HomeMy WebLinkAbout952402.tiffRESOLUTION
RE: APPROVE CONTRACT FOR MINIMUM HEALTH DATA SET FOR COLORADO
COUNTIES BETWEEN HEALTH DEPARTMENT AND COLORADO DEPARTMENT OF
PUBLIC HEALTH AND ENVIRONMENT AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for use of Preventive Health and
Health Services Block Grant funds for Minimum Health Data set for Colorado Counties between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Health Department, and the Colorado Department of
Public Health and Environment, commencing October 1, 1995, and ending September 30, 1996,
with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for use of Preventive Health and Health Services Block Grant
funds for Minimum Health Data set for Colorado Counties between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Health Department, and the Colorado Department of Public Health and Environment
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 6th day of December, A.D., 1995, nunc pro tunc October 1, 1995.
ATTE5,
Weld�oivak�C Clerk to the Board
Deputy Clerl( jo the Board
APP: t' rD AS TO FOR
o my Attorne
BOARD OF COUNTY COMMISSIONERS
W€1Q COUNTY, COI.,ORADO
c j
Dale K. Hall, Chairman
_e: 4,
Barbara J Kirkmeyer, Pro f
le /
'George E. BaxterSAI f //
!/L ��'2� �t4
Constance L. Harbert
W. H. e.ste
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952402
HL0021
Form 6 -AC -02A (R 5/85)
DEPARTMENT OR AGENCY NAME
Public Health and Environment
DEPARTMENT OR AGENCY NUMBER
FM
ROUTING NUMBER 9n05l6
CONTRACT
THIS CONTRACT, Made this 1st day of October 1995 by and between the State of Colorado for the use and
benefit of the Department of Public Health and Environment, 4300 Cherry Creek Drive South, Denver, CO
80222-1530 hereinafter referred to as the State, and Weld County Health Department hereinafter referred to
as the contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and sufficient uncommitted balance thereof remains available for encumbering and subsequent
payment of this contract under Encumbrance Number ADM 960536 FAA in Fund Number 100, Appropriation
Account Number F86 Organization Number 0020.
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate
agencies; and
WHEREAS, the Contractor is considered by the State to be an appropriate agency to provide the services as
set forth in the attached scope of work for use of Preventive Health and Health Services Block Grant funds for
federal fiscal year 1995-96.
NOW THEREFORE, it is hereby agreed that for and in consideration of their mutual promises to each other,
hereinafter stated, the parties hereto agree as follows:
1. The contractor will provide the services outlined in the Scope of Work (Attachment A) which is by
reference made part hereof.
2. The Contractor will submit to the State, a six-month summary report detailing the achievements of the
program by April 15, 1996, and a twelve-month report by October 15, 1996.
3. The Contractor will submit to the State as a part of the report in item 2 above, data measuring
movement toward the goals listed.
4. The Contractor agrees that the State will, at the State's option, perform a comprehensive evaluation
of these projects including an on -site review.
5. The State will, in consideration of said services by the Contractor, cause to be paid to the Contractor
a sum not to exceed $55,000.00 as follows:
a, Reimbursement will be made upon receipt of signed statements, submitted quarterly, stating
dates of services, brief description of services, amounts and total requested. Statements shall
also include the name of the program, the contract number and the time period being billed.
Quarters shall be based on the federal fiscal year beginning 1/1, 4/1, 7/1 and 10/1.
Reimbursement shall be conditioned upon affirmation by the State of full and satisfactory
compliance with the terms of this contract.
b. Expenditures shall be in accordance with the items reflected in Attachment A.
c. Said contract reimbursement invoices shall be sent to , Roger Donahue.
6. The term of this contract is beginning October 1, 1995 and continuing through September 30, 1996.
Page 2
COLORADO DEPARTMENT OF HEALTH - hereinafter, under the General Provisions referred to as
"Health".
GENERAL PROVISIONS -- page 1 of 2 pages
1. The contractor shall perform its duties hereunder as an independent contractor and
not as an employee. Neither the contractor nor any agent or employee of the contractor
shall be or shall be deemed to be an agent or employee of the state. Contractor shall
pay when due all required employment taxes and income tax withholding. shall provide and
Jceen in force workers! compensation (and show proof of such insurance) and unemployment
compensation insurance in the amounts required by law. Contractor will be solely
responsible for its acts and the acts of its agents, employees, servants and
subcontractors during the performance of this contract.
2. Contractor authorizes Health, or its agents, to perform audits and to make
inspections for the purpose of evaluating performance under this contract.
3. Either party shall have the right to terminate this agreement by giving the other
party thirty days notice by registered mail, return receipt requested. If notice is so
given, this agreement shall terminate on the expiration of the thirty days, and the
liability of the parties hereunder for the further performance of the terms of this
agreement shall thereupon cease, but the parties shall not be relieved of the duty to
perform their obligations up to the date of termination.
4. This agreement is intended as the complete integration of all understandings
between the parties. No prior or contemporaneous addition, deletion, or other amendment
hereto shall have any force or effect whatsoever, unless embodied herein in writing. No
subsequent novation, renewal, addition, deletion, or other amendment hereto shall have
any force or effect unless embodied in a written contract executed and approved pursuant
to the State Fiscal Rules.
5. If this contract involves the expenditure of federal funds, this contract is
contingent upon continued availability of federal funds for payment pursuant to the
terms of this agreement. Contractor also agrees to fulfill the requirements of:
a) Office of Management and Budget Circulars A-87, A-21 or A-122, and A-102 or
A-110, whichever is applicable;
b) the Hatch Act (5 USC 1501-1508) and Public Law 95-454 Section 4728. These
statutes state that federal funds cannot be used for partisan political purposes of any
kind by any person or organization involved in the administration of federally -assisted
programs;
c) the Davis -Bacon Act (40 Stat. 1494, Mar. 3, 1921, Chap. 411, 40 USC
276A -276A-5). This act requires that all laborers and and mechanics employed by
contractors or sub -contractors to work on construction projects financed by federal
assistance must be paid wages not less than those established for the locality of the
project by the Secretary of Labor;
d) 42 USC 6101 et seq, 42 USC 2000d, 29 USC .794- These acts require that
person shall, on the grounds of race, color, national origin, age, or handicap,
excluded from participation in or be subjected to discrimination in any program
activity funded, in whole or in part, by federal funds; and
Page 37— of Pages
Rev. 06/01/92
no
be
Or
GENERAL PROVISIONS--Page2 of 2 pages
e) the Americans with Disabilities Act (Public Law 101-336; 42 USC 12101, 12102,
12111 - 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189,'12201 - 12213
and 47 USC 225 and 47 USC 611.
f) if the contractor is acquiring real property and displacing households or
businesses in the performance of this contract, the contractor is in compliance with the
Uniform Relocation Assistance and Real Property Acquisition Policies Act, as amended
(Public Law 91-646, as amended and Public Law 100-17, 101 Stat. 246 - 256);
g) when applicable, the contractor is in compliance with the provisions of the
"Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments (Common Rule).
6. By signing and submitting this contract the contractor states that:
a) the contractor is in compliance with the requirements of the Drug -Free
Workplace Act (Public Law 100-690 Title V, Subtitle D, 41 USC 701 et seq.);
b) the contractor is not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any federal
department or agency.
7. To be considered for payment, billings for payment pursuant to this contract must
be received within 60 days after the period for which payment is being requested and
final billings on the contract must be received by Health within 60 days after the end
of the contract term.
8. If applicable, Local Match is to be submitted on the monthly payment statements, in
the column provided, as required by the funding source.
9. If Contractor receives $25,000.00 or more per year in federal funds in the
aggregate from Health, Contractor agrees to have an annual audit, by an independent
certified public accountant, which meets the requirements of Office of Management and
Budget Circular A-128 or A-133, whichever applies. If Contractor is required to submit
an annual indirect cost proposal to Health for review and approval, Contractor's auditor
will audit the proposal in accordance with the requirements of OMB Circular A-87, A-21
or A-122. Contractor agrees to furnish one copy of the audit reports to the Health
Department Accounting Office within 30 days of their issuance, but not later than nine
months after the end of Contractor's fiscal year. Contractor agrees to take appropriate
corrective action within six months of the report's issuance in instances of
noncompliance with federal laws and regulations. Contractor agrees to permit Health or
its agents to have access to its records and financial statements as necessary, and
further agrees to retain such records and financial statements for a period of three
years after the date of issuance of the audit report. This contract Il of s
contain federal funds as of the date it is signed. This requirement is in addition to
any other audit requirements contained in other paragraphs within this contract.
10. Contractor agrees to not use federal funds to satisfy federal cost sharing and
matching requirements unless approved in writing by the appropriate federal agency.
4
Page of 6 Pages
Rev. 06/01/92
(g) in the evemof the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules. regulations. or orders,
this contract may be canceled. terminated or suspended in whole or S pan and the contractor may be declared ineligible for further State contracts in
accordance with procedures. authorized in Executive Order. Equal Opporamity.and Affirmative Action of April 16. 1975 and the rules. regulations. or
orders promulgated in accordance therewith. and such other sanctions as may be imposed and remedies as may be invoiced as provided in Executive Order,
Equal Opportunity and Affrnaative Action of April 16. 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise
provided by law.
(h) The contractor will include the provisions of paragraphs (a) through (h) in every subcontract and subcontractor purchase order unless exempted by
rules. regulations, or orders issued pursuant to Executive Order. Equal Opportunity and Affamarive Action of April 16. 1975. so that such provisions will
be binding upon each subeontracrosor vsmdor. The contractor will take Web action with tespets to any sub -contracting or purchase order as the contracting
agency may direct. as a means of enforcing such provisions. including sanctum for non-compliance: provided. however. that in the event the contractor
becomes involved in. or is threatened with. litigation. with the subcontractor orvendor as a result of such direction by the contracting agency. the contractor
may request the State Of Colorado so enter into such litigation to protect the interest of the Stns of Colorado.
COLORADO LABOR !REFERENCE
6s. Provision of CRS L17-101 it 102 for preference of Colorado labor me applicable to this contact if public works within the Stye are undertaken hereunder and
are find in whole or in put by State foods.
b. When a construction contract fora public project is to be awarded to a bidder, a resident bidder shall be allowed a preference against a non-resident bidder front
a state or foreign country equal to the prefers** gives or required by the sate or foreign country in which the non-resident bidder is a reside= If it is determined by
the officer responsible for awarding the bid that compliance with this subsection .06 may ease desist of federal fonds which would otherwise be available or would
otherwise be inconsistent with requirements d Federal law, this ashaect)ua shall be suspended, but only to the extent necessary to prevent denial of the moneys or so
cinnamic the inconsistency with Federal requirements (CRS 0.19.101 mid 102)
GENERAL
7. The laws d the State of Colorado end rules and regulations issued punnet thereto shall be applied in the interpretation. execution. sad enforcement of this
contract. Any provision of this contract whether or not incorporated basin by reference which provides for arbitration by any extra -judicial body or person or which
is otherwise in conflict with said laws, tides. and regulations shall be considered non and void. Nothing contained in any provision ieoocpocated herein by reference
which purports to negate this or any other special provision in whole orin put shall be valid or enforceable or available in any action at law whether by way of complaint.
defence, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the
cowmen is capable of execution.
S. At alrtimes during the performance of this contract. the Contractor shall strictly adhere to all applicable federal and state laws, toles. and regulations that have
been or may hereafter be established.
9. The signatories aver that they are familiar with CRS 114.301. at. seq.. (Bribery and Corrupt Influences) and CRS 114-401. et. seq.. (Abuse of Public Offst
and that no violation of such provisions is present.
10. The signatories aver that to their knowledge. no state employee has any personal or beneficial interest whatsoever in the service or property described Mein:
IN WITNESS WHEREOF. the patties hereto have executed this Contract on the day lint above atriten.
Contractor:
(Full Legal Name) Weld County Health Department •
ldtowtt c Board of Coytmissioners
«itioo (Titki' tti3J.
' . If Cotppratiod)
Attest ( //�(7UFNVf{/7 \/y�V,��'V un/fir^'•�/ I
By �'(.Q,Qpf.� I( ' Y f 1.l flJj _ deyuty
ATTORNEY GE
By
Form 6 -AC -02C
Revised 1093
3f5-5}01.1030
u
era!
G.inienara 6Lsnningtor
Assistant Attorney Genera
State Services Section
STATE OF COLORADO
JOHN S. PICKLE, NIS.E.H.
frN AL c,
AtOVAIS. „...'r
par 6 which is the last of�P
•see iorcuctioes on reverse ode.
pages
PROGRAM APPROVAL:
for
*INSTRUCTIONS
( I) Insert official Department designations. e.g.. Administration. local Affiaa. etc. as appropriate.
12) Set forth company(ies) or individual(s) names) and addressees). ' ..
(3) Insert i brief statement indicating reasons for contract. e.g.. "The contractor having special knowledge, expertise and skill in diagnosing and testing diseases
affecting cattle: and." Use as many "Whereas s" as required. If additional space is required continue to above words "NOW, THEREFORE:. and state "con-
tinued on page 2". On page 2. state "Whereas continued from page I" if required
(4) Specify clearly the goods or services contracted for. the consideration moving from one party to the other, the time within the contract is to be executed.
limitations on assignments, if any, and special provisions desired, or required. Seek legal assistance when in doubt. Separate each principal item and number con-
secutively using as many pages as necessary.
(5) If a delegee signs for the Executive Director place the words "FOR THE" before the word "EXECUTIVE"
Autographic. as distinguished from stamped, signatures should, as a minimum, be affixed to the original, which will be filed by the Division of Accounts and
Control, and two counterparts, one of which shall betransmittedto the contractor. If there is more than one contractor a copy so signed will be sent to each, thus
requiring additional autographic signatures.
NOV 27 '95 @4:UOPM COLO DEPT OF HEHLTH P.2
ATTACHMENT A
Infrastructure Development:
A. Minimum Health Data set for ,Colorado Counties $55,000
1. Lead Agency: Weld County Health Dept.
Contact person: Ron Adams, (970) 353-0586
2. Target Population:
All 63 counties in the state including a population of 3,376,729.
3. Outcome Objective:
Develop and implement procedures for the collection,
analysis and dissemination of comparable data for each of the year 2000 national
objectives and incorporate these into state and local data collection systems.
4. Annual objectives:
a. Assemble state wide databases for inclusion in the Minimum Data set for Colorado
Counties.
b. Disseminate annually to all Colorado counties the Minimum Data set for Colorado
Counties.
c. Develop training materials and strategies to assist local health agencies to collect data
locally and to enable them to use available infrastructure, technology and resources
to their maximum benefit locally.
d. Develop systems for the transfer of data through electronic telecommunications
including file transfer and dial up methodologies utilizing CDC Wonder, the Internet
or bulletin boards.
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