HomeMy WebLinkAbout992419.tiff RESOLUTION
RE: APPROVE AMENDMENT TO COLORADO WORKS IN WELD COUNTY POLICIES
AND PROCEDURES MANUAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Amendment to the Colorado Works
in Weld County Policies and Procedures Manual by the Department of Social Services, with
terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the amendment to Colorado
Works in Weld County Policies and Procedures Manual be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of October, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
- WELD COUNTY, COLORADO
ATTEST: 444/
I�/,y ' lt_ a% EXCUSED DATE OF SIGNING (AYE)
Dale . Hall, Chair
Weld County Clerk to th- Ba. ic O t' 1�t
L- $':arbara J. Kirkmeyer, Pr.-Tem t
BY: yd 1'?.r-ti .
Deputy Clerk to the Bo.r.�
George axer
APPROVED AS TO FORM: _
7 . J Ge le
C'dunty Attorney /11((i4(,(,/, 7./z.M
Glenn Vaad --
SS
992419
I SS0026
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
Administration and Public Assistance(970)352-1551
tSupportServices
(970)352-6933
Protective and Youth Services(970)352-1923
•
COLORADO
MEMORANDUM
TO: Dale K. Hall, Chairman Date: September 29, 1999
Board of County Commissioners
FR: Judy A. Gtiego, Director, Social Services _ y C1 Cfc�
RE: Revisions to Colorado Works in Weld County and Child
Care Policies-and Procedures Section of the Weld County
Department of Social Services Operations Manual
Enclosed for Bcard approval are revisions to the Colorado Works in Weld County and
Child Care Policies and Procedures Section of the Weld County Department of Social
Services Operations Manual.
The major purposes of the revisions are as follows:
1. Expand Supportive Service Payments of up to $3,300 to Caretaker Relatives
on Beha If of Children in Their Care (Excluding Adoptive or Natural Parent).
This new component to the Colorado Works Program will assist caretaker
relatives (grandparents and other relatives) above the $99 per month per child
cash ass stance, by providing a maximum supportive service level of$3,300 per
year per child. Reference Section 6.027.1.
2. Increase supportive services level under the State Diversion Program from a
maximum limit of$1,000 to $3,300 per year and allow for more flexibility for
its use for purposes of meeting the work participation rate. The new
maximum limit of$3,300 would provide an alternative for clients who may be
interested in relocating, require temporary assistance, have temporary illness or •
incapacitation or women who recently have given birth. Reference Sections
6.007.2 and 6.007.3.
3. Add a County Diversion Program that will allow the Department to
reimburse the Weld Food Bank for the cost of"emergency food boxes" on
behalf of clients referred by the Department. The cost will be $14.80 per food
box for hose clients who have established a need, who have been referred by the
Weld County Department of Social Services and who meet the gross family
income Delow 185% of poverty. For this purpose, an Agreement will be
•
992419
developed between the Weld Food Bank and the Department. Reference Section
6.009.1
4. Comply with recent State rule changes that require a county to define under
which conditions child care is unavailable for Colorado Works clients and to
notify clients of this county determination. Reference Section 6.005.1,
5. Establish the budget transfer from the Department to the Weld County
Division of Human Services. The budget transfer of$278,393 for the Weld
County Department of Human Services for purposes of the Colorado Works
Program has been determined for the period of July 1, 1999 through Junc 30,
2000. Reference Section 6.012.6.
6. Increase Child Care Rates to Market Rates: The Department's survey of
market rates for licensed child care centers and home care providers will result in
rate increases of approximately 10%. The Department recommends an increase
of 25% I or unlicensed child care providers who assist in providing infant care and
have not received any cost of living increases for more than three years.
Reference Section 6.014.2.
7. Expand Eligibility for Child Care Assistance from 155% of poverty to 185%
of poverty. The Department recommends that the expansion of eligibiliiy for
child care assistance will assist the working parent remain employed and promote
self-sufficiency. It is anticipated that this expansion with result in a 15% increase
in caseload. Reference Section 6.014.1
8. Request to Obligate Resources from the Colorado Works County Reserve
Transfer. The Department anticipates a potential need to transfer up to
S1,000,000 from county reserve allowable to child care expenses for this year.
Weld County may de-obligate these funds during the year to a new level and the
remaining funds will return to the county reserve.
If you have any questions, please telephone me at extension 6510.
2
Colorado Works in Weld County and Child Care Policies and Procedures
Table of Contents
SECTION: TITLE:
6.000 Colorado Works in Weld County and Child Care Policies and Procedures
6.001 Definition and Legal Basis
6.002 Eligibility and Basic Grant Assistance
6.002.1 Eligibility
6.002.2 Domestic Violence Screening
6.002.3 Basic Grant Assistance
6.003 Client Assessment
6.003.1 Applicant
6.003.1 I Department Responsibilities
6.003.12 Employment Services Responsibilities
6.003.2 Recipients
6.003.21 Department Responsibilities
6.003.22 Employment Services Responsibilities
6.003.3 Participant Assessment
6.004 Individual Responsibility Contract
6.004.1 Department Responsibilities with the IRC
6.004.2 Employment Services Responsibilities with the IRC
6.005 Temporary Good Cause Exemptions from Work Participation
6.005.1 Reasons for Temporary Good Cause Exemption from Work Participation
6.005.2 Redetermination of Temporary Good Cause Exemptions
6.005.3 Participant Appeal of Non-Exempt Status Under Temporary Good Cause
Exemptions
6.006 Work Participation Requirements and Work Activities
6.006.1 Work Participation Requirements
6.006.12 Job Ready
6.006.2 Work Activities
6.006.21 Work Supplementation Program
6.006.211 Work Participation Standard with an Employer
6.006.212 Work Supplementation Responsibilities of an Employer
6.006.213 Work Supplementation Responsibilities of the Department
6.006.214 General Participant Screening Criteria
6.006.215 General Requirements for Training
6.006.22 Work Supplementation Program with Temporary Employment Agencies
6.006.221 Work Participation Standard with Temporary Employment Agencies
6.006.222 Work Supplementation Responsibilities with Temporary Employment Agencies
Colorado Works in Weld County and Child Care Policies and Procedures
6.006.223 Work Supplementation Responsibilities of the Department
6.006.224 General Participant Screening Criteria
6.006.225 General Requirements for Training
6.00623 Public Sector Work Activity
6.006.231 Public Sector Work Activity Agreement
6.006.232 Optional Training Under the Public Sector Work Activity Agreement
6.00624 Private Sector Work Activity
6.006.241 Private Sector Work Activity Agreement
6.006.242 Optional Training Under the Private Sector Work Activity Agreement
6.006.25 On-the-Job Training Program
6.006.26 IRC Skill Development Seminar
6.006.27 Community Service Program
6.006.28 Vocational Education Training (not to exceed 12 months with respect to any
participant)
6.006.29 Job Skills Training
6.006.30 Education Directly Related to Employment (for a participant who has not received
a high school diploma or a certificate of high school equivalency)
6.006.31 Secondary School or Equivalent Education
6.006.32 County Designed Occupational Skills Training Program(not to exceed twelve
months with respect to any participant)
6.006.33 Other Work Activities as Approved and Authorized
6.007 Weld County Grant Diversion Program (State Grant Diversion Program)
6.007.1 Client Assessment
6.007.2 Payment Limit and Types of Payment
6.007.3 Pre-Authorization Information
6.007.4 Authorization of Payment under the Individual Responsibility Contract and
Limitations
6.007.5 Eligibility Waiver Period for Colorado Works in Weld County Assistance
6.007.6 Authorized Payee
6.007.7 Submission of Payment
6.007.8 Vendor Accepts Voucher Payment
6.007.9 Vendor Does Not Accept Voucher Payment
6.007.10 Responsibility of Department's Eligibility Technician
6.007.11 Responsibility of Department's Business Office
6.008 Job Retention and Skills Training Program (County Diversion Program)
6.008.1 Eligible Participants
6.008.2 General Requirements for Training
6.009 Participant Sanctions or Other Assistance and Separate County Division
6.009.1 Emergency Food Assistance through the Weld Food Bank
6.010 Supportive Services(non-Child Care)
6.010.1 Transportation
6.010.2 Participation Related Services
ii
Colorado Works in Weld County and Child Care Policies and Procedures
6.010.3 Method of Payment
6.010.4 Supportive Services Expenditure Limit
6.010.5 Participant Criteria to Receive Supportive Services
6.011 Participant Sanctions and Appeals
6.011.1 Participant Sanctions
6.011.11 Definition of Sanctions
6.011.12 Notice of Proposed Applicant or Recipient Sanction
6.011.2 Absences or Late Occurrences of Participants in Work Supplementation
Programs, On-the-Job Training Program, and the Job Retention and Skills
Training Program
6.011.3 Absences from or Late Occurrences to Other Work Activities or Scheduled
Appointments
6.011.31 Late Occurrences to Work Activities and Scheduled Appointments
6.011.32 Absences from Work Activities and Scheduled Appointments
6.011.33 Definition of Immediate Family for Purposes of Section 6.009.12
6.011.4 Participant Appeals
6.012 Organization, Flow Chart, and Budget Plan
6.012.1 General Organization
6.012.2 Joint Functions of the Department and the Employment Services
6.012.3 Functions of the Department
6.012.4 Functions of Employment Services
6.012.5 Participant Flow Chart
6.012.6 Budget Transfer from the Depai intent to Employment Services
6.013 Performance Outcomes
6.013.1 Federal and State Participation Rates and Required Hours of Participation
6.013.2 Weld County Outcomes
6.014 Child Care
6.014.1 Client Eligibility
6.0142 Child Care Provider Rates
6.014.3 Registration, Activity, and Transportation
6.014.31 Absences
6.014.32 Registration, Activity, and Transportation Fee
6.014.33 20% Rule
6.014,34 Immunizations
6.015 Food Stamp Interface
6.016 Medicaid Interface
6.017 Social Services Division Interface
6.017.1 Procedures
iii
Colorado Works in Weld County and Child Care Policies and Procedures
6.018 Child Support Interface
6.018.1 Individual Responsibility Contract
6.018.2 Child Support Payments
6.018.3 Child Support Assessment
6.019 Weld County Housing Authority Interface
6.019.1 Client Preferences for the Weld County Housing Authority Section S Program
6.019.2 Participation and Notification
6.019.3 Family Self-Sufficiency Program (FSS)
6.019.4 Sanctions and Appeals
6.020 Community Agency Interface
6.021 Reporting Requirements
6.022 Out of Wedlock Births Plan
6.023 Statutory Rape Plan
6.024 Contracts or Other Agreements to Purchase Services
6.025 Earned Income Tax Credit
6.026 Individual Development Accounts
6.027 County Optional Other Assistance
6.027.1 Supportive Service Payments Made to Caretaker Relatives on Behalf of Children
in Their Care (Not an Adoptive or Natural Parent)
6.027.2 Eligibility Criteria
6,027.3 Supportive Service Payment Limit
6.028 County Optional Diversion Grants
6.029 Any Other Services
Exhibit A-1: Weld County Individual Responsibility Contract(IRC) (For Non-Diversion
Program)
Exhibit A-2: Weld County Individual Responsibility Contract (IRC) (For Diversion Program)
Exhibit B: Work Supplementation Agreement
Exhibit C: Work Supplementation Agreement with Temporary Employment Agencies
Exhibit D: Public Sector Work Activity Agreement
Exhibit E: Private Sector Work Activity Agreement
Exhibit F: Participant Flow Chart
Exhibit G: Client Baseline Information for Colorado Works in Weld County
Exhibit H: Notice of Proposed Action
Exhibit I: Dispute Resolution Process
Exhibit J: Weld County Child Care Exemption Form
iv
Colorado Works in Weld County and Child Care Policies and Procedures
6.002 Eligibility and Basic Grant Assistance
Effec eve 9/10/97
6.002.1 Eligibility
Revised 9/99
The Department will follow those general eligibility guidelines for Colorado Works in
Weld County as established by the Colorado Department of Human Services. The State
Department outlines these guidelines in Section 3.600, Volume III, Income Maintenance
Programs, and the Colorado State Plan for Temporary Assistance to Needy Families.
Eligible recipients for Colorado Works in Weld County benefits are subject to the
availability of funds. If funding is available, the family will be eligible for a cash grant,
services, or vouchers if:
A. The family's gross income is under the standards in effect on July 16, 1996, and;
B. Resources do not exceed $2000. Countable resources are the same as included in
Colorado's State Plan in effect on July 16, 1997, for AFDC except that one car is
exempt from countable resources.
C. Additional supportive services may be available to employed individuals as
outlined in the county plan.
D. The family may be eligible for family preservation services as determined under
the standards effective as of September 30, 1995.
E. Minor parents under age eighteen:
Revised 3/98 1. who are not married must reside or intend to return to their parent's or
guardian's home unless there are indications that this may be an abusive
or neglectful environment. Those situations where there is suspected
abuse of neglect will be referred to Child Welfare Service EN Evaluation;
2. who have not completed high school or its equivalent, must also attend
high school, work on a GED, or be in an alternative education or training
program approved by the State to be eligible for assistance.
F. Teen parents will be approved if they attend an educational program. If they have
dropped out, they will need to meet the provisions of eligibility for minors.
G. The following persons will be ineligible for Colorado Works in Weld County:
1. Fugitive felons and parole probation violators.
2. Persons convicted of drug-related felonies after July 1, 1997, unless such
person is determined to have taken action toward rehabilitation.
H. Qualified legal aliens entering the country after August 22, 1996, except federally
authorized exceptions.
Colorado Works in Weld County and Child Care Policies and Procedures
6.002.2 Domestic Violence Screening
Colorado Works in Weld County will follow the State rules concerning domestic violence
screening. All Colorado Works in Weld County applicants and recipients will be given
the opportunity voluntarily and confidentially to identify themselves as victims of
domestic violence. The Department will inform staff of support services for domestic
violence victims and make appropriate referrals to those services. Training will be
provided to Depai intent staff on domestic violence issues and how to identify domestic
violence victims and circumstances. Colorado Works in Weld County applicants and
recipients who are domestic violence victims will have the opportunity to apply for the
county's temporary good cause exemption from work participation.
6.002.3 Basic Cash Assistance
Basic cash assistance grants will be provided to eligible Colorado Works in Weld County
recipients in accordance with statewide benefit levels and other Colorado State
Department of Human Service regulations identified in Volume III, section 3.600.
Colorado Works in Weld County and Child Care Policies and Procedures
6.005 Temporary Good Cause Exemptions from Work Participation
Effective 9/10/07
The Department will exempt individuals receiving or applying for benefits from
participation in work or training activities based on individual or family situations.
These exempted people will still qualify under Weld County's work participation rate
6.005.1 Reasons for Temporary Good Cause Exemption from Work Participation
Revised 9/99
Temporary good cause reasons for exemption from work participation will include but not
be limited to those listed below:
A. A Colorado Works applicant or participant who is caring for child(ren) who is
under age six (6) is exempt from work activities if one or more of the following
conditions apply:
1. Affordable child care arrangements are unavailable in Welc'i County when
the cost of available child care exceeds the maximum amount Weld
County Department of Social Services deems as appropriate and
considers a participant could pay. Appropriate child care would not exist
if there was no facility or home available when a child's health and safety
could not reasonably be assured, or
2. Informal child care does not exist when a TANF recipient cannot make
arrangements for child care with a relative or acquaintance and assure that
the child's health and safety would not be in jeopardy, or
3. Child care is not available when it is not within a reasonable distance
from work or home to allow the recipient to effectively participate in the
Colorado Works in Weld County Program. It must also be demonstrated
that a reasonable commuting time and/or alternative transportation is also
not available.
B. Transportation - An applicant or a recipient residing at a location too remote for
effective participation in work activities is exempt from participation. The person
must demonstrate that he or she is unable to get to and from the site of a work
activity within a reasonable commuting time or does not have alternative
transportation.
C. Temporary Incapacity -An applicant or a recipient who has an illness or injury
(may include domestic violence)which prevents entry into employment or
training for a temporary period not to exceed three months.
D. Incapacitated Household Member - An applicant or a recipient needed in the
home to care for an incapacitated member of the household.
E. Jobs or Work Sites - If the Depatuient's program does not have available jobs
and work sites, the applicant or recipient is exempted from participation.
Colorado Works in Weld County and Child Care Policies and Procedures
F. Relative Care - A non-parent participant who has children living with him or her
for whom out-of-home placement would be necessary if the Department
discontinued the assistance.
6.005.2 Redetermination of Temporary Good Cause Exemptions
The Department will redetermine the recipient's exempt status not to exceed three months,
and possibly sooner, depending on the individual or family situation.
6.005.3 Participant Appeal of Non-Exempt Status Under Temporary Good Cause
Exemptions
The Department will send a notice of adverse action to all applicants and recipients, who
in the opinion of the Department. do not meet the exempt status of temporary good cause.
The Depat tment's process is outlined in Section 6.011.12 of the Department's Operations
Manual.
The ?articipant may appeal his or her nonexempt status under Temporary Good Cause
Exemption (Sections 6.0051 and 6.0053)by following the procedures outlined in Section
6.01 L.12 of the Department's Operations Manual.
Colorado Works in Weld County and Child Care Policies and Procedures
6.007 Weld County Grant Diversion Program (State Grant Diversion Program)
Effective 9/10/97
Revised 12/98 The purpose of the Weld County Grant Diversion Program is to offer an alternative to
participants who are eligible for Colorado Works in Weld County Program, but could
avoid the need of such cash assistance if the Department granted the recipient assistance in
another-form, in either a monthly payment or a "lump sum"payment. The Department
will comply with the general guidelines established by the Colorado Department of
Human Services and outlined in Section 3.602, Volume III, Income Maintenance
Programs.
6.007.1 Client Assessment
The Department will assess a client who requests a Grant Diversion Payment as follows:
A. Determine the client's eligibility for the Colorado Works in Weld County
Program.
B. Identify the level of monthly benefits the client is eligible to receive.
C. Identify any special conditions attached to the eligibility determination of the
client.
6.007.2 Payment Limit and Types of Payments
Revised 12/98
Revised 9/99 The client may be eligible for payments, not to exceed$3,300 for a family unit per year.
Payments will be to assist in removing barriers to obtaining and maintaining employment.
Payments will include but not limited to, vision, tools, vehicle repair, clothing,
transportation and housing assistance.
6.007.3 Pre-Authorization Information
Revised 9/99
For each client, preauthorization information shall be considered by the authorizing TANF
supervisor or acting supervisor, in determining if a payment should be provided and the
amount of payment to the client. This preauthorization information must justify such cash
assistance to secure or maintain employment. The authorizing TANF supervisor or acting
supervisor shall consider the client's information as follows:
A. A potential employer must verify an employment opportunity in writing.
B. A client must demonstrate that he or she has the opportunity, willingness. ability,
qualifications and minimum screening criteria to participate in an employment
related activity, or
C. A client does not have major supportive service issues or barriers that would
prohibit his or her success in securing or maintaining employment and result in
long-term dependency on Colorado Works in Weld County cash assistance.
D. State Diversion for Incapacity or Illness
l. TANF recipients or applicants may be eligible for State Diversion if they
are presently unable to obtain and/or maintain available employment or
Colorado Works in Weld County and Child Care Policies and Procedures
training opportunities as determined by the Weld County Department of
Social Services. State Diversion for Incapacity or Illness may not exceed
90 days (three months) in duration; however, the applicant/recipient may
receive Diversion funds more than once per year. An applicant/recipient
is eligible for State Diversion for Incapacity or Illness if they meet the
following criteria.
a. Personally have a serious health condition which precludes them
from actively participating in employment or training activities
and that serious health condition is confirmed in writing by a
medical doctor, or
b. Needed to care for a relative that has an injury, illness, or physical
or mental impairment which requires continuing care by a health
care provider. The illness or injury must be verified in writing by
a medical doctor.
c. Birth of a Child-An applicant/recipient may receive State
Diversion Funds for up to 12 weeks (three months) after the birth
to care for the newborn child.
6.007.4 Authorization of Payment under the Individual Responsibility Contract and
Revised 9/99 Limitations
The client may receive a cash assistance payment if the Department provides it under the
Individual Responsibility Contract. A payment cannot exceed $3,300 for a family unit per
year. The authorizing TANF supervisor or acting supervisor will authorize all payments.
6.007.5 Eligibility Waiver Period for Colorado Works in Weld County Assistance
Clients receiving Grant Diversion Assistance shall agree to waive eligibility for Colorado
Works in Weld County assistance payments for a period specified in the Individual
Responsibility Contract. The duration of the waiver is negotiable between the client's
assigned Department staff member, the authorizing Department supervisor, and the client.
The duration of the waiver should generally be calculated by dividing the grant diversion
payment by the client's monthly grant assistance amount.
6.007.6 Authorized Payee
Revised 9/99
Grant diversion payments will be made payable to the vendor providing the
product or service whenever possible, or paid to the participant through their EBT
account. The TANF supervisor or acting supervisor must authorize any payments.
Exceptions should be considered extremely rare and will only be authorized upon
frill demonstration that all other available options have been explored and
determined to be unfeasible.
6.007.7 Submission of Payment
Revised 9/99
The Department's Business Office will generate payment for the grant diversion payment
once each of the following procedural steps is completed:
Colorado Works in Weld County and Child Care Policies and Procedures
A. The Department's Eligibility Technician submits the Individual Responsibility
Contract to the authorizing Department supervisor for signature of authorization.
B. The authorizing Department supervisor reviews the Individual Responsibility
Contract for thoroughness, accuracy and reasonableness. If a contract meets
standards, the Supervisor signs contract authorizing purchase of product or
service.
6.007.8 Vendor Accepts Voucher Payments
If a vendor accepts vouchers from the Department, the Eligibility Technician issues a
voucher to the client specifying:
A. The vendor from whom product or service is to be purchased,
B. The maximum dollar amount authorized for payment, and
C. The expiration date of the voucher. This date shall be a period of from one day to
one month, depending on the type of assistance being provided and the
circumstances of the case.
6.007.9 Vendor Does Not Accept Voucher Payments
Revised 9/99
If a vendor does not accept vouchers from the Department, the Eligibility Technician may
issue the funds through the participant's EBT account with supervisor's approval.
6.007.10 Responsibility of the Department's Eligibility Technician
Revised 9/99
The Eligibility Technician submits copy of an authorization for EBT payment, or copy of
Voucher to the Business Office for payment.
6.007.11 Responsibility of the Department's Business Office
The Business Office will pay for grant diversion payments according to a predefined
payment time schedule, which they shall make available to the authorizing Department
supervisor. Any request for payment in advance of a payment time schedule must be
authorized in writing by the Department's Director. Exceptions should be considered
extremely rare and will only be authorized upon full demonstration that they have
explored and determined all other available options to be unfeasible.
Colorado Works in Weld County and Child Care Policies and Procedures
6.009 Participant Sanctions or other Assistance and Separate County Diversion
Effective 9/10/97
6.009.1 Emergency Food Assistance Through the Weld Food Bank
Added 9/99
A. County Division TANF funds will be expended to reimburse the Weld Food Bank
for the cost of"emergency food boxes." Reimbursement will be made at the rate
of$14.80 per food box. Reimbursement will be made if the food box recipient
meets the following criteria:
1. Is referred by the Weld County Department of Social Services.
2. Gross family income is below 185% of poverty.
3. Has an emergency food assistance need as determined by the Weld
County Department of Social Services.
4. Has not received four or more Emergency Food Boxes in a six (6) month
time period.
Colorado Works in Weld County and Child Care Policies and Procedures
6.010 Supportive Services (non-Child Care)
Effective 9/10/97
The Department's case managers will arrange supportive services for the participant, as
appropriate. Participation related expenses and supportive services are those expenses and
services determined necessary by the case manager for an individual to participate in any
Colorado Works in Weld County work component and/or activity. Supportive services
will be provided for the participant engaged in an activity that is part of his or her
Individual Responsibility Contract.
6.010.1 Transportation
Those transportation costs necessary and directly related to Colorado Works in Weld
County work and/or training component participation shall be made according to the
individual's situations:
A. Calculated at .20 cents per mile; or
B. A flat daily rate of$2.00 may be provided.
6.010.2 Participation Related Services
Other participation related expenses and supportive services may include but are not
limited to, clothing, uniforms, eyeglasses, dental work, tools, auto repairs, dues and fees,
and also licensing exams, such as RN, LPN, electrician, and self improvement classes.
6.0103 Method of Payment
Revised 9/99
Supportive Services may be payable to the vendor providing the product and/or service or
paid to the participant through their EBT account. All payments will be approved by the
Unit supervisor or acting supervisor.
6.010.4 Supportive Services Expenditure Limit
Added 7/1/98
Revised 9/99 The ..otal expenditures for participation related expenses and supportive services
may not exceed $3,300.00 per family unit per year. The year begins with the
month in which the first payment is made for the Colorado Works in 'Weld County
participant. Transportation allowances paid to individuals in Public or Private
Work Experience assignments do not count against this $3,300.00.
6.010.5 Participant Criteria to Receive Supportive Services
A Colorado Works in Weld County recipient or applicant must be maintaining an
acceptable level of performance as outlined in the IRC. Acceptable level of
performance is demonstrated progress with the employment or educational facility
requirements.
Colorado Works in Weld County and Child Care Policies and Procedures
6.012 Organization,Flow Chart, and Budget
Effective 9710/97
6.012.1 General Organization
The organization of Colorado Works in Weld County involves two major county
departments and an advisory committee as follows:
A. The Weld County Department of Social Services (Department)
B. The Weld County Division of Human Services (Human Services) on behalf of
Employment Services of Weld County (Employment Services)
C. The Weld County Private Industry Council, an advisory committee to the Board
of Weld County Commissioners, as the Board of Social Services, and Human
Services.
6.012.2 Joint Functions of the Department and the Employment Services
A. Develop, plan, and amend the Department's Operations Manual as it relates to the
Colorado Works in Weld County Program.
B. Develop, plan, and amend procedures, guidelines, principles, and policies for
program operations to be approved by the Board of Social Services.
C. Provide case management services for Colorado Works in Weld County
participants as described in the Department's Operations Manual procedures, as
amended.
D. Prepare and provide client tracking and the monitoring of participant, program.
goals, and program outcomes to assure that the Department meets the intent:of the
law and the Department is using resources for the maximum benefit of the client.
E. Participate in the dispute resolution conferences with participants.
F. Meet the monthly average participation rates as described in the Depai tment's
Operations Manual, as amended.
G. Provide a public record of the resources devoted, activities undertaken, and
performance achieved for the benefit of the Board of Weld County
Commissioners, funding sources, the Weld County Private Industry Council, local
citizenry, and taxpayers.
6.0123 Functions of the Department
A. Provide overall program administration of the Colorado Works in Weld County
Program, as outlined in Public Law 100-485 and 9CCR 2503-1, Section 3.630.
B. Implement actions involving Colorado Works in Weld County recipients,
including:
1. Determination of Colorado Works in Weld County eligibility
Colorado Works in Weld County and Child Care Policies and Procedures
2. Determination of exemption status
3. Determination and application of sanctions
4. Providing notices of action affecting eligibility and payment
5. Providing dispute resolution conferences and final agency action
C. Initially assess through Social Services case managers, supportive service needs
and provide child care for those Colorado Works in Weld County participants
who need such services to participate in the Colorado Works in Weld County
Program. Coordinate with Employment Services to provide supportive services as
needed in order to remain in Colorado Works in Weld County Program and
remain in compliance with State regulations.
D. Refer Colorado Works in Weld County applicants and recipients to Employment
Services for employability assessment; assignments of works activity
participation; and ongoing Colorado Works in Weld County component
participation.
E. Participate in joint planning,program development, monitoring and
implementation of Colorado Works in Weld County, Employment First, and other
related employment and training programs for Colorado Works in Weld County
applicants and recipients with Employment Services.
F. Provide training to Employment Services in the operation of Colorado Works in
Weld County and related activities through the Colorado Department of Human
Services and other appropriate training sources, as applicable.
G. The Department shall establish billing procedures and reimburse Employment
Services for actual,reasonable, and necessary expenses incurred in providing
services pursuant to Section 6.012.6.
Ii. Provide the initial information and orientation materials for Colorado Works in
Weld County participants as prescribed through 9CCR 2503-1, Section 3.634.13.
6.012.4 Functions of Employment Services
A. Prepare employability assessment of Colorado Works in Weld County applicants
and recipients including participation barriers for purposes of the individual
responsibility contract and assignment to Colorado Works in Weld County work
activities.
B. Develop, monitor, and direct mandatory and optional work activities as described
in 9CCR 2503-1, Sections 3.600, and the Weld County Department of Social
Services Operations Manual.
C. Complete all necessary client, employer, or work site agreements and related
paperwork for Colorado Works in Weld County work activities.
D. Determine the time and dates for scheduling employability assessment so the
Department may refer Colorado Works in Weld County applicants and recipients
to Employment Services.
E. Assess and recommend additional supportive services for Colorado Works in
Colorado Works in Weld County and Child Care Policies and Procedures
Weld County participants to continue in Colorado Works in Weld County
activities or employment. Notify Department case managers of supportive service
referrals.
F. Approve work activities based on the aptitude, skills, and background.of the
client, and labor market demand. Amend the Individual Responsibility Contract
with the client.
G. Determine if the Colorado Works in Weld County participant is satisfactorily
progressing in work activities through progress described in the Basic Work Skills
Development Report, adherence to time and attendance policies, and other
policies and procedures of the Colorado Works in Weld County Program.
H. Provide an itemized statement of expenditure and request for payment of any
services provided to a Colorado Works in Weld County participant. This itemized
statement would include, but not limited to, any expense incurred for the
Employment Services learning laboratory, Mini-Bus transportation, and testing.
This itemized statement must be submitted by the 15th of the following month
that the service was provided to the Depai fluent. The client information on the
itemized statement must include cost, COIN State ID, and COIN household
number.
I. Provide proper invoices and verification of services performed by Employment
Services for costs incurred in the performance of Employment Services as
described in Section 6.012.6.
6.012.5 Participant Flow Chart
The participant flow chart is described in Exhibit F.
6.012.6 Budget Transfer from the Department to Employment Services
Revised 7/1/98
Revised 9/99 The Department will remit to Employment Services an amount not to exceed.$278,393.25
for services provided from July 1, 1999 through June 30, 2000. Employment Services
will bill the Department for services provided as described in Section 6.012.4 of the
Deprrtment's Operations Manual and will not seek additional reimbursement for these
same services directly from the Colorado Department of Human Services. Tne
3278,393.25 is calculated as follows:
Budget Item Budget Amount
A. Staff: Salary Fringe
1. .1 FTE Director of DHS $ 9,761.75 $ 2.733.29
2. .2 FTE Director of Employment Services 9,737.72 2.726.56
3. .5 FTE Program Coordinator 19,502.89 5.460.81
4. 1.5 Registration 41,463.61 11.609.81
5. 1.75 FTE IRC Skill Development and
Assessment Interpretation 48,374.22 13.544.78
Colorado Works in Weld County and Child Care Policies and Procedures
6. 1. FTE Employer Relations 27,642.41 7,739.87
7. .5 Fiscal (tracking, reporting, and
accounting functions) 25,074.63 7.02:0.90
Subtotal $181,557.13 $50,836.02
B. Overhead: (Includes operating, travel,
overhead, and all costs
assocciated with staff
administration) $46,000.00
C. Total $278,393.25
Colorado Works in Weld County and Child Care Policies and Procedures
6.014 Child Care
Eliec 9/10/97
6.014.1 Client Eligibility
Revised 9/99
Effective October 4, 1999, families whose income does not exceed 185% of poverty level
will be eligible for child care under the Colorado Works in Weld County Program.
6.014.2 Child Care Provider Rates
Revised 9/99
Effective January 1, 2000, child care provider rates will be as follows:
Children under Children over
the age of two the age of two
Full-Time Part-Time Full-Time Part-Time
Licensed Centers $27.25 $15.00 $22.25 $13.00
Licensed Homes 18.25 10.00 16.75 9.25
Exempt/Unlicensed Care 10.00 5.50 8.75 5.00
6.014.3 Registration,Activity and Transportation
Added 3/98
The Department pays registration, activity, and transportation fees only to licensed child
care facilities. Providers must also charge private-pay families these same fees if they are
going to charge the Department of Social Services.
6.014.31 Absences
Added 3/98
Abserces are paid to licensed providers only. Payment will be made for three days
absence to hold a child's slot when the child is not in care. More than three absences may
be approved and paid for verifiable medical reasons provided by the client.
Holidays are paid to licensed providers only. The following holidays will be paid as billed
by the provider: New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, and Christmas Day.
Payment will be made for a maximum of 30 days to hold a child's slot when a parent is
between eligible activities. This does not include payment when adult students are on
summer break. Providers must have prior approval from the child care worker before
agreeing to hold a slot.
6.014.32 Registration, Activity, and Transportation Fee
Added 3/98
Revised 9/99 The registration, activity, and transportation fees are combined into one daily rate with the
child care fee. Registration, activity, and transportation fees are pro-rated daily and
combined with the daily provider Child Care rate. An activity fee may not exceed $1.00
per day. A transportation fee may not exceed $2.00 per day. Effective January 1, 2000.
The fees will be as follows
Prorate daily registration fee: $ .25
Prorate daily activity fee: $ 1.00
Colorado Works in Weld County and Child Care Policies and Procedures
Prorate daily transportation fee: $ 2.00
Total daily rate: $ 3.25
6.014.33 20% Rule
Added 3/98
Working families enrolled in the Low-Income component of CCAP are not recuired to
earn at least 20% more than what the county pays in child care costs when their first six-
month redertmination of eligibility is calculated. Effective February 1, 1998.
6.014.34 Immunizations
Added 6/99 Families will be required to provide current immunization records within 30 days of the
date of application for the Low-Income program and annually with redeterminations.
Failure to provide these records would result in denial or termination of benefits.
Colorado Works in Weld County and Child Care Policies and Procedures
6.027 County Optional Other Assistance
Effective 9/10/97
Revised 9/99
6.027.1 Supportive Service Payments Made to Caretaker Relatives on Behalf of Children in
their Care(Not an Adoptive or Natural Parent)
The Department will provide Colorado Works in Weld County supportive service
payments made on behalf of dependent children who are in the custody of relatives, other
than aiological or adoptive parents,to the 5th degree of kinship and eligible for ongoing
basic cash assistance as outlined in Volume III of the Colorado Department of Human
Services public assistance guidelines. Supportive payments are in addition to the standard
Basic Cash Assistance payment.
6.027.2 Eligibility Criteria
The following eligibility criteria must be met for Colorado Works in Weld County
supportive service payments.
A. A dependent child is living in the home of a caretaker relative (other than a
biological or adoptive parent) when the relative has custody of the child more than
50% of the time in the month in which application is made for supportive service
assistance.
Living in the home of the caretaker relative will be considered even though:
1. The child is under the jurisdiction of the court.
2. Legal custody is held by an agency or individual that does not have
physical custody of the child.
3. The child is in regular attendance at a school away from home.
4. Either the child or the relative is away from the home receiving medial
treatment.
5. Either the child or the relative is temporarily absent from the home for
less than forty-five (45) calendar days.
6. The child is in voluntary foster care placement for a period not to exceed
three(3) months. Should the foster care plan change after the initial three
months and the placement becomes court ordered, the child is no longer
considered to be living the home as of the time of the foster care plan is
changed.
7. The caretaker relative does not receive Colorado Works in Weld County
Basic Cash Assistance cash assistance payment.
8. There is an active cash assistance case for the dependent child.
Colorado Works in Weld County and Child Care Policies and Procedures
B. The dependent children meet the age and other basic eligibility criteria as defined
in Volume III of the Colorado Department of Human Services regulations to be
eligible for and receiving Basic Cash Assistance.
C. Resources of'the child may not exceed the State maximum of$2000.00.
6.027.3 Supportive Service Payment Limit
The child may be eligible for supportive service payments,not to exceed $3300.00 per
child Tier year. The Depai tment will provide payments will only be made on behalf of a
child and in order to enhance the child's quality of life and promote stability. Payments
will include but not limited to, clothing, school supplies and fees, vision and activity fees.
Colorado Works in Weld County and Child Care Policies and Procedures
Exhibit J
Added 9/99
WELD COUNTY CHILD CARE EXEMPTION
Colorado Works applicants and participants who are caring for a child(ren) who is under age six (6)
may not be sanctioned if the individual has a demonstrated inability to obtain needed child care due to
the lack of
1. Appropriate child care within a reasonable distance from the person's home or work site; or
2. Available or suitable child care by a relative or other individual: or
3. Appropriate and affordable child care arrangements within the rate structure defined in the
county child care plan. 3.621.22B
If child care is not available, the applicant/participant is exempt from work activities if one or more of
the following reasons apply:
1. Affordable child care arrangements are unavailable in Weld County when the cost of available
child care exceeds the maximum amount Weld County Department of Social Services deems as
appropriate and considers a participant could pay. Appropriate child care would not exist if
there was no facility or home available where a child's health and safety could not reasonably
be assured, or
2. Informal child care does not exist when a TANF recipient cannot make arrangements for child
care with a relative or acquaintance and assure that the child's health and safety would not be in
jeopardy, or
3. Child care is not available when it is not within a reasonable distance from work or home to
allow the recipient to effectively participate in the Colorado Works in Weld County Program.
It must also he demonstrated that a reasonable commuting time and/or alternative transportation
is also not available.
I have read the above and Do Do not(circle one) wish to request an exemption from the Colorado
Works in Weld County program. Verification of good cause reasons will need to be provided and will
be reviewed by the eligibility technician.
Participant/Applicant Date
Technician
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