HomeMy WebLinkAbout990032.tiff PUBLISHING SERVICES AGREEMENT
THIS AGREEMENT is made and entered into thisl3th day of .Tan„ary , 1999, by and
between COLORADO CODE PUBLISHING COMPANY, a Colorado corporation, hereinafter
referred to as the "Publisher," and the COUNTY OF WELD, COLORADO, hereinafter referred to as
the "County."
WITNESSETH; upon the mutual promises, covenants and considerations furnished by the
parties hereto, it is agreed as follows:
1. Publishing Service. The Publisher agrees to undertake on behalf of the County the
publishing services which are described herein, at the price established herein.
2. Cost of Service. The total cost for the project is Fourteen Thousand Five Hundred Dollars
($14,500.00) for fifty (50) finished copies of the completed code. It is estimated that the final code
will consist of one thousand one hundred(1,100)pages in duplex form(resulting in approximately 550
sheets), including the table of contents and index. The code will be assembled in a three-inch swing-
hinge binder, with printed divider tabs, acetate first sheet and last sheet protector, in medium blue
color, with the words Weld County Code embossed on the binder in gold letters.
3. Payment. The County shall pay to the Publisher the sum of Three Thousand Six Hundred
Twenty-five Dollars ($3,625.00) upon execution of this Agreement. Within thirty (30) days after
delivery to the County of the first draft of the work, the County shall pay to the Publisher the sum of
Three Thousand Six Hundred Twenty-five Dollars ($3,625.00). The Publisher will not invoice the
County for the remaining portion of the work until completion of such work and acceptance of such
work by the County. Upon completion and acceptance of the remaining portion of the work and
receipt of the invoice from the Publisher for such services, the County shall pay to the Publisher the
balance due of Seven Thousand Two Hundred Fifty Dollars($7,250.00).
4. Scope of Work. With regard to the work to be accomplished, the Publisher agrees as
follows:
a. Schedule for Completion. To complete the work in the time provided herein, and to
deliver the draft of the proposed code as well as other documents and finish the code according
to the schedule established herein.
b. Editorial Analysis and Ordinance Review. To examine all existing ordinances of the
County,as well as any proposed to be added to the existing code, for the purpose of determining
which ordinances are appropriate for inclusion in the code, and to revise and republish the
existing code as provided in Section 6 hereafter.
c. County Attorney Review. All of the ordinances or any other matters which are
suggested for inclusion in the code shall be submitted to the County Attorney for review,
amendment or additional work desired. All work provided by the Publisher and its final product
shall be submitted to the County Attorney for review. Any review of the work by the County
Attorney shall not relieve the Publisher of its obligations under this Agreement.
d. Adopting Ordinance. The Publisher shall prepare a draft of an adopting ordinance for
the code,which ordinance shall comply with state statutes.
0,06104 G 1-46 990032
003p9`7 &,Coas7
5. Formatting Features.
a. Formatting options are numerous. The Publisher recommends a two-column-per-page
format and printing on both sides of each page. If a different formatting option is preferred,
there is no additional charge.
b. An expandable numbering system will be utilized, based upon the Chapter, Article
and Section number. Each page will have a header indicating the starting section number for
that page. A descriptive name, legislative history and cross-references will be provided for each
section. Tables of contents will be provided for each chapter, and an index will be created using
section headings and other key words. Reference tables will include an ordinance disposition
table, statutory reference table and a table of up-to-date pages.
b. The paper is recycled 20# bond/50# offset. The preferred color is cream, assisting in
readability; however,white offset can be substituted if desired.
6. Timetable. The procedure and timetable for codification are as follows:
a. Within one (1) month after the contract is awarded, the Publisher will assist the
County to gather the work for review with County officials.
b. The Publisher will organize and enter the existing ordinances, new ordinances and
other related materials into a computer-based word processing system for organizing, editing,
construction of tables and indexing. A substantially complete first draft and analysis will be
printed and delivered to the County within four (4) months from receipt of the work, for the
County to review,analyze and edit as desired.
c. After County review, Publisher, will confer with County officials to review additions,
changes and revisions necessary to complete the code and to supply to the County a
memorandum of the conference outcomes to be completed.
d. Within three (3) months after editing by the County and return of the work to the
Publisher,additions and corrections will then be made, and the code will be printed, assembled,
placed in binders by the Publisher and delivered to the County.
7. Computerized Copy.
a. The Publisher shall furnish the complete code in MS Word 97 for Windows or
WordPerfect software, on floppy disk to the County at the charge of Thirty Dollars ($30.00).
The complete code is also available on CD-ROM for the charge of Eighty Dollars ($80.00) per
CD-ROM.
b. The Code is available in one(1)file on CD-ROM, saved to HTML if desired, in order
to utilize the search features contained in MS Word 97 and WordPerfect 8.0.
c. If Internet access to the code is desired, access will be provided through Book
Publishing Company, an outside source, at the direct normal cost charged to all subscribers, for
initial service and for updates through supplementation. There will be no surcharge for access
through the Publisher. The Publisher will provide supplemented work to the outside source for
update on the Website.
8. Supplementation Services. The Publisher agrees to maintain the code of the County by the
publication of loose-leaf supplements as follows:
-2- ,003 a
a. Publishing Service. The Publisher agrees to provide a code supplementation service
which provides amendments to the existing County code. Such amendments shall include
revisions to the code since the date of the last supplementation, including the changes in text,
table of contents, index and legislative history.
c. Editorial Analysis. The Publisher will analyze the changes that are included in the
adopted ordinances to determine their effect on the existing code. All affected pages, including
table of contents and index pages, will be replaced as part of the supplement. The Ordinance
Disposition Table and Table of Up-to-Date Pages will be updated with each supplementation.
b. Schedule for Publication. The Publisher agrees that, upon receipt of the ordinances
from the County, it will undertake and complete a draft of the supplementation within forty-five
(45) days thereafter and deliver the draft for review by the County. After approval or notice by
the County, the supplementation, revised if necessary, will be prepared within fourteen (14)
calendar days and delivered to the County for distribution.
d. User Assistance. Each supplement will contain an information sheet to assist the
individual user in posting the supplement. Instructions will be provided for removal of dated
pages and insertion of new pages.
e. Cost of Services. The cost for each supplemented page is Twenty-three Dollars
($23.00)per page for each set. A page is considered to be the area on one (1) side of a sheet of
paper. The number of sets of each page will correspond with the number of codes provided to
the County under Paragraph 2 above. The cost for tables, charts,graphs, algebraic formula and
other data requiring additional graphic preparation will be added to the above costs. The cost
per request is Thirty Dollars ($30.00) for an updated code on disk, and Eighty Dollars ($80.00)
for an updated code on CD-ROM.
f Payment. The County will promptly pay for costs of publication services within thirty
(30)days after receipt of the Publisher's invoice.
g. Mailing. Upon completion of the work, the Publisher will mail the completed
supplements to the County for distribution. Costs of shipping and handling shall be paid by the
County.
9. Term. The term of this Agreement shall be in effect for a period of one (1) year and shall
be automatically renewed thereafter for succeeding one-year terms until five (5) years hereafter unless
sooner terminated. The County may terminate the Agreement upon sixty (60) days' written notice.
The Publisher may terminate the Agreement after one (1) year upon sixty (60) days' written notice.
The parties may at any time modify the terms of this Agreement in writing.
IN WITNESS WHEREOF, the Publisher has caused this Agreement to be executed by its
officers and affixing the corporate seal thereto, and the County has caused this Agreement to be
executed by its officials and affixing its seal thereto,the day and year first above written.
COLORADO CODE PUBLISHING COMPANY
11)244440e--
✓' John H. Huisjen,liresident
ATTEST:
Sherry A. eWeth , Secretary
(SEAL)
COUNTY OF WELD, COLORADO
By.
Chair, ale K. Hall (01/13/99)
ATTEST: /�� ''
2 .f.. jv
BY: , ,#Ii=
Deputy CountyClerl Qj --
(SEAL) ))b.,
-4- 99003,A
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