HomeMy WebLinkAbout991118.tiff RESOLUTION
RE: POLICY REGARDING SMOKING IN BUILDINGS AND VEHICLES UNDER THE
CONTROL OF WELD COUNTY, INCLUDING AREAS OUTSIDE OF SUCH
BUILDINGS WITHIN FIFTY (50) FEET OF ENTRANCES THERETO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, pursuant to Sections 30-11-107(1)(a) and 30-35-201(12) C. R. S., and
Section 3-8(4)(1) of the Weld County Home Rule Charter, the Board of County Commissioners
has the authority on behalf of Weld County to own and control real and personal property,
including the establishment of reasonable rules regarding their use, and
WHEREAS, by Resolution of the Board of County Commissioners dated May 9, 1988,
the Board prohibited smoking in all buildings and vehicles under the control of Weld County,
Colorado, by and through the Board of County Commissioners of Weld County, effective July 1,
1988, including, but not limited to, the Weld County Courthouse, and
WHEREAS, although compliance with the prohibition has been substantial, if not
complete, since July 1, 1988, smokers have congregated outside buildings in front of entrances
in order to smoke, thereby subjecting persons entering the buildings to second-hand smoke,
and
WHEREAS, the Board of County Commissioners has, after careful consideration,
deemed it advisable to reiterate such prohibition and to extend it to those areas outside
buildings controlled by Weld County, within fifty (50) feet of any entrances thereto.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that smoking is prohibited in all buildings and vehicles under the
control of Weld County, by and through the Board of County Commissioners of Weld County,
and in the areas outside such buildings within fifty (50) feet of any entrances thereto. Signs
shall be posted in all buildings and vehicles, and at the entrances to all buildings, which shall
notify employees and visitors of the policies stated herein.
BE IT FURTHER RESOLVED by the Board that employees of Weld County found to be
in violation of the policies stated herein shall be subject to disciplinary actions as stated in the
Weld County Personnel Policies Handbook, Weld County Ordinance 118, as amended. Any
visitors found to be in violation of the policies stated herein shall be notified of such violation
and asked to extinguish their smoking materials or to smoke outside of the fifty (50) foot area.
BE IT FURTHER RESOLVED by the Board that this Resolution supersedes and
replaces the Board's Resolution of May 9, 1988, referred to above.
991118
RE: SMOKING POLICY
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of June, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, C AD
ATTEST: �gt,Er0!
/
Weld County Clerk to the •<: . �� ,�, , S
L i 4 fr , arb a J. Kirkmeyer, Pro Tem
BY: �n
Deputy Clerk to the Boa a5&/
Geor . axter
P'OV AS TO FORM:
Geile — —
o�y Attorney ,�,4.4
Glenn Vaad
991118
TO: Carol Harding
1450)11111De
FROM: Bruce T. Barker
DATE: June 25, 1999
COLORADO SUBJECT: Additional Information for No Smoking Resolution
When the Board of County Commissioners considered the no smoking resolution on June 2, 1999,
Sheri Hannah-Ruh said that she would be willing to send additional information to the Board as back
up for the resolution. Attached is the information sent to me by Sheri. Even though this information
was not presented at the time the Board considered the resolution, I believe it can be considered as
back up because the action taken by the Board on June 2, 1999, was legislative in nature, rather than
quasi-judicial.
( L
Bruce T. Barker
Weld County Attorney
BTB/db:Memo/Nosmoke
Attachments
ec: Sheri Hannah-Ruh
John Pickle
June 2, 1999. Background information for the County's policy regarding smoking in buildings
and vehicles under the control of Weld County, including areas outside of such building wihtin
fifty feet of entrances thereto.
1. Smoking in county facilities- Larimer County (see attached)
2. Letter of support from Libby Conway, RN of the Health Department
3. Jefferson County Department of Public Health and Environment's Tobacco-Free Campus
Planning Committee; summary of process, summary of work, recommendations and for
our customers. (see attached)
4. North Colorado Medical Center wouldn't share a copy of their policy. But the policy
states no smoking by hospital entrances. Signs read: "No smoking by this entrance.
Employee smoke in designated areas only. Please inquire at front desk regarding
smoking locations of designated areas".
5. Greeley Medical Center: Employees allowed to smoke only in designated "shack" in the
back of the center. No signs are posted outside the facility, but there is a cigarette butt
urn at the main entrance. They state they usually don't have any violators, however
littering of the cigarette butts have been a problem.
6. Colorado Department of Public Health and Environment (CDPHE)- has a smoke free
campus. The executive office okayed it, but they need to get approval from the leasing
company. CDPHE has signs posted in parking lot and at doors stating smoke-free
campus. Employees are notified in writing and it is enforced through CDPHE policy
rules.
7. Youth Coalition Against Tobacco and Smoking (YCATS) are part of the Tobacco-Free
Weld County Project testified of the importance of passing a smoking resolution by
county entrances.
8. Dr. Kathleen Zavela, a professor of the University of Northern Colorado's department of
Community Health and Nutrition spoke in support of passing the County's Smoking
Resolution.
Sheri Hannah-Ruh, Coordinator Tobacco-Free Weld County Project at the Weld County
Department of Public Health and Environment.
SMOKING IN COUNTY FACILITIES
REVIEW DATE: Annually - May.
CONTACT: Facilities Manager
PURPOSE: To ensure the safety and health of patrons and employees and to achieve a
uniform smoking policy throughout Larimer County facilities.
POLICY:
1. No person shall smoke or carry a lighted smoking instrument in Larimer
County facilities. This includes facilities owned and operated by Larimer
County as well as those offices and other spaces leased and operated by
Larimer County activities;
2- No smoking shall be allowed adjacent to the entrances to any county
building.
3. The Larimer County Personnel Manual shall be the mechanism of
enforcement in the event of infractions of the policy involving County
employees;
Adopted this 19th Day of May, 1998,
Chair
Larimer County Board of County Commissioners
FPual� c1(\caS-tot
'U-rlt.A Y l'atl c gvz
June 1, 1999
To the Chair of the County Commissioners,
As a county employee at the Department of Public Health and Environment, and a smoker, I am
writing this letter to support the No Smoking Resolution which states no smoking within 50 feet
of any county building. The No Smoking Resolution will convey to the public that the Weld
County Government is committed to protecting the health of its residents and employees. It also
will make it much more inconvenient to smoke, which may serve as motivation for some people
to quit.
I'm proud to be work:'ing at an agency that is involved in educating the public on various health
issues, and as an agency, we should serve as an example to the people we serve by not allowing
people to smoke near our building.
Sincerely,
Libby onway,*N.
Tobacco-Free Campus Planning Committee
Summary of Process
In the spring of 1997 Dr. Johnson requested that a committee be formed of staff to invesitgate the
barriers to and interest in JCDHE going smoke-free on its grounds; his request was prompted by
several factors, such as an interest in the health department modeling healthy behaviors, as well
as by a complaint by a customer about having to walk through smoke to get into the building.
People volunteered 10 serve on the committee.Employees who participated in the committee
include:
short-term participation
Christine Aloia(HPLM; WIC program)
Karen Callahan(HPLM; Substance Abuse Counseling Program)
Paula Moffel.(CHS; KIND dental clinic)
long-term participants
Pam Bell (CHS; International Travel Clinic)
Jeanne Erly (CHS; supervisor)
Jonathan Heitsmish(HPLM; Substance Abuse Counseling Program)
Maureen Kloser(CHS; Community Health Nursing)
Cheryl Price (HPLM; WIC)
Donna Viverette (HPLM; supervisor)
Two committee members researchd if/which health agencies have gone tobacco-free on their
grounds and, if they were successful, how they did it (examples: CDPHE, Lutheran)
In June/July of 1997, the committee piloted a questionnare with staff and clients asking their
opinions about the idea and impact of going smoke-free on campus grounds. Once feedback
about the questionnaire was given, the questionnaire was improved and implemented in August,
1997
155 clients were surveyed in all sites
-51 (33%) were current tobacco users
-overall, 95 out of 155 (61%) of clients responding said that tobacco use should be
banned on the campus grounds
-27 of the 51 (53%) tobacco using clients said that tobacco use should be banned
on the campus grounds
109 employees were surveyed in the Lakewood, Edgewater, Arvada and Golden (admin)
sites
-at that time, 10 (9%) were people who used tobacco
-54 out of the 109 (50%) indicated that tobacco use should be banned on campus
grounds
-33/72 (46%) of LW employees responding stated tobacco use should NOT be
banned on campus grounds
-9/17 (.53%) of Arvada employees responding stated tobacco use should NOT be
banned on campus grounds
-9/16 (.56%) of Golden employees responding stated tobacco use should NOT be
banned on campus grounds
-3/3 (100%) of Edgewater employees responding stated tobacco use SHOULD
BE banned on campus grounds
Using the feedback from clients and staff, the planning committee began shaping the guiding
principles of their planning work (see below), in order to attempt the fairest solution
1. the first priority of JCDHE regarding tobacco use on agency grounds is to
communicate a strong and clear position against tobacco use
2. any policy/procedure addressing tobacco use should communicate JCDHE's
position, and be implementable,reasonable and equitable for clients and staff of JCDHE,
wherever possible
3. implementation and enforcement of the policy should uphold the dignity of our
customers and our agency.
In November, 1997 the planning committee recommended that the campus grounds become
tobacco-free starting January 1889. Dr Johnson took this recomendation to the County's
attorney and to the Board of Health for approval.
In July of 1998 Dr. Johnson indicated that the Boardd of Heatlh had approved the proposal and
that plans for implementing could proceed
In August of 1998 an updated draft of the proposal was submitted to and approved by Dr.
Johnson.
In early November, signs were installed at the 4 main sites to alert our constituents and staff
about the plan for the campuses going tobacco-free on November 19, 1998.
Summary of Tobacco-Free Campus Planning Committee Work
August 27, 1997
At the meeting held on August 21 we reviewed the results of the surveys conducted with clients
and staff. After a thorough discussion of the various options for limiting tobacco use on our
campuses, we identified the following critical issues:
1. We feel the first priority of JCDHE is to communicate a strong and clear position
against tobacco use
2. Any policy addressing tobacco use should communicate JCDHE's position, and be
implementable, reasonable, and as fair as possible to all affected
3. Implementation and enforcement of the policy should uphold the dignity of our
customers and our agency
4. The planning committee should be in full agreement about and willing to stand behind
the recommendations we make regarding the limitation of tobacco use on our campuses
With these issues in mind, the committee has made a preliminary decision on the following:
-that tobacco use should be banned on all areas considered to be the "campus,"(also
called "grounds" or"property") in and around the buildings in which the health
department conducts major services in Lakewood, Arvada, Edgewater, and Golden
(Admin)
- these areas should be interpreted to include areas outside buildings, such as the parking
lots and areas from buildings to streets and/or obvious other boundaries for the
Lakewood, Arvada and Golden sites; campus for the Edgewater site should be interpreted
as the areas near the entrances and exits of the building along the sidewalks.
In order to make a recommendation to Dr. Johnson that tobacco use be banned on the campuses
identified above the committee will be considering the following three issues: (please respond
to the following and return responses to Donna by the next meeting- 1:30 Thursday,
September 11 in Arvada)
A)How to communicate the policy to the community we serve
-what kind of signage will be needed to let employees and clients know of the
policy - and where should the signage be posted?
-what other forms of communication is needed (public service announcement in
the local papers; memo to staff; notices of the plan for the campuses to go
tobacco-free posted at the various sites, etc.)?
-what should the notices, signs, etc., say that would communicate our strong
committment to health and against tobacco use, while upholding the dignity of
employees and clients who use tobacco? (Please give examples)
B) How should adherence to the policy be monitored/enforced? (Please consider survey
responses as well as conversations that the committee has had regarding this issue)
C) What should be done if a client violates the policy; what should be done if an.
employee violates the policy? (Please consider survey responses as well as
conversations that the committee has had regarding this issue)
The committee will discuss and decide about these items at the September 11 meeting. Thank
you for your participation. If you have questions, please contact Donna at 275-7555.
Recommendations from the Tobacco-Free Campus Planning Committee
Revised July 13, 1998
Participating TFCPC Members: Pam Bell, Jeanne Erly, Jonathan Heitsmith, Maureen Kloser,
Cheryl Price, and Donna Viverette
The Tobacco-Free Campus Planning Committee (TFCPC) has re-visted its assessment of the
issues related to restriction of tobacco use on the grounds/property of JCDHE service sites and is
in agreement about and willing to stand behind the following recommendations regarding
tobacco use on our campuses. Based on discussions and surveys conducted with JCDHE staff
and customers, the TFCPC is recommending that:
-all tobacco use be banned in all areas considered to be the "campus," of JCDHE
(also called "grounds" or "property") in and around the buildings in Lakewood,
Arvada, Edgewater, and Golden(Admin)
-these areas should be interpreted to include areas outside buildings, such as the
parking lots and areas from buildings to streets and/or obvious other boundaries for the
Lakewood, Arvada and Golden sites; campus for the Edgewater site should be
interpreted as the areas near the entrances and exits of the building along the
sidewalks
-and that employees of JCDHE working at the Mountain Resource Center, the
Golden Family Resource Center, and the KIND office at Warren Tech
abide by the policy of no tobacco use on the grounds of these sites
-Dr. Johnson communicates this policy to the appropriate administrative staffs of
the Mountain Resource Center, the Golden Family Resource Center, and the
KIND office at Warren Tech in order to support JCDHE staff working in
these facilities and to encourage similar policy development and enforcement at
these sites
-the following guiding principles be used with the implementation of all
policies/procedures regarding tobacco use on our campuses:
1. the first priority of JCDHE regarding tobacco use on agency grounds is
to communicate a strong and clear position against tobacco use
2. any policy/procedure addressing tobacco use should communicate
JCDHE's position, and be implementable, reasonable and equitable
for clients and staff of JCDHE, wherever possible
3. implementation and enforcement of the policy should uphold the
dignity of our customers and our agency.
Tobacco Free Campus Planning Committee- Strategies for Implementing
Recommendations
Updated July 23, 1997
implementation issue recommended strategy
when to implement 1. Implement tobacco-free campus policy effective November 17, 1998 (Great
American Smoke-Out day)
2.In mid-September(prior to implementation),notify staff, customers and
community of intent to have grounds be tobacco-free
how to communicate policy 1. Memo from Dr. Johnson to JCDHE staff telling of policy change,
change implementation plans,how the decision to change the policy was made and to
whom one should communicate concerns/questions-mid-September
memo from Dr. J; 2. TFCPC could hold an informal"brown bag"information meeting to answer
Written policy questions about the process of the committee and to support staff in preparing
for the policy change prior to policy implementation. Individuals not able to
"Brown Bag" by planning attend the brown bag may e-mail or send questions/comments to Jonathan
committee for staff Ileitsmith or Donna Viverette for response(meeting could be Tuesday, Oct. 20)
3. Public service announcement(or some other communique)should be
submitted to the local papers informing the community of the department's
PSAs to public by NBraden commitment to addressing tobacco use problems and of the policy change
regarding tobacco use on the grounds(released in Sept.,Oct.,Nov.
4. Signage should be posted at the Lakewood,Arvada,Edgewater and Golden
Signage designed by DV, sites to a)notify of the policy change,and b)state the policy("Signage,"below)
NB and ordered
implementation issue recommended strategy
signage at Lakewood permanent signs should be posted as follows:
location of sign type of sign verbiage on sign
one at each See-in-the-dark "For Your Health and the
2 driveway signs driveway(2) lettering; visible Health of Others
from car The Grounds of JCDHE
are Tobacco-Free"
2 walkway signs
one at each See-in-the-dark Same verbiage as driveway
walkway(2 in signs
front,one in back)
lettering on 2 main on main doors(2) vinyl lettering Same verbiage as
entrance doors driveway signs
2 banners for Lakewood temporary signs should be posted mid September and kept through end of
(temporary signs January as follows:
a removable banner over the two main entrances which say"For Your Health
and the Health of Others-Effective November 17, 1998
the Grounds of JeffCo Dept of Health and Environment will be Tobacco-Free"
signage at Arvada permanent signs should posted as follows:
location of sign type of sign verbiage on sign
one driveway sign one at driveway See-in-the-dark "For Your Health and the
lettering; visible Health of Others
from car The Grounds of JCDHE
are Tobacco-Free"
vinyl lettering on entrance
doors on doors(2) vinyl lettering Same verbiage as
driveway signs
one banner over main temporary signs should be posted mid-September through end of January as
entrance follows:
a removable banner over the main entrance which says the same thing as the
Lakewood banner
signage at Edgewater permanent sign should posted as follows:
location of sign type of sign verbiage on sign
one window sign on window vinyl lettering Same verbiage as
driveway signs
signage at Golden permanent signs should posted as follows:
location of sign type of sign verbiage on sign
one driveway sign
one at driveway See-in-the-dark "For Your Health and the
lettering;visible Health of Others
from car The Grounds of JCDHE
are Tobacco-Free"
one sign on door(vinyl on main door vinyl lettering Same verbiage as
lettering) driveway signs
temporary signs should be posted mid-Septemberthrough end of January as
follows:
one temporary banner
a removable banner over the main entrance which says the same thing as the
Lakewood banner
implementation issue recommended strategy
other signage/materials Materials educating staff and clients about available resources for support in
quitting tobacco should be clearly on display and readily available(tobacco
use PH week display services display and brochures in clinic waiting areas)
monitoring the grounds 1. If,during regular patrolling of grounds, a security guard sees anyone using
tobacco products,the guard should inform the tobacco-using individual of the
policy and request that the tobacco products be put out/away
2.If a staff member sees anyone using tobacco products on the grounds he/she
should be encouraged to approach individual and inform the individual of the
policy and the need to put tobacco products out/away
enforcing the policy 1.Legal counsel should be sought regarding limitations to addressing clients'
refusal to stop using tobacco products in accordance with the policy; once legal
counsel is consulted,a protocol should be drafted and staff should be informed
of how to address clients' refusals to honor the policy
policy given to everyone 2. If an employee of JCDHE encounters another employee using tobacco
which addresses how products on the grounds,the first employee should remind the other employee of
violations are handled the policy
4. A procedure for addressing employee tobacco-use policy violations should be
drafted and shared with all employees
5. A supervisor receiving notice of an employee tobacco-use policy violation
_J should respond in accordance with the written policy
miscellaneous An assessment of how the policy is working should be conducted by survey at
3-6 months following implementation of the policy
...\tfcldrsh.wpd
For Our Customers:
Jefferson County Department of Health and Environment(JCDHE) is interested in your opinions
and ideas regarding tobacco use (including chewing tobacco and smoking cigarettes, pipes and
cigars) on the property around our buildings. The following set of questions have been put
together by a team of people who care about your health and well-being. Your ideas will help us
with our plan to have the areas around and in our buildings be tobacco free. Here are some
things you may want to know before answering this questionnaire:
✓ the team of people working on the committee to design the plan is made up of both tobacco
users and non-users
✓ the plan will be in place by January 1, 1998
✓ JCDHE is committed to protecting and assuring the health of people in Jefferson County; we
understand the nature of tobacco use and addiction and support all people in being
tobacco-free
/we have programs designed to help tobacco-users quit successfully; please ask for more
information
/your ideas will help us design the plan, but we may not be able to put all ideas or take all
concerns into consideration
1. Are you an employee or a client of the Health Department?
employee client
2. What is your current tobacco use?
_don't use any tobacco smoke cigarettes/cigar/pipe chew tobacco
smoke and chew
3. Which site(s) of JCDHE do you typically visit?
_Lakewood Arvada __Edgewater WIC _Health Dept. Administration in
Golden
4. Do you think tobacco use (chewing tobacco and smoking cigarettes, pipes and cigars)
should be banned on all of the property around the buildings of the health department?
_yes no
5. If no, at what distance or location should tobacco use be allowed around the buildings
(please respond for the locations you visit most)
Lakewood: what distance from the building should tobacco use be permitted
feet
at what location should tobacco use be permitted (please describe)
Arvada: what distance from the building should tobacco use be permitted
feet
at what location should tobacco use be permitted (please describe)
Goldenwhat distance from the building should tobacco use be permitted __feet
Admin at what location should tobacco use be permitted (please describe)
Edgewater: what distance from the building should tobacco use be permitted
feet
at what location should tobacco use be permitted (please describe)
more on the back
6. How should the tobacco-free policy be enforced?
7. Please share other comments with us here:
Thank you for your time and input
Hello