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Home My WebLink About990352 RESOLUTION RE: APPROVE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM CERTIFICATION AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Section 8 Management Assessment Program Certification from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Housing Authority, to the U.S. Department of Housing and Urban Development, with terms and conditions being as stated in said certification, and WHEREAS, after review, the Board deems it advisable to approve said certification, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Housing Authority Board, that the Section 8 Management Assessment Program Certification from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Housing Authority, to the U.S. Department of Housing and Urban Development be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said certification. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of February, A.D., 1999. BOARD OF COUNTY COMMISSIONERS W COUNTY, C LORADO ATTEST: I'#tJ/t \ DalqK. Hall, ChairWeld CountyClerkto,' �e n 1 / 'Barbara J. Kirkmeyer,zjir Tem BY: Deputy Clerk to the 40/. `George E axter i D A TO FORM: �riIL e Cow y Attorney ''' c t , :// ae4'-Yr1 Glenn Vaad --. 990352 HA0019 C. COLORADO MEMORANDUM TO: Dale K. Hall, Chair DATE: February 19, 1999 Board of Weld County Commissioners FR: Thomas Teixeira, Executive Director RE: SEMAP Certification Weld County Housing Authority is requesting signature on the SEMAP Certification. 990352 SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION The SEMAP Certification has been prepared for Board review. SEMAP is a monitoring tool required by HUD to assure that Section 8 programs are being operated according to federal regulations. 1999 is the first year that SEMAP will be implemented. The attached SEMAP Certification is presented to the Board for your signature. te- H 7 - 5- 6 Section 8 Management Assessment U.S. Department of Housing OMB Approval No.2577-0215(exp.1/31/2000) ProProgram (SEMAP) and Urban Development g Office of Public and Indian Housing Certification Public reporting burden for this collection of information is estimated to average 5.0 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of Information.This agency may not conduct or sponsor,and you are not required to respond to,a collection of information unless it displays a currently valid OMB control number. This collection of information is required by 24 CFR sec 985.101 which requires a Housing Agency(HA)administering a Section 8 tenant-based assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The Information from the HA concerns the performance of the HA and provides assurance that there is no evidence of seriously deficient performance.HUD uses the information and other data to assess HA management capabilities and deficiencies,and to assign an overall performance rating to the HA. Responses are mandatory and the information collected does not lend itself to confidentiality. Instructions: Complete this certification form using the HA's actual data. HA Name For HA Fiscal Year Ending Submission Date WELD COUNTY HOUSING AUTHORITY 1998 February 4, 1999 Check here If the HA expends less than $300,000 a year In Federal awards: Indicators 1 -7 will not be rated H the HA expends less than$300,000 a year in Federal awards and its Section 8 programs are not au led by an Independent auditor. An HA that expends less than$300,000 in Federal awards in a year must still complete the certification for these indicators. Performance Indicators 1. Selection from the Wailing List. The HA has written policies in its administrative plan for selecting applicants from the waiting list and follows these policies when selecting applicants for admission from the waiting list. (24 CFR 982.54(d)(1)and 982.204(a)) HA Response Yes X No 2. Reasonable Rent. The HA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units(1)at the time of initial leasing,(ii)before any increase In the rent to owner,and(iii)at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The HA's method takes into consideration the location,size,type,quality,and age of the unit to be leased and the amenities,housing services,and maintenance and utilities provided by the owner under the lease in determining comparability and the reasonable rent. (24 CFR 982.4,982.54(d)(15)„982158(1)(7)and 982.503) HA Response Yes X No 3. Determination of Adjusted Income. At the time of admission and reexamination,the HA verifies and correctly determines adjusted annual Income for each assisted family and,where the family is responsible for utilities under the lease,the HA uses the appropriate utility allowances for the unit leased in determining the gross rent.(24 CFR part 5,subpart F and 24 CFR 982.516) HA Response Yes X No 4. Utility Allowance Schedule. The HA maintains an up-to-date utility allowance schedule. (24 CFR 982.517) HA Response Yes XI No 5. HOS Quality Control Inspections. An HA supervisor(or other qualified person)reinspects a sample of units during the HA fiscal year,numbering at least 5 percent of the number of units under contract during the last completed HA fiscal year,for quality control of HOS inspections.The HA supervisor's reinspected sample is drawn from recently completed HOS inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors. (24 CFR 982.405(b)). HA Response Yes Xi No 6. HOS Enforcement.Following each HOS Inspection of a unit under contract where the unit fails to meet HOS,any cited life-threatening HOS deficiencies are corrected within 24 hours and all other cited HOS deficiencies are corrected within 30 days from the Inspection or any HA-approved extension. Or, if deficiencies are not corrected timely,the HA stops(abates)HAPs or terminates the HAP contract,or,for family-caused defects,takes prompt and vigorous action to enforce the family obligations. (24 CFR 982.404) HA Response Yes I XI No 7. Expanding Housing Opportunities(Applies only to HAs with jurisdiction in metropolitan FMR areas).The HAimptemented apolicyto encourage participation by owners of units located outside areas of poverty or minority concentration;informs rental certificate and rental voucher holders of the full range of areas where they may lease units both inside and outside the HA's jurisdiction and explains portability;supplies a list of landlords or other parties who are willing to lease units or help families find units,including units outside areas of poverty or minority concentration;and has analyzed the need for exception rents. (24 CFR 982.54(d)(5),982.153(b)(3)and(b)(4),982.301(a)and 983.301(b)(5)and(b)(13)) HA Response Yes I XI No Not Applicable 8. FMR Limit and Payment Standards. The initial gross rents for at least 98%of units newly leased under the rental certificate program,other than over-FMR tenancies,are at or below the applicable FMR or approved exception rent limits and the HA has adopted current payment standards for the rental voucher program by unit size for each FMR area in the HA jurisdiction and,if applicable,for each HUD-approved exception rent area,which do not exceed the current applicable FMR or HUD-approved exception rent limits and which are not less than 80 percent of the current FMR/exception rent limit(unless a lower percent is approved by HUD). (24 CFR 982.508(a)and.505(b)(3)) HAResponse Yes I—X1 No form HUD-52648(9/98) Page 1 of 3 ref.24 CFR Part 985 1)3 -� 8. (cony.) Enter current FMRs and payment standards(PS) 0-BR FMR 418 1-BRFMR 462 2-BRFMR 582 3-BRFMR 807 4-BRFMR 955 PS PS _ 396 PS_ 497 PS 650 PS 750 if the HA has jurisdiction in more than one FMR area,and/or If HUD has approved exception rent areas,attach similar FMR and payment standard comparisons for each FMR and exception rent area. 9. Annual Reexaminations. The HA completes a reexamination for each participating family at least every 12 months. (24 CFR 5.617) HA Response Yes X No , 10. Correct Tenant Rent Calculations.The HA correctly calculates tenant rent In the rental certificate program and the family's share of the rent to owner In the rental voucher program. (24 CFR 992,Subpart K) HA Response Yes X No L 11. Pnoceniract HOS Inspections.Each newly leased unit passed HOS inspection before the beginning date of the assisted lease and HAP contract.(24 CFR 982.305) HA Response Yes x No 12. Annual HOS Inspections. The HA inspects each unit under contract at least annually. (24 CFR 982.405(a)) HA Response Yes I B l No 13. Lease-Up. The HA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year. HA Response Yes X No 14a Family Self-Sufficiency Enrollment(Applies only to HAs required toadministeran FSS program).The HA has enrolled families in FSS as required.(24 CFR 984.105) HA Response a. Number of mandatory FSS slots(Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later through the 2nd to last completed Federal FY. Exclude units funded in connection with Section 8 and Section 23 project- based contract terminations;public housing demolition,disposition and replacement;HUD multifamily property sales; prepaid or terminated mortgages under section 236 or section 221(d)(3);and Section 8 renewal funding) 12 or,Number of mandatory FSS slots under HUD-approved exception b. Number of FSS families currently enrolled 6 1 c. Portability: If you are the Initial HA,enter the number of families currently enrolled in your FSS program,but who have moved under portability and whose Section 8 assistance is administered by another HA Percent of FSS slots filled(b+c divided by a) 58% or,Not Applicable 14b. Percent of FSS Participants with Escrow Account Balances(Applies only to HAs required to administer an FSS program). The HA has made progress in supporting family self-sufficiency as measured by the percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305) HA Response Yes No X a Portability:If you are the initial HA,enter the number of families with FSS escrow accounts currently enrolled in your FSS program,but who have moved under portability and whose Section 8 assistance Is administered by another HA or,Not Applicable 1 Deconcentration Bonus Indicator (Optional and only for HAs with jurisdiction in metropolitan FMR areas). The HA is submitting with this certification data which show that: (1) Half or more of all Section B faMles with children accisted by the HA in its principal operating area resided in low poverty census tracts at the end of the last HA FY; (2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the HA's principal operating area during the last HA FY Is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last HA FY; or (3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the HA's principal operating area over the last two HA FYs Is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last HA FY. HA Response Yes No If yes,attach completed deconcentration bonus indicator addendum. I hereby certify that,to the best of my knowledge,the above responses under the Section 8 Management Assessment Program(SEMAP)are true and accurate for the HA fiscal year indicated above. I also certify that,to my present knowledge,there is not evidence to indicate seriously deficient performance that casts doubt on the HA's capacity to administer Section 8 rental assistance in accordance with Federal law and regulations. Warning:HUD will prosecute false daims and statements.Conviction may resutt in criminal and/or civil penalties.(18 U.S.C.1001,1010,10'12; 31 U.S.C.3729,3802) Executive Director,signature&date Chaiitye, \n,Board of Commis one s nature&date X .w,iy G'GLI 'G'�l-r�� /5'>:5 X _f G , _(7,v 2/99.) The HA may include with its SEMAP certification any information bearing on the accuracy o completeness o information sad by HA in providing its certification. form HUD-52648(9/98) Page 2 of 3 ref.24 CFR Part 985 SEMAP Certification - Addendum for Reporting Data for Deconcentration Bonus Indicator Date 2-4-99 HA Name WELD COUNTY HOUSING AUTHORITY Principal Operating Area of HA WELD COUNTY (The geographic entity for which the Census tabulates data) Special Instructions for State or regional HAs. Complete a copy of this addendum for each metropolitan area or portion of a metropolitan area (i.e.,principal operating areas)where the HA has assisted 20 or more Section 8 families with children in the last completed HA FY. HUD will rate the areas separately and the separate ratings will then be weighted by the number of assisted families with children in each area and averaged to determine bonus points. 1990 Census Poverty Rate of Principal Operating Area Criteria to Obtain Deconcentration Indicator Bonus Points To qualify for bonus points, an I-IA must complete the requested information and answer yes for only one of the 3 criteria below. However, State and regional HAs must always complete line 1) b for each metropolitan principal operating area. 1) a. Number of Section 8 families with children assisted by the HA in its principal operating area at the end of the last HA FY who live in low poverty census tracts. A low poverty census tract is a tract with a poverty rate at or below the overall poverty rate for the principal operating area of the HA, or at or below 10%whichever is greater. 335 b. Total Section 8 families with children assisted by the HA in its principal operating area at the end of the last HA FY. c. Percent of all Section 8 families with children residing in low poverty census tracts in the HA's principal operating area at the end of the last HA FY (line a divided by line b). Is line c 50%or more?Yes No 2) a. Percent of all Section 8 families with children residing in low poverty census tracts at the end of the last completed HA FY. b. Number of Section 8 families with children who moved to low poverty census tracts during the last completed HA FY. c. Number of Section 8 families with children who moved during the last completed HA FY. d. Percent of all Section 8 mover families with children who moved to low poverty census tracts during the last HA fiscal year(line b divided by line c). Is line d at least two percentage points higher than line a?Yes No 3) a. Percent of all Section 8 families with children that resided in low poverty census tracts at the end of the second to last completed HA FY. b. Number of Section 8 families with children who moved to low poverty census tracts during the last two completed HA FYs. c. Number of Section 8 families with children who moved during the last two completed HA FYs. d. Percent of all Section 8 mover families with children who moved to low poverty census tracts over the last two completed HA FYs (line b divided by line c). Is line d at beast two percentage points higher than line a?Yes No if one of the 3 criteria above is met,the HA may be eligible for 5 bonus points. See instructions above concerning bonus points for State and regional HAs. form HUD-52648(9/98) Page 3 of 3 ref.24 CFR Part 985 Hello