HomeMy WebLinkAbout970542.tiffRESOLUTION
RE: APPROVE 1996 YEAR END SECTION 8 SETTLEMENT REPORT TO HUD AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 1996 Year End Section 8
Settlement Report to be submitted to the U. S. Department of Housing and Urban
Development, by and through the Board of County Commissioners of Weld County, on behalf of
the Weld County Housing Authority, and
WHEREAS, after review, the Board deems it advisable to approve said report, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex -officio Housing Authority Board, that the 1996 Year End Section 8
Settlement Report to be submitted to the U. S. Department of Housing and Urban
Development, by and through the Board of County Commissioners of Weld County, on behalf of
the Weld County Housing Authority be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said report.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of March, A.D., 1996.
ATTEST:
Weld County Cle
BY:
Deputy Clerk to th
eC : N,9; HULJ
BOARD OF COUNTY COMMISSIONERS
WELD UNTY, COL�O
t
George E Baxter, Chair
J
ce L. Harbert,
Dale K. Hall
ro-Tem
Barbara J. Kirkmeyer
EXCUSED
W. H. Webster
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32 Deficit (Amount by which Line 30 exceeds Line 16)
33 Provision for Project Account
a) Increase (Amount by which Line 31 exceeds Line 15.)
h) Decrease (Amount by which Line 15 exceeds Line 31)
Year End Settlement
34 Annual Contributions Due for Fiscal Year (Line 31 minus 32)
35 Total Partial Payments Approved by HUD for Fiscal Year
36 Underpayment due PHA (Amount by which Line 34 exceeds
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37 Overpayment due HUD (Amount by which Line 35 exceeds
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Part II. Operating Receipts
23 Actual Preliminary Administrative and General
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28 Project Receipts Other Than Annual Contd.
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30 Total Annual Contributions Required (Lines 26
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Balance Sheet for
Section 8 and Public Housing
See instructions on the reverse of page 3
r Pun& Housing Agency (Name .rte Address,
HOUSING AUTHORITY OF WELD COUNTY
P.O. BOX A
GREELEY, COLORADO
Assets Cash
U.S. Department of. Housing
and Urban Development
Low -Income Housing Program
sir
OMB No 2577- 0067 lexp 7;31186)
C099 -E090-002-007
,
3..nnua contributions contras Numbw
DEN -2392
5 1111.1 General Fund (Development and/or Operation) 21 569.72
6 1111.2 General Fund (Unapplied Debt Service Funds)
7 1111.3 General Fund (Modernization)
8 1114 Security Deposit Fund
9 1117 Petty Cash Fund
10 1118 Change Fund
Accounts Receivable
11 1122 Tenants
12 1124 Homebuyers
13 1125 HUD
14 1127 Advances for Security and Utility Deposits
15 1129 Other
16 1130 Notes and Mortgages Receivable
17
1145 Accrued Interest Receivable
Advances
18 1155 Limited Revolving Fund
19 1156 Unlimited Revolving Fund
20
1157 Other
21
Investments
1162 General Fund
22 1163 Homeownership Reserve Funds
Debt Amortization Funds
23 1171 Debt Service Fund
24 1172 Advance Amortization Fund
25 1173 Investments
26 1174 Accrued Interest Receivable — Investments
27
76 HUD Annual Contributions Receivable
28 1177 Deposits with HUD
29
Deferred Charges
1211 Prepaid Insurance
30 1212 Insurance Deposits
31 1255 Maintenance Work in Process
32 1260 Inventories (Materials)
33 1270 Inventories (Equipment)
34 1290 Other
4. Period Ended
12/31/96
612.36 612.36
107,508.14
107.508
Land. Structures and Equipment
35 1400.2 Development Cost
36 1400.3 Less: Development Cost Contra
37 1400.4 Land, Structures and Equipment
38 1510 Payments for Off -Site Utilities
39 1620 Undistributed Debits — Ineligible Expenditures
Bid Guaranties
40 1820 Undeposited Bid Guaranties
41 1830 Less. Returnable Bid Guaranties — Contra
Advances for Debt Amortization
42 1860 Advances from General Fund to Debt Service Fund
43 1870 Less. Refunds Due General Fund from Debt Service Fund
44 Total Assets
43,09/
14
21.946.81 21.94681
{
�'"aw-4',`=Y��,�WU � ^.i 1Q6711, (13
1. The General Fund includes S representing proceeds from disposition of property reserved 'a replacemer
of equipment or for such other purposes as provided in the annual contributions or aom nislrabon eomracl
NOTE Accrued annual leave of employees at the end of fiscal year $
Previous Editions Are Obsolete
Page 1 cf 3
iB 7-20
HL0-575`.)5 12-6`_:
HE 7.2
970 512
N.m. et Public Noua...a r.gencf
HOUSING AUTHORITY OF WELD COUNTY
I convlgalon, canoed Ne-
DEN —2392
P«led Ended
12/31/96
Liabilities Accounts Payable
45 2: t1 Vendors and Contractors
46 2112 Contract Retentions
47 211,1 Performance Deposits
48 2114 Tenants Security Deposits
49 2118 HUD (Accounts 2116.1. 21183. & 21:8.61
50 Other (Accounts 2:15. 2117. & 2119)
Notes Payable
51 2122 Protect Loan Notes (HUD)
52 2123 Administrative Notes (HUD)
53 2126 Protect Notes INon4HUDI
54 2129 Sundry Notes
55
2131.1
Accrued Liabilities
Interest Payable —'Development Notes and Bones THUD)
�"''.�yay-
56
2131.2
Interest Payable — Administrative Notes (HUD).^''
57
2131.3
Interest Payable — Other Notes — Deferred Payment (HUD)
58
2132
Interest Payable — Notes (Non -HUD)
59
2133
Interest Payable — Bonds (Non -HUD)
60
2137
Payments in Lieu of Taxes
228' . 83
61
Other (Accounts 2134, 2135. 2136. & 2139)
2 *9 8
62
2161
Trust and Deposit Liabilities
Homebuyers Ownership Reserve
=a -ft max• 3ti+T ci'.
_ .,
Fn?
63
2162
Homebuyers Non -Routine Maintenance Reserve
64
2165
Mortgagors Taxes and Insurance
s'
'w
.,�.,c�
65
2166
Mortgagors Maintenance Reserve
66
2168
Annual Contributions for Security and Utility
Deposit Funds Provided
67
2210
Deferred Credits
Prepaid Annual Contribution
,'�'� -q. yam.
`"-"z � �T-.,.-:-.C 'r
68
2240
Tenants hily Rents
hr
`ax Err
31,106
69
1
2241
Prepaid Monthly Payments (Homebuyers)
70
2250.1
Investment Income — Homebuyers
Ownership Reserve (Unapplieo) t
�x
§yT:45- x <F
71
2250.2
Investment Income — Homebuyers
Ownership Reserve (Applied)72
225 2251.1
Investment Income — Homebuyers Non-
Routine Maintenance Reserve (Unapplieo)
e
73
2251.2
Investment Income — Homebuyers Non -
Routine Maintenance Reserve (Applied)
(
74
2290
Other
31,106
Fixed Liabilities
75 2311 Permanent Notes (HUD)
76 2312 Permanent Notes (F. (FEB)
77 2321 Series 'A' Notes and Bonds Issued
78 2322 Series A' Notes and Bonds Retired
79 2331 Series '8' Notes and Bonds Issued
80 2332 Series 'B' Notes and Bonds Retired
81 2341 New Housing Agency Bonds Issued
82 2342 New Housing Agency Bonds Retired
83 2351 Other Notes Payable to HUD (Deterred)
Contract Awards
84 1610 Contract Awards — Contra
85 1800 Less. Uncompleted Contracts
86 Total Liabilities
L -
Pace 2 of 3
99,963
HUD -52595 (2-851
970512
.mi Conc:but•ona Contract No-
rOUSING AUTHORITY OF WELD COUNTY DEN - 2392
PeriodEndo(
12/31/96
Total Liabilities (Item 86 on page 2)
Surplus
87 2810 Unreserved Surplus
88 2820 Operating Reserve (Locally Ownea Prol)
89 2821 Operating Reserve (Leased P'ojects)
90 2823 Operating Reserve (Home
Ownership Protects)
91 2824 Operating Reserve (Section 23
NAP Projects)
92 2825 Contingency Reserve (Unfunded Sec,tnn
23 HAP Projects)
93 2826 Operating Reserve (Section 8 :
HAP Protects) 68,642
94 282E 1 Operating Reserve (Housing Voucher
Projects)
95 2827 Protect Account (Unfunded 5ecnon 8
HAP Projects)
96 2827 1 Project Subsidy Account (Untunned-
Hocc.ng Voucher Program)
28272 Project Fee Account (Unfunded Housing
Voucher Program)
97 Total Surplus from Operations
98 2840 Cumulative HUD Annual Contnbunons
99 2850 Cumulative Donations
100 2855 Cumulative Proceeds from Sale of Dwellings
101 2856 Cumulative Contributions by Homebuyers for Property
102 2860 Book Value of Projects Conveyed oy HUD
103 2870 Less: Contract Payments to HUD
104 2880 Deveioprnent Cost (Undeveloped Protec;si I(
105 2890 Book Value of Capital Assets Conveyed to Homebuyers )(
106 Total Surplus and Liabilities
612,388
Person Pronoun° boom ts
nu.. and Ono
Person .
(7,253
164,510
99.963
64.547_
0 born manna..
art and Dam
eorge'E. Baxter, Chair
Weld County Board of Commissioners
(03/24/97)
Page 3 of 3 HUD -52595 (2-85)
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Part I. Request for Payment
Maximum Annual Contributions Available
12 Maximum Annual Contributions Commitment
(per ACC)
14 Prorate Maximum Annual Contributions Appli-
cable
to a Period in Excess of Twelve Months
14 Maximum Annual Contribution for Fiscal Year
(Lines 12 and 13)
is Contingenceserve, Project Account or
Subsidy or Fee Reserve
2825 Section 23 Projects
2827 Section 8 Projects
2827.1 Housing Voucher Subsidy
2827.2 Housing Voucher Fees
1e iota) Annual Contributions Available
Annual contributions Required
17 4715 Housing Assistance Payments •
1e Security ano utility Deposit Fund
(Section 23 Only)
1a Ongoing Administrative Fees Earned
Lu Haru•to•House Fees Earned
(Existing and Housing Vouchers Only)
d Actual independent Public Accountant
Audit Costs
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37 Overpayment cue HUD (Amount by which Line 35 exceeds
Line 34)
Part II. Operating Receipts
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Balance of Annuai contributions Available
31 Project Account Balance (Amount by which Line 18 exceeds
Line 30)
32 winch (Amount by which Line 30 exceeds Line 16)
33 Provision for Project Account
a) Increase (Amount by which Line 31 exceeds Line 15.)
b) Decrease (Amount by which Line 15 exceeds Line 31)
Year COO Sattlemant
34 Annual Contributions Due for Fiscal Year (Line 31 minus 32)
35 Total rental Payments Approved by HUD for Fiscal Year
3e Underpayment cue PHA (Amount by which Line 34 exceeds
Line 35)
x4 Actual Preliminary Administrative and General
Expense Attributable to Carryover from
FY ending:
24 Actual Preliminary Non -Expendable
Equipment Expense
25 Actual Preliminary Non -Expendable
Expense Attributable to Carryover from
FY ending: I l i l i
28 Total 0f Funds Required
(Lines 17 through 25)
zt Dellcit at End of Preceding Fiscal Year
28 Project Receipts Other Than Annual Contri-
but ons (3810, 3690, 7530 and Section 23
Security and Utility Deposits Repaid)
29 Ongoing Administrative Fee
Reduction
30 Total Annual Contributions Required (Lines 26
plus 27 minus 28 minus 29, If applicable)
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78 Net income Line before Provision for Operating Reserve%f(Line minus Line 75)
(63,741)
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Dart Ill. Operating Expenditures
is 4715 Housing Assistance Payments
ea Independent Public Accountant Costs (Section 8 Only)
Ongoing Adminlstrauve Expense
47 4110 Administrative Salaries
95 4130 Legal Expense
4e 4150 Travel
oz tutu nepiacement 01 Non -Expendable Equipment
D4 7540 Property Betterments and Additions
OD 44W maintenance and operation (Non -Expendable Equipment)
or ,04^ 'emlme' Leave payments
Or 40W vmer uenerai txpense
60 Total Administrative Expense (Lines 47 through 59)
preliminary Expense (ANach Supporting Documentation
61 4012/4110 Administrative Salaries
62 4012/4130 Legal txpense
c0 9u la CCU neplacement or Non -Expendable Equipment
a7 4012!7540 Property Betterments and Additions
6a 4012/41 g0 SundryAdministrativeExpense
.0 cutunfw maintenance and operation (Non -Expendable Equipment)I
IC I oral rrenminary txpense (Lines 61 through 71)
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74 Affecting Residual Receipts (or Deficit) - for Debit (Credit)
75 Total Operating expenses (Lines 73 and 74)
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Pert IV. Analysis of Operating Reserve
Status of Contingency Reserve
(Section 23 Projects Only)
87 2825 Contingency Reserve - Balance
at the End of Fiscal Year (Line
31 or 10% of Line 12, whichever
Is the lesser
88 7025 Prov. for Contingency Reserve
a) increase (Amount by which
Line 87 exceeds Line 15)
b) Decrease (Amount by which
Line 15 exceeds Line 87)
Status of Security and Utility Deposit Fund
(Section 23 Projects Only)
89 2168.1 Security and Utility Deposit
Funds Provided
90 2168.2 Security and Utility Deposita
(Uncollectable Advances)
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132,383
132,383
63,741
63,741
p g •serve (Acct. 70181Sae. a;
Acct. 7016.11Hsg. Vouchers)
83 Addition (The amount of income, If any, on Line 82)
84 Deduction (The amount of deficit, if any, on Line 82, but not to
exceed the amount on Line 80) 63,741
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ran iv. Analysis of Operating Retina
77 Operating Reserve - Balance at Beginning of Fiscal Year Covered
by This Statement
2824 Section . 23
2826 Section 8
2826.1 Housing Vouchers
7 C
e aah Withdrawals for Reserve During Fiscal Year
79 Net operating Reserve After Cash Withdrawals
(Line 77 minus Line 78)
e0 nut Income tor usual() Delore Provision for Operating Reserve
(Line 76)
s1 net Deticlt Brought Forward From Preceding Fiscal Year (Line 86)
92 Total Income (or Deficit)
(Line 80 minus Line 81)
Provision for O gratin R
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HOUSING AUTHORITY OF WELD COUNTY
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Balance Sheet for
Section 8 and Public Housing
See instructions on the reverse of page 3
I PUMk Housing Agency (Name and Addeo,)
HOUSING AUTHORITY OF
P.O. BOX A
GREELEY, COLORADO
Assets Cash
5 1111.1 General Fund (Development and/or Operation)
U.S. Department of Mousing
and Urban Development
Low -Income Housing Program
air
OMB No. 2577-0067 (exp. 7:31:861
WELD COUNTY
2. Prol.cl Numb.na)
C099 —E090-002-007
3 Annual Contributions Contact Number
DEN -2392
6 1111.2 General Fund (Unapplied Debt Service Funds)
1111.3 General Fund (Modernization)
8 1114 Security Deposit Fund
9 1117 Petty Cash Fund
10 1118 Change Fund
Accounts Receivable
11 1122 Tenants
12 1124 Homebuyers
13 1125 HUD
14 1127 Advances for Security and Utility Deposits
15 1129 Other
16 1130 Notes and Mortgages Receivable
17
1145 Accrued Interest Receivable
18
Advances
1155 Limited Revolving Fund
1156 Unlimited Revolving Fund
1157 Other
19
20
21
Investments
1162 General Fund
22 1163 Homeownership Reserve Funds
Debt Amortization Funds
23 1171 Debt Service Fund
24 1172 Advance Amortization Fund
25 1173 Investments
26 1174 Accrued Interest Receivable — Investments
27 1176 HUD Annual Contributions Receivable
28 1177 Deposits with HUD
Deferred Charges
29 1211 Prepaid Insurance
30 1212 Insurance Deposits
31 1255 Maintenance Work in Process
32 1260 Inventories (Materials)
33 1270 Inventories (Equipment)
34 1290 Other
21 569.72
a. Peeled Ended
12/31/96
43,09/
,U91
612.36 612.36
107,508.14
107,508.14
Land. Structures and Equipment
35 1400.2 Development Cost
36 1400.3 Less: Development Cost Contra
37 1400.4 Land. Structures and Equipment
38 1510 Payments for Ott -Site Utilities
39 1620 Undistributed Debits — Ineligible Expenditures
Bid Guaranties
40 1820 Undeposited Bid Guaranties
41 1830 Less: Returnable Bid Guaranties — Contra
Advances for Debt Amortization
42 1860 Advances from General Fund to Dept Service Fund
43 1870 Less. Refunds Due General Fund from Debt Service Fund
44 Total Assets
i 21.946.81 21,946-S1_
tI _
F "'"-1v04 F3*. 196794 01
'. The General Fund includes S - representing proceeds from disposition at property reserved '0 :eplacemitr.
of equipment or for such other purposes as provided in the annual contributions or administration contract
NOTE Accrued annual leave 01 employees at the end of fiscal year $
Previous Editions Are Obsolete
Page 1 cf 3
Hu0-57”.5
H8 740 - I+F. 746:1 _ -E
9705t72 u..)`. --L2
HOUSING AUTHORITY OF WELD COUNTY
!ennu.i Cenvlbmbns Contact He.
DEN -2392
P.ried Ended
12/31/96
Liabilities Accounts Payable
45 2:11 Venao:s and Contractors
46 2112 Contract Retentions
47 211,, Penormance Deposits
48 2114 Tenants Security Deposits
49 2118 HUD (Accounts 2118.1. 21183. & 21:8.6)
50 Other (Accounts 2115. 2117. & 2119)
Notes Payable
51 2122 Project Loan Notes (HUD)
52 2123 Administrative Notes (HUD)
53 2126 Project Notes tNon-HUD)
54 2129 Sundry Notes
Accrued Liabilities
55 2131.1 Interest Payable — Development Notes and Bonds HUD)
56 2131.2 Interest Payable — Administrative Notes (HUD)
57 2131.3 Interest Payable — Other Notes — Deterred Payment (HUD)
58 2132 Interest Payable — Notes (Non -HUD)
59 2133 Interest Payable — Bonds (Non -HUD)
60 2137 Payments in Lieu 01 Taxes
6t Other (Accounts 2134. 2135. 2136. & 2139)
Trust and Deposit Liabilities
62 2161 Homebuyers Ownership Reserve
63 2162 Homebuyers Non -Routine Maintenance Reserve
64 2165 Mortgagors Taxes and Insurance
65 2166 Mortgagors Maintenance Reserve
.66 2168 Annual Contributions for Security and Utility
Deposit Funds Provided
Deferred Credits
67 2210 Prepaid Annual Contribution
68 2240 Tenants Prepaid Rents
69 2241 Prepaid Monthly Payments (Homebuyers)
70 2250.1 Investment Income — Homebuyers
Ownership Reserve (Unapplie0)
71 2250.2 Investment Income — Homebuyers
Ownership Reserve (Applied) I t
72 2251 1 Investment Income — Homebuyers Nora
Routine Maintenance Reserve (Unapplied)
-j 1,7158.719
73 2251.2 Investment Income — Homebuyers Non -
Routine Maintenance Reserve (Applied)
74 2290 Other
Fixed Liabilities
75 2311 Permanent Notes (HUD)
76 2312 Permanent Notes (F. F.B.)
77 2321 Series 'A' Notes and Bonds Issued
78
79 2331 Series 'B' Notes and Bonds Issued
80 2332 Series 'B' Notes and Bonds Retired
81 2341 New Housing Agency Bonds Issued
82 2342 New Housing Agency Bonds Refired
83 2351 Other Notes Payable to HUD (Deferred)
Contract Awards
84 1a10 Contract Awards — Contra
85 1800 Less Uncompleted Contracts
86 Total Liabilities
Pace 2 of 3
31 106 31
HUD -52595 (2-e5)
97®5'2
of cuUK Housing ♦c.fle
FOUSING AUTHORITY OF WELD COUNTY
DEN - 2392
P.rtnO Eno.C
I 12/31/96
Total Liabilities (Item 86 on page 2)
Surplus
87 2810 Unreserved Surplus
88 2820 Operating Reserve (Locally Owned Pro;)
89 2821 Operating Reserve ;Leased Pro;ec al
90 2823 Operating Reserve (Home
Ownership Projects)
91 2824 Operating Reserve (Section 23
HAP Protects,
92 2825 Contingency Reserve (Untundec Section 23 HAP Projects;
93 2826 Operating Reserve (Section 8
HAP Projects) 68,642
94 2826 1 Operating Reserve (Housing Voucner
Projects)
95 282? Project Account (Unfunded Sec:ion 8
HAP Projects)
96 2827 I Project Subsidy Account (Unfunded•
Hous.ng Voucher Program)
2827 2 Project Fee Account (Unfunded -Housing
Voucher Program)
97 Total Surplus from Operations
98 2840 Cumulative HUD Annual Contributions
99 2850 Cumulative Donations
100 2855 Cumulative Proceeds from Sate of 0we!lings
101 2856 Cumulative Contributions by Homebuyers for Property
102 2860 Book Value of Projects Conveyed by HUD
103 2870 Less: Contract Payments to HUD
104 2880 Development Cost (Undeveloped Prolec:si
105 2890 Book Value of Capital Assets Conveyed to Homebuyers ;(
106 Total Surplus and Liabilities
1(
P...on Pr.o.,ing Form 5iyeuu,.. Tab. and p,i.i
O form (Sig _m.. .n0 ail,
eorgE. Baxter, Chair
Weld County Board of Commissioners
63
64.547_
164,510
(03/24/97)
Page 3 of 3 HUD -52595 (2-85)
970E42 o5t2
Inc
COLORADO
MEMORANDUM
TO: George E. Baxter, Chair Date: March 17, 1997
Weld County Board of Commissioners
FR: Judy Griego, Director, Social Services
RE: Section 8 Year End Settlement Reports
As discussed at the Work Session of March 18, 1996, the Housing Authority is required to
submit a Year End Settlement Report to HUD detailing the expenses and the amount of
Administrative fees which are earned under the Certificate and Voucher Programs. The
reports for the two respective programs have been completed. Below is a summary of the
financial reports.
Voucher Project 007-015
Expenditures
Housing Assistance Payments
Audit Cost
Administrative Expenses
Total Expenses
Administrative Fee Earned_
Decrease to Operating Reserve
Amount in Operating Reserve
Amount Received from HUD
Amount Due PHA
$973,397
1,000
155737
1,130,134
117,822
27,517
99,085
1,031,629
59,590
Project Account Balance 1,198. 592
970542
Certificate Program 002-007
Expenditures
Housing Assistance Payments $605,699
Audit Cost 855
Administrative Expenses 147,201
Total Expenses 753,755
Administrative Fee Earned 73,080
Decreases to Operating Reserve 63,741
Amount in Operating Reserve 68,642
Amount Received from HUD 744,835
Amount Due HUD 65,111
Project Account Balance 612,388
Staff is recommending approval of the Revised Year End Settlement Reports for the
Section 8 Certificate and Voucher programs for 1996.
If you have any questions, please telephone me at 352-1551, Extension 6200.
Hello