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Home My WebLink About980355.tiff RESOLUTION RE: APPROVE AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR THE IMPROVEMENT OF WELD COUNTY ROAD 21, A.K.A. QUENTINE AVENUE, AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Amendment to Intergovernmental Agreement for the Improvement of Weld County Road 21, a.k.a. Quentine Avenue, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the Town of Milliken, with terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Amendment to the Intergovernmental Agreement for the Improvement of Weld County Road 21, a.k.a. Quentine Avenue, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the Town of Milliken be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of March, A.D., 1998. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTE Constance L. Harbert, Chair Weld c ou ty'C[erkap?tb a.!rd � �l//V ! QifJ 0.N'I,'"L. ♦ / „� �� / W. . ebster, Pro-Tem BY: i' +eput i„ iW oard 1/eorge E. Baxter RO O FORM: EXCUSED Dal K. Hall ounty ney • arbara J. Kirkmeyer 980355 EG0037 AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR THE IMPROVEMENT OF WELD COUNTY ROAD 21, a.k.a., QUENTINE AVENUE THIS AMENDMENT TO AGREEMENT is entered into this�S day of 1998, by and between the Town of Milliken ("Town"), whose address is 1101 Broad Street, .O. Box 290, Milliken, Colorado 80543, and the County of Weld, Colorado, by and through the Board of County Commissioners of the County of Weld("County"),whose address is 915 10th Street, P.O. Box 758, Greeley, Colorado 80632. WITNESSETH: WHEREAS, on December 18, 1996, the parties hereto entered into an Intergovernmental Agreement for the Improvement of Weld County Road 21, a.k.a., Quentine Avenue ("the Agreement"), for the purpose of agreeing to various improvements and the sharing of the costs of said improvements, to Weld County Road 21, a.k.a., Quentine Avenue, between Broad and Green Streets, and WHEREAS,there is the need for an amendment to the Agreement to reflect an increase in the overall costs of said improvements and the sharing of such increased costs. NOW, THEREFORE, in consideration of the mutual promises and covenants stated herein, the parties hereto agree to amend the Agreement as follows: Delete paragraph 3.a. of the Agreement, and add the following: 3. COUNTY AGREES: a. To pay one-half of the costs associated with Street Improvements not to exceed $32,715, including those portions of Quentine Avenue which are currently in the jurisdiction of the County, upon the request of the Town. All remaining paragraphs of the Agreement shall remain the same. IN WITNESS WHEREOF, the parties hereto have signed this Amendment thisday of , 1998. ATTEST: TOWN OF MILLIKEN, COLORADO Nan tte Armste d, Town Cle k Te havez, y Page 1 of 2 Pages V333 ATTEST: COUNTY OF WELD, COLORADO, Weld Couly ►a; t,t BOARD OF COUNTY COMMISSIONERS Iacl O _ ' OF THE COUNTY OF WELD By: �l►Ji .� ! By — Deputy Cle �".ard Constance L. Harbert, Chair (O3 oI/ 9d M:\WPFILES\AGREEWMI LLIKN.BTB Page 2 of 2 Pages 9�0�5� t.' Drn' ,,: f7 PUBLIC WORKS RESPONSE MET, TO `; ;, RECOMMENDED ACTION: Narrative: , 1 METHOD OF RESPONSE: j .. Board Action Worksession X Letter (Attached) Telephone Call No Response C Staff Signature s . o 11 i X� 4 _ : 1 9 ^ s n ® 8 s g a A st s s K - a 0 a N w 2 ; • ; ; s 6 R 8 E 1 A I _ y y ^ N ma x t Aiw $..' ! iAAAAAAAfA A a 0, x x 9 8 a ^ ^ - a a n 8 _ l n ."tl d rag _ d 6 6 li Ii 3 18 II Ek w a ' ^ r a 7. '4 N N x ti N N ^ N rat V a X A A N A A A A AAA A A A 4 ba 15 a " z d nsN - od r ~ 3 y 8 8 a t' 8 8. 8 S, $ 8 8 8 �t g a 8 s O G ^ N a N N N Y ^ N N W ..1 N N .. COQ iiip g LII A = A AI A A1414111 A A A A & 1 A d' APIA .co ? e d uII o A El n r: g ". R o 71 Z Ll c c 0 a 8 a a s a 558a 8 a 8 4 8 a 8 8 847. M 45 g s ? : S. N 3 p ^ a 4. N ^ ^ ^ N N N ^ N M N a m i x3A Ai s A a 6 i A A A t A A A $ I snag i AR45 9 a n _ g ^am. A 8 9$9 88 II8 ¢s¢ a a s a 8 8g 8 asg �c s a s 2pp '3 $ a a s s s a s $q -- 1 ! A n ; 1s r 1 5 f J Aa g A .3 w i » R w � R M a 4 n g K G 7. I' g r2Ra ^ empg - 4 § f e ! w9fqq• q,, AEk m RA — I F d >. > Y Y d j T u: i .~i .a1 .3 .3 .t! J J " r .d1 i I Aq Itagikkk 13 I as l i "- ° = 01111 „tii 61 illt JJjJJJ 1IIJ * I } J } ! 11It yAli 1 .111 i : illi .lLi . ip lliiilml gip. i - jF - N ^ Y b -. N ? O - n ^ l ' Y1 V ^ i Q M F p a 1. A P ev ry a 1 j. February 12, 1998 J.R. Schnelzer,Administrator Town of Milliken Town Hall 1101 Broad Street,Drawer 290 Milliken,CO 80543 RE: Amendment to Intergovernmental Agreement Dear Mr. Schnelzer: • Enclosed is a proposed Amendment to the Intergovernmental Agreement for the Improvement of Weld County Road 21, a/k/a/Quentine Avenue. A copy of the original Agreement is also enclosed. The Amendment amends Section 3.a.to increase the amount which Weld County will pay for the improvements to $32,715.00. I have enclosed two originals of the Amendment. If the Amendment is satisfactory,I request that you see that Mr. Chavez and Ms. Wakeman sign the same and send it to my office at: 915 Tenth Street, P.O.Box 1948, Greeley,Colorado 80632. Paragraph 2.d. of the original Agreement requires the Town to annex"those portions of Quentine Avenue as outlined in the recitals of this Agreement,which are within the jurisdiction of the County and become responsible for the maintenance thereof after the date of such annexation. The Town agrees to begin the annexation process on or before the time of commencement of construction by an enactment of a resolution of intent to annex." It is my understanding that the construction is now completed,or will be shortly. It is also my understanding that the Town has not enacted a resolution of intent as of this date. In our telephone conversation on Tuesday,February 10, 1998,you stated that you would ask the Town of Milliken attorney,Bruce Fickel,to begin the annexation process. If you should have any questions or comments regarding this letter or the enclosed,please do not hesitate to call me at(970) 356-4000, extension 4390. Sincerely, Bruce T.Barker Weld County Attorney 3 BTB/db:Let/Schnelzer Enclosure February 13, 1998 J.R. Schnelzer,Administrator Town of Milliken Town Hall 1101 Broad Street, Drawer 290 Milliken, CO 80543 RE: Revision to Amendment to Intergovernmental Agreement Dear Mr. Schnelzer: Enclosed are two originals of a revised version of the proposed Amendment to the Intergovernmental Agreement for the Improvement of Weld County Road 21, a/k/a/Quentin Avenue. This version shows Nanette Armstead as the Town Clerk, instead of Margaret Wakeman. I have also enclosed a copy of the original Agreement which was mistakenly left out of yesterday's mailing. If you should have any questions or comments regarding this letter or the enclosed, please do not hesitate to call me at(970) 356-4000, extension 4390. Sincerely, Bruce T. Barker Weld County Attorney C:\W P W IN60\W PDOCS\SCHNELZE.DB pc: Drew Scheltinga Barbara Kirkmeyer Enclosure of fri/ 'l t_J • /:/Seedit BOARD OF COUNTY COMMISSIONERS f, REVIEW/WORK SESSIONRIQUEST• RE: Milliken Agreement,WCR 21 (Quentine Avenue) tnsVJ r , t , . , Via..; �, �� ._k.� C7I 9'ICP„„? i i 5:f71'! � {� l.':i. ). � .`._l.� L, u= re :::. , (�yf s. - DEPARTMENT: PUBLIC WORKS • DATE November 24. 1997 tattuttrio to .91'� ,27?ffa ,819i,gtra, ro3 t e Ill"1•x i 9 'i en/ fi; x ,a_. s i J. riQi111 t '" t S?3.'�, ' "'� lleo cif PERSON REQUESTING: Drew Scheltinga- County Engineer 21 ;Si . .Uhi `lie is L1'ut T'! 'is , Brief description of the problem/issue: �. ,y, x. n n. +m ( "' iq n bri 4!7 `4li I m'sure the Coiiinussioiiers wt11 Ireca�ltha" er a multi year effon2 we entered into an A• greementttwith th &'e}rG 1 dike • '? Decemlier 18;1996,to'pave'W&2i'(also known known-as the Avenue). The County agreed to pay • one-half the cost not to exceed -tTheonsulting firm of Tuttle t Applegate completed thfa,, nal de•sign and construetiori began tlifs'sumaier. ' 9I0W brit rtofbip21:1F1{, r'°zJf1A1-;3 13:3'if 9:A-;.jtx(1 6.:; 2ni ea1A bib ,+P + i.r.�b `' , $`bi J'..e- .J I �0 lA SJ 7 '" ,ar-'4 Cl fxiF?iii:= i.a.-Yt'.J r During the edi sfiucfion,' :R."Sehuelzet�;lvlillikent Town Administrator,asked nie to meet him and Derek Johnson of Tuttle Applegate at the construction site. The constructfirion problem was minor and had to with where to relocate the rTiad iit that o beia bsea fin ter.3A ha el'tewe found''29that the:culvt unde•r WCR,48;. needed to be relocated efit"fhe'riew�ff&l a i.u., ent it olij cuIiv wasl, norTWIlh salvaging. Mr:ver Schnelzer asked if the County would pay for the installation of the new culvert since it was on the west side of the road in the County's jurisdiction. I told Mr. Schnelzer and Mr. Johnsosthat I'Vas sure the.County"would pay for the culvert and to submit a request in writing to be a ii43ed by thetenni its oners. AllatitifribtlAbxv - On August 19, 1997,-I received a bill fromthe Town of Milliken for-$35,829. I-ltnniediately called Mr. Schnelzer and he explained that there.were several other items that over ran during the construction and he was unaware of the details. I asked him to provide the details and''a cost breakdown so that I could-make a"recommendation to the Commissioners. ; • On October 28, 1997,I received a letter from Mr. Schnelzer accompanied by a memorandum from Derek Johnson • and detailed spread sheet of the project cost.—The County s'hare:had grown to $39,344. Since the preliminary construction estimate that established the County's share as$22,600, four items were added to the project that are clearly within Weld County's jurisdiction. The preliminary paving cross section was for three inches of asphalt and over four inches`of additional base course. The final design called for four inches of asphalt and over six inches of base course. A new culvert was placed under WCR 48;,,Three new culverts,were installed in the existing field accesses between WCR 48 and St. Hwy 60. The cost of those items areas follows: Item Description Cost Due Date /(2//01 _Additional 1" asphalt_ $3,089 Document # z97,2R'fc Additional 2" base course $ 1 776 Account # r2 .rcO0 37.E Keyed BytY1UJ Extension3277 Date itQh/ , Fieldcaccess c verts - $ 2.822 Total $10 115 ,•Mail (_ flail wit nc ur urn to Dept_' • Work Session/Request Milliken Agreement, WCR 21 (Quentine Avenue) November 24, 1997 � '� -' " Page 2 (£1unosa ttnit tniiFd II,. 'i.! trviontitaS,s fFhililS'a. alfai. -^The additional $10,115 added to the original $22,600 would bri•ng Weld County's share to $32,715. sR �t/1 .d' .tr 'rf ,]r'�` .I 1 • "e _.<'fits�.!'3.�.�r. .Iii,1d..` . li:415441-121(1.: What options'existior°the'Boara. Include consequences,impacts,costs, etc of options) Pay only the $22,600 that was originally e.ed upon: vs, 1, ; J J Pay the original$22;600 plus the-$iO,K-l5 ifi eztras'for a o f$32;115 ' '` �-- " Pay the original $22,600 and a portion of the additional items. Recommendation to the Board: '"- +!'s9r yi&.h' "`# `"' """,�`t"'i;:3 }!'t211'1 c§1i The County should not pay the{t9,33344aindicated in TuttleApplegate's ,memorandum. There areymanny-1 miscellaneousritems I think tl a sho �e consiidered basic contract costs and.the`Town's responsiblllty ' It isrunfor unate that tt e county'was hot asked to share thir ese costs prior to the co�i shuction or atleast pnor to the, bill. However, the items I outlined above did go into the project within Weld County's jurisdiction and were ': reasonable additions to.the project. Also, the umt.prices charged,by the contractor are vet reasonable .k ittiafir® Znrfilt t .,�y��j iird. Sy,( .�,{y;• wiz $ dL..e t�Ltid:/d 5n't r ....al wi .t '!tr T." '.t Ef'an I re(vi�bnfmf*f liken �'v wA Tilton a e wiz ist,,,, r. frot5 ithA 3yt l JJi� [ 317.1 ,*t'L3to.,14`i. *,P.,..S3. 24c,' ' . ` d _ t3 '$l0 11 n addition 1t should be made clear. o Lthe To.a ,tal Millillen;�ifa iti r` bit to o f occurs in of ' 4lktra comust be approved advanceG s:= 4f T.=1`Wirb' ,7t 3�,o1$ettsx itlO SOW V.iW. ..::J'AI X: .... .., ,f ,,,.,, . . .. .?.x..: .,'; . . 0)" .tf1 - sth tr nr cs7 wtt'lc 3bir t'SW sdt A.a esw ii 5,�n.i,,-,c ule r ' f ..,. . . ;, OAT ,,,:: r;, • ,;1' ' Oft . A rove c 5�Jb),"oed-io1 ,rat, hl f,.-,,.4„uo �#? J,u2 I .gni7. t ,,r1.1, rl .'z..d In, mo 1 r .r't++ci .tcecommen a₹ionWork Session i Other : 'I ...Other. ;i'-':11.-1..7 ` ,-,...r. f T : , ..J., fu Kirkmeyer ,f .,, ..,... ,Il+ ,,isa s ;x2.:,:cu. r E"'e„r . . . . .. Harbert ‘4..2i; at . i ;Jot 2,..,L L ile d0 ,t412 laiS J`JsX -; yj <� J 1`,Ar' ' T s', £lr i s �-'(/7 /� Lc/,'mod . i/� cifr ,. aFil')(X •f3:.,=JJ: 1•.,,ae.=f413,(bxsd Lauri. d',747,,,,,,.; )7. . ..- < . ` _ iti"3P.b n Hall • V/ .. ,•Bait �i::1 frl µ. ic. QQ1-i �>`f-u 1bF _ MIL d � �e.r �k< er �tC ,,;.:. is 2. Oitren..G ! ,. x .. Webster o- _ > 4--4-..d,-`-5 1 Jki • �� rd V IJs.St1/4.L.�..t.J'_, tiy.i,J S= n `)G,r,u.x -P{�. :...,. ;',`d £ U;. H .3 5t ...r f t f1?Il ¢,07.ii it ,. !d) se, ,'.p ;d, AttachmentS'' +it J 3,. .isf (.L.II.ill .f '. W;.. ! " p. 't'} r5.4 y.; < '. a 77 ypY Y! S S+ it .. i., s"f.•,. ti I '1 1 7i, ..: rrt 4-kt' I, .344:1 , -:.f Q,,.?.3t ` •cc: Don Warden, Director of Financed W--) ' - is r, fr i X 4,-�+ ' ,j.':. r ,s ,'t'' d " p.• s —Jig } Mona Weidenkeller, Public Works ' '" ' `' -t4 afil f ' ~��>-r =e',) nr �..- -r— _ ---- ---"------t>� . , ,- fit"o a�id - L � 7C t I -3-q'."3.- ('TL ...t 1r'} r1A a " .) G,,,pA-r t. &Ail:.,, m:\:wpfles\drew\work-quen - .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 4 T?_D C',U, 'TY 4keauo �A Milliken lbwn Nall, 1101 Broad St.,Drawer 290• Milliken,CO BOAS•Mb)-5Efl-4 N1 n(9,7�3587-2678 Fax Tf - r' December 31, 1997 Ms. Barbara J. Kirkmeyer, Chair Weld County Commissioners 915 10th Street Greeley, Colorado 80631 Dear Commissioners: The Town of Milliken would like to thank you for your participation in the paving of County Road 21. The citizen have greatly appreciated this improvement,and it is certainly an asset to Weld County. I am writing to you to request that you reconsider your position relevant to the assessed cost of this project. After doing our due-diligence on this project, it became evident that certain portions of this project were underestimated. At that time town staff contacted Mr. Drew Schehinga, County engineer, so that his input would be included. This increase in cost for the project is itemized on the attached spreadsheet, and summarizes the involvement of the contributing parties. As with many small communities,this differential cost, which is attributable to Weld County, makes a significant impact on the Town's budget.For these reasons I am requesting that you reconsider your previous decision, and fund the project to the full amount of$35, 829. Again I want to thank you for your interest and efforts in assisting Milliken with its growth issues, and look forward to working with you in the future. I would be happy to meet with you personally if this would facilitate this process. Respectfully, Ted C ez Mayor i5eCC-1 ?GO Hello