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Home My WebLink About952509.tiffWELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 November 21, 1995 C, Division of Local Government 1313 Sherman Street Room 520 Denver, CO. 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Telephone Service Authority: Certification of 1996 budget copy 1996 Budget Message --Description of Service - -Budgetary Accounting Basis - -Lease-Purchase Agreements - -Summary of Resources and Estimated Expenditures - -Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 1996 Budget 1996 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Finance and Administration, at 356-4000, extension 4218. Very truly yours Kim Fliethman Secretary/Treasurer 911 Emergency Telephone Authority ( §52509 C mc5 l' CERTIFICATION I hereby certify that the attached 1996 Final Budget is a true and accurate copy of the budget of the Weld County 911 Emergency Telephone Service Authority, adopted by the governing board on the November 21, 1995. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD • NG .Of : Q C) Subscribed and sworn to before me this / l) day of fJvollib , 1995. BY: /1 / S Kim Fliethman Secretary/Treasurer Final 1996 Budget WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 September 15, 1995 Weld 911 Emergency Telephone Service Authority Board 915 Tenth Street Greeley, CO 80631 Dear Board Members: The 1996 budget for the Weld 911 Emergency Telephone Service Authority Board totals $822,550. The budget includes revenue of $383,500 from the E911 surcharge, $20,000 from interest earnings, and an estimated $863,732 beginning fund balance accruing from previous years. The 1996 budgeted expenditures will support 911 operating costs of $211,000, $445,300 for equipment upgrade and a backup E911 emergency dispatch unit/center, a $20,000 contingency, and $121,250 in depreciation expense for a total of $822,550. The Board implemented a new policy in 1992 to restrict a portion of cash funds to accumulate an equipment replacement reserve to replace the $727,500 in equipment purchased by the Board to support 911 service. The Board intends to use a six year, straight-line method of projecting equipment life to recover approximately $121,250 each year from 1991. This method would result in a $566,632 equipment replacement reserve by the end of the 1996 budget year. The estimated ending fund balance for 1995 is $863,732. Anticipated 1996 ending fund balance is $566,6322. An emergency reserve of $25,000, which exceeds the required 3% reserve under the TABOR Amendment, is included in the 1996 budget. Sincerely, Kim Fliethman Secretary/Treasurer Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three -digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP). There are PSAP's in Fort Lupton and Weld County Regional Communications Center. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the E-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1st. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 1996 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. $727,500 in equipment will be depreciated using a straight-line method and a six year life. This depreciation method results in an annualized expense of $121,250. Lease -Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2)(d), CRS, 1973 as amended: $ 0 A. $ 0 B. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease - purchase agreements involving real property. The total maximum payment liability of the local government under all lease -purchase over the entire terms optional renewal terms. agreements involving real property of such agreements, including all $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease -purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease -purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 1996 to December 31, 1996 Actual Resources 1994 Estimated Proposed Final 1995 1996 1996 Beginning Fund Balance $ 532,919 $ 742,940 $ 863,732 $ 863,732 Estimated Revenue Surcharge Interest Total Resources Estimated Expenditures 335,453 360,000 21,802 17,510 890,174 1,120,450 Operations Telephone Charges 112,755 Maintenance 37,490 Building and Grounds 13 110,400 30,000 100 383,500 383,500 20,000 20,000 1,267,232 1,267,232 150,000 60,000 1,000 150,000 60,000 1,000 Equipment Telephone Equipment -0- 53,000 85,000 85,000 Installation -0- -0- 12,600 12,600 Depreciation 121,250 121,250 121,250 121,250 Building -0- -0- 347,700 347,700 Contingency 20,000 20,000 20,000 Emergency Reserve 18,000 25,000 25,000 Total Expenditures -271,508 352.750 822,550 822,550 ENDING FUND BALANCE S 618,666 S 767.700 $ 444,682 S 444,682 BALANCE WITH DEPRECIATION RESERVE $ 742.940 S 863.732 S 565,932 S 565,932 Weld 911 Emergency Telephone Authority 1996 1994 1995 1996 1996 85-0001 Revenues Actual Estimate Proposed Final 3440 Telephone Surcharge $ 335,453 $ 360,000 $ 383,500 $ 383,500 3610 Earnings on Deposit 21,802 17,510 20.000 20.000 Total Revenue $ 357.255 $ 377.510 $ 403,500 $ 403.500 Weld 911 Emergency Telephone Authority 1996 1994 1995 1996 1996 85-2155 Emera Tel Operations Actual Estimate Proposed Final 6345 Telephone Charges $ 112,755 $ 110,400 $ 150,000 $ 150,000 6363 Repair & Maintenance 37,490 30,000 60,000 60,000 6366 Buildings & Grounds 13 100 1,000 1.000 Total Expenditures S 150,258 S 140,500 S 211.000 $ 211.000 Weld 911 Emergency Telephone Authority 1996 1994 1995 1996 1996 85-1945 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 121,250 $ 121,250 $ 121,250 $ 121,250 6940 Equipment 53,000 85,000 85,000 6940 Installation 12,600 12,600 6920 Building 347,700 347,700 Total Expenditures S 121,250 $ 174,250 S 566,550 $ 566,550 1994 1995 1996 1996 85-1945 Equipment Actual Estimate Proposed Final 6940CONT Contingency $ $ 20,000 $ 20,000 $ 20,000 6940EMGY Emergency Reserve 18,000 25,000 25,000 Total Expenditures $ $ 38,000 S 45,000 $ 45,000 Affidavit of Publication STATE OF COLORADO ss. County of Weld, VOIVEN NDTOE t HyS Ime bees eandleml go ViliblasieW 011 =IMMThiorillifitr. a1000.A mey sitgslea boon Sed In es pie wn- alga al the Clerk to the gaud llisgispossd budget wu e.,Iestmied is open tot MAIM the to :Win Roan 350, W.0 County fl^SN Cambs. its 101n OerM, Oa.My. CoMmloo.Mrrsa e.r xi. Mks. 1200 noon.. Am en.w.Md .Mete .ANA wad O.uiY011Empt- ies 8mammal mAAnab Moab Me M owIwo Merlons w register mMaow rallltiMEMODICY manna ER i WELD COUNTY �COI,ORADO 1011 O�ECRE-N� oOde_ °1� Lorita Seidler of said County of Weld, being duly sworn, say that I am an advertising derk of THE GREELEY DAILY TRIBUNE, and THE GREELEY REPUBLICAN that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive (days) (4vnto; that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the issue of said newspaper bearing date Twenty-sixth day of October and the last publication thereof; in the issue of said newspaper bearing date the Twenty-sixth AD 1995 day of October AD 1995 that said The Greeley Daily Tribune and The Greeley Republican, has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. October 26. 1995 Total Charge. $10.85 Advertising Clerk Subscribed and sworn to before me this 26th day of October A D 1995 My commission expires 7-28-96 I/ Notary Public AFFIDAVIT OF PUBLICATION NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been sub- mibed to -the Weld County 911 Emergency Tele- phone Service Authority Board for the ensuing year of 1996. A copy of the proposed budget has ben tiled in the Weld County office of the Clerk to the Board where same is' open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held In Room 350, Weld County Cen— tennial Complex, 915 10th Street, Greeley, Colorado, on November 21, 1995, at 12:00 noon. Any Inter- ested elector within such Weld County 911 Emer- gency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY SERVICE AUTHORITY WELD COUNTY, COLORADO BY: KIM FLIETHMAN SECRETARY/ TREASURER DATED: October 23, 1995 PUBLISHED: October 26, 1995, in the Greeley Daily Tribune and In The North Weld Herald ERIKA C. BAGLEY Notary Publl: State C1 Ccl rcc STATE OF COLORADO 5S. COUNTY OF WELD I, Bruce J. Bormann, of said County of Weld, being duly sworn, say that I am Publisher of THE NORTH WELD HERALD a weekly newspaper having a general circulation in said County and State, published in the town of Eaton, in said County and State; and that the notice, of which the annexed is a true copy, has been published in said weekly newspaper for (111,e successive weeks, that the notice was published in the regular and entire issue of every number of the paper during the period and time of publication, and in the newspaper proper and not in a supplement, and that the publication of said notice: Gro 71O /42,frall was in said newspaper bearing the date(s) of: ,19 ,19 ,19 and that the said THE NORTH WELD HERALD has been published continuously and uninterruptedly for the period of 52 consecutive weeks, in said County and State, prior to the date of first publication of said notice, and the same is a newspaper within the meaning of an Act to regulate printing of legal notices and adverti ents, approved . = 18, 1931, and all prior acts so far force. C J. BORMANN, PUBLISHER Subscribed and sworn to before me this 2( HI day of Cato b , 19 95 &ha, a. cart. NO RY PUBLIC My commission expires Oat. 2.) /999 RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 1996 BUDGET YEAR. WHEREAS, the Authority Board, on November 21, 1995, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses Capital Outlay Depreciation Contingency Emergency Reserve Debt Service TOTAL FUND ,ADOPTED this 2./ day of November, /? ATTEST: . /7 e SECRETARY/TREASURER CHAT AUTHORITY BOARD A.D./71495. AUTHORITY BOARD $ 211,000 445,300 121,250 20,000 25,000 -0- S 822,550 RESOLUTION TO ADOPT MONEY A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 1996, AND ENDING ON THE LAST DAY OF DECEMBER, 1996. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Kim Fliethman, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Kim Fliethman, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 21, 1995, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 822,550 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus From sources other than general property tax From general property tax levy TOTAL REVENUES $ 863,732 403,500 -0- $1,267,232 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this e7,/ day of November, A.D., ,1995. /4 ATTEST: SECRETARY/TREASURER CHAIRMAN AUTHORITY BOARD AUTHORITY BOARD Hello