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Home My WebLink About990376.tiff RESOLUTION RE: APPROVE AGREEMENT FOR PAYMENT FOR FUNDS FOR ADDITION TO TRANSPORTATION STUDY AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Payment for Funds for Addition to the Transportation Study between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and the Town of Windsor, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Payment for Funds for Addition to the Transportation Study between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and the Town of Windsor be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of February, A.D., 1999. BOARD OF COUNTY COMMISSIONERS r e W LD COUNTY, ADO ATTEST: 6 ' 7. &Mi1i4ht *.. - Dale K. Hall, Chair Weld County Clerk to th o isei '�: I EXCUSED DATE OF SIGNING (AYE) ` Barbar J. Kirkmeyer, Pr Tem BY: f~r • Deputy Clerk to the r. ..,�� c .( A—( George{. Baxter PRO D TO FORM: EXCUSED DATE OF SIGNING (AYE) M. J. Geile �r? Q ounty Attorney ' &A A I Glenn Vaad �J Ji n 376 (8_0,-- 990 BC002727 AGREEMENT FOR PAYMENT OF FUNDS FOR ADDITION TO TRANSPORTATION STUDY -- TOWN OF WINDSOR THIS AGREEMENT is made and entered into this 8th day of February , 1999, by and between the County of Weld, a political subdivision of the State of Colorado, by and through the Board of County Commissioners of the County of Weld, whose address is 915 10th Street, Greeley, Colorado 80631,hereinafter referred to as"County," and the Town of Windsor, a statutory town of the State of Colorado, by and through its Board of Trustees, whose address is 301 Walnut Street, Windsor, Colorado 80601, hereinafter referred to as "Windsor." WITNESSETH: WHEREAS, on October 6, 1998, County entered into a Professional Services Agreement, a copy of which is attached hereto and referred to herein as Exhibit "1," with Duncan Associates, a professional corporation,hereinafter referred to as "Consultant," wherein Consultant is to furnish certain professional services to County regarding transportation systems planning and revenue generation in Weld County, as more fully detailed in the "Scope of Services" attached to said Agreement, and WHEREAS, Windsor desires to engage Consultant to provide similar professional services for Windsor, as more detailed in the "Scope of Services" which is attached hereto and referred to herein as Exhibit "2," and WHEREAS, to avoid the time delay and expense in entering into a separate contract with Consultant for such professional services, Windsor has requested that County amend its Agreement with Consultant to include the work described in Exhibit 2, and WHEREAS, County has done so by Amendment dated January , 1999, and now desires to enter into this Agreement for the purpose of defining the roles and responsibilities of Windsor and County with respect to payment for the cost of the additional professional services. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree to the following: 1. PAYMENT FOR PROFESSIONAL SERVICES: Windsor agrees to pay up to $41,720 for Consultant's professional services in accordance with the Estimated Budget set forth in Exhibit 2. The cost of the professional services performed by Consultant pursuant to Exhibit 2 shall be paid by County upon billing by Consultant. Windsor agrees that it shall promptly repay County for such payments to Consultant upon billing by County. 2. ASSISTANCE TO CONSULTANT: Windsor agrees that it shall be solely responsible to interact with Consultant as necessary to assist in completion of the professional services described in Exhibit B. Such assistance shall include, but is not limited to, providing any Page 1 of 2 Pages 990376 information deemed necessary by Consultant for completion of the professional services. 3. REMEDY FOR NON-PAYMENT: The parties agree that if Windsor fails to pay the sums billed by County, County shall have all customary legal remedies to collect such sums. 4. ENTIRE AGREEMENT: The parties hereby agree that neither has made or authorized any agreement with respect to the subject matter of this instrument other than expressly set forth herein, and no oral representation, promise, or consideration different from the terms herein contained shall be binding on either party, or its agents or employees, hereto. This Agreement embodies all agreements between the parties hereto and there are no promises, terms, conditions, or obligations referring to the subject matter whereof other than as contained herein. 5. NO WAIVER OF IMMUNITY: No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care which did not previously exist with respect to any person not a party to this Agreement . 6. NO THIRD PARTY BENEFICIARY ENFORCEMENT: It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. SIGNED and entered into the date and year set forth above. COUNTY OF WELD, by and through the J 01 €ue 7? BOARD OF COUNTY COMMISSIONERS ink TO.Tit RD OF WELD COUNTY, COLORADO is k-- A ". h 1 -^-( B:ht.,- ' p �t to the Board Dale K. Hall, Charm n a�/g<il9`j ATTEST: TOWN OF WINDSOR, by and through the WINDSOR Pit' OF TRUSTEES BY: CJZ7t ,✓) "7",/.._:/:.,u2 BY: (�/ ^' Cathy Kenn To Clerk Wayne Miller, ayor w.o OWN OF ?Y% ~ coRPORg7:6,9 .- . ® ; Page 2 of 2 Pages �' SEAL -2F coL&Q ulN Sb" R C0L0 FROM THE TOWN CLERK TO: Mr. Dale Hall, Weld County Commissioner FROM: Cathy Kennedy. Town Clerk SUBJECT: Agreement for Payment of Funds for Addition to Transportation Study Enclosed please find two original Agreements for Payment of Funds for Addition to Transportation Study signed by Mayor Wayne Miller which was passed in resolution form by the Windsor Town Board at their February 8, 1999 meeting. I have enclosed a copy of Resolution 1999-07 for your information. Please forward a copy of the original agreement with your signature for our permanent records to my attention at the address below. Thank you. Cathy M. Kennedy, CMC Town of Windsor 301 Walnut Street Windsor, CO 80550 970-686-7476 970-686-7189 (FAX) ckennedy@windsor. K12 . co . us TOWN OF WINDSOR RESOLUTION NO. 1999- 07 BEING A RESOLUTION RATIFYING, APPROVING, AND CONFIRMING THE TERMS AND CONDITIONS OF /N AGREEMENT FOR PAYMENT OF FUNDS FOR ADDITION TO TRANSPORTATION STUDY BETWEEN THE TOWN OF WINDSOR AND THE COUNTY OF WELD. IT IS HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF WINDSOR, COLORADO, AS FOLLOWS: 1. That the Town of Windsor hereby ratifies, approves and confirms the terms and conditions of the Agreement for Payment of Funds for Addition to Transportation Study dated the 8th day of February , 1999, between the Town of Windsor and the County of Weld, a copy of which is attached hereto and made a part hereof. 2. That the Town of Windsor hereby authorizes the Mayor of the Town to execute said Agreement on behalf of the Town. Upon motion duly made, seconded and carried, the foregoing Resolution was adopted this 8th day of February , 1999. TOWN OF WINDSOR, COLORADO By id/a4 A4 M " Mayor ATTEST: ova oF•w,yos 7 ��/ LCr4 /1��-r GL IcORPOR47:6, d Town Clerk �•, SEAL PROFESSIONAL SERVICES AGREEMENT BETWEEN WELD COUNTY AND DUNCAN ASSOCIATES THIS PROI~1 SS1ONAL SERVICES AGREEMENT is made as of Septeuiber��ib G , 1998, by and between the Weld County, a political subdivision of the State of Colorado (County), whose address is 915 10th Street, Greeley, Colorado 80631, and Duncan Associates, a professional corporation (Consultant), whose address is _ l3_7(. desaiste,4, 13/v4 SC. plot at_01 ig 7so WITNESSETH: WHEREAS,County desires to engage Consultant to perform certain services relating to the preparation of development impact fee studies and ordinances for County regarding the County's transportation system, and WHEREAS, such services are detailed in the attached Exhibit"A,"entitled: "Scope of Services,"and WHEREAS, Consultant has the resources and expertise to perform such services in accordance with the terms of this Agreement and in consideration for the payment of the fees for services rendered as set tbrth in the attached Exhibit"B." NOW,THEREFORE, in consideration of the mutual covenants and conditions hereinafter provided, County and Consultant agree as follows: 1. cop of Agreement. Consultant's relationship to County shall be that of independent contractor; at all times this relationship shall be governed by and be in strict compliance with the terms of this Agreement for Professional Services. Consultant shall satisfy all tax and other governmentally imposed responsibilities and no federal, state or local taxes of any kind shall be withheld or paid by County_ nor shall Consultant or his subcontractors be entitled to any unemployment benefits or workers compensation paid for by County. 2. Professional Services. Consultant shall furnish services to County as set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. 3. Period of Service. Consultant shall begin its services promptly after receipt of an executed copy of this Agreement and will complete the services pursuant to the schedule set forth in Exhibit"A."Times for performance shall be extended for periods of delay resulting from circumstances over which Consultant has no control. Page 1 of 4 Pages EXHIBIT " 1" i^ : .;tit _ist ZO d 17666 39Z ZI9 5ageLDossb ueun© d9t = Zt 66-8O-UEC a. Compensation.For services provided by Consultant as described in Exhibit "A," County shall compensate Consultant, in accordance with the fee schedule outlined in Exhibit"B." Payment of invoices shall be due to Consultant within thirty (30) days of receipt of such invoices by County. 5. Subcontracting, It is understood and agreed that Consultant will retain the services of Feisburg, Holt &Ullevig and Craig Richardson to perform certain services as presented in Exhibit"A." 6. Cbangel and Extra Work. County may,at any time, request changes in the work to be performed hereunder and specified in Exhibit"A." All such changes, including any increase or decrease in Consultant compensation, which arc mutually agreed upon by and between County and Consultant, shall be incorporated in written addenda to this Agreement. 7. Conflict of Interest. Consultant agrees that it has no interest and shall acquire no interest, direct or indirect,that would confi;ct in any manner with the performance of the services hereunder. Consultant further agrees that, in the performance of this Agreement, no person having any such interest si;:sll be employed. 8. Termination_ The obligation to prr vide further services under this Agreement may be terminates+ by t ither party upon w itten notice in the event of substantial failure by the other party to ; rform in accordan -e with the terms hereof through no fault of the terminating pa y. In the event of my termination, Consultant will be paid for all services rendered to the date of such termi. ation. 9. Ownership Qf ,)ocurnnts. All de.;uments prepared in the performance of this Agreement shall be deliver.d to County before anal payment is made to Consultant. The parties agree that all such e )cumcnts shall be .,onsidered to be owned by County once delivery has occured. 10. Amendmeald. . To amendments or-Qoditications of this Agreement shall be valid unless in writing and si: ned by each of the :arties to the Agreement. 11. •S ve abilit .Any provision in this.. .greement that is prohibited or unenforceable under state or federal Law shall be ineffective to the extent of su:,h prohibitions or unentorceability, without invali 'ating the remaining provisions hereof. 12. Entire Agreement. The parties hereby agree that neither has made or authorized any agreement with respect to the subject matter of this instrument other than expressly set forth herein, and no oral representation, promise,or consideration different from the terms herein contained shall be binding on either party, or its agents or employees, hereto. This Agreement embodies all agreements between the parties hereto and there are no promises, Page 2 of 4 Pages £O 'd 17666 89Z ZIG sad.-2LZDasse uleZun4 dLI : Zt 56--$O-uv,C terms, conditions, or obligations referring to the subject matter whereof other than as contained herein. 13. No Waiver of Immunity. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care which did not previously exist with respect to any person not a party to this Agreement. 14. No Third Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement,shall be strictly reserved to the undersigned parties, and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 15. Controlling Law/Venue. This Agreement shall be construed and enforced in accordance with the laws of the State of Colorado. Venue shall be proper in Weld District Court. IN WITNESS WHEREOF, County and Consultant have caused this instrument to be signed by their respective duly authorized officers, all on the day and year first above written. DUNCAN ASSOCIATES By: MC) — es B. Duncan,President SUBSCRIBED AND SWORN to before me this ,*f day of . , 1911Y. WETNESS my hand and official seal. (Ya_..itiet) eitr-.4.4-.-AaiA—d Notary Public My commission expires: F-/2^2a a0 o. _. _ .. _ . _ LINDA 8.CANNON , LIIN NOTARY PUBLIC ,r State of Texas Comm. 09.12.2000 Page 3 of 4 Pages �i0"d 17666 esz ZYg sa-1.2ioosse. ue unp dLI =Zi 66-80-UEr THE COUNTY OF WELD, a body politic and corporate of the STATE OF COLORADO, by and through ATTEST: THE BOARD OF COUNTY SIGNERS OF THE COUNTY OF WELD BY: BY:g Constance L. Harbert, Chair (CV it//q1) • Page 4 of 4 Pages SO'd 17666 SSZ Z19 sa' . crssty uez,uno dLi ;ZZ 66-80-ueC Exhibit A Scope of Services Task 1: Project Organization Immediately upon contract execution., Consultant will meet with key members of County staff,to gather available information related to the project; identify major technical and policy issues involved; coordinate staff and Consultant responsibilities; and refine the project schedule. County staff will include representatives from Public Works, Planning, Finance and County Attorney departments. The County should provide Consultant. without charge, copies of all relevant plans,studies and documents needed to perform the scope of work. These may include, but are not limited to: 1. transportation master plan 2. current traffic counts and major roadway inventory dAra 3. transportation improvement program.(TIP) and capital improvements program 4. zoning and subdivisions ordinances 5. most recent annual budget and comprehensive financial report 6. debt payment schedules for outstanding road bond issues 7. data on existing land use 8. municipal and subarea comprehensive, land use and transportation plans At the conclusion of the task Consultant will prepare a memorandum summarizing the organizational framework for the project and listing additional data needs. The memorandum will be delivered within two weeks of the organizational meeting. Deliverable: Organizational Meeting (Three Person-Days) Project Organization Memorandum Task 2: Draft Roadway Improvement Plan in this task, Consultant will prepare the initial draft of the Roadway Improvement Plan for the two regions. The report will describe the existing roadway system,the functional classification system and proposed design standards, projected traffic volumes and needed improvements and costs. The draft of the Roadway Improvement Plan will be delivered within nine weeks of the organizational meeting. The Plan will address the following: "Task 2. 1: Develop Design Standards Consultant will develop a functional classification system, including cross-sectional design standards and desired level of service standards, appropriate for the urbanizing character of the two areas. Existing and planned roadways will be classified according to the functional classification system. Page I of 7 Pages 9O- d 17666 89Z z.15 saa.eL�ossV uemun© dlI :ZI 66-80-uQr T ►sk. 2.2 Camtile Road v utter, The County will compile an inventory of all existing and planned major roadways(e.g., arterials and collectors) within the two regions. State and federal highways will be excluded from the major roadway inventory. At a minimum,the inventory will include information on the length of each segment, the type of roadway, the number of lanes,and existing traffic volumes. Consultant will develop generalized; planning-level capacity estimates based on explicit assumptions about distributional split,percent of trips in peak hour, percent heavy trucks, and other relevant factors, The service volumes that can be accommodated on each segment will then be estimated based on the desired level of service. Task 2.3: Prepare Travel Demand Forecasts Consultant will compile available population and employment forecasts from a variety of sources, including North Front Range and Upper Front Range regional forecasts; individual jurisdictional forecasts; the Weld County Comprehensive Plan and any other County demographic projections; the 1-25 Mixed Use Comprehensive Plan; and forecasts prepared as part of the ongoing North Corridor Transportation Alternatives Feasibility Study (TAPS). Traffic forecasts on the study area major roadway network will then be based on existing traffic volumes and forecasted growth in population and employment within study sub-areas. Task 2.4; Ic enti fy Ling rgv e Nced, Consultant will identify needed road improvements within the two study areas based on a level- ofservice analysis using projected volumes on existing roads. The need for new roads will be based on adopted transportation plans; identification of roads that are needed to complete logical study area roadway networks; and coordination with County and municipal staff. Planning-level cost estimates will be prepared, based on per-foot costs for different types of improvements (e.g., new road versus road widening). The refined costs will also include major cost items such as bridges_ Deliverables! Draft Roadway Improvement Plan Task 3: Draft Road Impact Fee Study Assuming staff comments are received within one week of delivery of the draft Roadway Improvement Plan, the public review draft of the Plan and the initial draft of the Road Impact Fee Study will be delivered within five weeks of the completion of Task 2. The Road Impact Fee study will be based on the Roadway Improvement Plan and will describe the methodology and formula used to calculate the fees,document all data sources and assumptions, and include fee schedules that represents the maximum road fees that could be charged by the County and each municipality in the two regions. The Road Impact Fee Study will address the following: Task 3. 1.; Describe Methodology Consultant will describe the methodology and formula used to calculate the road impact fees. Consultant proposes to use a"demand-driven" approach to the calculation of impact fees. Essentially, the demand-driven approach requires that new development replace the capacity that Page 2 of 7 Pages LO 'd 17666 asz Zt9 sa es.�ossty ue-Dunp dLT = ZI $6-30-+-' C it consumes in the major road system, usually on a one-for-one basis. In the demand-driven system, the average cost per vehicle-mile of travel(VN1T) is calculated by taking a representative list of improvements and dividing the total cost by the total capacity created by the improvements_ A unit of capacity is a vehicle-mile of capacity (VMC). Task 3,2: Perform Deficiency Analysis Consultant will review existing operating conditions on the major roadway network as represented in the inventory in the Roadway Improvement Plan to determine the extent of any existing capacity deficiencies. The percent of total travel that is in excess of individual segment service volume capacity will b1- calculated, and the impact fee will be reduced by that percentage. In this way, new development s not charged to correct existing deficiencies, while road impact fees are not restricted from bch.ig used on roadways that need to be expanded. Task 3.3 1?eter ine Average'L"cip Length Consultant will determine the average vehicle-miles of travel(VMT)on the major roadway system generated by a new trip origin or destination within each of the study areas. Task 3.4: Determine Average Cost of New Capacity The total cost of the improvers: 1%t5 identified in the Roadway Improvement Plan will be divided by the total VMC added by the tnprovements to determine the average cost per VMC. Task 3.5: Calculate Revenue Credits To ensure that new developmr a does not pay twice for the same facilities, the impact fee will need to be reduced to account ar 1) revenues that will be generated by new development and used to retire outstanding debt_Jr past improvements to the major roadway system; 2) state and federal gasoline tax revenues th it are returned to the County and municipalities to be used for road capital improvements; and 3)direct state and federal highway funding of improvements to the major road way system. In order to calculate the revenue credits, Consultant will need the following information from the County and each municipality: I. debt service schedules for out standing road improvement bonds for each of last five years; 2_ amount of state funds received and spent on road capital improvements for each of last five years; and 3. direct state and federal highway funding for major roadway improvements(availuble from TIP) eased on this information, Consultant will calculate a revenue credit per VMT for each jurisdiction. Revenue credits, l to any percentage for existing deficiencies as determined in Task 3.2, will then he deducted from the cost per VMT to determine net costs per VMT that will be used in fee schedules. Page 3 o17 Pages 8O-d 17666 Y35Z ZIS saqeLmosstiy ue unp d8T : ai 66-F3O-UEt, Exhibit A Scope of Services Task l: Project Organization Immediately upon contract execution, Consultant will meet with key members of County staff,to gather available information related to the project; identify major technical and policy issues involved; coordinate staff and Consultant responsibilities; and refine the project schedule. County staff will include representatives from Public Works, Planning,Finance and County Attorney departments. The County should provide Consultant. without charge, copies of all relevant plans,studies and documents needed to perform the scope of work. These may include, but are not limited to: 1. transportation master plan 2. current traffic counts and major roadway inventory data 3. transportation improvement program(TIP) and capital improvements program 4. zoning and subdivisions ordinances 5. most recent annual budget and comprehensive financial report 6. debt payment schedules for outstanding road bond issues 7. data on existing land use 8. municipal and subarea comprehensive,land use and transportation plans At the conclusion of the task, Consultant will prepare a memorandum summarizing the organizational framework for the project and listing additional data needs. The memorandum will be delivered within two weeks of the organizational meeting. Deliverable: Organizational Meeting (Three Person-Days) Project Organization lvlemorandum Task 2: Draft Roadway Improvement Plan in this task, Consultant will prepare the initial draft of the Roadway Improvement Plan for the two regions. The report will describe the existing roadway system,the functional classification system and proposed design standards, projected traffic volumes and needed improvements and costs. The draft of the Roadway Improvement Plan will be delivered within nine weeks of the organizational meeting. The Plan will address the following: Task 2, I: Develop Design Standards Consultant will develop a functional classification system, including cross-sectional design standards and desired level of service standards, appropriate for the urbanizing character of the two areas. Existing and planned roadways will be classified according to the functional classification system. Page 1 of 7 Pages 90'd 4666 992 EIS saq.eioossv ueunO dLI =2I 66-80-uEi' Task 3.6: Develop Travel De �chedul Consultant will develop a travel demand schedule for a range of typical land use types. The demand schedule will combine information on trip generation,passhy and diverted-link trips and average trip length to determine the VIVIT on the major roadway system generated by a unit of development(e.g.,residential dwelling or nonresidential 1,000 square feet) for each land use type. The travel demand schedule will be based on travel during the evening peak hour, and will be based on national publi.ihed data on trip generation and local data on average trip lengths on the major roadway system in the two study areas. Task 3.7:Develop Net Gut Schedule, Consultant will develop net cost schedules based on the travel demand schedule developed in Task 3.6 and the net costs per VMT calculated in Task 3.5.These net cost schedules will represent the maximum road impact fees that the County and the municipalities could charge new development in the two study areas. The governing bodies could decide to charge less than the net cost, provided that the fee is reduced proportionately for all land uses so that the proportionality between d• mand on the major road system and the road impact fee is preserved. Task 3.8, Recornmend_Geogalthic&as Consultant will recommend appropriate service areas and benefit districts. A service area is an area subject to the same impact fee schedule. A service area may contain one or more benefit districts, within which fees that are collected must be spent. The budget for this project assumes that each of the study areas will be a singe service area, although different fee schedules may apply within cities based on different revenue credits. Based on a review of travel patterns and development potential, as well as consultation with County staff, Consultant will recommend that one or more benefit districts be established within each study area. Consultant will prepare impact fee revenue projections based on the net cost schedule and the development projections for each benefit district within the study area. Potential methods for determining how these revenues will be prioritized for expenditure on County and municipal roadway needs within each service area will be discussed. Deliverables: Public ..7eview Draft of Roadway Improvement Plan Drat Road Impact Fee Study Task 4: Local Review Meetings on Plan/Study Meetings with County and participating municipal staff, attorneys and/or elected officials will be held following delivery of the Roadway Improvement Plan and draft Road Impact Fee Study. At least one meeting to allow citizen input will be held. These meetings will be scheduled approximately one week after delivery of the draft to provide time For local review prior to the meetings. Consultant will prepare exhibits and handouts suitable for public meetings that illustrate and summarize the results and recommendations of Tasks 2 and 3.This task is limited to a maximum of six person-days of Consultant time. P:tge 4 of 7 Pages 6O ' d 1666 85Z Z IS sagEi�ossty 56-go_,aer Deliverables: Local Review Meetings (Six Person-Days) • Task 5: Draft Implementation Documents Consultant will prepare a draft impact fee resolution for County, a model ordinance for adoptions by participating municipalities and a model intergovernmental agreement(IGA)to implement the regional road impact fee system for the two study areas. The implementation documents will be sufficiently easy-to-understand and well-defined that they will eliminate the need for a separate administrative manual. They will address,but not be limited to, such procedural issues as: • impact fee schedules; • phase-in provisions; - independent fee study criteria and standards; • methodology for fee collection utilizing the existing Weld County framework; • pre- and post-ordinance credit provisions; - accounting and expenditure provisions; • waiver and exemption requirements; • refunding alternatives and procedures; • procedures for prioritizing impact fee expenditures; and • periodic update requirements. The draft resolution will incorporate County's standard format and will be structured either as a standalone ordinance to be codified later or an amendment to a specific section of the County Code, as directed by County. An initial working draft of the implementation documents will be provided to the County Attorney for review and comment prior to delivery of the public review draft. The public review draft will be delivered within eight weeks of the completion of Task 4. Deliverables: Staff Review Draft Resolution, Model Ordnance and Model IGA Public Review Draft Resolution, Model Ordinance and Model/G4 Task 6: Local Review:I/letting on Implementation Documents A meeting with County and participating municipal staff, attorneys and/or elected officials will be held following delivery of the public review draft of the implementation documents. These meetings will be scheduled approximately one week after delivery of the drafts to provide time for staff review prior to the meetings. Consultant will prepare exhibits and handouts sl,itaiile for public meetings that illustrate and summarize the results and recommendations of Task 5. This task is limited to a maximum of three person-days of Consultrnt time. Page 5 of 7 Pages OT 'd d 17666 85Z ?TS setgR!_Dossty uv=un © d8r -: ...Z T 6a-80--uQC` Deliverables: Local Review Meeting(Three Person-Days) Task 7: Final Report Following review and comment on the draft road impact fee study and implementing documents, Consultant will make appropriate revisions and provide final drafts of the Roadway Improvement Plan, Road Impact Fee Study, County road impact fee resolution, model municipal road impact fee ordinance and model intergovernmental agreement. Final drafts will be delivered within four weeks of the completion of Task 6. Deliverables: Final Draft Roadway Improvement Plan Final Draft Road Impact Fee Study Final Draft Resoluton, Model Ordnance and Model IGSA Task 8: Final Presentations A principal of the Consultant will attend a study session and a public hearing to present the impact fee study and implementation documents to the Board of County Commissioners, Planning Commission and the governing bodies of participating municipalities. Deliverables: Atte'Jance at Three (3) Public Meetings Task 9: Implementation Assistance Following the final presentations, Consultant will prepare a final set of revisions to the Roadway Improvement Plan, Road Impact Fee Study and implementation documents, if necessary to reflect changes made by the Board of County Commissioners. Consultant will deliver to County original and magnetic disk versions of all documents and supporting spreadsheets and models. Consultant will also provide sample administrative forms and be available for up to 40 hours of telephone assistance to assist in the establishment of the administrative structure for the impact fee system. Deliverables.- Final Revisions to Plan, Study and Implementation Documents Original and Magnetic Disk Versions of Documents/Spreadsheets Sample Administrative Forms Telephone Assistance (40 Hours) Project Schedule The project schedule outlined in the scope of services is summarized in the following flowchart. As shown below, it is anticipated that final report documents can be completed in six months, depending upon local review time. The illustrated timeline is Page 6 of 7 Pages t I 'd 17666 SSZ ZIS sa.le!.,ossv uE-nuna d8t : 2I 66-9O-uef' approximate and subject to modification. Months from Project Start. at County Task 2 3 4 S 6 Discretion I:Project Organization [ 2: Draft Roadway Improvement Plan 3: Draft Impact Fee Study • 4:Local Review Meetings on Plan/Study 5: Draft Implementation Documents 6: Local Review Meeting on Documents yr 7: Final Report 8: Final Presentations * * Implementation r:3, :,„ '"r 9: I tation Assistance • = deliverable work product * =meeting/public hearing Page 7 of 7 Pages zT ' d -b666 8Sa ZI5 sal.�iossv ueZurfa d6T : ZI 66-so-ueC Exhibit B Fee Schedule The total cost of the professional services described in this proposal is$99,140. This lump-sum budget includes all direct and indirect expenses incurred by Consultant in performing the services. The breakdown of project cost by task is presented below_ County will be billed monthly based on percent completion of individual tasks. Tusk Cost 1: Project Organization $3,980 2: Draft Roadway Improvement Plan $23,100 3: Draft Tmpact Fee Study • 3 $19,100 4: Local Review Meeting on Plan/Study $7,410 5: Draft Implementation Documents $12,200 6: Local Review Meeting on Documents $4,930 7: Final Report $15,200 8: Final Presentations $3,420 9: Implementation Assistance $9,800 Total $99,140 Additional consultant trips or other services beyond those specified in the scope of services will be negotiated separately or billed on a time plus expense basis. Hourly billing rates for Consultant personnel are $120/hour for James Duncan, $90/hour for Clancy Mullen and$125/hour for Craig Richardson. £I ' d V666 8SZ ZIS saa.ee. ossty ueunq d6I _2I 66-9O-eve ,il`i Ui—, d L u ., i'I'i IKHN,.*AI ji IUN uVI,J, YHA NU, OL,):1 1 . UJ DEC 16 '98 16150 FR FHU 303 721 0632 TO 19702216239 P.03'18 Mndso,Transportation Study Proposal SCOPE OF WORK The Town of Windsor recently completed a Comprehensive Plan, one element of which was a Circulation and Transportation Element, The preparation of that element was primarily conducted by Town staff based on their extensive knowledge and understanding of the transportation needs of the community. As such, the plan represents an excellent framework for the Town's program for transportation improvements. With that framework in place, the Town now wishes to pursue a number of specific issues which have arisen as a result of the work on the Comprehensive Plan. The following is an outline of a scope of work which addresses those issues. 1. Review of Circulation and Traw;portation Plan 1.1 Conduct a review of the Comprehensive Plan document to understand the content of the plan and the basis upon which it was developed. 1.2 Meet with Town staff to determine any changed conditions which have occurred in the Town subsequent to the completion of the plan and which could suggest modifications to the plan, 1.3 Conduct a limited traffic counting program on Town streets to supplement the - traffic volume data compiled through the Weld County Impact Fee Study.These locations will be coordinated with Town staff. 1.4 Modify the North Front Range travel demand model to better reflect the proposed roadway network in the Windsor area. This will also require the Town planner to assist in the preparation of refined land use estimates by traffic analysis zones (TAZ) based on the Comprehensive Plan. Using the revised model, prepare long-range travel demand estimates on the primary roadway network in the community. 1 .5 With this information, provide a preliminary critique of the Circulation and Transportation Plan, 1 .6 Review areas of question with Town staff to obtain a better understanding of the background and the reasons for those parts of the Plan. 1.7 Make recommendations for modifications to the plan, as appropriate. Also recommend other items which should be analyzed In greater detail in this planning effort. EXHIBIT "2" Falsbwv Han a wrav g Page 1 , + Ju U u r r:l chit ply, - f? 16 '98 16:51 FR FNU 303 721 0832 TO 19702216239 P.04/16 Windsor Tnna'purtapon Study Proposal 2. Review Street Standards 2.1 Review the roadway functional classification categor' 's used in the Comprehensive Plan for applicability to the Town of Winds& 2.2 Review the Minimum Street Standards as published in the Cc, iprehensive Plan, 2.3 Make recommendations for revisions to the functional classif, ration definitions or the street standards, with a specific focus on the need to incorporate bicycle facilities Into the standards. 3. Evaluate SH 392: 1-25 to Town • 3.1 Compile all available data related to existing conditions along SH 392 from 1-25 to Windsor, These data should include: Roadway Geometry Traffic Data Right-of-Way Property Ownership Aerial Photography/Topographic Mapping 3.2 Conduct discussions with CDOT representatives to determine the status of planning for improvements to SH 392. 3.3 Review CDOT traffic volume projections and the projections from the regional model to estimate future travel demand on the roadway and to identify desirable laneage requirements to serve that demand. 3.4 Prepare drawings to illustrate the comparative effects of designing the road as a five lane section vs. a seven lane section. If possible, these illustrations will be prepared on aerial photography as a base. 3.5 Summarize the relative merits of each alternative, addressing'a range of factors. These would include capacity versus demand, right-of-way impacts, transition to the 1-25 interchange and to the downtown street section, environmental impacts, etc. 3.6 After public comment and review with Town staff and elected officials,prepare a recommended laneage plan for SH 392. Felsbwg Huy&Ukvty Pain 3 -LII -1 1111 UJ'LJ I II 11 ,1vAl .1 IVPI J1�iv, " ' . DEC 16 '98 1651 FR FHU 303 721 083--? l0 19792216235 2.`35/18 Windsor Transportation Study Proposal • 4. Assess Truck Bypass' • 4.1 Utilizing the traffic count data, which should include vehicle classification counts on the State Highway System,determine the magnitude of through truck traffic traveling through downtown. If feasible, work with the mobile truck inspection team to collect information on origin and destination of trucks through town. With whatever information is available, identify general travel patterns of through trucks. 4.2 Identify potential alternative routes upon Which truck traffic should be directed in order to minimize their impact on the downtown. 4.3 Evaluate all alternatives to Identify their relative merits and deficiencies. 4,4 Make a recommendation regarding the desirability of a truck bypass route and a preferred route, if appropriate. 5. Evaluate North Connection to 1-25 5.1 Utilizing the Comprehensive Plan and the travel demand projections, assess the general need for and benefits of a new interchange to (-25 which would provide a connection to the northern part of the community. 5.2 If it is desirable, identify and evaluate alternative locations for the interchange and the connecting routes to Town, 5.3 Recommend a preferred location/connecting system far incorporation into the Comprehensive Plan. 6. Prepare Access Guidelines/Plan 6.1 Conduct Inventory of all accesses along SH 392 from 1-25 to WCR 21 , This Inventory will Include land use served, movements allowed, and lane geometries, 6.2 Compile all land use development proposals which have been submitted. Identify through these plans and through discussions with COOT all approved or proposed additional accesses. 6.3 Identify the appropriate access category far each segment of SH 392 to reflect the objectives of the Town in the Comprehensive Plan. 6.4 Utilizing the State Highway Access Code, prepare a preliminary conceptual Access Management Plan for SH 392, showing all accesses (existing and future). The plan will include access locations, turns allowed, auxiliary lane requirements, and appropriate traffic Control devices. felsburg Hoff 8 Maio Papa 3 t YIIiDfUp ❑I 'UIV ,VW, fl-IA NU. - OCJJ 1 UU/ i'J DEC 16 '98 16;51 FR Diu 303 721 0832 TO 19702216239 P.06/18 Windsor Trensacaadon Study . Proposal 6.5 Review this preliminary plan with affected property owners through the public • participation process. 6.6 Prepare a final conceptual Access Management Plan. This work effort will not • develop an Intergovernmental Agreement (IGA) with the Colorado Department of Transportation, but it wilt provide the documents necessary for the Town to pursue the IGA if they wish to do so, 6.7 Working with Town staff, prepare general access management guidelines to use on Town streets. 7. Overview of Other Potential Issues 7.1 Although this effort cannot be well defined at this time, it can be expected that other transportation issues will arise through this planning process and through public participation. The consultant will identify all such issues and will prepare an approach to address each subject. If within the budget constraints of this study, the appropriate work will be completed, at the direction of the Town. 8. Public Participation 8.1 Conduct two joint study sessions with the Planning Commission and the Town Board: One at the beginning of the study to review the transportation element of the Comprehensive Plan and to solicit input regarding other issues and concerns. One prior to finalization of the report and its recommendations. • 8.2 Conduct two issue-wide public workshops in the community: One at the beginning of the study to review the transportation element of the Comprehensive Plan and to solicit input regarding other issues and concerns. One prior to finalization of the report and its recommendations. 8.3 Conduct a workshop with affected property owners to specifically discuss the Access Management Plan for SH 392. 8,4 Make interim presentations to elected officials as appropriate to provide work status updates. Ps shwy Holt Q (*Vcw Page 4 tut JI.1111 )N LA C, I'5R IYU. Cam DEC 16 '98 16:51 FR FHU 303 721 0832 TO 19702216239 P,07/18 Windsor T/inspormmn Study Proposal 9. Documentation 9.1 Prepare a draft report summarizing all data collected, analyses conducted, findings and recommendations. Submit draft report to Town for review. 9.2 Based on input from the Town, prepare a final report and publish twenty (20) copies for the Town. Fetsburg Holt&(Nevis Pages 5 .... •, '11:., vlA I 1 .i .' n , t0;_J.� Y. G(1/ DEC 16 '98 15.52 FR I- 9U 3G„ 721 0832 TO 19702216239 8.09/18 Malays Trensaonedan Srudy Proposal • PROJECT STAFFING Robert W. Pershing, P.E. will serve as Principal-in-Marge of this assignment. As such, he will be responsible for oversight of the project and for ensuring that all necessary resources of the company are assigned In order to complete the prc?iect in a timely manner. Bob is very familiar with the area having served as the Project Manager on the Upper Front Range Regional Transportation Plan, the North Front Range Reg=;mal Transportation Plan, and the Larimer County Transportation Plan. He is also present! serving as Principal for the Weld County Transportation Impact Fee Study, The Project Manager will be Richard R. Fulmer, e'.E, a Senior Transportation Engineer with Felsburg Holt & Ullevig. Rich has over 12 years of diverse experience in the field of transportation engineering and planning and has v orked on projects throughout Colorado. He recently completed a corridor study in the City c Greeley and several access management plans for the City of Brush. Rich win be assisted by Elliot M. Sulsky, P.E, Alt'P and Todd Pelotas, EIT. Elliot will assist in the travel demand forecasting and in the review of tie comprehensive plan. He is an Associate with the firm with many years of experience; he avorked on the Larimer County Impact Fee Study, and he is currently the Project Manager for the Weld County Impact Fee Study. Todd has a Masters Degree in Transportation from the :Jniversity of Texas and has been with the firm for several years. In Northern Colorado, he is c=urrently assisting in the development of an access control plan for US 85. In addition, we wii utilize the services of a student intern for approximately 10 hours per week, This intern wii be located in Northern Colorado and will, thus, be very useful for data collection and local contact. Resumes of these key individuals are attached for your review. folsbu g Molt&UNevng Page 6 I r !9U -. 1 ']LJ.J V,,,,/ U; . DEC 16 '98 1S:52 FR FHU 303 '21 0832 TO 19702216239 P.OF 19 Wbdsor Tiansporrstion Study Proposal SCHEDULE AND BUDGET To ensure the appropriate public participation, we estimate that the above outlined scope of services could be completed within a six month time frame. The following tables provide a summary of the estimated man hours and the project budget based on the work scope outline: Estimated Man Hours 4. r. :1'1^. -'-, '.r•'1:-.i.'` :;,, 4 •,i ...'i 7i:•`.. eotq[yt'' . .-.1.^;. - •'.r „P,rjrici.aG;�`s,En irfeety Associate E �. .' 1'.••,''• , Engineer- • Siippgrt• 1. Review of 4 20 40 Transportation Plan 8 8 2. Review Street 2 8 Standards 2 3. Evaluate 392 4 20 20 20 4. Assess Truck 4 16 B 12 4 Bypass 5. Evaluate North 2 16 Connection 12 4 6. Prepare Access Plan g 40 - 20 20 7. Other Issues - 12 12 4 8. Public Participation 12 32 20 20 9. Documentation 4 20 - 16 20 TOTALS 40 184 , 40 120 102 fdxbwy Holt& Uaswg Pogo 7 DEC 15 '58 16:52 FR FHU .3a3 721 9'632 TO 15702216239 P.10/18 Windsor Transportation$rudy ._ Proposal Estimated Budget Labor Principal 40 Hours @ $120.00 = $ 4,800 Senior Engineer 134 Hours @ $ 80.00 = $14,720 Associate 40 Hours @ 8100.00 m $ 4,000 Engineer 120 Hours @ $ 55.00 a S 6,600 Support 102 Hours @ $ 50.00= $ 5.100 Subtotal $35,220 Other Direct Costs Intern (NFRT & AQPC) S 2,500 Traffic Counts $ 2,000 Travel $ 500 Reproduction S 1,200 Miscellaneous S 300 Subtotal $ 6,500 Total Estimated Budget 541,720 • Fsfrh*rg Irak&1Nhrlg Page 3 Hello