HomeMy WebLinkAbout952465.tiffORDINANCE NO. 118-M
IN THE MATTER OF AMENDING ORDINANCE NUMBERS 118-J, 118-K, AND 118-L, THE WELD
COUNTY PERSONNEL POLICY HANDBOOK
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD,
STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority
of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners has the power and authority, under the
Weld County Home Rule Charter and the Colorado County Home Rule Powers Act, Article 35 of Title
30, Colorado Revised Statutes, and, in specific, under Section 30-35-201(7), C.R.S. to adopt by
ordinance personnel policy rules and regulations for the County of Weld, State of Colorado, and
WHEREAS, effective January 22, 1991, the Board of County Commissioners repealed and
reenacted Weld County Ordinance Numbers 118, 118-A, 118-B, 118-C, 118-E, 118-F, 118-G, 118-H,
and two versions of 118-I, by adopting Weld County Ordinance Number 118-J, and
WHEREAS, effective October 27, 1992, the Board of County Commissioners amended Weld
County Ordinance Number 118-J by adopting Weld County Ordinance Number 118-K, and
WHEREAS, effective September 28, 1993, the Board of County Commissioners amended
Weld County Ordinance Number 118-J by adopting Weld County Ordinance Number 118-L, and
WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado,
hereby finds and determines that there is a need to amend portions of Weld County Ordinance
Numbers 118-J, 118-K, and 118-L, the Weld County Personnel Policy Handbook, and this Ordinance
is for the benefit of the health, safety, and welfare of the people of the County of Weld.
NOW, THEREFORE, BE IT ORDAINED, by the Board of County Commissioners of the
County of Weld, State of Colorado, that Weld County Ordinance Numbers 118-J, 118-K, and 118-L
be, and hereby are, amended as follows:
SECTION I, SUBSECTION EXEMPT POSITIONS: Delete line E and renumber
remaining lines F through I as lines E through H.
SECTION II, SUBSECTION PROMOTIONS/TRANSFERS: Delete words "for
approval" in line eight, paragraph two.
SECTION II, SUBSECTION RE-EMPLOYMENT: Delete "and shall start at the entry
level if date of termination is thirty-one (31) days or more prior to re-employment"
from line five.
c524tt
ORD118
RE: ORDINANCE NO. 118-M
PAGE 2
SECTION III, SUBSECTION PART-TIME EMPLOYEE: Delete entire paragraph and
insert the following:
PART-TIME EMPLOYEE
Part-time employees are regularly scheduled to work less than 32
hours per week. They may participate in the health insurance
program. Participation in the insurance program is dependent upon
whether insurance costs are in the departmental budget for the
position. They have none of the grievance rights as described in this
Handbook and cannot participate in the Weld County Retirement
Plan.
SECTION III, SUBSECTION JOB SHARE EMPLOYEE: Delete entire section and
insert the following:
JOB SHARE EMPLOYEE (positions are categorized based on the
budgeting for the department)
Job Share, hourly: Is a part-time employee who participates in health
insurance, sick leave and vacation leave. The paid leaves are
prorated based on the number of hours worked. The only salary
adjustments that job share hourly are eligible for are annual
cost -of -living adjustments. Hours are submitted weekly for number
of hours worked.
Job Share regular: Is a part-time employee who participates in
health insurance, sick leave, vacation leave, holiday pay, and salary
level increases. Salary remains the same based on normal working
hours submitted by the department.
Job share sick and vacation prorated accrual rates are based on the
table below:
Normal Hours Worked/Month Accrual Rate/Month
137 - 173.33
130-137
87 - 129
Below 87
8
6
4
No accrual
Job share employees have none of the grievance rights as described
in this Personnel Policy Handbook.
952253
ORD118
RE: ORDINANCE NO. 118-M
PAGE 3
SECTION IV, SUBSECTION SUSPENSION AND TERMINATION FOR CHARGE
WITH CRIME:
On line six, insert "(post conviction and sentencing hearings)" after
the word "final."
Amend the second paragraph to read as follows:
For purposes of this section, the term "crime" shall be
defined as a felony or class 1 or 2 misdemeanor as
defined by State law, or a comparable federal or
municipal crime or crime in some other state. The
term "crime" does not include petty offenses.
SECTION IV, SUBSECTION LICENSES: Insert the following after paragraph one:
All Weld County Sheriffs deputies who are assigned to field operation
duties must first be commissioned by the Weld County Sheriff,
pursuant to the provisions of Section 30-10-510, C.R.S. Any deputy
assigned to field operation duties and who is decommissioned for
such work by the Weld County Sheriff has no right to continued
employment as a Weld County Sheriffs Deputy.
SECTION IV, SUBSECTION DISCIPLINARY ACTIONS: Insert "or other discipline"
after the word "dismissal" in paragraph two, line three.
SECTION IV, SUBSECTION DISMISSAL PROCEDURES: Insert "These procedures
apply to regular employees only' at the end of paragraph one. Delete the last
sentence in paragraph two which reads, "This procedure applies to regular
employees only."
SECTION IV, SUBSECTION GRIEVANCE PROCEDURES: Insert the following after
sentence in Step 6:
If the Personnel Director is administering the discipline, the Director
of Finance and Administration will attempt reconciliation.
SECTION V, SUBSECTION RESIGNATION: Delete paragraph three and insert the
following:
All regular County employees who terminate their employment for any
reason must return their ID card, keys, and employee handbooks.
952253
ORD118
RE: ORDINANCE NO. 118-M
PAGE 4
SECTION VI, SUBSECTION SICK LEAVE: After the last paragraph, insert the
following:
Under no circumstances may sick leave be used for more than 6
months consecutively. This is so coordination may happen with Weld
County's long-term disability program.
SECTION VI, SUBSECTION SICK LEAVE BANK: Delete paragraph two, subsection
A, C9, and C10. Insert the following:
The Sick Leave Bank is based on a donation of four (4) hours of the
individual's sick leave, per member, per year. Employees who do not
contribute to the Bank cannot use sick leave bank hours. Admission
to bank participation for new members shall be allowed after the
employee's one year anniversary. Only regular, full time employees
are eligible for the Sick Leave Bank. Approval of a Sick Leave Bank
Request is not guaranteed by the Department Head, Elected Official,
or Sick Leave Bank Governing Board.
A. Each year four (4) hours of the employee's individual
sick leave will be deducted and credited to the Bank.
(C) 9. Not more than five (5) months shall be granted to one
member in a twelve-month period. An employee may
not have more than six months of combined,
consecutive paid and/or unpaid leave.
(C)10. Upon approval by the Sick Leave Bank Board, the
Sick Bank member will receive 66% of current hourly
compensation based on number of hours of sick bank
time during the pay period.
SECTION VI, SUBSECTION SICK LEAVE BANK: Insert paragraph Ito read as
follows:
There shall be no sick or vacation accrual by an
employee while on Sick Leave Bank time.
SECTION VI, SUBSECTION UNPAID FAMILY AND MEDICAL LEAVE POLICY: In
subsection F, insert the following at the end of the last paragraph: "Entitlement for
adoption, birth, or foster care expires twelve (12) months from the date of the birth
or placement."
952253
ORD118
RE: ORDINANCE NO. 118-M
PAGE 5
SECTION VI, SUBSECTION PERSONAL LEAVE DAYS: Delete entire paragraph
and insert the following:
PERSONAL LEAVE TIME
Personal leave is a privilege granted to regular employees.
Employees in their initial review period are not eligible. Each year,
with supervisory approval, a regular employee may convert sixteen
(16) hours of sick leave into sixteen personal leave hours. Personal
leave time may not be carried over from year to year. The method of
scheduling and the timing of personal leave time is at the discretion
of the Elected Official or Department Head. Because of the payroll
system, personal leave days must be used by December 15 of the
same year during which they are granted.
SECTION VI, SUBSECTION HOLIDAYS: Insert the following at the end of
paragraph one:
A holiday is considered eight (8) hours and may or may not
correspond with the assigned work shift.
SECTION VI, SUBSECTION MILITARY LEAVE: On line two of paragraph one after
the word "leave", insert "days, with a maximum of 120 hours per year."
SECOND SECTION VI, SUBSECTION TIME WORKED: On line one of paragraph
two after word "counted", insert "as time worked."
SECOND SECTION VI, SUBSECTION BREAKS: After paragraph entitled "Breaks",
insert the following:
COMPENSATION TIME OFF
Comp time off in lieu of overtime may be given only if there is an
individual agreement signed by the employee to do so.
SECTION IX, SUBSECTION TUITION ASSISTANCE: At the end of the first
sentence in paragraph one, insert the following:
This does not include fees, books, or charges for "testing out" of a
class.
952253
ORD118
RE: ORDINANCE NO. 118-M
PAGE 6
SECTION X, SUBSECTION CONFIDENTIAL INFORMATION: After paragraph
entitled "Confidential Information", insert the following:
PRIVATE USE OF PERSONAL PROPERTY OR COMPUTER
SOFTWARE OWNED OR LEASED BY WELD COUNTY
All personal property and computer software owned or leased by
Weld County is to be used for job -related purposes only. "Personal
property" includes, but is not limited to, motor vehicles, computers,
telephones, copiers, and facsimile machines. Employees who
privately use personal property or computer software owned or leased
by Weld County are subject to disciplinary action, up to and including
discharge. To ensure that the use of personal property owned or
leased by Weld County is consistent with this policy, authorized
representatives of Weld County may monitor the use from time to
time.
All communications and information transmitted by, received by, or
sorted in electronic and/or telephonic communications systems
owned or leased by Weld County are the property of Weld County.
Employees do not have a right to privacy in such communications
and information.
RENUMBER SECTIONS: Renumber the second Section VI (on page 29), to Section
VII and then renumber the following sections sequentially from Section VIII through
Section XIV.
BE IT FURTHER ORDAINED by the Board that this Ordinance shall become effective five
days after its final public notice, as provided by Section 3-14(2) of the Weld County Home Rule
Charter.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph, sentence,
clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining portions hereof. The Board of County
Commissioners hereby declares that it would have enacted this Ordinance in each and every
section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that
any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be
declared to be unconstitutional or invalid.
952253
ORD118
RE: ORDINANCE NO. 118-M
PAGE 7
The above and foregoing Ordinance Number 118-M was, on motion duly made and
seconded, adopted by the following vote on the * day of *, A.D., 1995.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Dale K. Hall, Chairman
Weld County Clerk to the Board
BY
Deputy Clerk to the Board
APPROVED AS TO FORM:
County Attorney
First Reading:
Publication:
Barbara J. Kirkmeyer, Pro -Tern
George E. Baxter
Constance L. Harbert
W. H. Webster
November 6, 1995
November 9, 1995, in the North Weld Herald
Second Reading: November 20, 1995
Publication: November 22, 1995, in the North Weld Herald
Final Reading:
Publication:
December 4, 1995
December 7, 1995, in the North Weld Herald
Effective: December 12, 1995
952253
ORD118
AFFIDAVIT OF PUBLICATION
STATE OF COLORADO
ss.
COUNTY OF WELD
I, Bruce J. Bormann, of said County of Weld, being duly
sworn, say that I am Publisher of
THE NORTH WELD HERALD
a weekly newspaper having a general circulation in said
County and State, published in the town of Eaton, in said
County and State; and that the notice, of which the annexed is
a true copy, has been published in said weekly newspaper for
CAE_ successive weeks, that the notice was published
in the regular and entire issue of every number of the paper
during the period and time of publication, and in the
newspaper proper and not in a supplement, and that the
publication of said notice:
ERIKA C. BAGLEY
Notary Public
ct Colorado
�di)igitn_ 11/11''n1/..51
was in said newspaper bearing the date(s) of:
Larest
19
19
19
and that the said THE NORTH WELD HERALD has been
published continuously and uninterruptedly for the period of 52
consecutive weeks, in said County and State, prior to the date
of first publication of said notice, and the same is a newspaper
within the meaning of an Act to regulate printing of legal
notices and advert ements, approved May 18, 1931, and all
prior acts so far force.
/3 1-h
J. BORMANN, PUBLISHER
Subscribed and sworn to before me this
of IVOUE/r b
&uka- C Oa
day
,19 95
NOTARY PUBLIC
' i My commission expires DCtrh&c 2 /) 1992
ORDINANCE NO. 118-M
IN THE MATTER OF AMENDING ORDINANCE
NUMBERS 118J, 118-K, AND 118-L, THE WELD
COUNTY PERSONNEL POLICY HANDBOOK
BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF WELD,
STATE OF COLORADO:
WHEREAS, the Board of County
Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld
County Home Rule Charter, is vested with the authority
of administering the affairs of Weld County, Colorado,
and
WHEREAS, the Board of County
Commissioners has the power and authority, under the
Weld County Home Rule Charter and the Colorado
County Home Rule Powers Act, Article 35 of Title 30,
Colorado Revised Statutes, and, in specific, under
Section 30-36-201(7), C.R.S. to adopt by ordinance
personnel policy files and regulations for the County of
Weld, State of Colorado, and
WHEREAS, effective January 22, 1991, the
Board of County Commsbners repealed and reenacted
Weld County Ordinance Numbers 118, 116-A, 118.8,
118-C, 118-E, 118-F, 118.O,118 -H,
and two versions of 118-i, by adopting Weld County
Ordnance Number 118-J, and
WHEREAS, effective October 27, 1952, the
Board of County Commissioned amended Weld County
Ordinance Number 118-J by adopting Weld County
Ordinance Number 118-K, and
WHEREAS, effective September 28, 1993,
the Board of County Commissioners amended Weld
County Ordinance Number 118J by adopting Weld
County Ordinance Number 118-L, and
WHEREAS, the Board of County
Commissioners of the County of Weld, State of
Colorado, hereby finds and determines that there Is a
need to amend portions of Weld County Ordinance
Numbers 116J, 118-K, and 118-L, the Wild County
Pencntel Policy Handbook, and this Ordnance Is for
the benefit df the health, safety, and Welfare of the
people of the County of Weld.
NOW, THEREFORE, BE IT ORDAINED, by
the Board of County Commissioned of the County of
Weld, State of Colorado, that Weld County Ordinance
Numbers 118-J, 118-K, and 118-L be, and hereby are,
amended as follows:
SECTION I, SUBSECTION EXEMPT
POSITIONS: Delete line E and renumber
remaining lines F through I as lines E through
H.
SECTION II, SUBSECTION PROMO-
TIONS/TRANSFERS: Delete words "for
approval' hi line eight, paragraph two.
SECTION II, SUBSECTION RE-EMPLOY-
MENT: Delete 'and shall start at the entry
level It date of termination is thirty-one (31)
days or more prior to re-employment' from
line ire.
SECTION III, SUBSECTION PART-TIME
EMPLOYEE: Delete entire paragraph and
Insert the following:
pART-TIME FMPLOYFF
Part -lime employees are regularly
scheduled to work Mss than 32 hours per
week. They may participate in the health
Insurance program. Parlldpation in the
Insurance program is dependent upon
whether Insurance costs are In the
departmental budget for the position.
They have none of the grievance rights
as described in this Handbook and
cannot participate in the Weld County
Retirement Plan.
SECTION III, SUBSECTION JOB SHARE
EMPLOYEE: Delete entire section and
insert the following:
JOB SHARF FMPI OYFF (positions are
categorized based on the budgeting for
the department)
Job Share hourly- Is a part-time
employee who participates in health
Insurance, side leave and vacation leave.
The paid leaves are prorated based on
the number of hours worked. The only
salary adjustments that job share hourly
are eligible for are annual cost -of -living
adjustments. Hours are submitted
wreby for number of hours worked.
Job Share regular is a pan -time
employee who participates in health
insurance, sick leave, vacation leave,
holiday pay, and salary level increases.
Salary remainsthe same based on
normal working hours submitted by the
department.
Job share sick and vacation prorated
accrual rates are based on the table
below:
Normal Hours Accrual Rate
WorkerLMonih /Month
137. 173.33 8
130-137 6
87.129 4
Below 87 No accrual
Job share employees have none of the
grievance rights as described.in this
Personnel Policy Handbook.
SECTION IV, SUBSECTION SUSPENSION
AND TERMINATION FOR CHARGE WITH
CRIME:
On line slit, insert '(post conviction
and sentencing hearings)' alter the
word 'final.'
Amend the second paragraph to read
as follows:
For purposes or this section, the
term "crime' shall be defined as a
felony or class 1 or 2
misdemeanor as defined by State
law, or a comparable federal or
municipal crime or crime in some
other state. The term "crime"
does not include petty offenses.
SECTION IV, SUBSECTION LICENSES:
Insed the lollowing after paragraph one:
AN Weld County Sheriff's deputies who
are assigned to field operation duties
must first be commissioned by the Weld
County Storm, pursuant to the moistens
of Section 30-10.610, C.RS. Any deputy
assigned to held operation duties and
who is decommissioned for such work by
the Weld County Sheriff has no rlgtd to
continued employment as a Weld County
Sheriff's Deputy.
SECTION IV, SUBSECTION DISCIPLINARY
ACTIONS: insert `or other discipline' alter
the word 'dismissal` In paragraph two, line
three.
SECTION IV, SUBSECTION DISMISSAL
PROCEDURES: Insert 'Row procedures
apply to regular employees only' at the end
of paragraph one. Delete the last sentence
in paragraph Iwo which reads, 'This
procedure applies to regular employees
only.`
SECTION IV, SUBSECTION GRIEVANCE
PROCEDURES: Insert the following alter
sentence in Step 6:
If the Personnel Director is administering
the discipline, the Director of Finance and
Administration will attempt recondNdbn.
SECTION V, SUBSECTION RESIGNATION:
Delete paragraph three and insert the
following:
All regular County employees who
terminate their employment for any
reason must return their ID card, keys,
and employee handbooks.
SECTION VI, SUBSECTION SICK LEAVE:
Alter the last paragraph, insert the following:
Under no circumstances may sick leave
be used for more than 6 months
consecutively. This is so coordination
may happen with Weld County's long-
term disability program.
SECTION VI, SUBSECTION SICK LEAVE
BANK: Delete paragraph two, subsection A,
CO, and C10. Inert the following:
The Sick Leave Bank is based on a
donation of tour (4) hours of the
Inch/Where sick leave, per member, per
year Employees who do not contribute
to the Sank cannot use sick leave bank
hours. Admission to bank participation
for nevi' members shah be allowed after
the employee's one year anniversary.
Only dgular, lull time employees are
eligible for the Sick Leave Bank.
"Approv$ of a Sick Leave Bank Request
Is not uarantee0 by the Department
Head, looted Official, or Sick Leave
Bank erning Board.
A. Each year tour (4) hours of the
''mployee's Individual sick leave
Well be deducted and credited to
the. Bank.
(C) 9. Not more than five (5) months
shall be granted to one member
In a twelve-month period. An
employee may not have more
than six months of combined,
consecutive paid and/or unpaid
leave.
(C)10. Upon approve the Sick
y the Sick Leave
Bank Bank
member will receive 66% of
current hourly compensation
based on number of hours of sick
bank time during the pay period.
SECTION VI, SUBSECTION SICK LEAVE
BANK: insert paragraph Ito mad as follows:
I. There shall berg sick or vacation
alaual by an employee while on
Sick Leave Bank time.
SECTION VI, SUBSECTION UNPAID
FAMILY AND MEDICAL LEAVE POLICY:
In subsection F, Insert the following at the
end of the last paragraph: `Entitlement for
(�) adoption,
from foster moires the date ofthe birth or
placement.`
SECTION VI, SUBSECTION PERSONAL
LEAVE DAYS: Delete entire paragraph and
Inert the following:
f B QNAI I FAVF TIMF
Personal leave Is a privilege granted to
regular e*t rioyees. Employees in their
initial review period are not stgbie. Each
year, with supervisory approval, a regular
employee may convert sbdeen (16) hours
of sick leave intosbdeenpersonal leave
hours. Personal leave time may not be
carried ever from year to year. The
method of scheduling and the timing of
personal leave time is at the discretion of
the Elected OMdal or Department Head.
Because el the payroll system, personal
leave days must be used by December
15 et the sans year during which they
we granted.
SECTION VI, SUBSECTION HOLIDAYS:
insert the following at the end of paragraph
one:
A holiday is considered eight .(8).hours
and may or may not correspond with the
assigned work shah.
SECTION VI, SUBSECTION MILITARY
LEAVE: On line two of paragraph one alter
the word "leave', Insert 'days, with a
maximum of 120 hours per year.'
SECOND SECTION VI, SUBSECTION TIME
WORKED: On line one of paragraph two
after word 'courted', Insert 'as lime worked.'
SECOND SECTION VI, SUBSECTION
BREAKS: After paragraph entitled Breaks',
Insert the following:
COMPENSATION TIMEOFF
Comp time off in lieu of overtime may be
given only if there is an Individual
agreement signed by the employee to do
so.
SECTION IX, SUBSECTION TUtTION
ASSISTANCE: At the end of the first
sentence in paragraph one, insert the
blowing:
This does not include lees, books, or
charges for *testing out' of a doss.
SECTION X, SUBSECTION CONFIDEN-
TIAL INFORMATION: After paragraph
entitled 'Confidential Information', Innen the
folowlrg:
PRIVATE USE OF PFRSONAI
PROPERTY OR COMPUTER SOFT-
WARE OVkINFO OR I FASFn RV WFI D
Caws
All personal properly and computer
software owned or leased by Weld
County is 10 be used for Job -related
purposes only. 'Personal property"
Includes, but is not limited to, motor
vehicles, computers, telephones, copiers,
and facsimile machines. Employees who
privately use personal property or
computer software owned or leased by
Weld Coully am subject to dedpinary
action, up to and kldudlhg dediarge. To
ensure deft t the use of personal properly
owned or leased by Weld County Is
consistentwith this policy, authorized
representatives of Weld County may
modloriha bee from time to time.
All communications and IMormation
transmitted by, received by, or sorted in
electronic and/or telephonic
communications systems owned or
leased by Weld County are the property
of Weld County. Employees do not have
a rlgI to privacy in such commuscamne
and Intormetlon.
RENUMBER SECTIONS: Renumber the
aosa Section VI Ion page 29), to Section
VII and then renumber the blotting Gallons '''
sequentially from Section VIII through
Section XIV.
BE IT FURTHER ORDAINED by the Board
that this Ordinance shall become effective five days after
its final public notice, as provided by Section 3-14(2) of
the Weld County Home Rule Charter.
BE IT FURTHER ORDAINED by the Board,
It any section, subsection, paragraph, sentence, CUOMO.
or phrase of this Ordinance is for any reason held or
decided to be unconstitutional, such decision shall not
Wed the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that a
would have enacted this Ordinance in each and every
sedbn, subsection, paragraph, sentence, clause, and
pine thereof irrespective of the fad that any one or
mere sections, subsections, paragraphs, sentences,
clauses, or phrases might be declared to be
unconalballonal or invalid.
118•M waaTher�q�tloreforegoing
a runed seconded,
adopted by the following vote on the • day of •, A.D.,
1995.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Dale K. Hall, Chairman
Barbara J. Kirkmeyer, Pro-Tem
George E. Baxter
Constance L. Harbert
W. H. Webster
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APPROVED AS TO FORM:
County Attorney
First Reading November 6, 1995
Publication: November 9, 1995,
In the North Weld Herald
Second Reading: November 20, 1995
Publication: November 22, 1995,
In the North Weld Herald
Final Reading: December4, 1995
Publication: Decanter 7, 1995,
In the North Weld Herald
Effective: December 12, 1995
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