time after
twenty(20)days following the return deadline specified in the letter. Such notice shall
specify the effective date of termination. In the event of termination,the parties shall not
be relieved of their obligations up to the effective date of termination.
D. Increases or decreases in the level of contractual funding made through the change letter
process during the term of this contract may be made under the following circumstances:
(1) If necessary to fully utilize Colorado State appropriations or non-appropriated
federal grant awards.
(2) Adjustments to reflect current year expenditures.
(3) Supplemental appropriations or non-appropriated federal funding changes
resulting in an increase or decrease in the amounts originally budgeted and
available for the purposes of this program.
(4) Closure of programs and/or termination of related contracts.
(5) Delay or difficulty in implementing new programs or services.
(6) Other special circumstances as deemed appropriate by the State.
E. A Change Letter reflecting increases or decreases in the level of contractual funding
shall be accompanied by a revised Budget Information Summary(BIS)form, attached
hereto as Attachment 1.
Other modifications to this Contract not within the scope of this paragraph J. must be executed
by formal amendment to the Contract, approved in accordance with state law.
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FY98 WtW Contract for Weld County
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K. OTHER ASSURANCES.
1. COMPLIANCE WITH FEDERAL LAW. The Contractor assures that it will fully
comply with the WtW,all regulations promulgated thereunder, and all other applicable
federal and state laws, rules and regulations.
2. COMPLIANCE WITH STATE LAW. The Contractor assures that in operating
programs funded under the WtW, it shall comply with all State directives, including, but
not limited to, the Colorado Works Program Act Grievance Procedure Rules and PGLs.
3. SAFEGUARD AGAINST FRAUD. The Contractor assures that it will administer its
WtW programs in full compliance with all safeguards against fraud and abuse as set
forth in the WtW and its implementing regulations.
4. ADHERENCE TO GRIEVANCE PROCEDURE. The Contractor shall abide by the
provisions of 20 CFR 645.00,which section concerns the administrative appeal process.
Further,the Contractor shall follow all applicable federal regulations governing the
resolution of all grievances and complaints, including those grievances and complaints
based on discrimination. Finally,the Contractor shall follow all pertinent Governor's
policy issuances concerning grievance procedures.
5. MAINTENANCE OF WtW FUNDS IN APPROPRIATE FINANCIAL
INSTITUTIONS. The Contractor, and its subcontractor(s), if any, shall maintain all
WtW funds in cash depositories which have Federal Deposit Insurance Corporation
(FDIC) insurance coverage. If the Contractor's account balance exceeds the FDIC
maximum coverage on deposits at any one financial institution,then all WtW funds in
excess of that insurance coverage shall be collaterally secured on a daily basis at other
FDIC financial institutions.
6. FIDELITY BOND. Prior to the initial disbursement of funds to the Contractor under
this Contract,the Contractor shall ensure that every officer, director, agent, or employee
authorized to act on behalf of the Contractor in receiving or depositing funds into
program accounts; or in issuing financial documents, checks, or other instruments of
payment for program costs shall obtain a fidelity bond to protect the State against the
loss of any money for any reason. Fidelity bonds for each such person shall be in an
amount equal to ten percent(10%)of the Contract Amount received from the State.
Upon request by the State,the Contractor shall show proof of such fidelity bond to the
State. If a fidelity bond for any person of the Contractor is canceled or, coverage is
substantially reduced,then the Contractor shall immediately notify the State and the
State shall not disburse any funds thereafter to the Contractor until the State receives and
acknowledges a written assurance from the Contractor that adequate insurance coverage
has been reacquired for any such person.
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7. MAINTENANCE OF INTEGRITY IN THE EXPENDITURE OF PUBLIC FUNDS.
The Contractor shall take every reasonable course of action to maintain the integrity of
the expenditure of public funds and to avoid any favoritism, conflict of interest, or other
questionable or improper conduct. The Contractor shall administer this Contract in an
impartial manner, free from personal, financial, political, or other questionable or
improper gain or motive. In administering this Contract, the Contractor, its executive
staff, and employees, shall avoid situations which give rise to a suggestion that any
decision of the Contractor was influenced by prejudice, bias, special interest, or personal
gain.
8. CERTIFICATIONS'. By signing this contract,the Contractor agrees to provide,
comply with, and, if applicable, execute the certifications set forth in the following
Exhibits C through E, incorporated herein by reference and attached hereto:
Exhibit C - Certification Regarding Debarment, Suspension. Ineligibility and
Voluntary Exclusion-Lower Tier Covered Transaction
Exhibit D - Certification of Compliance with the Reouirements of the Federal Drug-
Free Workplace Act of 1988
Exhibit E - Tobacco Free Certification.
L. ADDITIONAL PROVISIONS.
1. LEGAL AUTHORITY. The parties warrant that each possesses actual, legal authority to
enter into this Contract. The parties further warrant that each has taken all actions
required by its applicable law, procedures,rules, or by-laws to exercise that authority,
and to lawfully authorize its undersigned signatory to execute this Contract and bind that
party to its terms. The person or persons signing this Contract, or any attachments or
amendments hereto, also warrant(s)that such person(s)possesses actual, legal authority
to execute this Contract, and any attachments or amendments hereto, on behalf of that
party.
2. RELATIONSHIP OF PARTIES. THE CONTRACTOR SHALL PERFORM ITS
DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS
AN EMPLOYEE OF THE STATE. NEITHER THE CONTRACTOR NOR ANY
EMPLOYEE OR AGENT OF THE CONTRACTOR SHALL BE,OR SHALL BE
DEEMED TO BE,AN EMPLOYEE OR AGENT OF THE STATE. THE
CONTRACTOR SHALL PAY WHEN DUE ALL REOUIRED EMPLOYMENT
' If the Contractor is unable to certify to any of the statements in this section of the Contract,then
the Contractor shall attach an explanation to this Contract explaining why the Contractor cannot provide or
otherwise comply with a given certification.
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TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID
PURSUANT TO THIS CONTRACT. THE CONTRACTOR ACKNOWLEDGES
THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR
A THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE
DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. THE
CONTRACTOR SHALL HAVE NO AUTHORIZATION.EITHER EXPRESS OR
IMPLIED.TO BIND THE STATE TO ANY AGREEMENTS,LIABILITY.OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. THE
CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS'
COMPENSATION INSURANCE COVERAGE (AND SHOW PROOF OF SUCH
INSURANCE COVERAGE)AND UNEMPLOYMENT COMPENSATION
INSURANCE IN THE AMOUNTS REOUIRED BY LAW.AND SHALL BE
SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR,ITS
EMPLOYEES AND AGENTS.
3. CONFLICT OF INTEREST. The Contractor,and its subcontractors, if any, shall
maintain a written code of conduct governing the performance of persons engaged in the
award and administration of WtW contracts and subgrants. No employee, officer or
agent of the contractor, subcontractor,or subgrantee shall participate in the selection, or
in the award or administration of a contract or subcontract supported by Federal funds if
a conflict of interest, real or apparent,would be involved. Such a conflict would arise
when:
(a) The employee, officer or agent;
(b) Any member of the employee's immediate family;
(c) The employee's partner; or
(d) An organization which employs,or is about to employ, any of the above,
has a financial or other interest in the firm or entity selected for award. The contractor's,
subcontractor's, or subgrantee's officers, employees, or agents will neither solicit nor
accept gratuities, favors or anything of monetary value from contractors,potential
contractors, or parties to sub-agreements.
4. INSURANCE(MINIMUM REOUIREMENTS FOR ALL CONTRACTS). The
Contractor shall procure, at its own expense, and maintain in effect for the duration of
this Contract,the following insurance coverages:
A. If the Contractor is a"public entity"within the meaning of the Colorado
Governmental Immunity Act("CGIA"), section 24-10-101, seq.,C.R.S., as
amended,then the Contractor shall at all times during the term of this Contract
maintain such liability insurance, by either commercial policy or self-insurance,
as is necessary to meet its liabilities under the CGIA. Upon request by the State,
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the Contractor shall show proof of such insurance to the State.
5. CONFIDENTIALITY OF RECORDS.
A. In the event that the Contractor obtains access to any records, files, or
information of the State in connection with, or during the performance of, this
Contract,the Contractor shall keep all such records, files,or information
confidential and shall comply with all laws and regulations concerning the
confidentiality of such records, files, or information to the same extent as such
laws and regulations apply to the State.
B. If this Contract is subject to the Colorado Employment Security Act,Articles 70
to 82 of Title 8, C.R.S.,(CESA),then the Contractor is designated an agent of
the State, but only for the purposes of the confidentiality requirements of the
CESA. As such,the Contractor agrees to be bound by all confidentiality
requirements of the CESA.
C. The Contractor agrees to notify and advise all of its employees, agents,
consultants, licensees, or sub-contractors in writing of the above requirements
and of the possible penalties and fines that may be imposed for any violation
thereof.
D. Any breach of confidentiality by the Contractor, or third party agents of the
Contractor, shall constitute good cause for the State to cancel this Contract,
without liability to the State.
E. Any State waiver of an alleged breach of confidentiality by the Contractor, or
third party agents of the Contractor, does not constitute a waiver of any
subsequent breach by the Contractor, or third party agents of the Contractor.
6. OWNERSHIP OF MATERIALS,INFORMATION,DATA. COMPUTER SOFTWARE
DOCUMENTATION, STUDIES,AND EVALUATIONS. Unless otherwise provided
for in this Contract,the parties agree that all material, information, data, computer
software, studies,evaluations,reports, photographs, negatives, or any other documents,
drawings, or medium produced or prepared by the Contractor in the performance of this
Contract are the sole property of the State. All such items shall be delivered to the State
by the Contractor upon completion,termination, or cancellation of this Contract. The
Contractor shall not use, willingly allow another to use, or cause such items to be used
for any purpose other than for the performance of the Contractor's duties and obligations
under this Contract without the prior,express,written consent of the State.
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7. PATENT RIGHTS. If any invention, improvement, or discovery of the Contractor, or
any of its third party contractors, is conceived or first actually reduced to practice during
the term or course of this Contract, and if such is patentable, then the Contractor shall
immediately notify the State in writing of such invention, improvement, or discovery and
provide the State with a complete written report on that invention, improvement, or
discovery. The rights and responsibilities of the Contractor,third party contractors of
the Contractor, and the State with respect to such invention, improvement, or discovery
shall be determined in accordance with all applicable federal laws, regulations, policies
or waivers thereof. The Contractor shall include the requirements of this paragraph in its
third party contracts, if any, for the performance of work under this Contract.
8. RIGHTS 1N DATA AND COPYRIGHT.
A. Except for its own internal use,the Contractor shall not publish or reproduce any
data or other information, however contained, in whole or in part,which is
recorded in any form or medium whatsoever and which is delivered or specified
to be delivered under this Contract. Nor may the Contractor authorize or permit
others to do so, without the prior, express,written consent of the federal
government, through the State, until such time as the federal government may
have released such data or other information to the public.
B. As authorized by 29 CFR 97.34,the federal government,through the State,
reserves a royalty free,nonexclusive,and irrevocable license to reproduce,
publish, or otherwise use, and to authorize the State or others to reproduce,
publish, or otherwise use: 1. any work developed under this Contract,or a
resulting third party contract, irrespective of whether that work is already
copyrighted; and, 2. any rights of copyright to which the Contractor,
subrecipient, or third party contractor purchases ownership with federal
assistance.
C. The State shall have unlimited right to any data first produced or delivered under
this Contract. The Contractor shall comply with the copyright requirements of
29 CFR 97.34.
9. REMEDIES OTHER THAN TERMINATION FOR DEFAULT. In addition to any
other remedies provided for in this Contract, or by law,the State may exercise the
following remedial actions if the Contractor substantially fails to satisfy or perform its
duties or obligations under this Contract. "Substantial failure to satisfy or perform" is
defined to mean: unsatisfactory, insufficient, incorrect, or improper actions or inactions
by the Contractor in performing its duties and obligations under this Contract. The
additional remedial actions include, but are not limited to:
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A. Suspension of further performance by the Contractor pending completion of
necessary corrective action(s)by the Contractor as specified by the State.
B. Withholding of further payments to the Contractor until necessary services or
corrective actions are satisfactorily completed by the Contractor.
C. Removal from further work on the Contract those employees of the Contractor
whom the State believes, in good faith, are incompetent, unsatisfactory,
insubordinate, or otherwise unsuitable,or whose continued performance under
this Contract is deemed by the State in good faith,to be contrary to the public
interest or the interest(s)of the State.
D. Deny payment for those services or obligations of the Contractor which have not
yet been performed and which, due to circumstances caused by the Contractor,
cannot be performed, or if performed,would be of no value to the State. Denial
of payment must be reasonably related to the amount of services or performance
lost to the State because of the Contractor's actions.
E. Terminate this Contract immediately as set forth in the Termination for Default
paragraph of this Contract but without further liability to the State, including, but
not limited to, liability for termination costs.
10. TERMINATION DUE TO THE LOSS OF FEDERAL FUNDING. The parties hereto
expressly recognize that the Contractor is to be paid, reimbursed, or otherwise
compensated, in whole or in part, from available federal funds. Therefore,the
Contractor expressly understands and agrees that all of its rights, demands, or claims to
compensation under this Contract are subject to, and contingent upon, the continuing
availability of those federal funds for the purposes hereof. In the events that said funds,
or any part thereof,are, or become unavailable, as determined by the State,then the State
may immediately terminate or amend this Contract.
11. THIRD PARTY BENEFICIARIES. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Contract and all rights of action relating
to such enforcement, shall be strictly reserved to the State and the named Contractor.
Nothing contained in this agreement shall give or allow any claim or right of action
whatsoever by any other third person. It is the express intention of the State and the
Contractor that any such person or entity, other than the State or the Contractor,
receiving services or benefits under this agreement shall be deemed an incidental
beneficiary only.
12. SEVERABILITY. To the extent that this Contract may be executed and performance of
the obligations of the parties may be accomplished within the intent of this Contract, the
terms of this Contract are severable. If any term or provision of this Contract is declared
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invalid by a court of competent jurisdiction,or becomes inoperative for any other reason,
then such invalidity or failure shall not affect the validity of any other term or provision
of this Contract.
13. WAIVER. The waiver of a breach of a term or provision of this Contract shall not be
construed as a waiver of a breach of any other term or provision of this Contract or, as a
waiver of a breach of the same term or provision upon subsequent breach.
14. ASSIGNMENT. This Contract is in the nature of personal services. Therefore,the
rights,duties, and obligations of the Contractor cannot be assigned, delegated, or
otherwise transferred,except with the prior,express, written consent of the State.
15. CONTRACT BINDING ON SUCCESSORS. Except as otherwise provided for herein,
this Contract shall inure to the benefit of, and be binding upon, the parties hereto and
their respective successors and assigns.
16. REPRESENTATIVES. For the purposes of this Contract,the persons identified below
are hereby designated as representatives of the respective parties to this Contract. Either
party may, from time to time, designate in writing new or substitute representatives.
CONTRACTOR:
Constance L. Harbert
Chair,Pro Tem
The Board of County Commissioners of Weld County
915 10th Street
P.O. Box 758
Greeley,CO 80632
(719)356-4000
STATE:
Melvin Madden
Associate Director,Finance
Department of Labor and Employment
1515 Arapahoe Street,Tower 2, Suite 400
Denver, CO 80202-2117
(303)620-4400
17. NOTICE OF PENDING LITIGATION. Unless otherwise provided for in this Contract,
the Contractor shall notify the State, within five(5)working days after being served with
a summons, complaint, or other pleading in a case which involves services provided
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under this Contract and which has been filed in any federal or state court or
administrative agency. The Contractor shall immediately deliver copies of any such
documents to the State.
18. NOTICE PROCEDURE. All notices required or permitted under this Contract shall be
in writing and shall be deemed given when personally served or three(3)days after
deposit in the United States Mail, certified mail,return receipt requested, and addressed
to the following parties or to such other addressee(s)as may be designated by a notice
complying with the foregoing requirements.
CONTRACTOR: •
Constance L. Harbert
Chair,Pro Tem
The Board of County Commissioners of Weld County
915 10th Street
P.O. Box 758
Greeley,CO 80632
(719)356-4000
STATE:
Melvin Madden
Associate Director,Finance
Department of Labor and Employment
1515 Arapahoe Street,Tower 2,Suite 400
Denver, CO 80202-2117
(303)620-4400
19. MODIFICATIONS AND AMENDMENTS. This Contract is subject to such
modifications as may be required by changes in applicable federal or state law, or federal
or state implementing rules, regulations, or procedures of that federal or state law. Any
such required modification shall be automatically incorporated into, and be made a part
of,this Contract as of the effective date of such change as if that change was fully set
forth herein. Except as provided above, no modification of this Contract shall be
effective unless such modification is agreed to in writing by both parties in an
amendment to this Contract or in a Contract Change Letter,the form for which is
attached hereto as Exhibit B,that has been previously executed and approved in
accordance with applicable law.
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20. ADHERENCE TO APPLICABLE LAWS. At all times during the term,performance, or
execution of this Contract,the Contractor shall comply with all applicable federal and
state laws, regulations, rules or procedures, as these provisions currently exist, or may
hereafter be amended, all of which are incorporated herein by reference and made a part
of the terms and conditions of this Contract.
21. HEALTH AND SAFETY COMPLIANCE. The Contractor and the State will adhere to
all applicable health, safety and environmental laws, rules and regulations, including, but
not limited to the rules and regulations of the Occupational Safety and Health
Administration ("OSHA")and the Environmental Protection Agency("EPA"),
(collectively, "Safety Regulations"). Unless otherwise specified in this Contract,the
Contractor will not work in any area where a Hazardous Substance is present.
"Hazardous Substance" means a substance regulated by any Safety Regulation and
includes, but is not limited to,asbestos. The Contractor may work in an area containing
non-friable asbestos if the Contractor determines in its sole judgment that the work will
not disturb or cause the asbestos to become friable.
The Contractor may suspend work from the time it reasonably identifies areas where
Hazardous Substances may be present until the work area is in compliance with then-
constituted Safety Regulations. Any such suspension is not a default under this Contract,
and any delays from the suspension may result in a similar delay in work completion,
without penalty to the Contractor. If the parties cannot agree whether the Contractor's
work can be performed through completion without a violation of Safety Regulations, or
cannot agree to payment of added costs, if any, either party may terminate this Contract
without penalty. Such termination shall not affect the State's obligation to pay for
equipment, software and services provided by the Contractor prior to the effective date
of termination.
22. DISCRIMINATION AND AFFIRMATIVE ACTION. If, during any 12-month period
(including the 12 months preceding the award of this contract),the Contractor has been
or is awarded Contracting Agency contracts and/or subcontracts that have an aggregate
value in excess of$10,000, the Contractor shall comply with subparagraphs A(1)
through (5) below. Upon request,the Contractor shall provide information necessary to
determine the applicability of this clause.
A. During performing this contract,the Contractor agrees as follows:
(1) The Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex,national origin, age, disability,
or political affiliation or belief.
(2) The Contractor shall take affirmative action, in accordance with law,to
ensure that applicants are employed, and that employees are treated during
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employment,without regard to their race, color, religion, sex, national origin,
age, disability, or political affiliation or belief. This shall include,but not be
limited to, (I)employment, (ii)upgrading, (iii)demotion, (iv)transfer, (v)
recruitment or recruitment advertising,(vi) layoff or termination, (vii)rates of
pay or other form and(viii)selection for training, including apprenticeship.
(3) The Contractor shall post in conspicuous places available to employees and
applicants for employment the notices to be provided by the Contracting Officer
that explain this clause.
(4) The Contractor shall, in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, national origin, age, disability, or political affiliation or belief.
(5) The Contractor shall send,to each labor union or representative of workers
with which it has a collective bargaining agreement or other contract or
understanding,the notice to be provided by the Contracting Officer advising the
labor union or workers' representative of the Contractor's commitments under
this clause, and post copies of the notice in conspicuous places available to
employees and applicants for employment.
23. SURVIVAL OF CERTAIN CONTRACT PROVISIONS. Notwithstanding anything
herein to the contrary, the parties understand and agree that all terms and conditions of
this Contract, and the exhibits and attachments hereto, which may require continued
performance or compliance beyond the termination date of this Contract shall survive
such termination date and shall be enforceable as provided herein in the event of a
failure to perform or comply by a party to this Contract.
24. CAPTIONS.CONSTRUCTION.AND EFFECT. The captions and headings used in this
Contract are for identification only, and shall be disregarded in any construction of the
terms,provisions, and conditions of this Contract.
25. ENTIRE UNDERSTANDING. This Contract is the complete integration of all
understandings between the parties. No prior or contemporaneous addition, deletion, or
other amendment hereto shall have any force or effect whatsoever, unless embodied
herein in writing. No subsequent novation, renewal, addition, deletion, or other
amendment hereto shall have any force or effect unless embodied in a written contract
executed and approved pursuant to the Fiscal Rules of the State of Colorado.
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M. SPECIAL PROVISIONS.'
CONTROLLER'S APPROVAL.
1. This contract shall not be deemed valid until it shall have been approved by the
Controller of the State of Colorado or such assistant as he may designate.
FUND AVAILABILITY.
2. Financial obligations of the State payable after the current fiscal year are contingent
upon funds for that purpose being appropriated,budgeted,and otherwise made available.
BOND REQUIREMENT.
3. If this contract involves the payment of more than fifty thousand dollars for the
construction, erection,repair,maintenance, or improvement of any building, road, bridge,
viaduct,tunnel, excavation or other public work for this State,the contractor shall, before
entering upon the performance of any such work included in this contract,duly execute and
deliver to the State official who will sign the contract, a good and sufficient bond or other
acceptable surety to be approved by said official in a penal sum not less than one-half of the total
amount payable by the terms of this contract. Such bond shall be duly executed by a qualified
corporate surety conditioned upon the faithful performance of the contract and in addition, shall
provide that if the contractor or his subcontractors fail to duly pay for any labor,materials,team
hire, sustenance,provisions, provendor or other supplies used or consumed by such contractor or
his subcontractor in performance of the work contracted to be done or fails to pay any person
who supplies rental machinery, tools,or equipment in the prosecution of the work the surety will
pay the same in an amount not exceeding the sum specified in the bond,together with interest at
the rate of eight percent per annum. Unless such bond is executed,delivered and filed, no claim
in favor of the contractor arising under such contract shall be audited, allowed or paid. A
certified or cashier's check or a bank money order payable to the Treasurer of the State of
Colorado may be accepted in lieu of a bond. This provision is in compliance with CRS §
38-26-106.
INDEMNIFICATION.
4. To the extent authorized by law,the contractor shall indemnify, save, and hold harmless
the State, its employees and agents, against any and all claims, damages, liability and court
awards including costs, expenses, and attorney fees incurred as a result of any act or omission by
the contractor,or its employees, agents, subcontractors, or assignees pursuant to the terms of this
contract.
2 These special provisions are reproduced from Appendix A of Rule 3-1 of the Fiscal Rules of the
State of Colorado,effective September 1, 1996. These special provisions are mandatory provisions of all payable
State Contracts.
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DISCRIMINATION AND AFFIRMATIVE ACTION.
5. The contractor agrees to comply with the letter and spirit of the Colorado
Antidiscrimination Act of 1957, as amended,and other applicable law respecting discrimination
and unfair employment practices(CRS §24-34-402), and as required by Executive Order, Equal
Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following
provisions shall be contained in all State contracts and subcontracts.
During the performance of this contract,the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment
because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or
physical handicap, or age. The contractor will take affirmative action to insure that applicants
are employed, and that employees are treated during employment,without regard to the above
mentioned characteristics. Such action shall include, but not be limited to the following:
employment upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or
terminations; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting forth
provisions of this non-discrimination clause.
(b) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race,creed, color,national origin, sex,marital status, religion,
ancestry, mental or physical handicap, or age.
(c) The contractor will send to each labor union or representative of workers with which he
has a collective bargaining agreement or other contract or understanding,notice to be provided
by the contracting officer,advising the labor union or workers' representative of the contractor's
commitment under the Executive Order,Equal Opportunity and Affirmative Action, dated April
16, 1975, and of the rules, regulations,and relevant Orders of the Governor.
(d) The contractor and labor unions will furnish all information and reports required by
Executive Order,Equal Opportunity and Affirmative Action,dated April 16, 1975, and by the
rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to his
books, records, and accounts by the contracting agency and the office of the Governor or his
designee for purposes of investigation to ascertain compliance with such rules, regulations and
orders.
(e) A labor organization will not exclude any individual otherwise qualified from full
membership rights in such labor organization, or expel any such individual from membership in
such labor organization or discriminate against any of its members in the full enjoyment of work
opportunity because of race, creed, color, sex,national origin, or ancestry.
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(f) A labor organization, or the employees or members thereof will not aid, abet, incite,
compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or
prevent any person from complying with the provisions of this contract or any order issued
thereunder; or attempt, either directly or indirectly,to commit any act defined in this contract to
be discriminatory.
(g) In the event of the contractor's non-compliance with the non-discrimination clauses of
this contract or with any of such rules,regulations, or orders,this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further State contracts in accordance with procedures, authorized in Executive Order, Equal
Opportunity and Affirmative Action, dated April 16, 1975, and the rules, regulations, or orders
promulgated in accordance therewith, and such other sanctions as may be imposed and remedies
as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action,
dated April 16, 1975,or by rules, regulations, or orders promulgated in accordance therewith, or
as otherwise provided by law.
(h) The contractor will include the provisions of paragraphs(a)through(h) in every
subcontract and subcontractor purchase order unless exempted by rules, regulations, or orders
issued pursuant to Executive Order,Equal Opportunity and Affirmative Action,dated April 16,
1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor
will take such action with respect to any sub-contracting or purchase order as the contracting
agency may direct, as a means of enforcing such provisions, including sanctions for
non-compliance; provided, however,that in the event the contractor becomes involved in,or is
threatened with, litigation, with the subcontractor or vendor as a result of such direction by the
contracting agency, the contractor may request the State of Colorado to enter into such litigation
to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE.
6(a). Provisions of CRS §8-17-101 and 102 for Colorado labor are applicable to this contract
if public works within the State are undertaken hereunder and are financed in whole or in part by
State funds.
(b) When a construction contract for a public project is to be awarded to a bidder, a resident
bidder shall be allowed a preference against a non-resident bidder from a state or foreign country
equal to the preference given or required by the state or foreign country in which the
non-resident bidder is a resident. If it is determined by the officer responsible for awarding the
bid that compliance with this subsection 6 may cause denial of federal funds which would
otherwise be available or would otherwise be inconsistent with requirements of Federal law,this
subsection shall be suspended, but only to the extent necessary to prevent denial of the moneys
or to eliminate the inconsistency with federal requirements. (CRS §§8-19-101 and 102)
Page 26 of 28
Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
GENERAL.
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall
be applied in the interpretation, execution, and enforcement of this contract. Any provision of
this contract whether or not incorporated herein by reference which provides for arbitration by
any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated
herein by reference which purports to negate this or any other special provision in whole or in
part shall be valid or enforceable or available in any action at law whether by way of complaint,
defense, or otherwise. Any provision rendered null and void by the operation of this provision
will not invalidate the remainder of this contract to the extent that the contract is capable of
execution.
8. At all times during the performance of this contract,the contractor shall strictly adhere to
all applicable federal and state laws,rules and regulations that have been or may hereafter be
established.
9. The signatories aver that they are familiar with CRS §18-8-301, et seq., (Bribery and
Corrupt Influences), and CRS §18-8-401, et seq., (Abuse of Public Office), and that no violation
of such provisions is present.
10. The signatories aver that to their knowledge, no state employee has any personal or
beneficial interest whatsoever in the service or property described herein.
11. Pursuant to CRS §24-30-202.4 (as amended),the state controller may withhold debts
owed to state agencies under the vendor offset intercept system for: (a)unpaid child support debt
or child support arrearages; (b)unpaid balance of tax, accrued interest, or other charges specified
in Article 21, Title 39, CRS; (c)unpaid loans due to the student loan division of the department
of higher education; (d)owed amounts required to be paid to the unemployment compensation
fund; and(e)other unpaid debts owing to the state or any agency thereof,the amount of which is
found to be owing as a result of final agency determination or reduced to judgment as certified
by the controller.
Page 27 of 28
Department or Agency No.: KAA Contract Routing No.: 99-0145
FY98 WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
IN WITNESS WHEREOF,the parties hereto have executed this Contract on the day first above
written.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS OF STATE OF COLO DO
WELD COUNTY Roy Romer,Govern r
By: (41/25..-40-org1 / d,..4
Constance L. Harbert J Numair
Chair, 12/14/98) xecutive Director
FEIN: 84-6000813* Department of Labor and Employment
Attes ion (S 15I
tai rr. � , ,
By:
Deputy Clerk rnalthe- Beard
<i �
APPROVALS:
DEPARTMENT OF LAW DEPARTMENT OF PERSONNEL
COLORADO ATTORNEY GEN L OFFICE OF THE STATE CONTROLLER
Gale A. Norton,Attor Gen GlitfordpVikaialk State Controller
Arthur L. Barnhart,
aal6ru„ � 'on
( Attorl3enora
By: By: < 771%) \ A'
C. Richar ennington Melvin Madden
Assista Attorney General State Controller Designee
State Senfices Pr.-tion
Page 28 of 28
Attachment 1
BUDGET INFORMATION SUMMARY (BIS)
Welfare To Work(85%, and 15%) Funds
121 Original O Modification#_
Subgrantee: Employment Servces of Weld County Title of Funds: wtw 85%
Project: Welfare to Work Year of Funds: FY 98
Reference Code: Vax ER#:
Current Period of Performance: From October 1, 1998 To July 30, 2001
Revised Period of Performance: From To
Current Changes Revised
Cost Category
Budget In (+)/Out (-) Budget
Administration
(not to exceed 13.25% $60,217.88 13.25%
of total WtW funds)
Program $394,256.72 86.75%
TOTAL $454,474.60 100.0%
Page 1 of 1
EXHIBIT A
Weld County Welfare to Work
Local Plan
I. Welfare-to-Work Program Description
A. Program Design
1. Describe your local targeting strategies to reach the hard to employ TANF recipients eligible
under WtW and assure that appropriate activities and services are provided to help these
participants achieve self-sufficiency. Include the following:
a. How you will coordinate the local TANF agency/agencies in the SDA to refer clients and
provide, as expeditiously as possible, all assessment data and the Individual
Responsibility Contract (IRC) for each person.
In Weld County, the Board of County Commissioners has developed a local Colorado Works
in Weld County Plan to implement the TANF Program. This local plan identifies the roles
and responsibilities of the Weld County Department of Social Services and Employment
Services of Weld County. Employment Services has the primary responsibility of
implementing the work components of the plan while Social Services has retained the
functions of completing an initial assessment of the participant and developing an initial IRC.
This initial IRC directs the participants to Employment Services for employment assessments
and further development of the IRC to outline required work activities. The process currently
used for the referral and initial assessment of TANF participants will remain the same for the
WtW Program.
Employment Services will complete employment related assessments for participants. These
assessments will identify the participant's past work history, educational background,
employment interests, current job skill levels, and employment goals. Assessment will also
look at the applicant's need for supportive services and identify any barriers to employment.
These employment assessments will be the basis for assigning the appropriate work activity
under the Individual Responsibility Contract and will identify any supportive services the
recipient may need to obtain or retain subsidized or unsubsidized employment. Assessments
may also include additional testing for basic academic skills, vocational or employment skills,
and career exploration.
Employment Services will enter the appropriate data into the CACTIS system and provide
copies of the revised IRC to Social Services.
b. How you will contact WtW clients referred by the local TANF agency/agencies and
provide them with information concerning the WtW program and the location of the
closest WtW office.
Social Services will refer participants to Employment Services for employability assessments
and the continued development of the IRC. The initial IRC developed by Social Services will
identify the location, appointment time, and any other necessary information concerning the
WtW Program.
c. How you will coordinate with your county social service partner(s) to develop a local
marketing strategy with goals designed to directly recruit eligible participants and to
inform the entire local workforce development network of the NVtNV program.
Employment Services and Social Services currently utilize a team approach in the delivery of
the Colorado Works in Weld County program and will continue to effectively coordinate the
implementation of the WtW program. As a partner, Social Services will be crucial in
coordinating efforts with the child support unit to target non-custodial parents. Social
Services is also responsible for identification of eligible target groups and the initial
determination of whether the TANF recipient, non-custodial parent, or both should be
recruited into the WtW Program. Employment Services and Social Services staff will develop
marketing strategies to recruit non-custodial parents and Employment Services staff will
review the current caseload to identify potential WtW program participants. Handouts will be
developed to explain the job retention/post employment services available to WtW Program
participants. Brochures will be provided to employers to encourage their participation in On-
the-Job Training, Work Supplementation, or other work activities.. These brochures will also
be provided to participants for use as a marketing tool for employment. Additionally, a
brochure outlining training options to support additional training needs will be provided to
both participants and employers.
d. How you will obtain input from the local workforce development network, labor
organizations, employers,job seekers, public sector agencies, local elected officials, and
education/training providers (including School to Career, if appropriate) to help design,
implement and evaluate programs and services.
Employment Services, Social Services, and the Weld County Workforce Development Board
have been actively involved in the development and refinement of the program delivery for the
Colorado Works in Weld County Program. The Workforce Development Board is currently
conducting focus groups which emphasize the most hard to employ TANF recipients to help
design, implement and evaluate programs and services. The focus groups expand input into
the system by including other community agencies and education/training providers, such as
mental health providers, the Community Center for Independent Living, Community
Developmental Services, Inc., Social Security Administration representatives, medical
doctors, Island Grove Treatment Center, Teen Network, etc. Other community
members/groups will be invited to participate as specific situations are identified and input
from these groups is needed.
The focus groups will utilize brain storming sessions primarily for those hard to employ cases
who have significant barriers to employment and meet the 70% requirements.
e. How you will coordinate with child support agencies to identify and refer non-custodial
parents.
The coordination with child support agencies to identify and refer non-custodial parents will
rest primarily with the Department of Social Services. Employment Services will develop
marketing tools which will encourage non-custodial parents to participate in the WtW
Program.
2. Define and describe local strategies regarding:
a. Employment Activities. Please include the following:
(1) Describe the allowable activities authorized tinder the WtGV grant you will provide.
(Attachment B)
All employment activities will emphasize a"work first" approach and will be available
after the individual begins unsubsidized or subsidized employment. Work is considered
any subsidized or unsubsidized employment activity. The majority of these activities
were designed, and strategies developed, under the Colorado Works in Weld County
Program.
The following activities will occur through the WtW Program.
Job Readiness Activities
These activities are primarily provided through an IRC Skill Development Seminar (job
readiness and job search) for TANF participants. This activity screens and assesses an
applicant's or recipient's job readiness. An intensive job search activity is also provided
during this seminar. The seminar can last up to four weeks. Upon completion of the
seminar, the participant's results are evaluated and used to revise the IRC and identify
the appropriate work activity. If a participant is successful in obtaining employment
through this activity, they will be eligible for assistance under the WtW for post
employment and retention services.
Participants who are unsuccessful in retaining employment may return to the IRC Skill
Development Seminar prior to placement in another work activity.
This activity will be conducted primarily under the Colorado Works in Weld County
(TANF) Program.
Employment Activities may include:
Community Service Programs
These include a Public Sector and a Private Sector Work Activity. The hours of
participation determined for these activities will conform to the Fair Labor Standards
Act. The total dollar amount of the cash assistance received by the participant will be
divided by the comparable wage amount for the participants' work activity position.
Cash assistance will be comprised of the Colorado Works in Weld County assistance
and food stamp assistance.
The Public Sector and Private Sector Work Activities are designed to help the near job
ready to enter the world of work, develop occupational skills and good work habits, and
help the participant in obtaining permanent unsubsidized employment. Work sites will
be in either the public or private sector. Employment Services will enter into agreements
with the work site sponsor and the participant. These agreements will outline the work
activity, expectations of the work site sponsor and the participant. and the length of the
agreement.
Optional training is available under the Public and Private Sector Work Activity
Agreements. The work site sponsor will provide job specific training necessary for the
participant to retain or obtain employment. A training plan will be developed for the
participant and will include the training criteria, methods by which the training outcomes
will be measured, the duration of the training, and other associated costs. This training
may be provided directly by the work site or through contracts with training providers.
To ensure that the job specific training meets the local demand of employers, the training
plans and training providers will be reviewed and approved by the Workforce
Development Board.
Work Supplementation Program
Job creation through public or private sector employment wage subsidies will primarily
be through the Work Supplementation Program.
Work Supplementation is a private sector employment program specifically designed for
recipients of the Colorado Works in Weld County Program and includes both
employment and instructional training. The employer must provide a minimum of three
months of unsubsidized, continuous full time employment and provide the participant
with wages and benefits that are comparable to other employees doing comparable work,
and provide liability and worker's compensation.
The employer will provide the following:
• a forty-hour work week for the participants that provides for a combination of work
and education.
• training to the participant in job specific skills and mentoring of participants in
work ethics and employment retention skills for either continued employment with
the employer or for employment with another employer.
• reinforce employer basic skills competencies with the participant through use of
Employment Services prescribed performance evaluation and/or counseling forms.
• determine if the training will be provided directly by the employer or through
contracts with training providers.
Employment Services will reimburse the employer a monthly work supplementation fee
totaling 50% of the participants's gross salary for the month.
The employer may also be reimbursed a training allowance bonus on behalf of the
participant for additional training costs.
On the Job Training
On-the-job training is designed to teach and/or improve skills of the participant on the
job. Employers must adhere to the"hire first" philosophy, and provide training to the
participant during the contract period. If an individual needs additional classroom
training, beyond the employer training, the cost of tuition and books will be included as
reimbursable costs to the employer from the WtW Program or other local resources.
The duration that the employer will be reimbursed for the training costs are calculated by
determining the amount of time recommended by the Dictionary of Occupational Titles
(DOT) for a specific job title and reducing this time by any previous related education
or work experience the participant may possess. Employers will be reimbursed 50% of
the participant's gross salary on a monthly basis.
Post Employment Services
Post-employment services will be provided after an individual is placed in one of the
employment activities discussed previously, or in any other subsidized or unsubsidized
job.
Post-employment services will include the following:
• Basic educational skills training and occupational skills training
▪ Upgrade from part time to full time employment
• English as a Second Language training
D. Job Mentoring and Coaching
• A Job Solutions Seminar designed for individuals in unsubsidized employment to
have the opportunity to discuss any issues related to their working environment and
identify options available to solve problems other than quitting. A Job Retention
Package will be provided to participants as an incentive to retain employment and
help cover initial costs of entering unsubsidized employment. This package may
include vouchers to assist with transportation, work clothes, tools, and personal
items such as haircuts, etc.
Job Retention and Supportive Services
Job retention and supportive services may be provided through WtW funds if these
services are not otherwise available to the participant through the TANF program. These
services may include, but are not limited to, transportation assistance; substance abuse
treatment, except for medical treatment; child care assistance; emergency or short term
housing assistance; or other supportive services needs as identified. A focus will be
made on developing the job retention component to include workshops that address
employment retention skill development, employment mediation or job coaching.
Other Activities
Intake, assessment, eligibility determination, development of an individual service
strategy, and case management will be incorporated in the design of the allowable
activities listed in this section.
(2) Describe how you will use the existing delivery system framework in planning and
documenting local strategies
The delivery system for the WtW Program will be the same as the delivery system for
the Colorado Works in Weld County Program. All services available under the Weld
County One-Stop System will be available to WtW participants. Information available
through the One-Stop Center will be made available to terminees from the WtW
Program to promote their continued education, upgrading of their job, and to promote
life long learning opportunities.
The Weld County Workforce Development Board continues to make the successful
implementation of welfare reform a priority and will implement additional planning
processes to improve the welfare reform initiative.
(3) Describe how employment activities will emphasize a "work first" approach by focusing
attention to services available after the individual begins work rather than delaying
their entry into the workforce by promoting services that occur prior to employment.
Individuals enrolled in the WtW program will be enrolled in a work activity that meets
the criteria for work participation under the Colorado Works Plan. This includes both
subsidized work activities and unsubsidized employment (full and part-time). Non-work
related activities will be provided prior to participation in the WtW program.
Participants will remain in the Colorado Works in Weld County Program until work
activities are appropriate and the participant is determined to benefit from the WtW
Program.
(4) Describe how your design and definition of employment activities will focus on
enhancing the individuals'abilities to work and learn the skills necessary to stay in the
workforce, to advance in a career, and to embrace lifelong learning a means to self-
sufficiency.
The employment/work activities described previously are designed to increase the
opportunity for participants to improve their basic work skills, develop a work history
and learn job specific skills. When placed in either subsidized or unsubsidized
employment, opportunity will be made available through vouchers for the participants to
receive additional basic academic skill development or job specific training.
Information will continually be made available to current and terminated participants
informing them of the resources available through the One-Stop Center for either career
advancement information or other life long learning opportunities for themselves or their
family members to increase self sufficiency.
(5) Describe how local employers will be involved in planning employment activities.
The Weld County Work Force Development Board (WCWDB) has been actively
involved in the planning and development of the Colorado Works Program in Weld
County. Much of the current design is strongly influenced by employers. This is
especially noted in the development of the training allowed after a TANF participant is
actively participating in the work activity. The WCWDB also decided that the employer
should determine the type of training as well as the provider of the training.
The WCWDB initiated focus groups in July to concentrate on the hard to employ TANF
recipients. Focus groups include other employers as well as community groups.
A number of work activities including work supplementation, on-the-job training and
public or private sector work activities, encourage employers to take advantage of
vouchers to pay for job specific skill training for the participant. Employment Services
will aggressively market this resource opportunity to employers to encourage the hiring
of WtW participants. Employers will be the primary contact to develop a training plan
for job specific skill development.
(6) Discuss how you will ensure that client enrollment in WtW programs will not adversely
impact the county's work participation rates.
The Colorado Works in Weld County Program requirements for work and employment
activities will be the same through the WtW program. The WtW Program will support
the county's work participation rates.
b. Methods of service delivery. Include the following:
(1) Will your PIC/SDA directly operate permissible programs (i.e. community service and
work experience programs, on-the-job training,job creation through public or private
employment wage subsidies)? If so, will it be necessary to incorporate job readiness,
placement or post-employment and job retention services a part of your overall
program?
Employment Services of Weld County will directly operate permissible programs under
the WtW Program. The post-employment and job retention services components will be
enhanced and redefined under the WtW program. As appropriate, other service
providers are utilized to provide individualized services. These services will be offered
through purchase of service agreements.
(2) If your SDA/PIC will not directly operate a comprehensive WtW program, or
incorporate job readiness, placement or post-employment and job retention services into
their WtW program, please describe how you will utilize competitively-bid contracts or
vouchers to provide these services, as well as any other allowable services that you feel
are necessary to the success of the program and which are not otherwise available.
As stated under b. (1), Employment Services will operate a comprehensive WtW
program.
c. If applicable, please describe how you will tailor and expand current SDA/PIC
programs and approved contractor/vendors and solicit new vendor/contracts for those
activities and services currently not available in the local communities.
The focus groups' process for reviewing the "hard to employ" case load includes identifying
needs and programs which will assist the target groups in addressing their barriers and
individual needs to be able to participate in work activities and develop strategies to retain
employment. Potential vendors to help deliver these services or programs have been
identified and added to the current vendor list. Identification and addition of potential vendors
will be an ongoing process.
3. Describe the local policy and procedures that will govern implementation of allowable WtW
activities. Include how WtW funds will be used to provide necessary support services (child
care, substance abuse treatment, transportation, etc.) When these services are not otherwise
available to the individual participants receiving WtW services. Please address the
following:
a. Optional local provisions which you may take into consideration as part of your plan:
(1) Job readiness activities will include training for individuals starting their own business.
This will be limited to 6 weeks duration, only 4 of which can be consecutive. This
training will include topics such as business plan development, the techniques of
researching funding sources and applying for a small business loan, customer service
training, and the basic skills needed to set up and operate a small business. This
component will be targeted to participants which due to family or personal
consideration, limited their participation in the workforce outside of the home. To the
extend possible, preliminary training will occur under the TANF guidelines and WtW
will be used after the participant becomes self employed and post employment services
or job retention services under WtW are more appropriate.
(2) Post-employment services will include a supported employment component that will be
similar to an corp model focusing on community services and skill development or
through a structured employment component with a community agencies who works with
physically or mentally challenged individuals.. This approach will include basic work
skill development and work habits. A job coaching/job mentoring approach will work
on problem and prepare the participants to enter into unsubsidized employment or one
of the other employment components.
(3) Job retention and support services will only be provided through WtW finds when they
are not otherwise available to the individual (i.e, child care funds maybe available from
the Child care and Development Block Grant, the local TANF agency or sources).
Examples of other services could include, clothing banks, vouchers for appropriate work
clothes, hair cuts or make avers, support groups, crisis intervention, etc.
b. Mandatory local provisions which are included as part of the WtW plan
(1) Post-employment services are only allowed for individuals placed in one of the
employment activities; or working in a subsidized or unsubsidized job including self-
employment; or participating in a registered apprenticeship program.
(2) Contracts or vouchers for job placement must include the provision that at least one-
half of the pay occur after the individual is placed in the workforce for six months.
(3) Job retention and support services are authorized for all individuals engaged in a job
readiness activity, an employment activity, or in any subsidized or unsubsidized job
including participation in a registered apprenticeship program.
(4) Substance abuse treatment will be coordinated with local Managed Services
Organization (MSOs) block grant administrations and their provider network system,
and will be utilized for their expertise in developing a strategy to provide WtW
participants with substance abuse treatment services.
(5) WtW funds for substance abuse treatment will only be used to the extent that such
services are not medical and are not otherwise available.
(6) Intake, assessment, eligibility determination the development of the IRC, and case
management will be incorporated in the program design of the allowable activities.
4. List the performance goals and outcomes you intend to achieve in serving the eligible
participants in the WtW program including: (a) placement in unsubsidized jobs; (b)
duration of such placement; and (c)increase in earnings. The performance goals and
outcomes would be expressed in measurable, quantifiable terms to the greatest extend
possible.
The following page indicates the performance goals and outcomes intended for participants in the
Weld County WtW Program.
a. All Program Participants
Placements in any kind of employment
Employment Services anticipates that at the end of the first year of the Program 35% of
the clients served will be placed in unsubsidized employment. At the end of the second
year of the program Employment Services anticipates this to increase to 50%.
Employment Services anticipates that at the end of the first year of the Program 45% of
the clients served will be placed in subsidized employment. At the end of the second
year of the program Employment Services anticipates this to decrease to 30%.
Continued employment at 6 months
Employment Services anticipates that at the six month mark of the Program 25% of the
clients served will have been placed in and will maintain unsubsidized employment.
Employment Services anticipates that at the six month mark of the Program 30% of the
clients served will have been placed in and will maintain subsidized employment.
Continued unsubsidized employment at 6 months
Employment Services anticipates that at the six month mark of the Program 25% of the
clients served will have been placed in and will maintain unsubsidized employment.
Continued unsubsidized employment at 12 months
Employment Services anticipates that at the end of twelve months of the Program 35%
of the clients served will have been placed in and will maintain unsubsidized
employment.
Increase in earnings (Subsidized and Unsubsidized)
It is anticipated that individuals will see a 15% increase in earnings at the 6 month mark.
This estimate includes both subsidized and unsubsidized placements and it is not
anticipated that individuals in subsidized placements will have an increase in earnings.
After 12 months it is anticipated that individuals will see a 25% increase in wages from
when they first entered into their job placement.
Successful completion of education training activities
Weld County anticipates that 80% of participants in the WtW Program will complete
some form of education or training activity. This includes both basic skills,job specific,
post retention, and occupational skills training activities.
b. Non-Custodial Program Participants
Paternity establishment
Accomplishments for paternity establishment on non-custodial parents will be identified
by the state and tracked through the state Human Services system.
Child Support Payments
Accomplishments for increases in child support payments from non-custodial parents
will be identified by the state and tracked through the state Human Services system.
Participation in Parental Education
It is anticipated that 40% of the non-custodial parents participating in the WtW Program
will participate in parental education activities provided by the program.
5. Provide a description of how the program will be implemented in your SDA/region,
including the roles and responsibilities of the PIC/RWDB and the local TANF
agency/agencies; and the programs implementation target dates. Include the interagency
referral and coordination procedures developed by the PIC/RWDB and local TANF
agency/agencies, and how these procedures will ensure that:
a. TANF assessment results, and IRC's will be provided by the local TANF agency on all
clients referred to the WtW operating entity for services.
An initial eligibility and employability assessment will be completed by the Department of
Social Services. An IRC will be initiated and the Social Service staff will explain verbally
and in writing the Colorado Works in Weld County Program provisions. participant
responsibilities and participant rights. They may also provide information regarding the WtW
program. An appointment is scheduled with Employment Services and the initial IRC is
provided to Employment Services.
Employment Services will complete an employment assessment and revise the IRC to outline
required work or employment activities. Employment Services will determine if enrollment
into the WtW Program is appropriate.
b. To the fullest extent possible both agencies will participate in joint case management
Employment Services and Social Services will participate in joint case management.
c. Additional information building upon the initial assessment and IRC will be added as
appropriate
Once the Department of Social Services completes the initial assessment and IRC,
Employment Services will continue the assessment and IRC process. Copies of the updated
IRC are provided to the Department of Social Services.
d. Client confidentiality will be safeguarded
Client confidentiality will be safeguarded. Access to either Social Services data or
Employment Services data is limited on a need to know basis.
e. The cost of and responsibilities for providing automated support will be specified.
Employment Services will be responsible for limited data entry into the Department of Social
Services' CACTIS system and these costs will be covered by WtW funding. The Department
of Social Services covers their costs for data entry. At this point, no additional costs have
been identified for automated support.
6. Identify the local policies and procedures regarding (a) identification and referral of
participants; and (b) assessment and case management. Include a description of the
coordination efforts that you and the local TANF agency will undertake in this process,
including the role these local agencies will play in providing assessment and case
management to qualified participants.
a. Describe how you will serve non-custodial parents
Non-custodial parents who are not employed, working part-time or in low-paying full time
employment will be offered upgrade training and employment services. The purpose of this
component would be to increase the earning potential of non-custodial parents and divert
families from the Colorado Work Program to child support. A marketing strategy will be
developed to target non-custodial parents of the hard to employ TANF recipient as a priority.
Long-term dependency non-custodial parent eligibles will also be recruited. Non-custodial
parents will be offered the opportunity to participate in the services and activities available
under the WtW program.
b. Describe the method used to determine WtW eligibility for individuals who are not
receiving TANF assistance (i.e. non-custodial parents and individuals who have exceeded
the TANF time limits).
Copies of the Payroll Inquiry Screen will be used to document the length of welfare assistance
for the welfare recipient to determine a non-custodial parent eligibility.
c. Describe any methods used to promote the use of secondary referral system from other
likely sources such as the employer community, local-housing authorities, community
action groups, substance abuse treatment providers, GED providers, etc.
Employment Services will contact other likely sources such as local-housing authorities,
community action groups, substance abuse treatment providers, GED providers, etc and
explain the WtW program. As secondary referral sources, it will be crucial that these agencies
understand the requirements for participation in the WtW program and can offer support for
the target groups to participate in WtW. Employers will be primarily used as a second referral
source through the media. Participants will be provided information to give to potential
employers which explains the benefits of hiring the participant through the WtW program.
Two secondary referral sources currently identified are Island Grove Treatment Center and the
Family Education Network of Weld County.
d. Describe how you will assess WtW participants and provide case management for those
participants.
WtW applicants will be assessed for reading and math skills during the initial assessment
which also includes barriers to employment, basic life skills, life circumstances, and a
determination of whether WtW services may be appropriate.
Upon completion of the initial assessment, individuals will be enrolled in the objective
assessment process and the case manager will use assessment information in the determination
of needed services for the IRC.
The full assessment includes a determination of the capabilities, needs, and vocational/career
potential and desires of a participant. The information is used to determine the individual's
short and long term employment goals. Assessment is designed to be client centered, and
includes an evaluation of the participant's employment barriers, taking into consideration the
participant's family situation, past work history, educational background, occupational skills,
interests, aptitudes (including interests and aptitudes for nontraditional occupations), attitude
towards work, motivation, and any patterns affecting potential employment. The assessment
also evaluates the participant's financial resources and needs, identifies supportive service
needs and evaluates employment goal information as it relates to the local labor market.
Assessment is an ongoing process which changes according to what is occurring in a
participant's life, work, or training situation. The IRC will be updated by case managers as
necessary.
Assessment instruments used to obtain the information may vary according to the participant's
needs and abilities. Some of the tools used are: Personal Inventory Assessment, interviews,
vocational interest tests, ABLE or TABE, and the GATB.
Case management for those individuals enrolled in WtW will be provided primarily by
Employment Services staff. However, there may be case management services provided by
other agencies, but the Employment Services case managers will coordinate these efforts.
Social Services case managers will be kept informed and will provide additional case
management if necessary.
7. Describe your procedures for conducting monitoring and oversight of workforce
development regions within your SDA (if applicable) and contractors to ensure adequate
fiscal controls and achievement of quality program outcomes for WtW participants. Include
the following:
a. Mechanisms for monitoring expenditures, allowable activities, and serving eligible
participants.
Employment Services has an approved cost allocation plan to monitor expenditures. Quarterly
fiscal reviews will occur by the Director. The fiscal department will monitor and evaluate
program payroll and invoicing procedures at least annually. External contracts and
agreements will be monitored quarterly. Procurement process to ensure compliance with
County and CDLE Procurement policy will occur annually.
A second reviewer will review all files to determine if an individual meets the eligibility
requirements.
Supervisors will monitor 10% of the active caseload on a monthly basis. The evaluation will
include a review of eligibility and all supporting documents; the IRC, program activities.
accurate data entry into the Management Information System; and counselor notes to ensure
adequate communication is occurring.
Performance standards will be monitored monthly by the Director and Supervisors to evaluate
planned versus actual enrollment, placement, etc. Corrective actions or adjustments will occur
immediately.
b. Frequency of monitoring.
As described above, frequency of the monitoring will vary depending upon the area.
c. Use of technical assistance to ensure compliance with the Act and as a tool for corrective
action and program improvement.
Technical assistance will be requested as appropriate.
8. Describe your strategies to prevent duplication of services and promote coordination among
WtW,TANF,JTPA, one-stop centers/employment service and other employment and
training systems within your SDA/region. Such efforts may involve employers, labor
organizations, business and trade associations, secondary and post secondary educational
institutions (including School-to-Career, if appropriate), housing agencies, community
development organizations, transportation agencies, community-based and faith-based
organizations, colleges, and any other entities that provide assistance needed by the targeted
population.
Include copies of any coordination agreements currently in place or under negotiation, and
indicate their status. (NOTE: At a minimum, this will include your agreement with the
county department(s) of social services.)
As a single county one-stop center which operates TANF, JTPA and the employment and training
systems in the SDA, strategies have been implemented which prevent duplication of services and
promotes coordination.
Coordination with other entities providing assistance needed by the target population is
coordinated by the case managers. Beginning in July, 1998, Employment Services expanded its
staff development to include presentations by community agencies. Not only do both agencies
benefit by this exchange of information, but use this time to jointly discuss how our agencies can
work together.
WtW and welfare reform focus groups have been a successful avenue of promoting and fostering
coordination with many of the entities that provide assistance. To further this effort, the staffing
concept will continue to be used to bring in other community entities and employers to help
identify strategies for many of the hard to employ or other target groups as appropriate.
Copies of the agreement for the One-Stop Center/Employment Services is on file with the
Colorado Department of Labor and Employment. The Board of Weld County Commissioners has
delegated Employment Services of Weld County as the primary vehicle for the employment and
training components in coordination with the Department of Social Services. A written
coordination agreement between two county departments was not necessary.
9. Transportation services are not limited to individual reimbursement of transportation costs.
WtW funds may be used to enable an administering agency to purchase additional needed
services from transportation providers, or to support, in combination with other funding
sources, the development of new transportation services needed to connect individuals to
jobs. Examples could include but are not limited to late night or off peak hour services;
shuttle service; guaranteed ride home; van pooling or ride sharing; or other specialized
transportation services provided by non-profit agencies.
Describe your strategies to promote and encourage coordination with transportation
providers to help ensure that the transportation needs of those moving from welfare to work
are met. Include the following:
a. Describe any plans to develop transportation services under the WtW program to
include not only reimbursement of individual participants for transportation costs but
also to purchase additional needed services from transportation providers or to support
the development of new transportation services in combination of other funding sources.
Employment Services is currently researching the transportation services available. Services
may be purchased for additional rural needs from current transportation providers.
b. Describe how you will coordinate with transportation operators and providers in an
effort to solicit and expand interest in providing services.
Employment Services is coordinating efforts with the Mini-Bus Transportation Department
which provides door to door service on both fixed routes and as needed. They have indicated
a willingness to provide additional services. The City of Greeley is currently reviewing its
operations. Staff from Employment Services and Social Services have provided public input
to address unmet transportation needs. Also being explored are other service providers and
coordinating efforts with employers who have shift and weekend work. This is an ongoing
discussion.
c. Describe how you will coordinate WtW funding for transportation with the local TANF
agency/agencies to ensure that only participants not otherwise eligible for transportation
assistance receive this service.
Employment Services works in conjunction with Social Services. TANF funds provide
transportation assistance as a supportive service if the participant is receiving TANF cash
assistance. WtW funds will support participants who exit the TANF program and have case
closure. This will reduce the time on TANF and provide the WtW participant with needed
support to retain employment through the post employment/job retention component under
WtW.
10. Describe any strategies to promote and encourage coordination with public and assisted
housing providers and agencies and other community based organizations and public and
private health, mental health and service agencies, vocational rehabilitation and related
agencies.
Strategies to promote and encourage coordination with the community include: focus groups,
staffing, cross training, presentations at board meetings and community groups, and referrals for
services. Many of these agencies will also be used as service providers and directly provide
services to the participant groups.
B. Regional Coordination - Rural WA PIC only
Describe how you will coordinate activities and involve the local workforce development boards
within your region and encourage local input, planning and service delivers.
C. Within State Distribution of Funds - Rural SDA PIC only
Describe the formula factors you will use to allocate funds to your workforce development
regions.
D. Coordination and Consultation
Describe the approach, including process and timing, used to obtain and take into account
consultation and coordination with local entities such as public, private and non-profit
organizations in the development of the local plan. Include either a summary description of the
comments received, along with the names of the individuals or entities that commented, or
include copies of the actual comments received as an attachment to the plan.
The Workforce Development Board convened focus groups on July 20, 1998, July 31, 1998, August 12,
1998 and have one planned for August 28, 1998.
The results from the focus groups and attendees are attached. These results encompass
recommendations for WtW as well as the Colorado Works in Weld County Program. Strategies were
also identified where other community agencies can assist the hard to employ welfare population.
Discussion occurred with the Island Grove Treatment Center on August 5 and August 17, 1998
regarding their secondary referral potential and as vendors to provide job coaching and job mentoring
for individuals with alcohol and drug barriers.
A meeting was held with Schaeffer Enterprises, Inc. on August 12, 1998 to discuss the provision of a
sheltered work environment for participants. Final Action is pending.
The Workforce Development Board met on July 21, 1998 for an initial discussion regarding applying
for WtW funding. Additionally, a task force was arranged to conduct focus groups on August 12, 1998
and August 13, 1998 to review potential solutions for the hard to employ TANF recipients. Approval
for the plan by the Workforce Development Board occurred on August 18, 1998. The Board of County
Commissioners approved the plan in an open Board meeting on August 24, 1998.
II. Expenditure of Funds
A. Describe how you will ensure that at least 70% percent of your funds will be expended on
hard-to-employ individuals.
Employment Services of Weld County has an accounting system which will track expenditures for
each individual participant. The hard to employ participants will be identified separately from the
long-term dependency target population.
A cost allocation system will be used to allocate the supported employment component, other
projects which may benefit both target groups, staff and associated costs.
B. Describe the process you will use to maintain administrative costs at the 13.25% limit.
The Weld County One Stop Center cost allocation plan which has been approved by CDLE will be
used to ensure that administrative costs are maintained at the 13.25% level.
C. Project your quarterly expenditures of WtW formula grant funds dollar amount. Break out
your anticipated costs for administration and allowable activities, and any planned uses of
JTPA funds to serve WtW eligible clients.
Quarter 9/30/98 12/31/98 O3/31/99 06/3O499 119130/99 12/31/99 O3431/0O 06130100 Total
Administration $2,000.00 $8,316.84 $8,316.84 $8,316.84 $8,316.84 $8,316.84 $8,316.84 $8,316.84 $60,217.88
Allowable
Activities
70% $2,100.00 $42,135.33 $42,135.33 $42,135.33 $42,135.33 $42,135.33 $42.135.33 $21,067.72 $275,979.70
Participants
30% $1.500.00 $17,965.69 $17,965.69 $17,965.69 $17,965.69 $17,965.69 $17,965.69 $8,982.88 $118,277.02
Participants
Total $5,600.00 $68,417.86 $68,417.86 $68,417.86 $68,417.86 $68,417.86 $68,417.86 $38,367.44 $454,474.60
At this time, it is not anticipated that JTPA funds will be needed to serve WtW eligible clients.
D. Describe how the you will coordinate the expenditure of any funds provided for the WtW
program between TANF and WtW, and ensure that no WtW funds are expended for TANF
recipients without consideration of the TANF assessment and IRC.
The Employment Services case manager will be responsible to ensure that no WtW funds are
expended for TANF recipients without consideration of the TANF assessment and IRC. The
Employment Service case manager will coordinate additional services and needs with the Social
Services case manager.
Attachment A
PROGRAM ASSURANCES
The Weld County SDA assures to the following requirements under Title IV-A of the Social Security Act.
PROGRAM ADMINISTRATION/ACTIVITIES
1. The SDA/PIC has consulted and coordinated with the appropriate local entities in the areas regarding the
plan and the design of WtW services in the SDA/region.
2. The SDA/PIC shall not use any part of these grant funds, nor any part of state expenditures made to match
the funds, to fulfill any obligation of any State, political subdivision, or private industry council to
contribute funds under sections 403(b) or 418 or any other provision of the Social Security Act or other
Federal law.
3. The SDA/PIC will return to CDLE any part of the WtW funds that are not expended within 3 years after
the date the funds are so provided.
4 The SDA/PIC WtW program will be conducted in accordance with the WtW legislation, regulatory
provisions, future written guidance provided by CDLE, and all other applicable Federal, State and local
laws.
5. The SDA/PIC will apply the TANF law and regulations to the operation of the WtW program, unless
otherwise specified by CDLE or defined in Section 403(a)(5) or the applicable WtW regulations.
6. The SDA/PIC assures that services under the WtW grant are provided to eligible participants only.
7. The SDA/PIC will maintain and submit accurate, complete and timely participant and financial records
reports, as specified by the Colorado Departments of Labor and Employment and human Services.
8. The SDA/PIC will establish a mechanism to exchange information and coordinate the WtW program with
other programs available that will assist in providing welfare recipients employment.
9. The SDA/PIC will comply with the uniform fiscal and administrative requirements of OMB Circular A-I
02 as codified for DOL at 29 CFR Part 97.
10 The SDA/PIC will follow the audit requirements of The Single Audit Act of 1984 and OMB-Circular A-I
33.
11. The SDA/PIC will follow the allowable cost/cost principles of OMB Circular A-87.
WORKER PROTECTIONS
1. The SDA/PIC assures that workers will not be displaced as a result of work activities under a program
operated with funds provided under WtW.
2. The SDA/PIC assures that the Health and Safety standards established under Federal and State law
otherwise applicable to working conditions of employees shall be equally applicable to working
conditions of other participants engaged in a work activity under a program operated with funds provided
under WtW.
3. The SDA/PIC will enforce the provision that an individual may not be discriminated against by reason of
gender with respect to participation in work activities under a program operated with funds provided under
WtW.
4. The SDA/PIC shall establish and enforce standards and procedures to ensure against fraud and abuse,
including standards and procedures against nepotism, conflicts of interest among individuals responsible
for the administration and supervision of the State WtW program, kickbacks, and the use of political
patronage.
5. The SDA/PIC will comply with the nondiscrimination provisions of the laws enumerated at Section
408(d), with respect to participation in work activities engaged in under the WtW program.
Linda I, Perm Director
SDA Director (Type and Sign Name)
CnnctanceHarbert Chair (08/24/98)( fe7-7> -r<--',-Y/L-
LEO (Type and Sign Name)
,
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Coe Rjn /
PIC Chair (Type and Sign Name)
Date Signed:
Department or Agency No.: KAA Contract Routing No.: 99-0145
FY99 Master WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
EXHIBIT E
TOBACCO-FREE CERTIFICATION
Public Law 103-227, the Pro-Children Act of 1994, requires that smoking not be permitted in any
portion of any indoor facility owned or leased or contracted for by any entity and used routinely or
regularly for the provision of health, day care, education, or library services to children under the age of
18, if the services are funded by Federal programs either directly or through State or local governments,
by Federal grant, contract, loan or loan guarantee. The law does not apply to children's services
provided by private residences, facilities funded solely by Medicare or Medicaid funds, and portions of
facilities used for inpatient drug or alcohol treatment. By submitting and signing the application and
this contract, the contractor certifies that it will comply with the requirements of the Act. The
contractor further agrees that it will require the language of this certification to be included in any
subawards which contain provisions for children's services and that all subgrantees shall certify and
perform accordingly.
Page 1 of 1
Department or Agency No.: KAA Contract Routing No.: 99-0145
FY99 Master WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
A. Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of Rehabilitation Act of 1973, as amended, or;,
B. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency.
7. Making a good faith effort to continue to maintain a drug-free workplace through the implementation of
paragraphs 1.through 6. above.
8. The Contractor may insert in the space provided below the site(s) for the performance of work done in
connection with this contract :
Page 2 of 2
Department or Agency No.: KAA Contract Routing No.: 99-0145
FY99 Master WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
EXHIBIT D
CERTIFICATION OF COMPLIANCE
REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
The grantee/contractor certifies that it will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited in the Contractor's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug-free workplace awareness program to inform employees of:
A. The dangers of drug use in the workplace;
B. The Contractor's policy of maintaining a drug-free workplace;
C. Any available drug counseling, rehabilitation, and employee assistance programs; and,
D. The penalties that may be imposed upon employees for drug abuse violations which occur in the
workplace.
3. Making it a requirement that each employee to be engaged in the performance of work under this Contract
be given a copy of the statement required by paragraph 1. above.
4. Notifying the employee in the statement required by paragraph 1. that, as a condition of employment under
this Contract,the employee shall:
A. Abide by the terms of the statement; and,
B. Notify the Contractor in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction.
5. Notifying the State in writing,within ten(10) calendar days after receiving notice under paragraph 4.B.,
above, from an employee or otherwise receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title,to every grant officer or other State designee on
whose grant/contract activity the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Such notice by the Contractor to the State shall
include the identification number(s) of each affected grant/contract.
6. Taking one of the following actions, within 30 calendar days of receiving notice under paragraph 4.B., with
respect to any employee who is so convicted:
Page 1 of 2
Department or Agency No.: ILIA Contract Routing No.: 99-0145
FY99 Master WtW Contract for Weld County
This is a legal document. Legal counsel should be consulted before signing.
EXHIBIT C
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY
EXCLUSION-LOWER TIER COVERED TRANSACTIONS
(1) The lower tier participant/contractor certifies, by execution of this contract, and to the best of
its knowledge and belief, that neither it nor its principals is presently declared ineligible, or voluntarily
excluded from participation in this transaction by an Federal department or agency.
(2) Where the lower tier participant/contractor is unable to certify to any of the statements in this
certification, such participant shall attach an explanation to this contract.
Page 1 of 1
EXHIBIT B
CONTRACT ROUTING #
CONTRACT CHANGE LETTER
THIS CONTRACT CHANGE LETTER NUMBER# , made this Day of
, 199_, by and between the State of Colorado for the use and benefit of the
Colorado Department of Labor and Employment, 1515 Arapahoe Street Tower 2, Suite 400
Denver. Colorado 80202-2117, hereinafter referred to as the State, and
, hereinafter referred to as the Contractor;
WHEREAS, authority exists in the law and funds have been budgeted, appropriated, and
otherwise made available and a sufficient unencumbered balance thereof remains available for
payment in Fund Number , Appropriation Code Number , Org. Unit_
GBL , Contract Encumbrance Number ; and
WHEREAS, this change letter modifies contract# , Routing #
dated , and both the State and the Contractor are agreeable to this
contract modification.
THEREFORE, this Contract is changed as follows:
Paragraph A, Effective Date and Term, is modified by deleting "Date" and inserting in lieu
thereof" Date "
Paragraph B.3., Maximum Funding is modified by deleting " " and inserting in
lieu thereof " ". (Attach BIS form if appropriate.)
Paragraph B, Statement of Work (objective, work, results, measurement, standard and/or
benefit) is to be modified as follows: (add sentences/delete sentences) and inserting in lieu
thereof"(type exactly as it is to appear)"; (or, alternatively, attach a separate sheet submitting
revised or new language).
By affixing their signatures to this change letter, both the State and the Contractor
expressly acknowledge that all of the terms and conditions of the Original Contract remain
unchanged except for those terms and conditions modified by this Change Letter# and
all previous changes. Both parties also expressly understand that this Change Letter#
is incorporated into the original contract.
This Contract Change Letter Number# is intended to be effective as of
, but in no event shall it be deemed valid until it shall have been approved by
the State Controller or such assistant as he may designate.
Page 1 of_Pages
•
IN WITNESS WHEREOF, the parties hereto have executed this Contract Change
Letter on the day first above written.
CONTRACTOR: STATE:
STATE OF COLORADO
ROY ROMER, GOVERNOR
Full Legal Name
by:
Addresss Jon Numair
Executive Director
Department of Labor and Employment
Position(Title)
Social Security or FEIN Number
APPROVED:
DEPARTMENT OF PERSONNEL
OFFICE OF THE STATE CONTROLLER
Clifford W. Hall, State Controller
by: _
Melvin Madden
State Controller Designee
mEmoRAnDum
Constance L. Harbert
Yli`I Board of Country Commissioners December 8, 1998
To Data
COLORADO From Walt Speckman, Executive Director, Human Services
Welfare to Work Program Contract
Subject:
Enclosed for Board approval is the Welfare to Work Program Contract, between the
Department of Labor and Employment and the Board of County Commissioners of Weld
County,on behalf of Employment Service of Weld County. The contract allocates$454,474.60
from 1 October 1998 through 30 July,2001,to provide a wide range of workforce development
options for TANF individuals who meet the Welfare to Work criteria as well as for non-
custodial parents of TANF recipients. Employment Services will provide various services,
such as post placement services, to individuals who, due to increased earnings no longer
receive cash welfare payments but need additional services to become self sufficient.
Additionally, individuals will be eligible to receive services such as improving essential work
skills in reading, math, and writing, and other services which will assist them in obtaining
needed workforce skills and retaining their employment.
If you have any questions, please feel free to telephone me at 353-3800 ext. 3317.
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