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Home My WebLink About971996.tiffCOUNTY OF WELD 1998 PROPOSED BUDGET MESSAGE PRESENTED TO: WELD COUNTY BOARD OF COMMISSIONERS George E. Baxter, Chair Constance L. Harbert, Pro-Tem Dale K. Hall, Commissioner Barbara J. Kirkmeyer, Commissioner W. H. "Bill" Webster, Commissioner BY THE DIRECTOR OF FINANCE AND ADMINISTRATION DONALD D. WARDEN September 1997 971996 r -I �5 TABLE OF CONTENTS PAGE BUDGET MESSAGE 1 DISTINGUISHED BUDGET PRESENTATION AWARD 8 1997 BUDGET PLAN 9 BUDGET CALENDAR 12 POINTS OF ISSUE AND POLICY MATTERS: Overview of Budget and Management System 13 Hierarchy of Budget Information 14 Weld County Mission Statement 15 County Strategic Objectives 16 Implementation and Results of Strategic Objectives 17 Budget Process 19 Highlights 20 Target Budget Approach 21 Solutions/Approaches 22 Goals of Budget Process 23 Major Program Specific Goals 24 1998 Guidelines 25 1998 Special Budget Instructions 27 Requirements vs Resource Capacity 29 1998 Program Issues 30 Budget Policies 31 Revenue Policies and Assumptions 32 Specific Revenue Assumptions of Significant Revenue 33 Policy Directions 35 Significant Changes in Policy from Prior Years 37 Significant Budget and Accounting Policies 38 Investment Policy 40 Capital Improvements Policy 41 Explanation of Individual Funds 43 Organizational Responsibility for Budget Units 45 Policy Matters/Points of Issue with Fiscal Impact 47 EMPLOYEE SALARY SCHEDULE AND BENEFITS: Salary Recommendations 49 1998 Health Insurance 50 Salary Adjustments by Department 52 SUMMARY OF FUNDS: Graph -- All Fund Revenues 55 Graph -- All Fund Expenditures 56 Summary of Fund Balances 57 1997 Assessed Values to be Used for 1998 Budget 58 Net Program Cost 59 Summary of 1996 Allocated Costs Applicable for 1998 61 Ten Year Trend Data: Beginning Fund Balance 62 Cumulative Percent Increase: Expenditures and Taxes 63 Weld County - Organizational Chart 64 Summary of County Funded Positions 65 GENERAL FUND: Graph -- General Fund Revenues 67 Graph -- General Fund Expenditures 68 Ten Year Trend Data: General Government 69 Public Safety 70 Health and Welfare 71 Narrative Fund Summary 72 Summary of Revenue 73 Summary of Expenditures 77 Office of the Board 80 County Attorney 81 Public Trustee 83 Clerk to the Board 85 Clerk and Recorder 87 Elections 88 Treasurer 89 Assessor 91 County Council 93 District Attorney: Ten Year Trend Data 95 Budget Unit Summary 97 Juvenile Diversion 99 Victim Assistance 101 Finance and Administration 103 Accounting 105 Purchasing 106 Personnel 108 Planning Services 110 Buildings and Grounds 112 Computer Services 114 Geographical Information System 116 Capital Outlay 118 Printing and Supplies 120 Sheriffs Office: Ten Year Trend Data 122 Budget Unit Summary - All Departments 123 Sheriff Administration 125 Sheriff Office Operations 127 County -wide Animal Control 129 Regional Forensic Laboratory 130 Drug Task Force 132 North Jail Complex 133 Centennial Jail 134 Office of Emergency Management 136 PAGE SUMMARY OF FUNDS (Continued): Communications - County Wide 137 Communications System Development 140 E-911 Administration 141 Criminal Justice Information System 142 Coroner 143 Community Corrections 144 Public Service - DUI 145 Building Inspection 146 Weed and Pest 148 General Engineering 150 Missile Site Park 152 Airport 153 Senior Programs 155 Waste Water Management 156 Developmentally Disabled 157 Weld Mental Health 158 Transfers: Agency on Aging 159 Health Department 160 Economic Development 161 Building Rents 162 Non -Departmental 164 Extension 165 County Fair 167 Veteran's Office 168 Contingency (Salary) 169 PAGE ROAD AND BRIDGE FUND: Graph -- Revenues 171 Graph -- Revenue Changes 172 Graph -- Expenditures 173 Graph -- Ten Year Trend Data 174 Narrative Fund Summary 175 Concerning Local Accountability for Money Used for Highway Purposes 176 Construction Bidding for State -Funded Local Projects 177 Summary of Revenue 179 Summary of Expenditures 180 Administration 181 Trucking 182 Motor Grader 183 Bridge Construction 185 Maintenance Support 187 Other Public Works 189 Mining 191 Grants -in -Aid to Cities and Towns 192 Non -Departmental Revenue 193 Contingency (Salary) 194 iii PAGE SOCIAL SERVICES FUND: Graph -- Social Services Revenues 195 Graph -- Social Services Expenditures 196 Graph -- Ten Year Trend Data 197 Narrative Fund Summary 198 Summary of Revenue 199 Summary of Expenditures 201 Mandated Federal and State Programs 202 Regular Administration 203 Employment First 204 Medicaid Transportation 205 Case Services 206 Medical Exams 207 Fraud 208 IV -D Administration 209 Food Stamps 210 Staff Development 211 JOBS Program 212 Temporary Assistance to Needy Families 213 Aid to Needy Disabled 214 Day Care 215 Old Age Pension 216 Foster Care of Children 217 Family Preservation Program 218 LEAP Administration 219 LEAP Outreach 220 Low Income Energy Assistance Program (LEAP) 221 LEAP Emergency 222 General Assistance 223 FEMA/Housing Grants 225 HEALTH FUND: Graph -- Health Fund Revenue 227 Graph -- Health Fund Expenditures 228 Graph -- Ten Year Trend Data 229 Narrative Fund Summary 230 Summary of Revenue 231 Summary of Expenditures 233 Budget Unit Summary - All Departments 235 Non -Program Revenue 237 Administration 238 Health Promotion 240 Community Health Services 242 Environmental Protection Services 244 iv HUMAN SERVICES FUND: Graph -- Ten Year Trend Data 247 Narrative Fund Summary 248 Summary of Revenue 249 Summary of Expenditures 251 Head Start Program 253 Migrant Head Start 254 Pre -School Fund 255 Family Support Program 256 Job Service 257 Summer Job Hunt 258 JOBS Program 259 Employment First Program 260 Youth Corps (YCPI) 261 Summer of Service 262 Temporary Assistance to Needy Families 263 JTPA II -A Adult Program 264 JTPA II -C Youth Program 265 JTPA II -B Summer Youth 266 JTPA PI Grant 267 JTPA EDWAA 60% 268 Educational Lab 269 Americorp Program 270 AAA - Administration 271 AAA Support Services 272 AAA Congregate Meal 273 AAA Home Delivered Meals 274 AAA In -Home Support 275 AAA Health Services 276 AAA Elder Abuse Grant 277 AAA Special Ombudsman 278 AAA Single Entry Point 279 AAA Leap 280 JTPA Older Worker 281 Federal Transit Grant 282 JTPA Older Worker EDWAA 283 AAA Other Programs 284 Transportation 285 Supplemental Foods 286 Weatherization Program 287 Community Services Block Grant 288 Vehicle Replacement Pool 289 v PAGE PAGE SPECIAL REVENUE FUNDS: Narrative Summary of Funds 291 Conservation Trust Fund Summary of Revenue 292 Summary of Expenditures 293 Budget Unit Summary 294 Contingency Fund: Summary of Revenue 297 Summary of Expenditures 298 Budget Unit Summary 299 Emergency Reserve Fund: Summary of Revenue 300 Summary of Expenditures 301 Budget Unit Summary 302 Solid Waste Fund Summary of Revenue 303 Summary of Expenditures 304 Code Enforcement 305 Budget Unit Summary 306 CAPITAL FUNDS: Narrative Summary of Fund 309 Summary of Revenue 310 Summary of Expenditures 311 Budget Unit Summary 312 Long Range Capital Projects Five -Year Plan 313 PROPRIETARY FUNDS: Narrative Summary of Funds 345 Ambulance Enterprise Fund: Summary of Revenue 346 Summary of Expenditures 347 Budget Unit Summary 348 IGS - Motor Pool Fund Summary of Revenue 350 Summary of Expenditures 351 Budget Unit Summary - Motor Pool Equipment 352 Budget Unit Summary - Administration 356 Printing & Supplies Fund Summary of Revenue 357 Summary of Expenditures 358 Budget Unit Summary 359 vi PROPRIETARY FUNDS: (CONTINUED) PAGE Health Insurance Fund: Summary of Revenue 360 Summary of Expenditures 361 Budget Unit Summary 362 Insurance Fund: Summary of Revenue 366 Summary of Expenditures 367 Budget Unit Summary 368 Self -Insurance Policy Limits, Coverages, Retentions 370 PBX - Phone Services Fund: Summary of Revenue 371 Summary of Expenditures 372 Budget Unit Summary 373 Weld County Finance Authority Summary of Revenue 374 Summary of Expenditures 375 Budget Unit Summary 376 GLOSSARY vii 377 elitri+1 RR% VIII DEPARTMENT OF FINANCE AND ADMINISTRATION PHONE (303) 356-5000, EXT.4218 FAX: (303) 352-0242 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 COLORADO September 5, 1997 Weld County Board of Commissioners 915 10th Street Greeley, CO 80631 Board Members: The Weld County 1998 budget for operations and capital outlay totals a gross amount of $79,759,471, with a net of $78,470,814 when interfund transfers are excluded. The Internal Service Funds total an additional $5,834,938. The budget has been prepared in accordance with your directives developed during the budget process. The budget is funded with revenue estimates of $49,021,767, anticipated fund balances of $8,350,240, and the maximum allowed property tax of $30,709,145 under Amendment One (TABOR) and the Weld County Home Rule Charter. FINANCIAL PLAN ECONOMIC CONDITIONS AND OUTLOOK Weld County's economy shows few signs of weakening, thus continuing its healthy pace of the last few years. Unemployment in the county is the lowest since 1979. The strength of the job market bodes well for the future economic growth and hopefully the success of the new welfare reform efforts to find employment for welfare clients. Weld County's mid -1997 unemployment rate is below the national average at 4.2%. There are reports in the county that the tight labor market is making it difficult for businesses to hire qualified workers. Companies continue to come to Weld County and many here are announcing expansions. Hewlett- Packard announced expansion in the Greeley plant, as well as Dovatron, a manufacturer of circuit boards, announced plans to add 100 employees in the next six months. Applied Films is moving 300 employees into Weld County from Boulder County with plans to add an additional 150-200 jobs in the near future. Metal Sales Manufacturing, locating in southwestern Weld County, has an employment level of nearly 100. According to the Economic Development Action Partnership, Weld County has averaged over 1,000 newly created primary sector jobs annually over the last four years from new and expanding firms. 1 Construction activity continues to expand in Weld County. Greeley's construction activity is dominated by residential growth. Commercial construction has slowed this last year, but yet it is still brisk in many parts of the county, especially along the 1-25 corridor. The average price of housing in Weld County remains well below other Front Range Colorado counties, especially in the $100,000 to $150,000 housing market. Thus, making Weld County one of the most affordable places to live in the area. . The agricultural economy in Weld County is strong even with many crop prices being lower in 1997 than 1996. Beef prices have rebounded from last year. Agriculture still plays a major role in the Weld County economy, even with its economic diversification. In addition, the oil and gas industry is a major factor in the local economy with over 12,000 producing oil and gas wells in Weld County. Overall the future of Weld County's economy is very bright with expectation of remaining strong through the remainder of this decade. FOR THE FUTURE As Weld County looks to 1998, a number of significant changes will be in focus for the Board and staff to meet the needs of the county. The passage of State Constitutional Amendment One (TABOR) will continue to have a significant impact on the future of Weld County government. The tax, revenue, and spending limitation will constrain many of the fiscal options historically available to Weld County. The provision allowing the return of unfunded state mandates to the state over a three year period was not upheld by the courts; thereby requiring counties to continue to provide social services and court facilities with limited control over the growth in costs of these programs. The 1998 budget has been developed within the limitations of Amendment One with the Social Services mandated costs included. Welfare reform and Electronic Benefit Transfer (EBT) will have significant impact on the county during 1998. Client eligibility, program design, state rules, allocation methods, and funding levels, are some of the major changes that will occur. In addition, EBT will change the method with which clients and providers receive grants or payment for services. It will take about a year and a half to determine the financial impact of these changes. AFDC and JOBS were replaced in July 1997 with Temporary Assistance to Needy Families (TANF). A greater emphasis will be made to help clients find employment as opposed to granting them a welfare payment. A federal time limit will take effect for most clients. Social Services will begin to use EBT in 1998. Distribution of grants and provider payments will be handled by a state contractor. Clients will receive their benefits at automated teller machines and at point of sale terminals. The department's providers of services, such as foster care and day care, will receive payment directly in their bank account. The department will no longer receive advance payments for most programs. Instead they will receive a monthly bill from the state or an adjustment to administrative advances. This change will affect the cash balance for the department and the interest earned for funds on deposit. 2 The continued growth of the jail inmate population will result in significant expenditures in this area in 1998. The total added costs to open the new 160 bed facility will be over $1,800,000 in the 1998 fiscal year. The Weld County Jail was constructed in 1978 and has been remodeled three times to increase the capacity to 294 beds as of 1994. Jail population due to mandatory incarceration, population growth, backlog of state inmates into the county jail, and stiffer sentencing practices are causing the jail population to grow each year. Although alternative jail programs are being developed there will be no relief in the growth rate of inmates in the immediate future. The additional jail complex was constructed in the Weld County Business Park. The total project of approximately 211,355 square feet will be constructed in phases with the first phase being approximately 125,775 square feet and the remaining phases over a 20-30 year period. Portions of Phase One were completed in 1997 and include the core support facilities and one pod to house 160 additional inmates. Each additional phase would be in increments of 160 beds. The current facility would continue to be operated as a pre-trial and maximum security facility. The new facility would start out as only minimum security and move to medium security in later phases. The entire site has been developed in 1996-97, along with construction of portions of Phase One. It is recommended that the county reserve $4,350,000 in additional resources in the five-year plan for funding of additional phases of bed space. The new Denver International Airport was opened in 1995 and will significantly impact Weld County over time. The site of the new airport is less than 15 miles from the southern border of Weld County. The spin-off growth from the airport is expected to positively impact Weld County from Greeley south. The county is positioning itself to deal with this growth as it impacts land use, transportation, human service requirements, and economic development. In 1996 the Board committed to the development of a Geographical Information System (GIS) for Weld County. In 1997 a GIS Implementation Plan was developed and approved by the Board. A major part of the implementation plan is the control for planimetric and topographic mapping to support development of the orthophotography and to register parcel data. The cost to do the urbanized areas in 1998 is budgeted at $750,000. Further expansion of this area and effort will be dependent upon available resources and need in the future. The bulk of the costs for this effort are one time and with updates periodically every 5 to 10 years. The base operational costs will not include the $750,000 In future years. The GIS will give much needed management information with spatial and descriptive data about attributes of Weld County. GENERAL GOVERNMENT FUNCTIONS Revenue for general government functions including General, Special Revenue, Capital Expenditures, Internal Service and Enterprise Funds total $79,730,912 in 1998, a decrease of 21.5% over 1997. The decrease is totally attributed to Social Services revenue due to Electronic Benefit Payments to welfare clients and providers by the State of Colorado. The Social Services revenue will not flow through the county's books any longer. The amount of revenue from various sources and the decreases compared to 1996 are shown in the following tabulation: 3 Revenue Sources Property Taxes Other Taxes Licenses and Permits Intergovernmental Revenue Charges for Services Ambulance Fees Miscellaneous Revenue Fee Accounts Internal Service Charges Percent Amount of Total Increase (Decrease) from 1997 $ 30,709,145 38.5% $ 1,462,340 2,985,000 3.7% 284,000 1,121,636 1.4% 177,700 25,449,969 31.9% (25,829,944) 4,629,316 5.8% 1,193,854 3,351,493 4.2% 283,508 3,319,715 4.2% (10,363) 2,589,300 3.3% (36,000) 5,575,338 7.0% 588,597 Total $ 79,730.912 100.0% $(21.886,308) Expenditures by function for the General, Special Revenue, Capital Expenditures, Internal Services, and Enterprise Funds total $84,305,752 for 1998 which is a decrease of 20.07% over 1997. Again, the decrease is totally attributed to Social Services payments. The amounts by function and the increase over 1997 are as follows: Expenditure Sources General Government Social Services Road and Bridge Public Safety Human Services Health Capital Public Works Contingency Miscellaneous Culture and Recreation Auxiliary Ambulance Internal Services Total Amount $ 13,270,278 11,080, 933 14,243,587 15, 983, 359 8,454,908 3,695,333 1,475,000 390,888 3,090,000 2,451,988 371,461 599,186 3,363,893 5,834.938 $ 84,305,752 Percent of Total Increase (Decrease) from 1997 15.7% $ 1,982,706 13.1% (23,186,042) 16.9% (2,292,080) 19.0% 1,395,231 10.0% 848,466 4.4% 166,398 1.8% (1,821,000) 0.5% -0- 3.7% 190,000 2.9% 681,747 0.4% 53,800 0.7% 106,274 4.0% 283,508 6.9% 418.197 100.0% $(21,172.795) Enterprise Operations: The county's enterprise operation is comprised of the Ambulance Service. The Ambulance Service is a county -wide advanced life support emergency medical service. The program is totally supported by fees. The operation anticipates nearly 7,500 calls in 1998 and generated revenue of $3,363,893. 4 Capital Project Funds: The Capital Expenditure Fund was established to account for all capital projects for general county use. At the end of each fiscal year, the completed project items are transferred to the General Fixed Asset account group. The county has developed a five-year Capital Improvements Program outlining projected costs and probable sources of funding for various capital improvement projects. The major project in that plan for 1998 includes funds to construct a new Public Works Facility for$1,325,000. Other projects include special projects ($100,000) and a new grader shed ($50,000) for total projects of $1,475,000. Debt Administration: In 1997 the county continues to have no bonded indebtedness. With the passage of HB1579 in 1981, Section 30-35-201, C.R.S., now allows the debt ceiling to be 3% of the assessed valuation of the county. Thus, Weld County maintains over a forty-five million dollar allowable debt capacity in accordance with Colorado State Statutes. There are Certificate of Participation Bond Issues for the construction of the Correctional Facility and Administration Buildings totaling $8,840,000. Cash Management: Cash temporarily idle during the year will be invested in time deposits ranging up to 180 days to maturity. Interest earned on investments of cash held by the County Treasurer will be recorded as revenue in the General Fund, with the exception of interest attributed to the Insurance Fund, Health Insurance Fund, Trust Funds, and the interest earned on certain deposits held for other taxing authorities. The amount of interest anticipated in 1998 is $1,475,000. The county's investment policy is to minimize credit and market risks while maintaining a competitive yield on its portfolio. Accordingly, deposits are either insured by federal depository insurance or collateralized. All collateral on deposits are held either by the government, its agent or a financial institution's trust department in the government's name. Risk Management: During 1998 Weld County will continue to be a member of Colorado Counties Casualty and Property Pool so all casualty insurance coverage is being provided via pooling with other Colorado counties. The pool offers full safety and risk management programs to minimize losses. Losses are funded on a self-insurance option basis. Worker's Compensation will be provided via a state approved self-insurance program. Mill Levy: The mill levy will be determined once the assessed value is finalized in December. The preliminary assessed value for the 1998 budget is $1,480,664,752 which is up $153.6 million or 11.57%. The only class of property decreasing was agriculture, which dropped $34.9 million or 26.2%. The largest increase came in residential properties, which are up $105.5 million or 29.82%. Commercial and industrial property values are up $33.64 million or 9.4%. Oil and gas that had dropped in 1996 is up $35.5 million or 11.88%. Employee Compensation Pay: The 1998 budget provides for an average 4% salary increase. All other employee benefits remain unchanged. 5 MAJOR FACTORS IMPACTING THE 1998 BUDGET The major factors impacting the 1998 budget range from specific programs to the fiscal and taxing environment Weld County must operate within currently. Amendment One (TABOR) imposes a reduction of the mill levy, plus property tax, spending and revenue limits not exceeding inflation and growth in net new construction. Again, the most significant factors impacting the 1998 budget is the operation of a new county jail. Completion of the construction of the jail in 1997 was critical. Mandatory incarceration, population growth, backlog of state inmates into the county jail, and stiffer sentencing practices are causing the jail population to grow. Although alternative jail programs are being developed there will be no relief in the growth rate of inmates in the immediate future. 1998 will be the first full year for the operational costs of the jail to be included in the budget. General government functions are up $1,982,706, primarily due to the funding of the Geographical Information System (GIS) at the level of $995,684. In addition, the Election Department is up for the general election year by $71,529 and Printing and Supply is now in the General Fund at $133,071. Building sand Grounds is up $419,080 with over two -hundred thousand more square feet of space to maintain with the addition of the new jail, Social Services, and Health buildings. The District Attorney is up $52,933 with additional staff. Public Safety is up $1,395,231. Well over a million dollars of the increase is attributed to the first full year of operational costs for the new North Jail Complex, which is a 160 -bed facility. The remaining increase in Pubic Safety is directly related to Community Corrections grant program that have been expanded by the State of Colorado. The Health subsidy is up $73,575 for salary adjustments. Funding for mental health has been reduced $91,875. A proposed salary adjustment of 4% results in a $607,704 increase. Other budget items are relatively stable for 1998. Licenses and permits are up $126,500 in the area of building permits due to rate changes and growth in activity. Grant revenues are up $308,413 as a result of Community Corrections grant increases. Charges for services are up $452,860. This increase is caused by revenue from DOC inmates ($106,284), Victim Witness ($50,000), Building and Grounds ($115,826), Information Services ($21,000), and Communications for emergency medical dispatch and tower rental ($101,305). Other revenues are very stable and unchanged for 1998. Public Assistance in the Social Services Fund has dropped to $11,080,933 due to welfare reform and electronic benefit transfers (EBT). Both factors will have significant impact on the 1998 budget. Client eligibility, program design, state rules, allocation methods, and funding levels, are some of the major changes that will occur. In addition, EBT will change the method under which clients and providers receive grants or payment for services. It will take about a year and a half to determine the financial impact of these changes. AFDC and JOBS were replaced in July 1997 with Temporary Assistance to Needy Families (TANF). A greater emphasis will be made to help clients find employment as opposed to granting them a welfare payment. A federal time limit will take effect for most clients. In the Communication Dispatch Unit, emergency medical dispatch will be added as a service to the public. The cost of $96,957 will be paid for via a chargeback to the Ambulance Service. In addition to providing immediate emergency medical direction to callers, it will allow a better response assessment of patients for ambulance dispatch purposes. 6 The 1998 Proposed Budget contains adequate resources to provide a level of service similar to 1997. The county will continue to focus on improving service and communication with our citizens within our resources. Demands in many areas continually exceed resources available. To serve the growing needs in the county, we will continue to explore possibilities for improved efficiency while maintaining excellence in service. Many uncertainties face county governments like Weld County, as they deal with Welfare Reform, cope with growing populations with diverse needs, federal budget reductions, and managing of land use changes associated with a growing economy. Many tough decisions associated with implementation of programs and how they are to be funded must be dealt with by the Board of County Commissioners with citizen input. Hopefully, this budget document has allowed the Board to make those difficult decisions to maximize the value of the tax dollars of the citizens of Weld County. As a final note, I want to acknowledge again the hard work and spirit of cooperation manifested by the elected officials, department managers, and employees in recognizing the problems and issues confronting the county and responding with creativity and understanding. The county, as a whole, also recognizes the Weld County taxpayers and consumers of county services who provide the economic resources to the county, and we pledge our commitment to continue to provide the best in county services possible. Copies of all budget documents are available for the public at 915 10th Street, Room 317, Greeley, Colorado. Very truly yours, Donald D. Warden, Director Finance and Administration 7 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO County of Weld, Colorado For the Fiscal Year Beginning January 1, 1997 President Executive Director 8 1998 BUDGET PLAN As Weld County faces the 1998 budget development process, the fiscal plan must go beyond 1998. Although the county's revenues are optimistically robust currently and the local economy strong, there is a "massive frontal system approaching" in the next three to four years. The cloudy forecasts looking ahead three to four years are primarily in the form of great unknowns. Will the economy's good health and Wall Street's run with the bull continue? How will the block -grant approach to welfare fund and reform work? How will the state handle the issue of unfunded mandates in general? What impact will state tax reform have on county governments? The current economic climate for county governments will change within the next three to four years because of: • cuts in federal spending • the graying of the population and decline of top wage earners • out-of-date state tax systems that do not reflect changes in economy • unfunded federal mandates that remain a costly burden on states and local government • current healthy business cycle will "turn down." Without some changes in the tax structure or program costs, state revenue increases may not keep up with growth in state costs. For instance, spending on health care for indigent and corrections is growing faster than the rate of state revenues. This ultimately could force the state to reduce aid to local govemments in other program areas and with TABOR limitations the option to displace the lost revenues with increased property tax is a limited option. Counties are the "backstop of American government" and with devolution, have been handed huge responsibilities. In the coming fiscal squeeze counties, like Weld County, could be faced with serious belt -tightening unless voters wish to increase local taxes. In light of the uncertain fiscal viability of county government, counties must act now to continue to streamline county government operations before the serious belt -tightening begins. Some actions that must be considered as we approach the 1998 budget and beyond are: • integrate services • widen funding streams • stress actual performance; measure outcomes, what the county is getting for its money • cut overhead (middle management) • privatize to slash costs • develop public -private partnerships • partner with business and non -profits • start acting regionally • invest heavily in information technology • make sense out of the federal system so funding is accessible. 9 As public managers we must free our imaginations, creative abilities, and ourselves from preoccupation with organizational maintenance, which has been taught to most of us. Good service should be the overriding philosophy and goal of us all. Public managers know our clients best and know our organizations best; we also know how to change our organizations to best serve our clients with fewer resources. In this era of cutback management, retrenchment of government, and declining resources, we have to manage creatively to do more with less, even if it means giving up some of our organizational security. Weld County managers must continue to find ways to reduce costs, increase program productivity, find new revenue sources, and raise revenues without increasing taxes. Weld County government's trend of being more creative and innovative to make better use of limited resources -- human, financial, and technological -- must continue. It is only through improved practices and approaches that services are maintained and public confidence in government is enhanced. The 1998 budget strategy uses proven methodologies of dealing with past budgets and looking at future strategic approaches. The budget is based upon the following assumptions and approaches: > No local tax initiative will be approved by the voters. > Unless a change is legally mandated, the county's share of partnership programs will not increase, it will decrease wherever possible. Local dollars will not displace federal or state reductions. > Program managers and the public will be made aware of the proposed service reductions as soon as possible. > Early warning sessions will be held in September addressing budget issues identified early in the process. > All county departments and offices will receive a set target amount for 1997 before budget preparations begin. > A target of 10% off the 1997 budget base will be uniformly applied to all budget units. > No salary adjustments will be included in the requested budget. The Board will determine any salary adjustments above the 1997 level in the Final Budget process. Any Department Head or Elected Official justifying to the Board a higher salary for a class unique to that department or office should include the additional salary within the assigned target budget amount. > Fringe benefits will be left at the current level of benefit. > Outside agencies will be treated like county departments, since most provide contractual services. > Any 1998 position classification upgrades will be treated like new position requests in the budget process, with the department funding any requests within the target amount. > New or expanded mandates will be absorbed within the 1997 target amount by all budget units. 10 > Self-supporting budgets will float at the 1997 funding levels. > Additional program options outside the overall budget plan will be proposed for Board consideration. Staff will explore the options as directed by the Board, and these options will be topics of discussion at the public work sessions and hearings. > A review of all discretionary programs will be done by the Department Head or Elected Official and the Board. >- There will not be any recommended increases in personnel in the recommended budget to the Board. Increased workload will be absorbed by existing personnel wherever possible through increased productivity. > Resources for new activities will come from increased productivity and determination of existing activities wherever possible. No new non -mandated programs will be proposed without proportionate cutbacks in other programs. > All user and service fees will be examined and recommendations made for increases or other adjustments to match the cost of providing such services. > As 1998 budget requests accommodate or are integrated with long-term program strategies, they will be highlighted. The budget strategy will permit Weld County to cope with the new fiscal and program challenges faced in 1998, while accomplishing a balanced budget. The 1998 budget must be structured to attempt, within available funds, to insure that: > Basic services are funded at adequate levels. > Revenue has been estimated at realistic levels. > Reserves that afford protection for the future are funded. > Productivity improvement programs are continued. > Employee compensation levels are based upon realistic employment market considerations and within the county's ability to pay. > TABOR Amendment limits are adhered to in the budget. > Legislative and regulatory changes are accommodated. > Welfare reform is implemented effectively. > The new jail is accommodated in operational budgets. > GIS and other technologies are employed in cost effective manners in the county. > Population growth and development is planned and accommodated. 11 1998 BUDGET CALENDAR May 1 Board review of 1998 budget plan. May 14 - 24 June 20 June 20 June 20 Director of Finance and Administration discusses target budgets and 1998 budget plan with department heads and elected officials. Elected officials and department heads submit requests for Buildings and Grounds special projects to Finance. Elected officials and department heads submit PBX phone service requests to PBX. Elected officials and department heads submit new position requests and any reclassification requests to Personnel. July 2 Submit budget request to Finance. September 16 Early warning budget work session and community agency requests. July 2 - September 15 Finance office review. September 16 Budget Message to Board and transmit Proposed Budget to Commissioners. October 14 - 17 Budget work session hearings with Commissioners and elected officials and department heads. November 20 Publish notice of final budget hearing. October 18 - December 14 Prepare final budget. December 15 Public Hearing to adopt mill levy. December 15 Public Hearing on Final Budget, 9:00 a.m. 12 OVERVIEW OF BUDGET AND MANAGEMENT SYSTEM Community Assessment PROGRAM EVALUATION Program Analysis Review Program \\N..... Performance Exami ne and Evaluate Alternatives POLICY FORMULATION h. Analyze Community Needs Develop County -Wide Goals Assess Prior Year's Performance Review Policy Alternatives Establish General Priorities Establish Fiscal Policy r Service Delivery SUPPORT Accounting System Fiscal Control Cost Accounting by Program Performance Measurement Systems and Reports BUDGETING BASED ON PROGRAMS, PERFORMANCE, PERIODIC;, PROGRAM REVIEW Allocate Resources by Program Area Develop MultiYear Projections Schedule Action 13 Long Range Planning Capital Improvements N PROGRAM , PLANNING Assess Program Alternatives Design Program Define Program Objectives Relate to Present Operations Revise as Necessary HIERARCHY OF BUDGET INFORMATION STRATEGIC OBJECTIVES BOARD OF COUNTY COMMISSIONERS REVENUE POUCtE8 POLICY DIRECTIONS ACCOUNTING POUCJES INVESTMENT P©UCIES ;APITAL IMPROVEMENT POUCIES BUDGETiGUIDELINES ALLOCATION OF {1 SOURCES PLEMENTATION AND RESULTS OP STRATEGIC OBJECTIVES MAJOR PROGRAM GOALS PECIFIC REVENUE ASSUMPTIONS LILY TTERS/POINTS OF ISSUE WORKLOAD DATA DEPARTMENT OBJECTIVES DEPARTMENT BUDGET UNITS 14 WELD COUNTY MISSION STATEMENT To enhance the quality of life of the citizens of Weld County by: > Having an open quality government with citizen involvement and support. > Providing integrated service delivery systems that are easily accessible to those in need. > Being a government that is supportive with concentration on problem prevention on a proactive basis rather than cure. > Empowering and encouraging people through education and facilitation to be more responsible and less dependent on government. > Providing incentives for efficient and effective services and programs with decision making at the most appropriate level with minimum levels of government to permit flexibility to adjust for changing circumstances. 15 COUNTY STRATEGIC OBJECTIVES Continue to seek involvement and input from the community of Weld County. Sustain a long-range perspective in setting fiscal, service, and development priorities. Balance programs and service levels against community needs and available revenues. Develop strategies to maintain the existing economic base and promote the continued vitality of the County of Weld. Support activities necessary to the preservation of stable, secure, and quality living in Weld County. Seek out innovative methods of maintaining and financing the replacement of infrastructure components. Continue a high level of activity at the regional, state, and national level to insure Weld County's voice in policy decisions. 16 IMPLEMENTATION AND RESULTS OF STRATEGIC OBJECTIVES Weld County has continued to seek involvement and input from the community of Weld County. In 1997 staff and the County Commissioners held town meetings with representatives from all 31 city/town councils and interested public to seek involvement and input from the community. In addition Weld County has over 30 advisory boards to provide input on specific issues. Weld County has worked with all the municipalities in the county the last four years to get intergovemmental agreements for the purposes of coordinating land use. In the last year over four such agreements have been signed and are in the process of being implemented. This will allow better coordination of the growth of the county in an effort to maintain the high quality of life in the county. The county did approve a certificate of participation (COP) in the amount of $7,435,000 in 1997 to accelerate the five-year capital improvement plan for the county. As a result of the COP the county funded the construction of the new Health Building, Social Services Building, and the Public Works Headquarters Building. These projects, along with the new jail, will complete the capital plan and put Weld County's building infrastructure in excellent shape. In the area of the Public Works infrastructure Weld County has turned the corner with its bridge replacement program and pavement management program to finally have a road and bridge system that is at a good to excellent level of condition. This has been a twenty-year process to match the needs of the system and the resources to improve and maintain it. This goal has been accomplished and now must be maintained in the future. During the last year, an aggressive marketing initiative for Weld County was developed through the Economic Development Action Partnership (EDAP). This will create results during the coming years. Major efforts of the Weld County Industrial Development Program are: > Community awareness and involvement > Industrial retention and expansion > Industrial attraction from regional, national and international markets > Weld/Larirner County Revolving Loan Fund (RLF) > Greeley/Weld Urban Enterprise Zone Industrial retention and expansion continues to be the top priority of the economic development program. The best marketing agent for the community is the local company manager who has already found the region to be a profitable place to operate. If the existing industry is not happy, it is not likely to expand its local operation, nor will it recommend the community to others. The program has changed its approach from making the maximum calls it can make in one year to concentrating on quality calls and working with industries to solve their problems and assist them in their expansion plans. The EDAP marketing program can be divided into two primary types of activities: 1. Prospecting for new primary sector companies to join our corporate community; and 17 2. Working with existing primary employers to encourage their retention and expansion in the Greeley/Weld area. While both activities are integral parts of a successful long-term economic development effort, the general public typically hears a great deal more about the prospecting activities. New industry recruitment tends to be the more glamorous side of economic development, and is looked upon with a great deal more enthusiasm than the typical expansion project. In the last two years over 2,000 primary sector jobs have been created in Weld County. The efforts have targeted $12 to $18/hour wage level jobs in high tech manufacturing and agri-processing industries. The success Weld County has experienced is due to a variety of factors, including: > A stable and diversified economy. Weld County ranks among the top counties nationally in the value of its agricultural products, is the second highest producing Colorado county in oil/natural gas production, and consistently ranks as one of the top Colorado counties in the value of its manufactured products. > Weld County has experienced a continued, steady population growth rate. > County and city governments are aggressively pro -business, offering planned industrial properties and attractive incentive programs. Portions of Greeley and Weld County have been designated a State Enterprise Zone, allowing qualified businesses to take credit against their state income taxes for equipment investment and jobs. > Weld County's labor force represents the best of all possible worlds. Entry wage rates generally fall in the $4.50 - $7.00 per hour range, and our employees represent a solid Midwestern work ethic. Organized labor represents approximately 3% of our manufacturing workforce. > An excellent transportation system provides easy access to national and growing regional markets. Two interstate highways (1-25 and 1-76) and two U.S. highways (U.S. 34 and U.S. 85) serve the county, and two additional interstate highways border Weld County (1-70 and I-80). Fourteen motor freight firms and three railroads provide freight service. Commercial air service is provided by 18 carriers operating from Denver's International Airport to 186 cities and nine countries; the airport is an hour's drive from the county's population centers. The new Denver International Airport is located at the southern edge of Weld County, about 45 minutes from Greeley. > Weld County offers an outstanding quality of life. Within a 50 -mile radius are located four major universities with the attendant cultural and athletic events, the Denver metropolitan area forms the county's southern boundary, and six major ski areas are located within a two- hour drive. Weld County is home to the oldest philharmonic orchestra west of the Mississippi River, and is the site of the largest civic auditorium in Northern Colorado. Rocky Mountain National Park, 50 miles to the west, offers outstanding outdoor activities. Twelve school districts offer quality education to over 22,000 students. Small town atmosphere, with access to all of the recreational and cultural amenities of larger metropolitan areas, make this an ideal area to work and raise a family. 18 BUDGET PROCESS OBJECTIVES: 1. Identify the cost of existing activities within the county. 2. Analyze new or expanding services, using a common criteria for justification, aimed at identifying mandated and optional programs. Rank, in priority order, all new and existing services which fall within a marginal range of funding. 4. Aggressively analyze major revenue sources 5. Eliminate procedures which were not fully utilized in the decision making process of the budget. 6. Identify optional programs and service levels which may be reduced if necessary. 7. Continue refinement of the budget process with the key aspects of planning, evaluation, priority setting, rational resources allocation process, and creative management approaches. 8. Utilize the target budget approach. 9. Initiate a strategic planning process. 19 HIGHLIGHTS REFINE BUDGET PROCESS TARGET BUDGET APPROACH COST CUTTING/REVENUE RAISING STRATEGIES PRIORITY RANKING DEFER EXPENSES CREATIVE MANAGEMENT LEGISLATIVE PROGRAM SPECIAL INSTRUCTIONS STRATEGIC PLANNING 20 TARGET BUDGET APPROACH > IDENTIFIES COUNTY'S RESOURCE CAPACITY > ALL TARGETS AND RELATED REDUCTIONS ARE VISIBLE > PROPOSED UNFUNDING IS IDENTIFIED EARLY > ALLOWS TIME TO ACCOMMODATE REDUCTIONS (EMPLOYEES) > OFFERS SUPPORT TO MANAGERS TO ELIMINATE MARGINAL SERVICES, LESS PRODUCTIVE EMPLOYEES, ETC. > ALLOWS BOARD DISCRETION IN ALLOCATING FUNDS TO UNFUNDED PROGRAMS IN CRITICAL SERVICE AREAS > TARGETS ALL OFFICES, DEPARTMENTS, OUTSIDE AGENCIES > BETTER REFLECTS COUNTY PRIORITIES > LIMITS ARE KNOWN AND ALTERNATIVE EXPENDITURE LEVELS CAN BE PLANNED SIX MONTHS BEFORE FISCAL YEAR BEGINS > CONSTRAINS GROWTH IN EXISTING LEVELS, SO HIGH PRIORITY REQUESTS CAN BE GRANTED WHILE LOWER PRIORITY PROJECTS ARE CUT 21 SOLUTIONS/APPROACHES > INTEGRATED BUDGET APPROACH > MODIFIED ZBB > PROGRAM/ACTIVITY > PRIORITY SETTING > TARGET BUDGET > REVENUE MAXIMIZATION > IMPROVED PRODUCTIVITY > COST AVOIDANCE > CUT BACK MANAGEMENT > COST CUTTING/REVENUE RAISING STRATEGIES > POSITION SUNSET REVIEW > STRATEGIC PLANNING 22 GOALS OF BUDGET PROCESS > PROVIDES DECISION MAKER WITH NECESSARY INFORMATION > RATIONAL > FAIR > ECONOMY OF TIME > RELEVANT > FLEXIBLE BY DEPARTMENT > MANAGEMENT INPUT > PUBLIC INPUT 23 MAJOR PROGRAM SPECIFIC GOALS > First full year of operation of the new county jail. > Continue program of a Drug Task Force in conjunction with the municipalities in Weld County (Sheriff). > Reconstruct the following major bridge: 5/42A. > Implement Geographical Information System in 1998. > Continue initiatives associated with the "Reinventing Weld County Government" project. > Complete development of a backup site for communications center. > Respond to federal welfare reform and its impact on Weld County programs. > Implement, in conjunction with the state, the Electronic Benefit Transfer Payment System. >- Expand the service level of the household hazardous materials program and cleanup program. > Implement the 1-25 Mixed Use Development Plan and development standards in the Intergovernmental Agreement between the county, Dacono, Firestone, and Frederick. > Hold the first general election with the new Accuvote System. > Explore implementation of E311 non -emergency call system. > Implement emergency medical dispatch system. > Fund the runway expansion at the Airport and new terminal building. 24 1998 GUIDELINES > There will be no recommended increases in personnel in the recommended budget to the Board. Increased workload should be absorbed by existing personnel wherever possible through increased productivity. > Resources for new activities should come from increased productivity and determination of existing activities wherever possible. No new non -mandated programs should be proposed without proportionate cutbacks in other programs. Any new programs will be highlighted as a policy issue for the Board. > All newly mandated program costs should be clearly identified for the Board. > Unless a change is legally mandated, the county's share of partnership programs should not be increased, the share should be decreased wherever possible. > Methods to maximize manpower avoidance or substitution should be encouraged by all departments through automation, productivity improvements, or cost cutting strategies. > Capital outlay expenses for equipment should only be recommended when the need has been fully justified, the useful life of equipment cannot be extended, and it has been determined that salvage equipment is unavailable for use. Vehicle replacement must be recommended by the Equipment Service Manager for consideration in the budget process. > Budgets are to be prepared on a program basis with submission in a program format, as well as in the normal line item format like 1997's budget presentation. > Salaries should be budgeted at the 1997 level. Any salary increase for a class unique to a department must be absorbed in target amounts. > All user and service fees should be examined and recommendations made for increases or other adjustments to match the cost of providing such services. This is a follow-up to work over the last five years. > Those areas where increased personnel productivity has shown gains in services and/or reductions in cost should be identified. > Target budget amounts will be provided to each department and office. Any amount exceeding the target base will be competing for a small amount of unallocated funds during the budget hearing process in October. Therefore, all offices and departments should make concerted efforts to put together realistic programs and efforts within the target budget base amount, since the ability of the Board to fund beyond that level will be substantially restricted. Ranking forms will begin at 90% of target. TABOR budget target amounts will be given to each department for the TABOR budget submission. 25 > In reviewing the 1998 budget request, Finance will use criteria developed in the Budget Manual to develop preliminary recommendations to the Board of County Commissioners. Finance will ask the same basic questions that, hopefully, each of the departments asked regarding the evaluation of their program activities. These questions concern need and purpose, objectives, departmental priorities and rank, achievements and benefits expected, means, if any for measuring results, consequences of not implementing the request, impact on other agencies or departments, alternative approaches or service level, resources required, means of financing, and whether or not all cost cutting and revenue generating strategies have been applied. > Unless a significant organizational change has occurred, upgrades of specific positions that were requested but denied in the last two years will not be reconsidered in the 1998 budget process. 26 1998 SPECIAL BUDGET INSTRUCTIONS The following are special budget instructions to be used in conjunction with your Budget Manual for submission of your 1998 budget. 1. All budgets (including Enterprise and IGS) must be submitted by July 2, 1997. 2. All departments are requested to submit, on or before June 20, 1997, the following items that will be part of your 1997 budget: A. Special Project Request for Building and Grounds projects estimated to be over $500. B. Any additional position requests or reclassifications, as outlined in the Budget Manual, should be submitted to Personnel no later than June 20, 1997, to allow Personnel to assess the need. C. PBX Phone Service Requests for phone changes in 1998. Unplanned moves will only be done if absorbed in the 1998 budget. 3. Salary and fringe benefits will be budgeted at the 1997 level. Any anticipated increase over 1997 level must be absorbed in target amount. 4. For budgetary purposes, please use the 270 per mile reimbursement rate in developing your 1998 budget. 5. Any requests for equipment should be submitted as part of your departmental budget request. Once a determination has been made as to whether or not the Board of County Commissioners will approve your request for equipment purposes, the total amount will be moved to a Capital Outlay budget unit as has been the practice in the past five years. 6. Motor Vehicle IGA rates should be ascertained from Claud Hanes in Accounting for budget purposes. This is necessary because of the varying rates for unique kinds of vehicles, such as ambulances, patrol cars, etc. Fuel costs should be adjusted to current market conditions. 7. Postage costs are anticipated to change to 340 in 1998. 8. The target budget amount provided to your budget unit(s) can only be adjusted after discussing it with the Director of Finance and Administration in order to coordinate the overall target amounts. 27 9. Any amount in excess of the 90% target amount must have a form #01-807-914 (Appropriation Request Exceeding Target Budget Level) for the regular budget. TABOR budget target will be provided to each department also. 10. Any budget unit with project account codes should prepare a worksheet summarizing each account with total comparison to 1997. See Finance for exact format. 11. Any 1998 position classification upgrades will be treated the same as a new position request in the budget process, with the department funding any requests within the target amount. Unless there has been a significant organizational change, reclassification requests made in the last two years and denied by the Board will NOT be reconsidered in the 1998 budget process. 12. Early Warning Budget Hearings will be held in September. If, in the development of your budget request, you determine that there are unique requirements or unique situations in your department that affect your budget presentation, please do not hesitate to contact the Director of Finance and Administration at extension 4218 to answer questions, or to get approval for variation to the normal procedures outlined in the special instructions above or in the Budget Manual. 28 REQUIREMENTS VS RESOURCE CAPACITY HISTORICAL 7 EXCESS I I I I I I I PROPERTY TAX I I I I I I I I OTHER REVENUE I I I I FUND BALANCE L J RESOURCE CAPACITY PRESENT PROPERTY TAX OTHER REVENUE FUND BALANCE RESOURCE CAPACITY 29 PROGRAM BUDGET REQUIREMENTS REQUIREMENTS P I I EXCESS I I I I I I I I I I PROGRAM I I BUDGET I I REQUIREMENTS I I I I I I I I I I I I L U REQUIREMENTS 1998 PROGRAM ISSUES > Staffing and full year operational costs of the new county jail. > Maintain adequate staff and program development levels for growing prisoner population. Refine long-term strategy to deal with the fiscal constraints of Amendment 1. > Continue Reinventing Weld County Government Project to examine priorities, which services to provide, best way to deliver services, and most cost effective way to provide services within the constraints of TABOR. Deal with the block grant process and welfare reform. Continued installation of a geographic information system (GIS). > Completion of the construction of the Health/Planning, Public Works, and Social Service Annex buildings. > Cope with the continued growth and development in the county. Utilization of the new voting tabulation system for primary and general elections. 30 BUDGET POLICIES The basic budget policies of Weld County are stated in the following forms: • Budget Process • Program Policy Changes/Impacts • County Strategic Objectives • Revenue Policies and Assumptions • Policy Directions • Significant Budget and Accounting Policies • 1998 Budget Guidelines The overall county budget policies are reflected at the program level on each of the "Budget Unit Summary" sheets. The "Budget Unit Summary" sheets describe how the policies impact operations, service levels and/or finances at the program level. In addition, comments on the summaries explain implementation issues and provide objectives and workload data for monitoring purposes. The "Budget Unit Summary" has been structured as follows to accommodate the governing board and public reader: • Department Description • Resources • Summary of Changes • Objectives • Workload Measures • Staff Recommendations NOTE: In accordance with Article IV, Section 4-2(6)(b), the Director of Finance and Administration shall cause the policies adopted or approved by the Board of County Commissioners to be implemented in the county as required by the Board of County Commissioners and insure that the activities of the departments are consistent with the policies determined and set by the Board of County Commissioners. 31 REVENUE POLICIES AND ASSUMPTIONS The following revenue policies and assumptions have been used in the preparation of the 1998 budget. 1. Wherever possible, those receiving the benefits of a government service should pay for what they receive in full through current fees, charges, and other assumptions. 2. Continual search for new sources of revenue shall be made to diversify the county's financing plan. 3. The county shall seek the establishment of a diversified and stable revenue system to shelter the county from short run fluctuations in any one revenue source. 4. Estimated revenues are conservatively projected. 5. Proposed rate increases are based upon: A. Fee policies applicable to each activity. B. Related cost of the service provided. C. The impact of inflation in the provision of services. D. Equitability of comparable fees. 6. Programs funded by state and federal revenue sources shall be reduced or eliminated accordingly if state or federal revenues are reduced or eliminated. Local funding will be substituted only after a full study by the Board and if the program has a high priority to satisfy a local need. 7. Revenue targeting for a specific program shall only be utilized whenever legally required and when a revenue source has been established for the sole purpose of providing a specific program. 8. Revenue from intergovernmental sources with a specific ending date shall not be projected beyond the date. 9. Assume a local economy similar to 1997, historical growth rates, and interest rates of an average of 5.75% throughout 1998. 10. Property taxes are based upon the maximum allowable under Amendment One (TABOR) and the Weld County Home Rule Charter limitation. 11. Assume that unless there is proven evidence to the contrary, federal and state categorical and entitlement grants will continue at the current level of funding. 32 SPECIFIC REVENUE ASSUMPTIONS OF SIGNIFICANT REVENUE Property Tax: Levy with maximum allowable, per Amendment One (TABOR) limitation. Specific Ownership Tax: Anticipated to remain at the historical level of 8.9% of property tax. Building Inspection and Planning Permits: Based upon continuation of 1997 land use and construction activity level with 1998 rates applied. State and Federal Grant Revenue: Budget at signed contract level or anticipated funding level provided by state or federal agency. Police Service Contract: Based on signed contractual agreements. Charges for Services: Charges to special districts and other public entities are based upon signed contracts. Drunk Driving Fines: Based on $30 per offender at anticipated level of 766 with 2% waiver rate. Earning on Investments: Calculated on an average earnings rate of 5.75% on approximate average balance of $26,000,000. Royalties: Based on analysis of oil and gas leases active on 40,000 plus acres of mineral interests owned by Weld County. New lease bonus activity is estimated at $10,000 for 1998. Rental: All rental income is based upon signed leases. Overhead/A-87 Cost Plan: Revenues are based upon 1996 Indirect Cost Plan approved by HHS. County Clerk Fees: Calculated on the historical level of activity. Treasurer's Fees: Based upon historical level of activity for fees, which have been relatively constant. Highway Users - Special Bridge: Revenue based upon signed state and federal grant contracts. Motor Vehicle Registration Fees: Based upon historical level of activity for fees, which remains predictable over time, plus 4% growth factor due to car price increases. Highway User's Tax: Based on State Department of Highway estimates from gas tax less 3% reduction that Weld County has historically experienced. Social Service Revenue: Based on anticipated caseload as discussed under each program plus state and federal funding formula for each program. Health Grants: Based upon contracts signed July 1, 1997. Health Fees: Based upon historical patient/client caseload with 1998 rates applied. 33 Human Resource Grants: Based upon contract funding level as of October 1, 1997. State Lottery: Funded at the current level, with no anticipated legislative changes, except GO Colorado funds being received beginning 1998. Solid Waste Fees: 10% surcharge applied to historical waste volumes and input on projected volume from landfill operators. Ambulance Fees: Calculated based upon 1996-97 call volume plus 5% rate increase Internal Service Fund Revenues: Revenues for each IGS Fund equal funded anticipated expenditures in user departments' budgets. DOC Inmate Reimbursement: Revenue based upon average holding of 35 DOC inmates at $45.06 per day per inmate. Work Release Inmate Fee: Based upon average of 50 work release inmates per day. 34 POLICY DIRECTIONS Continue revenue maximization policy to support county services to users. Continue policy of identifying ways to minimize the reliance upon property tax funding. Advocate legislative positions. Recommend a revised compensation pay plan based upon annual salary survey data to keep county compensation competitive with the labor market. Examine county programs on a continual basis to maximize productivity and maintain current service levels with current or reduced workforce. Examine county programs and services to prepare Weld County for continuing financial uncertainties and future limitations. Utilize cost cutting/revenue raising strategies to hold down costs and support county services. This may be accomplished by: Organization assessment Contraction in services Productivity improvement Reprivatization and contracting Automation Energy conservation Administrative reorganization Innovation/technological transfer Continue position sunset review process to assess the need for any vacated positions in 1998. Utilize a target budget approach with the following features: Identifies county's resource capacity All can see the targets and related reductions Identify proposed unfunding early Allows time to accommodate reductions (employees) Offers support to managers to eliminate marginal services, less productive employees, etc. Allows board discretion in allocating funds to unfunded programs in critical service areas Targets all offices, departments, and outside agencies Better reflects county priorities Since limits are known, allows planning of alternative expenditure levels six months before fiscal year begins Constrains growth in existing levels, so high priority requests can be granted while lower priority projects are cut 35 Examine all user and service fees and make recommendations for increases or other adjustments to match the cost of providing such services. This is a follow-up we have been doing the last three years. Clearly identify all newly mandated program costs for the Board. Continue the county's share of partnership programs, unless a change is legally mandated, and decrease the share wherever possible. Maximize manpower avoidance or substitution methods for all departments through automation, productivity improvements, or cost cutting strategies. Recommend capital outlay expenses for equipment only when the need has been fully justified, the useful life of equipment cannot be extended, and it has been determined that salvage equipment is unavailable for use. Vehicle replacement must be recommended by the Equipment Service Manager for consideration in the budget process. Continue "Reinventing Weld County Government" Project to examine priorities, which services to provide, best way to deliver services, and most cost effective way to provide services within the constraints of TABOR. 36 SIGNIFICANT CHANGES IN POLICY FROM PRIOR YEARS > Installed new Retirement Management System. > Completed construction of a new county jail with 160 -inmate capacity. > Opened new jail in last quarter of 1997. > Completed installation of new Assessor/Treasurer systems. > Implemented community -oriented policing program in Sheriffs Office. > Signed Intergovernmental Agreements to adopt standards for implementation of the 1-25 Mixed Use Development Plan for southwest Weld County. > Adopted plan and strategy to implement the Geographical Information System (GIS). > Acquired a tower and building for communications back-up system. > Began the implementation of welfare reform in Weld County on July 1, 1997. > Converted Social Services Merit System employees to the county's personnel system on July 16, 1997, > Began construction of the Social Services, Health, and Public Works buildings to eliminate all leased facilities. 37 SIGNIFICANT BUDGET AND ACCOUNTING POLICIES BUDGETARY ACCOUNTING BASIS: The Weld County budgetary procedure uses the following Basis of Accounting. Basis of Accounting refers to when revenue and expenditures are recognized in the accounts and reported in the financial statements. Basis of Accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The governmental funds and expendable trust funds utilize the modified accrual basis of accounting. Under this method revenue is recognized in the year in which it becomes both measurable and available as net current assets. Revenue susceptible to accrual, that is, measurable and available to finance the County's operations, or of a material amount and not received at the normal time of receipt, primarily consists of 1) state highway users tax; 2) property taxes, assessed in 1995 payable in 1996; and 3) various routinely provided services (ambulance and health department). Unbilled charges for services are recorded in the appropriate funds at year end. Expenditures are generally recorded when the related fund liability is incurred. Proprietary funds follow the accrual Basis of Accounting whereby revenue is recognized in the year in which it is earned and becomes measurable. Expenses are recorded when liabilities are incurred. BUDGET ADOPTION: An annual budget and appropriation ordinance is adopted by the Board of County Commissioners in accordance with the Colorado State Budget Act and Weld County Home Rule Charter. The budget is prepared on a basis consistent with generally accepted accounting principles for all governmental, proprietary and expendable trust funds. The accounting system is employed as a budgetary management control device during the year to monitor the individual departments (level of classification which expenditures may not legally exceed appropriations). All annual appropriations lapse at year end. The Director of Finance and Administration is authorized to transfer budgeted amounts within departments of each fund. Any revisions that alter the total appropriation for each department must be approved by the Board of County Commissioners through a supplemental appropriation ordinance. 38 AMENDMENT TO BUDGET PROCESS: Section 29-1-111.5, CRS, provides that, if during the fiscal year, the governing board deems it necessary, in view of the needs of the various offices or departments, it may transfer budgeted and appropriated monies from one or more spending agencies in the fund to one or more spending agencies in another fund and/or transfer budgeted appropriated monies between spending agencies within a fund. Section 29-1-111.6, CRS, provides that, if during the fiscal year, the governing body or any spending agency received unanticipated revenue or revenues not assured at the time of the adoption of the budget from any source other than the local govemment's property tax mill levy, the governing board of the local government may authorize the expenditure of these unanticipated or unassured funds by enacting a supplementary budget and appropriation. Supplementary budget and appropriations require a two-thirds majority vote by the Board of County Commissioners. PROPERTY TAXES: Property taxes attach as an enforceable lien on property as of January 1. Taxes are levied no later than November 15 and are payable the following year in two installments on February 28 and June 15, or in full on April 30. The county, through the Weld County Treasurer, bills and collects its own property taxes as well as property taxes for all school districts, cities and towns and special districts located within the county. In accordance with Section 14-7 of the Weld County Home Rule Charter, all ad valorem tax levies for county purposes, when applied to the total valuation for assessment of the county, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied from ad valorem taxation in the preceding year, plus five percent (5%), except to provide for the payment of bonds and interest. The Board of County Commissioners may submit the question of an increased levy to the County Council and, if in the opinion of a majority of the County Council, the county is in need of additional funds, the Council may grant an increased levy for the county in such amount as it deems appropriate, and the county is authorized to make such increased levy. Any one capital project requiring a capital expenditure out of funds procured by ad valorem taxation equal to a three mill levy for three years shall be prohibited unless approved by a majority vote of the qualified electors at a general or special election per Section 14-8 of the Weld County Home Rule Charter. With the passage of Amendment One (TABOR) effective November 4, 1992, the mill levy cannot be increased above the prior year mill levy, except by a vote of the people. In addition, the growth of property tax revenue cannot exceed the prior year amount plus inflation plus net new construction, without voter approval. 39 INVESTMENT POLICY The County Treasurer is responsible for the investment of all available monies. The statutes defining legal investments for Colorado counties are CRS 24-75-601 and 30-10-708. Investment priorities are (1) safety, (2) liquidity, and (3) yield. In compliance with statutes, deposits/investments are made only in "qualified" financial institutions, i.e., those which are federally insured by either F.D.I.C. or F.S.L.I.C. Further, any deposit/investment amount in excess of $100,000 may only be made at institutions that are designated as public depositories by the state bank or savings and loan commissioners, CRS 1973, 11-10-118 and 11-47- 118. Such designation occurs when acceptable collateral is pledged to secure the total deposit. Deposits/investments shall be made in the name of the treasurer in one or more state banks, national banks having their principal offices in this state, or in compliance with the provisions of Article 47 of Title 11, CRS 1973, savings and loan associations having their principal offices in this state which have been approved and designated by written resolution by a majority of the Board of County Commissioners. The Board of County Commissioners can designate, by resolution, an average annual rate of interest income to be paid to a specific fund or funds. All other interest income is deposited to the county general fund for the purpose of supplementing the county mill levy thus reducing the amount of revenue required from property tax. The county maintains a cash and investment pool that is available for use by all funds except the Pension Trust Fund. Several of the county's funds also hold investments on their own account. The cash and investments of the Pension Trust Fund are held separately from those of the other county funds. Deposits: At year-end, the estimated carrying amount of the county's deposits is $26.0 million. Of this amount, $600,000 will be covered by Federal deposit insurance and the remainder was collateralized with securities held by the pledging financial institution's trust departments or agents in the county's name. Investments: Statutes authorize the county to invest in obligations of the U.S. Treasury, agencies, and instrumentalities, commercial paper, and repurchase agreements. The Pension Trust Fund is also authorized to invest in corporate bonds and mortgages. The county's investments are categorized to give an indication of the level of risk assumed by the entity. Category 1 includes the investments that are insured or registered or for which the securities are held by the county or its agent in the county's name. Category 2 includes uninsured and unregistered investments for which the securities are held in the county's name. No funds are in the form of mortgages in Category 2. Interest revenue is projected on the basis of an average interest rate of 5.80% in 1998. 40 CAPITAL IMPROVEMENT POLICY 1. Capital Improvement Plan - A plan for capital expenditures to be incurred each year over a fixed period of several years (normally on a five year cycle) setting forth each capital project and identifying the expected fiscal year for each project and the anticipated revenues to finance those projects. 2. Capital Improvement Staff Committee - The Director of Finance and Administration develops a long range county -wide Capital Improvement Plan for all major capital expenditures within the county after surveying county -wide needs with program managers. The Board of County Commissioners is responsible for approving capital improvement policies, as well as approving capital improvement programming as a part of the annual budget. 3. Capital Projects - Capital projects are defined as those major, non -recurring projects that have a time interval of at least three (3) years between such expenditures and have a total cost of at least $10,000. Purchases of real property and selected equipment may be exempted from these limitations. Examples of capital projects include: A. New and expanded physical facilities. B. Large scale rehabilitation and replacement facilities. C. Major equipment which has a relatively long period of usefulness. D. The cost of engineering or architectural studies for services related to a major public improvement. E. Acquisition of land and/or buildings. 4. Annual Action Program - Those capital improvement projects from the plan which have been identified by the Director of Finance and Administration and approved by the Board of County Commissioners for funding and implementation for each fiscal budget year. 5. Relationship Between Capital Funding and Operating Budget - Acquisitions of general fixed assets are recorded as capital outlay expenditures within the governmental funds. Public domain ("infrastructure") general fixed assets consisting of roads, bridges and rights - of -way are not capitalized. No depreciation expense has been provided on general fixed assets. Items of three years of useful life or more and valued at $500 or more are considered capital items. Depreciation of all exhaustible fixed assets used by Internal Service Funds and Enterprise Funds is charged as an expense against the operations. Depreciation has been provided using the straight line method over the estimated useful lives, as follows: 41 Buildings Land Improvements Furniture Equipment 20-30 years 20 years 3-10 years 5-20 years Unlike the private sector, counties are prohibited from accounting for depreciation directly as an operating expense in governmental funds. Nonetheless, the county's inventory of vehicles and heavy equipment must be replaced as it ages and depreciates. To avoid the plight of other communities whose budgets are balanced each year by short sighted reductions in capital outlay, Weld County has operated under a system of equipment rental appropriations to depreciation reserve funds. In compliance with accounting regulations, internal service funds have taken the place of designated reserves. This practice ensures that funds are on hand when heavy equipment and vehicles are in need of replacement by virtue of their age and past use. Immediate budgetary balancing considerations have become secondary to the broader need for a fleet and equipment maintenance program that considers total cost of capital outlay plus operating, maintenance and repair costs. This financing system also avoids cost comparison problems within and between departmental budgets, which would otherwise vary widely depending upon which year a given equipment item is actually purchased. With each department treated as a "renter" rather than an "owner", central inventory management and expertise becomes possible, resulting in improved operating efficiency. 42 EXPLANATIONS OF INDIVIDUAL FUNDS GOVERNMENTAL FUND TYPES: General Fund The General Fund accounts for all financial transactions of the county that are not properly accounted for in other funds. Ordinary operations of the county such as public safety, county administration and other activities financed from taxes and general revenues are reflected in this fund. Special Revenue Funds Special Revenue Funds are established to account for taxes or other earmarked revenue for the county which finance specified activities as required by law or administrative action. Public Works Fund: The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. Social Services Fund: The Social Services Fund accounts for the various public welfare programs administered by the county. Conservation Trust Fund: The Conservation Trust Fund accounts for revenue received from the State of Colorado to be used for the acquisition, development and maintenance of new and existing conservation sites within Weld County. The funds are derived from the Colorado State Lottery. Contingent Fund: The Contingent Fund records any property tax revenue levied by the Board of County Commissioners to cover reasonably unforeseen expenditures. Emergency Reserve Fund: This fund was established in accordance with State Constitution Amendment One (TABOR), passed November 3, 1992. The reserve can only be used for true emergencies as defined by the amendment. Funding level must be 1% of fiscal spending in 1993, 2% in 1994, and 3% in 1995 and fiscal years thereafter. Public Health Fund: The Weld County Public Health Department provides health services to county residents. The fund reflects revenue and expenditures for health care, health education, health monitoring and other related activities. Human Services Fund: The Human Services Fund accounts for various Federal and State human service grants. Primary funding agencies are DOL, HHS, and CSA. Solid Waste Fund: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites for the purpose of combating environmental problems and for further improvement and development of landfill sites within the county. 43 Capital Project Funds Capital Project Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the county. Capital Expenditures Fund: This fund accounts for various capital improvement projects on county property as required by Section 29-1-301, CRS, 1973. PROPRIETARY FUND TYPES: Internal Service Funds Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost -reimbursement basis. Motor Vehicle Fund: This fund accounts for the revenue and costs generated by equipment and vehicles rented to the Public Works Fund and to various departments of other county funds. Insurance Fund: This fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Phone Services Fund: This fund accounts for all phone costs provided to the county and other outside agencies on a cost -reimbursement basis. Health Insurance Fund: This fund accounts for the self -insured dental and vision plans offered county employees. Weld County Finance Corporation Fund: This fund accounts for the lease/purchase of county facilities. The only active lease is for the Human Services Building. Enterprise Funds Enterprise funds are established to account for operations (a) that are financed and operated in a manner similar to private business enterprises -- where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Ambulance Fund: This fund accounts for all the rescue unit fees and costs associated with the operation of a county -wide ambulance service for the citizens of Weld County. 44 ORGANIZATIONAL RESPONSIBILITY FOR BUDGET UNITS BUDGET UNIT '' R 7Af31BLE OFFICIAL General Fund: Office of the Board Chairman, Board of County Commissioners County Attorney County Attorney Public Trustee Public Trustee Planning and Zoning Director, Planning Services Clerk to the Board Director, Finance and Administration Clerk and Recorder Clerk and Recorder Elections Clerk and Recorder Treasurer Treasurer Assessor Assessor Maintenance of Building and Plant Director, Personnel/General Services County Council Chairman, County Council District Attorney District Attorney Juvenile Diversion District Attorney Victim Witness District Attorney Finance and Administration Director, Finance and Administration Accounting Comptroller Purchasing Director, Personnel/General Services Printing and Supply Director, Personnel/General Services Personnel Director, Personnel/General Services Computer Services Director, Finance and Administration Capital Outlay Director, Finance and Administration Sheriff Sheriff Crime Control and Investigation Sheriff Regional Forensic Lab Sheriff Communications - County -wide Director, Finance and Administration Communications System Development Director, Finance and Administration Coroner Coroner Correctional Administration Sheriff 45 BUDGET UNIT < Si NIB f3FCCIAL Community Corrections Chairman, Community Corrections Board Public Service - DUI Director, Useful Public Service Building Inspection Director, Planning Services Office of Emergency Management Sheriff County -wide Animal Control Sheriff Pest and Weed Control Public Works Project Manager Economic Development Director, Finance and Administration Waste Water Management Director, Finance and Administration Engineering County Engineer Extension Service Extension Agent Veteran's Office Director, Personnel/General Services Airport Director, Finance and Administration Mental Health Director, Finance and Administration Developmentally Disabled Director, Finance and Administration Seniors Program Director, Finance and Administration Missile Site Director, Personnel/General Services County Fair Extension Agent Public Works Fund Public Works Operations Manager Social Services Fund Director, Social Services Health Fund Director, Health Services Human Services Fund Director, Human Services Conservation Trust Fund Director, Finance and Administration Contingency Fund Director, Finance and Administration Emergency Reserve Fund Director, Finance and Administration Solid Waste Fund Director, Finance and Administration Capital Expenditure Fund Director, Finance and Administration Ambulance Fund Director, Ambulance Services Motor Pool Fund Comptroller Insurance Fund Director, Finance and Administration Phone Services Fund Director, Personnel/General Services Health Insurance Fund Director, Finance and Administration 46 POLICY MATTERS/POINTS OF ISSUE WITH FISCAL IMPACT FUNDING INCLUDED EXCLUDED Treasurer: Accountant $ 20,000 Assessor Office Tech III (Transfer Unit) 24,735 Upgrades of three Appraiser II positions 16,623 County Council: Increase audit amount $ 6,793 District Attorney: County Court - Deputy DA County Court - Clerical support A Kid's Place Buildings and Grounds: 52,933 10,000 Staff for new facilities 91,260 Building Inspection: Electrician Fees Geographical Information System: 34,208 GIS Mapping 750,000 Sheriff: North Jail A Kid's Place GPS locator units 47 1,000,000 4,500 27,000 22,211 -0- FUNDING INCLUDED EXCLUDED Coroner Additional clerical support $ 12,301 Pest and Weed: Expanded services with seasonals 16,000 Communications: Emergency Medical Dispatch $ 96,957 Data Coordinator 26,415 Airport: Master Plan Mental Health: North Range Behavior Health Extension: Upgrade 4-H Coordinator Travel and meetings Social Services: A Kid's Place Health: 271,850 5,412 4,020 91,875 -0- ISDS fees/position -0- Household Hazardous Materials position -0- Conservation Trust Airport Park 7,500 TOTAL 48 $2,388,848 $ 203,745 SALARY RECOMMENDATIONS Weld County strives to pay competitive and equitable salaries. To maintain this competitive position, Weld County participates in various salary surveys. Salaries are set by the Board of County Commissioners after full consideration is given to: > Present pay rates compared to labor market competitors. The competitive job market may vary by job classification or specific jobs. > Ability to pay. > Benefit and supplemental pay policies. > Supply/demand situation for personnel needs. > Supply/demand situation in the labor market. > Employees' expectations. Salary Surveys Utilized: Mountain States Employers' Council Longmont Salary Survey Front Range Budget Conference In 1998 across the board salary increases of 4.0% are included in the funding of the budget. Actual salary and benefit costs are up only 3.6% due to no increases in benefit costs in 1998. The only exceptions are certain Ambulance positions due to a change in the method of overtime compensation. No minimum increase is provided for "grand fathered" employees. The breakout by fund is as follows: General Fund Road and Bridge Fund Health Fund $ 607,704 138,057 179.444 TOTAL $ 925,205 Benefits are funded at the current level with no increase in health insurance. Social Services salaries will be set in accordance with the Board's policy now that Social Services employees are no longer in the State Merit System, as of July 16, 1997. A 4.0% increase is included in the Social Services budget. 49 1998 HEALTH INSURANCE 1998 Insurance rates are as follows: Employee: Health Dental/Vision TOTAL County Employee $ 141.37 13.00 $ 154.37 $ 138.37 16.00 $ 148.74 13.00 $ 161.74 $ 138.37 23.37 CUSTOM_ $ 187.33 13.00 $ 200.33 $ 138.37 61.96 Dependent: Health Dental/Vision TOTAL Total Employee Total County $ 233.40 16.00 $ 249.40 $ 265.40 138.37 $ 245.42 16.00 $ 261.42 $ 284.79 138.37 $ 309.10 16.00 $ 325.10 $ 387.06 138.37 Employee Costr: 1997 1998 DIFFERENCE $ 265.40 265.40 $ 0.00 $ 284.79 284.79 $ 0.00 $ 387.06 387.06 $ 0.00 50 PLAN COMPARISON Lifetime Maximum Unlimited HMO P,OS. NonHMO CUSTOM PLUS Unlimited $1 Million $1 Million Office Visit Co -payment $10 $10 n/a n/a Preventive Care Co -payment $10 $10 Not Covered Not Covered Emergency Room Co -payment $50 $50 n/a n/a Hospital Admission Co -payment $100 $100 n/a n/a Outpatient Surgery Co -payment $25 $25 n/a n/a Individual Deductible n/a n/a $250 $200 Family Deductible n/a n/a $500 $400 Co-insurance n/a n/a 70-30% 80-20% Individual Max Out of Pocket* n/a n/a $2, 750 $1,200 Family Max Out of Pocket* n/a n/a $5,500 $2,400 Prescri.tion Dru• Co -.a ment 10 "For allowable covered charges including deductible and co-insurance. DENTAL PROGRAM: 10 > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > 100% PREVENTIVE CARE > 50%/50% CARE OTHER THAN PREVENTIVE > EXCLUDES ORTHODONTIC CARE > MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $1000/YEAR VISION PROGRAM: > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > MAXIMUM AMOUNT PAID FOR SINGLE $300/YEAR OR FAMILY $600/YEAR > NO DEDUCTIBLE > 50% OF COVERED EXPENSES INCURRED > EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR LIFE: Three times annual salary up to $400,000 at 37¢/$1,000 DISABILITY: $.54/$100 compensation WELLNESS: Wellness program will be continued to all county employees. Executive Pay Plan: Elected Officials, and Chief Deputies have a direct benefit plan for health purposes. 51 1998 SALARY ADJUSTMENTS DEPARTMENT 1997 1998 DIFFERENCE Commissioners $ 348,005 $ 350,467 $ 2,462 County Attorney 345,186 358,872 13,686 Planning and Zoning 421,657 437,858 16,201 Clerk to the Board 81,073 87,466 6,393 County Clerk 1,011,701 1,060,603 48,902 Elections 123,312 132,427 9,115 Treasurer 357,240 349,360 (7,880) Assessor 1,217,885 1,250,658 32,773 Buildings and Grounds 940,300 980,476 40,176 County Council 11,179 12,043 864 District Attorney 1,513,994 1,559,614 45,620 Juvenile Diversion 221,862 224,757 2,895 Victim Witness 155,101 149,530 (5,571) Finance 195,032 203,989 8,957 Accounting 277,428 290,518 13,090 Purchasing 70,320 72,886 2,566 Personnel 223,288 232,599 9,311 Sheriff Administration 449,886 464,397 14,511 Sheriff, Field 2,448,776 2,543,172 94,396 Regional Forensic Lab 77,944 80,817 2,873 Coroner 99,393 105,786 6,393 Sheriff, Centennial Jail $ 2,686,977 $ 2,788,538 $ 101,561 52 DEPARTMENT 1997 1998 DIFFERENCE Sheriff, North Jail 2,822,267 2,930,011 107,744 Building Inspection 331,180 343,996 12,816 OEM 45,040 46,586 1,546 Animal Control 35,679 37,106 1,427 Pest/Weed Control 45,040 46,586 1,546 Engineering 314,327 327,722 13,395 Extension Services 172,774 180,331 7,557 Veteran's Office 37,989 40,368 2,379 TOTAL GENERAL FUND $17,081,835 $17,689,539 $ 607,704 53 �AT WIIDG COLORADO 54 ALL FUNDS REVENUE $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 sexel 1941O Ie1uau weno6aaluI snoeueneosiw eoueieg pund saoinaag Iewa;ui seed eoueingwy Ell 1997 01998 1998 Revenue Total: $88,081,152 (1997 $108,758,547) Property Tax $30,709,145 34.9% Other Taxes $2,985,000 3.4% - Ambulance Fees $3,351,493 3.8% -- Fees $2,589,300 2.9% Intergovernmental $25,449,969 28.9% 55 Licenses/Permits $1,121,636 1.3% Internal Services $5,575,338 6.3% Miscellaneous $3,319,715 3.8% Charges for Services $4,629,316 5.3% Fund Balance $8,350,240 9.5% ALL FUNDS EXPENDITURES 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 SROIA83S 1VIOOS SNI:10/V1 On8nd AON3ONI1NOO AHvllxnd C) 2 D m 'D D - r r- Al3dVS Onand IN3WNH3AO9 Td83N39 S3OIA83S NVWnH NOIOV38038 '8 3Hn11fO 390188 '8 ab'OH snoaNV1130SIVN S3OIAHRS 1HN831NI 1998 EXPENDITURES Total $84,305,752 (1997 $105,478,547) Internal Services $5,834,938 6.9% Ambulance $3,363,893 4.0% Social Services $11,080,933 13.1% Public Works $390,888 0.5% --- Public Safety $15,983,359 19.0% Capital $1,475,000 1.7% 56 30NV1n8WV General Government $13,270,278 15.7% — Culture and Recreation $371,461 0.4% Road and Bridge $14,243,587 16.9% Miscellaneous $2,451,988 2.9% -- Contingency $3,090,000 3.7% Auxilary $599,186 0.7% Health $3,695,333 4.4% -- Human Services $8,454,908 10.0% 0 W O Z J �a W m (� O 1oz J m u u - m0 Q: W CQ U) 0 O O S 0 0 La QQO 0 r N n en 8 0 co - S en n a N m en r n 2 m N S N N O O N aO m 0 0 0 0 0 0 O O § O 0 Y1 O 1`aJ Co E O N en n CO n o r r6 r -- c O Q 0 0 0 0 285 285 285 2pp51 285 g 285 O O g OI O r g r N O O m N N co a Social Services 2 r C O C) U Health Department Human Services Solid Waste WAREN 8 CAPITAL PROJECT FUNDS: 0 0 0 N 0 O Capital Expenditures 0 Lri fV La La CI on N M N N on m N m N cri m a 0 'CO en d (73 co on N 0 n of ta m m 0 PN 0 0 Oa N N 0 a nai 9 o 9 o q 0 ua Oi o N co - en si O 0 N 8 8 r N.- 8 8 N N O O en to - ;5_ U m E GROSS TOTALS INTERFUND TRANSFER NET TOTALS INTERNAL SERVICE FUND o� N 0 0 0 0 en en - to en en m r a n $ 84,305,752 0 A n en S m Cri r a on A N m r co- Lo co W 0 0 0 0 0 0 0 to S b en to 8 A en r 01 n La N N $ 23,571,798 0 0 0 0 0 0 $ 25,449,969 0 O oN§ 0 0 r- 0 O ca to 0 $ 8,350,240 S 0 N Cl co. 8 en 0 O N W Motor Pool (Operating) Health Insurance Phone Services Weld Finance Corp NET TOTALS - I S FUNDS n FN 0z 2 CO LL e O -I re 0a 57 WELD COUNTY 1997 ASSESSED VALUES TO BE USED FOR 1998 BUDGET 997 1996 DIFFERENCE + or (-) PCT Agriculture $ 98,574,030 $ 133,491,253 $-34,917,223 -26.2% Commercial 237,951,440 216,529,269 21,422,171 9.89% Industrial 154,368,480 142,153,715 12,214,765 8.59% Natural Resources 3,998,160 3,401,410 596,750 17.54% Oil and Gas 334,221,680 298,728,680 35,493,000 11.88% Residential 459, 229, 720 353, 755, 950 105,473,770 29.82% Vacant Land 25,487,050 23,342,900 2,144,150 9.19% TOTAL COUNTY ASSESSED $' 1,313,830,560 $ 1,171,403,177 $ 142,427, 83 12.16% STATE ASSESSED PROPERTY 169,884,400 158, 435, 500 11,448,900 7.23% TOTAL ASSESSED VALUE 1 ,48 714,960 $ 1,329,838,677 $ 153,876,283 11.57% LESS TAX INCREMENT 3,050,208 2,730,682 319,526 11.70% NET ASSESSED VALUE $ 2 1,480,664,752 !' 1,327.1 07.995 $! 153,556,757 11.57% 58 NET PROGRAM COST ALLOCATED NET COST SUPPORT TOTAL MANDATED CHART ICTATE CONSTIIUTIONAL_OFFICES OFFICE OF THE BOARD PUBLIC TRUSTEE CLERK & RECORDER ELECTIONS TREASURER ASSESSOR COUNTY COUNCIL DISTRICT ATTORNEY SHERIFF CORONER CLERK TO THE BOARD TOTAL MANDATEI2_STATE/FEDERAL COUNTY COST NORTH JAIL CENTENNIAL JAIL COMMUNITY CORRECTIONS SOCIAL SERVICES HUMAN RESOURCES PUBLIC HEALTH $420,808 $4,000 ($655,382) $436,451 ($255,148) $1,373,362 $28,129 $1,644,096 $548,523 $231,057 $80,815 $3,856,711 $172,627 $593,435 $3,758 $7,758 $0 ($655,382) $93,372 $529,823 $0 ($255,148) $411,987 $1,785,349 $6,772 $34,901 $291,400 $1,935,496 $333,518 $882,041 $28,341 $259,398 $0 $80,815 $1,341775 $5,198,486 $3,447,470 $116,641 $2,896,999 $673,612 $0 $19,599 $4,031,848 $197,994 $12,351 $494,234 $1,276,306 $387,998 $3,564,111 $3,570,611 $19,599 $4,229,842 $506,585 $1,664,304 TOTAL $8,217,504 $1,773,436 $9,990,940 CRITICAL -- NON-MANDATFD COUNTY COST CRIMINAL JUSTICE INFO SYSTEM $539,398 $0 $539,398 CRIME LAB $58,951 $12,931 $71,882 POLICE SERVICES (LEVEL) $2,882,488 $150,869 $3,033,357 COMMUNICATIONS -COUNTY -WIDE $628,275 $0 $628,275 COMMUNICATION SYSTEM DEVEL $3,750 $0 $3,750 E-911 $700 $0 $700 OFFICE EMERGENCY SERVICES $39,080 $7,663 $46,743 DRUG TASK FORCE $70,248 $11,781 $82,029 TOTAL $4,222,890 $183,244 $4,406,134 59 NET PROGRAM COST ALLOCATED NET COST SUPPORT TOTAL LOCAL DISCRETION PLANNING & ZONING/BLDG INSP ANIMAL CONTROL PEST & WEED CONTROL EXTENSION SERVICE VETERAN'S OFFICE AIRPORT MENTAL HEALTH MISSILE SITE PARK COUNTY FAIR JUVENILE DIVERSION DEVELOPMENTALLY DISABLED SENIOR COORDINATORS VICTIM ASSISTANCE WASTE WATER MANAGEMENT ECONOMIC DEVELOPMENT TOTAL $42,599 $98,344 $163,391 $260,567 $44,677 $271,850 $44,000 $0 $38,661 $192,699 $41,105 $12,500 $54,150 $6,359 $103,833 $1,374,735 $254,899 $297,498 $14,701 $113,045 $53,707 $217,098 $151,136 $411,703 $18,357 $63,034 $57,958 $329,808 $0 $44,000 ($873) ($873) $6,833 $45,494 $19,599 $212,298 $0 $41,105 $0 $12,500 $26,049 $80,199 $0 $6,359 $0 $103,833 $602,366 $1,977,101 GENERAL ASSISTANCE: $132,000 PUBLIC WORKS ENGINEERING TOTAL CAPITAL: EQUIPMENT PUBLIC WORKS TOTAL SUPPORT FUNCTION COUNTY ATTORNEY BUILDING & GROUNDS FINANCE & ADMINISTRATION ACCOUNTING PURCHASING PERSONNEL PBX/PHONES INSURANCE NON -DEPARTMENTAL BUILDING RENTS COMPUTER PRINTING & SUPPLY TOTAL $14,243,587 $390,888 $0 $132,000 $654,967 $69,655 $14,634,475 $724,622 $14,898,554 $460,543 $15,359,097 $50,000 $1,475,000 $1,525,000 $0 $50,000 $0 $1,475,000 $0 $1,525,000 $301,840 ($301,840) $2,106,230 ($2,106,230) $200,948 ($200,948) $375,487 ($375,487) $77,764 ($77,764) $250,224 ($250,224) $0 $0 $550,000 ($550,000) $208,000 ($208,000) $739,925 ($739,925) $1,870,360 ($1,870,360) $25,071 ($25,071) $6,705,849 ($6,705,849) 60 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ST ALLOCATION PLAN TOTAL ALLOCATED CO I - CO O i- O z O W H O) 4 Q r a Oo c J O J LL Q W U rn m W a) U r >o O cc re `J < J 2 W co 0 Q 0 J a a TOTAL ALLOCATED DEPARTMENT 00N I -N ODO V (0(0 nom Na V 414')r O (ftN N Nr O(Ar fO r N4 (00(0 to V V ON NOrON O V MM V MM(O V rIt](0 (0Of0N (Or 000 O V M fO 49 N N N O r O N N ee WO 0I -w zw UW OU 050 X0 t0(p wmK >~0�1(� W¢O U w HO wwz(n>Oz�UO}}o¢w>wo cno m W W O J m Q w 2 J? o c K cn W Owxwc�XOmj9<Dz.000Oi- Y a W> Q w U J-,> a a w H U U U 2 0 W W O O(0 (0 V 0(O V 00 N -a N LLo a CO O( (0r V V V IL)r(0O a W M� V V Q) CO r (0 a V I O a N N N N O V I- m M N I- M - M NN It)(0M V I)NN V (O r NNrMO� toeeM0e0aNarNNMVMrraeN - 4iM N N 49(04)49r V M S(AN N 4! fA 4i Ui 49 49494949 4) 49 cn z 50 0 w op W -I O P_ > J w m O J CC W w 0 w cc J O OZ coUJ cc wow wz w Z O O D U j= U m 0 0 U _ _ _ m U O r rr» O c> Z O w N u.=z�0a ft rwwwwwOJU20 O H O I-lLw Z(nfn mmwOQZwZ wort, �u_z Doa_zUw-Iznwz w ro W ymF W a'J2mU2Q)JO' OIL‹ w»UO-20Q000»Ozwmwg Oa W 0004)O-,omw maDQQQOa wz a U 61 O to N O 4A b G O C i+ U G1 n1 Cl) t. V � • V H v U G ✓ m : 7 W O 110 b V b O 01 ✓ VX CZ 0•4 V v g ✓ . -,b '4, C V M w O . C" v-,0 'C C V p s. -a. 0 s. 0 0. a -C a U cC G O Lh i. o —'ofO 13 sv 4- 'Ub a ✓ V O ✓ W u c.) ▪ u O v s O O 0 U b N L 0 UvCO v d L SECO O MU y u b M Oct ate+ L LO O • " ro V 1. 0 V yam) W "b.0 L O Vad v G O L V ✓ O h V ✓ UL it .5V° COL • -0 V O IE U V+ 0 La L V O 0 t ✓ • O' I't O'O G V v ct 0 v L ✓ cz.cn V O. F C. u. O. 62 O o O O O O o O O O ci O O O O O O o O O O r Ereffl ere ES. z w w z E -m w Emo Cumulative Percent Increase: Weld County Expenditures & Taxes co rn rn O O O O CO O r allinN 0 CO (OD V N T T 63 O a) f c6 a) Y CD CD 2 N a) 0) m y m 0 CC U a) 0 0 7 a I > 0 CD a) 0 CD H Z w 2 Z CC w 0 can w J cC w 2 0 Z 0 V 0 -J r r c _ L 'Er? co (n u) co n co C)) co T C _ o C O w C E _ E • E U O as wrnUo co co c o m E w Q J O 7.3 L CZ i wa) UCC n C) C 0 O U COUNTY VOTERS Elected Members) 0 C U CD (s U E E 0. • _co a) I� o • ° N c izs o U U Commissioner It c O O U O E CO N .E U E c c C) cz as as N L O O c N '6 N O +E. cn _E To _U Ca)a Na) = co O C ° •N N c co oU U N C O O f6 c E oU 0 64 U) a) 0 ^� O W CD a) p Public Works N CI U m E • V co Co taco E c • m = E C o g C 12.,15 U a C o 'NU `co aNOErnC e p 9 m mma 0,m= c`oa � Ej m Eom° d mmac Health Director a) U C as cC 17; U a)) O Ambulance Services Administration N C N C a .O, V co N C • m• - j N N 750 a N C m a d '- O m E N N a C 7,E a E.. O N N m2 = v c at a :7: J L C2. a m C q cmo° m <EC ctD o,um E, LL E€< y H E tit co m a U o N= a_ a Q O 'c c m coo= a 0 3 U m 00 F-Zw W z z O Cr0 wU DEC U 0 z W 2C) 0°) U w 0 U Fw DCO ?rn m 0 CT) 0 (tins rn jjre wrn Der U z D 0 U eTti CO0(0 gU° DEPARTMENT N-Nr r ▪ IC)r M U) + I + 1 + + 1 + LO In U) U) U) N U) N 0 U)uO.-M(O N CC V' O M 7 M U) r N M co N (O(- r r N CO U) r req.- a - (Darr in U) U) U) U) N U) U) CD LO Cri O N MV 1-MVe U)r N CO Cr) CO (Oi-r r N CO U) r rNr r(Darr U) r In LO U) u) U) N LO O U)N CO CD N Is- V OV rNr U) NV r NrNf� U)rr rrr(p U)Or CO COM CO COM O r r U) r U) U) M(0NMI,- NI Is-- Oc U) r U) r NOL0 N •ctO NrMhU) rrr rrh U) Or Cr) M M en 0 rU) r C (U c 67. t o a a C 2 to 2 f3 >. o • O O N • p � U W TC C m N O O O N 0 U .0 a T Opop�oO EE o� d� - 2o noU NUn D NONR -Do w°E E, i°a.uU oaZiw mom' - Lk c w oo o co m o c a0.- y >. tn0 m e -(n c ¢J¢ O T C O C o 4S 0 7 A C 61) y OW. taic N C M Ti J (O O(4 J O C (/J a �Ci Wanci-clm="umN0cE(o)occoCctErn. uE ca-Ho5 E ca)c.- zwoma�ocddm(nd�.�(��^oa�ot-c2'-ooa�i(m�'m(ncc w000.0<,Owi-ci1.250a0-)UUzuwomaUaW>ODu.¢ N N + U) N 7 U) ‘1- U) N M V O O TOTAL GENERAL FUND 65 z 0 F - C O0 a }o < O rn D DLL Co Z D 0 U OO �Zw W Z a Z SOU 0� O O 2 co W Oa) �r W O W F • w -,• 000)) °Dr M UJ N- cr Wa) D >- 0 DEPARTMENT 0 co co in r - M �t- CO CO O f-0 Cr) r r r r CO 00 Cr ) C0O CO r r r �1*--- LO V00 CO r r r C W a C O U n • 3 C 2 O N M U N C O C"a ZCm12oU Q 'c 2,15o) c O C O U E_ v._ o5Q5'-mi CC 0 O CO 0) 0 CO 0) a) O N O r N + + + , v co 0 a I-- N0 N CO CCO CO r N O N CO LO 00 LO LO (0NOL N CO CO of O co Cn co V a a0 0) N TOTAL ROAD & BRIDGE FUND 66 0) N Co O CO N + N LO ✓ r -- r-: t` 0 N r CO of CO CO CO ai O TOTAL HEALTH DEPARTMENT LO N- CO 0 r O co CNt) O CO N CO CO N CN r SOCIAL SERVICES PRINTING & SUPPLY N CO Oi N 0 co 0) N AMBULANCE 0) N O CO N CO CO CO 00 N r co CO O N GRAND TOTAL $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 a O m x x sexel aa4l0 Property Tax 65.9% $22,315,710 slun000y ead teluewwenobJelul Will ad/sesueoil 1998 Revenue Salnuelod/squid TOTAL: $33,849,255 (1997: $29,751,797) Other Taxes 0.3% $85,000 snoeueileasm aoueiee pund O1997 O1998 Fund Balance 1.7% $575,240 Miscellaneous 8.7% $2,940,943 Fines/F�oteitures 0.1% spChargesor 6 S00 Services 5.1% $1,727,493 Licenses/Permits 2.2% $728,536 Intergovernmental 8.5% $2,862,533 Fee Accounts 7.6% $2,589,300 67 GENERAL FUND Expenditure Changes $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Public Safety Health & Welfare Misc. General Gov. Human Serv. Auxilary Culture/Rec. Type of Expenditure Public Works Total: $33,349,255 (1997 $29,251,797) Public Safety 47.9% $15983359 Culture/Recreation 02% $53461 Auxilary 1.8% $599186 General Government 39.8% $13270278 68 Human Services 0.5% $169789 Health & Welfare 4.0% $1320306 Public Works 1.2% $390888 Miscellaneous 4.7% $1561988 01997 01998 JEW_ Cumulative Percent Increase: General Government 0 0 T 0 co 0 co 0 N 0 69 ElGen Gov O N 0 0 r 0 00 70 U) a) x as I— I OPublic Safety O co O O N CO o) a) T N O) O) T ^ r W T� a) T a) a) Tr.F C) O) T Co C) a) T N O) O) T TT V) C) T 1989 1990 O O O O CO N a) x a1 1— DHIth & Welfare O CO O O N O co C) C) T - o) C) T co a) C) to a) cp C) a) 1992 1993 1990 1991 71 GENERAL FUND SUMMARY The General Fund is funded at the level of $33,349,255, up 14%. General government functions are up $1,982,706, primarily due to funding of the Geographical Information System (GIS) at the level of $995,684. In addition the Election Department is up for the general election year by $71,529 and Printing and Supply is now in the General Fund at $133,071. Buildings and Grounds is up $419,080 with over two -hundred thousand more square feet of space to maintain with the addition of the new jail, Social Services, and Health buildings. District Attorney is up $52,933 with additional staff. Public Safety is up $1,395,231. Well over a million dollars of the increase is attributed to the new North Jail Complex's full year of operational costs for the 160 -bed facility. The remaining increase in the Public Safety area is directly related to the Community Corrections grant programs that have been expanded by the State of Colorado. Health subsidy is up $73,575 for salary adjustments. Funding for mental health has been reduced $91,875. A proposed salary adjustment of 4% results is a $607,704 increase. Other budget items are relatively stable for 1998. The available resources to the General Fund amount to $33,849,255 compared to $29,751,797 in 1997, up $4,097,458 or 13.77%. Property tax is set at $22,351,710, up $3,142,340. Licenses and permits are up $126,500 in the area of building permits due to rate changes and growth in activity. Grant revenues are up $308,413 as a result of Community Corrections grant increases. Charges for services are up $452,869. This increase is caused by revenue from DOC inmates ($106,284), Victim Witness ($50,000), Buildings and Grounds ($115,826), Information Services ($21,000), and Communications for emergency medical dispatch and tower rental ($101,305). Other revenues are very stable and unchanged for 1998. Beginning fund balance is anticipated to be $575,240 for 1998. An estimated ending fund balance of $500,000 is projected for year-end 1998. This amount serves as an additional contingency amount during the fiscal year. In addition to the regular Contingency Fund is the Emergency Reserve Fund amounting to $2,000,000 required under the TABOR Amendment which passed in 1992. This fund balance amount is consistent with the anticipated ending fund balances for the last few years. 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D rev) r 13 aalza a !D W < Q -I iod W C'w I9 WI Ed R LL re Cr—'2 IN ((OIuJ'O o z 3 0i- w!a'I� a ¢I�II,IZ edict te a' >a> �,=1W UU Q,,O �'IW F- U raOJ �L Imo'. dW 'J 0 Z.J F- 0IW --I a J l OIOI~'J -~' a 71F ¢ z.N > za..I 0 0 7!F 7 - ccO'..O w,w'a'w w!O U U O!O O a.< 0 F- S,V),3 0,2,i- w w Z,r O O O O 0 c0 0 op UD cO U) 010 0 ,0 ,00 0 0 0 0 0,0. ✓ N (n QI CD CO L L U) N N 0' 0 (0 O o 0 0l I'' I 0'.0 'o O of i I o l,o',,. o!O 0 01 0 Q 0 0 0 I1O 0 O o O 0O NH' m o in r'o o CO OIO CO CV! r N COIN CO b 0 0 0) O N b'm'b QO CV CV (O r Q 00 o 0'0 0 0'O Cc 10 0 (OI(oln!o O' (D(0I (Ni (NDV U)',V 0 N CO05 O N m 0 O) m )- 70 J Z'W '7 F w'Z !.LL N Z O ¢ 7 W ' Z J I,¢ (O 2 F -i t Z CC Z U J a O I O (0°,11 W NQ • ' If '(� 'wilt J J a zw • iVJif 0 0 0 0 O) 0 0 0 0 NQ 0 (o (0 (0 0) 00000 O 0 0 010. 0 0 0 0 0 O 000'0' 79 BUDGET UNIT REQUEST SUMMARY N/A Personnel Services $ 306,533 AGENCY/DEPARTMENT NAME: BOARD OF COUNTY COMMISSIONERS BUDGET UNIT TITLE AND NUMBER: Office of the Board -- 1000-10100 DEPARTMENT DESCRIPTION: Statutory head of county government. Each major department is overseen by one Commissioner, with each Commissioner serving as an assistant in another area, on a rotating basis each year. Statutory duties also include sitting as a Board of Equalization to hear appeals on tax assessments; sitting as the County Board of Welfare; and filling, by appointment, all vacancies in county offices except the Board of Commissioners. 3ETED CURRENT FY $ 348,005 $ 348,005 RECOMM. ENI NEXT FY $ 348,005 Supplies 1,208 350 350 350 Purchased Services 61,570 66,453 72,453 72,453 Fixed Charges Capital Gross County Cost $ 369,311 $ 414,808 $ 420,808 $ 420,808 Revenue 0 Net County Cost $ 369,311 $ 414,808 $ 420,808 $ 420,808 Budget Positions 6 6 6 6 SUMMARY OF CHANGES: Budget reflects a $6,000 increase in memberships and registrations. In addition there has been a shift of $1,300 to publications and subscriptions, primarily for county newspapers from other service and supply line items. Total change in the net county cost is a $6,000 increase. OBJECTIVES: Board objectives are the strategic objectives for the entire county. See Strategic Objective Section in Budget message. ESTIMATED.:. FINANCE/ADMINISTRATION: Recommend approval. BOARD ACTION: 80 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COUNTY ATTORNEY BUDGET UNIT TITLE AND NUMBER: County Attorney -- 1000-10200 DEPARTMENT DESCRIPTION: Renders opinions on constitutional questions. The County Attorney defends any lawsuits against Weld County and brings civil actions for enforcement of county regulations. Of three full-time assistants, two share the responsibilities of the County Attorney, while one enforces child support obligations and handles dependency neglect cases. Personnel Services $ 319,541 $ 337,675 CURRENTF? ..TED NEXT': FY $ 345,186 MEN FY $ 345,186 Supplies 3,397 8,500 4,000 4,000 Purchased Services 40,926 32,654 32,654 32,654 Fixed Charges Capital Gross County Cost Revenue 514 $ 364,378 154,546 $ 378,829 80,000 $ 381,840 80,000 $ 381,840 80,000 Net County Cost $ 209,832 $ 298,829 $ 301,840 $ 301,840 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Supplies are down $4,000 in operating supplies due to decreased usage and changes to computerized references. Professional Services are down with offsetting increases in printing and memberships for no net change. Salaries are up $7,511 with the upgrades of two attomey positions for comparability with the District Attorney's staff. Revenues are constant at $80,000. Net county costs are up $3,011. OBJECTIVES: 1) Continued maintenance of current litigation files - avoiding any adverse judgments against Weld County; 2) Maintenance, on a current basis, of all child support and assistance in dependency and neglect and child abuse matters for Social Services; and 3) Continued representation of all units of county government in all matters pursuant to Statute and the Weld County Home Rule Charter. 81 COUNTY ATTORNEY (CONTINUED) 1000-10200 :„A) KLOAt ;:ACTUAL;: ESTIMATEDPROJECTED Litigation - County Commissioner 35% 35% 35% Social Services - Support and Juvenile 35% 35% 35% Other Departments 25% 25% 25% Bankruptcy Matters 5% 5% 5% FINANCE/ADMINISTRATION: Based upon the June 23, 1997, work session regarding attorney salaries, the upgrades to two attorney positions effective December 16, 1997, are recommended. All other changes in line items to reflect expenditure patterns are recommended. BOARD ACTION: 82 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC TRUSTEE BUDGET UNIT TITLE AND NUMBER: Public Trustee -- 1000-10300 DEPARTMENT DESCRIPTION: Performs the duties of public trustee in the county as prescribed in CRS 38-37-101 et. seq., 1973. County General Fund provides supplies only, salaries and operating costs are funded by public trustee fees outside of county budget. Personnel Services URRENT Elf QUESTED NEXT FY RECOM NEXT MEN Supplies Capital/Credits Gross County Cost Revenue $ 965 30 $ 995 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 Net County Cost Budget Positions 995 4,000 4,000 4,000 SUMMARY OF CHANGES: No change. Per Section 38-37-104(3), CRS, all expenses of the office are to be paid from the Trustee fees prior to payment to the County Treasurer. Excess funds are to be maintained in a special reserve fund until one year's operating costs are accumulated. This could take several years in Weld County. Based upon this statute, no revenues are budgeted for 1998; However, per Section 38-37-102(3), CRS, the county must continue to furnish all books, blanks, and stationery for the use of the Public Trustee for a total cost of $4,000. OBJECTIVES: Perform statutory duties as prescribed by CRS 38-37-101 et. seq., 1973. 1tI.ORKAVON ACTUAL::: ESTIMATEEK PROJECTED Foreclosures 462 500 500 Releases 6,581 6,500 6,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approva , per Section 38-37- 102(3), CRS. See the following page for Public Trustee budget which, as a state office, is maintained independent of Weld County's budget. BOARD ACTION: 83 Weld County Public Trustee Proposed Operational Budget 1998 Revenue Expenses Foreclosure Fees Release Fees Miscellaneous Fees Interest $10,500.00 88,350.00 100.00 2.900.00 Total Revenue $101,850.00 Bank Charges Dues & Subscriptions Employment Taxes Employment Benefits Equipment Lease - Purchases Insurance & Bond Miscellaneous Expense Postage Professional Fees Rent Salaries Trustee Allowance Telephone Travel and Conference $250.00 650.00 7,000.00 4,300.00 2,050.00 650.00 2,000.00 1,000.00 2,400.00 6,000.00 45,000.00 26,000.00 3,000.00 1,225.00 Total Expenses $101,525.00 Excess Revenue Over Expenses 325.00 84 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Clerk to the Board -- 1000-10400 DEPARTMENT DESCRIPTION: The Clerk to the Board records all meetings and hearings of the County Commissioners, retains all records of the Board, and processes liquor licenses. CTt, LAST FY CURRENT F? $ 75,521 $ 81,073 REQUESTED NEXT"FY $ 81,073 RECOMME: NEXT FY. $ 81,073 Supplies Purchased Services 17,979 15,085 1,745 14,205 2,745 13,001 2,745 13,001 Fixed Charges Capital Gross County Cost Revenue 4,375 $ 112,960 504 -4,654 $ 92,369 11,554 -4,840 $ 91,979 11,164 -4,840 $ 91,979 11,164 Net County Cost $ 112,456 $ 80,815 $ 80,815 $ 80,815 Budget Positions 3.5 3.5 3.5 3.5 SUMMARY OF CHANGES: The net county cost for this budget unit is unchanged from the prior year. Expenses have been reallocated to different line items based upon expenditure patterns, but overall the expenses are down $390. Revenue is down $790 in the area of charges for services for copies. Charge back to the County Attorney is $4,840, and to PBX is $10,664. The charge backs are up $596 due to salary adjustments for 1998. OBJECTIVES: 1) Maintain all records for the Board of County Commissioners. 2) Complete the conversion of all historic& records to the new imaging system. WORKLOAD ACTUAL.;; ESTIMATED PROJECTED Commissioner Meeting • 100 100 100 Hearings 90 100 100 Liquor License Hearings 6 6 6 BOE Hearings 95 10 100 85 CLERK TO THE BOARD (CONTINUED) 1000-10400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 86 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CLERK AND RECORDER BUDGET UNIT TITLE AND NUMBER: Clerk and Recorder -- 1000-11100 DEPARTMENT DESCRIPTION: Oversees two divisions: 1) Recording records, microfilms, processes and provides certified copies of all legal documents, issues marriage licenses, conducts 'en searches; and 2) Motor Vehicle collects registration fees, specific ownership tax, sales tax and files chattel mortgages on motor vehicles, processes title applications, maintains files on all titles and 'cense plates issued in Weld County, provides law enforcement agencies with vehicle registration information. Personnel Services RESOURCES AC'T'UAL LAST FY $ 952,862 )GETED . CURRENT FY'' $ 1,011,701 ESTE. NEX FY $ 1,011,701 :OMMEND 1E cT FY $ 1,011,701 Supplies Purchased Services 44,380 147,220 29,480 103,437 29,480 103,437 29,480 103,437 Fixed Charges Capital Gross County Cost 25,074 $ 1,169,536 $ 1,144,618 $ 1,144,618 $ 1,144,618 Revenue 1,789,794 1,800,000 1,800,000 1,800,000 Net County Cost $ -620,258 $ -655,382 $ -655,382 $ -655,382 Budget Positions 37.5 37.5 37.5 37.5 SUMMARY OF CHANGES: No change from prior year. $9,500 is included in the Capital Equipment Budget Unit for two map files ($9,000) and one overhead projector ($500). Map plotter requested will be considered by the Information Services Governance process. OBJECTIVES: 1) Maintair; all records in each department; 2) Provide helpful and efficient statutory services to the public. ..ORKLO AONAL ESTIMATED PROJECTED Vehicle Registrations 247,579 250,000 260,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of budget and $9,500 for equipment. BOARD ACTION: 87 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 237,055 AGENCY/DEPARTMENT NAME: CLERK AND RECORDER BUDGET UNIT TITLE AND NUMBER: Elections -- 1000-11200 DEPARTMENT DESCRIPTION: The Elections Department conducts primary and general elections every two years, conducts voter registration, maintains records alphabetically and by precinct, conducts schools for election judges, provides supplies for elections, issues certificates of registration for proof of age and citizenship for international travel, service municipal clerks, school districts, special districts, and conducts special elections each November in the off year. SETED CURRENT FY $ 166,308 QUESTED NEXT FY $ 208,638 RECOMMENt NEXT FY • $ 208,638 Supplies 251,083 140,000 150,126 150,126 Purchased Services 55,975 83,614 100,007 100,007 Fixed Charges 4,020 2,680 2,680 Capital 23,000 Gross County Cost $ 571,133 $ 389,922 $ 461,451 $ 461,451 Revenue 25,705 50,000 25,000 25,000 Net County Cost $ 545,428 $ 339,922 $ 436,451 $ 436,451 Budget Positions 4 4 4 4 SUMMARY OF CHANGES: 1998 is a General Election year that will require two elections. The budget is based upon use of the new Accuvote election system. The Accuvote election system is less costly for forms and postage than the old Datavote system, thus saving approximately $30,000 per election. Revenue of $25,000 is based upon historical charges from other jurisdictions for TABOR and state issues OBJECTIVES: 1) Register voters and maintain records; 2) Conduct elections; 3) Instruct and assist municipal clerks, school districts, and special districts in forms and law changes. WORKLOAD ACTUAL ESTIMATED PROJECTED Registered Voters 78,700 85,000 90,000 Votes Cast 55,311 35,000 60,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 88 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 346,945 AGENCY/DEPARTMENT NAME: TREASURER BUDGET UNIT TITLE AND NUMBER: Treasurer -- 1000-12100 DEPARTMENT DESCRIPTION: The Weld County Treasurer takes custody of county funds, such as collecting taxes and disbursing funds collected for the state, county school districts, municipalities and special districts. The Treasurer deposits county funds in banks in the county, and invests reserve funds as allowed by statute and approved by the Board of Commissioners. PPATEPOik URRENT FY $ 357,240 REQUESTED :: NEXT F? $ 377,284 RECOMMMEN NEXT FY $ 357,240 Supplies Purchased Services 138,808 119,703 15,000 110,112 15,000 110,112 15,000 110,112 Fixed Charges Capital Gross County Cost Revenue 12,641 $ 618,097 731,468 0 0 $ 482,352 665,000 0 0 $ 502,396 737,500 0 0 $ 482,352 737,500 Net County Cost $ -113,371 $ -182,648 $ -235,104 $ -255,148 Budget Positions 10 10 11 10 SUMMARY OF CHANGES: Recommended budget is unchanged for 1998. The Treasurer had requested an additional position of an Accountant I, based upon the auditor's recommendation to get a new general ledger system in place and maintained. The Treasurer in conjuction with the Accounting staff is working to get a new system in place. It is hoped that once the system is in place a clerical position can maintain it. If the system cannot be maintained by a clerical position, it is recommended that an Office Tech IV position be eliminated and an Accountant I position be hired full time. Cost impact should be absorbed by the trade-off. Revenues are up in both advertising ($2,500) and Treasurer's fees ($70,000) based upon statutory fees. OBJECTIVES: 1) To efficiently and effectively collect taxes and to pass through funds to the state, school districts, special districts, municipalities, and county; 2) To assure the greatest security of principal for investments with a reasonable return on funds invested; 3) To maintain rapport with all agencies and all constituents of the county; 4) To make a maximum effort to collect on bankruptcies; and 5) To print and process tax notices more efficiently. 89 TREASURER (CONTINUED) 1000-12100 WORKLOAD ; ACTUAL ESTIMATE© PROJECTED Tax Collection 91,611,007 94,995,000 95,000,000 Number of tax notices 77,667 80,858 82,000 Investments as of year end 19,688,495 20,000,000 20,000,000 FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend adopting the approach of using the Treasurer and Accounting staff in the current year to install the general ledger system. Prior to the end of 1997 the situation should be reviewed by the Treasurer and the Commissioners to see if it is working. No other issues. BOARD ACTION: 90 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: ASSESSOR'S OFFICE BUDGET UNIT TITLE AND NUMBER: Assessor's Office -- 1000-13100 DEPARTMENT DESCRIPTION: Does the assessment on all properties in Weld County. Is responsible for placing proper value on all real and personal property. Keeps copies of current tax roll in alphabetical sequence and also by parcel number. Personnel Services $ 1,160,305 $ 1,217,885 $ 1,259,243 commEND NEXT FY $ 1,217,885 Supplies Purchased Services 469,818 135,737 35,046 144,431 35,046 159,431 35,046 159,431 Fixed Charges Capital Gross County Cost Revenue $ 1,765,860 84,302 $ 1,397,362 39,000 $ 1,453,720 39,000 $ 1,412,362 39,000 Net County Cost $ 1,681,558 $ 1,358,362 $ 1,414,720 $ 1,373,362 Budget Positions 36 36 37 36 SUMMARY OF CHANGES: The Assessor has requested $15,000 for mapping due to the high volume of transfer properties attributed to new construction in the county. The Assessor has requested an additional Office Tech III ($24,735) for the transfer unit due to the same heavy volume of growth. See comments below. Also, a request to upgrade three Appraiser ll's to III's has been made, but is not recommended ($16,623). Requested budget is up $56,359. Recommended budget is up $15,000. OBJECTIVES: 1) To carry out the mandate of the General Assembly to equalize property value within the county; 2) To finish the modifications of the neighborhoods so that they fit better in the mass appraisal system; and 3) To complete the mass appraisal of property in the county in a manner that contributes to the concept of equalization and is not disruptive to county government. WORK t' AD ACTUAL 4$13 IRV PROJECTED Inspect Parcels (Real and Personal) 7,100 7,100 7,100 Verify Sales 1,200 200 1,200 Building Permits 1,000 1,100 1,100 91 ASSESSOR (CONTINUED) 1000-13100 FINANCE/ADMINISTRATION RECOMMENDATION: The $15,000 for mapping appears to be justified; however, it is recommended that the Assessor work with GIS to see if any economies can be gained through the GIS mapping process. The additional Office Tech III position for transfers is a policy issue for the Board. The whole concept of a cooperative effort with the Assessor and GIS to accomplish this function needs to be explored. It is recommended if this position is approved that it administratively be frozen until the determination of the best organizational approach to doing transfers, parcel number assignment, and GIS mapping can be made. The upgrade of the Appraiser II positions is not recommended. The same issue of longevity equals upgrades exists in a number of county departments. Policy issue. BOARD ACTION: 92 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COUNTY COUNCIL BUDGET UNIT TITLE AND NUMBER: County Council -- 1000-14100 DEPARTMENT DESCRIPTION: Weld County's Home Rule Charter provides for a five member unsalaried County Council chosen in non-partisan elections. Major responsibilities of the Council are setting salaries of all elected officials, filling vacancies in the Board of County Commissioners, reviewing county government and making periodic reports to the citizens, and authorizing an increased levy in ad valorem taxes if requested by the County Commissioners. Personnel Services RESOURCES ACTUAL,: LAST F'Y $ 8,128 CURRE iT FY' ' REQUESTE NEXT: FY RECOMMEN NEXT FY Supplies 473 650 400 400 Purchased Services 2,636 9,432 16,900 16,550 Fixed Charges Capital Gross County Cost Revenue $ 11,237 $ 21,261 $ 28,479 $ 28,129 Net County Cost $ 11,237 $ 21,261 $ 28,479 $ 28,129 Budget Positions 1 PT 1 PT 1 PT 1 PT SUMMARY OF CHANGES: The Council has requested an increase in professional services of $6,793 to return to the 1986 funding level. This is to insure that they have adequate funds to perform the functions of their office if the need arises. Other accounts with increases are advertising ($25) and office supplies ($100). Repair and maintenance of $50 is no longer necessary for Buildings and Grounds charges. OBJECTIVES: 1) Comply with various responsibilities as outlined by the Home Rule Charter, responding to situations as they arise; 2) Conduct performance audits of county departments as determined to be necessary; 3) Investigate policies and procedures of county government and make reports to the people of Weld County of the findings by County Council; and 4) Increase accessibility to Weld County citizens by continuing to conduct Council business during regularly scheduled meetings in outlying communities, encouraging opportunities for dialogue with County residents, and sponsoring perpetual open houses. 93 COUNTY COUNCIL (CONTINUED) 1000-14100 i,,WORKWADI ACTUAL ESTtt AT>"D PROJECTED 1 Performance Audits 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: Increase of $6,793 for audits is a policy issue for the Board. Funds are included in the Recommended Budget amount. BOARD ACTION: 94 A z w x EN-+ x -et z Emi Cumulative Percent Increase: District Attorney 0 N •-- O O O co O CO 0 O (N O 95 co a) x <75 I— I •District Attorney CO CD O) N a) rn co a) a) 1^ u rn rn T -srT O) a) T co O) rn T N rn a O N T O OD O 0 _O 96 a) x as F— OD.A. Local O O 'V O N O BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY BUDGET UNIT TITLE AND NUMBER: District Attorney -- 1000-15100 DEPARTMENT DESCRIPTION: Prosecutes crimes upon complaints of citizens or investigation and complaint of law enforcement agencies; answers all criminal complaints of the people; handles such civil matters as juvenile actions, and non-support actions; serves as attorney for all county officers except the County Commissioners; handles consumer fraud and welfare fraud complaints. Personnel Services $ 1,406,716 UR ENT FY $ 1,589,088 $ 1,513,944 ►MMENI ,ttotigopyg. $ 1,566,877 Supplies Purchased Services 29,687 80,327 42,100 79,219 35,685 84,745 35,685 84,745 Fixed Charges Capital Gross County Cost Revenue 27,317 9,030 $ 1,553,077 61,020 31,500 $ 1,666,763 73,850 32,389 $ 1,741,907 75,600 32,389 $ 1,719,696 75,600 Net County Cost Budget Positions $ 1,492,057 30 $ 1,592,913 31.25 $ 1,666,307 33.25 $ 1,644,096 32.25 SUMMARY OF CHANGES: Service and supply line items have been reallocated to match historical expenditure pattems with no net increase. The DA has requested the addition of a Deputy DA II and Office Tech II for County Court due to the additional Magistrate added at the County Court level by the state. The Board had committed to fully funding a Deputy DA for the Drug Task Force in 1998 due to expiration of state funding. The state has agreed to fund the drug enforcement attorney for an additional year with Edward Burns Fund monies. Based upon a request on July 10, 1997, the Board agreed to shift the funding for the drug enforcement attorney to a Deputy DA in the County Court Division ($52,933). The DA still would like the Board to continue its commitment to fund the drug enforcement attorney in the event no state funds are available in 1999. The additional clerical position is not included in the recommended budget, but level of service is listed as a policy issue for the Board. Revenues are up $1,750 due to revenues from the bad check enforcement efforts. OBJECTIVES: Prosecute cases as indicated below in workload measure. 97 DISTRICT ATTORNEY (CONTINUED) 1000-15100 WoRKLO ,'ACTUAL ESTI MAT a PROJECTED File Juvenile Cases 889 900 1,000 Checks/Consumer 2880/92 1382/108 2670/100 District/County Trials 45/46 55/60 60/80 Prosecute District and County Court Cases 16,000 16,000 16,000 FINANCE/ADMINISTRATION RECOMMENDATION: The Board needs to address its commitment to the Drug Task Force attorney position in the event the state eliminates funding. The additional clerical position ($22,211) is a policy issue for the Board regarding level of service for the District Attorney's Office. No other issues exist for the DA in the recommended budget. BOARD ACTION: 98 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY BUDGET UNIT TITLE AND NUMBER: Juvenile Diversion -- 1000-15200 DEPARTMENT DESCRIPTION: Reviews and recommends charges in juvenile cases to reduce the uvenile caseloads for the Courts and Probation. Counseling component provides intense supervision, counseling and other services to juvenile offenders who would otherwise be prosecuted through the Courts. Personnel Services $ 203,128 Supplies Purchased Services 2,744 17,896 BiUDGETED CURRENT FY $ 221,862 3,639 16,553 ESTED NEXT; FY $ 221,862 3,639 16,553 RECOM IEN„ NEXTFY $ 221,862 3,639 16,553 Fixed Charges Capital Gross County Cost Revenue $ 223,768 68,237 $ 242,054 56,079 $ 242,054 49,355 $ 242,054 49,355 Net County Cost Budget Positions $ 155,531 5 $ 185,975 6 $ 192,699 6 $ 192,699 6 SUMMARY OF CHANGES: Budget request has no increase in expenditures, but does have a loss of grant funding from the state in the amount of $9,724. Fees charged to clients are up $3,000 for a total of $9,250. The net county cost for the budget unit is up $6,724. OBJECTIVES: To provide a community -based alternative to the formal court system for juveniles who have been taken into custody more than once for misdemeanor offenses or once for a felony and, therefore, would likely result in a juvenile filing. In addition, to provide shoplifting and adolescent groups to first-time offenders and Parent Orientation Groups for parents of juveniles participating in the program. 99 JUVENILE DIVERSION (CONTINUED) 1000-15200 Provide counseling/supervision to juvenile offenders 240 ESTIMATED PRO. ECTED Collect restitution from juvenile offenders and disburse to victims Supervise juvenile offenders in serving community service hours IFI Program serves high risk families - crisis intervention $4,600 800 30 250 $5,000 1,000 40 FINANCE/ADMINISTRATION RECOMMENDATION: The loss of the State Department of Criminal Justice grant funding has increased the net county cost of this program $9,724. A reduction in the program would most likely result in additional costs in the District Attorney's budget; therefore, the budget is recommend as proposed. Policy Issue. BOARD ACTION: 100 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY BUDGET UNIT TITLE AND NUMBER: Victim Assistance -- 1000-15300 DEPARTMENT DESCRIPTION: Provides services for victims of crime through the Federal Victims of Crime Act and Victim Assistance Law Enforcement. Personnel Services $ 99,363 RRENT FY $ 155,101 $ 155,210 NEXT FY $ 155,210 Supplies 1,244 4,020 4,020 4,020 Purchased Services 12,781 16,198 16,438 16,438 Fixed Charges 273,605 Capital 1,822 Gross County Cost $ 388,815 $ 175,319 $ 175,668 $ 175,668 Revenue 331,388 103,128 121,518 121,518 Net County Cost $ 57,427 $ 72,191 $ 54,150 $ 54,150 Budget Positions 5 5.5 5.5 5.5 SUMMARY OF CHANGES: No change in the expenditures of this budget. Revenues include VALE fees ($50,000), Vale Grant ($51,747), and VOCA Grant ($19,771). Net county costs are down $18,041. OBJECTIVES: 1) To investigate and prepare victim applications for the victim compensation board; 2) To advise and coordinate activities for the VALE board; 3) To prepare victim impact statements; 4) To advocate for, counsel, and provide referral services for victims of crime; and 5) To keep victims appraised of case status. 101 VICTIM ASSISTANCE (CONTINUED) 1000-15300 vita LOAM AC` `I)AL ESTIMATED PROJECTED Provide counseling to victims 3,000 3,000 3,000 Process claims to Victim compensation board 800 800 800 Referral services to victims/ witnesses of crime 3,000 3,000 3,000 Advocate for victims of domestic violence 330 350 350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 102 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 176,431 AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Finance and Administration -- 1000-16100 DEPARTMENT DESCRIPTION: Provides financial and administrative support to the Board of County Commissioners. CURRENT $ 195,032 $ 195,032 $ 195,032 Supplies 2,635 100 2,260 2,260 Purchased Services 6,050 5,816 3,656 3,656 Fixed Charges Capital Gross County Cost $ 185,116 $ 200,948 $ 200,948 $ 200,948 Revenue 2 Net County Cost $ 185,114 $ 200,948 $ 200,948 $ 200,948 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No change. Line items have been reallocated to fit expenditure patterns. OBJECTIVES: 1) Review and update Administrative Manual; 2) Continue full participation in CAPP Insurance Pool; 3) Obtain award for GFOA Distinguished Budget Presentation; and 4) Develop budget strategy to allow county to deal with FY 1999. 103 FINANCE AND ADMINISTRATION (CONTINUED) 1000-16100 WORKLOAD ACTUAL; ESTIMATED PROJECTED Insurance .05 FTE .05 FTE .05 FTE Budget .50 FTE .50 FTE .50 FTE General Administration .25 FTE .25 FTE .25 FTE Supervision of Administrative function .45 FTE .45 FTE .45 FTE Clerk to the Board .75 FTE .75 FTE .75 FTE FINANCE/ADMINISTRATION RECOMMENDATION: . Recommend approval. BOARD ACTION: 104 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: ACCOUNTING DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Accounting -- 1000-16200 DEPARTMENT DESCRIPTION: Is in charge of all general accounting functions. Must maintain and produce accurate records for departments' use to allow proper budgetary control. Maintains records for grants in the county, and assists in the annual audit by an independent auditor. Issues county warrants and provides budgetary control by processing supplemental appropriations, etc. Personnel Services RES£IUR.CES ACTUAL= LAST FY! $ 277,428 $ 277,428 $ 274,346 CURRENT FY TEXT F? t ECOMMEND NEXTF...Y $ 277,428 Supplies 102,879 79,118 79,118 79,118 Purchased Services 24,471 18,941 18,941 18,941 Fixed Charges Capital -520 Gross County Cost $ 401,176 $ 375,487 $ 375,487 $ 375,487 Revenue Net County Cost $ 401,176 $ 375,487 $ 375,487 $ 375,487 Budget Positions 7 6.5 6.5 6.5 SUMMARY OF CHANGES: No change. OBJECTIVES: To maintain the quality service that has awarded us the GFOA certificate for many years, and to process payroll for the employees of Weld County accurately and efficiently. O , „ , . .. „ #CTUAL ES" tMATED PR ?,JECTED Payroll 850 850 850 Warrant transaction 34656 38000 40,000 Non -warrant transaction 19061 22,000 24,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 105 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 67,770 AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Purchasing -- 1000-16300 DEPARTMENT DESCRIPTION: Is responsible for all purchases whether by formal bid, telephone proposal, or quotation. Maintains vendor bid list for all types of bidding. Seeks approval from the Board of County Commissioners on all bids. BUDGETED CURRENT F t $ 70,320 REQUESTED NEXT FY $ 70,320 RECOM NEX1 ME WY D! $ 70,320 Supplies 957 1,400 1,400 1,400 Purchased Services 3,242 6,044 6,044 6,044 Fixed Charges Capital Gross County Cost $ 71,969 $ 77,764 $ 77,764 $ 77,764 Revenue Net County Cost Budget Positions $ 71,969 2 $ 77,764 2 $ 77,764 2 $ 77,764 2 SUMMARY OF CHANGES: No change. OBJECTIVES: 1) To maintain and operate the centralized purchasing function of Weld County Government; 2) Establish annual requirements for purchasing of like items by departments; 3) Survey user departments for feedback on current system; 4) Maintain adequate liaison with customers and conduct training as required; 5) Provide feedback to user departments; 6) To limit and provide data to departments and Board regarding unauthorized purchases; and 7) Install new computerized Purchasing system. 106 PURCHASING (CONTINUED) 1000-16300 WORKLOAD:4::: 41RCTU'.L ESTIMA: D PROJECTED 5,000 Normal and After -the -fact PO's 4,952 5,000 Sole Source PO's 624 600 600 State Bids 476 500 500 PO's under $5,000 1,287 1,300 1,300 PO's over $5,000 587 600 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 107 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Personnel -- 1000-16400 DEPARTMENT DESCRIPTION: Created by the Home Rule Charter. The department is responsible for setting up employment policies, rules, job classification and compensation. All job applicants submit applications to the Personnel Department, which screens them according to skills, education and experience; then they refer three - five chosen applicants to departments for interviews. Personnel Services $ 208,553 GURR NT FY $ 223,288 I;IPEQUESTEUI NEXT: FY $ 223,288 $ 223,288 Supplies 14,007 3,900 3,900 3,900 Purchased Services 19,601 23,036 23,036 23,036 Fixed Charges Capital Gross County Cost $ 242,161 $ 250,224 $ 250,224 $ 250,224 Revenue Net County Cost $ 242,161 $ 250,224 $ 250,224 $ 250,224 Budget Positions 4 SUMMARY OF CHANGES: No change. 4 4 4 OBJECTIVES: 1) To provide personnel services to Elected Officials, Department Heads and employees of Weld County Government; 2) To administer salary and benefit programs for the employees of Weld County; 3) To administer the insurance and safety programs of Weld County Government; 4) To assist in the recruitment and selection of applicants for county positions; 5) To communicate changes in employment law to officials and employees of Weld County Government; and 6) To conduct or participate in unemployment, civil rights and grievance hearings. 108 PERSONNEL (CONTINUED) 1000-16400 ₹,,:ORA 40 ;;ACTUAL E 1 AT D PROJECTED Weld County Liability Claims 258 160 160 Training Sessions 16 25 25 Sheriff's Testing 180 180 250 Employees on Benefits 809 820 825 Number of employees on payroll 998 1,037 1,050 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 109 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: PLANNING AND ZONING BUDGET UNIT TITLE AND NUMBER: Planning Services -- 1000-17100 DEPARTMENT DESCRIPTION: Provides the Weld County Planning Commission and Board of County Commissioners with research and recommendations regarding land -use decisions in relationship to the Weld County Comprehensive Plan, issues permits, and administers zoning and subdivision ordinances. Assists Weld County citizens and jurisdictions with land use decisions and community development activities. ACTUAL..... LAST FY $ 419,981 _. ETED. CURRENT FY $ 462,631 $ 421,657 MEND It0YRIF $ 421,657 Supplies 16,072 4,250 7,400 7,400 Purchased Services 26,189 38,369 35,719 35,719 Fixed Charges -50,049 -50,049 -50,049 Capital -48,351 Gross County Cost $ 413,891 $ 455,201 $ 414,727 $ 414,727 Revenue 233,285 228,336 228,336 228,336 Net County Cost $ 180,606 $ 226,865 $ 186,391 $ 186,391 Budget Positions 12 12 11 11 SUMMARY OF CHANGES: Budget reflects the mid -year reorganization between Planning and Building Inspection that resulted in the elimination of a Planner position, for a savings of $40,974. Monies ($3,150) were moved from purchased services to supplies to reflect historic trends. Proposed fee changes for 1998 better reflect cost recovery for certain types of land use applications. No net increase in revenue results, since the proposed changes are revenue neutral. OBJECTIVES: 1) Continue to process and complete zoning violation cases. 2) Re -copy and organize zoning ordinance. 3) Actively participate in county wide GIS program. 4) Continue to work on community outreach programs. 5) Review application requirements for necessity of information. 110 PLANNING AND ZONING (CONTINUED) 1000-17100 titt RCC1 3 k 7 .. J C I tAtESTIMATED PROJECTED Land Use Applications 173 313 320 Public Outreach Meetings 51 50 50 Zoning Cases 292 300 300 Closed Zoning Cases 160 170 170 Approved Subdivisions 4 5 7 FINANCE/ADMINISTRATION RECOMMENDATION: The mid -year restructuring by the Board is recommended to be incorporated into the 1998 budget. The proposed fee changes that are revenue neutral are also recommended to reflect cost recovery of specific land use applications. This is consistent with the Board's policy on land use fees. BOARD ACTION: 111 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Buildings and Grounds -- 1000-17200 DEPARTMENT DESCRIPTION: Maintains all county buildings and grounds in the fields of air conditioning, heating, plumbing, carpentry, painting, electrical, lawn and grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Courthouse, Centennial Complex, Head Start, Human Services Building, Social Services, Library, South County Services Building, Public Works Headquarters, Ambulance Buildings, North County Jail, Health Building, and Weld Business Park Administrative Buildings. Personnel Services $ 892,677 $ 940,300 $ 1,031,560 RE:CAI ti4 MEN.-: $ 1,031,560 Supplies 246,822 251,800 289,900 289,900 Purchased Services 637,792 913,376 975,596 975,596 Fixed Charges Capital Gross County Cost Revenue 13,973 9,873 $ 1,801,137 132,313 -227,500 $ 1,877,976 75,000 0 $ 2,297,056 190,826 0 $ 2,297,056 190,826 Net County Cost Budget Positions $ 1,668,824 31 $ 1,802,976 31 $ 2,106,230 36 $ 2,106,230 36 SUMMARY OF CHANGES: This budget is significantly impacted by the full year operational costs of the new jail in 1998. In addition it is anticipated that the costs for the new Health Building and Social Services Annex, scheduled for completion in mid -1998, will impact the cost of this operation. The Health Building costs will be offset by he reduction in lease costs paid to NCMC; Public Works Headquarters will have minimal costs implications for this budget in 1998; and costs for the Social Services Annex ($44,326) will be a charge back to Social Services . Overall the net county cost for the new facilities will increase by $303,254 in 1998. The increased costs are primarily in salaries ($91,260) with the addition of a Custodial Foreman, three Custodians (two for six months funding, and one for nine months funding), and a Maintenance Worker II position. The new facilities will utilize Trusty labor to the maximum to reduce the labor costs of cleaning 204,000 square feet more of building space. Increased utilities for the new buildings amount to $238,500. Other service and supply accounts are covered via the reallocation of $100,000 added to the budget in 1997 for the new jail. Revenues and charge backs have been realigned to reflect the current accounting methods being used. Water costs will drop in 1998 due to the use of raw water to irrigate lawn areas in the Weld County Business Park. 112 BUILDINGS AND GROUNDS (CONTINUED) 1000-17200 OBJECTIVES: 1) Maintain Weld County property to the highest standards possible; and 2) Complete all capital projects approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Administration (2) 4,176 hrs 4,176 hrs 4,176 hrs Security (4) 8,352 hrs 8,352 hrs 8,352 hrs Maintenance (work orders) 5,750 5,750 6,000 Custodial (sq. ft.) 264,076 264,076 468,076 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval to accommodate the new facilities becoming operational in 1998. BOARD ACTION: 113 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Computer Services -- 1000-17300 DEPARTMENT DESCRIPTION: Computer services provides data processing support services to Weld County and a few outside agencies via a contract with SCT Corporation. Personnel Services 0 0 0 RESOURCES; ACTUAL dtASEifYli CURRENTI CtUESTE NEXT FY . RECOMM. ENE 4. NEXT FY 0 Supplies Purchased Services 306,086 1,415, 046 1,560,252 1,660, 961 1,660,961 Fixed Charges -196,000 -246,000 -246,000 Capital Gross County Cost Revenue 80,724 $ 1,801,856 408,587 226,063 $ 1,590,315 19,000 495,399 $ 1,910,360 40,000 495,399 $ 1,910,360 40,000 Net County Cost $ 1,393,269 $ 1,571,315 $ 1,870,360 $ 1,870,360 Budget Positions SUMMARY OF CHANGES: SCT contract costs reflect a 3.25% CPI, for a contract increase of $50,709. Equipment includes the replacement of 100 PC's ($238,899), server replacements ($98,966), router update ($66,900), server back-up ($39,000), software ($43,000), and E -Mail upgrade ($8,634). A one time $50,000 add-on to the SCT contract is recommended to install Social Services PC's and network in 1998. The $50,000 is offset by revenue from Social Services. Capital items are part of the capital replacement program adopted with the SCT contract. OBJECTIVES: By way of contract services through SCT Corporation, provide timely, reliable, and effective service to county departments in pursuit of departmental functions. This includes data processing, word processing, personal computing, and other related office automation projects. 114 COMPUTER SERVICES (CONTINUED) 1000-17300 WORKLO•AD ACTUAL': ESTtMAT D PROJECT D 10,000 Help Desk Calls 9,975 10,000 Jobs Run 21,500 20,500 20,500 System Programs Maintained 2,500 2,500 2,500 Application Programs Maintained 5,700 5,700 5,700 DP User Entities 39 39 39 OA User Entities 36 36 36 User Systems 108 108 108 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 115 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Geographical Information System --1000-17350 DEPARTMENT DESCRIPTION: Geographical Information Systems (GIS) provides the technical support for the development and maintenance of the Weld County geographical information system that serves the entire county and some outside entities via a contract with SCT Corporation. A TUA DG CEii t t S1 ED CH AS LAST FY CURRENT FY "MiNEXtrif (DECREASE) ]! 0 $ 0 Supplies Purchased Services 832,336 832,336 Fixed Charges Capital Gross County Cost Revenue $ 0 $ 0 163,348 $ 995,684 163,348 $ 995,684 Net County Cost 0 0 $ 995,684 $ 995,684 Budget Positions SUMMARY OF CHANGES: This is the first year for this budget. The start-up costs for the GIS in the current year were budgeted in the Information Services budget unit. The budget includes software of $38,536, computer hardware of $163,348, consulting services of $21,000, and mapping costs of $750,000. OBJECTIVES: By way of a contract implement a new geographical information system for Weld County via a contract with SCT, and obtain and install new aerial mapping and controls for the orthophotography for the urbanized areas of Weld County. Mapping Training 0 0 116 0 4_persons 600 sq. miles 36 persons GEOGRAPHICAL INFORMATION SYSTEM (CONTINUED) 1000-17350 FINANCE/ADMINISTRATION RECOMMENDATION: In 1996 the Board committed to the development of a GIS for Weld County. A GIS Implementation Plan was developed and approved by the Board in 1997. A major part of the implementation plan is the control for planimetric and topographic mapping to support development of the orthophotography and to register parcel data. The cost to do the urbanized areas in 1998 is budgeted at $750,000. Future expansion of this area and effort will be dependent upon available resources and need. The bulk of the cost for this effort is one time, with updates periodically every 5-10 years. The base operational costs of $750,000 will not be included in future years. The commitment of these resources need to be reaffirmed by the Board. BOARD ACTION: 117 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: CAPITAL OUTLAY BUDGET UNIT TITLE AND NUMBER: Capital Outlay -- 1000-17500 DEPARTMENT DESCRIPTION: Central account for capital outlay items. ........................... .......................... ........................... ACTUAL. RESOURCES LAST. FY 0 CURRENT F'? 0 0 :LMMENC NEXT!FY' 0 Supplies Purchased Services Fixed Charges Capital 22,847 50,000 50,000 50,000 Gross County Cost Revenue $ 22,847 $ 50,000 $ 50,000 $ 50,000 Net County Cost $ 22,847 $ 50,000 $ 50,000 $ 50,000 Budget Positions SUMMARY OF CHANGES: See listing of requested and recommended items. OBJECTIVES: n/a WORKLOAD ACTUAL; gESTIMATEDk PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 118 CAPITAL OUTLAY (CONTINUED) 1000-17500 REQUESTED RECOMMENDED APPROVED ELECTION: Accuvote Automatic Ballot Feeder (1) CLERK AND RECORDER: Overhead Projector Map Files (2) UNDESIGNATED TOTAL $ 4,000 $ 4,000 500 9,000 500 9,000 36.500 36.500 $ 50,000 $ 50.000 119 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Printing and Supplies -- 1000-17600 DEPARTMENT DESCRIPTION: Provides printing and supply support services to the county. S1 URRENT FY 0 60ES"C'ED $ 41,129 $ 41,129 Supplies 54,200 54,200 Purchased Services 37,742 37,742 Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 133,071 $ 133,071 Revenue 108,000 108,000 Net County Cost Budget Positions 0 0 $ 25,071 1.5 $ 25,071 1.5 SUMMARY OF CHANGES: Due to changes in the operation of this function it has been converted to a General Fund function versus an Internal Service Fund. With the new Finance system, the supplies are charged directly to the using department and do not flow through this department. In addition, key services of the department, such as postage processing, and courier services, are not charged back to the users. The only charges are for printing services. The department's services and processes have been streamlined and, as a result, .5 FTE Office Tech II has been eliminated. A study was done in 1997 to determine if the county should stay in the printing business or privatize the function. The study determined that the county's printing costs were 2.5 cents per copy, and the lowest private quote was 3 cents per copy. As a result, it is recommended the function be maintained at the reduced staffing level making it cost competitive. OBJECTIVES: 1) Provide high quality printing and copying services to user departments; 2) Meet needs of departments in obtaining office supplies; 3) Accommodate departments in metering postage; 4) Continue to maintain inventory levels at proper level; and 5) Provide county wide courier service to county departments. 120 PRINTING AND SUPPLIES (CONTINUED) 1000-17600 Reprographic Work Orders 2,058 2,100 2,100 Impressions 2,186,860 2,200,000 2,200,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approva of the move to the General Fund. In addition, it is recommended that the staffing and functional changes made in April be continued in 1998. BOARD ACTION: 121 Sheriff's Office Local Costs Cumulative Percent Increase: MSheriff's Office O O O cc O O O N O 122 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Summary -- All Departments DEPARTMENT DESCRIPTION: See individual units. ACTUAL LASi' FY $ 7,733,793 $ 8,688,629 $ 7,371,582 ........................................... RECOMM; END NEXT FY $ 8,688,629 Supplies 585,126 205,064 214,645 214,645 Purchased Services 1,710,389 2,088,156 2,374,303 2,374,303 Fixed Charges 23,460 0 0 Capital 26,655 292,900 87,000 87,000 Gross County Cost Revenue $ 9,717,212 1,275,620 $ 10,319,913 1,211,984 $ 11,364,577 1,322,474 $ 11,364,577 1,322,474 Net County Cost $ 8,441,592 $ 9,107,929 $ 10,042,103 $ 10,042,103 Budget Positions 177.5 195 213.5 213.5 SUMMARY OF CHANGES: See Individual Organization Units. Total Sheriffs Office budget is up $934,174 in net county costs due to the new North Jail Complex. OBJECTIVES: See Individual Organization Units WORKLOAD S ATEDaii, PRO ECTED ACTUAL < Average Daily Inmate Population 269 272 275 Jail Bookings 9338 9400 9750 Civil Documents Processed 6434 6082 7,500 Patrol Calls for Service 15142 15250 15500 123 SHERIFF'S OFFICE SUMMARY - ALL DEPARTMENTS (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: Budget is recommended as requested. Sheriff's Office did a good job of incorporating the new jail into the overall budget plan within the $1 million allocation which was planned for 1998. Included in the various capital budgets of the SO is $30,000 for GPS locator units. This is a policy issue for the Board; however, because of increased officer safety, it is recommended. BOARD ACTION: 124 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 476,557 AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriff Administration -- 1000-21100 DEPARTMENT DESCRIPTION: This budget unit supports other budget units within the agency. These activities include office automation, clerical staff, training, uniforms, common office supplies, accounting for inmate funds, commissary accounting/distribution to inmates, inventory control, etc. Policy development and formulation of written directives are also key functions of the Sheriff and the staff assigned to this budget unit. UDGETED iiiitURRENtfYiS REQUESTED giiiekttismg RECOMMEND NEXT FY $ 494,190 $ 449,886 $ 449,886 Supplies 58,647 53,250 59,345 59,345 Purchased Services 116,429 51,942 55,392 55,392 Fixed Charges Capital 112 8,021 1,000 0 1,000 0 1,000 Gross County Cost Revenue $ 659,766 75,546 $ 600,382 13,600 $ 565,623 17,100 $ 565,623 17,100 Net County Cost $ 584,220 $ 586,782 $ 548,523 $ 548,523 Budget Positions 12 12 11 11 SUMMARY OF CHANGES: Personnel Services line items have decreased due to a planned reorganization associated with the opening of the new jail facility. Supplies have increased in this budget due to the decrease in the Patrol Operations budget from the Postage and Printing lines. Purchased Services have increased because of the additional cost to operate with additional manpower. Three new vehicles (sedans) are requested and recommended for this budget unit in the Motor Pool IS Funded OBJECTIVES: 1) Promote effective and efficient delivery of services agency -wide; 2) Complete the jail training design project and implement training; 3) Facilitate transition to central records and communications with the Greeley Police; and 4) Coordinate, and implement transition to integrated records and jail management computer system. 125 SHERIFF ADMINISTRATION (CONTINUED) 1000-21100 WORKLOAD ;ACTUAL; ESTIMATED PROJECTED Applicants Processed 98 140 160 Civil Documents Processed 6434 6082 6500 Commissary Revenue Generated $23,113 $24,000 $26,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Elimination of the Instructional Design Manager is recommended as proposed by the SO. BOARD ACTION: 126 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 2,510,540 AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriffs Operations -- 1000-21200 DEPARTMENT DESCRIPTION: Provides field response to reports of possible criminal activity or threat to general public safety in unincorporated areas of county and within municipalities contracting for law enforcement service. Department provides crime prevention information and strategy education, serves civil process and arrest warrants, transports prisoners, and conducts criminal investigations. Activities are frequently coordinated with municipal, other county, state and federal law enforcement and regulatory agencies. BUDGETED CURRENT FY REQUESTS NEXT FY' $ 2,476,250 $ 2,448,776 RECOMME • NEXT F'! $ 2,448,776 Supplies Purchased Services 43,416 408,487 39,764 439,987 38,000 536,758 38,000 536,758 Fixed Charges Capital Gross County Cost Revenue 1,285 8,037 $ 2,971,765 194,350 40,100 $ 2,996,101 187,700 0 46,800 $ 3,070,334 187,846 0 46,800 $ 3,070,334 187,846 Net County Cost Budget Positions $ 2,777,415 55 $ 2,808,401 55 $ 2,882,488 55 $ 2,882,488 55 SUMMARY OF CHANGES: Supplies have decreased due to the transfer of the Postage and Printing lines to the Administration Organization Unit. The Services line item increase is due to the commitment to joint improvements being made to the out -door Weld County/Greeley Police Department Range ($30,000). Motor Pool funding has also increased by $66,427 this year to meet the needs of this department. Training funds have also increased. The Equipment line item increase is the result of planned GPS units in each patrol car. This is a safety issue that will enable dispatch to quickly pinpoint the approximate location of each unit during an emergency. OBJECTIVES: 1) Involve community members more directly in prevention, investigation, and prosecution activities; 2) Integrate victim advocacy in role of deputy sheriff; 3) Allow deputies to become more self -directed as community facilitators, problem -solvers, and positive role models; 4) Maintain the safety of the public, employees, and prisoners; 5) Maintain open, active, honest communication internally and externally; and 6) Meet statutory responsibilities of the Sheriff. 127 SHERIFF'S OPERATIONS (CONTINUED) 1000-21200 WORKLOAC3 ;ACTUAL: ESTI (AT D PROJECTED 15500 Total Calls for Service 15142 15250 Part 1 UCR Offenses 1220 1200 1250 Emergency Response Time 13:52 14:00 14:10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. GPS units are recommended for officer safety. BOARD ACTION: 128 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: County -wide Animal Control -- 1000-21230 DEPARTMENT DESCRIPTION: Provides limited enforcement of Weld County Ordinance 88, as amended, pertaining to dogs -at -large. Department composed of three, half-time, hourly positions providing a total of 60 hours service each week. Response outside the dedicated time provided by deputies is limited to cases where public safety threat exists. Personnel Services $ 32,453 $ 39,477 CURRENT FY ESTEDDll NEXT FY $ 35,679 RECOMMEND NEXT FY $ 35,679 Supplies 2,197 1,450 1,450 1,450 Purchased Services 98,099 54,663 57,015 57,015 Fixed Charges Capital 800 6,000 0 4,200 0 4,200 Gross County Cost $ 133,549 $ 101,590 $ 98,344 $ 98,344 Revenue 0 0 Net County Cost Budget Positions $ 133,549 1.5 $ 101,590 1.5 $ 98,344 1.5 $ 98,344 1.5 SUMMARY OF CHANGES: Purchased Services have increased due to increased costs to the Northern Colorado Animal League and Motor Pool. Capital has decreased due to installing the MDT computer in this unit. The installation of a GPS locator in this unit has also been requested for 1998. OBJECTIVES: 1) Provide efficient and effective service within allocated resources. WORKLOAD ACTUAL:€ ESTIMATED PROOJECTEO Call for Service 505 520 650 Animals Transported to Shelters 657 788 920 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 129 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 74,606 $ 77,944 $ 77,944 AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Regional Forensic Laboratory -- 1000-21260 DEPARTMENT DESCRIPTION: Jointly funded, limited forensic laboratory between the City of Greeley and Weld County. Two municipalities also have agreements for services on a contract basis. Laboratory provides forensic analysis of evidence in drug, arson, and paint cases. The laboratory is the only forensic laboratory in Colorado meeting the stringent requirements for accreditation by the American Society of Crime Lab Directors. RECOMMEN NEXTPY $ 77,944 Supplies 5,044 5,250 5,250 5,250 Purchased Services 10,177 8,173 8,573 8,573 Fixed Charges Capital 21,263 5,434 26,900 0 26,500 0 26,500 Gross County Cost Revenue $ 116,524 112,410 $ 118,267 59,316 $ 118,267 59,316 $ 118,267 59,316 Net County Cost $ 4,114 $ 58,951 $ 58,951 $ 58,951 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: No major changes. An increase in the cost of inspections was offset by a decrease in capital equipment. Funds were also requested from the Weld County Task Force Board for Trust Funds to update equipment in the lab that is used to test drugs. OBJECTIVES: 1) Provide accurate, competent, and timely analysis of evidence to meet the needs of submitting agencies; and, 2) Maintain ASCLD Laboratory certification. 130 REGIONAL FORENSIC LABORATORY (CONTINUED) 1000-21260 WORKLOAD :ACTUAL ES11MATED PROJECTED Drug Items per Year 590 550 600 Arson Items per Year 3 20 15 Paint Items per Year 14 20 15 Analysis Hours per Year 680 700 750 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 131 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MULTI -JURISDICTIONAL DRUG TASK FORCE BUDGET UNIT TITLE AND NUMBER: Drug Task Force -- 1000-21410 DEPARTMENT DESCRIPTION: Multi -Jurisdictional Drug Task Force providing drug interdiction by overt and covert investigation throughout Weld County. This is the only drug or narcotics unit for any law enforcement agency in Weld County. Task Force personnel are directly supervised by the Greeley Police Department with policy and strategic direction from a Control Group of area chiefs and the sheriff. ACTUAL BU3G HEXREt UE TED RE OMMEND RESOURCES LA FY ;' CURRENT FY . NEXT F l.AptamT Personnel Services $ 132,969 $ 122,060 $ 122,060 $ 122,060 Supplies 0 0 Purchased Services 57,498 70,248 70,248 70,248 Fixed Charges 0 0 Capital 0 0 Gross County Cost $ 190,467 $ 192,308 $ 192,308 $ 192,308 Revenue 103,962 122,060 122,060 122,060 Net County Cost $ 86,505 $ 70,248 $ 70,248 $ 70,248 Budget Positions 3 2 2 2 SUMMARY OF CHANGES: No change. Deputy DA will be funded in 1998 via the state grant. OBJECTIVES: 1) Identify drug dealers and habitual users; 2) Prosecute targeted individuals identified; and 3) Establish an exchange of information with other law enforcement agencies. WORKLOAM ACTUAL ESTIMATED PROJECTED Criminal Cases 289 303 318 Drug Arrest 160 204 220 Search Warrants 146 150 160 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 132 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: North Jail Complex - 10n0-24410 DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The jail is mandated to be clean, wholesome, safe, well -maintained and in good repair by Colorado statutes and a wide range of professional services, including medical care, food preparation, structured prisoner programs and activities are provided to meet these mandates. The county jail also operates a non -secure residential work release facility and electronic home monitoring as jail alternative programs. Personnel Services RESO tRCE5 ACTUAL TE ? RELiUESTE.. LAS FY CURRENT FY NEXT FY 0 $ 454,392 $ 2,822,267 ONI(01ENI NEXT Pt $ 2,822,267 Supplies Purchased Services 26,750 90,272 106,500 1,331,475 106,500 1,331,475 Fixed Charges Capital Gross County Cost Revenue $ 0 208,000 $ 779,414 0 0 $ 4,260,242 812,772 0 0 $ 4,260,242 812,772 Net County Cost 0 $ 779,414 $ 3,447,470 $ 3,447,470 Budget Positions 18 75 75 SUMMARY OF CHANGES: This facility is scheduled to open in November 1997. Historical data was used to estimate the cost to staff and operate the building. Revenue is based upon an average of 35 DOC inmates, at $45.06 per day in 1998. OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and effective manner; and 2) Identify and implement Jail alternatives to prolong the useful life of the proposed facility. WORKLOAD ACTUAL ESTIMATED PROJECTED Average Daily Population 0 0 175 Bookings 0 0 9750 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 133 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Centennial Jail -- 1000-24420 DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The Jail is mandated to be clean, wholesome, safe, well -maintained and in good repair by Colorado statutes and a wide range of professional services, including medical care, food preparation, structured prisoner programs and activities are provided to meet these mandates. The county jail also operates a non -secure residential work release facility and electronic home monitoring as jail alternative programs. Personnel Services ACTUAf 1 1'FY $ 4,024,440 $ 4,101,514 TESTED $ 2,686,977 $ 2,686,977 Supplies Purchased Services 475,072 993,031 74,500 1,343,410 0 286,522 0 286,522 Fixed Charges Capital Gross County Cost Revenue 5,163 $ 5,574,780 766,081 10,900 $ 5,453,250 790,928 0 8,500 $ 2,981,999 85,000 0 8,500 $ 2,981,999 85,000 Net County Cost Budget Positions $ 4,808,699 104 $ 4,662,322 104 $ 2,896,999 67 $ 2,896,999 67 SUMMARY OF CHANGES: This budget has been greatly reduced due to the scheduled opening of the North Jail Complex in late 1997. The NJC will become the core facility in 1998; therefore, much of the manpower, supplies and service line items will be included in the NJC budget. OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and effective manner; and 2) Identify and implement Jail alternatives to prolong the useful life of the proposed facility. 134 CENTENNIAL JAIL (CONTINUED) 1000-24420 Average Daily Population Bookings Average Daily DOC Population Work Release Population Electronic Home Monitoring 269 9338 40 44 9 272 9400 42 56 18 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 135 100 N/A 60 60 24 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Office of Emergency Management -- 1000-26200 DEPARTMENT DESCRIPTION: Develops, plans, coordinates emergency planning in case of either natural or other disaster on county, state, and federal level. Coordinates emergency response exercises for participants to evaluate effectiveness and improvements. Personnel Services $ 42,943 $ 45,040 $ 45,040 $ 45,040 .................................... Supplies 750 4,100 4,100 4,100 Purchased Services 26,668 29,461 28,320 28,320 Fixed Charges 0 0 Capital 0 0 Gross County Cost $ 70,361 $ 78,601 $ 77,460 $ 77,460 Revenue 23,271 38,380 38,380 38,380 Net County Cost $ 47,090 $ 40,221 $ 39,080 $ 39,080 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: MDT's have been installed in a I patrol units, which is reflected in a substantial decrease in the cellular phone usage for patrol officers since MDT units provide a great abundance of information to the officer on the street. OBJECTIVES: 1) Comply with state and federal EMA programs. WO ,LOAD... KLOAD ACTUAL r ESTIMATED PROJECTED Number of Completed Plans 2 2 2 Number of Public Education Classes 10 15 20 Number of Incidents 80 90 95 Number of Exercises 6 7 7 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 136 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: County -wide Communications -- 1000-22100 DEPARTMENT DESCRIPTION: Provides dispatch services for 22 law enforcement agencies, 19 fire departments, 2 rescue/ambulance departments, plus local government including public works. Personnel Services 0 CURRENT FY 0 JESTED MgV.0FYAREi RECOMMEND NEXT FY 0 0 Supplies Purchased Services 615,190 663,047 784,288 784,288 Fixed Charges Capital Gross County Cost Revenue $ 615,190 74,208 $ 663,047 58,700 $ 784,288 156,013 $ 784,288 156,013 Net County Cost $ 540,982 $ 604,347 $ 628,275 $ 628,275 Budget Positions SUMMARY OF CHANGES: On May 3, 1993, Weld County entered into a contract with the City of Greeley to operate and maintain the Weld County Regional Communication Center, criminal records management, and criminal justice information center. Details of the total cost of the contract are as follows: 137 COUNTY -WIDE COMMUNICATIONS (CONTINUED) 1000-22100 .5 Services Sergeant 1.0 Upgrade Police Lieutenant to Captain 1.0 Upgrade Computer System Manager 1.0 Computer System Analyst 1.0 Systems Administrator I 11.5 Dispatchers at PD 3.0 EMD Dispatchers 4.75 Data Entry Clerks 1.0 Data Coordinator Radio Maintenance Computer Maintenance Radio Enhancements Tower Rental Utilities Computer Enhancements TOTAL COST TOTAL WCRCC $ 34,408 $ 34,408 19,284 12,977 51,896 38,551 452,605 96,957 178,352 26,415 103,784 131,207 20,000 12,250 6,000 100,000 $1,284 686 CJIS $ 0 19,284 0 0 12,977 0 51,896 0 38,551 452,605 0 96,957 0 0 178,352 0 26,415 103,784 0 0 131,207 20,000 0 12,250 0 6,000 0 0 100,000 $745,288 $539.398 The County receives any cost reimbursement from user agencies for radio repair ($18,500), Emergency Medical Dispatchers ($96,957), and reimbursement for AirLife services ($38,048) for a net cost of $630,783. Of the above costs, the $1,289,686 contract will be allocated as follows: $750,288 to the Weld County Regional Communication Center and $539,398 to the Criminal Justice Information System. Included as an enhancement to the computer system is $100,000 via Tiburon. Phone costs of $30,000 and motor pool costs of $4,000 are included in the budget outside of the contract. The budget shows an increase of three EMD dispatchers paid for by the Weld County Ambulance Service, and one additional data coordinator for records. Salary increases for contract staff are included. Computer maintenance is up $8,647. Overall net county costs are up $26,436. Total contract cost for the Communications Center and Criminal Justice Information System is up $48,001, or 4.29% 138 COUNTY -WIDE COMMUNICATIONS (CONTINUED) 1000-22100 OBJECTIVES: 1) Perform emergency service and dispatching for 43 law enforcement, fire and ambulance departments/agencies throughout the county; 2) Schedule radio maintenance and repair services; 3) Perform NCIC/CCIC termination operations for information inquiry requests from user agencies; and 4) Operate and maintain the E-911 emergency telephone system. . WORKLOAD ACTU .. IAST FY li AMOS _ CUR NT:tY MPRojECTED ,,NEXT FY Calls for Service - Fire 14,300 15,000 15,000 Calls for Service - Law Enforcement 177,405 180,000 185,000 Primary agencies dispatched 43 43 43 NOTE: Does not include City of Greeley calls. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 139 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Communication System Development -- 1000-22200 DEPARTMENT DESCRIPTION: Capital outlay for development of the county -wide communications system. )GETED CURRENT F"Y 0 REQUESTED 'IgNOKINFIgn 0 RECOMMEN NEXT F'! 0 Supplies Purchased Services Fixed Charges Capital 9,649 20,000 3,750 3,750 Gross County Cost Revenue $ 9,649 $ 20,000 $ 3,750 $ 3,750 Net County Cost 9,649 $ 20,000 3,750 3,750 Budget Positions SUMMARY OF CHANGES: Budget includes a 5 KVA Uninterrupted Power Supply (UPS) to avoid difficulties with power flow and maintenance of radio communications when the systems converts over to the backup generator. City of Greeley is splitting the $7,500 cost of the UPS. No other items are requested, which results in a reduction of $16,250. OBJECTIVES: To enhance the existing regional communications radio system until it provides satisfactory county -wide coverage. WORKLOAD ACTUAL . ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 140 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: E-911 Administration -- 1000-22300 DEPARTMENT DESCRIPTION: Administration of County -wide E-911 system. Personnel Services 0 0 CURRENT REQUESST NEXT FY 0 RECOM N1 MEND F 0 Supplies Purchased Services 561 700 700 700 Fixed Charges Capital Gross County Cost 561 700 700 $ 700 Revenue Net County Cost 561 700 700 700 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop and maintain E-911 emergency telephone system. WORKLOAD ACTUAL;: E TIMATEill OftROMOrgal n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 141 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Criminal Justice Information System -- 1000-22400 DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system serving multiple public safety agencies, including computer -aided dispatch, criminal records management, jail records management, and prosecution system. Personnel Services ,UFtCaik. ICTUAL ST 0 TED RRENT FY 0 0 0 NEXT F? NEXT Supplies Purchased Services 2,500 558,004 494,075 539,398 539,398 Fixed Charges 99,555 Capital 18,153 Gross County Cost $ 678,212 $ 494,075 $ 539,398 $ 539,398 Revenue 2,500 Net County Cost Budget Positions $ 675,712 $ 494,075 $ 539,398 $ 539,398 SUMMARY OF CHANGES: See Communications budget unit for details of the consolidation of the communications dispatch center and criminal records system with the City of Greeley. This budget unit includes $439,398 operational costs for the maintenance of the information and records system with the City of Greeley. $100,000 is included in the contract for enhancements to the Criminal Justice Information System. Increases are the additional Data Coordinator ($26,415), Computer maintenance ($8,647), and salary increases for contract staff. OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information system that includes criminal records management, computer -aided dispatch, jail records management, and prosecution system. WORKLOAD ACTUAL ESTIMATED . PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: BOARD ACTION: 142 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CORONER BUDGET UNIT TITLE AND NUMBER: Coroner -- 1000-23200 DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies are performed in all cases of suspicious death or at the discretion of the Coroner's or District Attorney's Office. State laboratories are available in Denver; however, Weld County's Coroner usually employs the registered pathologists and laboratory facilities of North Colorado Medical Center and McKee Medical Center. Personnel Services $ 86,361 CURRENT r $ 111,694 $ 99,393 GOMMEN NEXT FY $ 99,393 Supplies 6,407 3,150 3,150 3,150 Purchased Services 128,644 123,814 129,014 129,014 Fixed Charges Capital 2,061 Gross County Cost Revenue $ 223,473 1,245 $ 226,357 500 $ 243,858 500 $ 231,557 500 Net County Cost $ 222,228 $ 225,857 $ 243,358 $ 231,057 Budget Positions 2 2.5 3.0 2.5 SUMMARY OF CHANGES: Budget request includes a 5% increase in professional services for autopsies, lab, and pathologist contracts ($ 5,200). In addition, a .5 FTE clerical position is being requested as discussed with the Board in May 1997. The cost of the clerical position would be $12,301. OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations. WORKL~?AD ACTUAL ESTIMATED .. p ECD Death Caseload 539 625 675 FINANCE/ADMINISTRATION RECOMMENDATION: Increase in professional services of $5,200 is recommended to accommodate contractual increases. The additional clerical position is a policy issue related to level of service for the Coroner's Office. BOARD ACTION: 143 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: COMMUNITY CORRECTIONS BUDGET UNIT TITLE AND NUMBER: Community Corrections -- 1000-24200 DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with Section 17-27-101, et seq, CRS, 1973, which authorizes the diversion of non-violent offenders not eligible for probation from state penal facilities to community programs. Operates under the Board of County Commissioners with some delegated authority to the Community Corrections Board. ACTUAL LAST FY $ 26,725 ' CURRENT FY $ 28,000 SESTET NEXT:: FT $ 31,509 RECOMMEND NEXT FY $ 31,509 Supplies Purchased Services 1,220 2,269,537 1,000 2,017,372 500 2,393,655 500 2,393,655 Fixed Charges Capital 18,879 103,523 2,000 13,680 13,680 Gross County Cost Revenue $ 2,316,361 2,316,361 $ 2,151,895 2,151,895 $ 2,439,344 2,439,344 $ 2,439,344 2,439,344 Net County Cost 0 0 0 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget consists of the base Community Corrections budget funded at $139,089, the Residential Treatment Center funded at $788,301, and the Restitution Center funded at $1,511,954. Total state funding for the program is up $287,449. OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2) Carry out all community corrections contract requirements of the State of Colorado. 1� O1 CLOAD AC'T'UAL ESTIMA'T'ED PROJECTED Client Days 48,298 50,625 55,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100% state funded. BOARD ACTION: 144 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC SERVICE - DUI BUDGET UNIT TITLE AND NUMBER: Useful Public Service -- 1000-24300 DEPARTMENT DESCRIPTION: Program provides an alternative to jail for first time drunk driving offenders by requiring court sentenced hours of useful public service. Most county and some district court referrals are sentenced to useful public service. Beginning in 1989, convicted uninsured drivers have a mandatory useful public service sentence of 40 hours. Personnel Services $ 135,661 $ 141,677 0 0 Supplies 929 1,316 0 0 Purchased Services 4,648 3,281 0 0 Fixed Charges 4,058 4,576 0 0 Capital Gross County Cost $ 145,296 $ 150,850 $ 0 $ 0 Revenue 178,381 165,000 Net County Cost $ -33,085 $ -14,150 0 0 Budget Positions 5 5 0 0 SUMMARY OF CHANGES: On February 3, 1997, the Board of Weld County Commissioners entered into a contract with Intervention, Inc., to privatize the Useful Public Service program. The program will be paid for entirely by client fees with no county subsidy. As a result, this budget unit is eliminated for 1998. OBJECTIVES: N/A WORt i OAD ACTUAL ES iMA: Et PROJECTED Clients per month 0 0 0 FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend elimination of this budget unit since the county no longer provides the service directly. BOARD ACTION: 145 Personnel Services BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PLANNING AND ZONING BUDGET UNIT TITLE AND NUMBER: Building Inspection 1000-25100 DEPARTMENT DESCRIPTION: Administers building codes; makes on -site inspections during each phase of construction to insure minimum requirements are met. Assists Weld County Citizens in understanding and applying the Uniform Building Code for upmost construction safety. ACTUAL LAST FY $ 290,896 `ETE CURRENT FY :> $ 296,972 TED tilEXT.,;FYME $ 331,180 COM NEXT M $ 331,180 Supplies 11,898 5,500 5,500 5,500 Purchased Services 43,616 44,679 44,679 44,679 Fixed Charges 50,049 50,049 50,049 50,049 Capital Gross County Cost 4,577 $ 401,036 $ 397,200 $ 431,408 $ 431,408 Revenue 547,676 429,200 575,200 575,200 Net County Cost $ -146,640 $ -32,000 $ -143,792 $ -143,792 Budget Positions 7 7 8 8 SUMMARY OF CHANGES: Budget reflects the mid -year restructuring of Planning and Building Inspection with the addition of 1 FTE Building/Electrical Inspector position. All other line items remain the same. It is recommended there be an increase in building permit fees to the UBC 1994 Code level. This will make fees consistent with the fees charged in the region. This will be a revenue increase of $27,524 over 1996 actual revenues, but a $146,000 increase over the 1997 budgeted amount. The budget includes an upgrade of vehicle type for Building Inspection to four wheel drive vehicles with the replacement of three vehicles. OBJECTIVES: 1) Review and issue 1,800 construction permits; 2) Conduct 14,000 construction inspections; 3) Upgrade to Windows version of Sierra; 4) Continuation of follow-up on old permits; 5) Update and redesign current forms and handout 146 BUILDING INSPECTIONS (CONTINUED) 1000-25100 Construction Permits 1721 1,800 1,800 Construction Inspection Building Code Inspection Follow- up 12,345 0 13,000 200 13,000 200 Old Permits Finaled/Expired 0 160 160 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the reorganization and additional Building Inspector/Electrical Inspector approved by the Board on July 8, 1997. The part-time position to catch-up on old permits is not funded beyond 1997. If the position is still needed next year it will be due to the higher activity level and added revenues should be available for a supplemental appropriation. The fee increase to the UBC 1994 Code is consistent with the county policy to follow the UBC rate schedule with the adoption of the respective code year. In addition the fees will be consistent with the fees charged in the region by other jurisdictions. The goal has been for Planning and Building Inspection to be as close to self-sufficient functions as possible when costs and revenues are combined. The rate change will bring the revenues for both to within $42,399 of the two functions being self-sufficient. In this way growth is paying its way and not being subsidized by general property taxes. BOARD ACTION: 147 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 100,768 AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Weed and Pest -- 1000-26100 DEPARTMENT DESCRIPTION: Enforces noxious weed ordinances and statutes for weed district within the county. Sprays county roads for weed control. Inspects elm trees for DED and, removes infected trees. ETE :URRENT FY l $ 82,043 TE NEXT FY $ 98,043 ENI $ 82,043 Supplies Purchased Services 53,101 27,327 43,390 38,658 43,390 38,958 43,390 38,958 Fixed Charges Capital Gross County Cost Revenue 6,102 $ 187,298 15,805 $ 164,091 6,000 $ 180,391 1,000 $ 164,391 1,000 Net County Cost $ 171,493 $ 158,091 $ 179,391 $ 163,391 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget request includes additional staff of two temporary field tech positions (five months) for land owner contacts, and two current field tech positions for an additional month in the fall for spraying ($16,000). An additional $300 for postage is requested. Recommended budget does not include the costs of $16,000 for expansion of services, but does include the additional $300 for increased certified mailings and increased cost of postage. Revenues are down $ 5,000 due to no commitment from the West Greeley Soil Conservation District to pay for added spraying in their district. OBJECTIVES: 1) Carry out Colorado Weed Management Act (Noxious weed control) on county property; 2) Work with weed complaints and help landowners comply with weed law; 3) Initiate educational programs to inform the public of the "Colorado Weed Management Act"; and 4) Carry out weed control for all divisions of the Public Works and Buildings and Grounds Departments. 148 WEEDS AND PESTS (CONTINUED) 1000-26100 WORKLOAD ..ACTUAL:; ErT[MATEJ , PROJECTED Noxious Weed Control (miles) 2,700 3,300 3,300 Other Vegetation Management (acres) 150 75 75 Landowner Contacts (each) 250 600 600 FINANCE/ADMINISTRATION RECOMMENDATION: Expansion of service is a policy issue for the Board. The cost for the added staff would be $16,000. The Board needs to address the drop in revenue ($5,000) from the soil conservation district and decide if the county wants to maintain the same level of service without the district's financial participation. Policy issue. BOARD ACTION: 149 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: General Engineering -- 1000-31100 DEPARTMENT DESCRIPTION: Provides consulting services for selected bridge designs, air pollution permits and land mine reclamation permits; field survey operations to establish line and grade control; administrative and inspection work in utility and subdivision construction; performs laboratory tests to determine soil properties, construction and materials quality; all phases of highway engineering, bridge engineering, design and construction inspection. Personnel Services $ 337,020 URRENT FY...: $ 314,327 QUEST' THENRX1rfYin $ 314,327 MEN TFY $ 314,327 Supplies 14,183 20,000 20,000 20,000 Purchased Services 79,044 56,561 56,561 56,561 Fixed Charges 2,058 Capital 1,790 Gross County Cost $ 434,095 $ 390,888 $ 390,888 $ 390,888 Revenue Net County Cost $ 434,095 $ 390,888 $ 390,888 $ 390,888 Budget Positions 7 6 6 6 SUMMARY OF CHANGES: Operating levels requested are the same as current year. OBJECTNES: 1) Design and manage contract construction and provide technical support for other Public Works Department, as well as other Weld County departments, such as Planning, Purchasing, and the County Attorney's office; and 2) Perform all necessary bridge inspections, pavement management, construction management and inspection material testing, bridge grant administration, and utility permitting and inspections. 150 GENERAL ENGINEERING (CONTINUED) 1000-31100 WORKLOAD ACTUAL; ESTIMATED PROJECTED Bridge Inspections 0 120 150 Bridge Design/Construction and Administration 1,905,388 3,032,600 602,500 Road Projects 16.7 miles 20 miles 20 miles Utility Permits 257 300 300 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 151 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MISSILE SITE PARK BUDGET UNIT TITLE AND NUMBER: Missile Site Park -- 1000-50100 DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and related equipment, as well as the missile silo and archive storage areas. Provides security for the park. Personnel Services $ 13,657 $ 14,385 $ 14,385 CURRENT RECOMMEND . NEXT F? $ 14,385 Supplies Purchased Services 290 13,195 550 14,368 550 17,568 550 17,568 Fixed Charges -28,303 -31,703 -31,703 Capital -27,386 Gross County Cost $ -244 $ 1,000 800 $ 800 Revenue 1,000 800 800 Net County Cost Budget Positions $ -244 $ 0 $ 0 $ 0 1 1 1 1 SUMMARY OF CHANGES: The net cost for this budget remains at zero; however, the cost to the Conservation Trust Fund is up $3,400. The primary increase is caused by the conversion to City of Greeley water, which raised the cost of water by $2,000. The other increases are also related to rising utility costs. Revenue from overnight parking and septic dumps are more realistically estimated at $800, down $200. OBJECTIVES: 1) To maintain and improve Missile Site park; and 2) To improve the quality of life for all Weld County residents. PROJECTED: Visitors 3,000 3,000 4,000 Overnight campers 585 600 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 152 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: AIRPORT BUDGET UNIT TITLE AND NUMBER: Airport Transfer -- 1000-56100 DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County Municipal Airport. BU ETED CURRENT FY 0 0 RECOMMEN. IMINEXZPV]: 0 Supplies Purchased Services 16,724 Fixed Charges 11,153 Capital 200,000 279,350 271,850 Gross County Cost Revenue $ 27,877 $ 200,000 $ 279,350 $ 271,850 Net County Cost $ 27,877 $ 200,000 $ 279,350 $ 271,850 Budget Positions SUMMARY OF CHANGES: The Greeley -Weld County Airport is requesting funding for the matching funds for the airport runway expansion, new terminal building, and new fueling system. All of these projects are part of the Airport Master Plan previously approved by the City of Greeley and the county. Details of the costs and matching funds for the airport expansion over the first five years of the project are listed on the schedule on the following page. The county's budgetary share in 1998 for the airport expansion is $271,850. In addition to the airport expansion is a request of $7,500 for a public park at the airport. Funding is not included in this budget for the park. The park is a policy issue in the Conservation Trust Fund budget. OBJECTIVES: n/a PRC JECTE© n/a 153 AIRPORT TRANSFER (CONTINUED) 1000-56100 FINANCE/ADMINISTRATION RECOMMENDATION: Funding for the airport expansion totaling $271,850 is included in the budget since all the requested items are consistent with the Board's policy of funding the capital expansion associated with the Airport Master Plan. The funding plan also relies upon an Energy Impact Grant in the amount of $300,000 to help fund the terminal building, and the use of grants from COOT through the Colorado Aeronautical Board. If the airport is not successful in obtaining the grants requested, the project will have to be delayed or more local funds committed to the project. City of Greeley is committed to matching Weld County's contributions towards the airport expansion project, however, the city may want to use some debt financing. The request for $7,500 to fund a park was turned down by the Board in 1997. If funded, it should be funded in the Conservation Trust Fund, where it is listed as a policy issue for the Board. BOARD ACTION: 154 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: SENIOR PROGRAMS BUDGET UNIT TITLE AND NUMBER: Senior Programs -- 1000-56110 DEPARTMENT DESCRIPTION: Weld County's financial support to the senior centers throughout the county. ACTUAL BURG ETED RE. ESTE RESOURCES LAST' FY qcCURREISIPPVNEXT' FY 0 0 0 0 Supplies Purchased Services 11,700 12,500 12,500 12,500 Fixed Charges Capital Gross County Cost Revenue $ 11,700 $ 12,500 $ 12,500 $ 12,500 Net County Cost $ 11,700 $ 12,500 $ 12,500 $ 12,500 Budget Positions SUMMARY OF CHANGES: No change from prior years. OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators, Inc. WORKLOADACTUAL < E ifilATHak toecreami Seniors Served 4,000 4,000 4,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 155 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT BUDGET UNIT TITLE AND NUMBER: Waste Water Management -- 1000-56120 DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning Association for waste water management. Personnel Services RE ciLI ;TUAL: LAST' Pt 0 BUD,,ATFaiN REQUESTED CURRENT Flt NEB C'• FY $ 0 0 RECOMMEND NEXT FY 0 Supplies Purchased Services 5,066 5,066 6,359 6,359 Fixed Charges Capital Gross County Cost Revenue $ 5,066 $ 5,066 $ 6,359 $ 6,359 Net County Cost 5,066 5,066 6,359 6,359 Budget Positions SUMMARY OF CHANGES: County assessment for membership in North Front Range Water Quality Planning Association ($5,359), and the Big Thompson Watershed Forum ($1,000). Dues for NFRWQPA are up $293. The Big Thompson Watershed Forum is a new membership for 1998 approved by the Board on June 9, 1997, fora one-year trial membership. OBJECTIVES: n/a n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 156 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED BUDGET UNIT TITLE AND NUMBER: Centennial Developmental Services, Inc. -- 1000-56130 DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Development Services, Inc., which provides services for the developmentally disabled citizens of the county. RESOURCES ACTUA ,AST fY BUDGETED CURRENTPI REQUESTED NEXT F? COMM NT XT`;FY EN Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 46,105 41,105 182,132 182,132 Fixed Charges Capital Gross County Cost $ 46,105 $ 41,105 $ 182,132 $ 182,132 Revenue Net County Cost $ 46,105 $ 41,105 $ 182,132 $ 182,132 Budget Positions SUMMARY OF CHANGES: Centennial Development Services, Inc., has requested the county increase its budget by $141,027 to meet the local match requirements of the State Developmental Disability services contract. Only current funding level is included in the budget. OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via contract with Centennial Development Services, Inc. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Funding at the requested level would be a major policy shift for the county from past practice and an assumption of another state mandate. Statutory authority exists to have a special mill levy for this purpose. An option would be to consider a dedicated mill levy for this purpose, and to put the issue on the ballot for the voters' consideration. It is not recommended to increase the funding level of this program without a voter -approved mill levy. BOARD ACTION: 157 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 0 AGENCY/DEPARTMENT NAME: MENTAL HEALTH BUDGET UNIT TITLE AND NUMBER: Mental Health -- 1000-56140 DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range Behavioral Health which provides extensive mental health services to citizens in Weld County. kEQU£STED NEXT1' COMMENC NEXT EY 0 0 Supplies Purchased Services 105,375 135,875 44,000 44,000 Fixed Charges Capital Gross County Cost Revenue $ 105,375 $ 135,875 $ 44,000 $ 44,000 Net County Cost $ 105,375 $ 135,875 $ 44,000 $ 44,000 Budget Positions SUMMARY OF CHANGES: North Front Range Behavioral Health has not requested any general mental health program funding in 1998 due to their good financial condition and the State of Colorado's managed care approach to providing mental health services. This results in a $91,875 reduction in funding for 1998. There is still the request for funding for the 72 -hour holds picked up by police agencies. This amounts to $27,000 for inpatient care at NCMC, and $17,000 for psychiatrist costs. OBJECTIVES: Provide mental health services to Weld County citizens via contract with North Front Range Behavioral Health. WORKLOAD, „:ii]AQT.D.ALiN ESTIMATED PROJECTED Admissions 1,602 1,500 1,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the $44,000 funding level. North Front Range Behavioral Health may still approach the county for funding in the future depending on the program structure of mental health in Colorado and the financial condition of its agency. BOARD ACTION: 158 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Transfer -- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program Human Services Budget). RESOURCES '. Personnel Services ACTUAL: ,„:„LAstivy 0 ApppgTgqiim REQUESTED; CURREN FY NEXTifM 0 0 MEND NEXT::FY 0 Supplies Purchased Services Fixed Charges Capital 12,351 12,351 12,351 12,351 Gross County Cost Revenue $ 12,351 $ 12,351 $ 12,351 $ 12,351 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: See Human Services budget detail. WORKLOAD ACTUAL; E TI ATEDS PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 159 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Health Department Transfer -- 1000-56100 DEPARTMENT DESCRIPTION: General Fund subsidy to the Health Department operations_ Personnel Services 0 0_ 0 0 Supplies Purchased Services Fixed Charges 1,263,019 1,202,731 1,276,306 1,276,306 Capital Gross County Cost $ 1,263,019 $ 1,202,731 $ 1,276,306 $ 1,276,306 Revenue Net County Cost Budget Positions $ 1,263,019 $ 1,202,731 $ 1,276,306 $ 1,276,306 SUMMARY OF CHANGES: See Health Fund for details. OBJECTIVES: See health Fund for details. WORKLOAD ACTUAL : ESTIMATE© PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: See Health Fund for details. BOARD ACTION: 160 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Economic Development -- 1000-60200 DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic development program through the Economic Development Action Partnership (EDAP), a ublic/private non-profit organization. Personnel Services 0 BUDGETED URRE iT F? 0 L'UESTEI3 iii!NEXTifYiNg 0 t COMMEN- NEXT FY 0 Supplies Purchased Services 205,183 103,833 103,833 103,833 Fixed Charges Capital 751,180 Gross County Cost Revenue $ 956,363 724,025 $ 103,833 $ 103,833 $ 103,833 Net County Cost $ 232,338 $ 103,833 $ 103,833 $ 103,833 Budget Positions SUMMARY OF CHANGES: EDAP is requesting the same funding level as last year. OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote continued economic vitality to the county; 2) Assist existing businesses in their expansion efforts; 3) Work to retain existing businesses in the county; and 4) Support state and regional efforts to attract businesses to Northern Colorado. WORKLOAD ACTUAL ESTIMATED PROJECTED Existing Business Contacts 89 80-95 80-95 Trade Show Exhibits 4 4 4 Prospect Trips 5 5 5 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic development and job creation is a high priority for the county to diversify the local economy. Job creation is especially important to the success of the welfare reform efforts in Weld County BOARD ACTION: 161 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts from Correctional Facility and the Administrative Building for building rents. Personnel Services RESOURCES ACTUAL BUDGETED LAST FY CURREN............ 0 0 QUET'EC IEXT;FY 0 RECOMMEND NEXT` FY 0 Supplies Purchased Services Fixed Charges Interest 380,615 107,963 401,802 360,311 260,000 479,925 260,000 479,925 Gross County Cost Revenue $ 488,578 $ 762,113 $ 739,925 $ 739,925 Net County Cost Budget Positions $ 488,578 $ 762,113 $ 739,925 $ 739,925 SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts: Administration Building Correctional Facility Total RENT INTEREST TOTAL $ 205,000 $ 90,325 $ 295,325 55,000 389,600 444,600 $ 260,000 $ 479,925 $ 739,925 n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 162 LEASE -PURCHASE AGREEMENTS The following supplemental data regarding lease -purchase agreements involving real property is required under Section 29-1-104(2)(d), CRS, 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease -purchase agreements involving real property Correctional Facility $ 444,600 Administration B. The total maximum payment liability of the local government under all lease -purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms Correctional Facility Administration C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease -purchase agreements other than those involving real property D. The total maximum payment liability of the local government under all lease -purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal 163 $ 295,325 $ 739,925 $7,435,000 $1,405,000 $8,840,000 $ -0- $ -0- BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Non -Departmental -- 1000-90100 DEPARTMENT DESCRIPTION: Central budget unit containing county -wide costs that are not allocated to program budgets, e.g. training, audit fees, etc. Personnel Services $ 6,887 MAY TO.MN 1,250 RE+i U STED NEXT`F t $ 3,500 $ 3,500 Supplies Purchased Services 41,286 453,979 23,000 186,100 18,000 166,500 18,000 166,500 Fixed Charges Capital 91,148 507 17,712 20,000 20,000 Gross County Cost $ 593,807 $ 228,062 $ 208,000 $ 208,000 Revenue 21,104,551 22,071,053 25,207,347 25,207,347 Net County Cost Budget Positions $ -20,510,744 $ -21,842,991 $ -24,999,347 $ -24,999,347 SUMMARY OF CHANGES: Budget has a reduction of $20,062 from the previous year's budget. $18,000 is attributed to the elimination of the charge back for courier service since that expense is included in the Printing and Supply budget in the General Fund. In addition, the $3,000 for the Convention and Visitor's Bureau has been eliminated, since 1997 was the last year to fund the program. No request was made for funding in 1998 by the Convention and Visitor's Bureau. Other expenses have been reallocated based upon expenditure patterns. Revenues include all resources not attributed to a department generating the revenue, such as property taxes, fines, overhead costs, rents, etc. The General Fund summary highlights major revenues. OBJECTIVES: n/a n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 164 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100 DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research -based education for agricultural environmental and consumer issues. ACTUAL RESOURCES LAST CURRENT FY! Personnel Services Supplies REQUESTS_ NEXTFI RECOMMEND NEXT FY $ 213,789 $ 195,454 $ 223,858 $ 223,858 10,055 9,200 9,200 9,200 Purchased Services 46,163 42,981 49,001 49,001 Fixed Charges Capital 909 Gross County Cost $ 270,916 $ 247,635 $ 282,059 $ 282,059 Revenue 24,674 21,492 21,492 Net County Cost Budget Positions $ 246,242 $ 11 247,635 $ 11 260,567 $ 12 260,567 12 SUMMARY OF CHANGES: The 1998 requested budget includes the following changes: 1)The CSU/Weld County Memorandum of Understanding which includes a portion of the salary increase for each agent ($1,500); 2) Position re-classification for 4-H agent position funded 100% by county ($5,412); 3) EFNEP Program reflects grant money ($21,492); 4) An increase in postage fees required because of elimination of 3rd class bulk rates ($500); 5) Travel and meeting increase, comparable to other travel budgets within our region ($4,020); and 6) Copier repair and maintenance contract amount ($1,500). OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research -based knowledge in response to local, state, and national issues affecting individuals, youth, families, agricultural enterprises and communities. WORKLOAD l CTUAL ` ESTIMATED PROJECTED Total Educational contacts with people involved in Agriculture, Consumer and Family Education Issues and Youth Development '82,162 84,000 84,000 `Current MARS Accounting Procedure 165 EXTENSION (CONTINUED) 1000-96100 FINANCE/ADMINISTRATION RECOMMENDATION: The following are recommendations regarding the Extension budget: 1. Agents' salary adjustments are set by the state per the MOU. Recommend approval. 2. Based upon an analysis by Personnel, the additional agent 100% funded by the county should have an upgrade based upon comparable positions in the county and region. There is no state funding participation for this position that started out at part- time, then went to full-time at a lesser classification and gradually assumed more responsibilities to reach its current status. The incumbent in this position has done an excellent job and fulfills a great service in this county, but the position is a classic example of a position that has been allowed to creep up in classification and costs. Recommend approval. 3. EFNEP position and revenue are included in the budget. No net county cost. 4. Recommend postage increase. 5. Travel expenses are requested to be increased to be comparable to region. The Board expressed some concem with the restructuring in the Extension program that travel costs may increase. Funds are included ($4, 020), but the item is a policy issue for the Board. 6. Copier increase is recommended. BOARD ACTION: 166 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: County Fair -- 1000-96200 DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. Personnel Services $ 3,454 $ 6,051 URRENT REQUEST 1EXT'f' $ 6,051 MEND: NEXT FY $ 6,051 Supplies Purchased Services 1,818 78,478 46,610 46,610 46,610 Fixed Charges Capital 1,328 Gross County Cost Revenue $ 85,078 49,014 $ 52,661 14,000 $ 52,661 14,000 $ 52,661 14,000 Net County Cost Budget Positions $ 36,064 0.3 SUMMARY OF CHANGES: No change. $ 38,661 0.3 $ 38,661 0.3 $ 38,661 0.3 OBJECTIVES: 1) Exhibit of educational work and skills learned by youth; 2) Recognition of youth and leaders for work and skills learned and shared; and 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. t.ORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 167 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400 DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. ACTUAL LAST FY $ 37,324 E CURRENT FY $ 37,989 $ 37,989 RECD M NEX1 $ 37,989 Supplies 20 300 300 300 Purchased Services 3,266 6,988 6,988 6,988 Fixed Charges Capital Gross County Cost Revenue $ 40,610 600 $ 45,277 600 $ 45,277 600 $ 45,277 600 Net County Cost Budget Positions $ 40,010 1 SUMMARY OF CHANGES: No change. $ 44,677 1 $ 44,677 1 $ 44,677 1i OBJECTIVES: 1) To provide referral and processing services to veterans; 2) To provide outreach to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans' Affairs and the Veterans' Administration. WORKLOAD ACTUAL ESTIMATED PRO.IECTEO In -office Consultations 3,000 3,100 3,100 Training Sessions 40 40 40 Out -of -office Consultations and Outreach 500 525 525 Meetings 25 25 25 Client Caseload (Active) 2,000 2,200 2,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 168 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY BUDGET UNIT TITLE AND NUMBER: Contingency -- 1000-99999 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those proposed budget, this includes appropriations for points of issue. UDGETED CURRENT FY REQUESTED NEXTFY RECOMMEND.. NEXT t $ 607,704 $ 607,704 Supplies Purchased Services Fixed Charges Capital Gross County Cost Revenue $ 607,704 $ 607,704 Net County Cost Budget Positions $ 607,704 $ 607,704 SUMMARY OF CHANGES: Budget reflects a recommended salary adjustment of 4% with the only benefit rate change being disability insurance increase from 51 cents to 54 cents per $1,000 of compensation. All other benefits remain the same. Net salary and fringe benefit change is 3.55%. OBJECTIVES: n/a n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 169 0,t:Iti Inge COLORADO 170 a) U C as Sys D C 1 ,000,000 7.0% 0 a) N C o X (O O O a r T a) 0 O O O .' CO L N E O N 0 O O O O O N a CD C C 2 EA- cn -°a) E O� m c2Y) CO O' U C 00 CD U 171 O N O O O CO CO � O U LC) ( a) .--4 ^) V O D O ),O co O .C AO_ 172 N O O U c m O N U co.= 10 2 OJ N Cr) N D 3 N S ro m a) a) X CO H C) Eu r O 0 0 0 0 0 0 0 CB - 0 0 0 0 0 O O 0 0 O O O O 0 O O O O O O O O O O EA Notte EH ere 6A EA EA E9 Type of Revenue n b Up b GL) M v •Z ` v It •My Pt R C' Z Il C' Clie CLI DDn ›il lei, C7 W N et 'at.so W .94 C\ a rmi F O Es Expenditure Changes m N •E O crim CO CO N- CO O) O) O) of All Funds Expenditures o O O O 0 0 0 N O 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 a) x co H I OPublic Works 0 0 03 CD 0 O O 0 174 N O co a) a) T N T) a) T co a) 0) 1^ n 0) op 1993 1994 N CD a) T 1989 1990 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. A fund balance of $1,000,000 is included in the total available resources in addition to the revenues shown in this budget. Property tax is set at $2,304,587, up $271.000. Specific Ownership Tax is up $300,000. HUTF is up $350,000 to $7,050,000 with the inclusion of the additional funds from the Special Bridge Fund that sunset June 30, 1997. Only one bridge grant is planned for 1998 with a revenue amount of $482,000 for Bridge #5/42A. Other revenues are stable. The resources for 1998 are $14,243,587 of which $1,000,000 is from the fund balance. Operating service and supply line items are stable with only minor changes. Municipal share back is funded at $549,660. Salary increases are projected at 4%. Budget reflects a decrease in the employee hourly account of $145,000 and a transfer to contract services for contracting out for truck hauling of a like amount. Grants are down with only one bridge budgeted for $602,500 for 1998 (Bridge #5/42A). Contract services are up $591,234 to $2,878,511. Asphalt purchases are budgeted at $2,160,969. Membership dues to the E-470 Authority of $12,500 are included in this budget. Budget policies on amount of funds to be spent on gravel program, patching, and contract construction need to be addressed by the Board. Once final funding levels are determined, the Board needs to prioritize specific projects to be accomplished in 1998 in the 2 to 5 Year Strategic Road Program. 175 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, CRS, 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 1998 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition Bridge Construction/Repair Administration Maintenance Support Bridges: 5/42A Asphalt Overlays, reconstruction, chip and seal projects TOTAL 176 $ 2,229,902 0 312,761 998,523 482,000 630,303 2,878,511 $ 7,532,000 CONSTRUCTION BIDDING FOR STATE -FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, CRS, as amended, cities or counties of 30,000 persons or more are required to bid projects of over $150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects), and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State -funded public project" means any construction, alteration, repair, demolition, or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health, welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 1998 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAL/OTHER Bridge Construction $ 1,464,440 $ 0 $ 1,464,440 Maintenance of Condition 2,229,902 2,229,902 0 Maintenance Support 998,523 998,523 0 Trucking 1,496,646 0 1,496,646 Mining 799,618 0 799,618 Administration 312,761 312,761 0 Municipalities 549,660 0 549,660 Public Works: Miscellaneous 211,057 0 211,057 Bridges 602,500 482,000 120,500 Part-time 539,000 0 539,000 Asphalt 2,160,969 630,303 1,530,666 Contract 2.878.511 2.878.511 0 $14.243.587 $ 7,532,000 $ 6.711,587 177 Based upon the above allocation, Weld County at a minimum must competitively bid out bridge projects totaling $602,500, asphalt of $630,303, and contracts for overlays, reconstruction and chip and seal of $2,878,511. However it is anticipated that, in addition to the minimum required by law, Weld County will bid out an additional $1,530,666 in asphalt purchases, for a total of $5,542,980 in bid projects for 1998. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 178 0 Z Z D W > Y C LL 0, O O m 3>� H Q. LL Z w co 2 O) 12 m.0 O W a' co w `JP w 010 0 N op o 0 'O II0 C O) N N N 1n 0 0 0 I N'0 N NN III) lo fA 'V! Q 0 C 0 CO,10) N N N O 0 0 0 0 0 0 O o 0 In o 1n 10,0 C1 C O C r'0 N N N 0 a O 0,o o''O o'O o o,o;o!ojo o olo to;o'O.o 0 0 0 0.o O.. o 0 00000:O0 al IOloloN )n Q NlN,0!O O O .N I;Q rI N 0'0 oIIo:OIO 0 0 ,0:0 O'iO'O 0 010'0,010 0 0 :010 0 RI0:0 0 '1010 0 OO''0 0 .010 0 olIvi IN o Ill co'Q h'O.0 O OIN Q O) n. 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F' 1= CO' 0 0 0 0 0 0'0':0'0 0 0 0 0 00'"010 O)I N CO Q LO 0 N m 0 • N N CV .N N,N (O CO' CO CO CO CO CO C)',0) L() 0 00000O0 0 0 0 0 0 0 0 N N,N N,N N N 0 0 NIN 180 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates complaints; and maintains cost accounting records on projects. Personnel Services $ 274,623 CURRENT FY $ 241,679 $ 322,289 RECOMMEND NEXT FY $ 241,679 Supplies Purchased Services 34,324 55,989 20,000 50,582 20,000 50,582 20,000 50,582 Fixed Charges -699 500 500 500 Capital 10,499 0 0 Gross County Cost Revenue $ 374,736 $ 393,371 $ 312,761 $ 312,761 Net County Cost $ 374,736 $ 393,371 $ 312,761 $ 312,761 Budget Positions 7 8 6 6 SUMMARY OF CHANGES: One budget position was transferred to the Bridge Division, which was involved with bridge construction ($38,992). The construction manager position was eliminated in January 1997 ($41,618). No other changes. OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operations; and 2) Try to find solutions to any problems that may arise within the Public Works Department. WORKLOAD ACTUAL" ESTIMATED PROJECTED. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 181 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100 DEPARTMENT DESCRIPTION: Responsible for hauling dirt, gravel, and asphalt to job sites, as well as mining, crushing, and screening of gravel in county -owned quarries. Personnel Services $ 496,496 BUDGETED CURRENT FY $ 508,951 REQUESTED NEXT. Pt $ 508,951 RECOMMEND NEXT Pt $ 508,951 Supplies 1,490 3,600 3,600 3,600 Purchased Services 898,192 982,095 982,095 982,095 Fixed Charges Capital 129,440 -630 2,000 2,000 2,000 Gross County Cost Revenue $ 1,524,988 $ 1,496,646 $ 1,496,646 $ 1,496,646 Net County Cost Budget Positions $ 1,524,988 14 $ 1,496,646 14 $ 1,496,646 14 $ 1,496,646 14 SUMMARY OF CHANGES: No change OBJECTIVES: 1) Gravel and maintain good, sound roads for the general public and upgrade roads for gravel; and 2) Haul all asphalt for overlay, major patch work, and clearing roads of snow in the winter. Asphalt - Tons Miles of Roads Graveled 94,080 450 95,000 400 95,000 400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval BOARD ACTION: 182 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Motor grader -- 2000-32200 DEPARTMENT DESCRIPTION: Fleet of 37 motor graders responsible for the upkeep of all gravel roads in Weld County (approximately 2,100 miles), clearing debris from borrow pits to eliminate obstruction of drainage of water from county rights -of -way; blade patches roads; and snow removal. Personnel Services $ 1,138,815 CURRENT F $ 1,198,027 :qt44:01t.0011 $ 1,198,027 MEND FY $ 1,198,027 Supplies Purchased Services 61,540 743,191 200,255 655,620 200,255 655,620 200,255 655,620 Fixed Charges Capital Gross County Cost Revenue 199,818 -603 $ 2,142,761 176,000 $ 2,229,902 176,000 $ 2,229,902 176,000 $ 2,229,902 Net County Cost Budget Positions $ 2,142,761 35 SUMMARY OF CHANGES: No change. $ 2,229,902 35 $ 2,229,902 35 $ 2,229,902 OBJECTIVES: Maintain road traffic safely to the best of our ability, given the funds available. 183 35 MOTOR GRADER (CONTINUED) 2000-32200 WORKLOAD ACTUAL ESTIMATED PROJECTED : Grading gravel roads, snow removal 2,600 2,600 2,600 Preparing roads for stabilization 3.5 8 8 Snow removal and asphalt roads 700 700 700 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 184 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Constructs approximately 20 small new bridges each year. Personnel Services $ 620,205 BUDGETEt?...:: CURRENT iFY $ 600,153 $ 600,153 $ 639,145 Supplies Purchased Services 413,719 251,037 593,978 199,387 593,978 199,387 593,978 199,387 Fixed Charges Capital 45,762 -1,269 32,000 32,000 32,000 Gross County Cost Revenue $ 1,329,454 $ 1,425,518 $ 1,425,518 $ 1,464,510 Net County Cost Budget Positions $ 1,329,454 16 $ 1,425,518 16 $ 1,425,518 17 $ 1,464,510 17 SUMMARY OF CHANGES: Budget reflects mid -year transfer of one employee from road construction in Administration to the Bridge Department ($38,922). No other changes. OBJECTIVES: 1) Rebuild the old, deteriorated bridges; 2) Repair the bridges and culverts so that the general public can travel safely over them; 3) Perform miscellaneous projects for the public works department; and 4) Assist with snow removal on the county road system: 185 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 WO RtKLOAD ACTUAL ESTIMATED PROJECTED Barrow Ditch Cleaning 99 90 90 New Bridges 5 9 9 Repair on Bridges 60 60 60 Culverts (15" and larger) 228 200 200 Special Jobs 49 40 40 Trees 113 70 70 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 186 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Maintenance Support -- 2000-32400 DEPARTMENT DESCRIPTION: Performs administrative and supervisory work to assure the fabrication, installation, and maintenance of traffic control devices in the county; uses pavement markings as an effective method of conveying regulatory or warning information; barricades hazards created by construction, maintenance activities, and emergency situations; cleans and maintains culverts in the north portion of the county. ACTUAL LAST FY $ 471,026 RENT FY ;! $ 500,834 $ 500,834 COMMEiN NEXT` FY $ 500,834 Supplies 333,664 232,730 232,730 232,730 Purchased Services 267,001 260,959 260,959 260,959 Fixed Charges Capital 39,201 -1,278 4,000 4,000 4,000 Gross County Cost Revenue $ 1,109,614 $ 998,523 $ 998,523 $ 998,523 Net County Cost Budget Positions $ 1,109,614 13 SUMMARY OF CHANGES: No changes. $ 998,523 13 $ 998,523 13 $ 998,523 13 OBJECTIVES: 1) Assure safe travel for the general public by maintaining clearly marked roads and bridges, along with responding to the culverts, cattle guards, and potholes on both asphalt and gravel roads; and 2) Assist with the plowing of snow and cindering of county roads. 187 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 WORKLOAD ACTUAL ESTIMATED PROJECTED Miles Striping or Paint 1,342 1,450 1,450 Asphalt Machine Patch and Overlay (tons) 94,080 95,000 95,000 New Signs and New Installed Signs 6,592 4,500 4,500 Culverts (New and Repaired) 16 20 20 Cattle Guard (New and Repaired) 67 65 65 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 188 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. Personnel Services $ 815,764 •ETE t RENTEcR $ 684,000 $ 539,000 RECOMM,EN!. NEXT FY $ 539,000 Supplies 1,813,199 2,100,000 2,160, 969 2,160, 969 Purchased Services 2,797,861 2,317,277 2,921,011 2,921,011 Fixed Charges Capital Gross County Cost Revenue 59,444 5,830 $ 5,492,098 3,603,100 $ 8,704,377 633,000 $ 6,253,980 633,000 $ 6,253,980 Net County Cost Budget Positions $ 5,492,098 $ 8,704,377 $ 6,253,980 $ 6,253,980 SUMMARY OF CHANGES: Budget reflects a decrease in the employee hourly account of $145,000 and a transfer to contract services for contracting truck hauling of a like amount. Grants are down with only one bridge being budgeted for $602,500 for 1998 (Bridge #5142A). Contract services are up $591,234 to $2,878,511. Asphalt purchases are budgeted at $2,160,969. Membership dues to the E-470 Authority of $12,500 are included in this budget. OBJECTIVES: This budget unit provides for hourly employees, road and bridge, contracts, bridge grants, and purchase of asphalt for road repair. 189 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 I tKL 7AD: ACl,tAL ESTIMATED PROJECTED Miles Road Rehab Chip/Seal Crack Fill Contracts 100 140 140 Miles Overlaid 17 18 18 Bridge Contracts 3 1 1 Miles Road Reconstruction 20 20 20 Miles Road Stabilization 3.5 8 4 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 190 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 364,290 $ 361,510 AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county -owned quarries. . -QUESTED NEtTFY $ 361,510 RECOMMEND NEST FY $ 361,510 Supplies 111,633 79,603 79,603 79,603 Purchased Services 438,095 356,505 356,505 356,505 Fixed Charges Capital 39,340 -666 2,000 2,000 2,000 Gross County Cost Revenue $ 952,692 $ 799,618 $ 799,618 $ 799,618 Net County Cost $ 952,692 $ 799,618 $ 799,618 $ 799,618 Budget Positions 10 10 10 10 SUMMARY OF CHANGES: No changes. OBJECTIVES: Maintain an adequate supply of gravel for all departments within the public works department including the need for gravel on roads throughout the county and for major upgrades on county roads. Help clear the roads of snow in the winter months. Crushed Gravel - Tons 619,303 500,000 500,000 Screened Gravel - Tons 27,000 80,000 80,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 191 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Grants -in -Aid to Cities & Towns -- 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50% of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. Personnel Services $ 0 0 STEL NEXT Ti s 0 R COMMEN NEXT FY 0 Supplies Purchased Services 559,388 487,712 549,660 549,660 Fixed Charges Capital Gross County Cost Revenue $ 559,388 $ 487,712 $ 549,660 $ 549,660 Net County Cost Budget Positions $ 559,388 $ 487,712 $ 549,660 $ 549,660 SUMMARY OF CHANGES: Budget is based upon the final assessed value of the municipalities with the 1998 mill levy applied. OBJECTIVES: n/a n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory requirement. BOARD ACTION: 192 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non -Departmental Revenue -- 2000-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAI LAST F 0 SULKaL 1 CURRENT Pt::: 0 0 RECOM NEX1 MEND i 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost Revenue $ 0 12,904,001 $ 0 15,535,667 $ 0 13, 243, 587 $ 0 13, 243, 587 Net County Cost Budget Positions $ -12,904,001 $ -15,535,667 $ -13,244,587 $ -13,243,587 SUMMARY OF CHANGES: A fund balance of $1,000,000 is included in the total available resources in addition to the revenues shown in this budget. Property tax is set at $2,304,587, up $171,000. Specific Ownership Tax is up $300,000. HUTF is up $350,000 to $7,050,000 with the inclusion of the additional funds from the Special Bridge Fund that sunset June 30, 1997. Only one bridge grant is planned for 1998 with a revenue amount of $482,000 for Bridge #5/42A. Other revenues are stable. OBJECTIVES: n/a WORKLOAD]WqRSIMArn iiiIVOTPALN:ESTJMATE€3 PROJECTED . n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 193 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency -- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. CURRENT '! $ 138,057 REC7M $ 138,057 Supplies Purchased Services Fixed Charges Capital Gross County Cost Revenue $ 138,057 $ 138,057 Net County Cost Budget Positions $ 138,057 $ 138,057 SUMMARY OF CHANGES: Budget reflects a 4% salary adjustment. All other benefits remain the same. OBJECTIVES: n/a n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 194 Hello