HomeMy WebLinkAbout980464.tiff RESOLUTION
RE: APPROVE 1997 YEAR END SETTLEMENT STATEMENTS FOR THE CERTIFICATE
AND VOUCHER PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 1997 Year End Settlement
Statements for the Certificate and Voucher Programs from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Housing Authority, to Housing and Urban Development, with expenses being as
listed in said statement, and
WHEREAS, after review, the Board deems it advisable to approve said statement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Housing Authority Board, that the 1997 Year End Settlement
Statements for the Certificate and Voucher Programs from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Housing Authority, to Housing and Urban Development be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of March, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO/
ATTEST: (/_�� c_ ijl ."{/
Constance L. Harb rt, Chair
Weld County Clerk tq _ `
:(
' W. H.& -Tg(ster,
BY:
Deputy Clerk
org . Baxter
APPRO AS TO FORM: -,
D e . all
C y Atto ney h -EXCUSED DATE OF SIGNING (AYE)
Barbara J. Kirkmeyer
980464
HA0018
CC liA c \
a
is
A TO: Constance L. Harbert, Chair, Board of
' County Commissioners
FROM: Judy Griego, Director, Department of Socialregal°OServices
SUBJECT: 1997 Year End Settlement Reports for Section
COLORADO 8 Certificate and Voucher Programs
DATE: March 18, 1998
As discussed at the Housing Authority Work Session of March 16, 1998, at the end of each year
the Housing Authority is required to submit a Year End Settlement Report to HUD detailing the
expenses and the amount of Administrative fees that are earned under the Certificate and
Voucher Programs. In 1997, HUD recaptured unused Project Account funds, decreasing the
total amount for both, the Certificate Program and the Voucher Program. The amount of the
decrease was $577,490 for the Certificate Program and $773,496 for the Voucher Program. This
appears to be part of an ongoing strategy to fund the Section 8 program based on actual costs
rather than permitting the accumulation of a Project Account balance. The reports for the two
respective programs have been completed. Below is a summary of the reports:
Voucher Project 012-018
Expenditures
Housing Assistance Payments $834,372
Audit Cost 2,672
Administrative Expenses 109,344
Total Expenses $946.388
a
Administrative Fee Earned 104,656
i
Beginning Balance of Operating Reserve 103,336
Increase to Operating Reserve 8,210
Amount in Operating Reserve 111,546
Amount Received from HUD 1,119,265
Amount Due HUD 177,340
980464
Project Account Balance 334,447
Certificate Program 002-008
Expenditures
Housing Assistance Payments $646,050
Audit Cost 2,015
Administrative Expenses 83,796
Total Expenses $732.661
Administrative Fee Earned 73,431
Beginning Balance of Operating Reserve 71,348
Decreases to Operating Reserve 5,191
Amount in Operating Reserve 66,157
Amount Received from HUD 778,321
Amount Due HUD 56,465
Project Account Balance 251,447
All accounting functions are carried out by the Weld County Accounting Division through the
finance system. The reports were prepared in coordination with that office.
Staff is recommending approval of the 1997 Year End Settlement Reports for the Section
8 Certificate and Voucher Programs.
If you have any questions, please telephone me at 352-1551 ext. 6200.
90VVy
Year-End Settlement Statement U.S. Department of Housing OMB Approval No.2577-0149(Exp. 1/30/98)
Suggested Format and Urban Development
Office of Public and Indian Housing
Public reporting burden for this collection of information is estimated to average 3 hours per response,including the time for reviewing instructions,searching existing
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding this burden estimate
or any other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Paperwork Reduction Project
(2577-0149),Office of Information Technology,U.S.Department of Housing and Urban Development,Washington,D.C.20410.3600. This agency may not conduct
or sponsor,and a person is not required to respond to,a collection of information unless that collecton displays a valid OMB control number.
Do not send this form to the above address.
1. Public Housing Agency(HA)(name and address) 2. Project Number 3. Annual Contributions Contract Number
Weld County Housing Authority C0090CE0002-008 DEN-2392
P.O. Box A 4. Housing Program Type:
Greeley, CO 80632 1tj Rental Certificate Rental Voucher Moderate Rehab. Section 23
5. HA Fiscal Year Ending Date:(mark one and complete the year)
March 31, June 30,_ Sept.30,_ December 31,
1327
6. Number of Unit Months under Lease by Bedroom Size: 1BR 48 12BR 59 3BR 47 14BR 5 5BR I Other
7.Average Tenant Contribution 8. Portability
$187.00 Accounts Payable
Accounts Receivable
Request is hereby made for the payment of annual contributions pursuant to the terms and conditions of the above numbered Annual Contributions
Contract for the project and fiscal year shown above.
Part I. Request for Payment Approved Budget Estimates HA Actuals Total HUD Approved Total
(a) (b) (c)
Maximum Annual Contributions Available
9. Maximum Annual Contributions Commitment(per ACC) 787,991 $748,528
,
10. Prorate Maximum Annual Contributions applicable to a Period of less than
Twelve Months —0—
-0—
*
11. Contingency Reserve,ACC Program Reserve
441,440 224,775
12. Total Annual Contributions Available(sum of lines 9, 10,and 11) 1,229,431 973,303
Annual Contributions Required
13. 4715 Housing Assistance Payments 699,120 646,050
14. Security and Utility Deposit Fund(Section 23 Only)
—0— —0-
15. Ongoing Administrative Fees Eamed
78,316 73,431
16. Hard-to-House Fees Eamed(Rental Certificates,Rental Vouchers,and
Moderate Rehabilitation units converted to Rental Certificates) 135 360
17. Actual Independent Public Accountant Audit Costs
750 2,015
18. Total Preliminary Fees Earned
—0 —0-
19. Total Funds Required(sum of lines 13 thru 18)
778,321 721,856
20. Deficit at End of Preceding Fiscal Year
21. Program Receipts Other than Annual Contributions(3610,3690,7530,
and Section 23 Security and Utility Deposits Repaid)
22. Ongoing Fee Reduction
23. Total Annual Contributions Required
(line 19 plus line 20 minus line 21 minus line 22) 778,321
721 .856
* Balance "96" $752.265
1997 Recapture 527,490
$224,775
Previous editions are obsolete n form HUD-52681(8/95)
Page 1 of 3 / /_,z/61 ref Handbook 7420.7
Approved Budget Estimates HA Actuals Total HUD Approved Total
(a) (b) (c)
Part IV. Analysis of Operating Reserve
46. Operating Reserve-Balance at Beginning of FY Covered by this Statemen 71,348
47. Cash Deposits to(or Withdrawals from)Operating Reserve During Fiscal Year
-0-
48. Net Income(or Deficit)before Provision for Operating Reserve(line 45)
(5,191)
Provision for Operating Reserve(Acct.7016/Sec.8;Acct.7016.1/Rental Vouchers)
49. Addition(The amount of income, if any,on line 48)
50. Deduction(The amount of deficit,if any,on line 48)
5,191
51. Operating Reserve-Balance at End of Fiscal Year Covered by this
Statement(line 46 plus or minus line 47 plus line 49 or minus line 50) 66,157
I Certify that: (1) housing assistance payments have been or will be made only in accordance with Housing Assistance Payments Contracts
or Rental Voucher Contracts in the form prescribed by HUD and in accordance with HUD regulations and requirements;
(2) units have been inspected by the HA in accordance with HUD regulations and requirements;and
(3) this voucher for annual contributions has been examined by me and to the best of my knowledge and belief is true,correct
and complete.
Warning:HUD will prosecute false claims and statements.Conviction may result in criminal and/or civil penalties.(18 U.S.C.1001,1010,1012;31 U.S.C.3729,3802)
Name of Public Housing Agency Title of Authorized HA Official
Housing Authority of Weld County, Colorado Chai
Sig re of Authorized HA Official Date
The Field Office has reviewed calculations of the Ongoing Administrative Fee.The HUD approved totals are the official totals as reported in HUD CAPs.
Name of Office Signature of Director,Office of Public Housing Date
Overpayment to be offset $ Underpayment certified for payment to the HA $
form HUD-52681 (8/95)
Previous editions are obsolete Page 3 of 3 /J 8n 1(.0t4
/( , / ref Handbook 7420.7
'f (i 7 (�'J"l
—
Approved Budget Estimates HA Actuals Total HUD Approved Total
(a) (b) (c)
Balance of Annual Contributions Available
24. ACC Program Reserve Balance(Amount by which line 12 exceeds line 23. $251,447
25. Deficit(amount by which line 23 exceeds line 12)
-0-
26. Provision for ACC Program Reserve
a) Increase(Amount by which line 24 exceeds line 11) 71,672
b) Decrease(amount by which line 11 exceeds line 24)
721,856
Year End Settlement
27. Annual Contributions due for Fiscal Year(line 23 minus line 25) 778,321
28. Total Partial Payments Approved by HUD for Fiscal Year
29. Underpayment due HA(amount by which line 27 exceeds line 28)
30. Overpayment due HUD(amount by which line 28 exceeds line 27) 56,465
Part II. Operating Receipts
31. 3300 Interest Earned on Operating Reserve 2,960
32. 3300P Administrative Fee Income-Portable Certificates and Vouchers
2,654
33. 3610 Interest Earned on General Fund Investment
34. 3690 Other Income
35. 7530 Receipts from Non-Expendable Equipment not Replaced
721,856
36. Total Annual Contributions Required(line 23)
721,470
37. Total Receipts(sum of lines 31 thru 36)
727,470
Part III. Operating Expenditures
38. 4715 Housing Assistance Payments 646,850
39. Independent Public Accountant Costs(Section 8 only)
2,015
40. Total Ongoing Administrative Expenses
83,796
41. Total Preliminary Fees Eamed
—0-
42. Total Expenditures(sum of lines 38 thru 41)
732,661
Prior Year Adjustments
43. Affecting Residual Receipts(or Deficit) for Debit(Credit) —0-
44. Total Operating Expenses(line 42 plus line 43)
732,661
45. Net Income(or Deficit)before Provision for Operating Reserve
(line 37 minus line 44)
(5,191)
form HUD-52681 (8/95)
Previous editions are obsolete Page 2 of 3 /]r„, // , i ref Handbook 7420.7
Balance Sheet U.S. Department of Housing OMB Approval No.2577-0169(EXP. 8/30/1998)
and Urban Development
for Section 8 and Public Housing Office of Public and Indian Housing
See Public Reporting Statement and other information and Instructions on page 4
1. Public Housing Agency:(name 8 address)
2. Project Number(s).
Weld County Housing Authority COO9OCEOOO2-OO8
P.O. Box A 3. Annual Contributions Contract Number: 4. Period Ended:
Greeley. CO 80632 DEN-2392 12/31/97
Assets
Cash
5 1111.1 General Fund(Development and/or Operation)I) 134,995.57
6 1111.2 General Fund(Unapplied Debt Service Funds)
7 1111.3 General Fund(Modernization)
8 1114 Security Deposit Fund
9 1117 Petty Cash Fund
10 1118 Change FundAccounts Receivable - - .- - --
s... ., f
11 1122 Tenants
12 1124 Homebuyers L 'r
13 1125 HUD
14 1127 Advances for Security and Utility Deposits
15 1129 Other I 11 50 000
16 1130 Notes and Mortgages Receivable 7,°s
17 1145 Accrued Interest Receivable
Advances18 1155 Limited Revolvin. Fund
19 1156 Unlimited Revolving Fund • - ")
20 1157 Other
Investments
21 1162 General Fund,*�-- +3
22 1163 Homeownership Reserve Funds
Debt Amortization Funds ...), r ,xn ":.* .
23 1171 Debt Service Fund f ,`>-
24 1172 Advance Amortization Fund L ,
25 1173 Investments ( "'
26 1174 Accrued Interest Receivable—Investments
27 1176 HUD Annual Contributions Receivable f28 1177 Deposits with HUD
Deferred Charges • : - -- - --
29 1211 Prepaid Insurance
30 1212 Insurance Deposits
31 1255 Maintenance Work in Process
32 1260 Inventories(Materials) - - -
33 1270 Inventories(Equipment)
34 1290 Other 2 947
Land,Structures and Equipment •
- " - - --
�:-i. ._...._,. • •
35 1400.2 Development Cost v
36 1400.3 Less:Develo.ment Cost Contra =
37 1400.4 Land,Structures and Equipment 21 946 81
38 1510 Payments for Off-Site Utilities
39 1620 Undistributed Debits—Ineligible Expenditures
Bid Guaranties
• ° 1+'� ., a 5i 41` < v
40 1820 Undeposited Bid Guaranties 1^
41 1830 Less:Returnable Bid Guaranties—Contra
Advances for Debt Amortization
42 1860 Advances from General Fund to Debt Service FundNtitTalplytinet
ye1c„l
43 1870 Less: Refunds Due General Fund from Debt Service Fund
44 Total Assets -^ys
2-09.940.33
-0
The General Fund includes$ representing Note:Accrued annual leave of employees at the end of fiscal year
proceeds from disposition of property reserved for replacement of equipment or for such
other purposes as provided in the annual contributions or administration contract $ 8,617.31
Previous editions are obsolete Page 1 of 4
qform HUD-52595(2/85)
<//1 &el ref Handbooks 7420.8&7475.1
Name at public Housing Agency Annual Contributions Contract Number Period Ended
Wald Co my Hrnrcin2 At hority DEN-2392 12/31/97
Liabilities
Accounts Payable
45 2111 Vendors and Contractors � t
46 2112 Contract Retentions ('
47 2113 Performance Deposits
48 2114 Tenants Security Deposits
49 2118 HUD(Accounts 2118.1,21183,&2118.6) 56.664.61 '
50 Other(Accounts 2115,2117,2119) • •• • 61
Notes Payable
51 2122 Project Loan Notes(HUD)
52 2123 Administrative Notes(HUD)
53 2126 Project Notes(Non-HUD)
v .
_.z
54 2129 Sundry Notes -' � '
Accrued Liabilities �55 2131.1 Interest Payable—Development Notes and Bonds(HUD)_
56 2131.2 Interest Payable—Administrative Notes(HUD)
57 2131.3 Interest Payable—Other Notes—Deferred Payment(HUD)
58 2132 Interest Payable—Notes(Non-HUD)
59 2133 Interest Payable—Bonds(Non-HUD)
60 2137 Payments in Lieu of Taxes
3 ,.
61 Other(Accounts 2134,2135,2136,&2139) `
Trust and Deposit Liabilities ate` ti
u
62 2161 Homebuyers Ownership Reserve
63 2162 Homebuyers Non-Routine Maintenance Reserve
64 2165 Mortgagors Taxes and Insurance =`�= :
65 2166 Mortgagors Maintenance Reserve
r... _ ...r...
66 2168 Annual Contributions for Security and Utility Deposit Funds Provided
Deferred Credits
67 2210 Prepaid Annual Contribution
68 2240 Tenants Prepaid Rents
69 2241 Prepaid Monthly Payments(Homebuyers) •"'
70 2250.1 Investment Income—Homebuyers Ownership
Reserve(Unapplied)
71 2250.2 Investment Income—Homebuyers Ownership
Reserve(Applied) ( )
72 2251.1 Investment Income Homebuyers Non-Routine
Maintenance Reserve(Unapplied)
73 2251.2 Investment Income--Homebuyers Non-Routine
Maintenance Reserve(Applied) ( )
74 2290 Other
Fixed Liabilities =- - - - -- --�-
75 2311 Permanent Notes(HUD)
76 2312 Permanent Notes(F.F.B.) r`
77 2321 Series'A'Notes and Bonds Issued
s z
78 2322 Series'A'Notes and Bonds Retired ( )
79 2331 Series'B'Notes and Bonds Issued " """
80 2332 Series'B'Notes and Bonds Retired ( )
81 2341 New Housing Agency Bonds Issued
82 2342 New Housing Agency Bonds Retired
83 2351 Other Notes Payable to HUD(Deferred)
Contract Awards
64 1810 Contract Awards—Contra T'+
b'. 5F t s
85 1800 Less:Uncompleted Contracts
66 Total Liabilities :
,r 'ate. . 's' S9 R03 97
Previous editions are obsolete Page 2 of 4
q 8-01_1/ form HUD-52595(2/85)
, /ref Handbooks 7420.8&7475.1
Name of Public Housing Agency Annual Contnbutions Contract Number Period Ended
Weld County Housing Authority DEN-2392 12/31/97
Total Liabilities(Item 86) , ,
r' e"*,,'M *, src-" S s, 59,803 97
Surplus ,,tea[ e}+.` ".4 :Fa r'.7.41.t . :s i r
°�s
87 2810 Unreserved Surplus • , F. g � - ,
•88 2820 Operating Reserve(Locally Owned Proj) 7,= .r7r z'a`rs' °;^^•'^�;T-��-�`" '' ° .)-7.`.
f.
89 2821 O•eralin. Reserve Leased Pro ects) 7.7:7,7--77,-",-C77:77-177157 s,
90 2823 Operating Reserve(Home Ownership Projects)
,t:f x"" ,r Ea
91 2824 O.-ratio• Reserve Section 23 HAP Pro ects) zz .�.-. �
92 2825 Contin•en Reserve Unfunded Section 23 HAP Pro ects
93 2826 Operating Reserve(Section 8 HAP Projects) • • ,,...,„ . > ;.:::. 1
94 2826.1 Operating Reserve(Housing Voucher Projects) ;M,"y 7 "°R -'" s .,""" a'" ' '
d sT
95 2827 Pro ect Account Unfunded Section 8 HAP Pro ects) i-,1 '"3 �-R>* g
�a�x,axsz
96 2827.1 Project Subsidy Account(Unfunded-Housing Voucher Program) :;Z ' '"L`5 iffig s•b' , r
�� csss
2827.2 Pro ect Fee Account Unfunded-Housin• Voucher Pro•ram `L3.:1-1 "" " 't'' ;p„p
�...t. r.....m,s>a..
97 Total Su •lus from O.-rations7 s _ ,
98 2820 Cumulative HUD Annual Contributions 827 29n
7 �
99 2850 Cumulative Donations {.
100 2855 Cumulative Proceeds from Sale of Dwellin.s - P k �,m ,','
yhvy
101 2856 Cumulative Contributions by Homebuyers for Property
t+,::e 15r a3 .:
102 2860 Book Value of Projects Conveyed by HUD ;,,,,t •+ « ac3wr # kt a
103 2870 Less Contract Payments to HUD ( ) a
104 2880 Development Cost(Undeveloped Projects)
105 2890 Book Value of Capital Assets Conveyed to Homebuyers 150 136.36
106 Total Surplus and Liabilities "-*z:`.',`- 209,940.33
Warning:HUD will prosecute false claims and statements.Conviction may result in criminal and/or civil penalties.(18 U.S . 1001, 1010,1012;31 U.SC.3729,3802)
Person Preparing Form (signature,title,&date) Person Approving Form (signature,title,&date)
James M. Sheehan Constance L. Harbe t9
Director 4tdZ? /`
03/12/98 �Jl. Chair (c�3/a4/97) /frA1retf
tf0_/ //d't'ad.--/-
Previous editions are obsolete Page 3 of 4 form HUD-52595(2/85)
904/67-1
i, i/3/ // _L/ ref Handbooks 7420.8& 7475 1
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