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Home My WebLink About951659.tiffCOMPREHENSI VE ANNUAL FINANCIAL R EPOR T YEAR ENDED DECEMBER 31, 1994 Cou OF WELD STATE of COLQApO COMPREHENSIVE ANNUAL FINANCIAL REPORT COUNTY OF WELD STATE OF COLORADO YEAR ENDED DECEMBER 31, 1994 Issued by: Department of Finance & Administration Donald D. Warden, Director Finance and Administration INTRODUCTORY SECTION 111k COLORADO TABLE OF CONTENTS INTRODUCTORY SECTION Page Table of Contents 1 Letter of Transmittal 7 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting 22 Organization Chart 23 Principal County Officials 24 FINANCIAL SECTION Independent Auditors' Report 25 GENERAL PURPOSE FINANCIAL STATEMENTS Combined Balance Sheet - All Fund Types and Account Groups 28 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - All Governmental Fund Types and Expendable Trust Funds 31 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types 32 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balances - All Proprietary Fund Types, Pension Trust and Nonexpendable Trust Funds 34 Combined Statement of Cash Flows - All Proprietary Fund Types and Nonexpendable Trust Funds 35 Notes to Financial Statements 36 COMBINING, INDIVIDUAL FUND AND INDIVIDUAL ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GENERAL FUND Balance Sheet 61 Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 62 1 SPECIAL REVENUE FUNDS Explanations of Individual Funds 67 Combining Balance Sheet 68 Combining Statement of Revenues, Expenditures and Changes in Fund Balances 70 Public Works Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 72 Social Services Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 74 Conservation Trust Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 76 Contingent Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 77 Emergency Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 78 Public Health Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 79 Human Services Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 80 Solid Waste Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 82 Housing Authority Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 83 CAPITAL PROJECTS FUND Explanation of Individual Fund 85 Balance Sheet 86 Capital Expenditures Fund - Statement of Revenues, Expenditures and Changes in Fund Balance, Budget and Actual 87 2 ENTERPRISE FUND Explanation of Individual Fund 89 Balance Sheet 90 Ambulance Fund - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 91 INTERNAL SERVICE FUNDS Explanations of Individual Funds 93 Combining Balance Sheet 94 Combining Statement of Revenues, Expenses and Changes in Retained Earnings 96 Combining Statement of Cash Flows 98 Motor Vehicle Fund - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 100 Health Insurance Fund - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 101 Printing and Supply Fund - Statement of Revenues, Expenses and Changes in Retained Earning, Budget and Actual 102 Computer Service Fund - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 103 Insurance Fund - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 104 Phone Service Fund - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 105 Weld Finance Corporation - Statement of Revenues, Expenses and Changes in Retained Earnings, Budget and Actual 106 3 TRUST AND AGENCY FUNDS Explanations of Individual Funds 107 Combining Balance Sheet 108 Statement of Revenues, Expenses and Changes in Fund Balance - Pension Trust Fund 110 Combining Statement of Revenues, Expenditures and Changes in Fund Balance - All Expendable Trust Funds 111 Statement of Revenues, Expenses and Changes in Fund Balance - Nonexpendable Trust Fund 112 Combining Statement of Changes in Assets and Liabilities - All Agency Funds 113 GENERAL FIXED ASSETS ACCOUNT GROUP Schedule of General Fixed Assets - By Source 115 Schedule of General Fixed Assets - By Function and Activity 116 Schedule of Changes in General Fixed Assets - By Function and Activity 117 GENERAL LONG-TERM DEBT ACCOUNT GROUP Schedule of General Long -Term Debt 119 STATISTICAL SECTION Tables Relating to Bonded Debt 121 General Governmental Expenditures by Function 122 General Revenue by Source 122 Property Value, Construction, Bank Deposits and Other Economic Indicators 124 Property Tax Levies and Collections 125 Assessed and Estimated Actual Value of Taxable Property 125 Property Tax Rates and Tax Levies - Direct and Overlapping Governments 126 4 STATISTICAL SECTION (Continued): Special Assessment Collections 127 Computations of Legal Debt Margin 128 Demographic Statistics 129 Principal Taxpayers 130 Miscellaneous Statistics 131 Insurance in Force 133 Salaries and Principal Officials 134 Surety Bond Coverage for Principal Officials 134 Private Purpose Revenue Bonds 135 Retirement Plan Required Supplementary Information 136 Computation of Overlapping Bonded Debt - General Obligation Bonds 137 COMPLIANCE SECTION Independent Auditors' Report on Schedule of Federal Financial Assistance 139 Schedule of Federal Financial Assistance 140 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major and Non -major Federal Financial Assistance Programs 143 Independent Auditors' Report on Compliance with the General Requirements Applicable to Federal Financial Assistance Programs 145 Independent Auditors' Report on Compliance 146 Independent Auditors' Combined Report on the Internal Control Structure 147 5 fit COLORADO June 6, 1995 Honorable Board of Commissioners County of Weld 915 10th Street Greeley, CO 80631 Dear Board Members: DEPARTMENT OF FINANCE AND ADMINISTRATION PHONE (303) 356-4000 EXT. 4218 P.O. BOX 758 GREELEY, COLORADO 80632 The comprehensive annual financial report of the County of Weld, State of Colorado for the fiscal year ended December 31, 1994, is hereby submitted. Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation, including all disclosures, rests with the county. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and•is reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the county. All disclosures necessary to enable the reader to gain an understanding of the county's financial activities have been included. The comprehensive annual financial report is presented -in four sections: introductory, financial, statistical and compliance. The introductory section includes this transmittal letter, the governments organizational chart and a list of principal officials. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the independent auditors' report on the financial statements and schedules. The statistical section includes selected financial and demographic information, generally presented on a multi -year basis. The County is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128, Audits of State and Local Governments. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors' reports on the internal control structure and compliance with applicable laws and regulations, are included in the compliance section of this report. The funds and entities related to the County of Weld that are in our Comprehensive Annual Financial Report include those of separately administered organizations that are financially accountable to the county. 7 Honorable Board of Commissioners The financial statements of the following organizations are included in the accompanying financial statements: • Weld County Housing Authority • Weld County Public Health Board • Weld County Retirement Board • Weld County Finance Corporation • Weld County E-911 Board • Crime Victim Compensation Board The following related organizations are excluded from the accompanying financial statements: • North Colorado Medical Center • Greeley -Weld Airport Authority • Weld Library District Details of the criteria applied and the specific reasons for inclusion or exclusion are contained in the Notes to Financial Statements. The County provides the full range of county services contemplated by statute or charter. These include general govemment functions, public protection and safety, health, social services, human resource services, public improvements, road and bridge operations, planning and zoning, and general administrative services. ECONOMIC CONDITION AND OUTLOOK Seasonally unadjusted data for Weld County, Greeley and Colorado shows that Weld County and Greeley had higher rates of change in employment than Colorado in 1994. For Weld County and Greeley, employment rose 13.06 percent over the amount the year before. In comparison, Colorado's employment rose 7.62 percent in the same time period. Because employment in Weld County and Greeley rose more than the labor force, the unemployment rate and the number of unemployed people fell during the first 11 months of the year. Since the 1994 industrial composition of employment and employment changes is not yet available, a look at the 1993 data gives direct hints about what to expect from the 1994 data. In 1993, Weld county's new jobs were dominated by the Trade (23.9 percent of the new jobs) and Service (43.4 percent of the new jobs)industries. Manufacturing had the third largest increase in employment. When data for employment in 1994 is released, it will show the same pattern of domination of new jobs created by the Service and Retail sectors. The latest average annual wage data is for 1993. The average annual wage in all industries was $22,179. For every $100 earned by an average worker in Colorado, an average Weld County worker was making $86.36 in 1993. 8 Honorable Board of Commissioners It was another hot year for construction activity in Weld County and Greeley. The unusual thing about Greeley's construction activity was the high value of new commercial/industrial building that took place -- a 7.69 percent increase in value over 1993. Greeley's single family home construction increased 16.3 percent from 1993. Weld County's overall building permit value rose 9.7 percent with 171 permits issued for new homes; this number was 14 percent greater than the number the year before. While Greeley's commercial/industrial building soared, Weld County's fell. The number of permits totalled 48, and the year before the number was 59. When data for the oil and gas permits in Weld County is brought into view, the data shows a 16.7 percent decrease in the number of oil and gas building permits and a 10 percent reduction in the fees collected for these permits. The real estate market remained healthy in 1994, but the impact of higher interest rates and higher prices on homes sold and built put this industry on a slower fast track. The number of foreclosures fell to 102; this number is 25.55 percent lower than the number the year before. Average rent on apartments rose to $580, and the average price on a home bought rose to $101,322. In 1993 the average rent was $520, and the average price of a home was $87,773. In 1995, interest rate increases that occur close together will have a detrimental effect on the real estate market and the construction market. The negative impact of higher rates will be lower if the increases do not occur close together. Weld County's estimated average household wealth in 1994 was $100,931, and the median household wealth was estimated to be $46,035. For Greeley, the estimates for the average and median household wealth were $95,085 and $34,104. In summary, a look back at 1994 gives a view of the epitome of a healthy, dynamic economy. MAJOR INITIATIVES For the Year: In 1994 the Board identified a number of significant program changes to enhance service delivery to the citizens of Weld County. The following is a summary of significant program changes and initiatives for 1994: ▪ Expanded 94 minimum security beds for county jail. > Developed fourth year program of a Drug Task Force in conjunction with the municipalities in Weld County (Sheriff). > Phased in the installation of new criminal justice information system. > Completed consolidation of City of Greeley and Weld County Regional Communications Center. 9 Honorable Board of Commissioners > Reconstructed the following major bridges: 8/25A $ 536,800 14.5/25A 200,000 18/25A 660,800 32.5/21B 1,023,152 23/74A 312,800 > Pursued litigation to eliminate Social Services subsidy. ▪ Expanded Useful Public Service Program to include clients from the City of Greeley municipal court. > Continued initiatives associated with the "Reinventing Weld County Government" project. • Implemented Household Hazardous Material program. • Fully implemented Victim Rights Amendment. • Restructured the organizational structure and service methods of Information Services to provide quality computer support at the most competitive price. Evaluated the structure of Road and Bridge/Engineering. • Responded to the state reorganization of human services agencies and the change's impact on Weld County programs. ▪ Fully installed a new election ballot tabulation system. Created an information technology environment that has: A. open system architecture B. relational data base management system C. functionally enriched software applications D. query management facility E. improved user graphic presentation F. more file transfer capabilities (upload/download) G. automatic scheduling flexibility by users H. large data volume processing and printing I. client/server environment J. access to wider assortment of software packages 10 Honorable Board of Commissioners FOR THE FUTURE As Weld County looks to 1995, a number of significant changes will be in focus for the Board and staff to meet the needs of the county. The passage of State Constitutional Amendment One (TABOR) will continue to have a significant impact on the future of Weld County government. The tax, revenue, and spending limitation will constrain many of the fiscal options historically available to Weld County. The provision allowing the return of unfunded state mandates to the state over a three year period was not upheld by the Colorado Supreme Court on a June 5, 1995, opinion. With the State Supreme Court reversing the Trial Court decision allowing the turnback, a contingency fund has been provided in the 1995 budget that must now be made operational. The final court decision over the legal interpretation of Amendment One will have significant impact on county finances for 1995 and future years. Social Services expenditures not including food stamps are projected at $24,372,273 for 1995. After incentives and special revenue are considered, $4,288,206 in property taxes will be necessary to support the county share of programs mandated by the State and Federal government. Overall, program expenditures are growing at about a ten percent rate. Considering limited tax revenue and the growth of Social Services expenditures, other county services would need to be severely restricted in future years. Without the ability to control mandated program expenditures, the county's position of shifting funding back to the State was a prudent course, but one not ultimately permitted by the Supreme Court. As noted below, the Day Care and Foster Care programs are an example of the financial problem mandates create for local government. The majority of Social Services programs are stable in caseload and expenditure level. However, the Day Care and Foster Care programs are growing at a rapid rate. Over the past year day care expenditures have grown at a sixty percent rate. This growth can be attributed to program changes introduced in 1992 by the State Department of Social Services that have tripled caseloads over a three-year period. Foster care children being placed have a greater degree of emotional problems than in the past. As a result, placement in family foster homes is being used less and child placement agencies and Residential Child Care Facilities are being used more. As a result, costs have grown due to the type of placement. The continued growth of the jail inmate population will result in significant expenditures in this area in 1995. 5.5 Correction Officers and 3.0 Correctional Counselors were added to the jail staff mid - 1994 to cope with a minimum security inmate population growth. The 1995 capital budget focus is primarily on the construction of a new correctional facility. 11 Honorable Board of Commissioners The Weld County Jail was constructed in 1978 and has been remodeled three times to increase the capacity to 294 beds. Jail population due to mandatory incarceration, population growth, backlog of state inmates into the county jail, and stiffer sentencing practices are causing the jail population to grow at a rate of 50 inmates per year. Although alternative jail programs are being developed there will be no relief in the growth rate of inmates in the immediate future. It is proposed that an additional jail complex be constructed in the Weld County Business Park. The total project of approximately 292,995 square feet will be constructed in phases with the first phase being approximately 125,775 square feet and additional phases of 85,560 and 81,580 square feet over a 10-15 year period. Portions of Phase One would be built in 1995-96 and include the core support facilities and one pod to house 160 additional inmates. Each additional phase would be in increments of 160 beds. The current facility would continue to be operated as a pre-trial and maximum security facility. The new facility would start out as only minimum security and move to medium security in later phases. The entire site will be developed in 1995-96 along with construction of portions of Phase One. It is recommended that the county use current funds for portions of Phase One in 1995 and reserve additional resources in the five year plan for funding of additional phases. Operational costs will not be impacted in 1995 since the facility will not be completed until late 1996. However, in 1997 it is anticipated that additional Correctional Officers must be added, plus the added cost of transportation between the two facilities. Food and medical costs will go up accordingly with the increased jail population. Although the new Denver International Airport opening was delayed until February 1995, its opening will significantly impact Weld County over time. The site of the new airport is less than 15 miles from the southern border of Weld County. The spin-off growth from the airport is expected to positively impact Weld County from Greeley south. The county is positioning itself to deal with this growth as it impacts land use, transportation, human service requirements, and economic development. The Board's decision on October 25, 1993, to enter:into a ten-year contract with SCT Corporation to provide computer services has had a major impact on Weld County government. 1995 will be the second and final year of a transition plan to move all computer applications off the IBM ES9000 mainframe to a client/server environment. 12 Honorable Board of Commissioners The new environment should improve access to information for decision -making, increase the quality and quantity of services, streamline operations, and provide the opportunity for cost savings. The open system architecture offers the technology to connect different types of equipment and vendors. The linking of all components into one system improves access and sharing of data and communication resources. Open system architecture allows the county to retain some equipment and software as changes are made. Open systems architecture and client/server capabilities will better allow the distribution of computer equipment to user areas. The relational data bases allow much more effective use of information by the users and the data is more accessible, especially if coupled with a query management system. Department Focus: In 1994 an extensive search was done to find a new financial management system and human resource system that will run in the new client/server computer environment. After reviewing several packages for each of the systems the county selected the BANNER Financial system and the PeopleSoft human resources system. The implementation process of both systems started in late 1994 with an anticipated full implementation date of January 1, 1996. The systems are open system architecture running on a IBM RISC 6000, operate on an Oracle relational data base management system, have query management facilities, graphic presentation and upload/download capabilities. The two systems will be integrated and networked to all user departments through a wide area network system. Program changes for 1995 involve the following: ▪ Construct new county jail. > Develop fifth year program of a Drug Task Force in conjunction with the municipalities in Weld County (Sheriff). ▪ Complete the installation of new criminal justice information system with mobile CRT's in patrol vehicles. Reconstruct the following major bridges: 64/39 $ 388,000 50/67A 1,827,000 18/25A 150,000 32.5/21B 400,000 23/74A 391,000 ▪ Continue initiatives associated with the "Reinventing Weld County Government" project. ▪ Implement Household Hazardous Material program in south county. • Install new financial management system. 13 Honorable Board of Commissioners ▪ Install new payroll/personnel system. ▪ Respond to the state reorganization of human services agencies and the change's impact on Weld County programs. • Complete transition to an information technology environment that has: A. open system architecture B. relational data base management system C. functionally enriched software applications D. query management facility E. improved user graphic presentation F. more file transfer capabilities (upload/download) G. automatic scheduling flexibility by users H. large data volume processing and printing client/server environment J. access to wider assortment of software packages. • Complete update to Weld County's Long Range Land Use Master Plan. • Install new Assessor/Treasurer computer system. • Implement a new gas chromatograph/mass spectrometer system in the crime lab. ▪ Integrate victim advocacy into role of Deputy Sheriff. • Implement community -oriented policing government program. FINANCIAL INFORMATION Management of the County is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the county are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the evaluation of costs and benefits requires estimates and judgments by management. 14 Honorable Board of Commissioners Single Audit. As a recipient of federal and state financial assistance, the county also is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. This internal control structure is subject to periodic evaluation by management and external auditors. As a part of the county's single audit, described earlier, tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the county has complied with applicable laws and regulations. The results of the county's single audit for the fiscal year ended December 31, 1994, indicated no instances of material weaknesses in the internal control structure or significant violations of applicable laws and regulations. Budgeting Controls. In addition, the county maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the government's governing body. Activities of the general fund, special revenue funds, capital project fund, enterprise fund and internal service funds are included in the annual appropriated budget. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount) is established at the fund level, except for the General fund which is at the department level. The government also maintains an encumbrance accounting system as one technique of accomplishing budgetary control. Purchase orders which result in an overrun of department balances are not released until additional appropriations are made available. Encumbered amounts lapse at year end. However, encumbrances generally are reappropriated as part of the following year's budget. As demonstrated by the statements and schedules included in the financial section of this report, the government continues to meet its responsibility for sound financial management. All dollar amounts presented in tables in the remainder of this letter are expressed in thousands. GENERAL GOVERNMENT FUNCTIONS Revenue for general government functions including General, Special Revenue, Capital Projects and Expendable Trust Funds totalled $85,058,545 in 1994, an increase of 5.0% over 1993. General property taxes and specific ownership taxes produced 31.6% of total revenue, up .4% from 1993. The amount of revenue from various sources and the changes from 1993 are shown in the following tabulation: 15 Honorable Board of Commissioners Revenue Sources Taxes Licenses and Permits Intergovernmental Revenue Charges for Services Fines and Forfeitures Miscellaneous Revenue Fees Amount Percent (In Thousands) of Total $ 26,840.5 1,199.8 45,422.9 5,257.2 30.9 3,398.3 2.908.9 31.6 1.4 53.4 6.2 0.0 4.0 Increase (Decrease) from 1993 $ 1,604.5 70.0 711.4 1,516.8 (5.5) (59.9) 184.1 Total $ 85.058.5 100.0 $ 4,021.4 The mill levy is 22.457, the same as 1993 under State Constitutional Amendment One (TABOR) passed November 3, 1992. The assessed value for 1994 was $1,119,273,150, which is up $117,100,020 or 11.6% from last year. The increase is primarily attributed to commercial property of $8 million and oil and gas properties of $89.5 million. Current tax collections were 99.5% of the tax levy, the same as 1993. Delinquent tax collections were $65,403 compared with $60,584 in 1993. Allocations of property tax by purpose for 1993 and 1994 are shown as follows: Purpose General Fund Special Revenue Funds Capital Project Fund Intergovernmental Service Funds Total Tax Rate 1994 1993 Mills Mills 14.354 7.063 .542 .498 13.993 7.341 .539 .584 22.457 22.457 Intergovernmental Revenue represented 53.4% of total general governmental revenue, compared with 55.2% for 1993. Social Service programs account for 59.3% of the intergovernmental revenue, which is caused by the increased caseload of the welfare system in the areas of AFDC, Foster Care, and Day Care. Expenditures for general governmental purposes including General, Special Revenue, Capital Projects, and Expendable Trust Funds totalled $87,249,210, an increase of 11.3% over 1993. Changes in levels of expenditures for major functions of the county over 1993 are shown in the following tabulation: 16 Honorable Board of Commissioners Expenditure Purpose Current Operating: General Government Public Safety Public Works Public Health & Welfare Culture & Recreation Economic Assistance Capital Outlay Debt Service Intergovernmental Miscellaneous Total Increase Amount Percent (Decrease) (In Thousands) of Total from 1993 $ 10,893.5 12.5 $ 1,693.5 12,489.6 14.3 152.8 13,294.9 15.2 888.3 33,011.0 37.8 2,642.1 387.7 .4 82.7 9,194.1 10.5 274.6 5,014.6 5.8 3,095.0 286.8 .3 (44.0) 678.1 .8 10.8 1,998.9 2.4 62.5 $ 87.249.2 100.0 $ 8,858.3 The major factorimpacting 1994 range from specific programs to the fiscal and taxing environment Weld County must operate within currently. Amendment One (TABOR) imposes a freeze on the current mill levy of 22.457, plus property tax, spending and revenue limits not exceeding inflation and growth in net new construction. The uncertainty of Weld County's ability to exercise the mandated turnback provision of Amendment One for the social services program was resolved in the State's favor on June 5, 1995, by the Colorado Supreme Court. The 1993 turnback amount of $1,080,219 had to be taken from the Contingency Fund in 1993, and that same base absorbed into the 1994 budget pending resolution of the legal issues. Additionally, one-third of the turnback for 1994 was put into abeyance pending final legal determination, which was ruled on June 5, 1995. Overall, social services costs without consideration of the turnback are up 8.90%, or $1,810,393. The consolidation of communication centers and criminal justice information systems with the City of Greeley are dramatic program changes in 1994. Consolidation of the communication centers saves the county nearly one-half million dollars each year. Resources totalling $860,023 in 1994 were spent to install the new integrated criminal justice information center. Consolidation with the City of Greeley will result in both the City of Greeley and Weld County sharing future system development and system enhancement costs on those parts of the system mutually beneficial. In addition, the consolidated system affords all Weld county law enforcement agencies the opportunity to become a part of a countrywide criminal justice system with corresponding data bases and coordination at little cost. 17 Honorable Board of Commissioners With this strategic plan, the Weld County criminal justice functions will be in a great position to deal with the remainder of the 1990's with a state of the art information system and a correctional facility with growth capacity to carry it into the twenty-first century. Both the information system and building facility are the key capital support functions, together with staff to cope with the growing public safety issues faced by Weld County in the next 5-10 years and beyond. The investment in this system should provide many favorable returns over the next decade as the county deals with limited resources to respond to growing service demands, especially in the area of public safety. The shift of the criminal justice information system to a decentralized computer also impacts the central mainframe operation, as a third of the user base is lost. The Board of County Commissioners of Weld County, on October 25, 1993, agreed to contract with SCT Corporation of Malvern, Pennsylvania, to operate the Weld County information services function under a facilities management contract effective November 1, 1993. This decision is a result of a two - month study to develop a strategic approach to the information services function in Weld County. Proposals from four companies were considered. The objective of the change was to create a new information technology environment in Weld county government that will improve access to information for decision -making, increase the quality and quantity of services, streamline operations, and provide the opportunity for cost savings. The contract with SCT Corporation will be for a ten-year period with an estimated annual cost, after year one, of $1.3 million, which is an approximate $700,000 annual savings over the costs of the current county -run operation. SCT Corporation offered initial employment to all current Weld county Information Service Department employees. The additional 94 -bed minimum security jail brought on-line in late 1993 relieved jail space pressures and the cost impacted 1994 financially. Housing of additional state inmates with the added capacity brought in over $300,000 additional revenue in this area in 1994. However, by the end of 1994 the expanded jail was already overcrowded. FUND BALANCE Total fund balance and fund equity in the major operating funds were maintained at adequate levels. The General Fund balance of $1,867,310 was up $602,205 from last year. The $11,835,898 balance in the Special Revenue Funds was down from the previous year by 9.6%. Enterprise Operations: The county's enterprise operation is comprised of the Ambulance Service Fund. The Ambulance Service is a countywide advanced life support emergency medical service. The program is primarily supported by fees with a subsidy from the county of indirect support costs only. The operation did over 7,000 calls in 1994 and generated revenue of $2,526,788. 18 Honorable Board of Commissioners Pension Trust Fund Operations: The operations of the Weld County Retirement Plan remained stable in 1994. The annual actuarial valuation continues to reflect a positive trend in the funding of the retirement plan, resulting in an excess funding capacity in the amount of $2,469,834. Internal Service Funds: The Internal Service Funds consists of six funds. The Motor Vehicle Fund provides maintenance to all vehicles owned by the county, as well as renting equipment to Road and Bridge and other various departments. The Health Insurance Fund provides dental and vision health coverage for all employees of the county. The Printing and Supply Fund provides the printing service and supply store for the county's use. The Computer Services Fund which provided all data processing services to the county and other entities was eliminated in 1994. The Insurance Fund provides workers' compensation, property and casualty insurance needs for the county. The PBX Fund provides all phone service to the county. The Weld Finance Corporation Fund provides capital financing for building facilities to the county. Capital Project Funds: The Capital Expenditures Fund was established to account for all capital projects for general county use. At the end of each fiscal year, the completed project items are transferred to the General Fixed Asset account group. The county has developed a five year Capital Improvements Program outlining projected costs and probable sources of funding for various capital improvement projects. Funds in 1994 were for the repair of the Centennial Complex plaza area. General Fixed Assets: The General Fixed Assets of the county are the fixed assets used in the performance of general governmental functions and exclude the fixed assets of the Proprietary Funds. As of December 31, 1994, the General Fixed Assets of the county amounted to $37,439,322. This amount represents the original cost of the assets and is considerably more than their present value. Depreciation of General Fixed Assets is not recognized in the County's financial statements. Debt Administration: In 1994 the county continued to have no bonded indebtedness. With the passage of HB 1579 in 1981, Section 30-35-201, C.R.S., 1973 now allows the debt ceiling to be 3% of the assessed valuation of the county. Thus, Weld County maintains over a thirty million dollar allowable debt capacity in accordance with Colorado Revised Statutes. There are lease/purchase agreements which involve a Certificate of Participation Bond Issue and a long-term lease/purchase agreement totalling $2,529,238 for the construction of the Human Resources Building and north administrative buildings. Cash Management: Cash temporarily idle during the year was invested in time deposits ranging up to 180 days to maturity. Interest earned on investments of cash held by the County Treasurer was recorded as revenue in the General Fund, with the exception of interest attributed to the Insurance Fund, Health Insurance Fund, Capital Expenditure Fund, Conservation Trust Fund, Housing Authority Fund, Ambulance Enterprise Fund, and the interest earned on certain deposits held for other taxing authorities. The amount of interest earned was $997,079 in 1994. 19 Honorable Board of Commissioners The county's investment policy is to minimize credit and market risks while maintaining a competitive yield on its portfolio. Accordingly, deposits are either insured by federal depository insurance or collateralized. All collateral on deposits was held either by the government, its agent or a financial institution's trust department in the government's name. All of investments held by the government during the year and at December 31, 1994, are classified in the category of lowest credit risk as defined by the Governmental Accounting Standards Board, except for mutual funds and investment pools which cannot be categorized. Risk Management: During 1994 Weld County continued to be a member of Colorado Counties Casualty and Property Pool. The pool offers full safety and risk management programs to minimize losses, together with 57 other Colorado counties. Effective January 1, 1992 Weld County became self -insured under a State permit for workers' compensation. OTHER INFORMATION Independent Audit: The Weld County Home Rule Charter requires an annual audit of the books of accounts, financial records, and transactions of all administrative departments of the county by independent certified public accountants selected by the Board of County Commissioners, and engaged for a period not to exceed five years. The accounting firm of Anderson & Whitney, P.C. was selected by the county. In addition to meeting the requirements set forth in the Charter, the audit also was designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB Circular A-128. The auditors' report on the general purpose financial statements and combining and individual fund statements and schedules is included in the Financial Section of this report. The auditors' reports related specifically to the single audit are included in the Compliance Section. Awards: The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the county for its comprehensive annual financial report for the fiscal year ended December 31, 1993. This was the thirteenth year that the county has received this prestigious award. In order to be awarded a Certificate of Achievement, the county published an easily readable and efficiently organized comprehensive annual financial report. This report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. 20 Honorable Board of Commissioners In addition, the county also received the GFOA's Award for Distinguished Budget Presentation for its 1994 annual appropriated budget for the eleventh consecutive year. In order to qualify for the Distinguished Budget Presentation Award, the county's budget document was judged to be proficient in several categories including policy documentation, financial planning and organization. ACKNOWLEDGEMENTS Financial reports are valuable in that they provide a permanent historical record of a governmental agency's operation to the management and the general public. It is our belief that this is a comprehensive report of the 1994 financial transactions under our control and that the following statements present an accurate, informative record of the financial activities of the county of Weld and its financial condition at December 31, 1994. The preparation of this report could not be accomplished without the efficient and dedicated services of the entire staff of the Accounting/Finance Department. I should like to express my appreciation to all members of the department who assisted and contributed to its preparation. I should also like to thank the members of the Board of County Commissioners for their interest and support in planning and conducting financial operations of the county in a responsible and progressive manner. Respectfully submitted, A -ePtifat/1-471-- Donald D. Warden, Director Finance and Administration DDW/ch 21 Certificate of Achievement for Excellence in Financial Reporting Presented to County of Weld, Colorado For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 1993 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. President President pits„e Executive Director 22 WELD COUNTY HOME RULE GOVERNMENT n n C _ L ^L^` u) = ''F— Ca 8 cn (a L a H U l C1 CC W 0 >- F -- Z D 0 U rTh a) L O T C 0 U Y i a) ''"' ▪ O C CO CO O E O U U C — ( C O E o E E i Eo v W o c Ct o 6 E c c E W CD 0 �a� I— C O N CO c' s c L v o O 1 O o>0 U m°w _ a) cc ti U CC 2 .05 CoO m C 7, o (j 0 Co C E E oo U U 0 u) 0 'C E C •— •c er9 CD 0d U a) C C `o O E E oo U U CO N N C CO E U U o•Co cu N N c o °j U 23 '2 0 0 N.- `m 2 • O J N 2 j 2 (O ¢ o c O O) co) N = C N ). ; 16 cc co O J N ==E x c fl CO 7 C ` • C C 0 w`0 a L a) C O L U • a) a) O 1,5 O U O c 2 as 5 2 U m 0_ m 2 ry U C N �CI) E c 0 = E x c N Cc o'o c E.N o N a _ E c m a N ._ E g o A C Q o= U g'gO mm c b a c E 5 E. co O a ° aN Health Director N O E E o 0 am m Da= A y l a) C o 7 C) f 1.- E C Ambulance Services C i O O • O C X -a 115 C C Q) U d a) C E C LL Administration C c 0 D to N'.. U N T m d c d= o 2 a .0 2 rn o E 0-05E-260)‘-00 I; fa) « m N al L A C O) C C 0 O N N O O J to .08) C aoC D C 1 t= a_co C 0 c._ 0 O J N.- mQ o 2-.‘,-T,„2 ro 2 E. 2" m 2 Q E_ 2 m m'u m m c_ 0 E< t Je E m N .E a c d N '« LL d c U E U Za) o a m> a 0 co COUNTY OF WELD STATE OF COLORADO PRINCIPAL COUNTY OFFICIALS December 31, 1994 Board of County Commissioners W. H. Webster Dale Hall Constance Harbert Barb Kirkmeyer George Baxter County Treasurer Francis M. Loustalet County Clerk and Recorder Mary Ann Feuerstein County Assessor Warren LaSalle County Sheriff Ed Jordan County Coroner Wesley Hall Director of Finance & Administration Donald D. Warden Comptroller Claud Hanes Independent Auditors Anderson & Whitney, P.C. Certified Public Accountants 24 FINANCIAL SECTION Wilk COLORADO ANDERSON & WHITNEY, P.C. CERTIFIED PUBLIC ACCOUNTANTS 1001 Ninth Avenue Greeley, Colorado 80631-4046 (303) 352-7990 FAX (303) 352-1855 Independent Auditors' Report Board of County Commissioners County of Weld, Colorado Greeley, Colorado ANdERSON ©WhITNEy • ■ ■ ■ ■ We have audited the accompanying general purpose financial statements of the County of Weld, Colorado as of and for the year ended December 31, 1994, as listed in the table of contents. These general purpose financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the County of Weld, Colorado as of December 31, 1994, and the results of its operations and cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining, individual fund and account group financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the County. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. In accordance with Government Auditing Standards, we have also issued reports dated May 12, 1995 on our consideration of Weld County's internal control structure and on its compliance with laws and regulations. May 12, 1995, except for Note 13, as to which the date is June 5, 1995 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS - AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED. INC. 25 COLORADO 26 GENERAL PURPOSE FINANCIAL, STATEMENTS COLORADO eff Wilk COLORADO 27 COUNTY OF WELD STATE OF COLORADO Combined Balance Sheet - All Fund Types and Account Groups December 31. 1994 (With comparative totals for December 31, 1993) Governmental Fund Type General ASSETS Special Capital Revenue Projects Cash and short-term investments $ 2.372,349 $ 12,391,679 $ 621,886 Investments 0 0 0 Receivables (net of allowance for uncollectibiles): Current property taxes 17,583,942 5,211,349 3,921,951 Delinquent property taxes 79,347 40,567 3,405 Accounts 883,278 1,164,874 3,645 Special assessment 176,157 289,491 0 Due from other County funds 507,055 520,788 61,107 Due from other governmental units 461,218 595,848 0 Advances to other funds 0 995.440 0 Inventories 0 3,009,482 0 Other assets 99,511 110,273 0 Land 0 0 0 Improvements other than buildings 0 0 0 Buildings 0 0 0 Machinery and equipment 0 0 0 Accumulated depreciation 0 0 0 Amounts to be provided for retirement of general long-term debt 0 0 0 Total Assets $ 22,162,857 $ 24,329,791 $ 4,611,994 LIABILITIES, FUND EQUITY & OTHER CREDITS Liabilities: Accounts payable Due to other County funds Due to other governments Accrued liabilities Other liabilities Deferred revenue Unexpended grant revenue Deferred compensation payable Long term debt Advances from other funds $ 835,424 $ 1,584,592 $ 73,678 475,043 346,339 354,232 0 307,255 0 599,259 626,158 0 0 56,105 0 17,774,584 6,068,665 3,946,854 536,237 2,584,339 0 0 0 0 0 0 0 75,000 920,440 0 Total Liabilities 20,295,547 Other Credits: Investment in general fixed assets 0 Fund Equity: Contributed capital Unreserved retained earnings 0 0 12,493,893 4,374.764 0 0 0 0 0 0 Fund Balances: Reserved 807,493 8,101,768 99,375 Unreserved: Designated for future years' expenditure 0 1,148,051 0 Undesignated 1,059,817 2,586,079 137,855 Total Fund Equity and Other Credits 1,867,310 11,835,898 237,230 Total Liabilities, Fund Equity and Other Credits $ 22,162,857 $ 24,329.791 $ 4,611;994 (See Notes to Financial Statements) 28 Proprietary Fund Type Fiduciary Fund Type Account Groups Memorandum Totals Enterprise Internal Trust and General General Long Fund Service Agency Fixed Assets Term Debt 1994 1993 $ 149,716 $ 2,341,327 $ 4.966,976 $ D $ 0 $ 22,843,933 $ 25,725,308 0 0 41,792,452 0 0 41,792,452 37,902,595 0 547,003 0 0 0 27,264,245 24,702,736 0 2,984 0 0 0 126.303 167,050 310,816 72,360 174,706 0 0 2,609.679 1,893,118 0 0 0 0 0 465,648 679,639 19,030 187.032 22.614 -D 0 1.317,626 1,395,092 0 0 0 0 0 1,057,066 2,169.689 0 0 0 -0 0 995,440 856.804 0 116,445 0 0 0 3,125,927 1,270,195 96 44,738 0 0 0 254,618 268,751 48,496 1,353,934 0 3,541,537 0 4,943,967 4,941,310 21,461 231,354 0 1,247,672 0 1,500,487 656,149 648,234 4,728,022 0 25,641,880 0 31,018,136 28,480,676 596,534 14.082.711 0 7,008,233 0 21,687,478 22,628,216 (394,782) (9,588,212) 0 0 0 (9,982,994) (11,722,884) 0 0 0 0 1,662,911 1,662,911 1,114,149 $ 1,399,601 $ 14,119,698 $ 46,956,748 $ 37.439,322 $ 1,662,911 $ 152,682,922 $ 143,128,593 $ 13,088 $ 318,099 $ 893,496 $ 0 $ 0 $ 3,718,377 $ 2,959,575 4,299 62.882 74,831 0 0 1.317,626 1,395,092 0 0 3,744,748 0 0 4,052,003 3,611,075 128,333 570,388 0 0 1,060.474 2,984,612 2.789,130 0 0 0 0 0 56,105 58.062 0 552,986 0 0 0 28,343,090 25,562,014 0 0 0 0 0 3.120,576 3,920,338 0 0 1,752,999 0 0 1.752,999 1,692,547 0 1,926,891 0 0 602,437 2,529,328 3,212,739 0 0 0 0 0 995,440 856,804 145,720 3,431,246 6,466,074 0 1,662,911 48,870,155 46,057,376 0 0 0 37,439,322 0 37.439,322 31,308,893 126,264 7,948,300 0 0 0 8,074,564 8,710,814 1,127,617 2,740,152 0 0 0 3,867,769 4,436,783 0 0 34,245,051 0 0 43,253,687 41,212,300 0 0 0 0 0 1,148,051 1,595,876 0 0 6,245,623 0 0 10,029,374 9,915,071 1,253,881 10,688,452 40,490.674 37,439,322 0 103.812,767 97,071,217 $ 1,399,601 $ 14,119,698 $ 46,956,748 $ 37,439,322 $ 1,662,911 $ 152,682,922 $ 143,128,593 29 ink COLORADO 30 COUNTY OF WELD STATE OF COLORADO Combined Statement of Revenues. Expenditures and Changes in Fund Balances All Governmental Fund Types and Expendable Trust Funds For the fiscal year ended December 31. 1994 (With comparative totals for the fiscal year ended December 31, 1993) REVENUES Taxes Licenses and permits Intergovernmental Fines and forfeitures Miscellaneous Fees Charges for services Total Revenues EXPENDITURES Current: General government Public safety Public works Public health and welfare Culture and recreation Economic assistance Miscellaneous Capital outlay Debt service Intergovernmental Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Capital lease Operating transfers - in Operating transfers - out Governmental Fund Type Fiduciary Fund Type General Memorandum Totals Special Capital Expendable Revenue Projects Trust 1994 1993 $ 16.067.611 $ 10,171,550 $ 600,802 $ 562 $ 26,840,525 $ 25,235,991 798,823 400.975 0 0 1,199.798 1.129,831 3,583,892 41,839,040 0 0 45,422,932 44,711,568 30,910 0 0 0 30,910 36.407 2.694,043 430,040 22,650 251,542 3,398,275 3,458,156 2,908.934 0 0 0 2,908,934 2,724,832 2,241,766 3,015,405 0 0 5,257,171 3,740,366 28,325,979 55.857,010 623,452 252,104 85,058,545 81,037,151 10,893,512 0 0 0 10,893,512 9,199,985 12,489,608 0 0 0 12,489.608 12.336,868 663.216 12.631,647 0 0 13,294.863 12,406,611 1,140,948 31,870,098 0 0 33,011,046 30,368,874 169,732 218,012 0 0 387,744 304,998 228,483 8,965,625 0 0 9,194.108 8,919,484 791,900 493,716 0 713,261 1,998.877 1,936,383 2,878.509 562,332 1,573,741 0 5,014,582 1,919,584 286,824 0 0 0 286.824 330,809 0 678,046 0 0 678,046 667,306 29,542,732 55,419.476 1,573,741 (1.216,753) 437,534 713,261 87,249,210 78,390,902 (950,289) (461,157) (2,190,665) 2,646,249 693,650 0 0 0 693,650 0 1,865,000 739,692 500,000 0 3,104,692 2.532.622 (739,692) (2,440,000) 0 0 (3.179,692) (2.914,275) Total Other Financing Sources (Uses) 1,818,958 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year Residual Equity Transfer Fund Balances at End of Year (1,700.308) 500,000 0 618,650 (381,653) 602,205 (1,262,774) (450.289) (461,157) (1,572,015) 2,264,596 1.265,105 13,098,672 687,519 687,265 15,738,561 13,454,510 0 0 0 0 0 19,450 $ 1.867,310 $ 11,835,898 $ 237.230 $ 226,108 $ 14,166,546 $ 15,738,566 (See Notes to Financial Statements) 31 COUNTY OF WELD STATE OF COLORADO Combined Statement of Revenues, Expenditures and Changes in Fund Balances BudgetandActual - General Fund, Special Revenue Funds and Capital Project Funds For the fiscal year ended December 31, 1994 General Variance Favorable Budget Actual (Unfavorable) REVENUES Taxes Licenses and permits Intergovernmental Fines and forfeitures Miscellaneous Fees Charges for services Total Revenues EXPENDITURES Current: General government Public safety Public works Public health and welfare Culture and recreation Economic assistance Miscellaneous Capital outlay Debt service Intergovernmental Total Expenditures Excess of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Capital lease Operating transfers - in Operating transfers - out $ 16,003,618 $ 16.067,611 $ 63.993 775,700 798,823 23,123 3,889:436 3,583,892 (305,544) 31.800 30,910 (890) 3,287,687 2,694,043 (593.644) 2,664,860 2,908.934 244,074 1,559,434 2,241,766 682.332 28,212,535 28,325,979 113,444 10,684,008 10,893,512 (209.504) 12,651,476 12.489.608 161,868 695.955 663,216 32,739 1.157,948 1,140,948 17,000 58,019 169.732 (111,713) 191,657 228,483 (36,826) 1.066,833 791,900 274,933 4.353,502 2,878.509 1.474,993 186,507 286.824 (100,317) 0 0 0 31,045,905 29,542,732 (2,833,370) 1,503,173 (1,216,753) 1,616,619 0 693.650 693,650 1,865,000 1,865,000 0 (739,692) (739,692) 0 Total Other Financing Sources 1,125,308 Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year Residual Equity Transfer Fund Balances at End of Year 1,818.958 693,650 (1,708,062) 602,205 2,310,267 1,265,105 1,265,105 0 842.561 0 (842,561) $ 399,604 $ 1.867,310 $ 1.467,706 (See Notes to Financial Statements) 32 Special Revenue Budget Actual Capital Projects Variance Favorable (Unfavorable) Budget Actual Variance Favorable (Unfavorable) $ 9,883,286 $ 10,171,550 $ 288,264 $ 600,000 $ 600,802 $ 802 391.100 400,975 9,875 0 0 0 46.272,958 41,839,040 (4,433,918) 0 0 0 0 0 0 0 0 0 547.575 430,040 (117,535) 0 22,650 22,650 0 0 0 0 0 0 2,483.986 3.015.405 531,419 0 0 0 59,578,905 55,857,010 (3.721,895) 600,000 623.452 23,452 0 0 0 0 0 0 0 0 0 0 0 0 15,447,790 12,631,647 2,816,143 0 0 0 34,178,264 31,870,098 2,308,166 0 0 0 218,012 218,012 0 0 0 0 9,440,483 8,965,625 474,858 0 0 0 1,610,000 -493,716 1.116,284 0 0 0 1,033,880 562,332 471,548 1,780,138 1,573,741 206,397 0 0 0 0 0 0 673,358 678,046 (4,688) 0 0 0 62.601.787 55,419,476 7,182,311 1,780,138 (3,022,882) 437.534 3,460,416 (1,180,138) 1,573,741 206.397 (950,289) 229,849 0 0 0 0 0 0 1,139,281 739,692 (399,589) 500,000 500,000 0 (2.440,000) (2.440,000) 0 0 0 0 (1,300,719) (1,700,308) (399,589) 500,000 500,000 0 (4,323,601) (1.262,774) 3.060.827 (680.138) (450,289) 229,849 13,098,672 13,098,672 0 687,519 687,519 0 0 0 0 0 0 0 $ 8,775,071 $ 11.835,898 $ 3,060,827 $ 7,381 $ 237,230 $ 229.849 33 COUNTY OF WELD STATE OF COLORADO Combined Statement of Revenues. Expenses and Changes in Retained Earnings/Fund Balances All Proprietary Fund Types and Similar Trust Funds For the fiscal year ended December 31, 1994 (With comparative totals for the fiscal year ended December 31, 1993) Proprietary Fund Type Fiduciary Fund Type Memorandum Totals Internal Non - Enterprise Service Expendable Pension Fund Fund Trust Fund Trust Fund 1994 1993 OPERATING REVENUES Earnings on investments $ 0 $ 0 $ 0 $ 3,249,468 $ 3,249,468 $ 3,925,288 Contributions 0 125,705 0 2,311,190 2,436,895 2,499,590 Charges for services 2,526,788 4,891,238 0 0 7,418,026 9,488,611 Total Operating Revenues 2,526,788 5,016,943 0 5,560,658 13,104,389 15,913,489 OPERATING EXPENSES Personnel services Supplies Purchased services Insurance and bonds Depreciation Benefit payments Other Refunds Claims Bad debt expense Total Operating Expenses Operating Income (Loss) NONOPERATING REVENUES (EXPENSES) Taxes Intergovernmental Miscellaneous Fees Gain on disposition of assets Judgements and damages Loss on disposition of assets Interest Total Nonoperating Revenues (Expenses) Income (Loss) Before Operating Transfers Operating Transfers: Operating transfers - in Operating transfers - out Total Operating Transfers In (Out) Net Income (Loss) Retained Earnings/Fund Balance at Beginning of Year Residual Equity Transfers Out Retained Earnings/Fund Balance at End of Year 1,267,332 177,491 0 0 1,444,823 2,412,170 84,605 504,894 0 0 589,499 695,984 208,421 2,272,141 0 169,436 2,649,998 3,294.341 0 314,441 0 0 314,441 256,739 129,161 1,620,538 0 0 1,749,699 2,230,704 0 0 0 1.506,573 1,506,573 1.349,790 178,239 268,766 0 0 447,005 431,564 0 0 0 335,550 335,550 446,793 0 740.039 0 0 740,039 823,704 818,242 320 0 0 818,562 408,961 2,686,000 5,898.630 0 2,011,559 10,596,189 12,350.750 (159.212) (881,687) 0 3,549,099 2,508,200 3,562,739 0 552,794 0 0 552,794 617,179 0 0 0 0 0 26,951 36,689 72,856 380 0 109.925 127,044 0 1,606 0 0 1,606 1,111 5,600 175,865 0 0 181,465 172,336 0 74,121 0 0 74,121 97,918 0 (302,611) 0 0 (302,611) 0 0 (220,036) 0 0 (220,036) (243.176) 42,289 354,595 380 0 397,264 799,363 (116,923) (527,092) 380 3.549,099 2,905,464 4,362,102 0 78,778 0 0 78.778 381,653 0 0 0 0 0 0 0 78,778 0 0 78,778 381,653 (116,923) (448,314) 380 3,549,099 2,984,242 4.743,755 1,244,540 3,353.329 203 36.714,885 41,312,957 36,569,199 0 (164,863) 0 0 (164.863) 0 $ 1,127,617 $ 2,740,152 $ 583 $ 40.263,984 $ 44,132,336 $ 41,312,954 (See Notes to Financial Statements) 34 COUNTY OF WELD STATE OF COLORADO Combined Statement of Cash Flows All Proprietary Fund Types and Nonexpendable Trust Fund For the Year Ended December 31, 1994 Proprietary Fund Type Nonexpendable Memorandum Enterprise Internal Trust Total Fund Service Fund 1994 CASH FLOWS FROM OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation Change in assets and liabilities: (Increase) decrease in accounts receivable (Increase) decrease in inventory (Increase) decrease in other assets Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in other liabiliites Total adjustments S (159 212) $ (881 687) 0 S (1 040 899) 129.161 1.626,151 0 1.755,312 12.930 (30,223) (298) (17.591) 0 290.985 0 290,985 (5.226) 289.772 0 284,546 (2.456) (257.844) 6.872 (253,428) 16,040 46.612 0 62.652 (3 568) (333 197) 0 (336,765) 146 881 1 632 256 6 574 1,785 711 Net cash provided by (used for) operating activities: (12,331) 750 569 6,574 744,812 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Property tax collections 0 0 0 0 Other 24.443 640.965 0 665.408 Operating transfers -net 0 78,778 0 78.778 Net cash provided by noncapital financing activities 24 443 719 743 0 744,186 CASH FLOWS FROM CAPITAL AND RELATED FINANACING ACTIVITIES: Interest paid on borrowings 0 (220,036) 0 (220.036) Proceeds from sale of capital assets 0 921.809 0 921,809 Principal paid on long-term debt 0 (1.210,000) 0 (1.210.000) Acquisition of capital assets (74.905) (1.505.650) 0 (1,580,555) Other (14 939) 0 0 (14 939) Net cash used for capital and related financing activities (89,844) (2 013 877) 0 (2 103 721) CASH FLOWS FROM INVESTING ACTIVITIES: Interest on investments 17,847 21 903 380 40.130 Net Increase (Decrease) in Cash and Cash Equivalents (59,885) Cash and Cash Equivalents at Beginning of Year 209.601 Cash and Cash Equivalents at End of Year Reconciliation to Balance Sheet: (521,662) 2,862 989 $ 149 716 S 2,341 327 6,954 (574.593) 9 669 3 082.259 16.623 $ 2.507.666 Cash and Cash Equivalents at end of year 149.716 2,341.327 16,623 2.507.666 Other Trust and Agency Funds 0 0 4 950 353 4,950 353 Per Balance Sheet $ 149,716 $ 2 341 327 $ 4 966 976 $ 7.458 019 (See Notes to Financial Statements) 35 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Note 1 - Summary of Significant Accounting Policies: The County of Weld, Colorado ("County") was established in 1861, and on January 1, 1976 became a home rule county under the provisions of Section 30-35-501, CRS, 1973. The County operates under an elected commissioner form of government. The County provides the full range of services contemplated by statute or charter. These include general government functions, public protection and safety, health, social services, human resource services, public improvements, road and bridge operations, planning and zoning, and general administrative services. The financial statements of the County have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The following summary of significant accounting policies is presented to assist the reader in evaluating the County's financial statements. A. Reporting Entity: The financial statements of the County include those of legally separate entities which are included in the County's reporting entity because of the significance of their operational or financial relationship with the County. Financial information for each of the individual component units may be obtained at the County's administrative offices. Because they provide services to or otherwise benefit primarily Weld County, the financial statements of the following organizations are blended into the County financial statements: Weld County Housing Authority -- The Board of County Commissioners appoints the five member board. The majority of funding provided is from state and federal housing grants of which the County is the primary recipient and sponsor. The operation is reported in the Housing Authority Fund, a Special Revenue Fund. Weld County Public Health Board The Board of County Commissioners appoints the seven member board and the Director of Public Health. Substantial funding is provided by the County for the operation of the Public Health Department. The Public Health Department's operations are reported in the Public Health Fund, a Special Revenue Fund. 36 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Weld County Retirement Board -- The Retirement Board consists of five members, two selected by participating employees, two appointed by the Board of County Commissioners, and the fifth being the elected County Treasurer. The County funds half of the retirement plan, which covers substantially all permanent, full- time employees of Weld County. The operation of the plan is accounted for in the Weld County Retirement Fund, as a Pension Trust Fund. Weld County Finance Corporation -- The Weld County Finance Corporation ("Corporation") was formed in 1987 as a not -for-profit corporation under section 501(c)(4) of the Internal Revenue Code, and exists solely to acquire real estate and construct buildings for lease to the County and others. The Board of County Commissioners appoints the three -member Board of Directors of the Corporation, and approves all projects undertaken by the Corporation. The members of the Board of Directors are employees of the County. The operations of the Corporation were reclassified, from a nonexpendable trust to an Internal Service Fund, since no formal trust agreement was in place. All periods presented were restated to effect this reclassification. Weld County E-911 Board -- The Board of County Commissioners appoints four members of the seven member board. Funds are generated through surcharges on telephone bills and are reported in the Emergency Service Agency Fund. Crime Victim Compensation Board -- The Weld County District Attorney appoints the three member crime victim compensation board. Funds are generated by fines to defendants in Federal, County, and District courts. The board reviews and approves all requests for assistance to qualified victims of crime. The District Attorney's office is reported in the financial statements in the General Fund. Contraband seized by the Weld County Sheriffs' office is sold and funds are deposited to the general fund and utilized by the sheriffs' office using normal expenditure process. The following Authority and special districts have not been included in the County's financial statements individually, but are included in aggregate in the Public Works Fund, a Special Revenue Fund. Beebe Draw Law Enforcement Authority Local Improvement Districts Weld County Basswood Avenue #1990-2 Weld County 83rd Ave #1991-1 Weld County Roads 15 & 84 #1991-2 37 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 The following related organizations are excluded from the accompanying financial statements because the County's accountability for these organizations does not extend beyond various appointments. North Colorado Medical Center -- The Board of County Commissioners appoints a seven member Hospital Board of Trustees. The Hospital Board of Trustees leases land only to Normedco. Normedco is a holding company of which the North Colorado Medical Center (NCMC) is a non-profit subsidiary operating the hospital. Effective in 1991 the Hospital Board of Trustees no longer appoints any members to the Normedco Board of Directors. The NCMC has the ability to incur its own debt and its operations are financed totally by patient revenues. Greeley -Weld Airport Authority -- The County Commissioners appoint two of the five Airport Authority Board members. The County has contributed approximately 5% of the funds for capital construction. The Authority has full autonomy under Colorado State law, can incur debt, and funds its operations totally from user fees. Weld Library District -- The County Commissioners, together with the concurrence of the city councils of seven participating municipalities, appoint the seven member Library District Board. The Library District Board has total autonomy under the State Library Act to incur debt, establish budgets, and levy property taxes to support the District's library system. B. Basis of Presentation: Each fund is an independent fiscal and accounting entity with a self - balancing set of accounts recording cash and other financial resources together with all related liabilities, residual equities and balances which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The various funds are grouped into six generic fund types under three broad fund categories, as follows: Governmental Fund Types: All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. Under this measurement focus, only current assets and current liabilities are generally included in the balance sheets. 38 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 The reported fund balance (net current assets) is considered a measure of "available spendable resources". Governmental fund operating statements present increases (revenue and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, these funds are said to present a summary of sources and uses of "available spendable resources" during a period. General Fund: The General Fund accounts for all financial transactions of the County that are not properly accounted for in other funds. Ordinary operations of the County such as public safety, County administration and other activities financed from taxes and general revenue are reflected in this fund. Special Revenue Funds: Special Revenue Funds are established to account for taxes or other earmarked revenue of the County which finance specified activities as required by law or administrative action. Capital Projects Funds: Capital Projects Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the County. Proprietary Fund Types: All proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets and all liabilities (whether current or non -current) associated with the fund's activity are included on the balance sheet. Fund equity (net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (revenue) and decreases (expenses) in net total assets. Enterprise Fund: Enterprise Funds are used to account for operations where the intent of the County is that the costs or services to the general public on a continuing basis be financed or recovered primarily through user charges. 39 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Internal Service Funds: Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost -reimbursement basis. Fiduciary Fund Types (Trust and Agency Funds): Trust and Agency Funds are established to record transactions relating to assets held by the County in the capacity of trustee, custodian or agent for individuals, governmental entities and non- public organizations. These include expendable trust, nonexpendable trust, pension trust and agency funds. Expendable trust funds are accounted for in essentially the same manner as governmental funds. Nonexpendable trust funds and pension trust funds are accounted for in essentially the same manner as proprietary funds. Agency funds are purely custodial (assets equal liabilities) and thus do not involve measurement of results of operations. In addition to the funds, self -balancing account groups are established to account for the general fixed assets and general long-term debt of the County, as follows: General Fixed Assets Account Group: Fixed assets used in governmental fund type operations are accounted for in the General Fixed Assets Account Group. General Long -Term Debt Account Group: The General Long -Term Debt Account Group is used to account for all long term indebtedness not accounted for in the proprietary fund types. C. Basis of Accounting: The governmental funds, expendable trust funds, and agency funds utilize the modified accrual basis of accounting. Under this method revenues are recognized when measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. 40 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Primary revenues susceptible to accrual are taxes, grant revenues and investment earnings. Property tax is reported as deferred revenue (less estimated uncollectible amounts) in the year the levy is certified and as a revenue when available to finance the County's current operations. Other taxes are also reported as revenue when available. Grant revenue is recognized as qualifying expenditures are incurred, and investment earnings are accrued over the life of the investment. Expenditures are generally recognized when the related fund liability is incurred except for long-term liabilities, such as accrued vacation and sick leave, which are recorded when payable from current available financial resources. Proprietary funds, nonexpendable trust funds and pension trust funds follow the accrual basis of accounting whereby revenue is recognized when earned and expenses are recorded when liabilities are incurred. Encumbrances: Weld County utilizes the encumbrance method of recording commitments related to unperformed contracts for goods and services or portions thereof not yet received. Under this method, encumbrances for purchase orders, contracts, and other commitments outstanding at year end are recorded as a reservation of fund balance and do not constitute expenditures or liabilities. Because the commitments will be honored during the subsequent year a reappropriation is made in the subsequent year to provide authority to complete the transaction. Budget: An annual budget and appropriation ordinance is adopted by the Board of County Commissioners in accordance with the Colorado State Budget Act and Weld County Home Rule Charter. The budget is prepared on a basis consistent with generally accepted accounting principles. Budgets are established for all Governmental funds, Internal Service funds (except Weld Finance Corporation), and the Enterprise Fund. The accounting system is employed as a budgetary management control device during the year to monitor the individual departments. The fund level is the level of classification at which expenditures may not legally exceed appropriations, except for the General Fund where the department level of expenditures cannot legally exceed appropriations. During the year, several supplemental appropriations were necessary. All annual appropriations lapse at year end. 41 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 The Director of Finance and Administration is authorized to transfer budgeted amounts within departments of each fund. Any revisions that alter the total appropriation for a fund or for any General Fund department must be approved by the County Commissioners through a supplemental appropriation ordinance. During 1994, two supplemental appropriation ordinances were enacted, which brought the total budget from the original appropriation of $77,439,586 to $96,186,585. Budget amounts reported in the accompanying financial statements reflect these supplemental appropriations. Property Taxes: Property taxes attach as an enforceable lien on property as of January 1. Taxes were levied on December 7, 1993 and are collected in 1994 in either two installments or one full payment as follows: The first billing is mailed January 15 and is due by February 28, (half installment) or a full payment by April 30. The second billing is mailed May 15, and is due by June 15, (second installment). The bill becomes delinquent on March 1, May 1, and June 16 and penalties and interest may be assessed by the County. The County, through the Weld County Treasurer, bills and collects its own property taxes as well as property taxes for all school districts, cities and towns and special districts located within the County. In accordance with Section 14-7 of the Weld County Home Rule Charter, all ad valorem tax levies for County purposes, when applied to the total valuation for assessment of the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied from ad valorem taxation in the preceding year plus five per cent (5%), except to provide for the payment of bonds and interest. The Board of County Commissioners may submit the question of an increased levy to the County Council and, if in the opinion of a majority of the County Council the County is in need of additional funds, the Council may grant an increased levy for the County in such amount as it deems appropriate, and the County is authorized to make such increased levy. 42 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Any one capital project requiring a capital expenditure out of funds procured by ad valorem taxation equal to a three mill levy for three years, shall be prohibited unless approved by a majority vote of the qualified electors at a general or special election per Section 14-8 of the Weld County Home Rule Charter. The original January 1, 1994 levies for the applicable funds of the County are as follows: Mills Amount General Fund 14.354 Public Works Fund 2.820 Social Services Fund 2.329 Contingent Fund 1.553 Emergency Reserve Fund .361 Capital Expenditures Fund .542 Insurance Fund .498 TOTAL $ 15,897,618 3,123,749 2,579,537 1,719,573 400,000 600,000 551,905 22.457 $ 24,872,382 Investments: Investments are stated at cost or amortized cost subject to adjustment for market declines judged to be other than temporary, except investments of the Deferred Compensation Fund which are stated at market value. For purposes of the statement of cash flows, the County considers all highly liquid investments with a maturity of three months or less to be cash equivalents. Inventories: Inventories of governmental funds, which consist of expendable materials held for consumption, are stated at cost utilizing the weighted average cost method. These funds follow the consumption method of accounting whereby expenditures are recorded at the time the inventory items are used. Inventories of proprietary funds are recorded at the lower of average cost or market. Short-term Interfund Receivables/Payables: Interfund transactions resulting from reimbursements, operating transfers, and charges for services rendered, are recorded as due to or due from other County funds. 43 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Advances to Other Funds: Noncurrent portions of long-term interfund loans receivable (reported in "Advance" asset accounts) are equally offset by a fund balance reserve account which indicates that they do not constitute "available spendable resources" since they are not a component of net current assets. Interfund Transactions: Quasi -external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions, transactions and reimbursements, are Nonrecurring or nonroutine permanent reported as residual equity transfers. transfers are reported as operating transfers. except reported transfers All quasi -external as transfers. of equity are other interfund Fixed Assets: Acquisitions of general fixed assets are recorded as capital outlay expenditures within the governmental funds. Public domain ("infrastructure") general fixed assets consisting of roads, bridges and rights -of -way are not capitalized. No depreciation is provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair market value on the date donated. Depreciation of all exhaustible fixed assets used by Internal Service Funds, Enterprise Funds and the Nonexpendable Trust Funds is charged as an expense against the operations. Accumulated depreciation is reported on the related balance sheets. Depreciation is provided using the straight-line method over the estimated useful lives, as follows: Buildings Improvements Other Than Buildings Machinery and Equipment 44 20-30 years 20 years 3-10 years COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Risk Management and Insurance: The County manages risks of loss through a combination of commercial insurance, participation in a public entity risk pool, and self-insurance. These activities are accounted for in the Insurance Fund, an internal service fund. The County provides dental and vision insurance benefits to employees, which are funded by employee contributions. These activities are accounted for in the Health Insurance Fund, an internal service fund. Estimated liabilities for claims incurred but not reported are included in accrued liabilities. Sick leave and Vacation Pay: Accrued sick leave for the governmental funds are accounted for in the General Long -Term Debt Account Group, with the exception of Social Services fund, for which no liability is recognized because sick leave does not vest. Sick leave is earned when vested, and it is recorded as an expenditure in the applicable fund when paid. In the event of retirement or termination, an employee whose date of hire is prior to January 1, 1985 is paid for 50% of accumulated sick leave hours up to the equivalent of one month. If the employees date of hire is after January 1, 1985, no sick leave is paid upon retirement or termination. At December 31, 1994, the liability for accumulated sick leave approximated $413,000 for all funds. Accrued vacation for the governmental funds are accounted for in the General Long -Term Debt Account Group. Unused vacation time is forfeited after 24 months from date earned. Upon termination or retirement, employees are paid for their accrued vacation. At December 31, 1994, the liability for accumulated vacation approximated $896,000. Vacation is recorded as an expenditure in the applicable governmental type fund when paid. Vacation and sick leave are accrued in the proprietary fund types when earned. Long-term Obligations: Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reportedasa fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long -Term Debt Account Group. Long-term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. 45 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Fund Equity: Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. Reserves for the County of Weld are recorded up to the maximum equity available in fund balance and consist of: Reserved for Encumbrances: These reserves are established to record purchase orders and commitments outstanding for which the related goods/services have not been received at year end. The reserves recorded at December 31, 1994 include $707,982, $1,340,539 and $99,375 for the General Fund, Special Revenue Funds, and Capital Projects Fund, respectively, for a total of $2,147,896. Reserved for Other Assets: These reserves are established to record all prepaid items. Recorded reserves at December 31, 1994 are $99,511 and $109,573 for the General Fund and Special Revenue Funds, respectively, for a total of $209,084. Reserved for Inventories: These reserves are established to record the total level of supply inventories. The Special Revenue Funds have amounts at December 31, 1994 of $521,145. Reserved for Employee Benefits: These reserves are established to record the pension benefit obligation of the Weld County Retirement Plan. The amount of this reserve is $34,245,051 at December 31, 1994. Reserved for Advances: These reserves are established to record a temporary loan of cash flow. The amounts recorded in Special Revenue Funds at December 31, 1994 are $995,440. 46 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Reserved for Emergencies: This reserve was established as the "emergency reserve" required by "Amendment One" to the Colorado constitution. The reserve is $800,000 at December 31, 1994 in the Emergency Fund, a Special Revenue Fund. Reserved for Claims: Reserves have been recorded in the Contingent Fund for investments in which the Securities and Exchange Commission froze all assets in 1991 pending outcome of criminal investigations of the securities dealers and which the County is in litigation to recover. Reserves recorded represent total potential loss to the County. The amounts are $4,335,071 in the Contingent Fund, a Special Revenue Fund. Designated Fund Balance: Fund balance designated for subsequent years' expenditures represents fund balance commitments for appropriated expenditures in excess of anticipated revenue for the year ended December 31, 1995. Non-federal In -kind Contributions: Volunteers assist the various programs of the Human Services Fund (a Special Revenue Fund) in providing transportation and various other program functions. Donated labor is recorded at rates based upon the market rate of service provided. Volunteer mileage is recorded at 25t per mile. Donated food, clothing, and other goods are recognized as contributed revenue at fair market value. An offsetting in -kind expenditure is also recorded for the value of the donated goods and services. Memorandum Only - Total Columns: Total columns on the General Purpose Financial Statements are captioned Memorandum Total to indicate thattheyare presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Comparative Data: Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the County's financial position 47 COUNTY OF WELD STATE OF COLORADO NOTES TO• FINANCIAL STATEMENTS YearEndedDecember 31, 1994 and operations. However, comparative data have not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. Note 2 - Equity in Pooled Cash and Investments: The County maintains a cash and investment pool that is available for use by all funds. Each fund's share is displayed on the balance sheets as "Cash and short-term investments". Several of the County's funds also hold investments on their own account. Substantially all cash and investments of the Pension Trust Fund are held separately from those of the other County funds. Cash and Short -Term Investments: Cash and short-term investments consists of the following at December 31, 1994: Deposits with Financial Institutions $ 7,789,050 Short-term investments 14,056,120 US Treasury Notes 824,000 Other 174,763 Total $22,843,933 At year end the County's carrying amount of bank deposits in financial institutions was $7,789,050 and the bank balance was $8,986,046. Of the bank balance, $600,000 was covered by Federal deposit insurance and the remainder was collateralized with securities held by the pledging financial institutions' trust departments or agents in the County's name under the Public Deposit Protection Act. Throughout 1994, the County had short-term investments in local government investment pools established by State statute. These pools operate similarly to a money market fund and each share is equal in value to $1.00. At December 31, 1994, the County had $959,852 invested in COLOTRUST, $3,555,293 in CSAFE, $163,320 in Colorado Statewide Asset Trust, $1,921,787 in Colorado Diversified Trust, $1,528,512 in Government Asset Pool, and $1,529,921 in COLOFIT. At December 31, 1994, the County had $4,335,071 plus $67,863 interest invested in a government securities fund, initially as a short-term investment. As discussed in Note 10, this fund was frozen in 1991 by the Securities and Exchange Commission pending outcome of criminal investigations of the securities dealers and the County initiated litigation to recover damages. The.market value of this investment is not available. There is a reasonable possibility that an investment loss may ultimately be realized. An estimate of the loss or range of loss cannot be made due to the status of the litigation. 48 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Investments: Statutes authorize the County to invest in obligations of the U.S. Treasury, agencies, and instrumentalities, commercial paper, repurchase agreements, money market funds, and local government investment pools. The Pension Trust Fund is also authorized to invest in common stock, mutual funds, corporate bonds and mortgages. The County's investments are categorized to give an indication of the level of risk assumed at year-end. Category 1 includes the investments that are insured or registered or for which the securities are held by the County or its agent in the County's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the counter party's agent in the County's name. Category 3 includes uninsured and unregistered investments, with securities held by a counterparty and not in the County's name. The County's categorized investments consisted of two US Treasury Notes. The US Treasury Notes are in category 1 and had a book value of $824,000 and a market value of $820,438 as of December 31, 1994. At December 31, 1994, the remainder of the County's investments were held in the Pension Trust Fund and cannot be categorized. Investments of the Pension Trust Fund were as follows: December 31 1994 Mutual Funds: Equity International equity Small capital value Fixed income Money Market Fund: The One Group $ 5,040,000 980,000 2,980,000 21,750,000 9.289,453 $40,039.453 The market value of investments in the Pension Trust Fund totaled $40,024,402 at December 31, 1994. Investments of the Deferred Compensation Fund at December 31, 1994 totaled $1,752,999 at market value. Investments of this fund consist of mutual funds which are not subject to risk categorization because they are not evidenced by securities in physical form. 49 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Note 3 - Allowance for Uncollectible Accounts Receivable: The allowance for uncollectible receivables consists of the following at December 31, 1994: Fund Type General Special Revenue Capital Projects Enterprise Internal Service TOTAL Allowance for Uncollectibles $ 56,037 30,346 3,420 501,212 2,344 $ 593,359 Note 4 - Individual Fund Interfund Receivable and Payable Balances and Advances: Interfund receivable and payable balances at December 31, 1994 are as follows: General Fund Special Revenue Funds: Public Works Fund Social Services Fund Contingent Fund Emergency Fund Public Health Fund Human Service Fund Solid Waste Fund Housing Authority Fund Capital Projects Fund Enterprise Fund: Ambulance Interfund Interfund Receivables Pavables $ 507,055 $ 475,043 520,354 191,445 A 65,009 O 38,327 O 8,909 34 685 0 6,494 O 35,418 400 52 61,107 354,232 19,030 4,299 Internal Service Funds: Motor Vehicle Fund 186,741 2,875 Health Insurance Fund 0 7,800 Printing and Supply Fund 291 20,344 Insurance Fund 0 12,398 Phone Services Fund 0 19,465 Trust and Agency Funds: Employee Flexible Spending 0 50,534 Payroll Agency Fund 22,614 541 Weld County Retirement Plan 0 23,656 Emergency Tele. Service 0 100 TOTAL $1,317,626 $1,317,626 50 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Advances from and to other funds at December 31, 1994 are as follows: Advance Advance From To General Fund $ 75,000 $ 0 Special Revenue Funds: Solid Waste Fund 0 75,000 Social Services Fund 920,440 0 Contingent Fund 0 440,948 Emergency Reserve Funds 0 479,492 Total Note 5 - General Fixed Assets: $ 995,440 $ 995,440 A summary of changes in general fixed assets follows: Land Buildings Improvements Other than Buildings Machinery and Equipment Construction in Progress Balance Balance 1/1/94 Additions Deletions 12/31/94 $ 3,040,337 $ 501,200 $ 0 $ 3,541,537 22,132,508 3,490,018 194,249 25,428,277 418,690 828,982 0 1,247,672 5,603,287 2,254,680 849,734 7,008,233 114,071 213,603 114,071 213.603 Total $31,308,893 $7,288,483 $1,158,054 $37,439,322 At year-end 1994 construction in progress consists of $973 for the north site buildings and $212,630 for the Youth Shelter building. 51 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Note 6 - Long -Term Debt: Long-term debt consists of the following at December 31, 1994: Internal Service Fund: Certificates of participation Less unaccreted discount $1,945,000 18,109 Certificates of participation - net 1,926,891 General Long -Term Debt Account Group: Sick -leave and vacation accruals 1,060,474 Obligation on long-term lease, to be 602,437 paid by the Human Services Fund Total 1,662,911 MEMORANDUM TOTAL $3,589,802 Certificates of participation represent debt of the Weld County Finance Corporation and are not general obligations of the County. The certificates were issued to finance the construction of buildings leased to the County. The lease payments are sufficient to cover the indebtedness of the Finance Corporation, and include a purchase option at the end of the lease. The certificates bear interest at rates ranging from 4.25% to 7.3% per annum and mature during 2002. Those certificates maturing in 2001 or after are callable for redemption prior to maturity in whole or in part at the option of the County in 2000. Future debt service requirements for the certificates of participation and capital lease are detailed as follows: 52 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Year 1995 1996 1997 1998 1999 2000 2001 2002 Total Principal Requirement Certificates of Par- ticipation Capital Lease $ 170,000 $ 190,021 180,000 200,615 190.000 211,801 205,000 0 220,000 0 235,000 0 250,000 0 495.000 0 51.945.000 S 602.437 Interest Reauirement Certificates Total Annual Total of Par- Capital Total Debt Service Principal ticioation Lease Interest Reauirement $ 360,021 380,615 401,801 205,000 220.000 235,000 250,000 495.000 52.547.437 $ 121,010 $ 30,557 $ 151,567 111,660 19,962 131,622 101,535 8,776 110,311 90,325 0 90,325 77,820 0 77,820 63,960 0 63,960 48,920 0 48,920 32.670 0 32,670 S 647.900 S 59,295 S 707,19% Long-term debt transactions during 1994 are summarized as follows: Balance, January 1, 1994 Retired in 1994 Discount accretion Additions in 1994 Balance December 31, 1994 Certificates of Participation $ 3,112,739 (1,210,000) 24,152 $ 1,926.891 Special Assessment Bonds Vacation & Sick Leave $ 100,000 $ 1,014,149 (100,000) 46.325 Capital Lease $ 511,588 512,237 512,112 295,325 297,820 298,960 298,920 527,670 53,254,632 Total $ 0 $ 4,226,888 (91,213) (1,401,213) 24,152 693,650 739.975 0 S 1.060,474 S 602.437 $ 3,589.802 Weld County has no general bonded indebtedness. In accordance with Section 30-35-201, CRS, 1973, the county's general bonded indebtedness is limited to 3% of the assessed valuation, or $37,399,286 at December 31, 1994. The County is not liable for repayment of industrial revenue bonds outstanding of $16,693,217 as of December 31, 1994. 53 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Note 7 - Other Required Individual Fund Disclosures: Excesses of expenditures over appropriations in individual funds are as follows: Note 8 Motor Vehicle Fund Revised Over - Appropriation Expenditure Expenditure 3,405,465 3,434,813 29,348 Excesses of expenditures over appropriations in General Fund departments can be seen by unfavorable variances in the expenditures section of the Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual. Fund equity in the Weld Finance Corporation at December 31, 1994 was a deficit of $104,492. This deficit will be recovered through future operations. - Weld County Retirement Plan: The County maintains the Weld County Retirement Plan ("Plan") a single - employer, defined benefit pension plan which covers all full-time employees, except officers and employees of the Health Department. Plan description and provisions: All eligible full-time employees participate in the Weld County Retirement Plan. The payroll for employees covered by the plan for the year ended December 31, 1994 was $19,174,757; the County's total payroll was $24,144,284. Current membership is comprised of the following: Retireesandbeneficiaries currently receiving benefits and terminated employees entitled to benefits but not yet receiving them 292 Current Employees: Vested Nonvested 364 361 TOTAL 1.017 54 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Employees retiring under the normal retirement rule, at age 65 with at least five years of credited service or whose age plus years of credited service equals 80 or more, are entitled to monthly benefits of 2.35 percent of their average monthly compensation (during the 12 highest - paid consecutive calendar months of credited service within the last 120 months of credited service) times years of credited service. The maximum benefit paid is 75 percent of final compensation and the minimum is $25 a month per year of credited service. The Plan permits special early retirement with full benefits to employees age 62 with 8 years of credited service and regular early retirement with reduced benefits to employees age 55 with five years of credited service. Active employees who become disabled receive benefits beginning on the first of the month on or after age 65 or, if later, when payments stop under the County's Long -Term Disability Plan. Retirement benefits are based on the disabled employee's final average monthly compensation at the time of disability and credited service (including the period of disability), payable for the disabled employee's life. Effective January 1, 1994, upon the death of an active employee, the spouse is entitled to two times the employee's accumulated contributions plus interest or a monthly benefit equal to 75 percent of the employees accrued benefit as of his or her date of death, commencing on the later of the first day of the month following the employees's death or the first day of the month coinciding with or following the employee's 55th birthday. If an employee terminates employment with the County and is not vested, (has five years or more of credited service), the employee is entitled to a refund of all employee contributions plus 6 percent annual interest, compounded monthly. If the employee is vested, the employee has the option of receiving a refund of accumulated contributions plus interest or receive a monthly benefit commencing upon his or her normal retirement date. All employees participating in the Plan are required by the authority of the Board of Commissioners to contribute 6 percent of their annual salaries to the Plan. The County is required to contribute a matching amount to fund the Weld County Retirement Plan, using the aggregate actuarial cost method. Earnings on investments are also used to fund the Plan. 55 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Funding Status and Progress: The amount shown below as the "Pension Benefit Obligation " is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases, estimated to be payable in the future as a result of employee service to date. This measure is the actuarial present value of credited projected benefits and is intended to, (i) help users assess the Plan's funding status on a going -concern basis, (ii) assess progress being made in accumulating sufficient assets to pay benefits when due and (iii) allow for comparisons among public employee retirement plans. The measure is independent of the actuarial funding method used to determine contributions to the Plan. The pension benefit obligation was determined as part of an actuarial valuation of the plan as of January 1, 1994. Significant actuarial assumptions used in determining the pension benefit obligation include: (a) a rate of return on the investments of present and future assets of 7.5% per year compounded annually, (b) projected salary increases at various rates depending on attained age ranging from 7.5% for age 25 to 5.3% for age 64. The projected salary increases are due to a 5% inflation rate and various rate for merit raises ranging from 2.5% at age 25, to 0.3% at age 64. No assumption is made regarding post -retirement benefit increases as these are reviewed and approved by the Weld County Retirement Board based on availability. Pension Benefit Obligation At January 1, 1994: Retirees and beneficiaries currently receiving benefits $12,950,632 Terminated vested employees not yet receiving benefits 1,753,561 Current Employees: Accumulated employee contributions, including allocated investment income Employer -financed vested Employer -financed nonvested Total pension benefit obligation Net Assets Available for Benefits (at cost, market value of $40,590,607) Net Assets in Excess of Pension Benefit Obligation 56 8,442,797 3,804,250 7.293,811 34,245,051 36.714,885 $ 2,469.834 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 As of January 1, 1994, the Plan experienced an increase of $1,082,515 in the pension benefit obligation due to changes in plan provisions effective January 1, 1994. This change increased benefits for retirees and beneficiaries 2.5%, changed the plan benefit formula, increased death benefits, increased pension benefits for deferred disabled members, and changed the compensation limit from $235,840 to $150,000. There was no change in contribution requirements. Also as of Jamuary 1, 1994, actuarial assumptions were changed to remove investment expenses from the 7.5% assumed rate of return on investments. This caused a decrease in the pension benefit obligation of $335,066. Contributions Required and Contributions Made: The government's funding policy is to provide for periodic employer contributions at actuarially determined rates that, expressed as percentages of annual covered payroll, are designed to accumulate sufficient assets to pay benefits when due. The required contributions are determined using an aggregate actuarial cost method. The plan does not have an unfunded actuarial accrued liability for 1994. Significant actuarial assumptions used to compute contribution requirements were the same as those used to compute the standardized measure of the pension benefit obligation. Contributions made during 1994 of 6% for both the County and the participating employees were $1,155,595 each. Total covered payroll for year ended December 31, 1994 was $19,174,757. Trend Information: Trend information for the years ended December 31, 1992, 1993, and 1994, respectively, is as follows: Net assets in -excess of the pension benefit obligation (as of the beginning of the year) were 100.4%, 103.0%, and 107.2% respectively. The County's contributions to the Plan, made in accordance with actuarially determined requirements, were 6 percent of annual covered payroll, for each of the years ended December 31, 1992, 1993, and 1994. Assets in excess of the pension benefit obligation were .7%, 4.7%, and 12.9% of covered payroll for the years ended December 31, 1992, 1993 and 1994, respectively. Ten-year trend information, giving an indication of the progress made in accumulating sufficient assets to pay benefits when due, -may be found in the statistical section of this report. 57 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Note 9 - Deferred Compensation: Effective January 1, 1984, as allowed by the provisions of Section 24- 52-101, et. seq., CARS, 1973, and by Section 457 of the Internal Revenue Code of 1954, as amended, the County established the Deferred Compensation Plan of the County of Weld. The Deferred Compensation Plan is a special voluntary benefit plan for public employees, in which a portion of the employee's salary can be deferred until future years. Up to 25% of the employee's gross income can be deferred, not to exceed $7,500 annually. Compensation deferred by a participant under the plan and earnings on deferred amounts must remain solely the property of the County until paid to the participant or the participant's beneficiary, subject only to the claims of the County's general creditors. The County holds these funds in custody for the participants and exercises no discretion over the investment of the funds. Investments are recorded at market value. Note 10 - Contingencies: The County is currently the defendant in several lawsuits. Based upon the opinion of legal counsel, these claims would be covered by insurance and/or there does not appear to be a threat of significant liability to the County. At December 31, 1994, the County had $4,335,071 plus interest invested in a government securities fund. This fund was frozen in 1991 by the Securities and Exchange Commission pending outcome of criminal investigations of the securities dealers and the County initiated litigation to recover damages. As of December 31, 1994, this litigation continues against substantial business entity defendants. There is a reasonable possibility that an investment loss may ultimately be realized. An estimate of the loss or range of loss cannot be made due to the status of the litigation. Colorado voters passed an amendment to the State Constitution, Article X, Section 20, which has several limitations, including revenue raising, spending abilities, and other specific requirements of state and local governments. The Amendment is complex and subject to judicial interpretation. The entity believes it is in compliance with the requirements of the amendment. However, the entity has made certain interpretations of the amendment's language in order to determine its compliance. 58 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS YearEndedDecember 31, 1994 Effective July 1, 1986, the County joined Colorado Counties, Incorporated's Casualty and Property Pool which covers all casualty and property claims with a $125,000 self-insurance retention. Worker's compensation remains self -insured with a $300,000 per occurrence. Private insurers cover claims above the stop loss limit for all types of insurance. The County participates in a number of federal and state grant programs. Principal funding agencies include Department of Labor, Community Services Administration, Department of Health and Human Services, Department of Housing and Urban Development, Economic Development Agency, and Area Agency on Aging. These programs are subject to program compliance audits by the grantors or their representatives. The amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at this time, although the County expects such amounts, if any, to be immaterial. Note 11 - Public Trustee: Pursuant to an act of the Colorado General Assembly, the Weld County Public Trustee is to be deemed an agency of the County for the purpose of financial reporting. Related activity has been reported in the General Agency Fund, with the following activity identified strictly for the office of the Public Trustee. Balance Balance 1/1/94 Additions Deletions 12/31/94 Assets $ 61,388 $1,467,880 $1,478,981 $ 50,287 Liabilities 61,388 1,467,880 1,478,981 50,287 Note 12 - Residual Equity Transfers: A reconciliation of residual equity transfers is as follows: Year Ended December 31. 1994 Ambulance Fund Phone Services Fund Computer Services Fund Motor Vehicle Fund General Fixed Assets TOTALS 59 Additions Residual (Deletions) Equity To/From General Transfers Fixed Assets or In (Out) Cont. Capital $ 0 $ (14,939) 0 (49,414) (164,863) (677,697) 0 105,800 0 $01,113 $(164.863) $ 164,863 COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1994 Note 13 - Subsequent Event In 1993, the County filed suit against the State of Colorado to enforce the provisions of "Amendment One" in regard to Social Services programs delegated by the State. The Amendment states that "a local district may reduce or end its subsidy to any program delegated to it by the general assembly for administration." In January, 1994, the County received a favorable decision from the District Court. A receivable of $2,719,485 was recorded in the Social Services Fund as revenue receivable from the State for the 1993 and 1994 Social Services costs paid by the County. On June 5, 1995, the Supreme Court of Colorado reversed the District Court decision and granted the State's motion for summary judgement. The accompanying financial statements have been adjusted for the effects of this subsequent event by the reversal of the receivable from the State. As adjusted, the fund balance of the Social Services Fund is a deficit of $328,973 as of December 31, 1994. The County is analyzing resource reallocation to clear this deficit. 60 COMBINING STATEMENTS, INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULES GENERAL, FUND The General Fund accounts for all financial transactions of the County that are not properly accounted for in other funds. Ordinary operations of the County such as public safety, county administration and other activities financed from taxes and general revenues are reflected in this fund. In compliance with GASB statement #6 Special Assessment Districts for Elmore Road, Road #5, Antelope Hills 1 and Indian Hills are reported in General Fund. COUNTY OF WELD STATE OF COLORADO General Fund Comparative Balance Sheets December 31. 1994 and 1993 1994 1993 ASSETS Cash and short-term investments Receivables (net of allowance for uncollectibles): Current property taxes Delinquent property taxes Accounts Special assessment Due from other County funds Due from other governmental units Advances to other funds Inventories Other assets $ 2,372,349 $ 2.198.934 17,583,942 15,789.183 79,347 101,936 883,278 177,399 176.157 278,006 507,055 526,536 461,218 186,616 0 200,000 0 37.517 99,511 39.843 Total Assets $ 22,162,857 $ 19,535,970 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Accrued liabilities Due to other County funds Deferred revenue Unexpended grant revenue Advance from other funds Total Liabilities $ 835,424 $ 764,029 599,259 559,733 475,043 343,866 17.774,584 16.101.534 536.237 426.703 75.000 75.000 20,295,547 18,270,865 Fund Balance: Reserved for encumbrances 707,982 290,262 Reserved for advances to other funds 0 200,000 Reserved for other assets 99,511 39.843 Reserved for inventories 0 37,517 Unreserved: Designated for future years' expenditure 0 191,464 Undesignated 1,059,817 506.019 Total Fund Balance 1,867,310 1,265,105 Total Liabilities and Fund Balance $ 22,162,857 $ 19,535,970 61 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues, Expenditures and Changes in Fund Balances Budget and Actual For the fiscal year ended December 31. 1994 (With Comparative actual for the fiscal year ended December 31, 1993) REVENUES Taxes: General property taxes Severance tax Tabacco products Penalties & interest Total Taxes Licenses and Permits: Liquor licenses Plow permits Planning permits Building permits Electrical permits Cable franchise Total Licenses and Permits Intergovernmental: Federal grants Payment in lieu of taxes State grants District Attorney Veterans office Other governmental units Cities & towns Total Intergovernmental Charges for Services: Plan checking fees Books Charges for services Sale of supplies City contracts Parking Refuse disposal Weed spraying Total Charges for Services Fines and Forfeitures: Property forfeitures/evidence Fines (drunk drivers) Total Fines and Forfeitures 1994 1994 1994 Budget Actual Variance 1993 Actual $ 15,897,618 $ 15,915,519 $ 17,901 $ 14,718,304 36,000 36,711 711 41,365 70,000 80,985 10,986 85,808 0 34,396 34,396 41.241 16,003,618 16.067,611 63,993 14,886,718 4,000 2,915 (1.085) 3,374 0 245 245 734 219.700 229,357 9.657 228.343 460,000 467,227 7.227 413.867 89,000 95,311 6,311 70.117 3,000 3,768 768 6.147 775,700 798,823 23,123 722.582 0 72,925 72,925 51,778 29,891 29,891 0 29,891 3,617,441 3,247,137 (370,304) 2,539,391 38,000 38,000 0 38,000 600 650 50 550 24,000 59,650 35,650 55,526 179,504 135,639 (43,865) 135,865 3,889,436 3.583,892 (305,544) 2,851,001 34,500 34.570 70 23,498 7,300 7,146 (154) 6,290 1,378,934 2,050,932 671,998 1,065.848 23,500 25,014 1,514 21.949 87,200 96,224 9,024 76,291 12,000 11,813 (187) 11,188 1,200 1,195 (5) 1,014 14,800 14,872 72 6,209 1,559,434 2,241,766 10.000 2,514 21,800 28,396 682,332 1,212,287 (7,486) 14,597 6.596 21,810 31,800 30,910 (890) 36,407 62 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December -31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) REVENUES (CONTINUED) Miscellaneous: Miscellaneous Interest Rents from land Rents from buildings Royalties Special assessments Other Contributions Sale of assets Total Miscellaneous Fees: Sheriff's fees Inmate bond fees Fee account DUI fees Bond application fees Clerk & Recorder fees Treasurer's fees Advertising Assessor's fees Bad check fees Community service fees Investigation fees Cable fees Total Fees Total Revenues EXPENDITURES General Government: Office of the Board County Attorney Public Trustee Planning and zoning Clerk to the Board County Clerk Elections and registration County Treasurer County Assessor Maintenance of buildings/grounds County Council District Attorney Juvenile Diversion Grant Victim Assistance Financial administration General accounting Purchasing Personnel Computer Services Total General Government Continued 1994 1994 1994 Budget Actual Variance 1993 Actual $ 29,000 $ 83,769 $ 54,769 $ 17,326 770,000 900,108 130,108 642.020 0 9,175 9,175 14.055 185.288 209,481 24,193 217.886 200,000 187.352 (12,648) 317,788 713,899 809,341 95,442 990,116 1,243,500 221,736 (1.021,764) 118,264 0 126,901 126,901 88,409 146,000 146.180 180 11,490 3,287,687 2,694,043 (593,644) 2,417,354 104,750 106,593 1,843 105,893 35,000 38.380 3,380 33.580 0 107,154 107,154 43,335 116,110 108,641 (7,469) 97,146 0 540 540 65,550 1,650,1700 1,754,216 104,216 1,681,481 616.000 647,036 31,036 587,034 50,000 33,568 (16,432) 38,972 54,000 85.113 31,113 35.031 25,000 12,944 (12,056) 16.543 0 800 800 929 7.000 3,998 (3,002) 8,327 7,000 9,951 2,951 11,011 2,664,860 2,908,934 244,074 2,724,832 28,212,535 28,325,979 113,444 24,851,181 401,271 344,052 57,219 333,128 393,427 338,602 54,825 435,625 4,000 1,102 2,898 2,981 330,176 300,267 29,909 253,610 71,186 64.811 6,375 82.888 1,164,620 1,143,069 21,551 1,171,617 444,934 443,072 1,862 326,082 485,071 471,300 13,771 542,799 1,356,059 1,245.043 111,016 1.663.299 1,644,076 1,689,815 (45,739) 1,712,610 21,369 10,139 11,230 10,817 1,355.577 1,309,199 46,378 1,228,578 196,227 203,748 (7,521) 166,208 132,922 439,305 (306,383) 308.727 160,567 207,853 (47,286) 163,294 432,201 364,519 67,682 498,583 68,986 63,962 5,024 97,757 423,195 404,097 19,098 201,382 1,598,144 1,849,557 (251,413) 0 10,684,008 10,893,512 (209,504) 9,199.985 63 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative -actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual EXPENDITURES (CONTINUED) Public Safety: Sheriff administration Crime control and investigations Posse/special deputies Task force Regional forensic laboratory Communications services Communication system development E-911 administration Criminal justice County Coroner Correctional administration Community correction Public service DUI Building inspection Office of emergency management Waste water management Animal control Pest/weed control Total Public Safety Public Works: General engineering Extension services Veterans office Airport Total Public Works Public Health and Welfare: Mental health Developmentally disabled Seniors program Economic development Total Public Health and Welfare Culture and Recreation: Missle site park County fair Total Culture and Recreation $ 596.272 $ 549.996 $ 46,276 $ 1,013,318 2,717.438 2.715.947 1,491 2,576,391 0 56,513 (56,513) 40,869 312.936 196,849 116.087 254.461 78,063 76;957 1,106 80,045 553,367 559,435 (6.068) -951,541 155,908 0 155,908 1.250 700 0 700 217 860,023 859,603 420 998,796 128,700 166.011 (37,311) 137,629 4,536,851 4,590,987 (54,136) 3,799,573 1.872.497 1,916,045 (43,548) 1,740,181 159,956 152,982 6,974 138,599 335,279 321,923 13,356 300,044 76,907 71,907 5,000 60,249 4,927 4,927 0 5,648 93,016 85,019 7,997 84,516 168,636 164,507 4,129 153,541 12,651,476 12.489,608 161,868 12,336,868 388,907 382,289 6,618 392,397 257,643 236.469 21,174 251.083 41,905 36,958 4,947 35.955 7,500 7,500 0 50,000 695.955 663,216 32,739 729.435 131.500 114.500 17,000 128,931 67,415 67,415 0 67,805 11,700 11,700 0 11,700 947,333 947,333 0 50,000 1,157,948 1,140,948 9,660 6,772 48,359 162,960 58,019 169,732 64 17,000 258.436 2,888 872 (114,601) 88,134 (111,713) 89.006 COUNTY OF WELD STATE OF COLORADO General Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) EXPENDITURES (CONTINUED) Economic Assistance: Community development Miscellaneous: Other Building rents Total Miscellaneous Capital Outlay: Computer services Equipment Elections and registration Maintenance of buildings/grounds District Attorney Crime control and investigations Task force Regional forensic laboratory Communication system development Correctional administration Community correction Office of emergency management Community development Total Capital Outlay Debt Service: Capital lease Other Total Debt Service Total Expenditures Other Financing Sources (Uses): Operating Transfers - In: Non -Departmental Communication system Operating Transfers - Out: Appropriation Grants -In -Aid Capital lease proceeds Total Other Financing Sources(Uses) Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balance at Beginning of Year Residual Equity Transfers Fund Balance at End of Year 1994 1994 1994 Budget Actual Variance 1993 Actual $ 191,657 $ 228,483 $ (36,826) $ 332,603 630,620 496,543 436,213 295,357 1,066,833 791,900 134,077 614,440 140,856 300,000 274,933 914,440 864,046 628,222 235,824 0 925,000 752,196 172.804 65,543 0 0 0 19,200 0 0 0 2,511 0 0 0 871 22,550 25,695 (3,145) 19,790 20,000 0 20,000 9,749 17.750 17,672 78 10,036 165,000 155,908 9,092 0 29,891 17,533 12,358 15,703 128 0 128 635 0 2,500 (2,500) 4,681 2,309.137 1,278,783 1,030,354 28,046 4,353,502 2,878,509 1,474,993 176,765 186,507 181,228 5,279 315,046 0 105,596 (105,596) 15,763 186,507 286,824 (100,317) 330,809 31.045,905 29,542,732 1,503.173 24,368.347 1,865.000 1,865,000 0 316,974 0 0 0 21,000 (739,692) (739,692) 0 (1,110,231) 0 693.650 693,650 0 1,125,308 1,818,958 693,650 (772,257) (1,708,062) 602,205 2,310,267 (289.423) 1,265.105 1,265.105 0 1,535,078 842.561 0 (842.561) 19.450 $ 399.604 $ 1,867.310 $ 1,467,706 $ 1,265,105 65 WIIDe. COLORADO 66 SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenues of the County which finance specified activities as required by law or administrative action. COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 1994 Public Works Fund: The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. In compliance with GASB Statement #6, Special Assessment Districts Antelope Hills 2, Northmoore Acres, Casa Grande, Knaus, 71st Avenue, Basswood Avenue, 83rd Avenue, Roads 15 & 84, Road 34, Road 32, Road 8, Road 38, Johnson Subdivision and Arrowhead Subdivision are reported in the Public Works Fund. Social Services Fund: The Social Services Fund accounts for the various public welfare programs administered by the County. Conservation Trust Fund: The Conservation Trust Fund accounts for revenue received from the State of Colorado to be used for the acquistion, development and maintenance of new and existing conservation sites within Weld County. The funds are derived from the Colorado State Lottery. Contingent Fund: The Contingent Fund records any property tax revenue levied by the Board of County Commissioners to cover reasonably unforeseen expenditures. Emergency Fund: The Emergency Fund accounts for the "Emergency Reserve" required by "Amendment One" to the Colorado constitution. Public Health Fund: The Weld County Public Health Department provides health services to County residents. The fund reflects revenue and expenditures for health care, health education, health monitoring and other related activities. Human Services Fund: The Human Services Fund accounts for various federal and state human service grants. Primary funding agencies are DOL, HHS and CSA. Solid Waste Fund: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites for the purpose of combating environmental problems and for further improvement and development of landfill sites within the County. Housing Authority Fund: The Housing Authority Fund accounts for various federal housing grants. The primary funding agency is HUD. 67 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Combining Balance Sheet December 31. 1994 (With comparative totals for December 31, 1993) Social Conservation Public Works Services Trust Contingent Emergency Fund Fund Fund Fund Fund ASSETS Cash and short-term investments Receivables (net of allowance for uncollectibles): Current property taxes Delinquent property taxes Accounts Special assessment Due from other County funds Due from other governmental units Advances to other funds Inventories Other assets Total Assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Due to other County funds Due to other governments Accrued liabilities Other liabilities Deferred revenue Unexpended grant revenue Advances from other funds Total Liabilities $ 3,787.461 $ 2.299.651 $ 82,659 $ 4,473,692 $ 518,116 2,602,668 401,745 0 1,008,507 1,198.429 17,007 14,028 0 8,393 1,139 352,158 3,515 0 0 0 289,491 0 0 0 0 520,354 0 0 0 0 0 0 0 0 0 0 0 0 440,948 479,492 520.728 2,142,393 0 0 0 0 7,078 0 0 0 $ 8,089,867 $ 4.868.410 S 82,659 $ 5,931,540 $ 2,197,176 $ 587,469 E 731,345 $ 0 S 0 $ 0 191,445 65.009 0 38,327 8,909 0 287,947 0 0 0 139,765 177,104 0 0 0 0 1,413 0 0 0 2,863,034 871,732 0 1.022,427 1,206,139 0 2,142,393 0 0 0 0 920,440 0 0 0 3,781,713 5,197,383 0 1,060,754 1.215,048 Fund Balances: Reserved for encumbrances 995.767 0 0 0 0 Reserved for other assets 0 7.078 0 0 0 Reserved for inventories 520,728 0 0 0 0 Reserved for emergencies 0 0 0 0 800.000 Reserved for advances to other funds 0 0 0 440,948 479,492 Reserved for claims 0 0 0 4.335,071 0 Unreserved: Designated for future years' expenditure 1,081,500 0 0 66.551 0 Undesignated 1,710,159 (336.051) 82,659 28,216 (297.364) Total Fund Balances 4,308.154 (328.973) 82,659 4,870,786 982,128 Total Liabilities and Fund Balances $ 8,089.867 $ 4,868.410 $ 82,659 $ 5,931,540 $ 2,197,176 68 Public Human Housing Totals Health Services Solid Waste Authority Fund Fund Fund Fund 1994 1993 $ 368.807 $ 304,777 $ 399,445 $ 157,071 $ 12,391,679 $ 12,590,357 0 0 0 0 5,211,349 7,769,503 0 0 0 0 40,567 55,218 263,371 404,524 139,744 1,562 1.164,874 872.296 0 0 0 0 289,491 401,633 34 0 0 400 520.788 462,139 0 589,541 0 6,307 595,848 1,969,375 0 0 75,000 0 995,440 515,948 417 345,944 0 0 3,009,482 3,010,488 700 2,893 0 99,602 110,273 104,508 $ 633,329 $ 1,647,679 $ 614,189 $ 264,942 $ 24,329,791 $ 27,751,465 $ 48.851 $ 113,826 $ 9,077 E 94,024 $ 1,584,592 $ 1,207,352 685 6,494 35,418 52 346,339 586,877 0 0 0 19,308 307,255 (11,933) 88,216 215,211 448 5,414 626,158 579,177 0 54,692 0 0 56,105 58,062 30,333 0 75,000 0 6,068,665 8,298,676 22,082 419.864 0 0 2,584,339 3,493,634 0 0 0 0 920,440 440,948 190,167 810.087 119,943 118,798 12.493,893 14,652.793 28.652 309,240 6,880 0 0 2,893 0 99,602 417 0 0 0 0 0 0 0 0 0 75.000 0 0 0 0 0 0 0 0 0 414,093 525,459 412,366 46.542 443,162 837.592 494,246 146.144 1,340,539 109,573 521,145 800,000 995,440 4,335,071 1.148,051 2,586,079 1,176,502 104,508 569,031 800,000 515,948 5,557.971 1,404,417 2.970,295 11,835,898 13.098.672 $ 633,329 $ 1,647,679 $ 614,189 $ 264,942 $ 24.329,791 $ 27,751,465 69 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the fiscal year ended December 31, 1994 (With Comparative totals for the fiscal year ended December 31, 1993) Social Conservation Public Works Services Trust Contingent Emergency Fund Fund Fund Fund Fund REVENUES Taxes Licenses and permits Intergovernmental Charges for services Miscellaneous Total Revenues EXPENDITURES Public works Public health and welfare Culture and recreation Economic assistance Other professional services Capital outlay Intergovernmental Total Expenditures $ 5,462.082 $ 2.584,917 $ 0 $ 1,722,423 $ 402,128 399,805 0 0 0 0 7,690.046 24.802,118 205.534 0 0 501.126 0 0 0 0 211.699 2,640 599 0 0 14,264,758 27,389,675 206,133 1,722,423 402,128 12.631,647 0 0 0 0 0 29,060.002 0 0 0 0 0 218.012 0 0 0 0 0 0 0 0 0 0 0 0 38.325 685 16,769 0 0 678,046 0 0 0 0 13,348,018 29,060,687 Excess (Deficiency) of Revenues Over (Under) Expenditures 916,740 Other Financing Sources (Uses): Operating transfers - in Operating transfers - out Total Other Financing Sources Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 234,781 (1.671.012) (28.648) 0 0 1,722.423 402,128 0 0 0 0 0 0 0 0 (1,820,000) (620,000) 0 0 916,740 Fund Balances at Beginning of Year 3,391,414 0 (1,820.000) (620,000) (1,671,012) (28,648) 1,342,039 111,307 (97.577) (217.872) 4,968,363 1,200,000 Fund Balances at End of Year $ 4,308,154 $ (328,973) $ 82,659 $ 4,870,786 $ 982,128 70 Public Human Housing Totals Health Services Solid Waste Authority Fund Fund Fund Fund 1994 1993 $ 0 $ 0 $ 0 $ 0 $ 10,171,550 $ 9,779,308 1,170 0 0 0 400,975 407,249 1,056,523 6,249,733 0 1,835,086 41,839,040 41,860,568 1,028,066 607,996 878,217 0 3,015.405 2,528,079 13,114 195,803 0 6,185 430,040 626,277 2,098,873 7,053,532 878,217 1,841,271 55.857,010 55,201,481 0 0 0 0 12,631,647 11,677,175 2,810,096 0 0 0 31,870,098 30,110,433 0 0 0 0 218,012 215,992 0 6,904,556 0 2.061,069 8,965.625 8,586.880 0 0 493,716 0 493,716 741,639 71,260 109,962 316,939 8,392 562,332 253,819 0 0 0 0 678,046 667,306 2.881,356 7.014,518 (782,483) 39,014 810,655 2.069,461 55,419,476 52,253,244 67,562 (228,190) 437.534 2,948.237 727,341 12,351 0 0 739,692 1,544,648 0 0 0 0 (2,440,000) (1,804.044) 727,341 12,351 0 (55.142) 51,365 498.304 786,227 0 (1.700.308) (259,396) 67,562 (228,190) 426,684 374,334 (1.262.774) 2,688,841 13,098,672 10,409,831 $ 443,162 $ 837,592 $ 494,246 $ 146,144 $ 11,835,898 $ 13,098,672 71 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Public Works Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Taxes: General property taxes Specific ownership taxes Penalties & interest Total Taxes Licenses and Permits: Moving permits Intergovernmental: Mineral leasing Grazing act Payment in lieu of taxes Grant Motor vehicle registration fees Highway user tax fund State maintenance agreement Total Intergovernmental Charges for Services: Charges for services Miscellaneous: Earnings on deposits Special assessments Other Recovery of losses Total Miscellaneous $ 3,123,749 $ 3,123,081 $ (668) $ 3,118,569 2,060,000 2,332.224 272,224 2,022.709 0 6.777 6,777 8,715 5,183,749 5,462,082 390,000 399,805 278,333 5,149,993 9,805 397,876 53,900 53,933 33 44,894 26,175 28,358 2,183 51,711 10,000 10,057 57 10,027 0 291,500 291,500 0 235.000 261,741 26,741 243,763 7,656,752 7,044,457 (612.295) 6.094,482 536,800 0 (536,800) 9,025 8,518,627 7,690,046 120.000 501,126 (828,581) 6,453,902 381,126 747.776 20,000 36,255 16,255 25,365 0 104,018 104,018 251,252 66,000 70,223 4,223 124,089 0 1,203 1,203 10,000 86,000 211.699 125,699 410,706 Total Revenues $ 14,298,376 $ 14,264,758 $ (33,618) $ 13,160,253 72 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Public Works Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual EXPENDITURES Public Works: Bridge construction Maintenance of condition Maintenance support Trucking division Mining division Administration Other public works Total Public Works Intergovernmental: Grants-in-aid to cities/towns Capital Outlay: Maintenance Support Administration Total Capital Outlay Total Expenditures Other Financing Sources (Uses): Operating Transfers - In: Contingent Total Other Financing Sources Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year $ 1,402,071 $ 1,217,739 $ 184,332 $ 1,095,900 2,238,219 2,218,244 19,975 2,245,928 1,124,333 992,196 132,137 1.001,306 1,320,445 1,232,829 87,616 1,358,123 992,201 914,302 77.899 1,055.424 319.983 298,601 21,382 269,318 8,050,538 5,757.736 2.292,802 4,651,177 15,447,790 12,631,647 2,816,143 11,677,176 673,358 678,046 (4,688) 667,306 0 2,485 (2.485) 0 50,000 35,840 14,160 0 50,000 38,325 11,675 0 16,171,148 13.348,018 2,823,130 12,344,482 0 0 0 55,417 0 0 0 55,417 (1,872,772) 916,740 3,391,414 3,391,414 2,789,512 871,188 0 2,520,226 Fund Balances at End of Year $ 1.518.642 $ 4,308,154 $ 2,789,512 $ 3.391.414 73 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Social Services Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Taxes: General property taxes Penalties & interest Total Taxes Intergovernmental: Federal grants Welfare (SS) Total Intergovernmental Miscellaneous: Earnings on deposits Miscellaneous Total Miscellaneous Total Revenues EXPENDITURES Public Health and Welfare: Non -Departmental Administrative - regular Administrative - IV -D Institutional care Food stamps Jobs - IV -F Employment first General assistance AB AFDC AND - State Child Welfare Day care Medicaid transportation $ 2,579,537 $ 2,579,382 $ (155) $ 2,572,367 0 5,535 5,535 7,197 2,579,537 2,584,917 5,380 2,579,564 96,350 90.217 (6.133) 66,194 27,717.092 24,711,901 (3,005,191) 26,213.001 27,813,442 24.802,118 (3,011,324) 26,279,195 0 2,640 2,640 3,106 0 0 0 2,402 0 2.640 2.640 5,508 30,392,979 27,389,675 (3,003,304) 28,864,267 0 (80,695) 80,695 (21,283) 3,802,529 3,824,947 (22,418) 3,546,136 878.301 807,809 70,492 719,943 211,200 210,565 635 174,549 9,250,000 8,758.480 491,520 8,838,166 386.100 280,271 105,829 235.169 106.500 101,526 4,974 106.068 132.000 109,706 22,294 163,053 6.000 0 6,000 0 6,576,625 5,789,038 787,587 6,050,783 575,300 418,914 156,386 428,095 2,884,500 2,993,259 (108,759) 2,434,940 3,040,000 3.052,236 (12,236) 2.215,706 9,000 6.134 2,866 8,364 74 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Social Services Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) EXPENDITURES (CONTINUED) Non -contractual case services OAP - A Placement alternative care Staff development Medical examinations IV -D Administrative - LEAP Administrative - LEAP outreach LEAP - regular LEAP - emergency FEMA Total Public Health and Welfare Capital Outlay: Aministrative - regular Total Capital Outlay Total Expenditures Other Financing Sources (Uses): Operating Transfers - In: Non -Departmental Total Other Financing Sources Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year 1994 1994 Budget Actual $ 15,395 $ 15,599 1,648,900 1,555,564 436,100 403,789 9,000 1,037 9,100 6,456 0 0 49,443 45.873 17.000 24,304 1,024,375 641.085 15,000 9.097 96,350 85,008 31,178,718 29,060,002 13,850 685 13,850 685 31,192,568 29,060,687 399,589 0 399,589 0 (400.000) (1,671,012) 1,342,039 1.342,039 1994 Variance E (204) 93,336 32.311 7.963 2,644 0 3,570 (7.304) 383,290 5,903 11,342 1993 Actual $ 14,460 1,503,834 434,081 1,178 6,919 (680) 44,605 27,322 949,405 11,327 61,362 2,118,716 27,953,502 13,165 13,165 0 0 2,131,881 27,953,502 (399,589) (399,589) (1.271.012) 0 0 0 910,765 431,275 Fund Balances at End of Year $ 942,039 $ (328,973) $ (1,271,012) $ 1.342,040 75 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Conservation Trust Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 1994 (With Comparative actual for the fiscal year ended December 31. 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Intergovernmental: State lottery Miscellaneous: Earnings on deposits Total Revenues EXPENDITURES Culture and Recreation: Land improvements Capital Outlay: Land improvements Total Expenditures Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year $ 221,500 $ 205,534 $ (15,966) $ 264,371 3,500 599 (2,901) 1,952 225,000 206,133 218,012 218,012 56,988 16,769 275,000 234,781 (50,000) (28,648) (18,867) 266,323 0 215,992 40,219 113.632 40,219 329,624 21,352 (63.301) 111,307 111,307 0 174,608 Fund Balances at End of Year $ 61,307 $ 82,659 $ 21,352 $ 111,307 76 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Contingent Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) REVENUES Taxes: General property taxes Penalties & interest Total Revenues EXPENDITURES Other Financing Sources (Uses): Operating Transfers - Out: Other Total Other Financing (Uses) Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year Fund Balances at End of Year 1994 1994 1994 1993 Budget Actual Variance Actual $ 1.720.000 $ 1,718.630 $ (1,370) $ 2,044,027 0 3,793 3,793 5,723 1,720,000 1,722,423 0 0 (1.820.000) (1.820.000) (1.820.000) (1.820.000) (100,000) (97,577) 4,968,363 4,968,363 2,423 2,049,750 0 0 0 (1.804,044) 0 (1,804.044) 2,423 245,706 0 4.722.657 $ 4,868,363 $ 4,870,786 $ 2,423 $ 4.968.363 77 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Emergency Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 1994 (With Comparative actual for the fiscal year ended December 31. 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Taxes: General property taxes $ 400,000 $ 402.128 $ 2,128 $ 0 EXPENDITURES 980,000 Other Financing Sources (Uses): Operating Transfers - In: Non -Departmental Operating Transfers - Out: Other Total Other Financing Sources(Uses Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year Fund Balances at End of Year 0 980,000 0 0 0 (620,000) (620,000) (620.000) (620.000) (1,200,000) (217,872) 1.200,000 1,200,000 0 400,000 0 0 0 400,000 982,128 400,000 0 800,000 E 0 $ 982.128 $ 982,128 $ 1.200,000 78 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Public Health Fund Statement of Revenues. Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) REVENUES Licenses and Permits: Health licenses Intergovernmental: State grants Miscellaneous Total Intergovernmental Charges for Services: Charges for services Vital statistics Protective inspection fees Clinic fees Septic Water Total Charges for Services Miscellaneous: Miscellaneous Sale of assets Other Donations Total Miscellaneous Total Revenues EXPENDITURES Public Health and Welfare: Public health administration Health Education Nursing Environmental health Total Public Health and Welfare Capital Outlay: Administration Nursing Environmental health Total Capital Outlay Total Expenditures Other Financing Sources (Uses): Operating Transfers . In: Non -Departmental Total Other Financing Sources Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year 1994 1994 1994 1993 Budget Actual Variance Actual 1,100 $ 1,170 $ 70 $ 9,373 848.443 1,030,402 20,975 26,121 869,418 1,056,523 181,959 783,964 5,146 19,023 187,105 802.987 403.355 397,333 (6,022) 8,092 58,000 68,253 10,253 63,979 46.500 46,487 (13) 45,195 350,681 283,719 (66,962) 197,141 148.000 154,190 6,190 107,658 107,450 78,084 (29,366) 98,140 1,113,986 1,028,066 (85,920) 520,205 0 8 8 0 0 0 0 1,500 0 9,618 9,618 16,198 0 3,488 3,488 0 0 13,114 13,114 17,698 1,984,504 2,098.873 114,369 1,350,263 156,115 155,054 1,061 100,490 0 9,554 (9.554) 0 1,724,754 1.690,774 33,980 1,364,744 1.118.677 954,714 163,963 691,698 2,999,546 2,810.096 189,450 2,156.932 33,000 21.979 11.021 O 68,000 27.862 40.138 701 32.700 21,419 11,281 40.230 133,700 71,260 3.133,246 2,881,356 727,341 727.341 727,341 727,341 (421,401) (55.142) 498.304 498,304 62.440 40,931 251,890 2,197.863 0 1.076.880 0 1.076,880 366,259 229,280 0 269,024 Fund Balances at End of Year $ 76.903 $ 443.162 $ 366,259 $ 498,304 79 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Human Services Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Intergovernmental: Federal grants Other State grants Total Intergovernmental Charges for Services Charges for services Miscellaneous: Donations from private sources Welfare diversion Total Miscellaneous Total Revenues $ 5,788,815 $ 5,169,149 $ (619,666) $ 5,478,975 0 72,980 72.980 33.609 937,459 1,007,604 70.145 788,295 EXPENDITURES Economic Assistance: JTPA technical assistance JTPA performance incentive JTPA 8% education coordination JTPA older workers Non -trade jobs JTPA IIA JTPA IIC EDWAA 10% displaced worker EDWAA 10% displaced homemaker EDWAA 40% displaced worker JTPA basic JTPA IIA basic Job service Grants Employment first U.I. training program Jobs/New directions program State - pre-school Head start Head start handicap Head start T & TA Migrant hdst/day care basic CSBG Migrant head start -handicap Migrant headstart T & T A Supplemental foods Urban mass -transportation administration DOE weatheri zati on CDBG ESG AAA elder abuse HCBS OAA area agency OAA title III -B AAA case management AAA legal aid IIB AAA ombudsman 6,726,274 6,249,733 (476,541) 6,300,879 420,000 607,996 187,996 351,305 100,775 108.350 7,575 113,472 200,000 87,453 (112,547) 72,367 300.775 195,803 (104,972) 185,839 7.447.049 7.053.532 (393,517) 6,838,023 0 0 0 3,967 4,000 37,953 (33,953) 55.658 35,000 33,109 1,891 32,840 50.000 28,793 21,207 23.908 20,000 11,996 8,004 21.525 300,000 277,016 22,984 108,562 250,000 215,739 34,261 68,509 70,000 64,979 5,021 51,788 15,000 21,090 (6,090) 9,268 0 0 0 14,907 441,882 406,685 35,197 404,511 100,004 35,745 64,259 496,696 200,000 219.897 (19,897) 193,150 5,000 5,500 (500) 5,500 105,000 97.051 7,949 94,644 40,000 45,754 (5,754) 27,550 155,000 126,238 28,762 115,797 148,286 221.624 (73,338) 174,600 1,380,860 1,467.745 (86,885) 1,234.370 23,000 0 23,000 17,065 17,000 16,276 724 16,033 1,205,029 1,053,350 151,679 1,052.087 147,000 153.961 (6,961) 152.624 28,000 1,620 26,380 20,501 19,000 12,807 6,193 5,811 1,213.121 1,016,995 196,126 1,436.439 35,000 32,053 2,947 31,703 11,700 7,830 3,870 10,440 25,000 2,950 22,050 0 1,000 894 106 2.556 150,000 153,749 (3,749) 42,641 46,617 46,407 210 45,589 92,445 90,911 1.534 91.030 0 820 (820) 2,589 31,056 17,203 13,853 17,627 26,039 29,336 (3,297) 41,058 80 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Human Services Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 1994 (With Comparative actual for the fiscal year ended December 31. 1993) 1994 1994 1994 1993 Budget Actual Variance Actual EXPENDITURES (CONTINUED) OAA title III C -I congregate $ 285,997 $ 295,052 $ (9,055) $ 275,982 OAA title III -C 64,576 76,393 (11,817) 63,530 OAA in home supoort 4,500 587 3,913 6,173 Title IV training 0 8.394 (8.394) 4,606 Human resources general fund 300,000 437,837 (137,837) 269,044 Transportation 0 0 0 30 Client wage pool 0 5,066 (5.066) 15,017 Welfare diversion/County reimb 0 27,143 (27.143) 85,118 General administration allocation 1,874 (584) 2.458 0 Human resources lab pool 120,000 100,592 19,408 78,654 Total Ecomonic Assistance 7,167,986 6,904,556 263.430 6,921,697 Capital Outlay: JPTA 8% education coordination 0 0 0 13,932 State - pre-school 0 914 (914) 0 Head start 100,000 99.816 184 0 Migrant hdst/day care basic 0 131 (131) 0 CDBG 0 3,723 (3.723) 0 Supplemental foods 0 4 (4) 0 OAA title III C -I congregate 0 664 (664) 0 Human resources general fund 0 4,126 (4,126) 0 Transportation 200,000 0 200.000 0 General administration allocation 0 584 (584) 0 Total Capital Outlay 300,000 109,962 190,038 13,932 Total Expenditures Other Financing Sources (Uses): Operating Transfers - In: OAA area agency Total Other Financing Sources Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year Fund Balances at End of Year 7,467,986 7,014,518 12.351 12,351 12.351 12.351 (8,586) 51.365 786,227 786,227 453,468 6,935,629 0 12,351 0 12.351 59,951 (85.255) 0 871,482 $ 777,641 $ 837.592 E 59,951 $ 786.227 81 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Solid Waste Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Charges for Services: Landfill surcharge Total Revenues EXPENDITURES Miscellaneous: Other Miscellaneous Code enforcement Total Miscellaneous Capital Outlay: Code enforcement Total Expenditures Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year Fund Balances at End of Year $ 830,000 $ 878,217 $ 48,217 E 908,793 830,000 878,217 48.217 908,793 557,728 433,576 124,152 664,010 0 450 (450) 22,572 72,272 59,690 12,582 55,057 630,000 493,716 136,284 741,639 470,842 316,939 153,903 85,324 1,100,842 810,655 290,187 826,963 (270,842) 67,562 338,404 81,830 426.684 426,684 0 344,854 $ 155,842 $ 494,246 $ 338,404 $ 426,684 82 COUNTY OF WELD STATE OF COLORADO Special Revenue Funds Housing Authority Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31. 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Intergovernmental: Federal grants CDBG loan proceeds Other Total Intergovernmental Miscellaneous: Earnings on deposits Total Revenues $ 2.048.697 $ 1,808,333 $ (240,364) $ 1,650,429 75,000 26,752 (48,248) 108,806 0 1 1 0 2,123,697 1,835,086 (288,611) 1.759,235 157,300 6,185 2,280,997 1.841.271 (151,115) 4,575 (439.726) 1,763.810 EXPENDITURES Economic Assistance: Other 157,300 0 157.300 0 Administrative 81,000 80,814 186 78,354 Housing assistance 636,440 633,130 3.310 613,356 Housing vouchers preliminary 2,375 5,649 (3,274) 0 Housing voucher administrative 93,290 104,215 (10,925) 89,345 Housing voucher payments 837,180 784,451 52.729 690,893 Housing preservation grant-admin 5,244 0 5,244 14,464 Housing preservation grant 25,000 41,863 (16,863) 27,677 Rental rehabilitation admin 0 0 0 (516) Housing development grant 0 8,567 (8.567) 39,511 CDBG direct administrative 19,842 18,466 1,376 11,590 CDBG contract payments 75,000 62.871 12,129 87.314 1992 CDBG project -SW Weld 0 0 0 1,500 Home general administration 7,426 8.670 (1,244) 5,330 Home rental rehabilitation 332,400 312,373 20,027 6,366 Total Economic Assistance 2,272,497 2,061,069 211,428 1,665,184 Capital Outlay: Administrative 2,000 7,166 (5,166) 0 Housing vouchers preliminary 4,500 1,226 3.274 0 Housing voucher administrative 2,000 0 2,000 0 Total Capital Outlay 8,500 8,392 108 0 Total Expenditures Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances at Beginning of Year 2,280,997 2,069,461 211,536 1,665,184 0 (228.190) (228.190) 98,626 374,334 374,334 0 275.708 Fund Balances at End of Year $ 374,334 $ 146,144 $ (228,190) $ 374,334 83 COLORADO 84 CAPITAL PROJECTS FUND Capital Projects Funds are established to account for financial resources used for the acquistion or improvement of the capital facilities of the County. COUNT OF WELD STATE OF COLORADO CAPITAL PROJECTS FUND EXPLANATION OF INDIVIDUAL FUND December 31, 1994 Capital Expenditures Fund: This fund accounts for various capital improvement projects on County property. 85 COUNTY OF WELD STATE OF COLORADO Capital Projects Fund Capital Expenditures Fund Comparative Balance Sheets December 31, 1994 and 1993 1994 1993 ASSETS Assets: Cash and short-term investments Receivables (net of allowance for uncollectibles): Current property taxes Delinquent property taxes Accounts Due from other County funds $ 621,886 $ 1,071.105 3,921,951 3,405 3.645 61,107 595,906 5,581 2,472 1,724 Total Assets $ 4,611.994 $ 1,676.788 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable Due to other County funds Deferred revenue Advance from other funds Total Liabilities Fund Balance: Reserved for encumbrances Unreserved: Undesignated Total Fund Balance $ 73.678 $ 31,298 354,232 11,532 3.946,854 605,583 0 340,856 4,374.764 989.269 99,375 137.855 237,230 470,138 217,381 687,519 Total Liabilities and Fund Balance $ 4,611,994 $ 1,676,788 86 COUNTY OF WELD STATE OF COLORADO Capital Projects Fund Capital Expenditures Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual REVENUES Taxes: General property taxes Penalties & interest Total Taxes Miscellaneous: Earnings on deposits Miscellaneous Total Miscellaneous Total Revenues EXPENDITURES Capital Outlay Buildings Total Expenditures Other Financing Sources (Uses): Operating Transfers - In: Non -Departmental Total Other Financing Sources Excess of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balance at Beginning of Year Fund Balance at End of Year $ 600,000 $ 599,589 $ (411) $ 568,375 0 1,213 1,213 1,589 600,000 600,802 802 569,964 0 22,040 22,040 30,181 0 610 610 84,540 0 22,650 22,650 114,721 600,000 623,452 23,452 684,685 1,780,138 1,573,741- 1.780.138 1,573,741 500,000 500,000 500,000 500,000 (680,138) (450,289) 687,519 687,519 206,397 1,489,000 206,397 1,489,000 0 650,000 0 650,000 229,849 (154,315) 0 841,834 E 7,381 $ 237,230 $ 229,849 $ 687,519 87 COLORADO 88 ENTERPRISE FUND Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. COUNTY OF WELD STATE OF COLORADO ENTERPRISE FUND EXPLANATION OF INDIVIDUAL FUND December 31, 1994 Ambulance Fund: This fund accounts for the ambulance services provided to Weld County. 89 COUNTY OF WELD STATE OF COLORADO Enterprise Fund Ambulance Fund Comparative Balance Sheets December 31, 1994 and 1993 1994 1993 ASSETS Current Assets: Cash and short-term investments Receivables (net of allowance for uncollectibles): Accounts - ambulance services Accounts - other Due from other County funds Due from other governmental units Other assets Total Current Assets Fixed Assets: Land Improvements other than buildings Buildings Machinery and equipment Accumulated depreciation Total Fixed Assets 149,716 $ 209,602 309.578 322.508 1.238 1,238 19.030 0 0 13,697 96 203 479,658 547,248 48,496 48,496 21,461 21,461 648,234 648,234 596,534 521,629 (394,782) (265,621) 919,943 974.199 Total Assets $ 1,399,601 $ 1,521,447 LIABILITES AND FUND EQUITY Current Liabilities: Accounts payable Due to other County funds Accrued liabilities Total Current Liabilities Fund Equity: Contributed capital Retained earnings Total Fund Equity Total Liabilities and Fund Equity 90 $ 13.088 $ 15,544 4,299 7,867 128.333 112,293 145,720 135,704 126,264 141,203 1,127,617 1,244,540 1,253,881 1.385,743 $ 1,399.601 $ 1,521.447 COUNTY OF WELD STATE OF COLORADO Enterprise Fund Ambulance Fund Statement of Revenues, Expenses and Changes in Fund Balances - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) Operating Revenues: Charges for services Rescue unit fees 1994 1994 1994 Budget Actual Variance $ 16,000 $ 8,136 2,672,801 Total Operating Revenues 2,688,801 Operating Expenses: Bad debt expense Personnel services Supplies Purchased services Depreciation Other Total Operating Expenses Operating Income (Loss) Nonoperati ng Revenues: State grants Earnings on deposits Donations Other Sale of assets Total Nonoperating Revenues Net Income (Loss) Retained Earnings at Beginning of Year Retained Earnings at End of Year 855,878 1,245,985 90,250 220,700 118,000 187.988 2,518,652 2,526,788 818.242 1,267,332 84,605 208,421 129,161 178,239 2,718.801 2,686,000 (30.000) (159,212) 1993 Actual $ (7,864) $ 336 (154,149) 2,430,198 (162,013) 2,430,534 37.636 408,961 (21,347) 1,081,365 5,645 98,494 12.279 191,313 (11.161) 128.145 9,749 158,792 32,801 2,067,070 (129,212) 363.464 13.000 0 (13,000) 17,000 17,847 847 0 15,445 15,445 0 3,397 3,398 0 5,600 5,600 30.000 42,289 12,290 26,952 14,899 0 4,327 0 46,178 0 (116,923) (116,922) 409,642 1.244,540 1,244.540 0 834.898 $ 1,244,540 $ 1,127,617 $ (116.922) $ 1.244,540 91 44((!;%; hiDe COLORADO 92 INTERNAL SERVICE FUNDS Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost -reimbursement basis. COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 1994 Motor Vehicle Fund: This fund accounts for the revenue and costs generated by equipment and vehicles rented to the Public Works Fund and to various departments of other County funds. Health Insurance Fund: This fund accounts for the County's self -insured dental and vision coverage. Revenue is generated from contributions from the employees of the County. Disbursements are made after insured claims have been verified and approved. Printing and Supply Fund: This fund accounts for revenue and costs associated with providing printing services and the supply and stores function of the County. Computer Services Fund: This fund accounts for all data processing services_ provided to the County and other agencies on a cost -reimbursement basis. Insurance Fund: This fund accounts for all insurance costs for the County, except health insurance. The program is a combination of insured risks and protected self-insurance risks. Phone Services Fund: This fund accounts for all phone costs provided to the County and other outside agencies on a cost -reimbursement basis. Weld Finance Corporation: This fund acquires real estate and constructs buildings for the use of County departments. 93 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Combining Balance Sheet December 31, 1994 (With comparative totals for December 31, 1993) Motor Health Printing & Vehicle Insurance Supply Fund Fund Fund ASSETS Current Assets: Cash and short-term investments Receivables (net of allowance for uncollectibles): Current property taxes Delinquent property taxes Accounts Due from other County funds Advance to other County funds Inventories Other assets $ 673,073 S 109,733 S 0 0 0 0 0 0 0 26,382 710 15,494 186,741 0 291 0 0 0 13,909 0 102.536 0 0 0 Total Current Assets 900.105 110,443 118,321 Fixed Assets: Land 1,353,934 0 0 Improvements other than buildings 231.354 0 0 Buildings 2,749,076 0 0 Machinery and equipment 13.502,280 0 14,570 Accumulated depreciation (8,865,876) 0 (9.617) Total Fixed Assets 8.970,768 0 4,953 Total Assets $ 9,870.873 $ 110,443 $ 123.274 LIABILITES AND FUND EQUITY Current Liabilities: Accounts payable Due to other County funds Accrued liabilities Deferred revenue Long term debt $ 254,747 $ 9.570 $ 2.354 2,875 7,800 20.344 1,890 0 3,023 0 0 0 0 0 0 Total Current Liabilities 259.512 Fund Equity: Contributed capital Unreserved retained earnings 7,696,407 1,914,954 Total Fund Equity 9,611,361 17,370 25,721 0 120.946 93.072 (23.393) 93,072 97,553 Total Liabilities and Fund Equity $ 9,870.873 $ 110,442 $ 123,274 94 95 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Retained Earnings For the fiscal year ended December 31, 1994 (With Comparative totals for the fiscal year ended December 31, 1993) Motor Health Printing & Vehicle Insurance Supply Fund Fund Fund Operating Revenues: Contributions Rental income Charges for services E 0 $ 125,705 $ 0 0 0 0 3,360,507 0 223,644 Total Operating Revenues 3,360.507 Operating Expenses: Personnel services Supplies Purchased services Insurance and bonds Depreciation Other Claims Bad Debts 125,705 223,644 36,571 0 46,329 375,423 0 116,194 1,661,695 100 40,559 0 0 0 1,293,666 0 594 67,458 0 43,693 0 135,244 0 0 0 152 Total Operating Expenses 3,434,813 Operating Income (Loss) (74,306) Nonoperating Revenues (Expenses): Taxes Interest income Miscellaneous Fees Gain on disposition of assets Judgements and damages Loss on disposition of assets Interest 135,344 247,521 (9.639) (23.877) 0 0 0 0 0 0 653 0 0 0 1,606 0 175,865 0 0 11,954 0 0 0 0 0 0 0 0 Total Nonoperating Revenues (Expenses) 188,472 Income (Loss) Before Operating Transfers 114,166 Operating Transfers: Operating transfers - in Operating transfers - out Total Operating Transfers In (Out) Net Income (Loss) Retained Earnings at Beginning of Year Residual Equity Transfers Out Retained Earnings at End of Year 96 0 0 0 1,606 0 (8,033) (23,877) 0 0 0 0 0 0 114,166 (8,033) (23,877) 1,800,787 101,104 484 0 0 0 $ 1.914.953 $ 93.071 E (23,393) Computer Phone Weld Totals Services Insurance Services Finance Fund Fund Fund Corporation 1994 1993 0 $ 0 $ 0 $ 0 $ 125.705 $ 123,932 0 0 0 507,153 507,153 515,046 0 208,511 591.423 0 4,384.085 6,543,031 0 208,511 591,423 507,153 5,016.943 7.182,009 0 0 94,591 0 177,491 1,330,804 0 4,244 9,033 0 504,894 597.489 0 45.697 524,090 0 2.272,141 2,928,486 0 314,441 0 0 314,441 256,739 0 0 86,628 239.650 1,620,538 2,102,559 0 420 16,339 140,856 268,766 272,772 0 604,795 0 0 740.039 823.705 0 0 168 0 320 0 0 969.597 730.849 380,506 5,898.630 8.312.554 0 (761.086) (139,426) 126,647 (881,687) (1,130,545) 0 552,794 0 0 552,794 617,179 0 0 0 21,903 21,903 15.800 0 50,300 0 0 50.953 91.856 0 0 0 0 1,606 1,111 0 0 0 0 175,865 172,336 0 62.167 0 0 74,121 97.919 0 0 0 (302,611) (302.611) 0 0 0 0 (220.036) (220,036) (243.176) 0 665,261 0 (500.744) 354,595 753,025 0 (95,825) (139,426) (374,097) (527,092) (377,520) 3.778 0 75,000 0 78,778 381,653 0 0 0 0 0 0 3,778 0 75.000 0 78,778 381,653 3,778 (95,825) (64,426) (374,097) (448,314) 4,133 161,085 872,704 147,560 269,605 3,353,329 3,349,196 (164,863) 0 0 0 (164,863) 0 $ 0 S 776,879 $ 83,134 $ (104,492) $ 2.740,152 $ 3,353.329 97 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Combining Statement of Cash Flows For the Year Ended December 31, 1994 With Comparative amounts for the fiscal year ended December 31. 1993 Motor Health Printing Computer Vehicle Insurance and Supply Service Fund Fund Fund Fund CASH FLOWS FROM OPERATING ACTIVITIES: Operating income (loss) $ (74 306) 8 (9 639) $ (23,877) 0 Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 1.293.666 0 594 0 Change in assets and liabilities: (Increase) decrease in accounts receivable (12.097) 0 (14.859) 0 (Increase) decrease in inventory 92,364 0 (254) 198.875 (Increase) decrease in other assets 13,131 0 (291) 56.617 Increase (decrease) in accounts payable (202,917) 6.219 442 (22) Increase (decrease) in accrued liabilities 1,890 0 507 (3.778) Increase (decrease) in other liabilities 2 709 7.364 8 305 (255 470) Total adjustments 1 188.746 13 583 (5.556) (3 778) Net cash provided by (used for) operating activities CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Cash received from judgements/damages Property tax collections Other Operating transfers -net Net cash provided by (used for) noncapital financing activities 1.114 440 3.944 (29 433) (3 778) 0 0 0 0 0 0 0 0 (25.903) 1.606 0 0 0 0 0 3 778 (25903) 1.606 0 3 778 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: 0 Interest paid on borrowings 0 0 0 Proceeds from sale of assets 239:377 0 0 0 Acquisition of capital assets (1,380.724) 0 (3,505) 0 Principal paid on long-term debt 0 0 0 0 Net cash used for capital 0 and related financing activities (1 141 347) 0 (3,505) CASH FLOWS FROM INVESTING ACTIVITIES: 0 0 0 Interest on investments 0 Net Increase (Decrease) in Cash and Cash Equivalents (52,810) 5.550 (32,938) 0 Cash and Cash Equivalents at Beginning of Year 725 883 104,183 32 938 0 Cash and Cash Equivalents at End of Year $ 673.073 $ 109.733 S 0 S 0 98 Phone Weld Insurance Services Finance TOTALS Fund Fund Corporation 1994 1993 $ (761,086) $ (139,426) $ 126 647 8 (881 687) $ (1 130 222) 0 86,628 245,263 1,626.151 2,102.559 2,711 (5.978) 0 (30,223) 5.116 0 0 0 290.985 (80,936) 79,459 0 140,856 289.772 (77,927) (54.494) (7,072) 0 (257,844) 380.934 45.350 2,643 0 46.612 46.387 (106 855) 10.750 0 (333 197) 321 529 (33 829) 86 971 386 119 1.632.256 2 697 662 (794 915) (52,45) 512,766 750 569 1.567 440 0 0 0 0 95.607 0 0 0 0 617.179 665,262 0 0 640.965 58,732 0 75.000 0 78 778 381 653 665 262 75 000 0 719 743 617,656 0 0 (220.036) (220,036) (235,515) 0 0 682.432 921.809 194.896 0 (121.421) 0 (1,505.650) (1,570,332) 0 0 (1 210 000) (1 210 000) (300,000) 0 (121 421) (747 604) (2 013.877) (1 375.436) 0 0 21 903 21 903 52 346 (129,653) (98,876) (212.935) (521.662) 862,006 1.455 421 98 876 445 688 2 862 989 2.000 983 $ 1.325 768 S 0 $ 232 753 $ 2 341 327 $ 2 862,989 99 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Motor Vehicle Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31. 1993) 1994 1994 1994 1993 Budget Actual Variance Actual Operating Revenues: Charges for services Reimbursement for depreciation Miscellaneous Total Operating Revenues Operating Expenses: Personnel services Supplies Purchased services Depreciation Other Total Operating Expenses Operating Income (Loss) Nonoperati ng Revenues: Miscellaneous Gain on disposition of assets Judgements and damages Total Nonoperating Revenues Net Income (loss) Retained Earnings at Beginning of Year Retained Earnings at End of Year $ 2,114,757 $ 2,066,592 $ (48,165) $ 2,173,745 1,290,708 1.293,915 3,207 1,255.920 0 0 0 1 3,405,465 3,360,507 (44.958) 3.429,666 38,000 36,571 1,429 0 419,466 375,423 44,043 424.500 1,589,833 1,661,695 (71,862) 1,681,493 1,290,708 1,293,666 (2,958) 1,255,920 67,458 67,458 0 81,619 3,405,465 3,434,813 (29,348) 3,443,532 0 (74,306) (74,306) (13,866) 0 653 653 1.256 200,000 175,865 (24,135) 180.324 0 11,954 11.954 2,311 200,000 188,472 (11,528) 183,891 200,000 114.166 (85,834) 170,025 1,800,787 1,800,787 0 1,630,762 $ 2,000,787 $ 1.914,953 $ (85.834) $ 1,800,787 100 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Health Insurance Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual Operating Revenues: Contributions Operating Expenses: Purchased services Claims 191,464 135,244 $ 193,464 S 125.705 $ (67,759) $ 123,932 2,000 100 1,900 271 56,220 123,876 Total Operating Expenses 193,464 135,344 58,120 124,147 Operating Income (Loss) 0 (9,639) (9.639) (215) Nonoperati ng Revenues: Cobra revenue 0 1,606 1,606 1,111 Total Nonoperating Revenues 0 1,606 1,606 1,111 Net Income (Loss) 0 (8,033) (8,033) 896 Retained Earnings at Beginning of Year 101.104 101,104 0 100,208 Retained Earnings at End of Year $ 101,104 $ 93,071 $ (8.033) $ 101.104 101 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Printing and Supply Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual Operating Revenues: Charges for services Sale of supplies Miscellaneous Total Operating Revenues Operating Expenses: Personnel services Supplies Purchased services Depreciation Other Bad debt $ 162.713 $ 111.266 $ (51,447) $ 105.297 125,000 94,378 (30,622) 67,300 0 18.000 18.000 120 287,713 223,644 (64.069) 172,717 56,163 46,329 9.834 42.043 133,400 116,194 17.206 89,385 54,257 40,559 13,698 55,915 200 594 (394) 430 43.693 43.693 0 0 0 152 (152) 0 Total Operating Expenses 287,713 247.521 40.192 187,773 Operating Income (Loss) 0 (23.877) (23,877) (15,056) Net Income (Loss) 0 (23,877) (23,877) (15,056) Retained Earnings at Beginning of Year 484 484 0 15.540 Retained Earnings at End of Year $ 484 S (23.393) $ (23.877) $ 484 102 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Computer Services Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual Operating Revenues: Charges for services Operating Expenses: Personnel services Supplies Purchased services Equipment rental Depreciation Other Total Operating Expenses Operating Income (Loss) Nonoperating Revenues: Gain on disposition of assets Total Nonoperating Revenues $ 0 $ 0 $ 0 $ 2,141,798 0 0 0 1,216,157 0 0 0 74,456 0 0 0 732,576 0 0 0 900 0 0 0 427,326 0 0 0 178,376 0 0 0 2,629,791 0 0 0 Income (Loss) Before Operating Transfers 0 Operating Transfers - In: Operating transfers - in 0 0 (487.993) 0 0 1,678 0 0 1,678 0 0 (486,315) 0 3.778 3,778 381,653 Net Income (Loss) 0 3,778 3,778 (104,662) Retained Earnings at Beginning of Year 161.085 161,085 0 265.747 Residual Equity Transfers Out 0 (164,863) (164,863) 0 Retained Earnings at End of Year $ 161,085 $ 0 $ (161,085) S 161,085 103 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Insurance Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual Operating Revenues: Charges for services $ 197,112 $ 208,511 $ 11,399 $ 210,380 Operating Expenses: Supplies 0 4.244 (4,244) 545 Purchased services 28.000 45.697 (17,697) 38.377 Insurance and bonds 295,049 314.441 (19.392) 256.739 Other 0 420 (420) 0 Claims 685,000 604.795 80,205 699.828 Total Operating Expenses 1.008,049 969,597 38.452 995.489 Operating Income (Loss) (810,937) (761,086) 49.851 (785,109) Nonoperati ng Revenues: General property taxes 551.905 551.593 (312) 615,458 Penalties & interest 0 1.201 1,201 1,721 Compensation for loss 55.000 62.167 7,167 95.607 Earnings on deposits 40.000 50,300 10,300 36.546 Other 0 0 0 54,054 Total Nonoperating Revenues 646,905 665.261 18,356 803.386 Net Income (Loss) (164,032) (95,825) 68,207 18,277 Retained Earnings at Beginning of Year 872.704 872,704 0 854,427 Retained Earnings at End of Year $ 708.672 $ 776.879 S 68.207 $ 872,704 104 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Phone Service Fund Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31, 1993) 1994 1994 1994 1993 Budget Actual Variance Actual Operating Revenues: Charges for services Miscellaneous Total Operating Revenues Operating Expenses: Personnel services Supplies Purchased services Depreciation Other Bad Debts Total Operating Expenses Operating Income (Loss) $ 764,335 $ 591,213 $ (173,122) $ 588,470 0 210 210 0 764,335 591,423 107.764 94,591 20.575 9.033 533,910 524,090 90,747 86,628 16,339 16,339 0 168 769,335 730,849 (5.000) (139.426) (172.912) 588,470 13,173 11,542 9,820 4.119 0 (168) 72,605 8,602 418,631 134.233 12,777 0 38,486 646,848 (134,426) (58,378) Nonoperati ng Revenues: Gain on disposition of assets 0 0 0 (9,666) Capital outlay 94.680 0 94,680 0 Income (Loss) Before Operating Transfers (99,680) (139,426) (39.746) (68,044) Operating Transfers - In: Non -Departmental 75.000 75,000 0 0 Net Income (Loss) (24,680) (64,426) (39,746) (68,044) Retained Earnings at Beginning of Year 147.560 147,560 0 215,604 Retained Earnings at End of Year $ 122,880 $ 83,134 $ (39,746) $ 147,560 105 COUNTY OF WELD STATE OF COLORADO Internal Service Funds Weld Finance Corporation Statement of Revenues. Expenses and Changes in Retained Earnings - Budget and Actual For the fiscal year ended December 31, 1994 (With Comparative actual for the fiscal year ended December 31. 1993) 1994 1994 1993 Budget Actual Actual Operating Revenues: Rental income Total Operating Revenues Operating Expenses: Purchased services Depreciation Other Total Operating Expenses Operating Income (Loss) Nonoperating Revenues/Expenses: Interest income Loss on disposition of assets Interest expense Total Nonoperating Revenues Net Income (loss) Retained Earnings at Beginning of Year Retained Earnings at End of Year f 0 $ 507,153 $ 515.046 0 507,153 515,046 0 0 323 0 239,650 284,650 0 140,856 0 0 380,506 284,973 0 126,647 230,073 0 21,903 15,800 0 (302,611) 0 0 (220,036) (243.176) 0 (500,744) (227,376) 0 (374.097) 2,697 269,605 269.605 266,908 $ 269,605 $ (104,492) $ 269,605 106 TRUST AND AGENCY FUNDS Trust and Agency Funds are established to record transactions relating to assets held by the County in the capacity of trustee, custodian or agent for individuals, governmental entities and non-public organizations. COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 1994 Pension Trust Fund: Weld County Retirement Fund: The Weld County Retirement Fund accounts for the defined benefit retirement pension plan which covers substantially all permanent, full-time employees of Weld County. Expendable Trust Funds: North Colorado Medical Center Trust Fund: This fund accounts for the revenue and related capital expenditures as required by the North Colorado Medical Center Board of Trustees, an autonomous board responsible for administering the operations of the hospital. Employee Flexible Spending Fund: This fund accounts for Weld County's Section 125, voluntary tax sheltered plan, which the County administers directly. Employee contributions to the plan are refunded upon submission of documentation for unreimbursed claims. Nonexpendable Trust Funds: Waste Services Trust Fund: This fund accounts for the interception and disposal of household hazardous waste to included encouraging recycling and proper handling of hazardous waste. Agency Funds: General Agency Fund: This fund accounts for all monies collected (principally tax collections) by the Weld County Treasurer for various other local governmental units within the County. Payroll Agency Fund: This fund accounts for the accumulation of County payrolls and related withholdings. Disbursements are made to the appropriate financial institutions through the payroll direct deposit system and the various vendors for the withholdings. Deferred Compensation Fund: This fund accounts for, and invests, the accumulation of voluntary employee contributions. Pursuant to Internal Revenue Code Section 457, the funds are the property of Weld County until such time -as the employee terminates or otherwise qualifies for payment through the plan guidelines. Emergency Telephone Service: This fund accounts for the E-911 function in the County which services all emergency agencies of the County. 107 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Combining Balance Sheet December 31, 1994 (With comparative totals for December 31, 1993) Assets Cash and short-term investments Investments Accounts Receivables (net of allowance for uncollectible) Due from other County funds Total Assets Liabilities and Fund Equity Accounts payable Due to other County funds Due to other governments Deferred compensation payable Total Liabilities Fund Balances: Reserved for employee benefits Unreserved Total Fund Balances Expendable Trust Funds Nonexpendable Trust Funds Pension Trust North Colorado Employee Weld County Medical Center Fexible Waste Retirement Trust Spending Services Plan 224,688 $ 56,911 $ 16.623 $ 186.548 0 0 0 40.039,453 1,420 0 1,886 111,129 0 0 0 0 E 226,108 $ 56,911 $ 18,509 $ 40,337,130 $ 0 $ 6,377 $ 17,926 $ 49,490 0 50,534 0 23,656 0 0 0 0 0 0 0 0 0 56,911 0 0 226,108 0 226,108 0 17,926 73,146 0 34,245,051 583 6,018,933 583 40,263,984 Total Liabilities and Fund Equity S 226,108 $ 56,911 $ 18,509 $ 40.337,130 108 Agency Funds Totals Emergency General Payroll Deferred Telephone Agency Agency Compensation Service 1994 1993 $ 3.481,275 $ 291,284 $ 0 $ 709,647 $ 4,966.976 $ 4,805.955 0 0 1.752.999 0 41.792,452 37,902,595 26.571 408 0 33,293 174,706 420,925 0 22,614 0 0 22,614 5,947 $ 3,507,846 $ 314,306 $ 1,752,999 $ 742,940 $ 46,956,748 $ 43,135,422 $ 503.014 $ 313,765 $ 0 $ 2,924 $ 893.496 $ 657,315 0 541 0 100 74,831 52,106 3,004,832 0 0 739,916 3,744,748 3,331.101 0 0 1,752,999 0 1,752,999 1,692.547 3,507,846 314,306 1,752,999 742,940 6,466,074 5,733,069 0 0 0 0 34,245,051 31,450.580 0 0 0 0 6,245,623 5,951,773 0 0 0 0 40,490,674 37.402,353 $ 3,507,846 S 314,306 $ 1,752,999 $ 742,940 $ 46,956,748 $ 43,135,422 109 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Pension Trust Fund Comparative Statement of Revenues, Expenses and Changes in Fund Balances For the years ended December 31, 1994 and 1993 Weld County Retirement Plan 1994 1993 Operating Revenues: Earnings on investments Contributions Total Operating Revenues Operating Expenses: Actuarial/trustee fees Benefit payments Refunds Other Total Operating Expenses Net Income Fund Balances at Beginning of Year Fund Balance at End of Year 110 $ 3,249,468 $ 3,925,288 2,311,190 2,375,658 5,560,658 6,300,946 169,436 174,543 1,506,573 1,349,790 332,589 446,793 2,961 0 2,011,559 1,971,126 3,549,099 4,329,820 36,714,885 32,385,065 $ 40.263.984 $ 36.714.885 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds All Expendable Trust Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the year ended December 31, 1994 (With comparative totals for December 31, 1993) North Colorado Employee Totals Medical Center Flexible Trust Spending 1994 1993 Revenues: Taxes Earning on investments Contributions Total Revenues Expenditures: Reimbursements Claims Total Expenditures Excess of Revenues Over Expenditures Fund Balances at Beginning of Year Fund Balance at End of Year $ 562 $ 0 $ 562 E 2 18,886 0 18,886 19.499 0 232,656 232,656 280,304 19,448 232,656 252,104 299,805 480,605 182,122 662,727 0 50,534 50,534 480,605 232,656 713.261 (461,157) 228,265 52,040 280,305 0 (461,157) 19,500 687,265 0 687,265 667,765 E 226.108 E 0 $ 226,108 $ 687.265 111 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Nonexpendable Trust Fund Comparative Statement of Revenues. Expenses and Changes in Fund Balance For the years ended December 31. 1994 and 1993 Waste Services 1994 1993 REVENUES Earning on deposits Net Income (Loss) Fund Balances at Beginning of Year Fund Balance at End of Year 112 E 380 E 161 380 161 203 42 E 583 $ 203 COUNTY OF WELD STATE OF COLORADO Trust and Agency Funds Combining Statement of Changes in Assets and Liabilities All Agency Funds For the year ended December 31, 1994 Balance Balance 01/01/94 Additions Deductions 12/31/94 GENERAL AGENCY FUND Assets: Cash Accounts receivable $ 3,115,738 $ 85,946,626 $ 85,581,089 $ 3,481,275 0 58,338 31,767 26,571 Total Assets $ 3,115,738 $ 86,004,964 $ 85.612,856 $ 3,507,846 Liabilities: Accounts payable Due to other governments $ 317.555 $ 567,979 $ 382,520 $ 503,014 2.798.183 2.267,851 2,061,202 3.004,832 Total Liabilities $ 3,115,738 $ 2,835,830 $ 2,443,722 $ 3.507.846 PAYROLL AGENCY FUND Assets: Cash Accounts receivable Due from other County funds 282,771 $ 28,141,402 $ 28,132,889 $ 291,284 855 408 855 408 5,510 22,789 5,685 22,614 Total Assets $ 289,136 $ 28,164,599 $ 28,139,429 $ 314,306 Liabilities: Accounts payable Due to other County funds S 289,070 $ 60,695,374 $ 60.670,679 $ 313,765 66 541 66 541 Total Liabilities S 289,136 $ 60,695.915 $ 60.670,745 $ 314,306 DEFERRED COMPENSATION FUND Assets: Investments Liabilities: Deferred compensation payable EMERGENCY TELEPHONE SERVICE Assets: Cash Account receivable Total Assets Liabilities: Accounts payable Due to other County funds Due to other governments $ 1,692,547 $ 298.545 $ 238.093 $ 1,752,999 $ 1,692,547 $ 298.545 $ 238.093 $ 1,752,999 $ 473,224 $ 483,802 $ 247,379 $ 709,647 59,695 33,293 59,695 33,293 $ 532,919 $ 517,095 $ 307,074 $ 742.940 $ 0 $ 153,082 $ 150,158 $ 2,924 0 100 0 100 532,919 739,916 532,919 739,916 Total Liabilities $ 532,919 $ 893,098 $ 683,077 $ 742,940 TOTAL - ALL AGENCY FUNDS Assets: Cash Investments Accounts receivable Due from other County funds $ 3,871,733 $ 114.571.830 $ 113,961,357 $ 4,482,206 1,692,547 298,545 238,093 1,752,999 60.550 92,039 92,317 60,272 5.510 22,789 5,685 22,614 Total Assets $ 5,630,340 $ 114,985,203 $ 114,297,452 $ 6,318,091 Liabilities: Accounts payable Due to other County funds Due to other governments Deferred compensation payable $ 606,625 $ 61,416,435 $ 61,203,357 $ 819,703 66 641 66 641 3,331,101 3,007,767 2.594,121 3,744,747 1,692,547 298,545 238,093 1.752.999 Total Liabilities $ 5.630.339 $ 64,723,388 $ 64,035,637 $ 6,318,090 113 COLORADO 114 GENERAL FIXED ASSETS ACCOUNT GROUP Investment in property and equipment, except for those of the Proprietary Funds, are recorded in the account group. COUNTY OF WELD STATE OF COLORADO General Fixed Assets Account Group Schedule of General Fixed Assets - By Source December 31, 1994 With Comparative Totals as of December 31, 1993 1994 1993 GENERAL FIXED ASSETS: Land Buildings Improvements other than buildings Machinery and equipment Construction in progress $ 3,541.537 $ 3,040,338 25,428.277 22,132,506 1,247,672 418,689 7,008,233 5,603,289 213,603 114,071 TOTAL ASSETS $ 37,439,322 $ 31,308,893 INVESTMENTS IN GENERAL FIXED ASSETS FROM: Current Revenue Gifts and Grants Federal Revenue Sharing $ 27,511,250 $ 21,605,677 1,978,957 1,754,101 7,949,115 7,949,115 TOTAL INVESTMENTS IN GENERAL FIXED ASSETS $ 37,439,322 $ 31,308,893 115 COUNTY OF WELD STATE OF COLORADO General Fixed Assets Schedule of General Fixed Assets By Function and Activity December 31, 1994 With Comparative Totals by Function at December 31. 1993 Land Equipment & Construction Memorandum Totals GENERAL GOVERNMENT: County Commissioners Clerk to the Board County Attorney Planning and zoning General accounting Financial administration County Clerk Elections and registration County Treasurer County Assessor County Council Personnel Maintenance of buildings/grounds Communications Services Purchasing Land improvements Buildings TOTAL GENERAL GOVERNMENT: JUDICIAL: District Attorney PUBLIC SAFETY: Sheriff administration Task Force County Coroner Building inspection Office of Emergency Management TOTAL PUBLIC SAFETY: HEALTH AND HOSPITALS: Health Ambulance services TOTAL HEALTH AND HOSPITALS: COUNTY ROADS AND HIGHWAYS: Highways and streets PUBLIC WELFARE: Public welfare (social serv) Land Improvements Buildings Furniture In Progress 1994 1993 $ 0 $ 0 $ 0 $ 17,173 $ 0 $ 17,173 $ 17.099 0 0 0 25,861 0 25,861 25,861 0 0 0 6,867 0 6.867 6.867 0 0 0 6,173 0 6.173 6.173 0 0 0 1,486 0 1,486 2,121 0 0 0 3,727 0 3.727 3,727 0 0 0 336,714 0 336,714 336,714 0 0 0 19,179 0 19,179 36,380 0 0 0 29,486 0 29,486 32,001 0 0 0 44,068 0 44,068 43,386 0 0 0 1,207 0 1,207 1,207 0 0 0 6,554 0 6,554 5,408 0 0 0 60,699 0 60,699 57,195 0 0 0 2,102.197 0 2,102,197 2,070,957 0 0 0 5.252 0 5,252 6,116 0 14.938 0 1,449,515 0 1,464,453 240,163 3,149,229 954,210 19,928,190 91,703 973 24,124,305 21.006,011 3,149,229 969,148 19,928,190 4,207,861 973 28,255,401 23,897,386 0 0 0 80,924 0 80,924 37,638 0 0 0 324;455 0 324.455 318,629 0 0 0 41;678 0 41.678 17,014 0 0 0 5.060 0 5,060 5,060 0 0 0 621 0 621 621 0 0 0 45,379 0 45,379 45,379 0 0 0 417,193 0 417,193 386,703 162.369 15,068 1,292,625 257.999 0 1,728,061 556,008 0 7,513 118,599 1,473 0 127,585 131,214 162,369 22,581 1,411,224 259,472 0 1,855,646 687,222 0 11,668 0 77,989 0 89,657 83,445 170,318 12 629 822,695 220,687 0 1,226,329 1,184,184 AUXILIARY SERVICES: Extension service 200 0 770,575 8,393 0 779,168 866,017 Exhibition building 0 91.071 225.897 20.514 0 337.482 337,482 Veterans office 0 0 0 747 0 747 747 Missle site park 0 91.310 0 12.015 0 103,325 91.310 Delinquents & other institutions 0 0 74,502 0 212,630 287,132 74,502 Crime control and investigation 0 0 1.440 0 0 1,440 1,440 Libraries 19,207 8.395 1,380,218 841.793 0 2,249,613 2,010,594 JTPA technical assistance 40,214 40.870 813,536 853.649 0 1.748,269 1,639,883 General administration 0 0 0 6,996 0 6,996 10,340 TOTAL AUXILIARY SERVICES: 59,621 231,646 3,266,168 1,744,107 212,630 5,514,172 5,032,315 TOTAL GENERAL FIXED ASSETS ALLOCATED TO FUNCTIONS $ 3,541,537 $ 1,247,672 $ 25,428,277 $ 7,008,233 $ 213,603 $ 37,439,322 $ 31,308,893 116 COUNTY OF WELD STATE OF COLORADO General Fixed Assets Schedule of General Fixed Assets By Function and Activity For the Year ended December 31, 1994 General General Fixed Assets Fixed Assets 1/1/94 Additions Deletions 12/31/94 GENERAL GOVERNMENT: County Commissioners $ 17,099 $ 584 $ 510 $ 17,173 Clerk to the Board 25,861 0 0 25,861 County Attorney 6,867 0 0 6,867 Planning and zoning 6,173 0 0 6,173 General accounting 2,121 0 636 1,485 Financial administration 3,727 0 0 3.727 County Clerk 336,714 1.998 1,998 336,714 Elections and registration 36,380 1,998 19,200 19,178 County Treasurer 32,001 0 2,516 29,485 County Assessor 43,386 683 0 44,069 County Council 1,207 0 0 1,207 Personnel 5,408 1,146 0 6,554 Maintenance of buildings/grounds 57,195 4,089 584 60,700 Communications Services 2,070,957 215,758 184,518 2,102,197 Purchasing 6,116 0 864 5.252 Land improvements 240,163 1,764,367 540,077 1,464,453 Buildings 21,006,011 3,312,542 194,248 24,124,305 TOTAL GENERAL GOVERNMENT: JUDICIAL: District Attorney 23,897,386 5,303,165 945,151 28,255,400 37,638 44,114 828 80,924 PUBLIC SAFETY: Sheriff administration 318,629 77,607 71,780 324,456 Task Force 17,014 25,414 750 41,678 County Coroner 5,060 0 0 5,060 Building inspection 621 0 0 621 Office of Emergency Management 45,379 0 0 45,379 TOTAL PUBLIC SAFETY: HEALTH AND HOSPITALS: Health Ambulance services TOTAL HEALTH AND HOSPITALS: COUNTY ROADS AND HIGHWAYS: Highways and streets PUBLIC WELFARE: Public welfare (social serv) 386,703 103,021 72,530 417,194 556,008 1,208,130 36,076 1,728.062 131,214 0 3,630 127,584 687,222 1,208,130 83,445 7,466 1,184,184 44,997 39,706 1,855,646 1,254 89,657 2,852 1,226,329 AUXILIARY SERVICES: Extension service 866,017 0 86,849 779,168 Exhibition building 337,482 5,540 5,540 337,482 Veterans office 747 0 0 747 Missle site park 91,310 12,015 0 103.325 Delinquents & other institutions 74,502 212,630 0 287.132 Crime control and investigation 1,440 0 0 1,440 Libraries 2,010,594 239,019 0 2.249.613 JTPA technical assistance 1,639,883 108,386 0 1,748.269 General administration 10,340 0 3,344 6,996 TOTAL AUXILIARY SERVICES: 5,032,315 577,590 95,733 5.514,174 TOTAL GENERAL FIXED ASSETS ALLOCATED TO FUNCTIONS $ 31,308,893 $ 7,288,483 $ 1,158,054 $ 37,439,322 117 v COLORADO 118 LONG-TERM DEBT ACCOUNT GROUP _ow sio LiTow CRP" Sick and vacation accrual and long term lease liabilities for Governmental Fund types are recorded in this account group. COUNTY OF WELD STATE OF COLORADO General Long-term Debt Account Group Comparative Schedules of Long -Term Debt December 31, 1994 and 1993 1994 1993 Amounts to be Provided for Retirement Of General Long -Term Debt $ 1,662.911 $ 1,114,149 Liabilities: Special assessment bonds payable Vacation and sick -leave accrual Obligation on long-term lease 0 100,000 1,060,474 1,014,149 602,437 0 Total General Long -Term Debt $ 1.662,911 $ 1,114,149 119 Att ear 120 COLORADO STATISTICAL SECTION COUNTY OF WELD STATE OF COLORADO Tables Relating to Bonded Debt (Unaudited) December 31. 1994 NOTE: Weld County is without bonded debt and, accordingly, the following statistical tables are not presented: A. Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita - Last Ten Years B. Ratio of Annual Debt Service for General Bonded Debt to Total General Expenditures - Last Ten Years C. Revenue Bond Coverage - Last Ten Years 121 COUNTY OF WELD STATE OF COLORADO General Governmental Expenditures by Function (Unaudited) Last Ten Years General Public County Roads Public Health Year Government Safety & Highways & Welfare 1985 $ 6,120,744 $ 7,283,096 $ 8,547,979 $ 13,748,609 1986 6,516,851 7,272,935 8,505,739 14,660,502 1987 6,819,165 6,924,599 9,876,346 14,789,034 1988 7,251,985 7,869.950 8,292,283 20,156,719 1989 7,244,820 8,607,683 10,371,933 20,693,130 1990 8,112,753 9.749,362 11.147.191 23.641,401 1991 8,780,727 10.804,861 11,412,048 26,818,985 1992 8,848,738 11,321,924 11,949.512 28,990,392 1993 9,199,985 12,336.868 12,406,611 30,368,874 1994 10,893,512 12,489,608 13,294,863 33.011,046 General Revenue by Source (Unaudited) Last Ten Years Licenses Year Taxes and Permits 1985 16,308.828 716.130 1986 17.888,662 581,360 1987 18,846,835 613,026 1988 19.614,179 575,744 1989 21,192,869 608.224 1990 22,300,072 597,294 1991 23,867.746 647,634 1992 24,962,031 840,856 1993 25,235,989 1,129,831 1994 26,840,525 1,199,798 122 Intergovernmental Revenue 19,890,173 20,720,989 20,789,309 27,359,869 29,296.166 34.488,199 37,805,169 40,185,683 44.711,568 45,422,932 Auxiliary Capital Debt Intergovernmental Total Services* Outlay Service Expenditures Miscellaneous Expenditures $ 4,596,197 $ 1,515,560 $ 88,500 $ 465,517 $ 1,647,115 $ 44,013,317 4,234.193 1.397.988 252,753 488,119 1,401,846 44,730,926 4,735.582 1.637,272 200,263 594,982 3,550,550 49,127,793 6,261,841 3,740,305 242,953 720.201 2,251,269 56,787,506 7,194,666 2,126,620 467,344 788,412 1,987,768 59.482.376 8,528,763 679,565 485,959 741,208 1,713,701 64,799.873 7,761,470 2,164.396 461,193 810,111 1,129,079 70,142.870 8,990,997 2,433.516 199,944 809,896 1.305.009 74,849,928 9,224,482 1.919.584 330,809 667,306 1,936,383 78,390,902 9.581,852 5.014.582 286,824 678,046 1,998,877 87,249,210 *Auxiliary Services includes culture and recreation, conservation of natural resources, and economic assistance. General governmental expenditures include expenditures of General, Special Revenue, Capital Projects, and Expendable Trust Funds. Charges for Fines and Miscellaneous Services Forfeitures Revenue 1,673,283 1,742,650 1,149,717 1,632,229 1,952,168 2.102.201 1,975,095 2,410,988 3,740,366 5,257,171 78.261 67,198 76,465 35,469 66.635 66,941 56,652 34,275 36,407 30,910 3.756.703 3.775.144 5,915,868 5.552.233 4.977.219 4,502,642 4,121,565 3,443,564 3,458,156 3,398,275 Fees Total Revenue 1,631,937 1.680,356 1,711,894 1.693,026 1,896,373 2,221,264 2,473,394 2,490,909 2,724,832 2.908,934 General revenue includesrevenueof General. Special Revenue, Capital Projects and Expendable Trust Funds. 123 44,055,315 46,456,359 49,103,114 56,462,749 59,989,654 66,278.613 70,947.255 74,368,306 81,037,151 85,058.545 COUNTY OF WELD STATE OF COLORADO Property Value, Construction, Bank Deposits and Other Economic Indicators (Unaudited) Last Ten Years Value of Crop Property Value Estimated & Livestock Estimated Actual Construction Bank Deposits Retail Sales Production Year value (millions) Building Permits (millions) (millions) (millions) (thousands) (3) (2) (2) (1) (1) (1) 1985 * * * * * * 1986 4,225.00 2,113 34.90 0.00 1,044.10 957,247 1987 5,281.10 2,131 36.70 676.30 1,503.80 997,490 1988 5,777.30 1,836 30.20 693.30 1,649.80 1,169,869 1989 5,771.60 1,999 33.00 753.70 1,711.10 1.212,402 1990 5,572.70 1,670 32.50 756.90 1,744.90 1.317.190 1991 6,273.90 1,923 42.00 905.10 2,282.00 * 1992 6,191.50 2,020 42.00 -839:00 1,555.00 * 1993 7,176.40 2,348 57.30 * 1,789.50 * 1994 7.390.40 2.002 62.95 * 2,005.00 1,180,670 * Information not available. Data Sources: (1) EDAP Greeely/Weld Econimic Develoment Action Partnership. (2) Weld County Planning and Building Ispection Departments. (3) Weld County Comprehensive Annual Fiancial Report. 124 COUNTY OF WELD STATE OF COLORADO Property Tax Levies and Collections (Unaudited) Last Ten Years Total Total Current Percent Delinquent Total Outstanding Levy Collection Original Tax Tax of Levy Tax Tax Delinquent Year Year Levy Collections Collected Collections Collections Taxes 1984 1985 15,875,706 15,469.833 97.44 28,931 15,498,764 1985 1986 17.147,925 17,013,025 99.21 84.065 17,097,090 1986 1987 18.005,273 17,756,037 98.62 296.802 18.052,839 1987 1988 18.931,528 18,506,143 97.75 66.022 18,572,165 1988 1989 20,534.080 -20,153,920 98.15 61,419 20.215,339 1989 1990 21,336.977 21,037,446 98.60 87,901 21,125,347 1990 1991 22,459.831 -22.228,600 98.97 311,671 22,540.271 1991 1992 23,752,395 23,608,438 99.39 104,726 23,713,164 1992 1993 23,773,780 23,653,525 99.49 60,584 23,714,109 1993 1994 24,920,742 24,793,121 99.49 65,403 24,858,524 Assessed and Estimated Actual Value of Property (Unaudited) Last Ten Years Real Property (1) Personal Property (2) Total 307,203 404,559 439,749 376,500 420,669 862,040 (3) 886,342 (3) 968,201 (3) 978,926 (3) 905,474 (3) Levy Assessed Estimated Assessed Estimated Assessed Estimated Year Value Actual Value Value Actual Value Value (4) Actual Value 1985 819,535,750 3,902,551,190 67,028,500 231,132,759 886,564,250 4,133.683,949 1986 836.455,500 3,983,121,428 70,154,400 241,911,724 906,609.900 4,225.033,152 1987 899,649,790 4,998,054,388 82.078.810 283,030,379 981.728,600 5.281.084.767 1988 .876,322,790 5,477,017.437 87,082,300 300.283.793 963,405,090 5,777,301,230 1989 815.536.790 5,436,911.933 97,066,530 334,712.172 912.603.320 5,771,624,105 1990 -807,052,260 5.627.979,497 99,979.210 344.755,897 907,031,470 5,972,735,394 1991 845,519.470 5.896.230,613 109,525,160 377.672,966 955,044,630 6,273,903,579 1992 820,834,330 5,724,088,773 135,566,770 467,471,621 956,401,100 6,191,560,394 1993 859,726.540 6.685.276,361 142,446,590 491,195,138 1,002.173,130 7,176,471,499 1994 958:849.570 6,836,859.318 160,423,580 553,184,759 1,119,273,150 7,390,044,077 (1) Residential improved land and improvements at 12.86% of 1991 to June 30. 1992 replacement costs as determined by State law. (2) Commercial improved land, improvements, and personal property at 29% of 1989 to June 30. 1990 replacement costs, as determined by State law. (3) Total includes audit of oil and gas values understated by producers in 1990. (4) State assessed value is deducted from total assessed value as state property is not taxable. 125 COUNTY OF WELD STATE OF COLORADO Property Tax Levies - Direct and Overlapping Governments (Unaudited) Last Ten Years Levy Collection School Year Year Cities Districts Tax Levies County Junior College Other 1984 1985 542.3200 918.63 19.3400 5.0400 171.9200 1985 1986 537.2600 977.76 19.3400 4:9800 164.2800 1986 1987 571.2700 953.48 19:9700 5.2000 203.2000 1987 1988 391.2500 722.89 17.2100 4.5400 204.2900 1988 1989 445.3300 739.67 19.2700 5.1500 224.8400 1989 1990 543:4400 770.24 20:8900 5.3300 198.9400 1990 1991 531.5700 741.70 22:2100 5.9200 242.8300 1991 1992 587.7900 762.50 22.4600 5:9900 252.2400 1992 1993 595.7700 753.42 22.4600 6.3400 242.3000 1993 1994 593.5000 747.48 22.4600 6.3200 239.5300 Tax Revenues 1984 1985 4,210,650 -42,366,353 15.874,905 3,631,540 3,942,837 1985 1986 4,551.381 48,835,173 17.147,925 3.918,961 5,736,561 1986 1987 4,744,921 .52,125,601 18.103,186 4,232.066 6,196,320 1987 1988 4,895.718 46,369,646 18.931.528 4.507,157 6,626,435 1988 1989 5,273.090 46,746,481 20.534.080 4,905.770 6,884,119 1989 1990 5,644,875 46,894,420 21.336.977 4,939,571 6.929,833 1990 1991 5,838,481 45,723,479 22,459,831 5,449,422 7.356,376 1991 1992 6.107.177 48,665,910 23,752,395 5,760,833 7.747,251 1992 1993 6,155,382 48,258,097 23,773,780 6,118,008 7.099,152 1993 1994 6,243,780 49,387,551 24,920,742 6,376,268 7,479,307 The basis for the property tax rates is per $1.000 assessed valuation. 126 COUNTY OF WELD STATE OF COLORADO Special Assessment Collections (Unaudited) Last Ten Years Year 1985 (1) 1986 (2) 1987 (3) 1988 (4) 1989 (5) 1990 (6) 1991 (7) 1992 (8) 1993 (9) 1994 (10) Current Current Ratio of Total Assessments Assessments Collections Outstanding Due Collected To Amount Due Assessments 2,236 102,009 111,543 132,170 143,626 194,773 188,602 521,076 352,260 205.442 2,236 102,009 111,543 132,170 143,626 194,773 188.602 521,076 352.260 205.442 100% 1,006,738 100% 931,759 100% 827,272 100% 864,373 100% 914,708 100% 794,535 100% 742,081 100% 628.605 100% 679,639 100% 465,649 Notes: (1) Road 5 Special Assesment of $1,000,000. (2) Antelope Hills Special Assessment of $27,030. (3) Indianhead Special Assessment of $7:056 (4) Northmoor Special Assessment of $94,272. (5) Antelope Hills Special Assessment 2 of $16,000. Casa Grande/Enchanted Hills Special Assessment of $150,473. Knaus Special Assessment of $27,488. (6) 71st Avenue .Special Assessment of $74,600. (7) Basswood Special Assessment of $11, 508. Eighty-third Avenue Special Assessment of $124,640. (8) Roads 15 & 84 .Special Assessment of $357,600. Weld County Road 34 Special Assessment of $25,000. Weld -County Road 32 Special Assessment of $25,000. (9) -Weld County Road 8 Special Assessment of $114,000, Road 38 $53,035. Johnson Subdivision $48,236, and Arrowhead Subdivision $171,294. (10) No new special assessments. 127 COUNTY OF WELD STATE OF COLORADO Computation of Legal Debt Margin (Unaudited) December 31. 1994 Assessed Value, 1994 Debt Limit 3 Percent of Assessed Value Amount of Debt Applicable to Limit: Total Bonded Debt Installment Purchase Agreements S 0 8 0 $1.246.642.850 37,399,286 Total Amount of Debt Applicable to Debt Limit 0 Legal Debt Margin 8 37 399 286 Debt Limitation: Under Section 30-35-201, Colorado Revised Statutes. 1973, the County may incur indebtedness for general County purposes in an amount not to exceed 3% of assessed valuation of all taxable property. 128 COUNTY OF WELD STATE OF COLORADO Demographic Statistics (Unaudited) Last Ten Years Estimated Total Per Median Population Housing Year Population Median Age Personal Income Capita Income Family Income Per Household Units 1985 133,922 27.80 1,487,510.000 11,326 1986 139.947 ** 1,518,598.000 11,518 1987 131.900 ** 1,568,502.000 11,896 1988 145,312 ** 1,810,807,000 13,296 1989 131,600 ** 1,943,331,000 14,230 1990 131,821 30.50 2,095,000,000 15,874 1991 133,400 ** 2,204,000,000 15,592 1992 137,621 ** 2,359,000,000 17,094 1993 141;492 ** 2,489,000,000 17.779 1994 140,320 ** 2,489,000,000* 17.468 Source: Greeley/Weld Economic Development Office (EDAP) * Actual not available - Information is estimated ** Information is not available 129 ** ** ** ** ** 30,800 ** ** ** 36,296* ** ** ** ** ** ** ** ** ** ** 2.70 47.566 ** ** ** ** ** ** 2.68* 54.551* COUNTY OF WELD STATE OF COLORADO Principal Taxpayers (Unaudited) December 31, 1994 Eastman Kodak Company Public Service of Colorado Ft. Lupton Cogeneration US West Communications Incorporated National Hog Farm Incorporated Union Pacific Corporation Metal Containers Corporation Colorado Interstate Gas Company AT&T Communications Hewlett-Packard 130 1994 Assessed Valuation 8 74.056.330 35,161.400 14,878,000 14.688.400 9.158.780 8,074.800 7,283.060 6,832.600 6,049,500 5 808 220 $ 181,991 090 16.41% Percent Of Total Assessed Valuation 6.67% 3.17% 1.34% 1.32% .83% .73% .66% .62% .55% .52% COUNTY OF WELD STATE OF COLORADO Miscellaneous Statistics (Unaudited) December 31, 1994 1. Date of Incorporation: 2. Form of Government: 3. Date Present Charter Adopted: 4. Area - Square Miles: 5. County Seat: 6. Employees as of December 31, 1994 7. Miles of Roads: 8. Building Permits: 9. Motor Vehicle Registration: 10. Special Districts within County: 11. Cities and Towns: 12. Recreation: 131 1861 Home Rule Charter January 1, 1976 4,004 square miles City of Greeley Elected Officials - 16 Division Heads - 5 Department Heads - 14 Employees with Benefits - 807 Employees without Benefits - 213 Paved - 673.35 Unpaved - 2607.52 Unmaintained - 353.10 No. of Year Permits Valuation 1985 2.519 $ 37,423,180 1986 2.113 $ 34.964.831 1987 2.131 $ 36.787.917 1988 1.836 $ 30.195.777 1989 1.999 $ 33.060.864 1990 1.670 $ 32.463.224 1991 1.923 $ 32.565.285 1992 2_020 $ 42.051.597 1993 2.348 8 57.367.465 1994 2.002 $ 62.952.384 1984 139.521 1985 136,444 1986 142,204 1987 140,445 1988 139,743 1989 166,937 1990 168.921 1991 173.967 1992 177.298 1993 187,638 1994 211,713 30 - Cities and Towns 17 - Schools 23 - Fire 19 - Water & Other 2 - Colleges 13 - Sanitation Ault Garden City Longmont Brighton Gilcrest Mead Broomfield Greeley Milliken Dacono Grover Northglenn Eaton Hudson Nunn Erie Johnstown Pierce Evans Keensburg Platteville Firestone Kersey Raymer Frederick LaSalle Severance Ft. Lupton Lochbuie Windsor Golf Courses - 6 City and Regional Parks Island Grove Recreational Complex Greeley Recreation Center COUNTY OF WELD STATE OF COLORADO Miscellaneous Statistics - Continued (Unaudited) December 31, 1994 13. Libraries: 14. Elections: 1976 General Election 1978 General Election 1980 General Election 1982 General Election 1984 -General Election 1986 General Election 1988 General Election 1990 General Election 1992 General Election 1993 General Election 1994 General Election Ault Town Library Eaton Library Fort Lupton Library Glen A. Jones Library Hudson Library Platteville Library University of No. CO Weld Library District Windsor Public Library 9.123 Volumes 6.881 Volumes 17.816 Volumes 9,073 Volumes 3.919 Volumes 11,175 Volumes 901.042 Volumes 284,376 Volumes 27.021 Volumes Number of Number Percent of Registered of Votes Registered Voters Cast Voters Voting 49.785 41,184 82.7 47.832 29.818 62.3 51.107 44,134 86.3 51,476 36.301 70.5 56,311 47.632 84.6 62.725 38,488 61.1 70,325 50,209 71.4 68,148 37,927 55.6 68,079 55,041 80.8 64.161 25,044 39.0 70.345 41,075 58.4 15. Media Newspapers: The Greeley Tribune Town & Country News Aims College World The Mirror (UNC) North Weld Herald Farmer & Miner Keene Valley Sun Johnstown Breeze Ft. Lupton Press Platteville Herald Windsor Beacon Erie Echo Ft. Morgan Times LaSalle Leader Platte Valley Voice The Centennial News 16. Sales Tax as of December 31. 1994: Source: Weld County offices. Individual Libraries 132 Radio Stations: KFKA/KVVS KGRE/KHNC KUAD AM & FM KUNC FM Television: Receives commercial and public television originating from both Denver and Cheyenne stations: also cable television. State - 3% COUNTY OF WELD STATE OF COLORADO Insurance In Force (Unaudited) December 31, 1994 Policy Period Details of Name of Company Policy Number Begins Expires Coverage National Union Fire Insurance Co. 415-4670 01/01/94 12/31/94 Excess Worker's Compensation Travelers Ins. Company National Union Fire (Colorado Counties Casualty & Property Pool) St. Paul Fire Insurance CO. (Colorado Counties Casulaty & Property Pool) 07/01/94 06/30/95 M5J66092035992TIL92 Liability Limits Employer's Liability 81.000.000/Accident Workers Compensation Statutory Limits with County Retaining First 8300.000 each claim 850.000.000/Accident 85.000 Retained by Pool 4266162 07/01/94 06/30/95 Property Damage, Property: $50,000,000/ Automobile Occurance/$500 Deductible Liabilities All Liability: 8250.000/ General Liability. Person: 8600,000/Claim Public Officials Excess Liability: (Federal Liability, Crime and Out -of -State Only) GF03400003 (Property Only) 133 8750.000/Person Excess $250.000: $600,000/Claim Excess $400.000 Crime: 8150,000/Loss $500 Deductible/ Property Claim County retaining first $125,000 each claim Annual Premiums 8 36.000 $ 198,691 COUNTY OF WELD STATE OF COLORADO Salaries of Principal Officials (Unaudited) December 31.1994 ELECTED OFFICIALS: APPOINTED District Attorney Commissioner Treasurer Sheriff Assessor Coroner County Clerk County Clerk (Titles & Deeds) Director of Finance and Administration Commissioners Clerk & Recorder Treasurer Assessor Sheriff District Attorney County Attorney Director of Planning Director of Finance and Administration Director of General Services/Purchasing Director of Ambulance Services County Engineer Director of Social Services Director of Health Department Director of Human Services Director of Personnel Comptroller Director of Public Works $ 36,000 $ 38,000 $ 38,000 $ 36.000 $ 41,000 $ 76,000 S 71,869 S 55,791 $ 101.059 $ 64.728 $ 58,339 $ 64,728 $ 62.243 $ 55.833 $ 66.357 $ 55.520 $ 61,596 $ 64.728 Surety Bond Coverage for Principal Officials (Unaudited) December 31. 1994 $ 5,000 $ 25,000 $ 250,000 $ 20,000 $ 6,000 S 25,000 $ 25,000 $ 5,000 $ 100,000 Note: All bonds are issued by the St. Paul Insurance Company and are on file with the Weld County Clerk and Recorder. 134 COUNTY OF WELD STATE OF COLORADO Private Purpose Revenue Bonds (Unaudited) December 31. 1994 INDUSTRIAL REVENUE BONDS: DEBT REVENUE BONDS TYPE OF ISSUE OUTSTANDING OUTSTANDING ISSUER FACILITY AMOUNT DATE BEGINNING YR. ISSUED RETIRED END OF YR. Monfort Inc. $4.100.000 1/92 $ 4.100.000.00 E 0.00 $ 0.00 $ 4,100,000.00 Waste Service Corp. Landfill 860,000 2/91 800.000.00 0.00 20.000.00 780,000.00 Waste Service Sorp. Landfill 2.500.000 2/91 2,365,000.00 0.00 55.000.00 2.310.000.00 Dos Gringos Land Warehouse 380.000 12/82 124,126.72 0.00 36.562.69 87 564.03 Eisenman Chemical Office 2,500,000 11/82 2,500,000.00 0.00 2,500,000.00 0.00 Platte River Steel Co. Manufacturing 2,000.000 5/82 1,560,000.00 0.00 75.000.00 1.485.000.00 Weld Mental Health Office 650,000 6/84 395,000.00 0.00 40.000.00 355.000.00 Evangelical Lutheran Nursing Home 775.000 10/93 775,000.00 0.00 114,347.51 660,652.49 Dovatron, Inc. Manufacturing 6.915.000 12/94 0.00 6 915 000 00 0.00 6 915 000.00 TOTAL PRIVATE PURPOSE REVENUE BONDS $12.619.126.72 $6 915 000.00 $2 840 910.20 $16,693 216.52 135 COUNTY OF WELD STATE OF COLORADO Retirement Plan Required Supplementary Information (Unaudited) Analysis of Funding Progress Beginning Net Assets Assets in Excess of Net Assets Pension In Excess Of PBO as a Fiscal Available Benefit Percent Of Pension Annual Covered Percentage of Year For Benefits Obligation Funded Obligation Payroll Covered Payroll 1985 $12,970,501 $ 9,267,695 139.95% $3.702,806 $12.888,781 28.73 1986 16,858.875 10,070,431 167.41% 6.788.445 13.526,009 50.19 1987 20,121.008 15,836,511 127.05% 4.284,497 13.962,091 30.69 1988 20.329,032 18,163.945 111.92% 2,165,087 14.490,067 14.94 1989 22.477,627 20,213,686 111.20% 2,263,941 14.901,100 15.19 1990 26,072.114 22,253,521 117.16% 3,818,593 15,996,924 23.87 1991 27,977,533 25,506,910 109.69% 2,470,623 17,142,831 14.41 1992* 29.768.093 29,636,684 100.44% 131.409 19,714,540 0.67 1993 32,385,065 31,450,580 102.97% 934,484 19,782,876 4.72 1994** 36,714,885 34.245,051 107.21% 2.469,834 19,174,757 12.88 * As of January 1, 1992, plan benefit provisions and actuarial assumptions were amended. The changes had the effect of decreasing the pension benefit obligation by $501.116. ** As of January 1, 1994. plan benefit provisions and actuarial assumptions were amended. The amendments had the effect of increasing the pension benefit obligation by $893,964. Revenues by Source For the Employer Contributions Fiscal as a Percentage Employee Employer Investment Year of Payroll Contributions Contributions Income Total 1985 5.50 $ 708,883 $ 708,883 $3,162,758 $4,580,524 1986 5.50 743,931 743.931 2,598,746 4,086,608 1987 6.00 837,729 837.627 1,844,038 3,519,394 1988 6.00 869.404 869.404 1.697.180 3,435,988 1989 6.00 894.015 894.117 3.235,513 5.023,645 1990 6.00 960,439 960.439 1.424,273 3,345,151 1991 6.00 1,034,264 1.032.318 1,313,859 3,380,441 1992 6.00 1,183,845 1.183.845 2,081.605 4,449,295 1993 6.00 1,187,829 1,187,829 3,925.287 6.300,945 1994 6.00 1,155,595 1,155,595 3,249,468 5,560,658 For the Fiscal Year 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 Expenses by Type Administrative Benefits Expenses $ 438,398 464,517 602,568 756,332 864;493 965,072 1,108,835 1,263,671 1,349,790 1.506.573 $ 91,491 116,852 108,459 174,261 138,057 163,166 190.230 195.374 174,543 172.398 136 Refunds Total $192.416 246,809 230,810 356,800 426,608 311,494 290,815 373,280 446,793 332.589 $ 722,305 828,178 941,837 1,287,393 1,429,158 1,439,732 1.589,880 1.832,325 1,971,126 2,011,560 COUNTY OF WELD STATE OF COLORADO Computation of-0verlapping Bonded Debt General Obligation Bonds December 31. 1994 Jurisdiction Cities & Towns Schools Special Districts Total Overlapping Net General Obligation Bonded Debt Outstanding $ 52.058.869 183.501,162 9 090 406 Percentage Applicable to Government 78.89% 46.40% 95.91% Amount Applicable to Government $ 41.069,385 85,144,266 8 718 788 $ 244 650 437 $ 134 932 439 137 138 COMPLIANCE SECTION ANDERSON & WHITNEY, P.C. CERTIFIED PUBLIC ACCOUNTANTS 1001 Ninth Avenue Greeley, Colorado 80631-4046 (303) 352-7990 FAX (303) 352-1855 ANdERSON ©WHITNEY . . . . . Independent Auditors' Report on Schedule of Federal Financial Assistance Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado as of and for the year ended December 31, 1994, and have issued our report thereon dated May 12, 1995. These general purpose financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments. Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the County of Weld, Colorado taken as a whole. The accompanying Schedule of Federal Financial Assistance for the year ended December 31, 1994 is presented for purposes of additional analysis and is not a required part of the general purpose financial statements. The information in that schedule has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. May 12, 1995 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS - AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED, INC. 139 WELD COUNTY 84-6000813 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED DECEMBER 31, 1994 Federal Granting Agency/Recipient State Agency Federal Grant Program CFDA # Expenditures DEPARTMENT OF AGRICULTURE: Direct Payment Bankhead Jones Act Pass Through Payment from the State of Colorado Department of Social Services: Food Stamps * Child & Adult Care Food Program State Administrative Matching Grants for Food Stamp Program Commodity Supplemental Food Program * Food Distribution (Cash in lieu of commodities) Total Department of Agriculture DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT: Direct Payments: Section 8 Rental Voucher Program * Section 8 Rental Certificate Program Pass Though Payments from the State Department of Housing and Urban Development: Preservation of Affordable Housing Home Investment in Affordable Housing Pass Through Payment from the State of Colorado Department of Social Services: Emergency Shelter Grants Program Total Department of Housing and Urban Development 140 N/A $27,777 10.551 10.558 10.561 10.565 10.550 8,776,909 166,448 318,350 1,026,669 73,394 10,389,547 14.855 895,541 14.857 721,109 14.187 50,430 14.239 331,509 14.231 50,066 2,048,655 WELD COUNTY 84-6000813 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED DECEMBER 31, 1994 Federal Granting Agency/Recipient State Agency Federal Grant Program CFDA # Expenditures DEPARTMENT OF THE JUSTICE: Pass Through Payments from the State Division of Criminal Justice: Juvenile Justice & Delinquency Prevention - Allocation to State Crime Victim Assistance Crime Victim Compensation Drug Control & System Improvement - Formula Grant Total Department of Justice DEPARTMENT OF LABOR: Pass Through Payments from the Colorado Department of Labor: Employment Service Summer Job Hunt Pass Through Payments from the State of Colorado Governor's Job Training Office: Employment & Training Assistance - Dislocated Workers Job Training Partnership Act * Total Department of Labor DEPARTMENT OF TRANSPORTATION: Pass Through from the Colorado Department of Highways: Federal Transit Capital & Operating Assistance Formula Grants - Section 18 Total Department of Transportation ENVIRONMENTAL PROTECTION AGENCY: Direct Payments: Air Pollution Control Program Support Total Environmental Protection Agency FEDERAL EMERGENCY MANAGEMENT AGENCY: Direct Payments: Federal Emergency Management Food & Shelter Program Total Federal Emergency Management Agency DEPARTMENT OF HEALTH AND HUMAN SERVICES: Direct Payments: Head Start * 141 16.540 $21,055 16.575 4,926 16.576 62,723 16.579 118,637 17.207 N/A 207,341 219,897 5,500 17.246 86,068 17.250 1,035,040 1,346,505 20.507 32,053 32,053 66.001 34,570 34,570 83.523 21,000 21,000 93.600 $2,472,765 WELD COUNTY 84-6000813 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED DECEMBER 31, 1994 Federal Granting Agency/Recipient State Agency Federal Grant Program CFDA # Expenditures Pass Through Payment from the State of Colorado Department of Social Services Special Programs for the Aging - Title III, Part A - Administration Special Programs for the Aging - Title III, Part B - Grants for Supportive Services & Senior Centers Special Programs for the Aging - Title III, Part C - Nutrition Services Special Programs for the Aging - Title III, Part D - In Home Services for Frail Older Individuals Special Programs for the Aging - Title III Part G - Prevention of Abuse, Neglet & Exploitation of Older Individuals Special Programs for the Aging - Title III Part A - Long-term Care Ombudsman Services for Older Individuals Special Programs for the Aging - Title III Part F - Preventive Health Services At Risk Child Care Family Support Payments to States - Assistance Payments * Job Opportunities & Basic Skills Training Child Support Enforcement * Low Income Home Energy Assistance Payments to States for Child Care Assistance * Child Welfare Services - State Grants Title IV -E, Foster Care Adoption Assistance Social Services Block Grant * Medical Assistance Program (Title XIX, Medicaid) Pass Through from the Department of Local Affairs: Community Services Block Grant Community Development Block Grants Pass Through Payments from the State Department of Health: Childhood Immunization Grants Unclassified Grant Forty -Ninth Street Feasibility Study Total Department of Health and Human Services TOTAL FEDERAL EXPENDITURES *Major Program 142 93.044 34,056 93.044 136,682 93.045 188,260 93.046 587 93.041 894 93.042 93.043 93.574 93.560 248 2,950 301,441 3,946,549 93.561 396,739 93.563 902,431 93.568 821,222 93.575 880,922 93.645 168,867 93.658 578,459 93.659 92,953 93.667 1,531,450 93.778 149,564 93.031 N/A 157,684 1,641,892 93.268 409,357 93.000 37,807 N/A 5,000 14,858 779 $28,938,450 ANDERSON & WHITNEY, P.C. CERTIFIED PUBLIC ACCOUNTANTS 1001 Ninth Avenue Greeley, Colorado 80631-4046 (303) 352-7990 FAX (303) 352-1855 ANdERSON ©WkTNEy ••••• Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major and Nonmajor Federal Financial Assistance Programs Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado as of and for the year ended December 31, 1994, and have issued our report thereon dated May 12, 1995. We have also audited the County's compliance with the requirements governing types of services allowed or not allowed; eligibility; matching, level of effort or earmarking; reporting; cost allocation; monitoring subrecipients; special tests and provisions; claims for advances and reimbursements; and amounts claimed or used for matching that are applicable to each of its major federal financial assistance programs, which are identified in the accompanying Schedule of Federal Financial Assistance, for the year ended December 31, 1994. The management of the County is responsible for the County's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments. Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about County of Weld, Colorado's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the County of Weld, Colorado complied, in all material respects, with the requirements governing types of services allowed or not -allowed; eligibility; matching, level of effort or earmarking; reporting; cost allocation; monitoring subrecipients; special tests and provisions; claims for advances and reimbursements; and amounts claimed or used for matching that are applicable to each of its major federal financial assistance programs for the year ended December 31, 1994. In connection with our audit of the general purpose financial statements of the County and with our consideration oftheCounty's control structure used to administer federal financial assistance programs, as required by OMB Circular A-128, Audits of State and Local Governments, we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended December 31, 1994. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or not allowed and eligibility that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the County's compliance with these requirements. Accordingly, we do not express such an opinion. MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS- AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED, INC. 143 Board of County Commissioners County of Weld, Colorado Page 2 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners and others within the County and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. May 12, 1995 144 ANDERSON & WHITNEY, P.C. CERTIFIED PUBLIC ACCOUNTANTS 1001 Ninth Avenue Greeley, Colorado 80631-4046 (303) 352-7990 FAX (303) 352-1855 ANdERSON ©WhITNEy ■ ■ ■ ■ ■ Independent Auditors' Report on Compliance with the General Requirements Applicable to Federal Financial Assistance Programs Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado as of and for the year ended December 31, 1994, and have issued our report thereon dated May 12, 1995. We have applied procedures to test the County's compliance with the following requirements applicable to its federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended December 31, 1994. ► Political activity ► Davis -Bacon Act ► Civil rights ► Cash management ► Relocation assistance and real property acquisition ► Federal financial reports ► Allowable costs/cost principles ► Drug -free workplace ► Administrative requirements Our procedures were limited to the applicable procedures described in the Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the County's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners and others within the County and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. May 12, 1995 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS - AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED, INC. 145 ANDERSON & WHITNEY, P.C. CERTIFIED PUBLIC ACCOUNTANTS 1001 Ninth Avenue Greeley, Colorado 80631-4046 (303) 352-7990 FAX (303) 352-1855 ANdERSON ©w�IITNEy ••••• Independent Auditors' Report on Compliance Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado as of and for the year ended December 31, 1994, and have issued our report thereon dated May 12, 1995. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget Circular A-128, Audits of State and Local Governments. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to the County is the responsibility of the County's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the County's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the general purpose financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the County complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects with those provisions. This report is intended for the information of the Board of County Commissioners and others within the County and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. May 12, 1995 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS - AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED, INC. 146 ANDERSON & WHITNEY, P.C. CERTIFIED PUBLIC ACCOUNTANTS 1001 Ninth Avenue Greeley, Colorado 80631-4046 (303) 352-7990 FAX (303) 352-1855 ANdERSON ©WhITNEy ••••• Independent Auditors' Combined Report on Internal Control Structure Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado as of and for the year ended December 31, 1994, and have issued our report thereon dated May 12, 1995. We have also audited the County's compliance with requirements applicable to major federal financial assistance programs and have issued our report thereon dated May 12, 1995. We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments. Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the County complied with laws and regulations, noncompliance with which would be material to a major federal financial assistance program. In planning and performing our audits for the year ended December 31, 1994, we obtained an understanding of the internal control structure and the design of relevant policies and procedures and whether they had been placed in operation. We assessed control risk and considered the County's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the County's general purpose financial statements and on the County's compliance with requirements applicable to major programs, and to report on the internal control structure in accordance with OMB Circular A-128, and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. The management of the County is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS SEC AND PRIVATE COMPANIES PRACTICE SECTIONS - AICPA DIVISION FOR CPA FIRMS ACCOUNTING FIRMS ASSOCIATED, INC. 147 Board of County Commissioners County of Weld, Colorado Page 2 For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: Accounting Controls Cash receipts/revenue Purchasing/expenditures Payroll Property and equipment General ledger Administrative Controls General Requirements: ► Political activity D. Davis Bacon Act ► Civil rights ► Cash management ► Relocation assistance and real property acquisition ► Federal financial reports ► Allowable costs/cost principles ► Drug -free workplace ► Administrative requirements Specific Requirements: ► Types of services allowed or not allowed ► Eligibility ► Matching, level of effort, or earmarking ► Reporting ► Cost allocation ► Special requirements ► Monitoring subrecipients Claims for advances and reimbursements Amounts claimed or used for matching For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. Because of the large number of nonmajor programs and the decentralized administration of these programs, we performed procedures to obtain an understanding of the internal control structure policies and procedures relevant to nonmajor programs on a cyclical basis. Our procedures during the current year covered 67 % of the nonmajor programs administered by the County as a whole. The nonmajor programs not covered during the current year are expected to be subject to such procedures at least once during a three-year cycle. During the year ended December 31, 1994, the County expended 74% of its total federal financial assistance under major federal assistance programs. 148 Board of County Commissioners County of Weld, Colorado Page 3 We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to each of the County's major federal financial assistance programs, which are identified in the accompanying Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. Our consideration of the internal control structure and the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited or that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operations that we consider to be material weaknesses as defined above. However, we noted certain matters involving the internal control structure and its operation that we have reported to the management of the County in a separate letter dated May 12, 1995. This report is intended for the information of the Board of County Commissioners and others within the County and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. May 12, 1995 149 op COLORADO 150 Hello