HomeMy WebLinkAbout971878.tiffRESOLUTION
RE: APPROVE TWO POLLUTION PREVENTION GRANT PROPOSALS TO THE
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Pollution Prevention Grant Proposals
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Weld County Health Department, to the Colorado Department of
Public Health and Environment, with terms and conditions being as stated in said proposals, and
WHEREAS, after review, the Board deems it advisable to approve said proposals, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that two Pollution Prevention Grant Proposals from the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Weld County Health Department, to the Colorado Department of Public Health and
Environment be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said proposals.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of August, A.D., 1997.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTES
Weld
BY
APP
de: NL
EXCUSED
u Ge geE. Baxter, Chair
Constance L. Harbert,'Pro-Tern
EXCUSED
Dale K. Hall
971878
HL0023
1997 POLLUTION PREVENTION GRANTS PROGRAM
Request for Proposal
RFP980'001
Cover Sheet
Name of project WF 1 11 ( IIIIN I Y HHW U J L HNll Y� r xrun� r un
Program through which funding is being requested (check as appropriate):
Section 106 Section 107 Both X
Total amount of funding requested: $gnnn . nn
Total amount of funding expected from other sources: $10.880.00 (stated)
Total cost of project: $19.880
Name (responsible party): Robin Newbrey, Weld County Health Dept.
Title: Env. Health Ed. & Community Outreach Supervisor
Company name: WCHD (aboveT
Colorado Address: 1517 16th AVE CT
Greeley, CO- 606.51
Phone: - cx L p 22 7 fax 970 356-4966
Tax status: Exempt
State tax i.d number 14-02-101
Headquarters ddre 915 10th ST
�reesfey, CO 80631
Phq7 ).-356-4000 Fax: 970-353-1964
SIC Code of applicant N/A
Number of employees of applicant: 850
SIC code of company/population served by proposed project (if applicable):
Number of employees in company/population served by project (if applicable):
WilOg h[defSqOf flulting to update & modernize HHW oil collection
and increase P2 nutrearh Updating the nil system will increase
time for P2 P7 outreach will be imnlnmontod w thin Wolf{ county
Government and at least to dry rleanrr5.
Duration of project - starting date: January 1 1998 completion date: December 31 , 1998
Parts of the.project are ongoing.
RFP/BED NO. CDPHE-P,0-RFP980001
The state of Colorado is required to track the extent of participation with minority and women
owned business. The below information must be completed and submitted with your bid or
proposal prior to issuance of contract or purchase order
1. Is your firm minority owned? Yes No X (must be 51% minority owned and
controlled)
Government AGENCY
Minority_ African American; Native American; Asian American; Hispanic; Aleut
2. Is your firm woman owned? Yes No X (must be 51% woman owned and
controlled) Government AGENCY
3. If yours is neither a minority or woman owned business, please indicate, to the best of your
ability, the total dollar value of products and/or services that will be provided by:
Minority owned business subcontractors and/or suppliers $ Unknown
Woman owned business subcontractors and/or suppliers S Unknown
Small business participation: The State of Colorado is tracking the extent of participation by small
businesses.
This portion of the form is used for informational purposes only. It will not be used in the evaluation of
your bid or proposal.
XX
1. Is your firm a small business*? Yes No
2. If yours is not a small business, please indicate, to the best of your ability, the total dollar value
of products and/or services that will be provided by small business subcontractors:
$ $ 3,000
* 2 - for commodities and services defined as a business with a total of twenty-five or fewer full-time
equivalent employees and with its principal office located in the State of Colorado.
- for construction, defined as a general contractor with annual gross income under $16 million, a
subcontractor with annual gross income under $7 million and architectural/engineering firms with annual
gross income under $2.5 million.
FEIN/Social Security :=:R fi-finnn-R13 (Federal Employer's Identification Number)
Weld County
Signature
Constance L. Harbert
Printed 217.
Chair Pro-Tem
Title
(9701956-4000 x4700 08-20-97
Tele no/fa.x no. Date
Compa16th ny
amAVE CT
weld Lo. Health Dept.
1517
ad eeley, CO - 80631
City/State/Zip Code
Request for Pollution Prevention Grant Funds
I. Executive Summary
Weld County Health Department currently operates a multi -site household hazardous waste (HHW)
Collection Program. This program has been expanding since it's beginning in 1994, but has several service
areas that are understaffed and underutilized. This proposal requests S 9,000 in funding to help expand
collection and outreach in these underutilized areas. Basic project components that would be carried out if
this project is funded are:
a. streamline used motor oil recycling collection and storage process in an internal pollution
prevention (P2) measure. The internal measure will make available more staff time and collection
center space, as well as reducing handling, transportation, and spillage of used motor oil.
b. train HHW staff on general P2 concepts, and on conducting site assessments; then integrate P2
materials into existing HHW media (e.g. advertise hotline for P2 questions in Chamber and to
households, and make available through collection sites a whole packet on P2 instead of just
hazardous waste disposal list, for businesses who inquire about collection).
c. develop, and implement an internal pollution prevention campaign iii concert with a County
supported Conditionally Exempt Small Quantity Generator (CESQG) collection pilot open to
County divisions, by January 30, 1998.
d. HHW staff will perform at least four site assessments on county departments, and a minimum
of two assessments on private sector dry cleaning establishments by the end of 1998. HHW staff
will also include follow-up appointment at time of initial assessment and then perform repeat
assessment to get data on any improvements made.
The oil system upgrade has to happen sooner or later or problems in the HHW collection system will grow
as customers increase. If funded now, the system upgrade could free up time for some positive program
expansions. The other program components (general and specific training, an internal county wide P2
outreach effort, and a general and specific community P2 outreach effort) will be monitored and evaluated
based on process data such as number of packets distributed, and requests for information received.
Impact will be evaluated based on follow-up assessments and a county department survey to evaluate actual
P2 measures implemented.
The P2 outreach is intended to be adapted permanently into the HHW program. A six month commitment
is made on offering site assessments, however, and the continuation of this service will depend on
community reception, impact, funding, and staff ability to continue devoting time to the assessments after
the six month evaluation. Regardless of the continuation of site assessments, general pollution prevention
outreach will see an ongoing expansion, because materials will be made available through the existing
HHW channels
(collection centers, hotline, etc.).
The Weld County Health Department is a strong organization, with a growing household hazardous waste
program. This organization has a fledgling P2 program with an honest sincere start, and other waste
projects that are consistent with the P2 message. The proposed project will help align this P2 effort with
the HHW program in a mutually beneficial way.
2. Problem Statement
The problem statement presented here can be separated into two areas (and then four work projects). First,
expansion of the Weld County Household Hazardous Waste (WCHD, HHW) Program is desirable in such
areas as: increasing outreach to other county departments, including fleet and building maintenance related
departments. Crucial for any expansion in the Weld HI-IW program, is technical assistance with our poorly
insufficient household oil collection system. Currently there is no outreach to other county departments
and very limited outreach to businesses and the general community. We are starting to assemble
momentum and make materials available, but the first step for Weld is going to be freeing up technician
time to sustain promotion of pollution prevention (P2).
At our two HHW collection facilities, oil is collected from Weld residents in a multitude of containers (we
generally only accept 5 gallon containers or smaller). It is then stored in a small (but overflowing) area
where it is eventually poured into more manageable two gallon containers and then loaded back onto a
truck and driven the'''/ mile across a gravel parking lot and poured into an underground storage tank, prior
to being recycled. Conditions are usually high wind, when we are pouring, and spills are too common.
Spills mean we then have made and must collect the stained dirt and eventually send it with our hazardous
waste contractor to be properly disposed of — creating more waste product in the process than there was to
start with. The process is very laborious and storing the contaminated dirt and other containers takes a
huge amount of space as well. An estimated 150 square feet are presently used for oil and antifreeze,
whereas an on -site system, properly designed & built could reduce this down to 50 square feet.
Several systems are needed for oil and antifreeze at both sites, but the Greeley oil system is particularly
time intensive — receiving the most traffic (summer averages are over 13 people in a four hour collection
period). Program staff is very limited and the HHW technician has to handle the motor oil several times,
this takes hours from the technician's time. These processes take time beyond the mandatory "open" site
hours for processing waste. The technician and the community would both benefit more from an on -site
mechanized oil collection system. The technician would certainly prefer working on offering site
assessments and other P2 outreach, than pouring oil (handling each container) for the third time, in high
winds.
A related WCHD program, the Boulder, Larimer, Weld and Northeast County Health Department's
regional P2 partnership is in the process of assembling materials with Weld County contact information.
This partnership is in the process of getting materials for each partner to make available in his/her region.
The group will have fact sheets to help encourage businesses to implement P2 and save money while
reducing hazardous wastes now, free pens with P2 messages, and a web site giving P2 insight all by
September 1998 for P2 Week. What is lacking is a comprehensive support system to keep promoting these
things beyond P2 Week.
P2 is understaffed in Weld County, however some P2 outreach could be integrated into the HHW program
for maximum efficiency of the reduce, re -use, recycle message. Business referral sheets are already
available through the HHW Hotline and the Collection centers, they just aren't paired with P2 fact sheets
yet. With space and time the P2 program materials could be more easily adopted into the existing HHW
system. HHW staff aren't necessarily trained in P2 yet, either, so this is a current deficiency or problem as
well.
3. Solutions:
Goal One. Implement an internal P2 measure in the HHW program used oil collection system by January
15, 1998. In order to free up technician time for expanding outreach in CESQG and Exchange programs,
institute a new and streamlined oil collection system in the Weld County HEW Collection Center (at
Greeley) by January 15, 1998.
Activities:
1. Notify and work with Greeley Planning and Zoning (facility is within that municipality's border.
2. Acquire and place an appropriate storage tank with built in lines.
3. Build in shelving, and a draining "sink" area for draining containers and filters directly into the tank
from inside the collection building.
The new system will be more effective, with less related spilling, and also more efficient as far as
technician handling. We estimate eight hours a month would be saved at a minimum (not to. mention the
back strain relieffrom not handling the oil containers a minimum of three times). These technician hours
will be dedicated to pollution prevention (CESQG collection and P2 outreach) and waste exchange
programs (by February I 998).
Total 'funding requested goal one: $ 5,700
2
Goal Two.
Formalize and expand pilot CESQG collection and P2 to other county divisions by January 15, 1998.
Activities:
1. Work on formal proposal and materials to get the pilot collection and outreach program moving. Staff
time will no longer be a barrier after the oil program is improved, and the HHW program supervisor and
HHW educator positions will work on proposals in the meantime.
2. Institute site processes for collecting CESQG from County Divisions.
3. Design & distribute educational packet explaining the program, how to use it, and pollution prevention
concepts to every department in the Weld County Government.
4. Collect data and evaluate program. Report to grant funding bodies, and Weld Board of County
Commissioners.
5. Survey County departments to find out if and what P2 measures have been implemented.
Outreach will include an explanation of Federal, State, and local laws governing hazardous and solid
waste. Pollution prevention suggestions will also be included. A copy of the "Stay in the Black by Being
Green" guide will be given to each Department head and or appropriate safety representative ,with the
localized materials. The County will absorb the collection -and disposal costs within it's HHW budget.
WCHD estimates it can do this without undue hardship for at least the first year. The wastes expected
include miscellaneous small container flammables; ammonia wastes from blue printing machines,
florescent lamps, and as ofyet unspecified wastes. Grant funds are requested for educational, outreach
and promotional materials for this goal.
Total funding requested goal two: $ 500
Goal Three.
Train both education and collection center HHW staff on general Pollution Prevention concepts and market
P2 materials from regional program (fact sheets, web page, etc.) using HHW hotline as resource for more
information.
Activities:
1. Schedule and train HHW staff on general P2 concepts and our materials by April 1998.
2. Market HHW hotline and P2 concepts with Earth Day media in April 1998.
3. Evaluate use of hotline after six months, begin report October 31, 1998.
Training will be scheduled through several available channels including: Front Range Community College
(Hazardous Materials and Assessment type courses); neighboring community workshops on P2; and state
group meetings and workshops on P2).
Total funding requested goal three: $ 1,000
Goal 4
WCHD will train 1 HHW staff person on conducting site assessments for at least two business sectors, by
April 1998 and will then offer these assessments for free to businesses in the eight hours of technician time
saved from streamlining the oil collection system, on a first come first serve and as available basis for a
minimum of six months (at least April through October 1998).
Activities:
1. Get technician time free, by January 15, 1998.
2. Schedule and train technician to do pollution prevention site assessments for dry-cleaning and
automotive shops, by April 1998.
3. Obtain site assessment materials and protocol including getting follow-up appointment during initial site-
assesFment.
3. Offer free pollution prevention site assessments for at least six months from April 1998 to October 1998.
4. Measure use of above services, requests for information, and data from follow-up appointments.
Goal 4 is about specific training of HHW staff to do site assessments on other county divisions and for dry
cleaners (for at least 6 months up to 8 hours of time per month). The internal county government work has
multiple advantages. First the internal focus provides an important training ground for our staff and pilot
to test effectiveness of materials. Training also allows the county government to practice what we preach,
and will help reduce pollutants coming from this county employer of 500.
Total funding requested goal 4: $ 2,300
4. Evaluation
The oil system will be evaluated by the technician and supervisor upon implementation and after six
months, and one year. The goal for implementing the system is achieving eight hours of saved time a
month and 100 square feet of collection center space.
The CESQG goals are also measurable. We will track quantities of packets distributed, CESQG wastes
received, and requests for information received by the HHW staff. After six months of figures from the
pilot program are collected an evaluation and recommendation report will be prepared by the HHW
Supervisor with help from all HHW staff. The report will be given to the Weld County Commissioners
Board, as well as any grant finder. The program will continued to be monitored by HHW staff in team
meetings on a bi-annual basis, at a minimum. Follow-up surveys aimed at getting outcome data will be
given to all divisions prior to the year end, and reports will be given to the same two bodies mentioned
previously.
The lillW P2 partnership can be measured as well. The actual technician hours devoted to the project is
one indicator of project sustainability. This indicator is an important first step and meeting these time goals
will help institute permanent outreach efforts. Number of requests for information and number of site
assessments conducted, again are other measures that will be early indicators of success. The follow-up
surveys by county departments, wastes collected through the CESQG outreach, and data from the business
follow-up site assessments will all contribute to evaluation of P2 efforts.
5. Budget Narrative
1. Salaries:
$ 0 requested; $ 1,440 is stated in matching, this is a minimum of time that will be spent on P2 activities
described in this proposal,
2. Staff development and training:
$ 1,300 is requested to allow for training all three primary HHW staff on P2 in general and in two types of
site assessments.
3. Supplies:
$ 2,700 is requested. $ 700 of this is for a drip trough or drain pan inside the 1-1i-1 W building, pipe or
conduit to connect trough with tank, and support for the tank so spigot can be used to drain off antifreeze.
The other $ 2,000 is requested for materials for P2 and CESQG outreach. Some of it will likely be spent on
printing, other dollars will go towards incentives for getting site assessments.
4. Equipment:
$ 2,000 is requested for the oil tank to streamline the collection system.
5. Miscellaneous:
$ 3,000 is requested for containment and outside visual barrier for oil recycling collection tank.
(Matching is estimated for disposal of CESQG waste at $ 8,000).
4
Line Item Budget:
Category
Requested Funding
Matching .
1. Personnel/Salaries/Fringe
0
$ 1,440 (time (d. $ 15/hr)
2. Staff Development/Training
$ 1,300
n/a
3. Supplies: $ 700 for oil tank supplies; $ 2,000
for CESQG & community outreach materials.
$ 2,700
$ 1,440 (time @ 15/hr)
4. Equipment
$ 2,000
n/a
Other/Miscellaneous
5. Containment & barrier for oil tank
$ 3,000
n/a
6. Matching / disposal costs for internal
county CESQG waste collection program
n/a
$ 8,000
Total
$ 9,000
$ 10,880 (stated)
6. Project Future
The projects are designed to be taken in by existing positions and programs. The HHW program can
assume operating expenses for the oil collection system, and will hopefully be able to pay for County
CESQG wastes at a minimum in that expansion. Business CESQG may have to be collected on a fee -basis,
but other options will be energetically sought. Regardless of whether the collection of business waste may
be absorbed into the HHW program, the business educational materials can be marketed permanently
through both collection facilities and the hotline.
The Weld County P2 program has a bare minimum of staff time at this time (less than '/ time person),
while HHW has several ongoing permanent positions. These permanent HHW positions are extremely
busy handling wastes received but are already asked to field some hazardous waste business questions, so
the partnering of P2 with HHW is mutually beneficial and sustainable.
7. History of Organization
Weld County Health Department was formed in the late 1930's. The HHW program began, in some
respects with an education exhibit at an Earth Day fair in 1992. Shortly after interest was demonstrated at
the fair exhibit, a community group was pulled together by WCHD to identify and pursue solutions for
Weld County. The County Commissioners were more than receptive and helped by building in a funding
mechanism, a tipping fee ordinance (164-A) to provide for HHW management in Weld County.
Since this time the funding mechanism has provided for several hundreds of thousands of dollars to be
spent every year on collection, disposal, and community outreach. The Weld project was unique from
others in the state. because a full time community outreach position was funded. This position was
encouraged to network into more general waste and pollution prevention. The Environmental Division
Director, Jeff Stoll, also encouraged pollution prevention despite a lack of extra staff time.
Currently Weld County is involved in a regional pollution prevention project with Boulder, Latimer, and
Northeast County Health Departments. WCHD also organized and continues to facilitate a community
coalition. the North Front Solid Waste Action Group (NFRSWAG). This group has as it's mission
reducing solid waste and increasing pollution prevention. The group works primarily on recycling and
compost, but has a consistent message and can help facilitate the continuation outreach of P2 information in
Weld County.
Biographies and qualifications of key personnel:
Division Director
Jeff Stoll, MPH
Jeff is the Environmental Health Director for Weld County Health Department, and manages all
Environmental Health programs. Jeff has worked in environmental health for 14 years, and is currently the
Chairman of Colorado Directors of Environmental Health. Jeff has his Masters degree in Public Health.
Jeff has been interested in pollution prevention for a long time and in 1995 helped to organize the regional
pollution prevention (P2) program that includes, Weld, Boulder, Larimer, and Northeast County Health
Departments. Since that time Jeff has been supportive of spending (the very limited) flexible staff time in
programs such as pollution prevention.
HHW Staff/Pollution Prevention Staff
Robin Newbrey
Robin's position's duties include running the HHW program, as well as being the Weld contact for the
regional Pollution Prevention group and chairing a regional waste education group, NFRSWAG. Robin
graduated from University of Northern Colorado in 1992 with a Bachelor's Degree in Political Science.
Robin has been with the WCHD since February of 1993, when she started with WCHD as the HHW
Education Specialist. Since that time Robin has completed over 2/3s of her MPH at UNC and has worked
for WCHD as the HHW educator, the HHW site technician, an environmental specialist, and more recently
the Environmental Health Education and Community Outreach Supervisor.
Phil Brewer, MA, Med. Tech.
Phil is the Household Hazardous Waste Site Technician and is responsible for all operation of two HHW
collection facilities. This position is considered IA time HHW and so Phil does a variety of other lab work
approximately 20 hours a week. Phil has been working in HHW for less than a year, but came to the
position very qualified and interested. Phil has a Masters Degree in chemistry, and has obtained his
Medical Technician Certification. Phil is very enthusiastic about trying to get people and businesses to
reduce their waste, particularly their hazardous waste.
Another full time position, the HHW Education Specialist Position is temporarily vacant. This position
will be filled with a person who has a minimum of a bachelor's degree; and 2 years experience in public
health education or MPH preferred.
6
Pollution Prevention References:
1. Judy Heiderscheidt, Pollution Prevention Coordinator
Larimer County Health Department
(970) 4986792 (#2)
1525 Blue Spruce Drive
Fort Collins, CO 80524
2. Rick Schulte, Recycling Education & Pollution Prevention Coordinator,
Northeast Colorado Recycling Project c/o Northeast Colorado Health Department
(970) 522-3741 x 125
PO Box 3300
Sterling, CO 80751
3. Mark Betchey, Rural Recycling Organization Contact
Governor's Office of Energy Conservation
(303) 620-4284
1675 Broadway Suite 1300
Denver, Colorado 80202-4613
STATE OF COLORADO
Roy Romer, Governor
Patti Shwayder, Executive Director
Dedica:ed to p:: __:i'; and improving the health and environment ci the people of Colorado
4300 Cherry Creek Dr. S. Laboratory and Radiation Services Division
Denver, Colorado 80222-1530 8100 Lowry Blvd.
Phone (303) 692-2000 Denver CO 80220-6928
(303) 692-3090
INVITATION TO BID
DATE: July 14, 1997
RFP NO: CDPHE-RO-RFP980001
DIRECT INQUIRIES TO: ROBERT M. O'NEILL
PHONE NO: (303) 692-2074
Colorado Department
of Public Health
and Environment
DATE RFP DUE: Thursday,8/21/97 @2:00PM MDT
Bids properly marked as to RFP NO., DATE and HOUR of opening, subject to the conditions herein
stipulated and in accordance with the specifications set forth and/or attached hereto, will be accepted
at the address listed below, prior to the date and time listed for the bid opening. All bids shall be
quoted F.O.B. destination, unless otherwise specified, to the delivery location or jobsite listed herein.
SEALED COMPETITIVE PROPOSAL FOR:
POLLUTION PREVENTION GRANTS
RETURN PROPOSAL TO:
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
ASD-PORCH-A5
4300 CHERRY CREEK DRIVE SOUTH
DENVER, CO 80222-1530
Prices shall be quoted F.O.B. destination and include delivery to the CDPHE.
SEE ATTACHED PAGES FOR TERMS AND CONDITIONS AND RFP REQUIREMENTS.
IMPORTANT: Bidders should read the entire bid document before submitting bid.
RFP'S MUST BE SIGNED IN INK
Conctanee T. Harhert
TYPED OR PRINTED SIGNATURE
Handwritten Signature by Authorized
Officer or Agent of Vendor
TERMS
Terms of less than 30 calendar days will not be
considered.
VENDOR
ADDRESS
TITLE Chair Pro —Ter DATE 08-20-97 PHONE n (970)356-4000 FAX# (970)157-0247
The above bid is subject to Terms and Conditions on attached sheets.
RETURN THIS COPY
1997 Pollution Prevention Grants Program
Request for Proposal
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
Pollution Prevention Grants Program
1997 REQUEST FOR PROPOSAL
(No. RO-RFP980001)
I ADMINISTRATIVE INFORMATION
ISSUING OFFICE: This Request for Proposal (RFP) is issued for the Colorado Department
of Public Health and Environment (CDPHE) by the Purchasing Section for the benefit of the
. Pollution Prevention (P2) Program. The Colorado Department of Public Health and
Environment Purchasing Section is the SOLE point of contact concerning this RFP. All
communication must be done through the CDPHE Purchasing Section.
B. PURPOSE: This RFP provides prospective offerors with sufficient information to enable
them to prepare and submit proposals for consideration by the Pollution Prevention
Advisory Board to satisfy the need for expert assistance in the completion of the goals of
this RFP.
C. SCOPE: This RFP contains the instructions goveming the proposal to be submitted and the
material to be included therein; mandatory requirements which must be met to be eligible for
consideration; and other requirements to be met by each proposal.
D. SCHEDULE OF ACTIVITIES: TIME LINE
(Local Time)
1. RFP MAILED TO PROSPECTIVE OFFERORS Tuesday, July 15, 1997
2. PROSPECTIVE OFFERORS WRITTEN INQUIRY
DEADLINE (NO QUESTIONS ACCEPTED
AFTER THIS DATE) Not Applicable
3. MANDATORY PRE -PROPOSAL CONFERENCE 2:00-4:00 pm, Thurs., August 7, 1997
4. PROPOSAL SUBMISSION DEADLINE 2:00 pm, Thursday, August 21, 1997
SUBMIT FIVE (5) COPIES, INCLUDING
ORIGINAL
5. ORAL PRESENTATIONS/SITE VISITS (OPTION OF
THE AGENCY)
4. PROPOSAL SELECTION (ESTIMATEDNVEEK OF) Tuesday, August 26, 1997
5. CONTRACT FINALIZED (ESTIMATED/WEEK OF) Friday, December 19, 1997
6. CONTRACT PERIOD January 1, 1998 -December 31, 1998
7. THE RESULTING CONTRACT MAYBE RENEWED
FOR SIX MONTHS AT THE SOLE
DISCRETION OF THE STATE.
1
1997 Pollution Prevention Grants Program
Request for Proposal
INQUIRIES: Offerors may make written or fax inquiries concerning this RFP to obtain
clarification of requirements. No inquiries will be accepted after the date and time indicated
in the Schedule of Activities. Send all inquiries to:
Colorado Department of Public Health and Environment (CDPHE), Purchasing Section A-5
4300 Cherry Creek Drive South
Denver, CO 80222-1530
FAX: (303) 782-0095
RFP No. RO-RFP980001 Inquiry
Inquiries may be FAXED to 782-0095-ATTN: Robert M. O'Neill
Response to offeror's inquiries will be made in writing by Colorado Department of Public
Health and Environment (CDPHE) Purchasing in a timely manner to all prospective offerors.
Any oral interpretations or clarifications of this RFP shall not be relied upon. All changes to
this RFP must be in writing to be valid.
F. MANDATORY PRE -PROPOSAL CONFERENCE: The mandatory pre -proposal conference
for ALL grant applicants will be on Thursday, August 7, 1997, from 2:00 PM - 4:00 PM, at
the EPA -Conference Center located on the second floor at 999 18th Street in downtown
Denver. Teleconference arrangements will be made for Western Slope applicants only who
can not make it to Denver at the appointed hour. For more information about
teleconferencing, call Parry Burnap at 692-3009.
MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be modified or
withdrawn by the offeror prior to the established due date and time.
H. PROPOSAL SUBMISSION: Proposals must be received on or before the date and time
indicated in the Schedule of Activities. Late proposals will not be accepted. It is the
responsibility of the offeror to ensure that the proposal is received by the CDPHE Division of
Purchasing on or before the proposal opening date and time. Offerors mailing their proposals
shall allow sufficient mail delivery time to ensure receipt of their proposals by the time
specified. The proposal package shall be delivered or sent by mail to:
Colorado Department of Public Health and Environment, Purchasing Section A-5
4300 Cherry Creek Drive South
Denver, CO 80222-1530
Attention: Robert M. O'Neill
The State of Colorado Invitation for Bid form MUST be signed in ink by
the offeror or an officer of the offeror legally authorized to bind the
offeror to the proposal.
Proposals which are determined to be at a variance with this requirement may not be
accepted.
2of13
1997 Pollution Prevention Grants Program
Request for Proposal
Proposals must be submitted and sealed in a package showing the following information on
the outside of the envelope:
OFFEROR'S NAME
RFP-NO.
PROPOSAL DUE DATE AND TIME
The Purchasing Section desires and encourages that proposals be submitted on recycled
paper, printed on both sides. While the appearance of proposals and professional
presentation is important, the use of non -recyclable or non -recycled glossy paper is
discouraged.
ADDENDUM OR SUPPLEMENT TO REQUEST FOR PROPOSAL: In the event that it
becomes necessary to revise any part of this RFP, an addendum will be provided to each
offeror who received the original RFP.
J. ORAL PRESENTATIONS/SITE VISITS: Offerors may be asked to make oral presentations
or to make their facilities available for a site inspection by the evaluation committee. Such
presentations and/or site visits will be at the offerors expense.
ACCEPTANCE OF RFP TERMS: A proposal submitted in response to this RFP shall
constitute a binding offer. Acknowledgment of this condition shall be indicated by the
autographic signature of the offeror or an officer of the offeror legally authorized to execute
contractual obligations. A submission in response to this RFP acknowledges acceptance by
the offeror of all terms and conditions including compensation, as set forth herein. An offeror
shall identify clearly and thoroughly any variations between its proposal and the State's RFP.
Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of
performance, except as outlined or specified in the RFP.
L. PROTESTED SOLICITATIONS AND AWARDS: Any actual or prospective offeror or
contractor who is aggrieved in connection with the solicitation or award of a contract may
protest to the state purchasing director or the head of a purchasing agency, as appropriate.
The protest shall be submitted in writing within seven working days after such aggrieved
person knows, or should have known, of the facts giving rise thereto. Ref. Section 24-109,
101 et. seq., C.R.S., as amended; Section 24-109, 201 et. seq., C.R.S., as amended; Section
R-24-109-101 through R-24-109-206, Colorado Procurement Rules.
M. CONFIDENTIAUPROPRIETARY INFORMATION: Any restrictions of the use or inspection
of material contained within the proposal shall be clearly stated in the proposal itself. Written
requests for confidentiality shall be submitted, by the offeror with the proposal. The offeror
must state specifically what elements of the proposal are to be considered
confidential/proprietary. Confidential/proprietary information must be readily identified,
marked and separated/packaged from the rest of the proposal. Co -mingling of
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confidential/proprietary and other information is NOT acceptable. Neither a proposal, in its
entirety, nor proposal price information will be considered confidential and proprietary. Any
information that will be included in any resulting contract cannot be considered confidential.
The CDPHE Purchasing Section shall determine the validity of any written request for
confidentiality. If the parties do not agree as to the disclosure of data, the CDPHE
Purchasing Section shall inform the bidder in writing what portions will be disclosed. The
written decision of the CDPHE Purchasing Section will be sent to the offeror. Ref. Section
24-72-201 et. seq., C.R.S., as amended, Public (open) Records.
RFP RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP
becomes the property of the State of Colorado. Proposals may be reviewed by any person
after the "Notice of Intent to Make an Award" letter has been issued, subject to the terms of
Section 24-72-201 et. seq., C.R.S., as amended, Public (open) Records. The State of
Colorado has the right to use any or all information/material presented in reply to the RFP,
subject to limitations outlined in (M) Proprietary/ Confidential Information. Disqualification of
an offeror does not eliminate this right.
PROPOSAL PRICES: Estimated proposal prices are not acceptable. Proposal prices should
be best and final offer.
P. SELECTION OF PROPOSAL: All offerors will be notified in writing regarding the results of
the RFP evaluation. Upon review and approval of the evaluation committee's
recommendation for award, the CDPHE Purchasing Section will issue a "Notice of Intent to
Make an Award" letter to the apparent successful offeror. A contract must be completed and
signed by all parties.
In the event the parties are unable to enter into a contract, the State may elect to cancel the
"Notice of Intent to Make an Award" letter and make the award to the next most responsive
and responsible offeror.
Q. AWARD OF CONTRACT: The award will be made to that offeror whose proposal,
conforming to the RFP, will be determined to be most responsive and responsible to the
State of Colorado, price and other factors considered.
ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal (including persons
specified to implement the project) of the successful offeror will become contractual
obligations if acquisition action ensues. Failure of the successful offeror to accept these
obligations in a contract, purchase document, delivery order or similar acquisition instrument
may result in cancellation of the award and such offeror may be removed from future
solicitations.
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S. STANDARD CONTRACT: The State of Colorado will incorporate standard State contract
provisions (Special Provisions) into any contract resulting from this RFP.
T. RFP CANCELLATION: The State reserves the right to cancel this Request for Proposal at
any time, without penalty.
STATE OWNERSHIP OF CONTRACT PRODUCTS/SERVICES: Proposals upon
established opening time, become the property of the State of Colorado. All
products/services produced in response to the contract resulting from this RFP will be the
sole property of the State of Colorado. The contents of the successful offerors proposal will
become contractual obligations.
V. INCURRING COSTS: The State of Colorado is not liable for any cost incurred by offerors
prior to issuance of a legally executed contract or procurement document. No proprietary
interest, of any nature shall occur until a contract is awarded and signed by all concerned
parties.
W. MINORITY-OWNED/WOMAN-OWNED BUSINESS ENTERPRISE PARTICIPATION: It is
the State's intent to achieve the goals of the Governor's Executive Orders D0055-87 and
D0005-94 regarding minority/woman-owned businesses. Offerors are reminded it is illegal
to discriminate. A successful offeror must complete a vendor MBEM/BE participation status
form, before a contract can be finalized.
X. NON-DISCRIMINATION: The offeror shall comply with all applicable state and federal laws,
rules and regulations involving non-discrimination on the basis of race, color, religion,
national origin, age or sex.
Y. REJECTION OF PROPOSALS: The State of Colorado reserves the right to reject any or all
proposals and to waive informalities and minor irregularities in proposals received and to
accept any portion of a proposal or all items proposed if deemed in the best interest of the
State of Colorado.
Z. CONTRACT CANCELLATION: The State reserves the right to cancel, for cause, any
contract resulting from this RFP by providing timely written notice to the contractor.
AA. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: 1. By submission of this
proposal each offeror certifies, and in the case of a joint proposal each party, thereto certifies
as to its own organization, that in connection with this procurement:
(a) The prices in this proposal have been arrived at independently, without consultation,
communication, or agreement. rot the purpose of restricting competition, as to any
matter relating to such prices with any other offeror or with any competitor;
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(b) Unless otherwise required by law, the prices which have been quoted in this
proposal have not been knowingly disclosed by the offeror and will not knowingly be
disclosed by the offeror prior to opening, directly or indirectly to any other offeror or
to any competitor; and
(c) No attempt has been made or will be made by the offeror to induce any other person
or firm to submit or not to submit a proposal for the purpose of restricting
competition.
2. Each person signing the Invitation for Bid form of this proposal certifies that:
(a) He is the person in the offeror's organization responsible within that organization for
the decision as to the prices being offered herein and that he has not participated,
and will not participate, in any action contrary to (1)(a) through (1)(c) above; or He
is not the person in the offeror's organization responsible within that organization for
the decision as to the prices being offered herein but that he has been authorized in
writing to act as agent for the persons responsible for such decision in certifying that
such persons have not participated, and will not participate, in any action contrary
to (1)(a) through (1)(c) above, and as their agent does hereby so certify; and he has
not participated, and will not participate, in any action contrary to (1)(a) through (1)(c)
above.
A proposal will not be considered for award where (1)(a), (1)(c), or (2) above has been
deleted or modified. Where (1)(b) above has been deleted or modified, the proposal will not
be considered for award unless the offeror furnishes with the proposal a signed statement
which sets forth in detail the circumstances of the disclosure and the head of the agency, or
his designee, determines that such disclosure was not made for the purpose of restricting
competition.
BB. TAXES: The State of Colorado, as purchaser, is exempt from all federal taxes under Chapter 32 of
the Internal Revenue Code (Registration No. 84-730123K) and from all state and local government
use taxes (Ref. Colorado Revised Statutes Chapter 39-26.114(a)). (Our Colorado State and Local
Sales Tax Exemption Number is 98-02565.) Seller is hereby notified that when materials are
purchased in certain political sub -divisions (for example - City of Denver) the seller may be required
to pay sales tax even though the ultimate product or service is provided to the State of Colorado. This
sales tax will not be reimbursed by the State.
CC. ASSIGNMENT AND DELEGATION: Except for assignment of antitrust claims, neither party to any
resulting contract may assign or delegate any portion of the agreement without the prior written
consent of the other party.
DD. AVAILABILITY OF FUNDS: Financial obligations of the State payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made available.
In the event funds are not appropriated, any resulting contract will become null and void, without
penalty to the State of Colorado.
EE. INDEPENDENT CONTRACTOR CLAUSE: All personal service contracts must contain the following
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clans,
ontractor shall perform its duties hereunder as an independent contractor and
an employee. Neither the contractor nor any agent or employee of the
ctor shall be or shall be deemed to be an agent or employee of the state.
ctor shall pay when due all required employment taxes and income tax
ding, shall provide and keep in force workers compensation (and show proof
1 insurance) and unemployment compensation insurance in the amounts
d by law, and shall be solely responsible for the acts of the contractor, its
ees and agents."
FF.
GG.
HH.
INDEMN;ION: To the extent authorized by law, the contractor shall indemnify, save and hold
harmlessate, its employees and agents, against any and all claims, damages, liability and court
awards ing costs, expenses, and attorney fees incurred as a result of any act or omission by
the contrar its employees, agents, subcontractors, or assignees pursuant to the terms of the
contract reg from this RFP.
VENUE: Two of the State of Colorado, U.S.
performancd the legal enforcement of any
amended, ,e 101 through 112 and Rules
procuremen
A. shall govern in connection with the formation,
resulting contract. Further, Title 24, C.R.S. as
adopted to implement the statutes govern this
INSURANCEendor shall obtain, and maintain at all times during the terms of this agreement,
insurance in tollowing kinds and amounts:
A. Stand Workers' Compensation and Employer Liability as required by state statute,
including occuFonal disease, covering all employees on or off the work site, acting within the course
and scope pf tf employment.
B. ?eneraind/or Personal Injury and/or Professional and/or Automobile Liability -(including
bodily injury, peonal injury and property damage) with the following coverage, depending on the
policy format:
1. Occurrence basis policy -combined single limit of $600,00.
2. Annual Aggregate limit policy -not less than $1 million plus agreement that
vendor will purchase additional insurance to replenish the limit to S1 million
if claims reduce the annual aggregate below $600,000.
3. Claims -Made policy -Combined single limit of $600,000 plus an endorsement
that extends coverage 2 years beyond the policy expiration date.
C. Vendor shall provide such other insurance as may be required by law.
The state of Colorado shall be named as an additional insured on all liability policies.
The insurance shall include a provision preventing cancellation without 30 calendar days prior written
notice to the State by certified mail.
Vendor shall provide the following documentation to the State within 7 working days of a request
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therefor, unless other wise provided:
A. Certificate's of adequate insurance coverage, each with a reference to the State being named
as an additional insured, or
B. Certificate/s of adequate insurance coverage and an endorsement/s of additional insured
coverage.
II. BACKGROUND - THE POLLUTION PREVENTION ACT OF 1992
The Pollution Prevention Act of 1992, effective July 1, 1992, established a policy that pollution prevention (P21
is the environmental management tool of first choice in Colorado that pollution should be prevented or
reduced at the source prior to recycling, treatment or disposal, whenever feasible. P2 is defined in the act as
any "practice which reduces the use of any hazardous substance or amount of any pollutant or contaminant
prior to recycling, treatment, or disposal, and reduces the hazards to public health and the environment
associated with the use or release or both of such substances."
The bill establishes a Pollution Prevention Advisory Board (PPAB) to provide policy guidance and
coordination of the grants program. The board will oversee the P2 program in Colorado.
The bill establishes a Pollution Prevention Fund to provide financial support 1) for contracting for pollution
prevention activities programs including education and training and collection of P2 information, and 2) for
making grants to providers of technical assistance programs to small and medium sized businesses and to
other generators and users of hazardous and toxic substances.
The P2 Fund will be created with Pollution Prevention Fees that the Act authorizes the Colorado Department
of Public Health and Environment to charge and collect annually. The Act specifies that every facility that is
currently required to report the storage, manufacture, use or release of chemicals under the provisions of the
federal "Emergency Planning and Community Right to Know Act of 1986" (EPCRA), with the exception of
agricultural businesses, must pay an annual fee to the Pollution Prevention Fund.
Both the Pollution Prevention Advisory Board and the Pollution Prevention Fees were reauthorized by the
1995 Colorado General Assembly with HB95-1161 which was signed into law by the Govemor on Friday, April
7, 1995.
III. THE GRANTS PROGRAM -DESCRIPTION OF PROGRAMS, ELIGIBILITY AND CRITERIA FOR SELECTION
In 1993, the Pollution Prevention Advisory Board commissioned a report, "Pollution Prevention Priorities
Study" to assist the board in setting priorities for the distribution of these Pollution Prevention Grants. The
board approved the findings of this study and has targeted the following business categories for pollution
prevention assistance through this program:
1) Fabricated metal products and industrial machinery and equipment, including transportation
equipment;
2) Electronics and electrical equipment, and instruments and related products;
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3) Chemicals and allied products;
4) Wood products and furniture;
5) Agriculture;
6) Metal mining;
7) Automotive body shops;
8) Print shops;
9) Automotive repair shops;
10) Dry cleaners
vvl
U
In addition to these manufacturing categories, the Board has determined that pollution prevention at federal
facilities and in households are a high priority.
All proposals should address the need to prevent pollution in one or more of these sectors. All proposed
activities must benefit Colorado.
A. Section 106 Grants - Education and Data Collection Activities
While any exceptional request for any amount up to $20,000 will be considered, the preferred grant range is
less than $10,000.
Section 106 program activities for 1997-98 may include, but may not be limited to:
a. Educational/outreach projects
1) Public education about and promotion of pollution prevention opportunities and
services available from CDPHE and other P2 organizations
2) Education and training about P2 to any entity which uses or produces hazardous
substances, including businesses, local and state governments, and the general
public — content of this training may include transferring information on P2
techniques, total cost analyses of toxics use vs. P2 techniques, or activities which
encourage involvement by management, employees and the public
3) Development and implementation of a print and/or electronic media campaign to
raise small and medium business -owners' awareness of pollution prevention
4) Pollution Prevention Curriculum Development for grades kindergarten through high
school - cm
b. Data / information collection and analysis
1) Collection and evaluation of information on actual toxics use, and use reduction and
waste reduction
2) Development of methods to measure success of P2 projects at facilities, including
methods to measure use of hazardous substances for various production processes
and the amount of waste generated prior to waste management practices
3) Expansion, maintenance of P2 technical library and resource center, promotion of
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accessibility of center and library to general public
4) Development of a data base and directory of pollution prevention service providers,
technology/materials vendors, suppliers and case studies in Colorado
5) Detailed follow-up evaluation of previously conducted assessments including, but not
limited to, cost savings, toxics use reduction, and barriers to implementation
c. 1997 PRIORITIES: After four years of experience with this program, the Pollution Prevention
Advisory Board has decided that in 1997-98, it will be particularly interested in receiving
proposals that address the following activities:
1) Systematic outreach and educational activities to industrial sectors not previously
targeted: chemicals and allied products, mining, agriculture & drycleaning;
2) Projects that involve the_delivery of of pollution prevention educational materials to
C3ry)the schools; and
) Public information campaign that targets individuals as customers of businesses that
should be practicing P2 as well as individuals as potential business owners;
Public information campaign targeting the need for wise choices and behaviors by
individuals who use household hazardous materials.
2. Eligible providers include, but may not be limited to:
a. Local (city and county) governments
b. Trade associations
c. Non-profit organizations
d. State agencies
e. Large businesses
f. Small businesses
g. Universities, colleges, elementary and secondary schools, school districts
h. Individuals
3. Criteria to be used in selecting Section 106 grant recipients will include:
See also Section C.
a. Relationship to 1997 priorities
b. Relevance to targeted small and medium businesses
c. Potential for toxics use reduction
d. Number of people or facilities reached
e. Innovativeness
f. Transferability of findings
g. Coordination and collaboration with existing sources
h. Continuation of project benefit beyond grant term
B. Section 107 - Technical Assistance Grant Program
While exceptional requests for any amount up to $20,000 will be considered, the preferred grant size range
Is around $10,000.
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Section 107 grant money will be used to provide support for technical assistance and outreach on P2
to small and medium sized businesses (< 500 employees and < $75 million gross annual sales) and
other generators or users of toxic substances. These projects shall include, but not be limited to, the
following activities:
a. On -site P2 assessments of industrial plant production processes and waste generation upon
request of affected business
b. On -site toxics use reduction and waste reduction assistance
c. Dissemination of the following information to businesses, trade associations, public entities,
and to other generators or users of toxic substances: annual toxics use reduction and waste
reduction achievable with P2 techniques, annual savings, implementation costs, and period
of time necessary to recoup money spent on P2 implementation
d. Selection of optimum pollution prevention strategy and/or establishment of a P2 program
e. Development of an implementation plan
f. Written, six-month follow-up evaluation using guidelines issued by the PPAB.
2. 1997 PRIORITIES: After four years of experience with this program, the Pollution Prevention
Advisory Board has decided that in 1997, it will be particularly interested in receiving proposals that
address the following activities:
a. Providing pollution prevention technical assistance directly to businesses;
b. Systematic assistance to industrial sectors not previously targeted: chemicals and allied
products, mining, agriculture & drycleaning;
3. Eligible recipients of grants include:
a. Academic institutions
b. Environmental or engineering firms
c. Trade associations
4. Criteria to be used in selection of Section 107 grant recipients include:
a. Relationship to 1997 priorities
b. Relevance to targeted small and medium businesses
c. Potential for toxics use reduction
d. Demonstrated capacity to provide technical assistance
e. Number of potential production processes impacted
f. Inclusion of payback period analysis in reports
g. Increasing independence of funded activity
h. Follow-up and effective utilization of results
I. Transferability of findings/results to other situations
General Criteria Applicable to both 106 and 107 Programs
In addition to the specific criteria listed above, all proposals submitted under both the P2 Education/Data
Collection and the Technical Assistance Programs will be scored based on the following criteria:
1. Inclusion of measurable objectives, clear definition of end product
2. Intent to follow-up, evaluate, measure results
3. Organization's technical competence and record of achievement
4. Geographic location within Colorado. Projects that have a statewide impact will be awarded
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additional points.
5. Grant recipients who are 1) headquartered in Colorado, 2) have offices in Colorado;
6. Minority-Owned/Woman-Owned business
7. In kind resources and matching funding leveraged
8. Attention to economically and environmentally disadvantaged communities.
IV. PROPOSAL ELEMENTS & STRUCTURE
A. Cover Sheets (Colorado Department of Public Health and Environment "Invitation to Bid" AND "Pollution
Prevention Grants Program Cover Sheet.")
B. Text The entire text of the proposal can be no more than 10 pages, single spaced. Please send 5 copies,
2 -sided, on recycled paper. No binders.
?. Executive summary
All components of the request should be presented here in no more than one page.
2. Problem Statement
What is the need? What is the evidence that the stated problem is a high priority in the pollution
prevention field? If available or relevant, support position with results of needs assessment or other
research.
Solution
Description of your project - What are the overall goals of your project.
Implementation Plan - For each broad goal listed, please elaborate with specific, measurable
objectives. List the steps you will use to complete the project. How will you achieve the objectives
stated above? If this is a collaborative effort, please identify the team members and their roles.
Include a time frame that indicates completion of major phases, tasks or milestones.
Rationale - Please explain how this project will address the overall goal of pollution prevention. If this
is a grant request for funding under Section 106, refer to the specific criteria on page 11 (A3.) and
the general criteria on page 12 (C.); if this is a grant request for funding under Section 107, refer to
the specific criteria on page 12 (B.4.) and to the general criteria also on page 12 (C.).
4. Evaluation
Please explain how the project will be evaluated to measure its success, including a description of
any planned follow-up activities.
Budget Narrative
Explain the project budget in general terms. List and give status of any additional funding sources
(applied, pending, rejected, granted). Justify the need for amount of money requested. What will
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1997 Pollrtion Grants Program
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!n to project if you receive either no funding or partial funding. Include a line item budget as an
iment. Please identify assigned personnel and specify labor rate.
6. ;t Future
he term of the grant, will the project become self-supporting, transferred or terminated? How
whom?
7. of the Organization
describe the mission, goals and objectives of your organization. Include a summary of two
ecent programs including their impact and outreach, that best illustrate your qualifications to
;sfully complete the proposed project. List organizational funding sources, indicating source,
;ceived and amount.
C. Re uirehments
1 ;m budget for this project
2. A financial report
3. 4ographies and qualifications of key personnel
4. Nand contact information for three references who are not affiliated with your organization.
5. Bents of support from collaborating organizations
6. ONAL: Brief description of board members and their oversight function (for non -profits only)
V. REPORTING REQUIREMENTS
Final projecports will be due no later than three months after completion of the project. If funding for
continuationihe project for an additional year is sought, and the project is not yet complete, an interim
report must submitted with submission of the next year's proposal. Reports should include a list of
measurable actives and progress achieved as well as a record of expenditure.
VI. GRANT SELECTION PROCESS
An evaluation gmmittee comprised of members of the Pollution Prevention Advisory Board will judge the
merits of proposals received in accordance with the criteria set forth in this RFP. The recommendations of
this committee m be forwarded to the Purchasing Section for review and approval. Failure of the offeror to
provide any information requested in the RFP may result in disqualification of the proposal. The responsibility
is that of the offeror. The sole objective of the evaluation committee will be to recommend the offeror(s)
whose proposal is most responsive to the goal of pollution prevention while staying within available monetary
resources. The specifications within this RFP represent the minimum performance necessary for response.
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COLORADO
MEMORANDUM
TO: Board of County Commissioners DATE: Aug. 18, 1997
FROM: John Pickle, M.S.E.H., R.E.S.
Director Health Department
SUBJECT: Two pollution prevention grant request proposals
Attached are two proposals for grant funds from the Colorado Department of Public Health & Environment. The state
health department encouraged competing proposals, so we are submitting two proposals for these pollution prevention
(P2) funds.
The proposal for the HHW Oil Collection and P2 Expansion program includes a request for approximately $ 6,000 for
equipment to improve our oil collection system; another approximate $ 3,000 to help with training for HHW staff in
P2, materials for P2 outreach and conditionally exempt small quantity generator collection to Weld County
Government, and some P2 outreach to the community through the HHW program. This proposal is fundamental to
continued success of our HHW program.
The second proposal is for approximately $ 9,500 to build a P2 related multimedia exhibit and increase technology in
audio visual materials. The exhibit will be housed at the Poudre River environmental education center, if it is moved
to the River in time, other wise the exhibit will be a part of the WCHD waiting area. Part of the equipment, a laptop
and VGA panel will be used to make at least 6 presentations (n HHW and or P2).
I hope both of these proposals are funded, and think that you the Board will support our efforts here. Please consider
these applications, and ask if there are any questions, thank -you!
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