HomeMy WebLinkAbout981272.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented revisions to the
Operations Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies
and Procedures, to the Board of County Commissioners of Weld County, for consideration and
approval, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the proposed revisions to the
Operations Manual, Section 6.000, Colorado Works in Weld County and Child Care Policies
and Procedures for the Department of Social Services be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of July, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: LI �, � . •►� EXCUSED
Constance L. Harbert, Chair
Weld County Clerk to BBY: •:
`:-.410a�. W. H. W ster, Pro-Tem
Deputy Clerk to th%'tF##i/# '
eorge Baxter
AP AS TO FO M:
Dale . .Hall
Co Atto -EXCUSED
Barbara J. Kirkmeyer
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DEPARTMENT OF SOCIAL SERVICES
C' P.O. BOX A
_ GREELEY, COLORADO 80632
Administration and Public Assistance (970) 352-1551
Child Support(970) 352-6933
"HOC Protective and Youth Services (970) 352-1923
Food Stamps (970) 356-3850
COLORADO MEMORANDUM Fax (970) 353-5215
TO: Constance L. Harbert, Chair Date: July 15, 1998
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services
RE: Revision to the Weld County Department Soci 1
Services Operations Manual - Section 6.000 - Colorado
Works in Weld County and Child Care Policies and
Procedures
Enclosed for Board approval are revisions to the Weld County Department of Social Services
Operations Manual, Colorado Works in Weld County and Child Care Policies and Procedures -
Sections 6.008.1, 6.008.3, 6.010.4, and 6.012.6.
The Regional Workforce Development Board has reviewed these revisions and is recommending
Board approval.
The purpose of the revisions are to:
1. Expand the eligibility of Colorado Works in Weld County recipients who terminated to
employment and allow them to receive job retention supportive services for up to 12
months.
2. Raise the supportive service limit to $1,000 for Colorado Works participants.
3. Establish the funding of Employment Services for the period of July 1, 1998 through June
30, 1999, to $238,593.
If you have any questions, please telephone me at extension 6510.
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Colorado Works in Weld County and Child Care Policies and Procedures
6.008 Job Retention and Skills Training Program (County Diversion Program)
Effective 9/10/97
The Department will conduct or implement a County Diversion Program through
the Job Retention and Skills Training Program.
6.008.1 Eligible Participants
Revised 7/1/98
Eligible participants of the Job Retention and Skills Training Program will be
those individuals who:
A. were hired by an employer in unsubsidized, continuous, and full-time
employment prior to final eligibility determination of the Colorado Works
in Weld County Program. Application for Colorado Works must have
been made within the past twelve months; or
B. were recipients who terminated their participation from the Colorado
Works in Weld County Program within the past twelve months; and
C. have a present income of below 185% of the poverty level for their
household size; and
D. request job retention supportive services within one year of termination of
financial assistance in the Colorado Works in Weld County Program and
whose termination from the Colorado Works in Weld County Program is a
result of employment.
6.008.2 General Requirements for Training
A. Under the Job Retention and Skills Development Agreement, the employer
may participate in the program as follows:
1. For an initial three month period, the employer may train his or her
employee in, but not limited to, mentoring services for purposes of
job retention,job specific training, basic skills development,
English as a Second Language, necessary for the participant to
retain or obtain employment.
2. An additional three month period may be authorized by the
Department, if the employee requires additional training in, but not
limited to, mentoring services for purposes of job retention,job
specific skills, basic skills development, English as Second
Language, necessary for the employee to retain or obtain
employment.
3. If at the end of the initial three month period or at the end of the
Colorado Works in Weld County and Child Care Policies and Procedures
additional three month period, the employer is eligible for an
additional six month training period for the employee who the
employer promotes and gives a salary increase.
B. The Department will authorize with the employer the training plan for the
participant including training criteria, methods by which the training
outcomes will be measured, and associated costs.
C. The employer may choose to provide this training directly or to provide
this training, through subcontracts, with training providers. Training
providers are defined, but not limited to, as public schools, private non
profits, private for profit, post secondary, community colleges, and
proprietary schools.
D. The Department will authorize training providers in the training areas
identified by the employer.
E. To ensure that the job specific and mentoring training meets the local
demand of employers, local private sector employers, through the Weld
County Private Industry Council, will recommend to the Department the
authorization of training plans and training providers.
C. The Department may authorize the job specific training plan and
associated costs not to exceed $1,800 as follows:
1. A training allowance bonus of$300 to be reimbursed at the end of
the initial three month period.
2. A training allowance bonus of$300 to be reimbursed at the end of
the additional three month period.
3. A training allowance bonus of$500 for the employee whom the
employer promoted and successfully completed the initial three
month period and, if applicable, an additional three month period
of training. This training allowance bonus will be reimbursed at
the end of a three month period.
4. An additional training allowance bonus of$500 for the employee
whom the employer promoted and continues his or her training.
This training allowance bonus will be reimbursed at the end of a
three month period.
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Colorado Works in Weld County and Child Care Policies and Procedures
6.008.3 General Requirements for Supportive Services Needed for Job Retention
Added 7/1/98
The Department will assess a client who requests Job Retention Support Services
as follows:
A. Determine the client's financial eligibility for Job Retention Supportive
Services.
B. Identify the level of benefit the individual is in need of and eligible for.
The benefit level cannot exceed $1,650.00 in any twelve month period per
family assistance unit.
C. Clients receiving Job Retention Supportive Services shall agree to waive
eligibility for Colorado Works in Weld County assistance payments for a
period specified in the Individual Responsibility Contract. The duration of
the waiver is nogitiable between the client's assigned Department staff
member, the authorizing superivsor, and the client. The duration of the
waiver should generally be calculated by dividing the grant diversion
payment by the client's monthly grant assistance amount.
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Colorado Works in Weld County and Child Care Policies and Procedures
6.010 Supportive Services (non-Child Care)
Effective 9/10/97
The Department's case managers will arrange supportive services for the participant, as
appropriate. Participation related expenses and supportive services are those expenses and
services determined necessary by the case manager for an individual to participate in any
Colorado Works in Weld County work component and/or activity. Supportive services
will be provided for the participant engaged in an activity that is part of his or her
Individual Responsibility Contract.
6.010.1 Transportation
Those transportation costs necessary and directly related to Colorado Works in Weld
County work and/or training component participation shall be made according to the
individual's situations:
A. Calculated at .20 cents per mile; or
B. A flat daily rate of$2.00 may be provided.
6.010.2 Participation Related Services
Other participation related expenses and supportive services may include but are not
limited to, clothing, uniforms, eyeglasses, dental work, tools, auto repairs, dues and fees,
and also licensing exams, such as RN, LPN, electrician, and self improvement classes.
6.010.3 Start to Work Support Services
Start to work support is specific expenses determined necessary by the case manager for a
Colorado Works in Weld County participant to accept or maintain employment. Start to
work support may include but not be limited to clothing, uniforms, eyeglasses, medical
and dental needs, tools, auto repairs, relocation costs,dues and fees. The total
expenditure for start to work expenses may not exceed $300.00 per work activity or
employment. Each individual may access start to work support services once each twelve
month period, unless authorizied in writing by the Director.
6.010.4 Supportive Services Expenditure Limit
Added 7/I/98
The total expenditures for participation related expenses and supportive services
may not exceed $1,000.00 per participant in a 12-month period. The 12-month
period begins with the month in which the first payment is made for the Colorado
Works in Weld County participant. Transportation allowances paid to individuals
in Public or Private Work Experience assignments do not count against this
$1,000.00.
6.010.5 Participant Criteria to Receive Supportive Services
A Colorado Works in Weld County recipient or applicant must be maintaining an
acceptable level of performance as outlined in the IRC. Acceptable level of
performance is demonstrated progress with the employment or educational facility
requirements.
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Colorado Works in Weld County and Child Care Policies and Procedures
6.012 Organization,Flow Chart,and Budget
Effective 9110/97
6.012.1 General Organization
The organization of Colorado Works in Weld County involves two major county
departments and an advisory committee as follows:
A. The Weld County Department of Social Services (Department)
B. The Weld County Division of Human Services(Human Services)on behalf of
Employment Services of Weld County(Employment Services)
C. The Weld County Private Industry Council, an advisory committee to the Board
of Weld County Commissioners, as the Board of Social Services, and Human
Services.
6.012.2 Joint Functions of the Department and the Employment Services
A. Develop, plan, and amend the Department's Operations Manual as it relates to the
Colorado Works in Weld County Program.
B. Develop, plan, and amend procedures, guidelines, principles, and policies for
program operations to be approved by the Board of Social Services.
C. Provide case management services for Colorado Works in Weld County
participants as described in the Department's Operations Manual procedures, as
amended.
D. Prepare and provide client tracking and the monitoring of participant, program,
goals, and program outcomes to assure that the Department meets the intent of the
law and the Department is using resources for the maximum benefit of the client.
E. Participate in the dispute resolution conferences with participants.
F. Meet the monthly average participation rates as described in the Department's
Operations Manual, as amended.
G. Provide a public record of the resources devoted, activities undertaken, and
performance achieved for the benefit of the Board of Weld County
Commissioners, funding sources,the Weld County Private Industry Council, local
citizenry, and taxpayers.
6.012.3 Functions of the Department
A. Provide overall program administration of the Colorado Works in Weld County
Program, as outlined in Public Law 100-485 and 9CCR 2503-1, Section 3.630.
B. Implement actions involving Colorado Works in Weld County recipients,
including:
1. Determination of Colorado Works in Weld County eligibility
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• Colorado Works in Weld County and Child Care Policies and Procedures
2. Determination of exemption status
3. Determination and application of sanctions
4. Providing notices of action affecting eligibility and payment
5. Providing dispute resolution conferences and final agency action
C. Initially assess through Social Services case managers, supportive service needs
and provide child care for those Colorado Works in Weld County participants
who need such services to participate in the Colorado Works in Weld County
Program. Coordinate with Employment Services to provide supportive services as
needed in order to remain in Colorado Works in Weld County Program and
remain in compliance with State regulations.
D. Refer Colorado Works in Weld County applicants and recipients to Employment
Services for employability assessment; assignments of works activity
participation; and ongoing Colorado Works in Weld County component
participation.
E. Participate in joint planning, program development, monitoring and
implementation of Colorado Works in Weld County, Employment First, and other
related employment and training programs for Colorado Works in Weld County
applicants and recipients with Employment Services.
F. Provide training to Employment Services in the operation of Colorado Works in
Weld County and related activities through the Colorado Department of Human
Services and other appropriate training sources, as applicable.
G. The Department shall establish billing procedures and reimburse Employment
Services for actual, reasonable, and necessary expenses incurred in providing
services pursuant to Section 6.012.6.
H. Provide the initial information and orientation materials for Colorado Works in
Weld County participants as prescribed through 9CCR 2503-1, Section 3.634.13.
6.012.4 Functions of Employment Services
A. Prepare employability assessment of Colorado Works in Weld County applicants
and recipients including participation barriers for purposes of the individual
responsibility contract and assignment to Colorado Works in Weld County work
activities.
B. Develop, monitor, and direct mandatory and optional work activities as described
in 9CCR 2503-1, Sections 3.600, and the Weld County Department of Social
Services Operations Manual.
C. Complete all necessary client, employer, or work site agreements and related
paperwork for Colorado Works in Weld County work activities.
D. Determine the time and dates for scheduling employability assessment so the
Department may refer Colorado Works in Weld County applicants and recipients
to Employment Services.
E. Assess and recommend additional supportive services for Colorado Works in
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Colorado Works in Weld County and Child Care Policies and Procedures
Weld County participants to continue in Colorado Works in Weld County
activities or employment. Notify Department case managers of supportive service
referrals.
F. Approve work activities based on the aptitude, skills, and background of the
client, and labor market demand. Amend the Individual Responsibility Contract
with the client.
G. Determine if the Colorado Works in Weld County participant is satisfactorily
progressing in work activities through progress described in the Basic Work Skills
Development Report, adherence to time and attendance policies, and other
policies and procedures of the Colorado Works in Weld County Program.
H. Provide an itemized statement of expenditure and request for payment of any
services provided to a Colorado Works in Weld County participant. This itemized
statement would include,but not limited to, any expense incurred for the
Employment Services learning laboratory, Mini-Bus transportation, and testing.
This itemized statement must be submitted by the 15th of the following month
that the service was provided to the Department. The client information on the
itemized statement must include cost, COIN State ID, and COIN household
number.
I. Provide proper invoices and verification of services performed by Employment
Services for costs incurred in the performance of Employment Services as
described in Section 6.012.6.
6.012.5 Participant Flow Chart
The participant flow chart is described in Exhibit F.
6.012.6 Budget Transfer from the Department to Employment Services
Revised 7/1/98
The Department will remit to Employment Services an amount not to exceed $238,593 for
services provided from July 1, 1998 through June 30, 1999. Employment Services will
bill the Department for services provided as described in Section 6.012.4 of the
Department's Operations Manual and will not seek additional reimbursement for these
same services directly from the Colorado Department of Human Services. The $238,593
is calculated as follows:
Budget Item Budget Amount
A. Staff:
1. .2 FTE Director of Employment Services $ 10,923.00
2. .2 FTE Program Coordinator 8,043.00
3. 1 FTE Registration 28,229.00
4. 4.5 FTE Case Managers 127,031.00
5. .5 FTE IRC Skill Development 14,115.00
6. Sub Total $188,341.00
B. Overhead: (includes operating, overhead
All costs associated with staff administration) $ 50,252.00
C. Total: $238,593.00
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