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Home My WebLink About980467.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 25, 1998 TAPE #98-08 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, March 25, 1998, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Constance L. Harbert, Chair Commissioner W. H. Webster, Pro-Tem Commissioner George E. Baxter Commissioner Dale K. Hall Commissioner Barbara J. Kirkmeyer- EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Webster moved to approve the minutes of the Board of County Commissioners meeting of March 23, 1998, as printed. Commissioner Hall seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Baxter moved to approve the consent agenda as printed. Commissioner Hall seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. PUBLIC INPUT: There was no public input. 980467 BC0016 WARRANTS: Claud Hanes, Comptroller, presented the following warrants for approval by the Board: All Funds $217,372.07 Electronic Transfers -All Funds $599.48 Commissioner Kirkmeyer moved to approve the warrants as presented by Mr. Hanes. Commissioner Webster seconded the motion, which carried unanimously. BIDS: PRESENT ASPHALT MILLING BID - ENGINEERING DEPARTMENT: Pat Persichino, Director of General Services, presented the two bids received. Said bids will be considered for approval Wednesday, April 1, 1998. (Clerk's note: this bid was presented for Emergency approval 03/25/98) PRESENT MOW AND HERBICIDAL APPLICATION - WEED AND PEST DEPARTMENT: Mr. Persichino presented the seven bids received. Said bids will be considered for approval Wednesday, April 1, 1998. PRESENT AND APPROVE ASBESTOS ABATEMENT OF OLD HOSPITAL - FINANCE DEPARTMENT: Mr. Persichino requested this bid be approved on an emergency basis. He stated this project needs to be completed before May 15, 1998, and the Greeley Independence Stampede. Commissioner Webster moved to approve said bid on an emergency basis. Seconded by Commissioner Baxter, the motion carried unanimously. In response to Chair Harbert, Mr. Persichino explained the State requires a building be certified before it is destroyed. APPROVE RUBBERIZED CRACK FILLING BID - PUBLIC WORKS DEPARTMENT: Mr. Persichino recommended acceptance of the low bid from Flat Coat Asphalt Specialists in the amount of $97,600. Commissioner Hall moved to approve said bid. Seconded by Commissioner Baxter, the motion carried unanimously. APPROVE OFFICE SUPPLIES BID - PRINTING AND SUPPLY DEPARTMENT: Mr. Persichino recommended approval of the low bids for each item from Office Depot Business Services in the amount of $2,834.04; Corporate Express in the amount of$811.06; Brattons in the amount of$44.92; BT Office Products in the amount of$24,955.20; Quill in the amount of$142.08; and Nelson's Office Supply in the amount of $18.00. Commissioner Baxter moved to approve said bids. Seconded by Commissioner Hall, the motion carried unanimously. DIGITAL ORTHO IMAGERY BID - SCT AND FINANCE DEPARTMENT (CON'T FROM 03/04/98): Mr. Persichino requested the Board continue this matter to March 25, 1998, to coincide with a work session scheduled on the same day. Commissioner Hall moved to continue said bid to March 25, 1998. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Minutes, March 18, 1998 980444 Page 2 BC0016 on May 10, 1998, were 15 percent higher which exceeds the project budget. Mr. Scheltinga stated due to the higher contractor costs it will be most cost effective for the County to do the work in the amount of$54,480. Commissioner Webster moved to reject said bid and authorize the Department of Public Works to complete the project. Seconded by Commissioner Baxter, the motion carried unanimously. APPROVE BITUMINOUS PAVEMENT HOT/COLD MIX AND ASPHALT BID - PUBLIC WORKS DEPARTMENT: Mr. Persichino recommended approval of bid to Western Mobile for the northern and southern parts of the County. Dave Becker, Public Works Department, explained emulsified asphalt is needed at the same time the asphalt is placed on the roadway and purchasing the two items from one vendor is more efficient. In response to Commissioner Hall, Mr. Becker stated the two items can be bid as one item in the future. Commissioner Webster moved to approve said bid. Seconded by Commissioner Hall, the motion carried unanimously. BUSINESS: NEW: CONSIDER 1998 COMMUNITY SERVICES BLOCK GRANT PROJECT PLAN AND AUTHORIZE CHAIR TO SIGN: Walt Speckman, Director of Human Services, stated the total request is in the amount of$193,133 to be used for services and access to transportation for the in-need rural elderly of Weld County. In response to Commissioner Baxter, Mr. Speckman explained if there is a large group to be transported, the Department will use a van to pick them up; however, if there is only one or two individuals, it is better to subsidize their own transportation at$0.27 per mile. Commissioner Baxter moved to approve said plan and authorize the Chair to sign. Seconded by Commissioner Hall, the motion carried unanimously. CONSIDER ACCEPTANCE OF DEED OF DEDICATION AND AUTHORIZE CHAIR TO SIGN - ANDREA PIERCE BIGELOW LIVING TRUST: Lee Morrison, Assistant County Attorney, explained there is 40-feet existing right-of-way on Weld County Road 3, and this deed of dedication will allow for an additional 40-feet of right-of-way on the other side of the section line. Mr. Morrison stated the widening will help with the increase of traffic and added Don Carroll, Department of Public Works, has reviewed the legal descriptions. Commissioner Hall moved to approve said acceptance and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER QUIT CLAIM DEED AND AUTHORIZE CHAIR TO SIGN -TOWN OF ERIE: Mr. Morrison explained this is part of an on-going effort to clarify the jurisdiction of Weld County Road 3. The Town of Erie has requested a Quit Claim Deed which will allow them to complete an easier annexation process of the municipally-owned property. Mr. Morrison explained once the property is annexed, the County will not be responsible for the maintenance of the road. In response to Commissioner Baxter, Mr. Morrison stated the property cannot be vacated because the Town of Erie needs the right-of-way. Commissioner Hall moved to approve said Quit Claim Deed and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. Minutes, March 25, 1998 980467 Page 3 BC0016 CONSIDER FOUR GRANTS OF EASEMENTS AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY ROADS 62 AND 64: Bruce Barker, County Attorney, explained Weld County Roads 62 and 64 terminate at the west and east sides of the new runway at the Greeley-Weld County Airport. Mr. Barker stated these easements will be permanent and irrevocable and requested they be placed on the airport PUD plat before final recording. He added the easements have already been dedicated by the Airport Authority Board and the Board of County Commissioners needs to accept them. Commissioner Baxter move to accept said easements and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. CONSIDER CONTRACT FOR ENERGY IMPACT ASSISTANCE GRANT FOR AIRPORT TERMINAL AND AUTHORIZE CHAIR TO SIGN: Mr. Warden explained an Energy Impact Grant has been awarded to the County in the amount of $300,000 for the construction of the airport terminal building. Commissioner Hall moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:20 a.m. BOARD OF COUNTY COMMISSIONERS WEL COUNTY, COLORADO ATTEST: /97 e +o� c� Constance L. Harbert, Chair Weld Count le 661 \ '1 y fO � W. H. ebster, Pro-Tem Deputy CI�� L':� o� eorge . Baxter EXCUSED DATE OF APPROVAL Dale K. Hall EXCUSED Barbara J. Kirkmeyer Minutes, March 25, 1998 980467 Page 4 BC0016 Hello