HomeMy WebLinkAbout972646.tiffCOUNTY OF WELD
1998
FINAL
BUDGET MESSAGE
PRESENTED TO:
WELD COUNTY BOARD OF COMMISSIONERS
George E. Baxter, Chair
Constance L. Harbert, Pro-Tem
Dale K. Hall, Commissioner
Barbara J. Kirkmeyer, Commissioner
W. H. "Bill" Webster, Commissioner
BY THE DIRECTOR OF FINANCE AND ADMINISTRATION
DONALD D. WARDEN
December 1997
972646
TABLE OF CONTENTS
PAGE
BUDGET MESSAGE 1
DISTINGUISHED BUDGET PRESENTATION AWARD 8
1998 BUDGET PLAN 9
BUDGET CALENDAR 12
POINTS OF ISSUE AND POLICY MATTERS:
Overview of Budget and Management System 13
Hierarchy of Budget Information 14
Weld County Mission Statement 15
County Strategic Objectives 16
Implementation and Results of Strategic Objectives 17
Budget Process 19
Highlights 20
Target Budget Approach 21
Solutions/Approaches 22
Goals of Budget Process 23
Major Program Specific Goals 24
1998 Guidelines 25
1998 Special Budget Instructions 27
Requirements vs Resource Capacity 29
1998 Program Issues 30
Budget Policies 31
Revenue Policies and Assumptions 32
Specific Revenue Assumptions of Significant Revenue 33
Policy Directions 35
Significant Changes in Policy from Prior Years 37
Significant Budget and Accounting Policies 38
Investment Policy 40
Capital Improvements Policy 41
Explanation of Individual Funds 43
Organizational Responsibility for Budget Units 45
Policy Matters/Points of Issue with Fiscal Impact 47
EMPLOYEE SALARY SCHEDULE AND BENEFITS:
Salary Recommendations 49
1998 Health Insurance 50
Salary Adjustments by Department 52
Position Authorization Changes Due to 1998 Budget 54
SUMMARY OF FUNDS:
Graph -- All Fund Revenues 55
Graph -- All Fund Expenditures 56
Graph -- Mill Levy 57
Summary of Fund Balances 58
1997 Assessed Values to be Used for 1998 Budget 59
Net Program Cost 60
Summary of 1996 Allocated Costs Applicable for 1998 62
PAGE
GENERAL FUND:
Ten Year Trend Data:
Beginning Fund Balance 63
Cumulative Percent Increase: Expenditures and Taxes 64
Weld County - Organizational Chart 65
Summary of County Funded Positions 66
Graph -- General Fund Revenues 69
Graph -- General Fund Expenditures 70
Ten Year Trend Data:
General Government 71
Public Safety 72
Health and Welfare 73
Narrative Fund Summary 74
Summary of Revenue 75
Summary of Expenditures 79
Office of the Board 82
County Attorney 83
Public Trustee 85
Clerk to the Board 87
Clerk and Recorder 89
Elections 91
Treasurer 93
Assessor 95
County Council 97
District Attorney:
Ten Year Trend Data 99
Budget Unit Summary 101
Juvenile Diversion 103
Victim Assistance 105
Finance and Administration 107
Accounting 109
Purchasing 110
Personnel 112
Planning Services 114
Buildings and Grounds 116
Computer Services 118
Geographical Information System 120
Capital Outlay 122
Printing and Supplies 124
Sheriffs Office:
Ten Year Trend Data 126
Budget Unit Summary - All Departments 127
Sheriff Administration 129
Sheriff Office Operations 131
County -wide Animal Control 133
Regional Forensic Laboratory 134
Drug Task Force 136
North Jail Complex 137
Centennial Jail 139
Office of Emergency Management 141
PAGE
SUMMARY OF FUNDS (Continued):
Communications - County Wide 143
Communications System Development 146
E-911 Administration 147
Criminal Justice Information System 148
Coroner 149
Community Corrections 151
Public Service - DUI 152
Building Inspection 153
Weed and Pest 155
General Engineering 157
Missile Site Park 159
Airport 160
Senior Programs 162
Waste Water Management 163
Developmentally Disabled 164
Weld Mental Health 165
A Kid's Place 166
Transfers:
Agency on Aging 167
Health Department 168
Economic Development 169
Building Rents 170
Non -Departmental 172
Extension 173
County Fair 175
Veteran's Office 176
Contingency (Salary) 177
ROAD AND BRIDGE FUND:
Graph -- Revenues 179
Graph -- Revenue Changes 180
Graph -- Expenditures 181
Graph -- Ten Year Trend Data 182
Narrative Fund Summary 183
Concerning Local Accountability for Money Used for
Highway Purposes 184
Summary of Revenue 186
Summary of Expenditures 187
Administration 188
Trucking 189
Motor Grader 190
Bridge Construction 192
Maintenance Support 194
Other Public Works 196
Mining 198
Grants -in -Aid to Cities and Towns 199
Non -Departmental Revenue 200
Contingency (Salary) 201
iii
PAGE
SOCIAL SERVICES FUND:
Graph -- Social Services Revenues 203
Graph -- Social Services Expenditures 204
Graph -- Ten Year Trend Data 205
Narrative Fund Summary 206
Summary of Revenue 208
Summary of Expenditures 210
Mandated Federal and State Programs 211
Regular Administration 212
Employment First 213
Medicaid Transportation 214
Case Services 215
Medical Exams 216
Fraud 217
IV -D Administration 218
Food Stamps 219
Staff Development 220
JOBS Program 221
Temporary Assistance to Needy Families 222
Aid to Needy Disabled 223
Day Care 224
Old Age Pension 225
Foster Care of Children 226
Family Preservation Program 227
LEAP Administration 228
LEAP Outreach 229
Low Income Energy Assistance Program (LEAP) 230
LEAP Emergency 231
General Assistance P32
FEMA/Housing Grants 234
HEALTH FUND:
Graph -- Health Fund Revenue 235
Graph -- Health Fund Expenditures 236
Graph -- Ten Year Trend Data 237
Narrative Fund Summary 238
Summary of Revenue 239
Summary of Expenditures 241
Budget Unit Summary - All Departments 243
Non -Program Revenue 245
Administration 246
Health Promotion 248
Community Health Services 250
Environmental Protection Services 252
iv
PAGE
HUMAN SERVICES FUND:
Graph -- Ten Year Trend Data 255
Narrative Fund Summary 256
Summary of Revenue 257
Summary of Expenditures 259
Head Start Program 261
Migrant Head Start 262
Pre -School Fund 263
Family Support Program 264
Job Service 265
Summer Job Hunt 266
JOBS Program 267
Employment First Program 268
Youth Corps (YCPI) 269
Summer of Service 270
Temporary Assistance to Needy Families 271
JTPA II -A Adult Program 272
JTPA II -C Youth Program 273
JTPA II -B Summer Youth 274
JTPA PI Grant 275
JTPA EDWAA 60% 276
Educational Lab 277
Americorp Program P78
AAA - Administration 279
AAA Support Services 280
AAA Congregate Meal 281
AAA Home Delivered Meals 282
AAA In -Home Support 283
AAA Health Services 284
AAA Elder Abuse Grant 285
AAA Special Ombudsman 286
AAA Single Entry Point 287
AAA Leap 288
JTPA Older Worker 289
Federal Transit Grant 290
JTPA Older Worker EDWAA 291
AAA Other Programs 292
Transportation 293
Supplemental Foods 294
Weatherization Program 295
Community Services Block Grant 296
Vehicle Replacement Pool 297
v
PAGE
SPECIAL REVENUE FUNDS:
Narrative Summary of Funds 299
Conservation Trust Fund
Summary of Revenue 300
Summary of Expenditures 301
Budget Unit Summary 302
Contingency Fund:
Summary of Revenue 305
Summary of Expenditures 306
Budget Unit Summary 307
Emergency Reserve Fund:
Summary of Revenue 308
Summary of Expenditures 309
Budget Unit Summary 310
Solid Waste Fund
Summary of Revenue 311
Summary of Expenditures 312
Code Enforcement 313
Budget Unit Summary 314
CAPITAL FUNDS:
Narrative Summary of Fund 317
Summary of Revenue 318
Summary of Expenditures 319
Budget Unit Summary 320
Long Range Capital Projects Five -Year Plan 321
PROPRIETARY FUNDS:
Narrative Summary of Funds 353
Ambulance Enterprise Fund:
Summary of Revenue 354
Summary of Expenditures 355
Budget Unit Summary 356
IGS - Motor Pool Fund
Summary of Revenue 358
Summary of Expenditures 359
Budget Unit Summary - Motor Pool Equipment 360
Budget Unit Summary - Administration 364
Printing & Supplies Fund
Summary of Revenue 365
Summary of Expenditures 366
Budget Unit Summary 367
vi
PROPRIETARY FUNDS: (CONTINUED)
Health Insurance Fund:
Summary of Revenue 368
Summary of Expenditures 369
Budget Unit Summary 370
Insurance Fund:
Summary of Revenue 374
Summary of Expenditures 375
Budget Unit Summary 376
Self -Insurance Policy Limits, Coverages, Retentions 378
PBX - Phone Services Fund:
Summary of Revenue 379
Summary of Expenditures 380
Budget Unit Summary 381
Weld County Finance Authority
Summary of Revenue 382
Summary of Expenditures 383
Budget Unit Summary 384
PAGE
GLOSSARY 385
JOB TABLES:
Job Tables 395
Pay Tables 403
SUPPLEMENTARY DATA:
Miscellaneous Statistics 425
Demographic Statistics 427
General Governmental Expenditures by Function 428
Property Value, Construction, Bank Deposits
And Other Economic Indicators 430
Consumer Price Index 431
Compensation Planning 439
Regional Growth Cumulative Year -To -Date Growth Rates 440
Weld County Economic Analysis 444
vii
COLORADO
VIII
*ern
COLORADO
December 9, 1997
Weld County Board of Commissioners
915 10th Street
Greeley, CO 80631
Board Members:
DEPARTMENT OF FINANCE AND ADMINISTRATION
PHONE (303) 356-5000, EXT.4218
FAX: (303) 352-0242
915 10TH STREET
P.O. BOX 758
GREELEY, COLORADO 80632
The Weld County 1998 budget for operations and capital outlay totals a gross amount of
$85,232,444, with a net of $83,943,787 when interfund transfers are excluded. The Internal Service
Funds total an additional $5,834,938. The budget has been prepared in accordance with your
directives developed during the budget process. The budget is funded with revenue estimates of
$47,901,246, anticipated fund balances of $13,370,293, and the maximum allowed property tax of
$32,543,342 under Amendment One (TABOR) and the Weld County Home Rule Charter.
FINANCIAL PLAN
ECONOMIC CONDITIONS AND OUTLOOK
Weld County's economy shows few signs of weakening, thus continuing its healthy pace of the last
few years. Unemployment in the county is the lowest since 1979. The strength of the job market
bodes well for the future economic growth and hopefully the success of the new welfare reform
efforts to find employment for welfare clients. Weld County's mid -1997 unemployment rate is below
the national average at 4.2%. There are reports in the county that the tight labor market is making
it difficult for businesses to hire qualified workers.
Companies continue to come to Weld County and many here are announcing expansions. Hewlett-
Packard announced expansion in the Greeley plant, as well as Dovatron, a manufacturer of circuit
boards, announced plans to add 100 employees in the next six months. Applied Films is moving 300
employees into Weld County from Boulder County with plans to add an additional 150-200 jobs in
the near future. Metal Sales Manufacturing, locating in southwestern Weld County, has an
employment level of nearly 100. According to the Economic Development Action Partnership, Weld
County has averaged over 1,000 newly created primary sector jobs annually over the last four years
from new and expanding firms.
1
Construction activity continues to expand in Weld County. Greeley's construction activity is
dominated by residential growth. Commercial construction has slowed this last year, but yet it is still
brisk in many parts of the county, especially along the 1-25 corridor. The average price of housing
in Weld County remains well below other Front Range Colorado counties, especially in the $100,000
to $150,000 housing market. Thus, making Weld County one of the most affordable places to live
in the area.
The agricultural economy in Weld County is strong even with many crop prices being lower in 1997
than 1996. Beef prices have rebounded from last year. Agriculture still plays a major role in the Weld
County economy, even with its economic diversification. In addition, the oil and gas industry is a
major factor in the local economy with over 12,000 producing oil and gas wells in Weld County.
Overall the future of Weld County's economy is very bright with expectation of remaining strong
through the remainder of this decade.
FOR THE FUTURE
As Weld County looks to 1998, a number of significant changes will be in focus for the Board and
staff to meet the needs of the county.
The passage of State Constitutional Amendment One (TABOR) will continue to have a significant
impact on the future of Weld County government. The tax, revenue, and spending limitation will
constrain many of the fiscal options historically available to Weld County. The provision allowing the
return of unfunded state mandates to the state over a three year period was not upheld by the
courts; thereby requiring counties to continue to provide social services and court facilities with
limited control over the growth in costs of these programs. The 1998 budget has been developed
within the limitations of Amendment One with the Social Services mandated costs included.
Welfare reform and Electronic Benefit Transfer (EBT) will have significant impact on the county
during 1998. Client eligibility, program design, state rules, allocation methods, and funding levels,
are some of the major changes that will occur. In addition, EBT will change the method with which
clients and providers receive grants or payment for services. It will take about a year and a half to
determine the financial impact of these changes. AFDC and JOBS were replaced in July 1997 with
Temporary Assistance to Needy Families (TANF). A greater emphasis will be made to help clients
find employment as opposed to granting them a welfare payment. A federal time limit will take effect
for most clients.
Social Services will begin to use EBT in 1998. Distribution of grants and provider payments will be
handled by a state contractor. Clients will receive their benefits at automated teller machines and
at point of sale terminals. The department's providers of services, such as foster care and day care,
will receive payment directly in their bank account. The department will no longer receive advance
payments for most programs. Instead they will receive a monthly bill from the state or an adjustment
to administrative advances. This change will affect the cash balance for the department and the
interest earned for funds on deposit.
2
The continued growth of the jail inmate population will result in significant expenditures in this area
in 1998. The total added costs to open the new 160 bed facility will be over $1,800,000 in the 1998
fiscal year. The Weld County Jail was constructed in 1978 and has been remodeled three times to
increase the capacity to 294 beds as of 1994. Jail population due to mandatory incarceration,
population growth, backlog of state inmates into the county jail, and stiffer sentencing practices are
causing the jail population to grow each year. Although alternative jail programs are being developed
there will be no relief in the growth rate of inmates in the immediate future.
The additional jail complex was constructed in the Weld County Business Park. The total project of
approximately 211,355 square feet will be constructed in phases with the first phase being
approximately 125,775 square feet and the remaining phases over a 20-30 year period. Portions
of Phase One were completed in 1997 and include the core support facilities and one pod to house
160 additional inmates. Each additional phase would be in increments of 160 beds.
The current facility will continue to be operated as a pre-trial and maximum security facility. The new
facility will start out as only minimum security and move to medium security in later phases.
The entire site has been developed in 1996-97, along with construction of portions of Phase One.
It is recommended that the county reserve $4,350,000 in additional resources in the five-year plan
for funding of additional phases of bed space.
The new Denver International Airport was opened in 1995 and will significantly impact Weld County
over time. The site of the new airport is less than 15 miles from the southern border of Weld County.
The spin-off growth from the airport is expected to positively impact Weld County from Greeley
south. The county is positioning itself to deal with this growth as it impacts land use, transportation,
human service requirements, and economic development.
In 1996 the Board committed to the development of a Geographical Information System (GIS) for
Weld County. In 1997 a GIS Implementation Plan was developed and approved by the Board. A
major part of the implementation plan is the control for planimetric and topographic mapping to
support development of the orthophotography and to register parcel data. The cost to do the
urbanized areas in 1998 is budgeted at $750,000. Further expansion of this area and effort will be
dependent upon available resources and need in the future. The bulk of the costs for this effort are
one time and with updates periodically every 5 to 10 years. The base operational costs will not
include the $750,000 In future years. The GIS will give much needed management information with
spatial and descriptive data about attributes of Weld County.
GENERAL GOVERNMENT FUNCTIONS
Revenue for general government functions including General, Special Revenue, Capital
Expenditures, Internal Service and Enterprise Funds total $80,444,588 in 1998, a decrease of 20.8%
over 1997. The decrease is totally attributed to Social Services revenue due to Electronic Benefit
Payments to welfare clients and providers by the State of Colorado. The Social Services revenue
will not flow through the county's books any longer. The amount of revenue from various sources
and the decreases compared to 1996 are shown in the following tabulation:
3
Revenue Sources
Property Taxes
Other Taxes
Licenses and Permits
Intergovernmental Revenue
Charges for Services
Ambulance Fees
Miscellaneous Revenue
Fee Accounts
Internal Service Charges
Percent
Amount of Total
Increase
(Decrease)
from 1997
$ 32,543,342 40.5% $ 3,296,537
1,611,559 2.0% (1,089,441)
1,121,636 1.4% 177,700
25,692,689 31.9% (25,587,224)
4,629,316 5.8% 1,193,854
3,351,493 4.1% 283,508
3,329,915 4.1% (163)
2,589,300 3.2% (36,000)
5,575.338 7.0% 588.597
Total $ 80.444.588 100.0% $.(21.174.632)
Expenditures by function for the General, Special Revenue, Capital Expenditures, Internal Services,
and Enterprise Funds total $89,778,725 for 1998 which is a decrease of 14.9% over 1997. Again,
the decrease is totally attributed to Social Services payments, with an offset of $3,604,000 in
reappropriated capital. The amounts by function and the increase over 1997 are as follows:
Expenditure Sources
General Government
Social Services
Road and Bridge
Public Safety
Human Services
Health
Capital
Public Works
Contingency
Miscellaneous
Culture and Recreation
Auxiliary
Ambulance
Internal Services
Total
Amount
$ 13,525,560
11,080,933
14,204,428
16,374,352
8,464,463
3,695,333
6,900,000
416,958
3,090,000
1,847,284
371,461
609,122
3,363,893
5.834.938
$ 89.778.725
Percent
of Total
Increase
(Decrease)
from 1997
15.1% $ 2,237,988
12.3% (23,186,042)
15.8% (2,331,239)
18.2% 1,786,224
9.4% 858,021
4.1% 166,398
7.7% (3,604,000)
0.5% 26,070
3.4% 190,000
2.1% 77,043
0.4% 53,800
0.7% 116,210
3.8% 283,508
6.5% 418,197
100.0% $(15.699.822)
Enterprise Operations: The county's enterprise operation is comprised of the Ambulance Service.
The Ambulance Service is a county -wide advanced life support emergency medical service. The
program is totally supported by fees. The operation anticipates nearly 7,500 calls in 1998 and
generated revenue of $3,363,893.
4
Capital Project Funds: The Capital Expenditure Fund was established to account for all capital
projects for general county use. At the end of each fiscal year, the completed project items are
transferred to the General Fixed Asset account group. The county has developed a five-year Capital
Improvements Program outlining projected costs and probable sources of funding for various capital
improvement projects. The major project in that plan for 1998 includes funds to construct a new
Public Works Facility for $2,500,000 and $4,250,000 for the Public Health Building. Other projects
include special projects ($100,000) and a new grader shed ($50,000) for total projects of $6,900,000.
Debt Administration: In 1997 the county continues to have no bonded indebtedness. With the
passage of HB1579 in 1981, Section 30-35-201, C.R.S., now allows the debt ceiling to be 3% of the
assessed valuation of the county. Thus, Weld County maintains over a forty-five million dollar
allowable debt capacity in accordance with Colorado State Statutes. There are Certificate of
Participation Bond Issues for the construction of the Correctional Facility and Administration
Buildings totaling $8,840,000.
Cash Management: Cash temporarily idle during the year will be invested in time deposits ranging
up to 180 days to maturity. Interest earned on investments of cash held by the County Treasurer
will be recorded as revenue in the General Fund, with the exception of interest attributed to the
Insurance Fund, Health Insurance Fund, Trust Funds, and the interest earned on certain deposits
held for other taxing authorities. The amount of interest anticipated in 1998 is $1,475,000.
The county's investment policy is to minimize credit and market risks while maintaining a competitive
yield on its portfolio. Accordingly, deposits are either insured by federal depository insurance or
collateralized. All collateral on deposits are held either by the government, its agent or a financial
institution's trust department in the government's name.
Risk Management: During 1998 Weld County will continue to be a member of Colorado Counties
Casualty and Property Pool so all casualty insurance coverage is being provided via pooling with
other Colorado counties. The pool offers full safety and risk management programs to minimize
losses. Losses are funded on a self-insurance option basis. Worker's Compensation will be
provided via a state approved self-insurance program.
Mill Levy: The mill levy will be 22.038 mills, unchanged from last year. The assessed value for the
1998 budget is $1,476,692,203 which is up $149.6 million or 11.27%. The only class of property
decreasing was agriculture, which dropped $34.9 million or 26.2%. The largest increase came in
residential properties, which are up $107.8 million or 30.48%. Commercial and industrial property
values are up $25.29 million or 7.1%. Oil and gas that had dropped in 1996 is up $34.7 million or
11.63%.
Employee Compensation Pay: The 1998 budget provides for an average 4% salary increase. All
other employee benefits remain unchanged.
5
MAJOR FACTORS IMPACTING THE 1998 BUDGET
The major factors impacting the 1998 budget range from specific programs to the fiscal and taxing
environment Weld County must operate within currently. Amendment One (TABOR) imposes a
reduction of the mill levy, plus property tax, spending and revenue limits not exceeding inflation and
growth in net new construction.
Again, the most significant factors impacting the 1998 budget is the operation of a new county jail.
Completion of the construction of the jail in 1997 was critical. Mandatory incarceration, population
growth, backlog of state inmates into the county jail, and stiffer sentencing practices are causing the
jail population to grow. Although alternative jail programs are being developed there will be no relief
in the growth rate of inmates in the immediate future. 1998 will be the first full year for the
operational costs of the jail to be included in the budget.
General government functions are up $2,237,988, primarily due to the funding of the Geographical
Information System (GIS) at the level of $995,684. In addition, the Election Department is up for the
general election year by $71,529 and Printing and Supply is now in the General Fund at $133,071.
Buildings and Grounds is up $459,256 with over two -hundred thousand more square feet of space
to maintain with the addition of the new jail, Social Services, Public Works, and Health buildings.
The District Attorney is up $52,933 with additional staff. Public Safety is up $1,786,224. Well over
a million dollars of the increase is attributed to the first full year of operational costs for the new North
Jail Complex, which is a 160 -bed facility. The remaining increase in Pubic Safety is directly related
to Community Corrections grant program that have been expanded by the State of Colorado. The
Health subsidy is up $73,575 for salary adjustments. Funding for mental health has been reduced
$91,875. A proposed salary adjustment of 4% results in a $607,704 increase. Other budget items
are relatively stable for 1998.
Licenses and permits are up $126,500 in the area of building permits due to rate changes and
growth in activity. Grant revenues are up $308,413 as a result of Community Corrections grant
increases. Charges for services are up $452,860. This increase is caused by revenue from DOC
inmates ($106,284), Victim Witness ($50,000), Building and Grounds ($115,826), Information
Services ($21,000), and Communications for emergency medical dispatch and tower rental
($101,305). Other revenues are very stable and unchanged for 1998.
Public Assistance in the Social Services Fund has dropped to $11,080,933 due to welfare reform
and electronic benefit transfers (EBT). Both factors will have significant impact on the 1998 budget.
Client eligibility, program design, state rules, allocation methods, and funding levels, are some of the
major changes that will occur. In addition, EBT will change the method under which clients and
providers receive grants or payment for services. It will take about a year and a half to determine
the financial impact of these changes. AFDC and JOBS were replaced in July 1997 with Temporary
Assistance to Needy Families (TANF). A greater emphasis will be made to help clients find
employment as opposed to granting them a welfare payment. A federal time limit will take effect for
most clients.
In the Communication Dispatch Unit, emergency medical dispatch will be added as a service to the
public. The cost of $96,957 will be paid for via a chargeback to the Ambulance Service. In addition
to providing immediate emergency medical direction to callers, it will allow a better response
assessment of patients for ambulance dispatch purposes.
6
The 1998 Proposed Budget contains adequate resources to provide a level of service similar to
1997. The county will continue to focus on improving service and communication with our citizens
within our resources. Demands in many areas continually exceed resources available. To serve the
growing needs in the county, we will continue to explore possibilities for improved efficiency while
maintaining excellence in service.
Many uncertainties face county governments like Weld County, as they deal with Welfare Reform,
cope with growing populations with diverse needs, federal budget reductions, and managing of land
use changes associated with a growing economy. Many tough decisions associated with
implementation of programs and how they are to be funded must be dealt with by the Board of
County Commissioners with citizen input. Hopefully, this budget document has allowed the Board
to make those difficult decisions to maximize the value of the tax dollars of the citizens of Weld
County.
As a final note, I want to acknowledge again the hard work and spirit of cooperation manifested by
the elected officials, department managers, and employees in recognizing the problems and issues
confronting the county and responding with creativity and understanding. The county, as a whole,
also recognizes the Weld County taxpayers and consumers of county services who provide the
economic resources to the county, and we pledge our commitment to continue to provide the best
in county services possible.
Copies of all budget documents are available for the public at 915 10th Street, Room 317, Greeley,
Colorado.
Donald D. Warden, Director
Finance and Administration
7
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
County of Weld,
Colorado
For the Fiscal Year Beginning
January 1, 1997
K •7 � G a
President C/ Executive Director
8
1998
BUDGET PLAN
As Weld County faces the 1998 budget development process, the fiscal plan must go beyond 1998.
Although the county's revenues are optimistically robust currently and the local economy strong,
there is a "massive frontal system approaching" in the next three to four years. The cloudy forecasts
looking ahead three to four years are primarily in the form of great unknowns. Will the economy's
good health and Wall Street's run with the bull continue? How will the block -grant approach to
welfare fund and reform work? How will the state handle the issue of unfunded mandates in general?
What impact will state tax reform have on county governments?
The current economic climate for county governments will change within the next three to four years
because of:
• cuts in federal spending
• the graying of the population and decline of top wage earners
• out-of-date state tax systems that do not reflect changes in economy
• unfunded federal mandates that remain a costly burden on states and local government
• current healthy business cycle will "turn down."
Without some changes in the tax structure or program costs, state revenue increases may not keep
up with growth in state costs. For instance, spending on health care for indigent and corrections is
growing faster than the rate of state revenues. This ultimately could force the state to reduce aid to
local governments in other program areas and with TABOR limitations the option to displace the lost
revenues with increased property tax is a limited option.
Counties are the "backstop of American government" and with devolution, have been handed huge
responsibilities. In the coming fiscal squeeze counties, like Weld County, could be faced with serious
belt -tightening unless voters wish to increase local taxes.
In light of the uncertain fiscal viability of county government, counties must act now to continue to
streamline county government operations before the serious belt -tightening begins. Some actions
that must be considered as we approach the 1998 budget and beyond are:
• integrate services
• widen funding streams
• stress actual performance; measure outcomes, what the county is getting for its money
• cut overhead (middle management)
• privatize to slash costs
• develop public -private partnerships
• partner with business and non -profits
• start acting regionally
• invest heavily in information technology
• make sense out of the federal system so funding is accessible.
9
As public managers we must free our imaginations, creative abilities, and ourselves from
preoccupation with organizational maintenance, which has been taught to most of us. Good service
should be the overriding philosophy and goal of us all. Public managers know our clients best and
know our organizations best; we also know how to change our organizations to best serve our clients
with fewer resources. In this era of cutback management, retrenchment of government, and
declining resources, we have to manage creatively to do more with less, even if it means giving up
some of our organizational security.
Weld County managers must continue to find ways to reduce costs, increase program productivity,
find new revenue sources, and raise revenues without increasing taxes. Weld County government's
trend of being more creative and innovative to make better use of limited resources -- human,
financial, and technological -- must continue. It is only through improved practices and approaches
that services are maintained and public confidence in government is enhanced.
The 1998 budget strategy uses proven methodologies of dealing with past budgets and looking at
future strategic approaches. The budget is based upon the following assumptions and approaches:
> No local tax initiative will be approved by the voters.
> Unless a change is legally mandated, the county's share of partnership programs will not
increase, it will decrease wherever possible. Local dollars will not displace federal or
state reductions.
> Program managers and the public will be made aware of the proposed service reductions
as soon as possible.
> Early warning sessions will be held in September addressing budget issues identified
early in the process.
> All county departments and offices will receive a set target amount for 1997 before
budget preparations begin.
> A target of 10% off the 1997 budget base will be uniformly applied to all budget units.
> No salary adjustments will be included in the requested budget. The Board will
determine any salary adjustments above the 1997 level in the Final Budget process. Any
Department Head or Elected Official justifying to the Board a higher salary for a class
unique to that department or office should include the additional salary within the
assigned target budget amount.
> Fringe benefits will be left at the current level of benefit.
> Outside agencies will be treated like county departments, since most provide contractual
services.
> Any 1998 position classification upgrades will be treated like new position requests in the
budget process, with the department funding any requests within the target amount.
> New or expanded mandates will be absorbed within the 1997 target amount by all budget
units.
10
> Self-supporting budgets will float at the 1997 funding levels.
> Additional program options outside the overall budget plan will be proposed for Board
consideration. Staff will explore the options as directed by the Board, and these options
will be topics of discussion at the public work sessions and hearings.
> A review of all discretionary programs will be done by the Department Head or Elected
Official and the Board.
> There will not be any recommended increases in personnel in the recommended budget
to the Board. Increased workload will be absorbed by existing personnel wherever
possible through increased productivity.
> Resources for new activities will come from increased productivity and determination of
existing activities wherever possible. No new non -mandated programs will be proposed
without proportionate cutbacks in other programs.
> All user and service fees will be examined and recommendations made for increases or
other adjustments to match the cost of providing such services.
> As 1998 budget requests accommodate or are integrated with long-term program
strategies, they will be highlighted.
The budget strategy will permit Weld County to cope with the new fiscal and program challenges
faced in 1998, while accomplishing a balanced budget.
The 1998 budget must be structured to attempt, within available funds, to insure that:
> Basic services are funded at adequate levels.
> Revenue has been estimated at realistic levels.
> Reserves that afford protection for the future are funded.
> Productivity improvement programs are continued.
> Employee cr.mpensation levels are based upon realistic employment market
considerations and within the county's ability to pay.
> TABOR Amendment limits are adhered to in the budget.
> Legislative and regulatory changes are accommodated.
> Welfare reform is implemented effectively.
> The new jail is accommodated in operational budgets.
> GIS and other technologies are employed in cost effective manners in the county.
> Population growth and development is planned and accommodated.
11
1998
BUDGET CALENDAR
May 1 Board review of 1998 budget plan.
May 14 - 24
June 20
June 20
June 20
Director of Finance and Administration discusses target
budgets and 1998 budget plan with department heads
and elected officials.
Elected officials and department heads submit requests
for Buildings and Grounds special projects to Finance.
Elected officials and department heads submit PBX phone
service requests to PBX.
Elected officials and department heads submit new
position requests and any reclassification requests to
Personnel.
July 2 Submit budget request to Finance.
September 16 Early warning budget work session and community
agency requests.
July 2 - September 15 Finance office review.
September 16 Budget Message to Board and transmit Proposed Budget
to Commissioners.
October 20 - 21 Budget work session hearings with Commissioners and
elected officials and department heads.
November 20 Publish notice of final budget hearing.
October 22 - December 14 Prepare final budget.
December 10 Public Hearing to adopt mill levy.
December 10 Public Hearing on Final Budget, 9:00 a.m.
12
POINTS
OF
ISSUE
AND
POLICY
MATTERS
OVERVIEW OF BUDGET AND MANAGEMENT SYSTEM
POLICY
FORMULATION
Community
Assessment
r
Review Program
Performance
amine and Evaluate
.....,,,/
Alternatives
Service
Delivery
Analyze Community Needs
Develop County -Wide Goals
Assess Prior Year's Performance
Review Policy Alternatives
Establish General Priorities
Establish Fiscal Policy
SUPPORT
Accounting System
Fiscal Control
Cost Accounting by Program
Performance Measurement
Systems and Reports
BUDGETING
BASED ON PROGRAMS,
PERFORMANCE, PERIODIC
PROGRAM REVIEW
Allocate Resources by
Program Area
Develop Multi Year Projections
Schedule Action
13
i _
Long Range Planning
Capital Improvements
PROGRAM
PLANNING
Assess Program
Alternatives
Design Program
Define Program
Objectives
Relate to Present
Operations
Revise as Necessary
HIERARCHY OF BUDGET INFORMATION
STRATEGIC
OBJECTIVES
BUDGET POLICIES
BUDGET PROCESS
REVENUE POLICIES
POLICY�DIRECTIONS
ACCOUNTING POLICIES
INVESTMENT POLICIES
.APiTAL IMPROVEMENT POLIG
BUDGET GUIDELINES
ALLOCATION OF RESOURCE
BOARD OF COUNTY
COMMISSIONERS
IMPLEMENTATION AND RESULTS ?.
OF STRATEGIC OBJECTIVES
MAJOR PROGRAM GOALS'.
PECIFIC REVENUE ASSUMPTIONS
POLICY MATTERS/POINTS OF ISSUE
DEPARTMENT BUDGET UNITS
14
WELD COUNTY
MISSION STATEMENT
To enhance the quality of life of the citizens of Weld County by:
> Having an open quality government with citizen involvement and support.
> Providing integrated service delivery systems that are easily accessible to
those in need.
> Being a government that is supportive with concentration on problem
prevention on a proactive basis rather than cure.
> Empowering and encouraging people through education and facilitation to
be more responsible and less dependent on government.
> Providing incentives for efficient and effective services and programs with
decision making at the most appropriate level with minimum levels of
government to permit flexibility to adjust for changing circumstances.
15
COUNTY STRATEGIC OBJECTIVES
Continue to seek involvement and input from the community of Weld County.
Sustain a long-range perspective in setting fiscal, service, and development priorities.
Balance programs and service levels against community needs and available revenues.
Develop strategies to maintain the existing economic base and promote the continued
vitality of the County of Weld.
Support activities necessary to the preservation of stable, secure, and quality living in
Weld County.
Seek out innovative methods of maintaining and financing the replacement of
infrastructure components.
Continue a high level of activity at the regional, state, and national level to insure Weld
County's voice in policy decisions.
16
IMPLEMENTATION AND RESULTS OF
STRATEGIC OBJECTIVES
Weld County has continued to seek involvement and input from the community of Weld County. In
1997 staff and the County Commissioners held town meetings with representatives from all 31
city/town councils and interested public to seek involvement and input from the community. In
addition Weld County has over 30 advisory boards to provide input on specific issues.
Weld County has worked with all the municipalities in the county the last four years to get
intergovernmental agreements for the purposes of coordinating land use. In the last year over four
such agreements have been signed and are in the process of being implemented. This will allow
better coordination of the growth of the county in an effort to maintain the high quality of life in the
county.
The county did approve a certificate of participation (COP) in the amount of $7,435,000 in 1997 to
accelerate the five-year capital improvement plan for the county. As a result of the COP the county
funded the construction of the new Health Building, Social Services Building, and the Public Works
Headquarters Building. These projects, along with the new jail, will complete the capital plan and
put Weld County's building infrastructure in excellent shape.
In the area of the Public Works infrastructure Weld County has turned the corner with its bridge
replacement program and pavement management program to finally have a road and bridge system
that is at a good to excellent level of condition. This has been a twenty-year process to match the
needs of the system and the resources to improve and maintain it. This goal has been
accomplished and now must be maintained in the future.
During the last year, an aggressive marketing initiative for Weld County was developed through the
Economic Development Action Partnership (EDAP). This will create results during the coming years.
Major efforts of the Weld County Industrial Development Program are:
> Community awareness and involvement
> Industrial retention and expansion
> Industrial attraction from regional, national and international markets
> Weld/Larimer County Revolving Loan Fund (RLF)
> Greeley/Weld Urban Enterprise Zone
Industrial retention and expansion continues to be the top priority of the economic development
program. The best marketing agent for the community is the local company manager who has
already found the region to be a profitable place to operate. If the existing industry is not happy, it
is not likely to expand its local operation, nor will it recommend the community to others. The
program has changed its approach from making the maximum calls it can make in one year to
concentrating on quality calls and working with industries to solve their problems and assist them
in their expansion plans.
The EDAP marketing program can be divided into two primary types of activities:
1. Prospecting for new primary sector companies to join our corporate
community; and
17
2. Working with existing primary employers to encourage their retention and
expansion in the Greeley/Weld area.
While both activities are integral parts of a successful long-term economic development effort, the
general public typically hears a great deal more about the prospecting activities. New industry
recruitment tends to be the more glamorous side of economic development, and is looked upon with
a great deal more enthusiasm than the typical expansion project.
In the last two years over 2,000 primary sector jobs have been created in Weld County. The efforts
have targeted $12 to $18/hour wage level jobs in high tech manufacturing and agri-processing
industries.
The success Weld County has experienced is due to a variety of factors, including:
> A stable and diversified economy. Weld County ranks among the top counties nationally in
the value of its agricultural products, is the second highest producing Colorado county in
oil/natural gas production, and consistently ranks as one of the top Colorado counties in the
value of its manufactured products.
> Weld County has experienced a continued, steady population growth rate.
> County and city governments are aggressively pro -business, offering planned industrial
properties and attractive incentive programs. Portions of Greeley and Weld County have
been designated a State Enterprise Zone, allowing qualified businesses to take credit against
their state income taxes for equipment investment and jobs.
> Weld County's labor force represents the best of all possible worlds. Entry wage rates
generally fall in the $4.50 - $7.00 per hour range, and our employees represent a solid
Midwestem work ethic. Organized labor represents approximately 3% of our manufacturing
workforce.
> An excellent transportation system provides easy access to national and growing regional
markets. Two interstate highways (1-25 and 1-76) and two U.S. highways (U.S. 34 and U.S.
85) serve the county, and two additional interstate highways border Weld County (1-70 and
I-80). Fourteen motor freight firms and three railroads provide freight service. Commercial
air service is provided by 18 carriers operating from Denver's International Airport to 186
cities and nine countries; the airport is an hour's drive from the county's population centers.
The new Denver International Airport is located at the southern edge of Weld County, about
45 minutes from Greeley.
> Weld County offers an outstanding quality of life. Within a 50 -mile radius are located four
major universities with the attendant cultural and athletic events, the Denver metropolitan
area forms the county's southern boundary, and six major ski areas are located within a two-
hour drive. Weld County is home to the oldest philharmonic orchestra west of the Mississippi
River, and is the site of the largest civic auditorium in Northern Colorado. Rocky Mountain
National Park, 50 miles to the west, offers outstanding outdoor activities. Twelve school
districts offer quality education to over 22,000 students. Small town atmosphere, with
access to all of the recreational and cultural amenities of larger metropolitan areas, make this
an ideal area to work and raise a family.
18
BUDGET PROCESS
OBJECTIVES:
1. Identify the cost of existing activities within the county.
2. Analyze new or expanding services, using a common criteria for justification,
aimed at identifying mandated and optional programs.
3. Rank, in priority order, all new and existing services which fall within a
marginal range of funding.
4. Aggressively analyze major revenue sources.
5. Eliminate procedures which were not fully utilized in the decision making
process of the budget.
6. Identify optional programs and service levels which may be reduced if
necessary.
7. Continue refinement of the budget process with the key aspects of planning,
evaluation, priority setting, rational resources allocation process, and
creative management approaches.
8. Utilize the target budget approach.
9. Initiate a strategic planning process.
19
HIGHLIGHTS
REFINE BUDGET PROCESS
TARGET BUDGET APPROACH
COST CUTTING/REVENUE RAISING STRATEGIES
PRIORITY RANKING
DEFER EXPENSES
CREATIVE MANAGEMENT
LEGISLATIVE PROGRAM
SPECIAL INSTRUCTIONS
STRATEGIC PLANNING
20
TARGET BUDGET APPROACH
> IDENTIFIES COUNTY'S RESOURCE CAPACITY
> ALL TARGETS AND RELATED REDUCTIONS ARE VISIBLE
> PROPOSED UNFUNDING IS IDENTIFIED EARLY
> ALLOWS TIME TO ACCOMMODATE REDUCTIONS (EMPLOYEES)
> OFFERS SUPPORT TO MANAGERS TO ELIMINATE MARGINAL
SERVICES, LESS PRODUCTIVE EMPLOYEES, ETC.
> ALLOWS BOARD DISCRETION IN ALLOCATING FUNDS TO
UNFUNDED PROGRAMS IN CRITICAL SERVICE AREAS
> TARGETS ALL OFFICES, DEPARTMENTS, OUTSIDE AGENCIES
> BETTER REFLECTS COUNTY PRIORITIES
> LIMITS ARE KNOWN AND ALTERNATIVE EXPENDITURE LEVELS
CAN BE PLANNED SIX MONTHS BEFORE FISCAL YEAR BEGINS
> CONSTRAINS GROWTH IN EXISTING LEVELS, SO HIGH PRIORITY
REQUESTS CAN BE GRANTED WHILE LOWER PRIORITY
PROJECTS ARE CUT
21
SOLUTIONS/APPROACHES
> INTEGRATED BUDGET APPROACH
> MODIFIED ZBB
> PROGRAM/ACTIVITY
> PRIORITY SETTING
> TARGET BUDGET
> REVENUE MAXIMIZATION
> IMPROVED PRODUCTIVITY
> COST AVOIDANCE
> CUT BACK MANAGEMENT
> COST CUTTING/REVENUE RAISING STRATEGIES
> POSITION SUNSET REVIEW
> STRATEGIC PLANNING
22
GOALS OF BUDGET PROCESS
> PROVIDES DECISION MAKER WITH NECESSARY INFORMATION
> RATIONAL
> FAIR
> ECONOMY OF TIME
> RELEVANT
> FLEXIBLE BY DEPARTMENT
> MANAGEMENT INPUT
> PUBLIC INPUT
23
MAJOR PROGRAM SPECIFIC GOALS
> First full year of operation of the new county jail.
> Continue program of a Drug Task Force in conjunction with the municipalities in Weld County
(Sheriff).
> Reconstruct the following major bridge: 5/42A.
> Implement Geographical Information System in 1998.
> Continue initiatives associated with the "Reinventing Weld County Government" project.
> Complete development of a backup site for communications center.
> Respond to federal welfare reform and its impact on Weld County programs.
> Implement, in conjunction with the state, the Electronic Benefit Transfer Payment System.
> Expand the service level of the household hazardous materials program and cleanup
program.
> Implement the 1-25 Mixed Use Development Plan and development standards in the
Intergovernmental Agreement between the county, Dacono, Firestone, and Frederick.
> Hold the first general election with the new Accuvote System.
> Explore implementation of E311 non -emergency call system.
> Implement emergency medical dispatch system.
> Fund the runway expansion at the Airport and new terminal building.
> Construct new Public Works and Health buildings.
24
1998 GUIDELINES
> There will be no recommended increases in personnel in the recommended budget to the
Board. Increased workload should be absorbed by existing personnel wherever possible
through increased productivity.
> Resources for new activities should come from increased productivity and determination of
existing activities wherever possible. No new non -mandated programs should be proposed
without proportionate cutbacks in other programs. Any new programs will be highlighted as
a policy issue for the Board.
> All newly mandated program costs should be clearly identified for the Board.
> Unless a change is legally mandated, the county's share of partnership programs should not
be increased, the share should be decreased wherever possible.
> Methods to maximize manpower avoidance or substitution should be encouraged by all
departments through automation, productivity improvements, or cost cutting strategies.
> Capital outlay expenses for equipment should only be recommended when the need has
been fully justified, the useful life of equipment cannot be extended, and it has been
determined that salvage equipment is unavailable for use. Vehicle replacement must be
recommended by the Equipment Service Manager for consideration in the budget process.
> Budgets are to be prepared on a program basis with submission in a program format, as well
as in the normal line item format like 1997's budget presentation.
> Salaries should be budgeted at the 1997 level. Any salary increase for a class unique to a
department must be absorbed in target amounts.
> All user and service fees should be examined and recommendations made for increases or
other adjustments to match the cost of providing such services. This is a follow-up to work
over the last five years.
> Those areas where increased personnel productivity has shown gains in services and/or
reductions in cost should be identified.
> Target budget amounts will be provided to each department and office. Any amount
exceeding the target base will be competing for a small amount of unallocated funds during
the budget hearing process in October. Therefore, all offices and departments should make
concerted efforts to put together realistic programs and efforts within the target budget base
amount, since the ability of the Board to fund beyond that level will be substantially restricted.
Ranking forms will begin at 90% of target. TABOR budget target amounts will be given to
each department for the TABOR budget submission.
25
> In reviewing the 1998 budget request, Finance will use criteria developed in the Budget
Manual to develop preliminary recommendations to the Board of County Commissioners.
Finance will ask the same basic questions that, hopefully, each of the departments asked
regarding the evaluation of their program activities. These questions concern need and
purpose, objectives, departmental priorities and rank, achievements and benefits expected,
means, if any for measuring results, consequences of not implementing the request, impact
on other agencies or departments, alternative approaches or service level, resources
required, means of financing, and whether or not all cost cutting and revenue generating
strategies have been applied.
> Unless a significant organizational change has occurred, upgrades of specific positions that
were requested but denied in the last two years will not be reconsidered in the 1998 budget
process.
26
1998
SPECIAL BUDGET INSTRUCTIONS
The following are special budget instructions to be used in conjunction with your Budget Manual for
submission of your 1998 budget.
1. All budgets (including Enterprise and IGS) must be submitted by July 2, 1997.
2. All departments are requested to submit, on or before June 20, 1997, the following
items that will be part of your 1997 budget:
A. Special Project Request for Building and Grounds projects estimated
to be over $500.
B. Any additional position requests or reclassifications, as outlined in the
Budget Manual, should be submitted to Personnel no later than
June 20, 1997, to allow Personnel to assess the need.
C. PBX Phone Service Requests for phone changes in 1998.
Unplanned moves will only be done if absorbed in the 1998 budget.
3. Salary and fringe benefits will be budgeted at the 1997 level. Any anticipated
increase over 1997 level must be absorbed in target amount.
4. For budgetary purposes, please use the 270 per mile reimbursement rate in
developing your 1998 budget.
5. Any requests for equipment should be submitted as part of your departmental budget
request. Once a determination has been made as to whether or not the Board of
County Commissioners will approve your request for equipment purposes, the total
amount will be moved to a Capital Outlay budget unit as has been the practice in the
past five years.
6. Motor Vehicle IGA rates should be ascertained from Claud Hanes in Accounting for
budget purposes. This is necessary because of the varying rates for unique kinds
of vehicles, such as ambulances, patrol cars, etc. Fuel costs should be adjusted to
current market conditions.
7. Postage costs are anticipated to change to 340 in 1998.
8. The target budget amount provided to your budget unit(s) can only be adjusted after
discussing it with the Director of Finance and Administration in order to coordinate
the overall target amounts.
27
9. Any amount in excess of the 90% target amount must have a form #01-807-914
(Appropriation Request Exceeding Target Budget Level) for the regular budget.
TABOR budget target will be provided to each department also.
10. Any budget unit with project account codes should prepare a worksheet summarizing
each account with total comparison to 1997. See Finance for exact format.
11. Any 1998 position classification upgrades will be treated the same as a new position
request in the budget process, with the department funding any requests within the
target amount. Unless there has been a significant organizational change,
reclassification requests made in the last two years and denied by the Board will NOT
be reconsidered in the 1998 budget process.
12. Early Warning Budget Hearings will be held in September.
If, in the development of your budget request, you determine that there are unique requirements or
unique situations in your department that affect your budget presentation, please do not hesitate to
contact the Director of Finance and Administration at extension 4218 to answer questions, or to get
approval for variation to the normal procedures outlined in the special instructions above or in the
Budget Manual.
28
REQUIREMENTS VS RESOURCE CAPACITY
HISTORICAL
r
EXCESS
I
I
I
I
PROPERTY I
TAX I
OTHER REVENUE
I
I
I
I
I
I
I
I
I
FUND BALANCE I
L U
RESOURCE CAPACITY
PROPERTY
TAX
OTHER
REVENUE
FUND BALANCE
RESOURCE CAPACITY
PRESENT
29
PROGRAM
BUDGET
REQUIREMENTS
REQUIREMENTS
r i
I I
I EXCESS I
I I
I I
I I
I I
I I
I PROGRAM I
I I
BUDGET
I I
REQUIREMENTS
I I
I I
I I
I I
I I
I I
L J
REQUIREMENT S
1998
PROGRAM ISSUES
> Staffing and full year operational costs of the new county jail.
>/- Maintain adequate staff and program development levels for growing
prisoner population.
> Refine long-term strategy to deal with the fiscal constraints of Amendment 1.
> Continue Reinventing Weld County Government Project to examine
priorities, which services to provide, best way to deliver services, and most
cost effective way to provide services within the constraints of TABOR.
> Deal with the block grant process and welfare reform.
>- Continued installation of a geographic information system (GIS).
> Completion of the construction of the Health/Planning, Public Works, and
Social Service Annex buildings.
> Cope with the continued growth and development in the county.
> Utilization of the new voting tabulation system for primary and general
elections.
30
BUDGET POLICIES
The basic budget policies of Weld County are stated in the following forms:
• Budget Process
• Program Policy Changes/Impacts
• County Strategic Objectives
• Revenue Policies and Assumptions
• Policy Directions
• Significant Budget and Accounting Policies
• 1998 Budget Guidelines
The overall county budget policies are reflected at the program level on each of the
"Budget Unit Summary" sheets. The "Budget Unit Summary" sheets describe how the
policies impact operations, service levels and/or finances at the program level. In addition,
comments on the summaries explain implementation issues and provide objectives and
workload data for monitoring purposes.
The "Budget Unit Summary" has been structured as follows to accommodate the governing
board and public reader:
• Department Description
• Resources
• Summary of Changes
• Objectives
• Workload Measures
• Staff Recommendations
NOTE: In accordance with Article IV, Section 4-2(6)(b), the Director of
Finance and Administration shall cause the policies adopted or
approved by the Board of County Commissioners to be implemented
in the county as required by the Board of County Commissioners and
insure that the activities of the departments are consistent with the
policies determined and set by the Board of County Commissioners.
31
REVENUE POLICIES
AND ASSUMPTIONS
The following revenue policies and assumptions have been used in the preparation of the 1998
budget.
1. Wherever possible, those receiving the benefits of a government service should pay
for what they receive in full through current fees, charges, and other assumptions.
2. Continual search for new sources of revenue shall be made to diversify the county's
financing plan.
3. The county shall seek the establishment of a diversified and stable revenue system
to shelter the county from short run fluctuations in any one revenue source.
4. Estimated revenues are conservatively projected.
5. Proposed rate increases are based upon:
A. Fee policies applicable to each activity.
B. Related cost of the service provided.
C. The impact of inflation in the provision of services.
D. Equitability of comparable fees.
6. Programs funded by state and federal revenue sources shall be reduced or
eliminated accordingly if state or federal revenues are reduced or eliminated. Local
funding will be substituted only after a full study by the Board and if the program has
a high priority to satisfy a local need.
7. Revenue targeting for a specific program shall only be utilized whenever legally
required and when a revenue source has been established for the sole purpose of
providing a specific program.
8. Revenue from intergovernmental sources with a specific ending date shall not be
projected beyond the date.
9. Assume a local economy similar to 1997, historical growth rates, and interest rates
of an average of 5.75% throughout 1998.
10. Property taxes are based upon the maximum allowable under Amendment One
(TABOR) and the Weld County Home Rule Charter limitation.
11. Assume that unless there is proven evidence to the contrary, federal and state
categorical and entitlement grants will continue at the current level of funding.
32
SPECIFIC REVENUE ASSUMPTIONS
OF SIGNIFICANT REVENUE
Property Tax: Levy with maximum allowable, per Amendment One (TABOR) limitation.
Specific Ownership Tax: Anticipated to remain at the historical level of 8.9% of property tax.
Building Inspection and Planning Permits: Based upon continuation of 1997 land use and
construction activity level with 1998 rates applied.
State and Federal Grant Revenue: Budget at signed contract level or anticipated funding level
provided by state or federal agency.
Police Service Contract: Based on signed contractual agreements.
Charges for Services: Charges to special districts and other public entities are based upon signed
contracts.
Drunk Driving Fines: Based on $30 per offender at anticipated level of 766 with 2% waiver rate.
Earning on Investments: Calculated on an average earnings rate of 5.75% on approximate
average balance of $26,000,000.
Royalties: Based on analysis of oil and gas leases active on 40,000 plus acres of mineral interests
owned by Weld County. New lease bonus activity is estimated at $10,000 for 1998.
Rental: All rental income is based upon signed leases.
Overhead/A-87 Cost Plan: Revenues are based upon 1996 Indirect Cost Plan approved by HHS.
County Clerk Fees: Calculated on the historical level of activity.
Treasurer's Fees: Based upon historical level of activity for fees, which have been relatively
constant.
Highway Users - Special Bridge: Revenue based upon signed state and federal grant contracts.
Motor Vehicle Registration Fees: Based upon historical level of activity for fees, which remains
predictable over time, plus 4% growth factor due to car price increases.
Highway User's Tax: Based on State Department of Highway estimates from gas tax less 3%
reduction that Weld County has historically experienced.
Social Service Revenue: Based on anticipated caseload as discussed under each program plus
state and federal funding formula for each program.
Health Grants: Based upon contracts signed July 1, 1997.
Health Fees: Based upon historical patient/client caseload with 1998 rates applied.
33
Human Resource Grants: Based upon contract funding level as of October 1, 1997.
State Lottery: Funded at the current level, with no anticipated legislative changes, except GO
Colorado funds being received beginning 1998.
Solid Waste Fees: 10% surcharge applied to historical waste volumes and input on projected
volume from landfill operators.
Ambulance Fees: Calculated based upon 1996-97 call volume plus 4.3% rate increase.
Internal Service Fund Revenues: Revenues for each IGS Fund equal funded anticipated
expenditures in user departments' budgets.
DOC Inmate Reimbursement: Revenue based upon average holding of 35 DOC inmates at $45.06
per day per inmate.
Work Release Inmate Fee: Based upon average of 50 work release inmates per day.
34
POLICY DIRECTIONS
Continue revenue maximization policy to support county services to users.
Continue policy of identifying ways to minimize the reliance upon property tax funding.
Advocate legislative positions.
Recommend a revised compensation pay plan based upon annual salary survey data to keep
county compensation competitive with the labor market.
Examine county programs on a continual basis to maximize productivity and maintain current
service levels with current or reduced workforce.
Examine county programs and services to prepare Weld County for continuing financial
uncertainties and future limitations.
Utilize cost cutting/revenue raising strategies to hold down costs and support county
services. This may be accomplished by:
Organization assessment
Contraction in services
Productivity improvement
Reprivatization and contracting
Automation
Energy conservation
Administrative reorganization
Innovation/technological transfer
Continue position sunset review process to assess the need for any vacated positions in
1998.
Utilize a target budget approach with the following features:
Identifies county's resource capacity
All can see the targets and related reductions
Identify proposed unfunding early
Allows time to accommodate reductions (employees)
Offers support to managers to eliminate marginal services, less productive
employees, etc.
Allows board discretion in allocating funds to unfunded programs in critical
service areas
Targets all offices, departments, and outside agencies
Better reflects county priorities
Since limits are known, allows planning of alternative expenditure levels six
months before fiscal year begins
Constrains growth in existing levels, so high priority requests can be granted
while lower priority projects are cut
35
Examine all user and service fees and make recommendations for increases or other
adjustments to match the cost of providing such services. This is a follow-up we have been
doing the last three years.
Clearly identify all newly mandated program costs for the Board.
Continue the county's share of partnership programs, unless a change is legally mandated,
and decrease the share wherever possible.
Maximize manpower avoidance or substitution methods for all departments through
automation, productivity improvements, or cost cutting strategies.
Recommend capital outlay expenses for equipment only when the need has been fully
justified, the useful life of equipment cannot be extended, and it has been determined that
salvage equipment is unavailable for use. Vehicle replacement must be recommended by
the Equipment Service Manager for consideration in the budget process.
Continue "Reinventing Weld County Government" Project to examine priorities, which
services to provide, best way to deliver services, and most cost effective way to provide
services within the constraints of TABOR.
36
SIGNIFICANT CHANGES IN POLICY
FROM PRIOR YEARS
> Installed new Retirement Management System.
> Completed construction of a new county jail with 160 -inmate capacity.
> Opened new jail in last quarter of 1997.
> Completed installation of new Assessor/Treasurer systems.
> Implemented community -oriented policing program in Sheriffs Office.
> Signed Intergovernmental Agreements to adopt standards for implementation of the 1-25
Mixed Use Development Plan for southwest Weld County.
> Adopted plan and strategy to implement the Geographical Information System (GIS).
> Acquired a tower and building for communications back-up system.
> Began the implementation of welfare reform in Weld County on July 1, 1997.
> Converted Social Services Merit System employees to the county's personnel system on July
16, 1997,
> Began construction of the Social Services, Health, and Public Works buildings to eliminate
all leased facilities.
> Board funded Pest and Weed at an increased funding level to provide for more roadside
spraying and landowner weed enforcement to match Weed Ordinance policies.
> A Kid's Place was funded separate from the Sheriff, District Attorney, and Social Services
budgets to provide resources directly to a child advocacy center independent of United Way.
37
SIGNIFICANT BUDGET AND
ACCOUNTING POLICIES
BUDGETARY ACCOUNTING BASIS:
The Weld County budgetary procedure uses the following Basis of Accounting. Basis of Accounting
refers to when revenue and expenditures are recognized in the accounts and reported in the financial
statements. Basis of Accounting relates to the timing of the measurements made, regardless of the
measurement focus applied.
The govemmental funds and expendable trust funds utilize the modified accrual basis of accounting.
Under this method revenue is recognized in the year in which it becomes both measurable and
available as net current assets.
Revenue susceptible to accrual, that is, measurable and available to finance the County's
operations, or of a material amount and not received at the normal time of receipt, primarily consists
of 1) state highway users tax; 2) property taxes, assessed in 1995 payable in 1996; and 3) various
routinely provided services (ambulance and health department). Unbilled charges for services are
recorded in the appropriate funds at year end.
Expenditures are generally recorded when the related fund liability is incurred.
Proprietary funds follow the accrual Basis of Accounting whereby revenue is recognized in the year
in which it is eamed and becomes measurable. Expenses are recorded when liabilities are incurred.
BUDGET ADOPTION:
An annual budget and appropriation ordinance is adopted by the Board of County Commissioners
in accordance with the Colorado State Budget Act and Weld County Home Rule Charter. The
budget is prepared on a basis consistent with generally accepted accounting principles for all
governmental, proprietary and expendable trust funds. The accounting system is employed as a
budgetary management control device during the year to monitor the individual departments (level
of classification which expenditures may not legally exceed appropriations). All annual
appropriations lapse at year end.
The Director of Finance and Administration is authorized to transfer budgeted amounts within
departments of each fund. Any revisions that alter the total appropriation for each department must
be approved by the Board of County Commissioners through a supplemental appropriation
ordinance.
38
AMENDMENT TO BUDGET PROCESS:
Section 29-1-111.5, CRS, provides that, if during the fiscal year, the governing board deems it
necessary, in view of the needs of the various offices or departments, it may transfer budgeted and
appropriated monies from one or more spending agencies in the fund to one or more spending
agencies in another fund and/or transfer budgeted appropriated monies between spending agencies
within a fund.
Section 29-1-111.6, CRS, provides that, if during the fiscal year, the governing body or any spending
agency received unanticipated revenue or revenues not assured at the time of the adoption of the
budget from any source other than the local government's property tax mill levy, the governing board
of the local government may authorize the expenditure of these unanticipated or unassured funds
by enacting a supplementary budget and appropriation.
Supplementary budget and appropriations require a two-thirds majority vote by the Board of County
Commissioners.
PROPERTY TAXES:
Property taxes attach as an enforceable lien on property as of January 1. Taxes are levied no later
than November 15 and are payable the following year in two installments on February 28 and June
15, or in full on April 30. The county, through the Weld County Treasurer, bills and collects its own
property taxes as well as property taxes for all school districts, cities and towns and special districts
located within the county. In accordance with Section 14-7 of the Weld County Home Rule Charter,
all ad valorem tax levies for county purposes, when applied to the total valuation for assessment of
the county, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than
was levied from ad valorem taxation in the preceding year, plus five percent (5%), except to provide
for the payment of bonds and interest. The Board of County Commissioners may submit the
question of an increased levy to the County Council and, if in the opinion of a majority of the County
Council, the county is in need of additional funds, the Council may grant an increased levy for the
county in such amount as it deems appropriate, and the county is authorized to make such increased
levy.
Any one capital project requiring a capital expenditure out of funds procured by ad valorem taxation
equal to a three mill levy for three years shall be prohibited unless approved by a majority vote of the
qualified electors at a general or special election per Section 14-8 of the Weld County Home Rule
Charter.
With the passage of Amendment One (TABOR) effective November 4, 1992, the mill levy cannot be
increased above the prior year mill levy, except by a vote of the people. In addition, the growth of
property tax revenue cannot exceed the prior year amount plus inflation plus net new construction,
without voter approval.
39
INVESTMENT POLICY
The County Treasurer is responsible for the investment of all available monies. The statutes defining
legal investments for Colorado counties are CRS 24-75-601 and 30-10-708. Investment priorities
are (1) safety, (2) liquidity, and (3) yield.
In compliance with statutes, deposits/investments are made only in "qualified" financial institutions,
i.e., those which are federally insured by either F.D.I.C. or F.S.L.I.C. Further, any deposit/investment
amount in excess of $100,000 may only be made at institutions that are designated as public
depositories by the state bank or savings and loan commissioners, CRS 1973, 11-10-118 and 11-47-
118. Such designation occurs when acceptable collateral is pledged to secure the total deposit.
Deposits/investments shall be made in the name of the treasurer in one or more state banks,
national banks having their principal offices in this state, or in compliance with the provisions of
Article 47 of Title 11, CRS 1973, savings and loan associations having their principal offices in this
state which have been approved and designated by written resolution by a majority of the Board of
County Commissioners.
The Board of County Commissioners can designate, by resolution, an average annual rate of interest
income to be paid to a specific fund or funds. All other interest income is deposited to the county
general fund for the purpose of supplementing the county mill levy thus reducing the amount of
revenue required from property tax.
The county maintains a cash and investment pool that is available for use by all funds except the
Pension Trust Fund. Several of the county's funds also hold investments on their own account. The
cash and investments of the Pension Trust Fund are held separately from those of the other county
funds.
Deposits:
At year-end, the estimated carrying amount of the county's deposits is $26.0 million. Of this
amount, $600,000 will be covered by Federal deposit insurance and the remainder was
collateralized with securities held by the pledging financial institution's trust departments or
agents in the county's name.
Investments:
Statutes authorize the county to invest in obligations of the U.S. Treasury, agencies, and
instrumentalities, commercial paper, and repurchase agreements. The Pension Trust Fund
is also authorized to invest in corporate bonds and mortgages.
The county's investments are categorized to give an indication of the level of risk assumed by the
entity. Category 1 includes the investments that are insured or registered or for which the securities
are held by the county or its agent in the county's name. Category 2 includes uninsured and
unregistered investments for which the securities are held in the county's name. No funds are in the
form of mortgages in Category 2.
Interest revenue is projected on the basis of an average interest rate of 5.80% in 1998.
40
CAPITAL IMPROVEMENT POLICY
1. Capital Improvement Plan - A plan for capital expenditures to be incurred each year over
a fixed period of several years (normally on a five year cycle) setting forth each capital project
and identifying the expected fiscal year for each project and the anticipated revenues to
finance those projects.
2. Capital Improvement Staff Committee - The Director of Finance and Administration
develops a long range county -wide Capital Improvement Plan for all major capital
expenditures within the county after surveying county -wide needs with program managers.
The Board of County Commissioners is responsible for approving capital improvement
policies, as well as approving capital improvement programming as a part of the annual
budget.
3. Capital Projects - Capital projects are defined as those major, non -recurring projects that
have a time interval of at least three (3) years between such expenditures and have a total
cost of at least $10,000. Purchases of real property and selected equipment may be
exempted from these limitations. Examples of capital projects include:
A. New and expanded physical facilities.
B. Large scale rehabilitation and replacement facilities.
C. Major equipment which has a relatively long period of usefulness.
D. The cost of engineering or architectural studies for services related to a major
public improvement.
E. Acquisition of land and/or buildings.
4. Annual Action Program - Those capital improvement projects from the plan which have
been identified by the Director of Finance and Administration and approved by the Board of
County Commissioners for funding and implementation for each fiscal budget year.
5. Relationship Between Capital Funding and Operating Budget - Acquisitions of general
fixed assets are recorded as capital outlay expenditures within the governmental funds.
Public domain ("infrastructure") general fixed assets consisting of roads, bridges and rights -
of -way are not capitalized. No depreciation expense has been provided on general fixed
assets. Items of three years of useful life or more and valued at $500 or more are
considered capital items.
Depreciation of all exhaustible fixed assets used by Internal Service Funds and Enterprise
Funds is charged as an expense against the operations. Depreciation has been provided
using the straight line method over the estimated useful lives, as follows:
41
Buildings
Land Improvements
Furniture
Equipment
20-30 years
20 years
3-10 years
5-20 years
Unlike the private sector, counties are prohibited from accounting for depreciation directly as
an operating expense in governmental funds. Nonetheless, the county's inventory of
vehicles and heavy equipment must be replaced as it ages and depreciates. To avoid the
plight of other communities whose budgets are balanced each year by short sighted
reductions in capital outlay, Weld County has operated under a system of equipment rental
appropriations to depreciation reserve funds. In compliance with accounting regulations,
internal service funds have taken the place of designated reserves.
This practice ensures that funds are on hand when heavy equipment and vehicles are in
need of replacement by virtue of their age and past use. Immediate budgetary balancing
considerations have become secondary to the broader need for a fleet and equipment
maintenance program that considers total cost of capital outlay plus operating, maintenance
and repair costs.
This financing system also avoids cost comparison problems within and between
departmental budgets, which would otherwise vary widely depending upon which year a
given equipment item is actually purchased. With each department treated as a "renter"
rather than an "owner", central inventory management and expertise becomes possible,
resulting in improved operating efficiency.
42
EXPLANATIONS OF
INDIVIDUAL FUNDS
GOVERNMENTAL FUND TYPES:
General Fund
The General Fund accounts for all financial transactions of the county that are not properly
accounted for in other funds. Ordinary operations of the county such as public safety, county
administration and other activities financed from taxes and general revenues are reflected in this
fund.
Special Revenue Funds
Special Revenue Funds are established to account for taxes or other earmarked revenue for the
county which finance specified activities as required by law or administrative action.
Public Works Fund: The Public Works Fund records all costs related to Weld County road
and bridge construction and maintenance. This fund is also utilized for allocation of monies
to cities and towns for use in their road and street activities.
Social Services Fund: The Social Services Fund accounts for the various public welfare
programs administered by the county.
Conservation Trust Fund: The Conservation Trust Fund accounts for revenue received
from the State of Colorado to be used for the acquisition, development and maintenance of
new and existing conservation sites within Weld County. The funds are derived from the
Colorado State Lottery.
Contingent Fund: The Contingent Fund records any property tax revenue levied by the
Board of County Commissioners to cover reasonably unforeseen expenditures.
Emergency Reserve Fund: This fund was established in accordance with State
Constitution Amendment One (TABOR), passed November 3, 1992. The reserve can only
be used for true emergencies as defined by the amendment. Funding level must be 1% of
fiscal spending in 1993, 2% in 1994, and 3% in 1995 and fiscal years thereafter.
Public Health Fund: The Weld County Public Health Department provides health services
to county residents. The fund reflects revenue and expenditures for health care, health
education, health monitoring and other related activities.
Human Services Fund: The Human Services Fund accounts for various Federal and State
human service grants. Primary funding agencies are DOL, HHS, and CSA.
Solid Waste Fund: This fund accounts for revenue received from a surcharge on dumping
fees at solid waste disposal sites for the purpose of combating environmental problems and
for further improvement and development of landfill sites within the county.
43
Capital Project Funds
Capital Project Funds are established to account for financial resources used for the acquisition or
improvement of the capital facilities of the county.
Capital Expenditures Fund: This fund accounts for various capital improvement projects
on county property as required by Section 29-1-301, CRS, 1973.
PROPRIETARY FUND TYPES:
Internal Service Funds
Internal Service Funds are established to account for goods and services provided to other
departments of the county on a cost -reimbursement basis.
Motor Vehicle Fund: This fund accounts for the revenue and costs generated by equipment
and vehicles rented to the Public Works Fund and to various departments of other county
funds.
Insurance Fund: This fund accounts for all insurance costs for the county. The program
is a combination of insured risks and protected self-insurance risks.
Phone Services Fund: This fund accounts for all phone costs provided to the county and
other outside agencies on a cost -reimbursement basis.
Health Insurance Fund: This fund accounts for the self -insured dental and vision plans
offered county employees.
Weld County Finance Corporation Fund: This fund accounts for the lease/purchase of
county facilities. The only active lease is for the Human Services Building.
Enterprise Funds
Enterprise funds are established to account for operations (a) that are financed and operated in a
manner similar to private business enterprises -- where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance, public policy, management control, accountability, or
other purposes.
Ambulance Fund: This fund accounts for all the rescue unit fees and costs associated with
the operation of a county -wide ambulance service for the citizens of Weld County.
44
ORGANIZATIONAL RESPONSIBILITY
FOR BUDGET UNITS
SODGFr tllV/7
General Fund:
Office of the Board
Chairman, Board of County Commissioners
County Attorney
County Attorney
Public Trustee
Public Trustee
Planning and Zoning
Director, Planning Services
Clerk to the Board
Director, Finance and Administration
Clerk and Recorder
Clerk and Recorder
Elections
Clerk and Recorder
Treasurer
Treasurer
Assessor
Assessor
Maintenance of Building and Plant
Director, Personnel/General Services
County Council
Chairman, County Council
District Attorney
District Attorney
Juvenile Diversion
District Attorney
Victim Witness
District Attorney
Finance and Administration
Director, Finance and Administration
Accounting
Comptroller
Purchasing
Director, Personnel/General Services
Printing and Supply
Director, Personnel/General Services
Personnel
Director, Personnel/General Services
Computer Services
Director, Finance and Administration
Capital Outlay
Director, Finance and Administration
Sheriff
Sheriff
Crime Control and Investigation
Sheriff
Regional Forensic Lab
Sheriff
Communications - County -wide
Director, Finance and Administration
Communications System Development
Director, Finance and Administration
Coroner
Coroner
Correctional Administration
Sheriff
45
\b3�r`C�.kC�...`a..Q9 ,.., �:�k 7.S
y?�. ! ha \ \ .ia , a•..h S` p T,
Community Corrections
��e`.\m tn1.`:kk`
Chairman, Community Corrections Board
Public Service - DUI
Director, Useful Public Service
Building Inspection
Director, Planning Services
Office of Emergency Management
Sheriff
County -wide Animal Control
Sheriff
Pest and Weed Control
Public Works Project Manager
Economic Development
Director, Finance and Administration
Waste Water Management
Director, Finance and Administration
Engineering
County Engineer
Extension Service
Extension Agent
Veteran's Office
Director, Personnel/General Services
Airport
Director, Finance and Administration
Mental Health
Director, Finance and Administration
Developmentally Disabled
Director, Finance and Administration
Seniors Program
Director, Finance and Administration
Missile Site
Director, Personnel/General Services
County Fair
Extension Agent
Public Works Fund
Public Works Operations Manager
Social Services Fund
Director, Social Services
Health Fund
Director, Health Services
Human Services Fund
Director, Human Services
Conservation Trust Fund
Director, Finance and Administration
Contingency Fund
Director, Finance and Administration
Emergency Reserve Fund
Director, Finance and Administration
Solid Waste Fund
Director, Finance and Administration
Capital Expenditure Fund
Director, Finance and Administration
Ambulance Fund
Director, Ambulance Services
Motor Pool Fund
Comptroller
Insurance Fund
Director, Finance and Administration
Phone Services Fund
Director, Personnel/General Services
Health Insurance Fund
Director, Finance and Administration
46
POLICY MATTERS/POINTS OF ISSUE
WITH FISCAL IMPACT
Treasurer
Accountant
Assessor:
Office Tech III (Transfer Unit)
Upgrades of three Appraiser II positions
County Council:
Increase audit amount
District Attorney:
County Court - Deputy DA
County Court - Clerical support
A Kid's Place
Buildings and Grounds:
Staff for new facilities
Building Inspection:
Electrician
Fees
Geographical Information System:
GIS Mapping
Sheriff:
North Jail
A Kid's Place
GPS locator units
Coroner
FUNDING
INCLUDED EXCLUDED
$ 24,735
52,933
-0-
91,260
34,208
750,000
1,000,000
-0-
27,000
Additional clerical support $ 12,301
47
$ 20,000
16,623
6,793
22,211
-0-
FUNDING
INCLUDED EXCLUDED
Pest and Weed:
Expanded services with seasonals
Communications:
39,159
Emergency Medical Dispatch 96,957
Data Coordinator 26,415
Airport:
Master Plan
Mental Health:
North Range Behavior Health
Extension:
Upgrade 4-H Coordinator
Travel and meetings
Developmental Disabled:
CDSI
Social Services:
A Kid's Place
Non -Departmental:
Convention and Visitors' Bureau
Health:
ISDS fees/position
Household Hazardous Materials position
Child Advocacy Center
A Kid's Place
Conservation Trust:
Airport Park
TOTAL
48
271,850
5,412
4,020
2,055
3,000
10,000
7.500
91,875
-0-
-0-
-0-
$2.458.805 $ 157.502
EMPLOYEE
SALARY SCHEDULE
AND
BENEFITS
SALARY RECOMMENDATIONS
Weld County strives to pay competitive and equitable salaries. To maintain this competitive position,
Weld County participates in various salary surveys. Salaries are set by the Board of County
Commissioners after full consideration is given to:
> Present pay rates compared to labor market competitors. The competitive job market may
vary by job classification or specific jobs.
> Ability to pay.
> Benefit and supplemental pay policies.
> Supply/demand situation for personnel needs.
> Supply/demand situation in the labor market.
> Employees' expectations.
Salary Surveys Utilized:
Mountain States Employers' Council
Longmont Salary Survey
Front Range Budget Conference
In 1998 across the board salary increases of 4.0% are included in the funding of the budget. Actual
salary and benefit costs are up only 3.6% due to no increases in benefit costs in 1998. The only
exceptions are certain Ambulance positions due to a change in the method of overtime
compensation. No minimum increase is provided for "grand fathered" employees. The breakout by
fund is as follows:
General Fund
Road and Bridge Fund
Health Fund
TOTAL
$ 607,704
138,057
179,444
$ 925.205
Benefits are funded at the current level with no increase in health insurance.
Social Services salaries will be set in accordance with the Board's policy now that Social Services
employees are no longer in the State Merit System, as of July 16, 1997. A 4.0% increase is included
in the Social Services budget.
49
1998 HEALTH INSURANCE
1998 Insurance rates are as follows:
Employee:
Health
Dental/Vision
TOTAL
County
Employee
$ 141.37
13.00
$ 154.37
$ 138.37
16.00
$ 148.74
13.00
$ 161.74
$ 138.37
23.37
7010
-us :
$ 187.33
13.00
$ 200.33
$ 138.37
61.96
Dependent:
Health
Dental/Vision
TOTAL
Total Employee
Total County
$ 233.40
16.00
$ 249.40
$ 265.40
138.37
$ 245.42
16.00
$ 261.42
$ 284.79
138.37
$ 309.10
16.00
$ 325.10
$ 387.06
138.37
Employee Costs:
1997
1998
DIFFERENCE
$ 265.40
265.40
$ 0.00
50
$ 284.79
284.79
$ 0.00
$ 387.06
387.06
$ 0.00
PLAN COMPARISON
Lifetime Maximum
Office Visit Co -payment
Preventive Cam Co -payment
Emergency Room Co -payment
Hospital Admission Co -payment
Outpatient Surgery Co -payment
Individual Deductible
Family Deductible
Co-insurance
Individual Max Out of Packet"
Family Max Out of Pocket*
DENTAL PROGRAM:
*For allowable covered charges including deductible and co-insurance.
Unlimited
$10
$10
$50
$100
$25
n/a
n/a
n/a
n/a
n/a
Pf)* ................ ................ ................ .................
HMO
Unlimited
$10
$10
$50
$100
$25
n/a
n/a
n/a
n/a
n/a
NonHMO
$1 Million
n/a
Not
Covered
n/a
n/a
n/a
$250
$500
70-30%
$2,750
$5,500
> COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH
SINGLE AND FAMILY PLANS
> 100% PREVENTIVE CARE
> 50%/50% CARE OTHER THAN PREVENTIVE
> EXCLUDES ORTHODONTIC CARE
> MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $1000/YEAR
VISION PROGRAM:
> COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH
SINGLE AND FAMILY PLANS
> MAXIMUM AMOUNT PAID FOR SINGLE $300/YEAR OR FAMILY $600/YEAR
> NO DEDUCTIBLE
> 50% OF COVERED EXPENSES INCURRED
> EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR
LIFE: Three times annual salary up to $400,000 at $.40/$1,000
DISABILITY: $.54/$100 compensation
WELLNESS: Wellness program will be continued to all county employees.
Executive Pay Plan: Elected Officials, and Chief Deputies have a direct benefit plan for health
purposes.
51
1998 SALARY ADJUSTMENTS
DEPARTMENT
1997
1998
DIFFERENCE
Commissioners
$ 348,005
$ 350,467
$ 2,462
County Attorney
345,186
358,872
13,686
Planning and Zoning
421,657
437,858
16,201
Clerk to the Board
81,073
87,466
6,393
County Clerk
1,011,701
1,060,603
48,902
Elections
123,312
132,427
9,115
Treasurer
357,240
349,360
(7,880)
Assessor
1,217,885
1,250,658
32,773
Buildings and Grounds
940,300
980,476
40,176
County Council
11,179
12,043
864
District Attorney
1,513,994
1,559,614
45,620
Juvenile Diversion
221,862
224,757
2,895
Victim Witness
155,101
149,530
(5,571)
Finance
195,032
203,989
8,957
Accounting
277,428
290,518
13,090
Purchasing
70,320
72,886
2,566
Personnel
223,288
232,599
9,311
Sheriff Administration
449,886
464,397
14,511
Sheriff, Field
2,448,776
2,543,172
94,396
Regional Forensic Lab
77,944
80,817
2,873
Coroner
99,393
105,786
6,393
Sheriff, Centennial Jail
$ 2,686,977
$ 2,788,538
$ 101,561
52
DEPARTMENT
1997
1998
DIFFERENCE
Sheriff, North Jail
2,822,267
2,930,011
107,744
Building Inspection
331,180
343,996
12,816
OEM
45,040
46,586
1,546
Animal Control
35,679
37,106
1,427
Pest/Weed Control
45,040
46,586
1,546
Engineering
314,327
327,722
13,395
Extension Services
172,774
180,331
7,557
Veteran's Office
37,989
40,368
2,379
TOTAL GENERAL
FUND
$17,081,835
$17,689,539
$ 607,704
53
POSITION AUTHORIZATION CHANGES
DUE TO 1998 BUDGET
DEpArttmI
1000-10200
County Attorney
Assistant Co. Attorney IV
Assistant Co. Attorney III
Assistant Co. Attorney V
Assistant Co. Attorney IV
1000-13100
Assessor
None
Office Tech III
1000-15100
District Attorney
None
Deputy DA - 1 FTE
1000-17100
Planning
Planner - I FTE
None
1000-17200
Building and Grounds
None
None
None
Custodian Foreman - 1 FTE
Maintenance Worker II -1 FTE
Custodian - 3 FTE
1000-21100
Sheriff Administration
Instruct Design Mgr - 1 FTE
None
1000-23200
Coroner
None
Office Tech II - .5 FTE
1000-24410
North Jail Complex
18 FTE (See budget unit
for detail)
75 FTE (See budget unit
for detail)
1000-24420
Centennial Jail
104 FTE
67 FTE
(Transferred to North Jail)
1000-25100
Building Inspection
None
Building Inspection - 1 FTE
1000-31100
Engineer
Engineering Tech II
PW Engineer II
Engineering Tech III
PW Engineer III
2000-30100
PW Administration
Engineering Tech II
Construction Manager
None
None
2000-32300
Bridge
None
Engineering Tech II
2100-42100
Social Services
None
See Budget Units - 5 FTE
2500-41100
Health Administration
None
Office Tech II
2500-41200
Health Promotion
Health Ed Specialist .21 FTE
None
2500-41300
Nursing
Office Tech II - 1 FTE
None
None
Public Health Nurse .5 FTE
2500-41400
Environmental Health
None
None
EP Specialist - 1 FTE
EP Tech - 1 FTE
5000-23100
Ambulance
None
Emergency Medical
Technician/Paramedic-3 FTE
54
SUMMARY
OF
FUNDS
ALL FUNDS
REVENUE
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$0
▪ O m
a 3 tp
N0)
N
`G -I
A7
p - X
N
X X N
IeluewwanobJeluI
sliLWed/sesueor
seo!AJeg ao,t se6aeg0
snoeuepaosiw
aouele8 pund
seoinaag rewelui
seed eoueingwy
01997
1998
1998 Revenue
Total: $93,814,881 (1997 $108,758,547)
Property Tax $32,543,342 34.7%
Other Taxes $1,611,559 1.7%
Ambulance Fees $3,351,493 3.6%
Fees $2,589,300 2.8% --
Intergovernmental $25,692,689 27.4%
55
Licenses/Permits $1,121,636 1.2%
- Internal Services $5,575,338 5.9%
-- Miscellaneous $3,329,915 3.5%
Charges for Services $4,629,316 4.9%
Fund Balance $13,370,293 14.3%
ALL FUNDS EXPENDITURES
40,000,000
35, 000, 000
30,000,000
25,000,000
20, 000, 000
15,000,000
10,000,000
5,000,000
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1998 EXPENDITURES
Total $89,778,725 (1997 $105,478,547)
Internal Services $5,834,938 6.5%
Ambulance $3,363,893 3.7%
Social Services $11,080,933 12.3% —
Public Works $416,958 0.5%
Public Safety $16,374,352 18.2% — -
Capital $6,900,000 7.7% — --
33NV1n8WV
General Government $13,525,560 15.1%
Culture and Recreation $371,461 0.4%
Road and Bridge $14,204,428 15.8%
Miscellaneous $1,847,284 2.1%
— Contingency $3,090,000 3.4%
- Auxilary $609,122 0.7%
-- Health $3,695,333 4.1%
Human Services $8,464,463 9.4%
56
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1998 TOTAL 22.038
1997 TOTAL 22.038
GENERAL 14.447 65.6%
GENERAL 16.069 72.9%
57
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PUBLIC WORKS 1.608 7.3%
NSURANCE 0.414 1.9%
SOCIAL SERV 3.138 14.2%
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Capital Expenditures
ENTERPRISE FUNDS:
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GROSS TOTALS
INTERFUND TRANSFER
NET TOTALS
58
INTERNAL SERVICE FUNDS:
0
0
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$ 32,543,342
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NET TOTALS - I S FUNDS
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WELD COUNTY
1997 ASSESSED VALUES
TO BE USED FOR 1998 BUDGET
1997
1986
DIFFERENCE
-foil-)
PDT
Agriculture
$ 98,629,610
$ 133,491,253
$-34,861,643
-26.12%
Commercial
236,902,770
216,529,269
20,373,501
9.41%
Industrial
147,071,200
142,153,715
4,917,485
3.46%
Natural Resources
3,988,110
3,401,410
586,700
17.25%
Oil and Gas
333,478,510
298,728,680
34,749,830
11.63%
Residential
461,567,090
353,755,950
107,811,140
30.48%
Vacant Land
28,146,210
23,342,900
4,803,310
20.58%
TOTAL COUNTY
ASSESSED
!
$ :1,309,783,500
$;1,171,403,177
$' 738,380,323
11.81%
STATE ASSESSED
PROPERTY
169,882,400
158,435,500
11,446,900
7.22%
TOTAL ASSESSED
VALUE
$ '',1,479,665,900
$ 1,329,838,677
$ :149,827,223
11.27%'.
LESS TAX INCREMENT
2,973,697
2,730,682
243,015
8.90%
NET ASSESSED VALUE:
47'
.6
12,203
$;1,327,107,995:
49,58.4.;208
59
NET PROGRAM COST
ALLOCATED
NET COST SUPPORT TOTAL
MANDATE HARIER/STATE CONSTITUTIONAL OFFICES
OFFICE OF THE BOARD $423,270 $174,965 $598,235
PUBLIC TRUSTEE $4,000 $3,809 $7,809
CLERK & RECORDER ($606,480) $0 ($606,480)
ELECTIONS $445,566 $94,636 $540,202
TREASURER ($263,028) $0 ($263,028)
ASSESSOR $1,430,870 $417,564 $1,848,434
COUNTY COUNCIL $22,200 $6,863 $29,063
DISTRICT ATTORNEY $1,687,496 $295,346 $1,982,842
SHERIFF $563,034 $338,034 $901,068
CORONER $249,751 $28,724 $278,475
CLERK TO THE BOARD $87,208 $0 $87,208
TOTAL $4,043,887 $1,359,941 $5,403,828
MAND D:STATEIEEDERAI UNTYCOST
NORTH JAIL $3,555,214 $118,221 $3,673,435
CENTENNIAL JAIL $2,998,560 $682,731 $3,681,291
COMMUNITY CORRECTIONS $2,439,344 $19,864 $2,459,208
SOCIAL SERVICES $2,563,848 $200,674 $2,764,522
HUMAN RESOURCES $12,351 $500,925 $513,276
PUBLIC HEALTH $1,276,306 $393,251 $1,669,557
TOTAL $9,290,409 $1,797446 $11,087,855
CRITICAL -- Nr ND1)) D COUNTY COST
CRIMINAL JUSTICE INFO SYSTEM
CRIME LAB
POLICE SERVICES (LEVEL)
COMMUNICATIONS -COUNTY -WIDE
COMMUNICATION SYSTEM DEVEL
E-911
OFFICE EMERGENCY SERVICES
DRUG TASK FORCE
TOTAL
$539,398
$61,824
$2,971,604
$618,075
$3,750
$700
$40,626
$70,248
$4,306,225
60
$0 $539,398
$13,106 $74,930
$152,911 $3,124,515
$0 $618,075
$0 $3,750
$0 $700
$7,767 $48,393
$11,940 $82,188
$185,725 $4,491,950
NET PROGRAM COST
LOCAL DISCR TE_ION
PLANNING & ZONING/BLDG INSP
ANIMAL CONTROL
PEST & WEED CONTROL
EXTENSION SERVICE
VETERAN'S OFFICE
AIRPORT
MENTAL HEALTH
MISSILE SITE PARK
COUNTY FAIR
JUVENILE DIVERSION
DEVELOPMENTALLY DISABLED
SENIOR COORDINATORS
VICTIM ASSISTANCE
WASTE WATER MANAGEMENT
ECONOMIC DEVELOPMENT
A KID'S PLACE
GEOGRAPHICAL INFORMATION SYSTEM
TOTAL
ALLOCATED
NET COST SUPPORT TOTAL
$71,616
$99,771
$204,096
$264,104
$47,056
$271,850
$44,000
$0
$38,661
$195,594
$43,160
$12,500
$55,859
$6,359
$103,833
$7,500
$995,684
$1,458,459
GENERAL ASSISTANCE: $132,000
PUBLIC WORKS
ENGINEERING
$258,350 $329,966
$14,900 $114,671
$54,434 $258,530
$153,182 $417,286
$18,606 $65,662
$58,743 $330,593
$0 $44,000
($884) ($884)
$6,925 $45,586
$19,864 $215,458
$0 $43,160
$0 $12,500
$26,402 $82,261
$0 $6,359
$0 $103,833
$0 $7,500
$0 $995,684
$610,521 $2,068,980
$0 $132,000
$2,265,428 $663,834 $2,929,262
$416,958 $70,598 $487,556
TOTAL $2,682,386 $734,432 $3,416 818
CAPITAL:
EQUIPMENT $50,000 $0 $50,000
PUBLIC WORKS $2,875,000 $0 $2,875,000
TOTAL $2,925,000 $0 $2,925,000
SUPPORT FUNCTION
COUNTY ATTORNEY
BUILDING & GROUNDS
FINANCE & ADMINISTRATION
ACCOUNTING
PURCHASING
PERSONNEL
PBX/PHONES
INSURANCE
NON -DEPARTMENTAL
BUILDING RENTS
COMPUTER
PRINTING & SUPPLY
TOTAL
$315,526 ($315,526)
$2,146,406 ($2,146,406)
$209,905 ($209,905)
$388,577 ($388,577)
$80,330 ($80,330)
$259,535 ($259,535)
$0 $0
$550,000 ($550,000)
$211,000 ($211,000)
$739,925 ($739,925)
$1,870,360 ($1,870,360)
$25,071 ($25,071)
$6,796,635 ($6,796,635)
61
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$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTAL ALLOCATED
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BEGINNING FUND BALANCE
Ten Year Trend
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66
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O. LO
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+ +
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GRAND TOTAL
‘strp
VUk.
COLORADO
68
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
3
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CD
CD
X
Property Tax 69.9%
$23,728,310
saxel as n()
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1998 Revenue
saanhla;od/seuld
TOTAL: $33,936,387 (1997: $29,751,797)
snoeuepaoslw
aoueleg pund
Fund Balance 1.8%
$620,293
Miscellaneous 4.6%
$1,577,702
Licenses/Permits 2.1%
$728,536
Fines/Fofeitures f 0.1%
Charges for Services 5.1%
$1,727,493
Intergovernmental 8.4%
$2,855,253
OtherTaxes0.3%
Fee Account585PA
$2,589,300
69
GENERAL FUND
Expenditure Changes
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Pub is Safety Health & Welfare
Misc.
01997
1998
Public Works
General Gov. Human Serv. Auxilary Culture/Rec.
Type of Expenditure
Auxilan/ 1.8%
$622
Miscellaneous 2.9%
2 9
$957,284
Human Services 0.5%
$179,344
Total: $33,436,387 (1997 $29,251,797)
General Government 40.5%
$13,525,560
Public Safely 49.0%
$16,374,352
70
Culture/Recreation ¢ec�g0.2%
Health & NM 3.9%
$1,320,306
Public Works 1.2%
$416,958
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GENERAL FUND SUMMARY
The General Fund is funded at the level of $33,436,387, up 14.3%. General government functions
are up $2,237,988, primarily due to funding of the Geographical Information System (GIS) at the level
of $995,684. In addition the Election Department is up for the general election year by $71,529 and
Printing and Supply is now in the General Fund at $133,071. Buildings and Grounds is up $459,256
with over two -hundred thousand more square feet of space to maintain with the addition of the new
jail, Social Services, Public Works, and Health buildings. District Attorney is up $52,933 with
additional staff. Public Safety is up $1,786,224. Well over a million dollars of the increase is
attributed to the new North Jail Complex's full year of operational costs for the 160 -bed facility. The
remaining increase in the Public Safety area is directly related to the Community Corrections grant
programs that have been expanded by the State of Colorado. Health subsidy is up $73,575 for
salary adjustments. Funding for mental health has been reduced $91,875. The approved salary
adjustment of 4% results in a $607,704 increase. Other budget items are relatively stable for 1998.
The available resources to the General Fund amount to $33,936,387 compared to $29,751,797 in
1997, up $4,184,590 or 14.06%. Property tax is set at $23,728,310. Licenses and permits are up
$126,500 in the area of building permits due to rate changes and growth in activity. Grant revenues
are up $308,413 as a result of Community Corrections grant increases. Charges for services are
up $452,869. This increase is caused by revenue from DOC inmates ($106,284), Victim Witness
($50,000), Buildings and Grounds ($115,826), Information Services ($21,000), and Communications
for emergency medical dispatch and tower rental ($101,305). Other revenues are very stable and
unchanged for 1998.
Beginning fund balance is anticipated to be $620,293 for 1998. An estimated ending fund balance
of $500,000 is projected for year-end 1998. This amount serves as an additional contingency
amount during the fiscal year. In addition to the regular Contingency Fund is the Emergency
Reserve Fund amounting to $2,000,000 required under the TABOR Amendment which passed in
1992. This fund balance amount is consistent with the anticipated ending fund balances for the last
few years. Because of the local and national economic situation and the potential of federal and
state budget cuts, it is prudent management for Weld County to maintain an anticipated fund balance
to respond to unforeseen needs of the citizens of Weld County in 1998 and future years.
74
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GENERAL FUND
SUMMARY OF EXPENDITURES
1998
ACCOUNT# 1997 _ 1998 1998 1998
FUND IORGN I EXPENDITURE FUNCTION BUDGET j REQUEST RECOMMEND FINAL
98,344.001 98,344.00! 99,771.00
_ 121,140.00
192,308.00
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CO:
243,858.00 231,557.00 - 250,251.00
139,089.00 _ 139,089.001 139,089.00
0.00 _ 0.00 0.00
0.00 0.00 0.00
788,301.00 788,301.00 788,301.00
0.00 0.00! 0.00
0.00 0.00 0.00
0
0
0
0)
O
i!
0
0,00
0
O.
N
M
I 0
0
0
(0
CO
0)
0
CO
Ni:
0
0
0
0
i0
0
0
C)
444,224.001
0
0
(0
0
0
O
N
0
0
(O
0
0
m
0
0
N
(0
CO
Tr-
co
(0
0
0
00
4)
0)
N
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o
0
O
O
N
271,850.00
1,288,657.00
O
0
N
O
CO
r
O
0
r
co
N
�r
O
0
O
CO
O
0
6 c
0
N
O
0
O
in
r
CO
O
0
o
0
it
39,600.00 _ 39,600.00
0.00 0.00
4,259,833.00 4,260,242.00
__-- 2,981,999.00 2,981,999.00,
164,391.00
O
(0
(0
V
NO
O
0
(0
CO
O
L0
O
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CO
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O
O
OD
O
LC)
0
N
O
r
if)
N
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r
O
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CO
0
(0
)-
192,308.00
-- --779,288.00
0
0
Cr/ (
0
I--
CO
0
0
O
0
0
0)
0)
co
Lf)
180,391.00,,
77,460.001
0
0
0)
r
(p
0
O
O
0
(00
co
O
0)
M
0
0
0
0
279,350.00
1,288,657.00
1,568,807.001
0
O
O
0)
N
O
1116095 124220 THE RESTITUTION CENTER 1 0.00
116097 24220 THE RESTITUTION CENTER 0.00
116297 24220 THE RESTITUTION CENTER 0.00
PUBLIC WORKS
1000 31100 jj ENGINEERING 390,888.001
CULTURE & RECREATION
1000 50100 MISSILE PARK 1,000.00
ORDINANCE 88 ENFORCEMENT
21230
O
O
O
80
81
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: BOARD OF COUNTY COMMISSIONERS
BUDGET UNIT TITLE AND NUMBER: Office of the Board -- 1000-10100
DEPARTMENT DESCRIPTION: Statutory head of county government. Each major department is
overseen by one Commissioner, with each Commissioner serving as an assistant in another area,
on a rotating basis each year. Statutory duties also include sitting as a Board of Equalization to hear
appeals on tax assessments; sitting as the County Board of Welfare; and filling, by appointment, all
vacancies in county offices except the Board of Commissioners.
Personnel Services
$ 306,533
$ 348,005
$ 348,005
$ 350,467
Supplies
1,208
350
350
350
Purchased Services
61,570
66,453
72,453
72,453
Fixed Charges
Capital
Gross County Cost
Revenue
$ 369,311
$ 414,808
0
$ 420,808
$ 423,270
Net County Cost
Budget Positions
$ 369,311
6
$ 414,808
6
$ 420,808
6
$ 423,270
6
SUMMARY OF CHANGES: Budget reflects a $6,000 increase in memberships and registrations.
In addition there has been a shift of $1,300 to publications and subscriptions, primarily for county
newspapers from other service and supply line items. Total change in the net county cost is a $6,000
increase.
Final budget adjustments include an increase in salaries of $2,462.
OBJECTIVES: Board objectives are the strategic objectives for the entire county. See Strategic
Objective Section in Budget message.
FINANCE/ADMINISTRATION: Recommend approval.
BOARD ACTION: No change.
82
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COUNTY ATTORNEY
BUDGET UNIT TITLE AND NUMBER: County Attorney -- 1000-10200
DEPARTMENT DESCRIPTION: Renders opinions on constitutional questions. The County
Attorney defends any lawsuits against Weld County and brings civil actions for enforcement of
county regulations. Of three full-time assistants, two share the responsibilities of the County
Attorney, while one enforces child support obligations and handles dependency neglect cases.
may:,
'. ' k ..: 4>v<;i
i;$i<.: ,
r .... ''.'.v?:f`.
::,<•:<i:::: a. ^ ai:9:>"
zk:S:r
>J.,n 4
.:..
i>ri.
}}!!��..
.,?: <4:eiu<
z's-Ht:S�.,
,Y. 4:
Personnel Services
$ 319,541
$ 337,675
$ 345,186
$ 358,872
Supplies
3,397
8,500
4,000
4,000
Purchased Services
40,926
32,654
32,654
32,654
Fixed Charges
Capital
514
Gross County Cost
$ 364,378
$ 378,829
$ 381,840
$ 395,526
Revenue
154,546
80,000
80,000
80,000
Net County Cost
$ 209,832
$ 298,829
$ 301,840
$ 315,526
Budget Positions
5
5
5
5
SUMMARY OF CHANGES: Supplies are down $4,000 in operating supplies due to decreased
usage and changes to computerized references. Professional Services are down with offsetting
increases in printing and memberships for no net change. Salaries are up $7,511 with the upgrades
of two attorney positions for comparability with the District Attorney's staff. Revenues are constant
at $80,000. Net county costs are up $3,011.
Final budget adjustments include an increase in salaries of $13,686.
OBJECTIVES: 1) Continued maintenance of current litigation files - avoiding any adverse judgments
against Weld County; 2) Maintenance, on a current basis, of all child support and assistance in
dependency and neglect and child abuse matters for Social Services; and 3) Continued
representation of all units of county government in all matters pursuant to Statute and the Weld
County Home Rule Charter.
83
COUNTY ATTORNEY (CONTINUED)
1000-10200
oY:s>8,::
. nx3<S^'J''"' >Zivo
p.k>$;.x;.�o„g3"
�y
"JS'E:$..., ;'SEA :..J'.:c'Sj::q:..x.>.
`2R?'" ,.:.w..:3.:J
:2i:' BSk:?.
<:i'n:ais:.... a.� Ea!
..;a.y `""�.<E:c,:a
o:
:8" `%rti
Y:;E n^"#a:o
...S"w'b"'<?S
`!°�. vy"cj
Litigation - County Commissioner
35%
35%
35%
Social Services - Support and
Juvenile
35%
35%
35%
Other Departments
25%
25%
25%
Bankruptcy Matters
5%
5%
5%
FINANCE/ADMINISTRATION: Based upon the June 23, 1997, work session regarding attorney
salaries, the upgrades to two attorney positions effective December 16, 1997, are recommended.
All other changes in line items to reflect expenditure patterns are recommended.
BOARD ACTION: Board reaffirmed the upgrades of two attorney positions effective December 16,
1997. No other changes.
84
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC TRUSTEE
BUDGET UNIT TITLE AND NUMBER: Public Trustee -- 1000-10300
DEPARTMENT DESCRIPTION: Performs the duties of public trustee in the county as prescribed
in CRS 38-37-101 et. seq., 1973. County General Fund provides supplies only, salaries and
operating costs are funded by public trustee fees outside of county budget.
w.c,..
:.........._..:.,.�..: T:koR<'::R..�.:.r.SW.::..
.......:..::. .: 9:i :. .......rv..>.J≥c ...:..>
<S:E>p.<�
v:<^ .{{:
.x. ...rv.Q J'G::
.?u c . w?.:..:....<.:........v.::.<....:....S..,.,.n>�.,w.o..:...:c�
.<bry?.5•d'.,8,'."<":F3.>,;n
>.$.>,,. <.:4i'
'a: :.:�rv. �'
�R,''!>
..9.. ..;{:�5:H
`iota":fi''r::3..
l<:gE'a
rv. \.u...x.....:...:.an
'�$�iB:oS:J:..ie.....>.<N.5>�
Personnel Services
Supplies
$
965
$ 4,000
$ 4,000
$ 4,000
Capital/Credits
30
Gross County Cost
$
995
$ 4,000
$ 4,000
$ 4,000
Revenue
Net County Cost
$
995
$ 4,000
$ 4,000
$ 4,000
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: No change. Per Section 38-37-104(3), CRS, all expenses of the office
are to be paid from the Trustee fees prior to payment to the County Treasurer. Excess funds are
to be maintained in a special reserve fund until one year's operating costs are accumulated. This
could take several years in Weld County. Based upon this statute, no revenues are budgeted for
1998; However, per Section 38-37-102(3), CRS, the county must continue to furnish all books,
blanks, and stationery for the use of the Public Trustee for a total cost of $4,000.
OBJECTIVES: Perform statutory duties as prescribed by CRS 38-37-101 et. seq., 1973.
Foreclosures
462
500
500
Releases
6,581
6,500
6,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, per Section 38-37-
102(3), CRS. See the following page for Public Trustee budget which, as a state office, is
maintained independent of Weld County's budget.
BOARD ACTION: No change.
85
Weld County Public Trustee
Proposed Operational Budget
1998
Revenue
Expenses
Foreclosure Fees
Release Fees
Miscellaneous Fees
Interest
$10,500.00
88,350.00
100.00
2300.00
Total Revenue $101,850.00
Bank Charges
Dues & Subscriptions
Employment Taxes
Employment Benefits
Equipment Lease - Purchases
Insurance & Bond
Miscellaneous Expense
Postage
Professional Fees
Rent
Salaries
Trustee Allowance
Telephone
Travel and Conference
Total Expenses
Excess Revenue Over Expenses
86
$250.00
650.00
7,000.00
4,300.00
2,050.00
650.00
2,000.00
1,000.00
2,400.00
6,000.00
45,000.00
26,000.00
3,000.00
1.225.00
$101,525.00
325.00
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Clerk to the Board -- 1000-10400
DEPARTMENT DESCRIPTION: The Clerk to the Board records all meetings and hearings of the
County Commissioners, retains all records of the Board, and processes liquor licenses.
.._..,...,. _... cG>'33;:.:.'2:. ,.:.:..r.....:..v,..
. .......::. ... ..
.,. ....,..:.:...... ... a.. .::.) ...J
y .a,.,,.Z.c
;Y:.. E .............. _..
..... ��qq :.>...r:..
: � o .v.. .J.,
,L .v J,..'G...
3:id3s a...,......,;...�.�.:ii?i:Y�::ra:cv:;;.>......,..
:.:[.>\. .. ;,.3.
.w.,v,., .. .x. .J
{y� e ...��....i!,S...b,.C:
3�:f:::
:::.+.J::.:vi>,i>j.:':::�:i::n[`:':,
.. J.a''�
.v.
:333<:: C'
J>4:
Personnel Services
$ 75,521
$ 81,073
$ 81,073
$ 87,466
Supplies
17,979
1,745
2,745
2,745
Purchased Services
15,085
14,205
13,001
13,001
Fixed Charges
-4,654
-4,840
-4,840
Capital
4,375
Gross County Cost
$ 112,960
$ 92,369
$ 91,979
$ 98,372
Revenue
504
11,554
11,164
11,164
Net County Cost
$ 112,456
$ 80,815
$ 80,815
$ 87,208
Budget Positions
3.5
3.5
3.5
3.5
SUMMARY OF CHANGES: The net county cost for this budget unit is unchanged from the prior
year. Expenses have been reallocated to different line items based upon expenditure patterns, but
overall the expenses are down $390. Revenue is down $790 in the area of charges for services for
copies. Charge back to the County Attorney is $4,840, and to PBX is $10,664. The charge backs
are up $596 due to salary adjustments for 1998.
Final budget adjustments include an increase in salaries of $6,393.
OBJECTIVES: 1) Maintain all records for the Board of County Commissioners. 2) Complete the
conversion of all historical records to the new imaging system.
87
CLERK TO THE BOARD (CONTINUED)
1000-10400
5riT5',.b.. ..<..1. .,..T.n.&K. ...v:.,v r:,:i... .......n
...ft.. m✓.'...A .A.as M:.r.b,.;
.,..o. ,.2:.:: z......,......_.:.:.Y:''w..<...>'<S..v.�......:.:..__.....:
L[.'v
.._...a_c,:.%;:;.: s: :.. � .ro..:.:....:.,:.<.:. .....,...;
;;kn>.c..:.........+.... ,: .:. .. o....,„.a: n,nYsro:,<..:>
....�:,.n.......:.....,..� ...�.<..9.�:.%..,`:a.;,ty..<re:<..:%..:<.'�
Commissioner Meeting
..0.Y.>Sf
...:.:<::<. 3.. n. $ pl......:. <•:.../.:e:
... � ^"
.o „>na. .. ":aS:.
�''�/.��...: ..ev<.
128
., ... R6f55'
....S:.
:•^,�E. .:%..a9.�'G.:'.>:<::<v'G,.. .. �.: J. rv'.2:
O�iE.i,6,. i,:c.i,
52:9.2:
s.
:.� G�GLc
: v".n ...E°
:fQG
128
128
Hearings
61
90
90
Liquor License Hearings
25
23
20
BOE Appeals
8
277
10
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
88
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CLERK AND RECORDER
BUDGET UNIT TITLE AND NUMBER: Clerk and Recorder -- 1000-11100
DEPARTMENT DESCRIPTION: Oversees two divisions: 1) Recording records, microfilms,
processes and provides certified copies of all legal documents, issues marriage licenses, conducts
lien searches; and 2) Motor Vehicle collects registration fees, specific ownership tax, sales tax and
files chattel mortgages on motor vehicles, processes title applications, maintains files on all titles and
license plates issued in Weld County, provides law enforcement agencies with vehicle registration
information.
Personnel Services
$ 952,862
$ 1,011,701
$ 1,011,701
$ 1,060,603
Supplies
Purchased Services
44,380
147,220
29,480
103,437
29,480
103,437
29,480
103,437
Fixed Charges
Capital
Gross County Cost
Revenue
25,074
$ 1,169,536
1,789,794
$ 1,144,618
1,800,000
$ 1,144,618
1,800,000
$ 1,193,520
1,800,000
Net County Cost
Budget Positions
$ -620,258
37.5
$ -655,382
37.5
$ -655,382
37.5
$ -606,480
37.5
SUMMARY OF CHANGES: No change from prior year. $9,500 is included in the Capital Equipment
Budget Unit for two map files ($9,000) and one overhead projector ($500). Map plotter requested
will be considered by the Information Services Governance process.
Final budget adjustments include an increase in salaries of $48,902.
OBJECTIVES: 1) Maintain all records in each department; 2) Provide helpful and efficient statutory
services to the public.
89
CLERIC AND RECORDER (CONTINUED)
1000-11100
Vehicle Registrations
247,579
250,000
260,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of budget and $9,500
for equipment.
BOARD ACTION: Equipment approved as requested. No other changes.
90
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CLERK AND RECORDER
BUDGET UNIT TITLE AND NUMBER: Elections -- 1000-11200
DEPARTMENT DESCRIPTION: The Elections Department conducts primary and general elections
every two years, conducts voter registration, maintains records alphabetically and by precinct,
conducts schools for election judges, provides supplies for elections, issues certificates of
registration for proof of age and citizenship for international travel, service municipal clerks, school
districts, special districts, and conducts special elections each November in the off year.
Personnel Services
$ 237,055
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
Revenue
Net County Cost
Budget Positions
251,083
55,975
4,020
23,000
$ 571,133
25,705
$ 545,428
4
$ 166,308 $ 208,638
140,000 150,126
83,614 100,007
2,680
$ 389,922 $ 461,451
50,000 25,000
$ 339,922 $ 436,451
4
4
$ 217,753
150,126
100,007
2,680
$ 470,566
25,000
$ 445,566
4
SUMMARY OF CHANGES: 1998 is a General Election year that will require two elections. The
budget is based upon use of the new Accuvote election system. The Accuvote election system is
less costly for forms and postage than the old Datavote system, thus saving approximately $30,000
per election. Revenue of $25,000 is based upon historical charges from other jurisdictions for
TABOR and state issues .
Final budget adjustments include an increase in salaries of $9,115.
OBJECTIVES: 1) Register voters and maintain records; 2) Conduct elections; 3) Instruct and assist
municipal clerks, school districts, and special districts in forms and law changes.
91
ELECTIONS (CONTINUED)
1000-10400
Registered Voters
Votes Cast
78,700
55 311
85,000
3&000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
90,000
60000
BOARD ACTION: No change in this budget unit; however, Board did direct that the purchase of the
mail ballot feeder in the Capital Equipment budget be deferred until needed for a mail -in election.
92
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: TREASURER
BUDGET UNIT TITLE AND NUMBER: Treasurer -- 1000-12100
DEPARTMENT DESCRIPTION: The Weld County Treasurer takes custody of county funds, such
as collecting taxes and disbursing funds collected for the state, county school districts, municipalities
and special districts. The Treasurer deposits county funds in banks in the county, and invests
reserve funds as allowed by statute and approved by the Board of Commissioners.
Personnel Services
$ 346,945
Supplies
Purchased Services
138,808
119,703
$ 357,240
15,000
110,112
$ 377,284
15,000
110,112
$ 349,360
15,000
110,112
Fixed Charges
Capital
Gross County Cost
Revenue
12,641
$ 618,097
731,468
0
0
$ 482,352
665,000
0
0
$ 502,396
737,500
0
0
$ 474,472
737,500
Net County Cost
Budget Positions
$ -113,371
10
$ -182,648
10
$ -235,104
11
$ -263,028
10
SUMMARY OF CHANGES: Recommended budget is unchanged for 1998. The Treasurer had
requested an additional position of an Accountant I, based upon the auditor's recommendation to
get a new general ledger system in place and maintained. The Treasurer in conjunction with the
Accounting staff is working to get a new system in place. It is hoped that once the system is in place
a clerical position can maintain it. If the system cannot be maintained by a clerical position, it is
recommended that an Office Tech IV position be eliminated and an Accountant I position be hired
full time. Cost impact should be absorbed by the trade-off. Revenues are up in both advertising
($2,500) and Treasurer's fees ($70,000) based upon statutory fees.
Final budget adjustments include a decrease in salaries of $7,880.
OBJECTNES: 1) To efficiently and effectively collect taxes and to pass through funds to the state,
school districts, special districts, municipalities, and county; 2) To assure the greatest security of
principal for investments with a reasonable return on funds invested; 3) To maintain rapport with all
agencies and all constituents of the county; 4) To make a maximum effort to collect on bankruptcies;
and 5) To print and process tax notices more efficiently.
93
TREASURER (CONTINUED)
1000-12100
Tax Collection
91,611,007
Number of tax notices
77,667
94,995,000
Investments as of year end
19,688,495
80,858
20,000,000
95, 000, 000
82,000
20,000,000
FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend adopting the approach of using
the Treasurer and Accounting staff in the current year to install the general ledger system. Prior to
the end of 1997 the situation should be reviewed by the Treasurer and the Commissioners to see
if it is working. No other issues.
BOARD ACTION: Treasurer and Commissioners agreed that the Accountant position is not
necessary. No changes.
94
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: ASSESSOR'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Assessor's Office -- 1000-13100
DEPARTMENT DESCRIPTION: Does the assessment on all properties in Weld County. Is
responsible for placing proper value on all real and personal property. Keeps copies of current tax
roll in alphabetical sequence and also by parcel number.
42vi,^n
oN`>
Personnel Services
$ 1,160,305
$ 1,217,885
$ 1,259,243
$ 1,250,658
Supplies
469,818
35,046
35,046
35,046
Purchased Services
135,737
144,431
159,431
159,431
Fixed Charges
Capital
Gross County Cost
$ 1,765,860
$ 1,397,362
$ 1,453,720
$ 1,445,135
Revenue
84,302
39,000
39,000
39,000
Net County Cost
$ 1,681,558
$ 1,358,362
$ 1,414,720
$ 1,406,135
Budget Positions
36
36
37
36
SUMMARY OF CHANGES: The Assessor has requested $15,000 for mapping due to the high
volume of transfer properties attributed to new construction in the county. The Assessor has
requested an additional Office Tech III ($24,735) for the transfer unit due to the same heavy volume
of growth. See comments below. Also, a request to upgrade three Appraiser II's to III's has been
made, but is not recommended ($16,623). Requested budget is up $56,359. Recommended budget
is up $15,000.
Final budget adjustments include an increase in salaries of $32,773.
OBJECTIVES: 1) To carry out the mandate of the General Assembly to equalize property value
within the county; 2) To finish the modifications of the neighborhoods so that they fit better in the
mass appraisal system; and 3) To complete the mass appraisal of property in the county in a
manner that contributes to the concept of equalization and is not disruptive to county government.
95
ASSESSOR (CONTINUED)
1000-13100
Inspect Parcels (Real and
Personal)
Verify Sales
Building Permits
7,100
1,200
1,000
7,100
1,200
1,100
7,100
1,200
1,100
FINANCE/ADMINISTRATION RECOMMENDATION: The $15,000 for mapping appears to be
justified; however, it is recommended that the Assessor work with GIS to see if any economies can
be gained through the GIS mapping process. The additional Office Tech III position for transfers is
a policy issue for the Board. The whole concept of a cooperative effort with the Assessor and GIS
to accomplish this function needs to be explored. It is recommended if this position is approved that
it administratively be frozen until the determination of the best organizational approach to doing
transfers, parcel number assignment, and GIS mapping can be made. The upgrade of the Appraiser
II positions is not recommended. The same issue of longevity equals upgrades exists in a number
of county departments. Policy issue.
BOARD ACTION: The Board took the following actions:
1. Approved the $15,000 for mapping with the understanding that prior to expenditure
of the money, the Assessor's Office will coordinate with GIS as to the need and to
insure no duplication occurs.
2. Denied the upgrade of three Appraiser II positions.
3. Added Office Tech III position for transfers. The position will be reviewed when GIS
is operational.
4. Discussed the coordination of the transfer unit and GIS, and all agreed that the two
units must work closely and coordinate their efforts. Exact organization structure will
be addressed as GIS progresses.
96
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COUNTY COUNCIL
BUDGET UNIT TITLE AND NUMBER: County Council -- 1000-14100
DEPARTMENT DESCRIPTION: Weld County's Home Rule Charter provides for a five member
unsalaried County Council chosen in non-partisan elections. Major responsibilities of the Council
are setting salaries of all elected officials, filling vacancies in the Board of County Commissioners,
reviewing county government and making periodic reports to the citizens, and authorizing an
increased levy in ad valorem taxes if requested by the County Commissioners.
Personnel Services
Supplies
Purchased Services
$ 8,128
473
2,636
650
9,432
Fixed Charges
Capital
Gross County Cost
Revenue
$ 11,237
$ 21,261
400
16,900
$ 28,479
$ 12,043
400
9,757
$ 22,200
Net County Cost
Budget Positions
$ 11,237
$ 21,261
1 PT 1 PT
$ 28,479
$ 22,200
1 PT 1 PT
SUMMARY OF CHANGES: The Council has requested an increase in professional services of
$6,793 to return to the 1986 funding level. This is to insure that they have adequate funds to
perform the functions of their office if the need arises. Other accounts with increases are advertising
($25) and office supplies ($100). Repair and maintenance of $50 is no longer necessary for
Buildings and Grounds charges.
Final budget adjustments include an increase in salaries of $864.
OBJECTIVES: 1) Comply with various responsibilities as outlined by the Home Rule Charter,
responding to situations as they arise; 2) Conduct performance audits of county departments as
determined to be necessary; 3) Investigate policies and procedures of county government and make
reports to the people of Weld County of the findings by County Council; and 4) Increase accessibility
to Weld County citizens by continuing to conduct Council business during regularly scheduled
meetings in outlying comm:anities, encouraging opportunities for dialogue with County residents, and
sponsoring perpetual open houses.
97
COUNTY COUNCIL (CONTINUED)
1000-14100
Performance Audits
0
0
1
FINANCE/ADMINISTRATION RECOMMENDATION: Increase of $6,793 for audits is a policy issue
for the Board. Funds are included in the Recommended Budget amount.
BOARD ACTION: Board denied the request to increase audit costs by $6,793, since the current
funding level is not being used. Board would consider a supplemental appropriation in the event the
need arises.
98
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Cumulative Percent Increase: District Attorney
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY
BUDGET UNIT TITLE AND NUMBER: District Attorney -- 1000-15100
DEPARTMENT DESCRIPTION: Prosecutes crimes upon complaints of citizens or investigation and
complaint of law enforcement agencies; answers all criminal complaints of the people; handles such
civil matters as juvenile actions, and non-support actions; serves as attorney for all county officers
except the County Commissioners; handles consumer fraud and welfare fraud complaints.
Personnel Services
$ 1,406,716
Supplies
Purchased Services
29,687
80,327
$ 1,513,944
42,100
79,219
$ 1,589,088
35,685
84,745
$ 1,612,497
35,685
84,745
Fixed Charges
Capital
Gross County Cost
Revenue
27,317
9,030
$ 1,553,077
61,020
31,500
$ 1,666,763
73,850
32,389
$ 1,741,907
75,600
32,389
$ 1,765,316
75,600
Net County Cost
Budget Positions
$ 1,492,057
30
$ 1,592,913
31.25
$ 1,666,307
33.25
$ 1,689,716
32.25
SUMMARY OF CHANGES: Service and supply line items have been reallocated to match historical
expenditure patterns with no net increase. The DA has requested the addition of a Deputy DA II and
Office Tech II for County Court due to the additional Magistrate added at the County Court level by
the state. The Board had committed to fully funding a Deputy DA for the Drug Task Force in 1998
due to expiration of state funding. The state has agreed to fund the drug enforcement attorney for
an additional year with Edward Burns Fund monies. Based upon a request on July 10, 1997, the
Board agreed to shift the funding for the drug enforcement attorney to a Deputy DA in the County
Court Division ($52,933). The DA still would like the Board to continue its commitment to fund the
drug enforcement attorney in the event no state funds are available in 1999. The additional clerical
position is not included in the recommended budget, but level of service is listed as a policy issue
for the Board. Revenues are up $1,750 due to revenues from the bad check enforcement efforts.
Final budget adjustments include an increase in salaries of $45,620.
OBJECTIVES: Prosecute cases as indicated below in workload measure.
101
DISTRICT ATTORNEY (CONTINUED)
1000-15100
File Juvenile Cases
889
900
Checks/Consumer
2880/92
1382/108
1,000
2670/100
District/County Trials
Prosecute District and County
Court Cases
45/46
16,000
55/60
16,000
60/80
16,000
FINANCE/ADMINISTRATION RECOMMENDATION: The Board needs to address its commitment
to the Drug Task Force attorney position in the event the state eliminates funding. The additional
clerical position ($22,211) is a policy issue for the Board regarding level of service for the District
Attorney's Office. No other issues exist for the DA in the recommended budget.
BOARD ACTION: The following actions were taken by the Board:
1. The District Attorney agreed that if the Drug Task Force funding is eliminated in the
future, he will have to prioritize the Drug Task Force position and the County Court
position. Board will not fund both.
2. District Attorney withdrew the request for additional clerical position.
3. Funding for A Kid's Place ($2,220) was moved to A Kid's Place budget unit with the
understanding that the funds will only be available if A Kid's Place becomes its own
501(c)(3) organization separate from United Way.
102
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY
BUDGET UNIT TITLE AND NUMBER: Juvenile Diversion -- 1000-15200
DEPARTMENT DESCRIPTION: Reviews and recommends charges in juvenile cases to reduce the
juvenile caseloads for the Courts and Probation. Counseling component provides intense
supervision, counseling and other services to juvenile offenders who would otherwise be prosecuted
through the Courts.
Personnel Services
$ 203,128
Supplies
Purchased Services
2,744
17,896
$ 221,862
3,639
16,553
$ 221,862
Fixed Charges
Capital
Gross County Cost
Revenue
$ 223,768
68,237
$ 242,054
56,079
3,639
16,553
$ 242,054
49,355
$ 224,757
3,639
16,553
$ 244,949
49,355
Net County Cost
Budget Positions
$ 155,531
5
$ 185,975
6
$ 192,699
6
$ 195,594
6
SUMMARY OF CHANGES: Budget request has no increase in expenditures, but does have a loss
of grant funding from the state in the amount of $9,724. Fees charged to clients are up $3,000 for
a total of $9,250. The net county cost for the budget unit is up $6,724.
Final budget adjustments include an increase in salaries of $2,895.
OBJECTIVES: To provide a community -based alternative to the formal court system for juveniles
who have been taken into custody more than once for misdemeanor offenses or once for a felony
and, therefore, would likely result in a juvenile filing. In addition, to provide shoplifting and
adolescent groups to first-time offenders and Parent Orientation Groups for parents of juveniles
participating in the program.
103
JUVENILE DIVERSION (CONTINUED)
1000-15200
•y:?si<a:j�F..::.nviii::;:::�"ti'v^22:y,"v',Y'......C,:'.n:.i,:e..J:>i,ii
. :.vv::.:$ia:. .•:,:b.J:.'I.�,.J
......v...n..v.:..�.. v.......a...:.'.........:o:x:.;_
n.�...�n.�iC.�.:>:Yi i.J.<.,JOS .Fu,::,��:1..:::c;;;;:i^�.:
ii�::i:J vv.T.v...v.R.:y
Provide counseling/supervision to
juvenile offenders
240
--
w
250
Collect restitution from juvenile
offenders and disburse to victims
$4,600
--
$5,000
Supervise juvenile offenders in
serving community service hours
800
--
1,000
IFI Program serves high risk
families - crisis intervention
30
--
40
FINANCE/ADMINISTRATION RECOMMENDATION: The loss of the State Department of Criminal
Justice grant funding has increased the net county cost of this program $9,724. A reduction in the
program would most likely result in additional costs in the District Attorney's budget; therefore, the
budget is recommend as proposed. Policy Issue.
BOARD ACTION: Board funded budget as proposed.
104
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY
BUDGET UNIT TITLE AND NUMBER: Victim Assistance -- 1000-15300
DEPARTMENT DESCRIPTION: Provides services for victims of crime through the Federal Victims
of Crime Act and Victim Assistance Law Enforcement.
Personnel Services
$ 99,363
Supplies
Purchased Services
1,244
12,781
$ 155,101
4,020
16,198
$ 155,210
4,020
16,438
$ 149,639
4,020
16,438
Fixed Charges
Capital
Gross County Cost
Revenue
273,605
1,822
$ 388,815
331,388
$ 175,319
103,128
$ 175,668
121,518
$ 170,097
121,518
Net County Cost
Budget Positions
$ 57,427
5
$ 72,191
5.5
$ 54,150
5.5
$ 48,579
5.5
SUMMARY OF CHANGES: No change in the expenditures of this budget. Revenues include
VALE fees ($50,000), Vale Grant ($51,747), and VOCA Grant ($12,491). Net county costs are
down $18,041.
Final budget adjustments include a decrease in salaries of $5,571.
OBJECTIVES: 1) To investigate and prepare victim applications for the victim compensation board;
2) To advise and coordinate activities for the VALE board; 3) To prepare victim impact statements;
4) To advocate for, counsel, and provide referral services for victims of crime; and 5) To keep victims
appraised of case status.
105
VICTIM ASSISTANCE (CONTINUED)
1000-15300
Provide counseling to victims
Process claims to Victim
compensation board
Referral services to victims/
witnesses of crime
3,000
800
3,000
3,000
800
3,000
Advocate for victims of domestic
violence
330
350
3,000
800
3,000
350
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board agreed to full funding, even with the loss of revenue of $7,280, due to a
VOCA Grant reduction for 1998. No other changes.
106
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Finance and Administration -- 1000-16100
DEPARTMENT DESCRIPTION: Provides financial and administrative support to the Board of
County Commissioners.
Personnel Services
Supplies
Purchased Services
$ 176,431
2,635
6,050
$ 195,032
100
5,816
$ 195,032
Fixed Charges
Capital
Gross County Cost
Revenue
$ 185,116
2
$ 200,948
2,260
3,656
$ 200,948
$ 203,989
2,260
3,656
$ 209,905
Net County Cost
Budget Positions
$ 185,114
$ 200,948
2 2
$ 200,948
$ 209,905
2 2
SUMMARY OF CHANGES: No change. Line items have been reallocated to fit expenditure
patterns.
OBJECTIVES: 1) Review and update Administrative Manual; 2) Continue full participation in CAPP
Insurance Pool; 3) Obtain award for GFOA Distinguished Budget Presentation; and 4) Develop
budget strategy to allow county to deal with FY 1999.
Final budget adjustments include an increase in salaries of $8,957.
107
FINANCE AND ADMINISTRATION (CONTINUED)
1000-16100
Insurance
.05 FTE
.05 FTE
.05 FTE
Budget
.50 FTE
.50 FTE
.50 FTE
General Administration
.25 FTE
.25 FTE
.25 FTE
Supervision of Administrative
function
.45 FTE
.45 FTE
.45 FTE
Clerk to the Board
.75 FTE
.75 FTE
.75 FTE
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
108
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: ACCOUNTING DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: Accounting -- 1000-16200
DEPARTMENT DESCRIPTION: Is in charge of all general accounting functions. Must maintain and
produce accurate records for departments' use to allow proper budgetary control. Maintains records
for grants in the county, and assists in the annual audit by an independent auditor. Issues county
warrants and provides budgetary control by processing supplemental appropriations, etc.
Personnel Services
$ 274,346
$ 277,428
$ 277,428
$ 290,518
Supplies
102,879
79,118
79,118
79,118
Purchased Services
24,471
18,941
18,941
18,941
Fixed Charges
Capital
Gross County Cost
Revenue
-520
$ 401,176
$ 375,487
$ 375,487
$ 388,577
Net County Cost
Budget Positions
$ 401,176
7
$ 375,487
6.5
$ 375,487
6.5
$ 388,577
6.5
SUMMARY OF CHANGES: No change. Final budget adjustments include an increase in salaries
of $13,090.
OBJECTIVES: To maintain the quality service that has awarded us the GFOA certificate for many
years, and to process payroll for the employees of Weld County accurately and efficiently.
Payroll
850
850
850
Warrant transaction
34656
38000
40,000
Non -warrant transaction
19061
22,000
24,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
109
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Purchasing -- 1000-16300
DEPARTMENT DESCRIPTION: Is responsible for all purchases whether by formal bid, telephone
proposal, or quotation. Maintains vendor bid list for all types of bidding. Seeks approval from the
Board of County Commissioners on all bids.
Personnel Services
$ 67,770
$ 70,320
$ 70,320
$ 72,886
Supplies
957
1,400
1,400
1,400
Purchased Services
3,242
6,044
6,044
6,044
Fixed Charges
Capital
Gross County Cost
Revenue
$ 71,969
$ 77,764
$ 77,764
$ 80,330
Net County Cost
Budget Positions
$ 71,969
2
$ 77,764
2
$ 77,764
2
$ 80,330
2
SUMMARY OF CHANGES: No change. Final budget adjustments include an increase in salaries
of $2,566.
OBJECTIVES: 1) To maintain and operate the centralized purchasing function of Weld County
Government; 2) Establish annual requirements for purchasing of like items by departments; 3)
Survey user departments for feedback on current system; 4) Maintain adequate liaison with
customers and conduct training as required; 5) Provide feedback to user departments; and 6) To
limit and provide data to departments and Board regarding unauthorized purchases.
110
PURCHASING (CONTINUED)
1000-16300
n°iz'l:i�5Gk;e':
<:?'"vv„ry ,,. %b;D::]:?.�t<.c
eY(i:,
Normal and After -the -fact PO's
4,952
5,000
5,000
Sole Source PO's
624
600
600
State Bids
476
500
500
PO's under $5,000
1,287
1,300
1,300
PO's over $5,000
587
600
600
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
111
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Personnel -- 1000-16400
DEPARTMENT DESCRIPTION: Created by the Home Rule Charter. The department is responsible
for setting up employment policies, rules, job classification and compensation. All job applicants
submit applications to the Personnel Department, which screens them according to skills, education
and experience; then they refer three - five chosen applicants to departments for interviews.
...:....,.........,n. n>n:.::...:.>n....._e., :,..::..
.r;.s
._:.:.<: . ..:..........n...
2i:
$ 208,553
, < ... ....i
...E
tee<„
$ 223,288
S<:>..:..:p:..; .,..>:.
r
$ 223,288
?YS
.: < ns3:E•c
$ 232,599
Personnel Services
Supplies
14,007
3,900
3,900
3,900
Purchased Services
19,601
23,036
23,036
23,036
Fixed Charges
Capital
Gross County Cost
$ 242,161
$ 250,224
$ 250,224
$ 259,535
Revenue
Net County Cost
$ 242,161
$ 250,224
$ 250,224
$ 259,535
Budget Positions
4
4
4
4
SUMMARY OF CHANGES: No change. Final budget adjustments include an increase in salaries
of $9,311.
OBJECTIVES: 1) To provide personnel services to Elected Officials, Department Heads and
employees of Weld County Government; 2) To administer salary and benefit programs for the
employees of Weld County; 3) To administer the insurance and safety programs of Weld County
Government; 4) To assist in the recruitment and selection of applicants for county positions; 5) To
communicate changes in employment law to officials and employees of Weld County Government;
and 6) To conduct or participate in unemployment, civil rights and grievance hearings.
112
PERSONNEL (CONTINUED)
1000-16400
..J.
,;.,...:...v.... n.�..:A o: .v r..v.......�.;e.:o'<`:.:..
...,.:....�:..,cn..:�3... :. .. ,..;c>t:�:7..:,.:.c.:: ,.
_,v.....:...._e..�. .�v.%.,i�...o:+...:.e,.e.rH..�,..,�.a.:t:.
.. ..v......+..:.v
.v Jam: ....
. v'...L':.?1.>!S'
_v.
.._.. H :,^>.;vge>sec'!c.....
n≥' :'w,'.o,..:z#:
..:::.:..m.> p u :p�:. ':o:::;nkb:rn`...,..
...i?�A%....
Weld County Liability Claims
258
160
r. ,..v.,. t .... .. :.....:.......�.u.
160
Training Sessions
16
25
25
Sheriffs Testing
180
180
250
Employees on Benefits
809
820
825
Number of employees on payroll
998
1,037
1,050
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
113
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PLANNING AND ZONING
BUDGET UNIT TITLE AND NUMBER: Planning Services -- 1000-17100
DEPARTMENT DESCRIPTION: Provides the Weld County Planning Commission and Board of
County Commissioners with research and recommendations regarding land -use decisions in
relationship to the Weld County Comprehensive Plan, issues permits, and administers zoning and
subdivision ordinances. Assists Weld County citizens and jurisdictions with land use decisions and
community development activities.
:2 .> %:L'e`i;:;?:>.:<.:<.»:<.<..>
:≥a:<,:::•J':''.r::33:^
....:.::..._...........L ...:.:......... r...,.........<v
.::... ......:.,<.�<...w.,..,.,.,._,.»...rs:¢::wi:?:;.:::,.::<,:r:r..»:.�
��.(( yy.��. ....:....:....>.....,...<.y,
o...: ..... .. >.:
:y.:xe:e>..:......
..:..v .. ..:. o:o>:.<c>e
..........:.:.a•..
. � ...
sr :<:,. :>%: .r.. � ,
..u. ..c...rv. x:;:�<.�u.>
, .:,% � > � :.:. � . '.,.: n
<.r.�.�....�.....1,�, }}��''.,... ::'#,
.,.,..,I,..r3�.e'.,'•,a.`3:@
�... m.., .h.,.. n.n:J�
.: a:.w..
e.,. ., ....:.. gib. xi>:G,L.a>.,
.
T...r.:<..u:.�.;Eyi`:::5'Q4%
,.< :.. gF:[!!!�£::?
�X!h:.a.... �..a. �.
y :Y!RLr�,.T
>:, >. :... !o.�:.
n°9vc �3
:?o: �UE ,a .:
�!c.<:rbc'.wr,. ?.;.x:. a.+.n; �a.'�.'�n�:2p�
'
Personnel Services
$ 419,981
$ 462,631
$ 421,657
e
$ 437,858
Supplies
16,072
4,250
7,400
7,400
Purchased Services
26,189
38,369
35,719
35,719
Fixed Charges
-50,049
-50,049
-50,049
Capital
-48,351
Gross County Cost
$ 413,891
$ 455,201
$ 414,727
$ 430,928
Revenue
233,285
228,336
228,336
228,336
Net County Cost
$ 180,606
$ 226,865
$ 186,391
$ 202,592
Budget Positions
12
12
11
11
SUMMARY OF CHANGES: Budget reflects the mid -year reorganization between Planning and
Building Inspection that resulted in the elimination of a Planner position, for a savings of $40,974.
Monies ($3,150) were moved from purchased services to supplies to reflect historic trends.
Proposed fee changes for 1998 better reflect cost recovery for certain types of land use applications.
No net increase in revenue results, since the proposed changes are revenue neutral.
Final budget adjustments include an increase in salaries of $16,201.
OBJECTIVES: 1) Continue to process and complete zoning violation cases. 2) Re -copy and
organize zoning ordinance. 3) Actively participate in county wide GIS program. 4) Continue to work
on community outreach programs. 5) Review application requirements for necessity of information.
114
PLANNING AND ZONING (CONTINUED)
1000-17100
^;i%Y
r:R�':✓
.... .> .. ..,. :...x�e.
!� ti�i�
.a.>:. �i:S.::!
co:T>g7.E,:%�.F
Land Use Applications
173
313
320
Public Outreach Meetings
51
50
50
Zoning Cases
292
300
300
Closed Zoning Cases
160
170
170
Approved Subdivisions
4
5
7
FINANCE/ADMINISTRATION RECOMMENDATION: The mid -year restructuring by the Board is
recommended to be incorporated into the 1998 budget. The proposed fee changes that are revenue
neutral are also recommended to reflect cost recovery of specific land use applications. This is
consistent with the Board's policy on land use fees.
BOARD ACTION: Board reaffirmed approval of the mid -year restructuring. In addition, the Board
approved the fee changes as proposed.
115
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Buildings and Grounds -- 1000-17200
DEPARTMENT DESCRIPTION: Maintains all county buildings and grounds in the fields of: air
conditioning, heating, plumbing, carpentry, painting, electrical, lawn and grounds care, furniture
moves, snow removal, etc. Performs cleaning tasks in Courthouse, Centennial Complex, Head
Start, Human Services Building, Social Services, Library, South County Services Building, Public
Works Headquarters, Ambulance Buildings, North County Jail, Health Building, and Weld Business
Park Administrative Buildings.
Personnel Services
Supplies
Purchased Services
$ 892,677
246,822
637,792
$ 940,300
251,800
913,376
$ 1,031,560
289,900
975,596
$ 1,071,736
Fixed Charges
Capital
Gross County Cost
Revenue
13,973
9,873
$ 1,801,137
132,313
-227,500
$ 1,877,976
75,000
0
$ 2,297,056
190,826
289,900
975,596
0
$ 2,337,232
Net County Cost
Budget Positions
$ 1,668,824
$ 1,802,976
31 31
$ 2,106,230
190,826
$ 2,146,406
36 36
SUMMARY OF CHANGES: This budget is significantly impacted by the full year operational costs
of the new jail in 1998. In addition it is anticipated that the costs for the new Health Building and
Social Services Annex, scheduled for completion in mid -1998, will impact the cost of this operation.
The Health Building costs will be offset by the reduction in lease costs paid to NCMC; Public Works
Headquarters will have minimal costs implications for this budget in 1998; and costs for the Social
Services Annex ($44,326) will be a charge back to Social Services . Overall the net county cost for
the new facilities will increase by $303,254 in 1998.
The increased costs are primarily in salaries ($91,260) with the addition of a Custodial Foreman,
three Custodians (two for six months funding, and one for nine months funding), and a Maintenance
Worker II position. The new facilities will utilize trusty labor to the maximum to reduce the labor
costs of cleaning 204,000 square feet more of building space. Increased utilities for the new
buildings amount to $238,500. Other service and supply accounts are covered via the reallocation
of $100,000 added to the budget in 1997 for the new jail. Revenues and charge backs have been
realigned to reflect the current accounting methods being used. Water costs will drop in 1998 due
to the use of raw water to irrigate lawn areas in the Weld County Business Park.
Final budget adjustments include an increase in salaries of $40,176.
116
BUILDINGS AND GROUNDS (CONTINUED)
1000-17200
OBJECTIVES: 1) Maintain Weld County property to the highest standards possible; and 2)
Complete all capital projects approved by the Board.
Administration (2)
Security (4)
Maintenance (work orders)
Custodial (sq. ft.)
4,176 hrs
8,352 hrs
5,750
264,076
4,176 hrs
8,352 hrs
5,750
264,076
4,176 hrs
8,352 hrs
6,000
468,076
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval to accommodate the
new facilities becoming operational in 1998.
BOARD ACTION: No change. Board approved additional positions and added costs for the new
facilities.
117
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Computer Services -- 1000-17300
DEPARTMENT DESCRIPTION: Computer services provides data processing support services to
Weld County and a few outside agencies via a contract with SCT Corporation.
0
0
0
0
Personnel Services
Supplies
Purchased Services
306,086
1,415,046
1,560,252
1,660,961
1,660,961
Fixed Charges
Capital
Gross County Cost
Revenue
80,724
$ 1,801,856
408,587
-196,000
226,063
$ 1,590,315
19,000
-246,000
495,399
$ 1,910,360
40,000
-246,000
495,399
$ 1,910,360
40,000
Net County Cost
$ 1,393,269
$ 1,571,315
$ 1,870,360
$ 1,870,360
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: SCT contract costs reflect a 3.25% CPI, for a contract increase of
$50,709. Equipment includes the replacement of 100 PC's ($238,899), server replacements
($98,966), router update ($66,900), server back-up ($39,000), software ($43,000), and E -Mail
upgrade ($8,634). A one time $50,000 add-on to the SCT contract is recommended to install Social
Services PC's and network in 1998. The $50,000 is offset by revenue from Social Services. Capital
items are part of the capital replacement program adopted with the SCT contract.
OBJECTIVES: By way of contract services through SCT Corporation, provide timely, reliable, and
effective service to county departments in pursuit of departmental functions. This includes data
processing, word processing, personal computing, and other related office automation projects.
118
COMPUTER SERVICES (CONTINUED)
1000-17300
.[[.[....e:...»::..,.:[.....:�,i:.::b'.:E>z'v.>;.;>i.'["iiY6:.yykt:>. `>�y,�!^:[n:'»:�:v
::...,.c:;�.y>.o.,:w..>.r9Y4k8'k`:':SSSS'[S:S";>!R.:[.>..y....
n..4:[ev..>n>...._. .
.............:...>..::.[.>wYu{.�.a:4e>.:[.E,.u:.v. y: 4.4..,. _.. :.4n4>»...:..
%ne[«;N: zy:' .. .. .. r4r.4>:w:4>:p:y.{.^r:[o4o.:::>:::'<4
v.(�.�::r.:<[....::4::0.:0.::[4.4::,:.:4
'G<>GGu.'aNv>'o>L`ux�'[:>;�::4,[;.,u�:k>'9>'v,.`J>b'4,>'rqu�i.
v�4xE>:�>»`.4k"Er.4
_:.. ._.. ..: n:4.:.4>:4x:.o:o:.
,
9,975
4:0.:.[.:
k.s 9':'3t:5 :£':S:'3it
Y�:S%.C.a.:[n:>nv',Y:Y.M:4>:J..r v.. F�.?F. _...:...
�u
10,000
i 0:23
10,000
Help Desk Calls
Jobs Run
21,500
20,500
20,500
System Programs Maintained
2,500
2,500
2,500
Application Programs Maintained
5,700
5,700
5,700
DP User Entities
39
39
39
OA User Entities
36
36
36
User Systems
108
108
108
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
119
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Geographical Information System --1000-17350
DEPARTMENT DESCRIPTION: Geographical Information Systems (GIS) provides the technical
support for the development and maintenance of the Weld County geographical information system
that serves the entire county and some outside entities via a contract with SCT Corporation.
.........n..x:..<J%b:.b':.:.:::::.�:::pgk.:¢5'.5^e:.y:.ro..x.,e.,'•�.`.:.:.>
n.%?F.:?..�..: ♦ 5'>:5
.%:J.::;�:5nE<:a'a...,,,.,,...3,:s.....-:r..:•.: .:.o:o%:c::.:.
..: ♦ ':�.y..: vf�::%::>7::J,i�J.wJJ,(.:::
:;:.$.:� 5
;:' ,.
vJJ�...v...e;,:5
:vxCF:[:J:li:>is4y>I�':':.::>IfY'..:ak::.::;:%:::.::.
Sk!2:kg%
�.xF:. pp
. . ,
::>:::::...Qyo4 ::r
iii
�:i:,v
$ 0
ji. i.
%i%
$ 0
Personnel Services
Supplies
Purchased Services
832,336
832,336
Fixed Charges
Capital
163,348
163,348
Gross County Cost
$ 0
$ 0
$ 995,684
$ 995,684
Revenue
Net County Cost
$ 0
$ 0
$ 995,684
$ 995,684
Budget Positions
SUMMARY OF CHANGES: This is the first year for this budget. The start-up costs for the GIS in
the current year were budgeted in the Information Services budget unit. The budget includes
software of $38,536, computer hardware of $163,348, consulting services of $21,000, and mapping
costs of $750,000.
OBJECTIVES: By way of a contract implement a new geographical information system for Weld
County via a contract with SCT, and obtain and install new aerial mapping and controls for the
orthophotography for the urbanized areas of Weld County.
Mapping
Traininn
0
0
120
0
4 persons
600 sq. miles
36 persons
GEOGRAPHICAL INFORMATION
SYSTEM (CONTINUED)
1000-17350
FINANCE/ADMINISTRATION RECOMMENDATION: In 1996 the Board committed to the
development of a GIS for Weld County. A GIS Implementation Plan was developed and approved
by the Board in 1997. A major part of the implementation plan is the control for planimetric and
topographic mapping to support development of the orthophotography and to register parcel data.
The cost to do the urbanized areas in 1998 is budgeted at $750,000. Future expansion of this area
and effort will be dependent upon available resources and need. The bulk of the cost for this effort
is one time, with updates periodically every 5-10 years. The base operational costs of $750,000 will
not be included in future years. The commitment of these resources need to be reaffirmed by the
Board.
BOARD ACTION: Board approved budget as proposed and reaffirmed the county's commitment
to develop the GIS.
121
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CAPITAL OUTLAY
BUDGET UNIT TITLE AND NUMBER: Capital Outlay -- 1000-17500
DEPARTMENT DESCRIPTION: Central account for capital outlay items.
.�:.�:.:.:....J:...:E.•.:..V:O;:41>i>'.e:.�r.
0,:..Y.
rv..4>':..:x..x..:.:.>r[.>:�:.s...>
li:.>.J:....: .......x.:>.:.rv.::..;.i.:N'�
��[ $%i>".;l:#!#%!
:.. .�:, :.......;b:[b:
;>[;:..:;.fv:.'..>i'.T.4:;>:J>f:#fikY;,,yn.:hrv..k
[:ib>>'.:Y:.o::::;>rt:>.oi<.»i�::;ni,'o>.A`.:o>..:�:;>q`.v�J�;�;"b 4...CnC..O..vv.
a ,�{�,�
:..:.::::..:::.<...
.. <..::..,:..:.�.[.>:..:.n..4
iE;ci< ,y::RY3
E. ...��.:>...�f:ui 1>...[��....'...•f:..
.Qn
:.J:.4�Mvas
,...:s;::4.n.:,x'a>'?>•.r.>:^::
. J ... :
v F?i
...
>
;3"fi:.>J.:�..� ..!,:•,...,b$r
o'
Ssa�,Y;f yys,
::..: v,... �:Q.!�:
2. 4:.,:r[ .::;.
:#?i!¢g.: :! #., y,
Personnel Services
$ 0
$ 0
$ 0
$ 0
Supplies
Purchased Services
Fixed Charges
Capital
22,847
50,000
50,000
50,000
Gross County Cost
$ 22,847
$ 50,000
$ 50,000
$ 50,000
Revenue
Net County Cost
$ 22,847
$ 50,000
$ 50,000
$ 50,000
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: See listing of requested and recommended items.
OBJECTIVES: n/a
n/R
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board approved the $50,000 budget as proposed, but froze the $4,000 for the
ballot feeder until it is needed for a mail -in election.
122
CAPITAL OUTLAY (CONTINUED)
1000-17500
UESTEQ I EC tMMENDED
APPROVE
ELECTION:
Accuvote Automatic
Ballot Feeder (1)
CLERK AND RECORDER:
Overhead Projector
Map Files (2)
UNDESIGNATED
TOTAL
$ 4,000 $ 4,000
$ 4,000
(FROZEN)
500 500 500
9,000 9,000 9,000
36,500 36.500 36.500
$ 50.000 $ 50.000 $ 50.000
123
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Printing and Supplies -- 1000-17600
DEPARTMENT DESCRIPTION: Provides printing and supply support services to the county.
Personnel Services
0
0
$ 41,129
$ 41,129
Supplies
Purchased Services
54,200
37,742
54,200
37,742
Fixed Charges
Capital
Gross County Cost
Revenue
$ 0
$ 0
$ 133,071
108,000
$ 133,071
108,000
Net County Cost
0
0
$ 25,071
$ 25,071
Budget Positions
1.5
1.5
SUMMARY OF CHANGES: Due to changes in the operation of this function it has been converted
to a General Fund function versus an Internal Service Fund. With the new Finance system, the
supplies are charged directly to the using department and do not flow through this department. In
addition, key services of the department, such as postage processing and courier services, are not
charged back to the users. The only charges are for printing services. The department's services
and processes have been streamlined and, as a result, .5 FTE Office Tech II has been eliminated.
A study was done in 1997 to determine if the county should stay in the printing business or privatize
the function. The study determined that the county's printing costs were 2.5 cents per copy, and the
lowest private quote was 3 cents per copy. As a result, it is recommended the function be maintained
at the reduced staffing level making it cost competitive.
OBJECTIVES: 1) Provide high quality printing and copying services to user departments; 2) Meet
needs of departments in obtaining office supplies; 3) Accommodate departments in metering
postage; 4) Continue to maintain inventory levels at proper level; and 5) Provide county -wide courier
service to county departments.
124
PRINTING AND SUPPLIES (CONTINUED)
1000-17600
?°Ska<:»a>'.o:[..>'.L':kvii'ka�&'.>i�Ct$si>: :...:.:.a:.�x �.........1::..:::�:.::::y
a.... ...>• ...... ..klRa ::n..v..:
h:h n ' ...Jw...@['[n n �.<;k:,J.::
..:........`. .eek._..._:..
�}r
.vw.;a.>3 p>
nY:Yt �'kk:a
:>J>'W:.
wu
)S. �m..
aLniLJ.�,y..Y
.3:.
r..s .
:� � ..nS�
is
F ",J
:.a J �':aNriks::�
}y�
2,100
Reprographic Work Orders
2,058
2,100
Impressions
2,186,860
2,200,000
2,200,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the move to the
General Fund. In addition, it is recommended that the staffing and functional changes made in April
be continued in 1998.
BOARD ACTION: Board approved the move to the General Fund and the staffing leave and
functional changes made in April, 1997.
125
z
w
w
Emi
4tt
z
ci4
Es*
Cumulative Percent Increase: Sheriff's Office Local Costs
O
co
O
co
O
V
0
N
0
O
T
•Sheriff's Office
126
co
0)
T
N
0)
T
C)
C)
T
a)
0)
T
C)
C)
TM
a
T
N
a
O)
T
7C:;
a
T
0
a
T
a
CO
CT
)
T
O
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Summary -- All Departments
DEPARTMENT DESCRIPTION: See individual units.
$ 8,688,629
$ 9,012,687
Personnel Services
Supplies
$ 7,371,582
$ 7,733,793
Purchased Services
Fixed Charges
Capital
Gross County Cost
Revenue
585,126
1,710,389
205,064
2,088,156
214,645
2,374,303
214,645
2,369,023
23,460
26,655
$ 9,717,212
1,275,620
292,900
$ 10,319,913
1,211,984
0
87,000
$ 11,364,577
1,322,474
0
87,000
$ 11,683,355
1,322,474
Net County Cost
Budget Positions
$ 8,441,592
177.5
$ 9,107,929
195
$ 10,042,103
213.5
$ 10,360,881
213.5
SUMMARY OF CHANGES: See Individual Organization Units. Total Sheriffs Office budget is up
$1,252,952 in net county costs due to the new North Jail Complex.
OBJECTIVES: See Individual Organization Units
Average Daily Inmate Population
Jail Bookings
Civil Documents Processed
Patrol Calls for Service
269
9338
6434
272
9400
6082
275
9750
7,500
15142
15250
15500
127
SHERIFF'S OFFICE SUMMARY -
ALL DEPARTMENTS (CONTINUED)
FINANCE/ADMINISTRATION RECOMMENDATION: Budget is recommended as requested.
Sheriffs Office did a good job of incorporating the new jail into the overall budget plan within the
$1 million allocation which was planned for 1998. Included in the various capital budgets of the SO
is $30,000 for GPS locator units. This is a policy issue for the Board; however, because of increased
officer safety, it is recommended.
BOARD ACTION: Board approved all Sheriffs Office budgets as recommended, with the exception
of moving funding ($5,280) for A Kid's Place to a new budget unit. See details under individual
budget units.
128
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Sheriff Administration -- 1000-21100
DEPARTMENT DESCRIPTION: This budget unit supports other budget units within the agency.
These activities include office automation, clerical staff, training, uniforms, common office supplies,
accounting for inmate funds, commissary accounting/distribution to inmates, inventory control, etc.
Policy development and formulation of written directives are also key functions of the Sheriff and the
staff assigned to this budget unit.
Personnel Services
$ 476,557
$ 494,190
$ 449,886
$ 464,397
Supplies
58,647
53,250
59,345
59,345
Purchased Services
116,429
51,942
55,392
55,392
Fixed Charges
Capital
112
8,021
1,000
0
1,000
0
1,000
Gross County Cost
$ 659,766
$ 600,382
$ 565,623
$ 580,134
Revenue
75,546
13,600
17,100
17,100
Net County Cost
$ 584,220
$ 586,782
$ 548,523
$ 563,034
Budget Positions
12
12
11
11
SUMMARY OF CHANGES: Personnel Services line items have decreased due to a planned
reorganization associated with the opening of the new jail facility. Supplies have increased in this
budget due to the decrease in the Patrol Operations budget from the Postage and Printing lines.
Purchased Services have increased because of the additional cost to operate with additional
manpower. Three new vehicles (sedans) are requested and recommended for this budget unit in
the Motor Pool IS Funded.
Final budget adjustments include an increase in salaries of $14,511.
OBJECTIVES: 1) Promote effective and efficient delivery of services agency -wide; 2) Complete
the jail training design project and implement training; 3) Facilitate transition to central records and
communications with the Greeley Police; and 4) Coordinate, and implement transition to integrated
records and jail management computer system.
129
SHERIFF ADMINISTRATION (CONTINUED)
1000-21100
:..........:..[:..r:......[n.[..;..:...J:S �.:.....vrv...,.:.r':'[5.,.:.: r:..;..�.: r....am...n:.,n.n..
bra>a:: J>:br:..J..c..4n�..
......,. �:•' x:zRr �n>:..:....,[»::ar:..r:[.r:Jr»r:[.:!xbb;.'.n.o�..
'r3:S if�l::c"
...x.>::J .J'..>..b: p:....,[.:.>;;.
z[u...o.n .. ... rvR.:
o>S�. ubvb
YRG>
Rry`5
y�
�t1�
Applicants Processed
98
140
160
Civil Documents Processed
6434
6082
6500
Commissary Revenue Generated
$23,113
$24,000
$26,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Elimination of the
Instructional Design Manager is recommended as proposed by the SO.
BOARD ACTION: No change. Board concurred with the elimination of the Instructional Design
Manager position.
130
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Sheriffs Operations -- 1000-21200
DEPARTMENT DESCRIPTION: Provides field response to reports of possible criminal activity or
threat to general public safety in unincorporated areas of county and within municipalities contracting
for law enforcement service. Department provides crime prevention information and strategy
education, serves civil process and arrest warrants, transports prisoners, and conducts criminal
investigations. Activities are frequently coordinated with municipal, other county, state and federal
law enforcement and regulatory agencies.
:i'6;:k.:!>s.:>s:.rv.<:y k::kk::":!..Ru.:e..4:
:...._.... .. ......
.:_...::<..:... _.....:..:....._..
r.....:.r..4.<.,......>.y.....r,.<..;>:;kyl4
.::w4:<k.>�'.:TY3YiJ::h.>:::isk^:.<::�nl::�'<:,C,•);'�ki>:?rk
.... .....�. a...... ... ...Wn:n:. ...,4, :... ...
4544..,..
'A..4>'dnb`54 Y.;::.
.. _.... _„.,.,.,.,...,..b,..:.:.>:
�'
4.. ,y........::..[......c>:k.;:':!.<.:.y...y....o:4:
i�J><s.S. .; .,
.. ,:,. .. ...4..v., ....4 rv.:4:.,......
._....ry L.v'
.,.:..... 4.:..x:..,::4. »'rv.:y>
v4:'L;e..r::!<.::4.. ..
v..�.
.w.v .n .:.v,
................. ....:.....v!:
......:.:i's:>:4¢;4y;�.
k:.. >.. ... ...>., e>:L;:�
�k� .4: rvti:<.i
�>:y
Personnel Services
$ 2,510,540
$ 2,476,250
$ 2,448,776
$ 2,543,172
Supplies
43,416
39,764
38,000
38,000
Purchased Services
408,487
439,987
536,758
531,478
Fixed Charges
1,285
0
0
Capital
8,037
40,100
46,800
46,800
Gross County Cost
$ 2,971,765
$ 2,996,101
$ 3,070,334
$ 3,159,450
Revenue
194,350
187,700
187,846
187,846
Net County Cost
$ 2,777,415
$ 2,808,401
$ 2,882,488
$ 2,971,604
Budget Positions
55
55
55
55
SUMMARY OF CHANGES: Supplies have decreased due to the transfer of the Postage and
Printing lines to the Administration Organization Unit. The Services line item increase is due to the
commitment to joint improvements being made to the out -door Weld County/Greeley Police
Department Range ($30,000). Motor Pool funding has also increased by $66,427 this year to meet
the needs of this department. Training funds have also increased. The Equipment line item
increase is the result of planned GPS units in each patrol car. This is a safety issue that will enable
dispatch to quickly pinpoint the approximate location of each unit during an emergency.
Final budget adjustments include an increase in salaries of $94,396.
OBJECTIVES: 1) Involve community members more directly in prevention, investigation, and
prosecution activities; 2) Integrate victim advocacy in role of deputy sheriff; 3) Allow deputies to
become more self -directed as community facilitators, problem -solvers, and positive role models; 4)
Maintain the safety of the public, employees, and prisoners; 5) Maintain open, active, honest
communication internally and externally; and 6) Meet statutory responsibilities of the Sheriff.
131
SHERIFF'S OPERATIONS (CONTINUED)
1000-21200
._......,.,.,: wv:..�.: J,.., .. ..rn.16.:.::.w,n :o>. ,:o.:...xi>: kog::Yfl`:.':::.v.
. n'.i � � .......r>v' :..>2...>::
v.l.V�iF:XJ
L'9.k,.>.....�q..,:iJ�:>[.S•.:....:.
�:.: ........... . .o .:'>�:.:. .,..::.,..n..,...v ...: ..
......... i..,.: .,:..>:T. .. .:.Gn::; y,:,,:w:J :>y.:;
S�C� @.i:T:av:
r... ............v:C:<ri':�r:.
:J:.:..a,::,... :.... .5>,.,
, K.:.
i:!ry: ;b....g::,y.>`4i:��:i:Y°;jia�<:ii:
::ii's,?;;`fit;:`:..
* nr
ai'vi �• i'i:C":.$
^& .≥, kt: >k_
Total Calls for Service
15142
15250
15500
Part 1 UCR Offenses
1220
1200
1250
Emergency Response 'T ime
13:52
14:00
14:10
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. GPS units are
recommended for officer safety.
BOARD ACTION: GPS units were approved by the Board. The Board moved the funding ($5,280)
for A Kid's Place to a new budget unit. The funds for A Kid's Place cannot be spent until a new
501(c)(3) organization is created, separate from United Way.
132
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: County -wide Animal Control -- 1000-21230
DEPARTMENT DESCRIPTION: Provides limited enforcement of Weld County Ordinance 88, as
amended, pertaining to dogs -at -large. Department composed of three, half-time, hourly positions
providing a total of 60 hours service each week. Response outside the dedicated time provided by
deputies is limited to cases where public safety threat exists.
:i:.:::..;:<;::....,.;
.....,. [:: >. a ... :... ......: ..�. v ..
2 ...n..e....:..... _:.:.. ,.._: ,.4:..:.
....:..�........ ...o..... y..u:. :. ..viv..
:ti.�:.:..........:xkb .rv.c.... .r. io:.v .rv..L...
c 4nv...:4 r.a4::..q..v.
dei:k:x�..:.:.C�:`:'>:Sn,.
is
ry u. ......,;...
�. ... _:.. ,..:..:.,.
.�....... .o:en:.o. ....:..........
n... ..
R::.d q : i0z;.:.,
[.4i.<.:[
,.... [ .,...:..>[::.,: a;;;p
_:.a.. 4 r.. ...:..
i c...b. .Y .4
..:: u.....: a.:.:.:.4:...........: yrvh .
..: ....
�,4`S'%:'''::44,.>;>;; '<;'r::>;>;4: le
..o ... 4..:
n ...n..b:::.;:[a..>n:.� ,:.o...cn:%i:.
.>..L........::..... v
fdy
...:.rv. ....:... .,;;.. ..
^Y<`rv:...c'
n?b,..
Personnel Services
$ 32,453
$ 39,477
$ 35,679
,:�.:
$ 37,106
Supplies
2,197
1,450
1,450
1,450
Purchased Services
98,099
54,663
57,015
57,015
Fixed Charges
800
0
0
Capital
6,000
4,200
4,200
Gross County Cost
$ 133,549
$ 101,590
$ 98,344
$ 99,771
Revenue
0
0
Net County Cost
$ 133,549
$ 101,590
$ 98,344
$ 99,771
Budget Positions
1.5
1.5 1.5
1.5
SUMMARY OF CHANGES: Purchased Services have increased due to increased costs to the
Northern Colorado Animal League and Motor Pool. Capital has decreased due to installing the MDT
computer in this unit. The installation of a GPS locator in this unit has also been requested for 1998.
Final budget adjustments include an increase in salaries of $1,427.
OBJECTIVES: 1) Provide efficient and effective service within allocated resources.
Call for Service
505
520
650
Animals Transported to Shelters
657
788
920
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
133
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Regional Forensic Laboratory -- 1000-21260
DEPARTMENT DESCRIPTION: Jointly funded, limited forensic laboratory between the City of
Greeley and Weld County. Two municipalities also have agreements for services on a contract
basis. Laboratory provides forensic analysis of evidence in drug, arson, and paint transfer cases.
The laboratory is the only forensic laboratory in Colorado meeting the stringent requirements for
accreditation by the American Society of Crime Lab Directors.
Personnel Services
$ 74,606
Supplies
Purchased Services
5,044
10,177
$ 77,944
5,250
8,173
$ 77,944
5,250
8,573
$ 80,817
5,250
8,573
Fixed Charges
Capital
Gross County Cost
Revenue
21,263
5,434
$ 116,524
112,410
26,900
$ 118,267
59,316
0
26,500
$ 118,267
59,316
0
26,500
$ 121,140
59,316
Net County Cost
Budget Positions
$ 4,114
1
$ 58,951
1
$ 58,951
1
$ 61,824
1
SUMMARY OF CHANGES: No major changes. An increase in the cost of inspections was offset
by a decrease in capital equipment. Funds were also requested from the Weld County Task Force
Board for Trust Funds to update equipment in the lab that is used to test drugs.
Final budget adjustments include an increase in salaries of $2,873.
OBJECTIVES: 1) Provide accurate, competent, and timely analysis of evidence to meet the needs
of submitting agencies; and, 2) Maintain ASCLD Laboratory certification.
134
REGIONAL FORENSIC
LABORATORY (CONTINUED)
1000-21260
'la..:..... ... ,. ... ..o"v,._•o.<'<:+Y7 ....: < .:...�... .. ..
iN.<y.
%;
_.... .. s. u .........::::D.....
-" .5...:..,: :�:x.,:≥'�:oy.;¢l3:ii 3:.a
y,e'::Gc.
v . u.
G>
Lc>X:L� ..:S<;
,
Drug Items per Year
590
550
600
Arson Items per Year
3
20
15
Paint Items per Year
14
20
15
Analysis Hours per Year
680
700
750
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
135
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: MULTI -JURISDICTIONAL DRUG TASK FORCE
BUDGET UNIT TITLE AND NUMBER: Drug Task Force -- 1000-21410
DEPARTMENT DESCRIPTION: Multi -Jurisdictional Drug Task Force providing drug interdiction by
overt and covert investigation throughout Weld County. This is the only drug or narcotics unit for any
law enforcement agency in Weld County: Task Force personnel are directly supervised by the
Greeley Police Department with policy and strategic direction from a Control Group of area chiefs
and the sheriff.
•
�R :r:•:;::::';hGFa iM'iiT C' ,;::Jr:.:::.
Personnel Services
..
$ 132,969
L:..
$ 122,060
....::............... .
�y
$ 122,060
$ 122,060
Supplies
0
0
Purchased Services
57,498
70,248
70,248
70,248
Fixed Charges
0
0
Capital
0
0
Gross County Cost
$ 190,467
$ 192,308
$ 192,308
$ 192,308
Revenue
103,962
122,060
122,060
122,060
Net County Cost
$ 86,505
$ 70,248
$ 70,248
$ 70,248
Budget Positions I 3
I 2
I 2
2
SUMMARY OF CHANGES: No change. Deputy DA will be funded in 1998 via the state grant.
OBJECTIVES: 1) Identify drug dealers and habitual users; 2) Prosecute targeted individuals
identified; and 3) Establish an exchange of information with other law enforcement agencies.
Criminal Cases
289
303
318
Drug Arrest
Search Warrants
160
146
204
150
220
160
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
136
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: North .lail Cnmplex - 1000-74410
DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for
juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The
jail is mandated to be clean, wholesome, safe, well -maintained and in good repair by Colorado
statutes and a wide range of professional services, including medical care, food preparation,
structured prisoner programs and activities are provided to meet these mandates. The county jail
also operates a non -secure residential work release facility and electronic home monitoring as jail
alternative programs.
Personnel Services
0
Supplies
Purchased Services
$ 454,392
26,750
90,272
$ 2,822,267
106,500
1,331,475
$ 2,930,011
Fixed Charges
Capital
Gross County Cost
Revenue
$ 0
208,000
$ 779,414
0
0
$ 4,260,242
Net County Cost
$ 0
$ 779,414
Budget Positions 18
812,772
$ 3,447,470
106,500
1,331,475
0
0
$ 4,367,986
812,772
$ 3,555,214
75 75
SUMMARY OF CHANGES: This facility is scheduled to open in November 1997. Historical data
was used to estimate the cost to staff and operate the building. Revenue is based upon an average
of 35 DOC inmates, at $45.06 per day in 1998.
Final budget adjustments include an increase in salaries of $107,744.
OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and
effective manner; and 2) Identify and implement Jail alternatives to prolong the useful life of the new
jail facility.
137
NORTH JAIL COMPLEX (CONTINUED)
1000-24410
WORKLOAD
ACTUAL !
ESTIMATED
PROJECTED
Average Daily Population
0
0
175
Bookings
0
0
9750
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board approved funding as requested.
138
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Centennial Jail -- 1000-24420
DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for
juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The
Jail is mandated to be clean, wholesome, safe, well -maintained and in good repair by Colorado
statutes and a wide range of professional services, including medical care, food preparation,
structured prisoner programs and activities are provided to meet these mandates. The county jail
also operates a non -secure residential work release facility and electronic home monitoring as jail
alternative programs.
Personnel Services
$ 4,101,514
$ 4,024,440
$ 2,686,977
$ 2,788,538
Supplies
Purchased Services
475,072
993,031
74,500
1,343,410
0
286,522
0
286,522
Fixed Charges
Capital
Gross County Cost
Revenue
5,163
$ 5,574,780
766,081
10,900
$ 5,453,250
790,928
0
8,500
$ 2,981,999
85,000
0
8,500
$ 3,083,560
85,000
Net County Cost
Budget Positions
$ 4,808,699
104
$ 4,662,322
104
$ 2,896,999
67
$ 2,998,560
67
SUMMARY OF CHANGES: This budget has been greatly reduced due to the scheduled opening
of the North Jail Complex in late 1997. The NJC will become the core facility in 1998; therefore,
much of the manpower, supplies and service line items will be included in the NJC budget.
Final budget adjustments include an increase in salaries of $101,561.
OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and
effective manner; and 2) Identify and implement Jail alternatives to prolong the useful life of the new
jail facility.
139
CENTENNIAL JAIL (CONTINUED)
1000-24420
t:3s!Ei
se�:r
>
^T
..>n...v.:. ... ..... ..<........'..':i;::.>.:':.
^<.'i:
Average Daily Population
269
272
100
Bookings
9338
9400
N/A
Average Daily DOC Population
40
42
60
Work Release Population
44
56
60
Electronic Home Monitoring
9
18
24
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
140
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE
BUDGET UNIT TITLE AND NUMBER: Office of Emergency Management -- 1000-26200
DEPARTMENT DESCRIPTION: Develops, plans, coordinates emergency planning in case of either
natural or other disaster on county, state, and federal level. Coordinates emergency response
exercises for participants to evaluate effectiveness and improvements.
k,:..»...:✓......>.�:,..k.:.;i:n:rmk>;Yo......... �:.: r6r`:,L.>
;fai.••
S':..>.!h.„...:..Q.,>c..F;:>ik:Fk>':.%7.
•:y.>;c. ...... .. ..:.�... :..:::.. ...
vf;.
.: ^`:kA:✓ Y::>V;:
;JS:.:.
i'Safy
e`9ayn u';k L..
pYkr:;;�`4':::k
Personnel Services
$ 42,943
$ 45,040
$ 45,040
$ 46,586
Supplies
750
4,100
4,100
4,100
Purchased Services
26,668
29,461
28,320
28,320
Fixed Charges
0
0
Capital
0
0
Gross County Cost
$ 70,361
$ 78,601
$ 77,460
$ 79,006
Revenue
23,271
38,380
38,380
38,380
Net County Cost
$ 47,090
$ 40,221
$ 39,080
$ 40,626
Budget Positions
1
1
1
1
SUMMARY OF CHANGES: MDT's have been installed in all patrol units, which is reflected in a
substantial decrease in the cellular phone usage for patrol officers since MDT units provide a great
abundance of information to the officer on the street.
Final budget adjustments include an increase in salaries of $1,546.
OBJECTIVES: 1) Comply with state and federal EMA programs.
141
OFFICE OF EMERGENCY MANAGEMENT (CONTINUED)
1000-26200
.u.r...
...R 3 ..h.. ...3:� 9r
v: CS:.y9.>:C. o .J� v:?%ca?:.JR
. ,t' % �
.._.a..:'[;,.2,<.� )'A; 1 : ≤ � 1r5::$J`:i�,r<S::gp,:RiS..r
Number of Completed Plans
`4sc :`.
.:r[. .::<9..... :> .<.
,3... ..3. '.<i.J3y,J':i
...9x.3:::::...
:[.:::3:,u . n,o ..
2
�. V
azx::e:,
�'>: .... '<z£: ?:3:>
..e:,w'3.
"3.. L„ ?.C.R.
`^:•c,S4.v,.
:.'�4: p3
2
%� n: na fir. :p.,.,>:>
.h'C�5`.';..),
7.<; A
2
Number of Public Education
Classes
10
15
20
Number of Incidents
80
90
95
Number of Exercises
6
7
7
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
142
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: County -wide Communications -- 1000-22100
DEPARTMENT DESCRIPTION: Provides dispatch services for 22 law enforcement agencies, 19
fire departments, 2 rescue/ambulance departments, plus local government including public works.
y.
F JV.!a
T.:.r. sk
' i?
U.
o..
:v '> y:
[..r
k:d:'3:
3va
.x
..
wo
i3'in�% g�
;ter. '
Personnel Services
$ 0
$ 0
$ 0
$ 0
Supplies
Purchased Services
615,190
663,047
784,288
784,288
Fixed Charges
Capital
Gross County Cost
$ 615,190
$ 663,047
$ 784,288
$ 784,288
Revenue
74,208
58,700
156,013
166,213
Net County Cost
$ 540,982
$ 604,347
$ 628,275
$ 618,075
Budget Positions
--
--
- -
--
SUMMARY OF CHANGES: On May 3, 1993, Weld County entered into a contract with the City of
Greeley to operate and maintain the Weld County Regional Communication Center, criminal records
management, and criminal justice information center. Details of the total cost of the contract are as
follows:
143
COUNTY -WIDE COMMUNICATIONS
(CONTINUED)
1000-22100
.5 Services Sergeant
1.0 Upgrade Police Lieutenant to
Captain
1.0 Upgrade Computer System
Manager
1.0 Computer System Analyst
1.0 Systems Administrator I
11.5 Dispatchers at PD
3.0 EMD Dispatchers
4.75 Data Entry Clerks
1.0 Data Coordinator
Radio Maintenance
Computer Maintenance
Radio Enhancements
Tower Rental
Utilities
Computer Enhancements
TOTAL COST
TOTAL WCRCC
$ 34,408 $ 34,408
19,284
12,977
51,896
38,551
452,605
96,957
178,352
26,415
103,784
131,207
20,000
12,250
6,000
100,000
$1.284,686
19,284
0
0
0
452,605
96,957
0
0
103,784
0
20,000
12,250
6,000
0
$745,288
CJIS
$ 0
0
12,977
51,896
38,551
0
0
178,352
26,415
0
131,207
0
0
0
100.000
$539.398
The County receives any cost reimbursement from user agencies for radio repair ($18,500),
Emergency Medical Dispatchers ($96,957), and reimbursement for AirLife services ($38,048) for a
net cost of $630,783. Of the above costs, the $1,289,686 contract will be allocated as follows:
$750,288 to the Weld County Regional Communication Center and $539,398 to the Criminal Justice
Information System. Included as an enhancement to the computer system is $100,000 via Tiburon.
Phone costs of $30,000 and motor pool costs of $4,000 are included in the budget outside of the
contract.
The budget shows an increase of three EMD dispatchers paid for by the Weld County Ambulance
Service, and one additional data coordinator for records. Salary increases for contract staff are
included. Computer maintenance is up $8,647. Overall net county costs are up $26,436. Total
contract cost for the Communications Center and Criminal Justice Information System is up $48,001,
or 4.29%
144
COUNTY -WIDE COMMUNICATIONS
(CONTINUED)
1000-22100
OBJECTIVES: 1) Perform emergency service and dispatching for 43 law enforcement, fire and
ambulance departments/agencies throughout the county; 2) Schedule radio maintenance and repair
services; 3) Perform NCIC/CCIC termination operations for information inquiry requests from user
agencies; and 4) Operate and maintain the E-911 emergency telephone system.
Calls for Service - Fire
14,300
15,000
15,000
Calls for Service - Law
Enforcement
177,405
180,000
185,000
Primary agencies dispatched
43
43
43
* NOTE: Does not include City of Greeley calls.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Revenue was increased by $10,200 for tower rental due to new contract with
Sprint. No other changes. Board reaffirmed support for Emergency Medical dispatching.
145
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: Communication System Development -- 1000-22200
DEPARTMENT DESCRIPTION: Capital outlay for development of the county -wide communications
system.
:.... :...:.... :'L <: i<!3
..........._.,...S. ..:.::.>.w....xJ :.. ..... at ... %.
:.>2....:aJ....,.
YF^:
ai:;:<:J:::::f2';:i%;>.:::c:3:.sc,
.i.,..J .. .. .4.>.J,...
:..<..;.... ... >.c:.
..Jzc.
$ 0
3�a�- %n33t
<..e. ...
J>
$ 0
Vii:�[i� 3
...,2.
$ 0
s3:
$ 0
Personnel Services
Supplies
Purchased Services
Fixed Charges
Capital
9,649
20,000
3,750
3,750
Gross County Cost
$ 9,649
$ 20,000
$ 3,750
$ 3,750
Revenue
Net County Cost
$ 9,649
$ 20,000
$ 3,750
$ 3,750
Budget Positions
--
--
--
SUMMARY OF CHANGES: Budget includes a 5 KVA Uninterrupted Power Supply (UPS) to avoid
difficulties with power flow and maintenance of radio communications when the systems converts
over to the backup generator. City of Greeley is splitting the $7,500 cost of the UPS. No other items
are requested, which results in a reduction of $16,250.
OBJECTIVES: To enhance the existing regional communications radio system until it provides
satisfactory county -wide coverage.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
146
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: E-911 Administration -- 1000-22300
DEPARTMENT DESCRIPTION: Administration of County -wide E-911 system.
.o...b':c.:..,.:........r.,>::�c:k:y,.:<:
_.. ..... ..: ........nc.R::«<.,.:x..�x..., .... ,
... ... .._...... :J.; ,?,.%:..e.3:
,. :.......<... .: .. .... .... .... x.,.....�..y...:.:,....::...on.::R<.,.
,T :::..... .:... .4 . b.♦ .... .x..R «
T..<J:. .>:b...¢.<ccbn.;�,Q.
%..%
".J>'k ., x :1'.
<,..::...::::SS;:k.::5.....
',.......:.<yj:<.:«<....:.:...:R
.?.. :o::.>.....,....;»,
.... ....r ...:....�........::....:
o: . Y...`S
..,Y......;> <.P"��"ii�' Ji:.y._..5:.,:.:.
, ..::J��
J.: r%i>vy.JR:.::x:..
,..:nb. an; ...�r.J.,;.�., ..�
x.,.. ..,,.w:...<Yb'\<e..,
b ...:b... vb ....
A: e.
%EiY.
'. rak:
,'.;.:<>::� St$:ckA
.:e.:%?G::.;:
`.<v .M. tkv....r.::n... 'o:T:Y.;,<.
J
.>.' x .l
:. %T
..j::; Jn:C
'�ryiss s
�k`�`:?J.
Personnel Services
$ 0
$ 0
$ 0
Supplies
Purchased Services
561
700
700
700
Fixed Charges
Capital
Gross County Cost
$ 561
$ 700
$ 700
$ 700
Revenue
Net County Cost
$ 561
$ 700
$ 700
$ 700
Budget Positions
--
--
SUMMARY OF CHANGES: No change.
OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop and
maintain E-911 emergency telephone system.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
147
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNICATIONS
BUDGET UNIT TITLE AND NUMBER: Criminal Justice Information System -- 1000-22400
DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system
serving multiple public safety agencies, including computer -aided dispatch, criminal records
management, jail records management, and prosecution system.
i'l!vrv...
p
:;<?.c+o..
iyu$ry
:
`Personnel
Services
$ 0
:'''$'
$ 0
$ 0
Supplies
2,500
Purchased Services
558,004
494,075
539,398
539,398
Fixed Charges
99,555
Capital
18,153
Gross County Cost
$ 678,212
$ 494,075
$ 539,398
$ 539,398
Revenue
2,500
Net County Cost
$ 675,712
$ 494,075
$ 539,398
$ 539,398
Budget Positions
--
--
--
SUMMARY OF CHANGES: See Communications budget unit for details of the consolidation of the
communications dispatch center and criminal records system with the City of Greeley. This budget
unit includes $439,398 operational costs for the maintenance of the information and records system
with the City of Greeley. $100,000 is included in the contract for enhancements to the Criminal
Justice Information System. Increases are the additional Data Coordinator ($26,415), Computer
maintenance ($8,647), and salary increases for contract staff.
OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information system
that includes criminal records management, computer -aided dispatch, jail records management, and
prosecution system.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
148
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CORONER
BUDGET UNIT TITLE AND NUMBER: Coroner -- 1000-23200
DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies are
performed in all cases of suspicious death or at the discretion of the Coroner's or District Attorney's
Office. State laboratories are available in Denver; however, Weld County's Coroner usually employs
the registered pathologists and laboratory facilities of North Colorado Medical Center and McKee
Medical Center.
Personnel Services
$ 86,361
Supplies
Purchased Services
6,407
128,644
$ 99,393
3,150
123,814
$ 111,694
3,150
129,014
$ 105,786
3,150
129,014
Fixed Charges
Capital
Gross County Cost
Revenue
2,061
$ 223,473
1,245
$ 226,357
500
$ 243,858
500
$ 237,950
500
Net County Cost
Budget Positions
$ 222,228
2
$ 225,857
2.5
$ 243,358
3.0
$ 237,450
2.5
SUMMARY OF CHANGES: Budget request includes a 5% increase in professional services for
autopsies, lab, and pathologist contracts ($ 5,200). In addition, a .5 FTE clerical position is being
requested as discussed with the Board in May 1997. The cost of the clerical position would be
$12,301.
Final budget adjustments include an increase in salaries of $6,393.
OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations.
149
CORONER (CONTINUED)
1000-23200
Death Caseload
539
625
675
FINANCE/ADMINISTRATION RECOMMENDATION: Increase in professional services of $5,200 is
recommended to accommodate contractual increases. The additional clerical position is a policy
issue related to level of service for the Coroner's Office.
BOARD ACTION: Board approved an addition of .5 FTE for clerical support on a temporary basis.
Once the Coroner's Office relocates to the new Health Building, the position will be reviewed.
Increases in Professional Services were approved.
150
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: COMMUNITY CORRECTIONS
BUDGET UNIT TITLE AND NUMBER: Community Corrections -- 1000-24200
DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with
Section 17-27-101, et seq, CRS, 1973, which authorizes the diversion of non-violent offenders not
eligible for probation from state penal facilities to community programs. Operates under the Board
of County Commissioners with some delegated authority to the Community Corrections Board.
Personnel Services
$ 26,725
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
Revenue
Net County Cost
Budget Positions
1,220
2,269,537
18,879
$ 2,316,361
2,316,361
$ 0
1
$ 28,000 $ 31,509
1,000
500
2,017,372 2,393,655
103,523 13,680
2,000
$ 2,151,895 $ 2,439,344
2,151,895 2,439,344
0 $ 0
1
1
$ 31,509
500
2,393,655
13,680
$ 2,439,344
2,439,344
$ 0
1
SUMMARY OF CHANGES: Budget consists of the base Community Corrections budget funded at
$139,089, the Residential Treatment Center funded at $788,301, and the Restitution Center funded
at $1,511,954. Total state funding for the program is up $287,449.
OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2)
Carry out all community corrections contract requirements of the State of Colorado.
Client Days
48,298
50,625
55,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100%
state funded.
BOARD ACTION: No change.
151
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC SERVICE - DUI
BUDGET UNIT TITLE AND NUMBER: Useful Public Service -- 1000-24300
DEPARTMENT DESCRIPTION: Program provides an alternative to jail for first time drunk driving
offenders by requiring court sentenced hours of useful public service. Most county and some district
court referrals are sentenced to useful public service. Beginning in 1989, convicted uninsured
drivers have a mandatory useful public service sentence of 40 hours.
�:.. x,.>:.,.:w., :..,, :, x..m,,...:..::.„,. .,5.`.✓.,...�.:,
:,,...::..., :..,.max.» .. .-s.
.g ..,,..L.:9.4. .
�j >.
�....
".'3:2::4
Q,2".y.F
,.,,...x
.....�... �4
3:.yx� ;>:R'Yr.T
,,.;...::.a:�$y'..:. x:'b.<x�:4.G.,,,:.�..';
�2>.<. .�:'� ::8<.._
a
s'23x:
w::�y,
,2. `�,
"i33z2%
Personnel Services
$ 135,661
$ 141,677
$
0
$
0
Supplies
929
1,316
0
0
Purchased Services
4,648
3,281
0
0
Fixed Charges
4,058
4,576
0
0
Capital
Gross County Cost
$ 145,296
$ 150,850
$
0
$
0
Revenue
178,381
165,000
Net County Cost
$ -33,085
$ -14,150
$
0
$
0
Budget Positions 5
5
0
0
SUMMARY OF CHANGES: On February 3, 1997, the Board of Weld County Commissioners
entered into a contract with Intervention, Inc., to privatize the Useful Public Service program. The
program will be paid for entirely by client fees with no county subsidy. As a result, this budget unit
is eliminated for 1998.
OBJECTIVES: N/A
Clients per month
0
0
0
FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend elimination of this budget unit
since the county no longer provides the service directly.
BOARD ACTION: Concurred with recommendation.
152
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PLANNING AND ZONING
BUDGET UNIT TITLE AND NUMBER: Buildina Inspection 1000-25100
DEPARTMENT DESCRIPTION: Administers building codes; makes on -site inspections during each
phase of construction to insure minimum requirements are met. Assists Weld County Citizens in
understanding and applying the Uniform Building Code for upmost construction safety.
Personnel Services
$ 290,896
Supplies
Purchased Services
11,898
43,616
$ 296,972
5,500
44,679
$ 331,180
5,500
44,679
$ 343,996
5,500
44,679
Fixed Charges
Capital
Gross County Cost
Revenue
50,049
4,577
$ 401,036
547,676
50,049
$ 397,200
429,200
50,049
$ 431,408
Net County Cost
Budget Positions
$ -146,640
7
$ -32,000
7
575,200
$ -143,792
8
50,049
$ 444,224
575,200
$ -130,976
8
SUMMARY OF CHANGES: Budget reflects the mid -year restructuring of Planning and Building
Inspection with the addition of 1 FTE Building/Electrical Inspector position. All other line items
remain the same. It is recommended there be an increase in building permit fees to the UBC 1994
Code level. This will make fees consistent with the fees charged in the region. This will be a
revenue increase of $27,524 over 1996 actual revenues, but a $146,000 increase over the 1997
budgeted amount. The budget includes an upgrade of vehicle type for Building Inspection to four
wheel drive vehicles with the replacement of three vehicles.
Final budget adjustments include an increase in salaries of $12,816.
OBJECTIVES: 1) Review and issue 1,800 construction permits; 2) Conduct 14,000 construction
inspections; 3) Upgrade to Windows version of Sierra; 4) Continuation of follow-up on old permits;
5) Update and redesign current forms and handout.
153
BUILDING INSPECTIONS (CONTINUED)
1000-25100
Construction Permits
1721
1,800
Construction Inspection
Building Code Inspection Follow-
up
Old Permits Finaled/Expired
12,345
0
0
13,000
200
160
1,800
13,000
200
160
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the reorganization
and additional Building Inspector/Electrical Inspector approved by the Board on July 8, 1997. The
part-time position to catch-up on old permits is not funded beyond 1997. If the position is still needed
next year it will be due to the higher activity level and added revenues should be available for a
supplemental appropriation.
The fee increase to the UBC 1994 Code is consistent with the county policy to follow the UBC rate
schedule with the adoption of the respective code year. In addition the fees will be consistent with
the fees charged in the region by other jurisdictions. The goal has been for Planning and Building
Inspection to be as close to self-sufficient functions as possible when costs and revenues are
combined. The rate change will bring the revenues for both to within $42,399 of the two functions
being self-sufficient. In this way growth is paying its way and not being subsidized by general
property taxes.
BOARD ACTION: Board reaffirmed the July 8, 1997, reorganization. The proposed fee increase
to the UBC 1994 code was also approved by the Board.
154
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: Weed and Pest -- 1000-26100
DEPARTMENT DESCRIPTION: Enforces noxious weed ordinances and statutes for weed district
within the county. Sprays county roads for weed control. Inspects elm trees for DED and removes
infected trees.
Personnel Services
Supplies
Purchased Services
$ 100,768
53,101
27,327
$ 82,043
43,390
38,658
$ 98,043
43,390
38,958
$ 83,589
43,390
38,958
Fixed Charges
Capital
Gross County Cost
Revenue
6,102
$ 187,298
15,805
$ 164,091
6,000
$ 180,391
1,000
$ 165,937
1,000
Net County Cost
Budget Positions
$ 171,493
1
$ 158,091
1
$ 179,391
1
$ 164,937
1
SUMMARY OF CHANGES: Budget request includes additional staff of two temporary field tech
positions (five months) for land owner contacts, and two current field tech positions for an additional
month in the fall for spraying ($16,000). An additional $300 for postage is requested.
Recommended budget does not include the costs of $16,000 for expansion of services, but does
include the additional $300 for increased certified mailings and increased cost of postage. Revenues
are down $5,000 due to no commitment from the West Greeley Soil Conservation District to pay for
added spraying in their district.
Final budget adjustments include an increase in salaries of $1,546.
OBJECTIVES: 1) Carry out Colorado Weed Management Act (Noxious weed control) on county
property; 2) Work with weed complaints and help landowners comply with weed law; 3) Initiate
educational programs to inform the public of the "Colorado Weed Management Act"; and 4) Carry
out weed control for all divisions of the Public Works and Buildings and Grounds Departments.
155
WEEDS AND PESTS (CONTINUED)
1000-26100
Noxious Weed Control (miles)
Other Vegetation Management
(acres)
Landowner Contacts (each)
2,700
150
250
3,300
75
600
3,300
75
600
FINANCE/ADMINISTRATION RECOMMENDATION: Expansion of service is a policy issue for the
Board. The cost for the added staff would be $16,000. The Board needs to address the drop in
revenue ($5,000) from the soil conservation district and decide if the county wants to maintain the
same level of service without the district's financial participation. Policy issue.
BOARD ACTION: After a review of the weed management ordinance (Ordinance #169-A) and the
objectives and goals of the county weed plan, the Board asked staff to identify what resources were
needed to fully carry out the county weed plan adopted by the Board. The Vegetation Management
Specialist presented a budget of $204,096 to fully do the job and then not have a need to keep
coming back to the Board for additional funds. The Board agreed to the full funding of $204,096 with
the understanding that the county weed plan, as adopted, will be carried out with these resources
and no more. Staff agreed to this commitment.
In addition if the Weed and Pest staff applies for grants, no additional county funds will be made
available beyond the agreed upon funding level of $204,096.
Staff is also to approach the Soil Conservation District for the $5,000 in support they paid in the 1997
budget year. If received no additional appropriations will be made. Also, the Board told the
Vegetation Management Specialist to advise the district that if they fund a matching fund program
with the landowners, not to expect county participation now or in the future in a cost -sharing program
due to limited county funds.
The Board transferred $39,159 to fund the Weed and Pest program from Public Works Contract
Services, since the weeds are on county road rights -of -way.
156
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: General Engineering -- 1000-31100
DEPARTMENT DESCRIPTION: Provides consulting services for selected bridge designs, air
pollution permits and land mine reclamation permits; field survey operations to establish line and
grade control; administrative and inspection work in utility and subdivision construction; performs
laboratory tests to determine soil properties, construction and materials quality; all phases of highway
engineering, bridge engineering, design and construction inspection.
Personnel Services
Supplies
Purchased Services
$ 337,020
14,183
79,044
$ 314,327
20,000
56,561
$ 314,327
Fixed Charges
Capital
Gross County Cost
Revenue
2,058
1,790
$ 434,095
$ 390,888
20,000
56,561
$ 390,888
$ 340,397
20,000
56,561
$ 416,958
Net County Cost
$ 434,095
Budget Positions 7
$ 390,888
$ 390,888
6 6
$ 416,958
SUMMARY OF CHANGES: Operating levels requested are the same as current year.
Final budget adjustments include an increase in salaries of $13,395.
OBJECTIVES: 1) Design and manage contract construction and provide technical support for other
Public Works Department, as well as other Weld County departments, such as Planning,
Purchasing, and the County Attorney's office; and 2) Perform all necessary bridge inspections,
pavement management, construction management and inspection material testing, bridge grant
administration, and utility permitting and inspections.
157
GENERAL ENGINEERING (CONTINUED)
1000-31100
Bridge Inspections
Bridge Design/Construction and
Administration
0
1,905,388
120
3,032,600
150
602,500
Road Projects
Utility Permits
16.7 miles
257
20 miles
300
20 miles
300
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board authorized the upgrade of Engineer II to Engineer III ($8,003), and an
Engineering Tech II to Engineering Tech III ($4,672). Individuals in both cases had upgraded their
skill level per career plan developed in 1995. No other changes. Board eliminated the automatic
upgrades for career plans developed in 1995, effective January 1, 1998.
158
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: MISSILE SITE PARK
BUDGET UNIT TITLE AND NUMBER: Missile Site Park -- 1000-50100
DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and
related equipment, as well as the missile silo and archive storage areas. Provides security for the
park.
............ .. .....< ......_v%o'.>'....
D:i:>:::�•i.::?.<y.;;>:a.<:.'r::.x:�"i3;::>".>'.>:.:.^::.:c.......;.,.a.,,..�:.n:<�::?,;?e..�....a.,.
_>:, a>;>:'i:::. .,..,. ,>...T':C'Q:iC>A'.i.
u.}...:,....F....c:.
._..........S
. a? .;i.
... v,;yxyc:.
e.>'<9.'F.
^T:b...vo,1:::.:.v
., .. :... ,> ...$n ..
.::.: §.:>.,.. ..v^. . .. .. ... ..
x.?... ew�n....,. o,..a�:.'o`,..�n.F
,.:...:... . .. ., "..m:�e%;�..
co::;:.: Y.:cc,;xicL�':><>:4 .
.. $: b..n
....::#' .,. ,... ... .�.
ti'<^..<y..; 4ii'
$.iv:F: �%'�
<p'3ry
<'v.>8..c:'
.. i>J:c^!{#d4'`j><./>>`Aa≥:i>Y:
Personnel Services
$ 13,657
$ 14,385
..^..
$ 14,385
..,_:......... _'j.
$ 14,385
Supplies
290
550
550
550
Purchased Services
13,195
14,368
17,568
17,568
Fixed Charges
-28,303
-31,703
-31,703
Capital
-27,386
Gross County Cost
$ -244
$ 1,000
$ 800
$ 800
Revenue
1,000
800
800
Net County Cost
$ -244
$ 0
$ 0
$ 0
Budget Positions
1
1
1
1
SUMMARY OF CHANGES: The net cost for this budget remains at zero; however, the cost to the
Conservation Trust Fund is up $3,400. The primary increase is caused by the conversion to City of
Greeley water, which raised the cost of water by $2,000. The other increases are also related to
rising utility costs. Revenue from overnight parking and septic dumps are more realistically
estimated at $800, down $200.
OBJECTIVES: 1) To maintain and improve Missile Site park; and 2) To improve the quality of life
for all Weld County residents.
Visitors
3,000
3,000
4,000
Overnight campers
585
600
600
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
159
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: AIRPORT
BUDGET UNIT TITLE AND NUMBER: Airport Transfer -- 1000-56100
DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County
Municipal Airport.
..,,..._.�....WF..,w�.....?::,.....:..
has:.` :_a.�i.?n,.:
.._...<:� �# �.,.:>?"�a.::.;�f
:
., h: < N, l'.
,...':
'oyy
F:`:z::<: tJ!1�.:.::
'i:Y^:, ,::£�ee'8.
uid"¢.:
uib:v::;.'"nazo;A>:;:.....,
3z.�[
$ 0
Personnel Services
$ 0
$ 0
$ 0
Supplies
Purchased Services
16,724
Fixed Charges
11,153
Capital
200,000
279,350
271,850
Gross County Cost
$ 27,877
$ 200,000
$ 279,350
$ 271,850
Revenue
Net County Cost
$ 27,877
$ 200,000
$ 279,350
$ 271,850
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: The Greeley -Weld County Airport is requesting funding for the matching
funds for the airport runway expansion, new terminal building, and new fueling system. All of these
projects are part of the Airport Master Plan previously approved by the City of Greeley and the
county. Details of the costs and matching funds for the airport expansion over the first five years of
the project are listed on the schedule on the following page. The county's budgetary share in 1998
for the airport expansion is $271,850. In addition to the airport expansion is a request of $7,500 for
a public park at the airport. Funding is not included in this budget for the park. The park is a policy
issue in the Conservation Trust Fund budget.
OBJECTIVES: n/a
160
AIRPORT TRANSFER (CONTINUED)
1000-56100
FINANCE/ADMINISTRATION RECOMMENDATION: Funding for the airport expansion totaling
$271,850 is included in the budget since all the requested items are consistent with the Board's
policy of funding the capital expansion associated with the Airport Master Plan. The funding plan
also relies upon an Energy Impact Grant in the amount of $300,000 to help fund the terminal
building, and the use of grants from COOT through the Colorado Aeronautical Board. If the airport
is not successful in obtaining the grants requested, the project will have to be delayed or more local
funds committed to the project. City of Greeley is committed to matching Weld County's
contributions towards the airport expansion project, however, the city may want to use some debt
financing. The request for $7,500 to fund a park was turned down by the Board in 1997. If funded,
it should be funded in the Conservation Trust Fund, where it is listed as a policy issue for the Board.
BOARD ACTION: Board funded the budget as requested, including $7,500 for park development.
161
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SENIOR PROGRAMS
BUDGET UNIT TITLE AND NUMBER: Senior Programs -- 1000-56110
DEPARTMENT DESCRIPTION: Weld County's financial support to the senior centers throughout
the county.
e>H........ .... .. g_�,:.x .....:...
:°Y nQ
Y. x.. :
J n..x.J; ., �.: :'. ..�r..:xL":
p@LPL
::xv
......�. J... •.;..,.2 ....n
:.Y.!. ri;�eh.J
;�;.�:
/ bb�]�] 9 4 4 •V
�
aIJ;J.$••vV.,
c.
y
Y s!
5:;r..>y$4+.. ":•ny..):.>y
Personnel Services
$ 0
$ 0
$ 0
$
0
Supplies
Purchased Services
11,700
12,500
12,500
12,500
Fixed Charges
Capital
Gross County Cost
$ 11,700
$ 12,500
$ 12,500
$ 12,500
Revenue
Net County Cost
$ 11,700
$ 12,500
$ 12,500
$ 12,500
Budget Positions
SUMMARY OF CHANGES: No change from prior years.
OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators,
Inc.
Seniors Served
4,000
4,000
4,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
162
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT
BUDGET UNIT TITLE AND NUMBER: Waste Water Management -- 1000-56120
DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning
Association for waste water management.
....,:....,...!.:>J. !.. .....
:M4>:::F.:>.i;:::;'!;l. W..!.v CvL'.n4,.:x:v
vb
. ....,.... ,fir ::,
:!.,:.c^,.:.;... .._ �.,........ x .� ..,. � ..
v.yr,.,C,..₹J .!l,v:
cuJSry kY:.:y,�f!EQoik'k:i;:)4�y,
:..:. .�!..;J>::::..>.
.... n. .......
J ...., 1. :.,.ry
k>i4'X� .. � :::L:?vi�J.
.�:�i:!q..,:rn':'::.x.,; ..:r.,.
... rv.!! .
.... ,v.>.<.v
�.
,. vgx;:;:::fi:...,...ty: J
3°" !.... ,«.N.:
,: :W... v.C%.!.!:tt`n::k:`:Y.�.. A,Y<.i
mow.
pp
., v.
Personnel Services
$ 0
$ 0
$ 0
$ 0
Supplies
Purchased Services
5,066
5,066
6,359
6,359
Fixed Charges
Capital
Gross County Cost
$ 5,066
$ 5,066
$ 6,359
$ 6,359
Revenue
Net County Cost
$ 5,066
$ 5,066
$ 6,359
$ 6,359
Budget Positions
--
--
--
SUMMARY OF CHANGES: County assessment for membership in North Front Range Water
Quality Planning Association ($5,359), and the Big Thompson Watershed Forum ($1,000). Dues for
NFRWQPA are up $293. The Big Thompson Watershed Forum is a new membership for 1998
approved by the Board on June 9, 1997, fora one-year trial membership.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
163
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED
BUDGET UNIT TITLE AND NUMBER: Centennial Developmental Services, Inc. -- 1000-56130
DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Development
Services, Inc., which provides services for the develo mental) d' bl d•
p y isa a citizer5 of me county.
.b: e�:3Sa',Yk:<;>;x
.?; ,..�,.: .�^1
^ �.:.��. .......a....
...,.J....b::!4.`<.:y,?e:<r:.yJ,::
,..brka`?:a₹
.>.
n».?<.
...��Y.., �,
..:.::....:.:.:: .
....x.J:4
..`,�,.4. .>:aa...
..3.
E:tta<bka�:::
�
•.+./':
2�!?ov �ik:. ;mull
'��. ���,�.<:.�N�'>iik:
'8i3'`t:? kab;
L69
�≥�:kk�r`�
ii°:I11....,Ef...,......
Personnel Services
$ 0
$ 0
$ 0
� ..
$ 0
Supplies
Purchased Services
46,105
41,105
182,132
43,160
Fixed Charges
Capital
Gross County Cost
$ 46,105
$ 41,105
$ 182,132
$ 43,160
Revenue
Net County Cost
$ 46,105
$ 41,105
$ 182,132
$ 43,160
Budget Positions
--
--
SUMMARY OF CHANGES: Centennial Development Services, Inc., has requested the county
increase its budget by $141,027 to meet the local match requirements of the State Developmental
Disability services contract. Only current funding level is included in the budget.
OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via
contract with Centennial Development Services, Inc.
FINANCE/ADMINISTRATION RECOMMENDATION: Funding at the requested level would be a
major policy shift for the county from past practice and an assumption of another state mandate.
Statutory authority exists to have a special mill levy for this purpose. An option would be to consider
a dedicated mill levy for this purpose, and to put the issue on the ballot for the voters' consideration.
It is not recommended to increase the funding level of this program without a voter -approved mill
levy.
BOARD ACTION: Board increased funding by 5%, or $2,055, for a total of $43,160. The Board also
indicated it would be willing to put a mill levy proposal on the November, 1998 ballot, if CDSI did all
the work to educate the public on the issue.
164
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: MENTAL HEALTH
BUDGET UNIT TITLE AND NUMBER: Mental Health -- 1000-56140
DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range
Behavioral Health which provides extensive mental health services to citizens in Weld County.
..... .... .
:<..�,.....:...'. .. <.
y.......k.::
f
;:u.<:`y.;Aixap:?ou':�pk;
:.vpy
,._.. .... ,..,..>.<.:.<<.,,..Aa
?J::
o<'J
. :.w:.:::..>z.
..q:
-
ai
;:
vu
Personnel Services
$ 0
$ 0
o.
$ 0
: J,..:...::..: >i JJ._:
$ 0
Supplies
Purchased Services
105,375
135,875
44,000
44,000
Fixed Charges
Capital
Gross County Cost
$ 105,375
$ 135,875
$ 44,000
$ 44,000
Revenue
Net County Cost
$ 105,375
$ 135,875
$ 44,000
$ 44,000
Budget Positions
--
--
SUMMARY OF CHANGES: North Front Range Behavioral Health has not requested any general
mental health program funding in 1998 due to their good financial condition and the State of
Colorado's managed care approach to providing mental health services. This results in a $91,875
reduction in funding for 1998. There is still the request for funding for the 72 -hour holds picked up
by police agencies. This amounts to $27,000 for inpatient care at NCMC, and $17,000 for
psychiatrist costs.
OBJECTIVES: Provide mental health services to Weld County citizens via contract with North Front
Range Behavioral Health.
Admissions
1,602
1,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the $44,000 funding
level. North Front Range Behavioral Health may still approach the county for funding in the future
depending on the program structure of mental health in Colorado and the financial condition of its
agency.
BOARD ACTION: No change. Board concurred with staffs recommendation.
165
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CHILD ADVOCACY CENTER
BUDGET UNIT TITLE AND NUMBER: A Kid's Place -- 1000-56150
DEPARTMENT DESCRIPTION: Funds a facility for interviewing and providing services to young
victims of child abuse and non -offending family members.
Personnel Services
Supplies
Purchased Services
Contra Charges
Capital
Gross County Cost
Revenue
$ 0
$ 0
$ 0
0
10,000
-2,500
$ 7,500
Net County Cost
Budget Positions
$ 0
$ 0
$ 0
$ 7,500
SUMMARY OF CHANGES: Funds for this program have been moved from the District Attorney and
Sheriffs Operation budgets for 1998. The amount of contribution to A Kid's Place is $10,000, with
a $2,500 charge back to Social Services.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: The Board approved this budget with the movement of funds from the Sheriff
and District Attomey budgets with the condition that the funds will be permitted to be paid to A Kid's
Place only if a new 501(c)(3) non-profit organization is created separate from United Way. A
contract between the county and the new organization (A Kid's Place) must be approved by the
Board prior to any expenditure of funds.
166
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: TRANSFERS
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Transfer -- 1000-56160
DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program
(Human Services Budget).
'xk„8>^ ?�fit
\<:>
.. _..... ,..:..; .v....:...:...r.}:.yn::.<,:.
,�yK�
,5:,:5>2 . .<:r.&>.
Szir`a> :^•
:>ptti:..>
'.:: : iv '^"
q
v..Y
>rbbS: :k::g.'<:
Personnel Services
$ 0
$ 0
$ 0
$ 0
Supplies
Purchased Services
Fixed Charges
12,351
12,351
12,351
12,351
Capital
Gross County Cost
$ 12,351
$ 12,351
$ 12,351
$ 12,351
Revenue
Net County Cost
$ 12,351
$ 12,351
$ 12,351
$ 12,351
Budget Positions
--
SUMMARY OF CHANGES: No change.
OBJECTIVES: See Human Services budget detail.
n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
167
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: TRANSFERS
BUDGET UNIT TITLE AND NUMBER: Health Department Transfer -- 1000-56100
DEPARTMENT DESCRIPTION: General Fund subsidy to the Health Department operations.
.... ..... ........ .a.x.
?tC"4.v...%4vw;iv,
:>•..>..... 82. .`>4>'e. .J.;.>.::>. .,:`a.,.:
ate., .. 4�u ..
S YsvvA' $. ...
wy, m:e..;,;u Nv.9J :Miix.:
3'32n,.2n�:^.::A.Adua;6eY�#
.$ibc•,c..>"b.;4y.4�..y.?.;gN:rwe'k�.
x
:,W. x.J.•. L:.� .. Cpv:�:i�'":3:>:v>u
.. vnv.mx....
<n.J:. a:,?vF v
>.$Y^r..
J>.:..
':_<.. J.g..3:. �3:4.,.a......
rv4.e.,w�S.;:"y
� J
.s': `
., <.>Y. .>�. JnJ
, ";'$i. ?nu:',." $� 4>'w>,^R`;c<.:4;...:.,:�,. ::>'aax,�$�3:'
oy n
... ..... x..:.. ....n,....
•:>Q .. .. .. .' �. Q.r.x:: .'
ia:.:"%:`S,$�$:;:�:.:u'rJ�•..i:'%;:?'"<i#£<
:Y....a... ........ .... v. ..,..,.....
Personnel Services
$ 0
$ 0 $ 0
$ 0
Supplies
Purchased Services
Fixed Charges
1,263,019
1,202,731
1,276,306
1,276,306
Capital
Gross County Cost
$ 1,263,019
$ 1,202,731
$ 1,276,306
$ 1,276,306
Revenue
Net County Cost
$ 1,263,019
$ 1,202,731
$ 1,276,306
$ 1,276,306
Budget Positions
SUMMARY OF CHANGES: See Health Fund for details.
OBJECTIVES: See health Fund for details.
FINANCE/ADMINISTRATION RECOMMENDATION: See Health Fund for details.
BOARD ACTION: No change.
168
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Economic Development -- 1000-60200
DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic
development program through the Economic Development Action Partnership (EDAP), a
uoucapnvare non -prom UlyanicauVn.
�......:,,.
..3$,:: 8'4> .k.�,
n:<. rv.... .x:..: ,:x..4..... :.J,>
.is
>.o.. ....
�:.�,.:.}'... �...,......oc>:.}>}:kkrv.x.
v<.
.:..33:..3. ..t<'�
"F,.:. ::: .. 4�....:%:��:4.:
cs,..v.:..
.::w..
}::.%G<.> 32'r.
...+. :
� 2::Sy
�}j`,F.���.�
+....\; � .. ..:..'+.�TTi>:3...:
.. � by o`.V
,a
<o.,... <.>z>. a+ 3<.>.«.>
c
5
.s£iz3�3
,..:.. 13d' . 3 n
<.4
.}.s,.:
Cq
Personnel Services
$ 0
$ 0
$ 0
$ 0
Supplies
Purchased Services
205,183
103,833
103,833
103,833
Fixed Charges
751,180
Capital
Gross County Cost
$ 956,363
$ 103,833
$ 103,833
$ 103,833
Revenue
724,025
Net County Cost
$ 232,338
$ 103,833
$ 103,833
$ 103,833
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: EDAP is requesting the same funding level as last year.
OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote
continued economic vitality to the county; 2) Assist existing businesses in their expansion efforts;
3) Work to retain existing businesses in the county; and 4) Support state and regional efforts to
attract businesses to Northern Colorado.
89
80-95
80-95
Existing Business Contacts
Trade Show Exhibits
4
4
4
Prospect Trips
5
5
5
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic
development and job creation is a high priority for the county to diversify the local economy. Job
creation is especially important to the success of the welfare reform efforts in Weld County
BOARD ACTION: No change.
169
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300
DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts
from Correctional Facility and the Administrative Building for building rents.
:,,.::::':;v.,.�•:r8i: `«;. .,...:.,rv:.�..,�.:
...............'<4:>:ay,:.;....<e
;y g:, so> ,:: Y..
.:._. ..:<. y..... ...... ... ._ .....Y...._._ .�..y
Ftxy,.>$;:. .. .. 5'.:em.>:�s::%.Sn6:
.: R:'o>:o.>�, n.e:.r..'e≥vrv:._
..._... .. ,. ,:>..._.
ei2
�7�
.... .., n.e...�.. i. n..
::, >.'. ,'..e.:
.,:..... n4<4.<$
o:>.y..
C>rv.. ....4....:.... ry 1/42
`'ems
y.y.. o.>n.
iv
4:.:.... 4..�'`: ...4..$ n;;nv4R;^.,..v.
ry ..
....:......>............�..:._...:4..:4u,,,,,..�..,.,,,...Y....,...._..
2n....vS:>ynS:.c:3<>.>..>:e.:Yrv.;'
v....
n.<:.y..>.n..�... L.:k
..,.:,.:.. ....... ::
Personnel Services
$ 0
$ 0
$ 0
$ 0
Supplies
Purchased Services
Fixed Charges
380,615
401,802
260,000
260,000
Interest
107,963
360,311
479,925
479,925
Gross County Cost
$ 488,578
$ 762,113
$ 739,925
$ 739,925
Revenue
Net County Cost
$ 488,578
$ 762,113
$ 739,925
$ 739,925
Budget Positions --
--
--
--
SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts:
RENT INTEREST
Administration Building $ 205,000 $ 90,325 $ 295,325
Correctional Facility 55,000 389,600 444,600
$ 260,000 $ 479,925 $ 739,925
TOTAL
Total
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
170
LEASE -PURCHASE AGREEMENTS
The following supplemental data regarding lease -purchase agreements involving real property is
required under Section 29-1-104(2)(d), CRS, 1973:
A. The total amount to be expended during the
ensuing fiscal year for payment obligations
under all lease -purchase agreements
involving real property
Correctional Facility $ 444,600
Administration $ 295,325 $ 739,925
B. The total maximum payment liability of the
local government under all lease -purchase
agreements involving real property over the
entire terms of such agreements, including
all optional renewal terms
Correctional Facility
Administration
C. The total amount to be expended during the
ensuing fiscal year for payment obligations
under all lease -purchase agreements other
than those involving real property
D. The total maximum payment liability of the
local government under all lease -purchase
agreements other than those involving real
property over the entire terms of such
agreements, including all optional renewal
171
$7,435,000
$1,405,000
$8,840,000
$ -0-
$ -0-
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION
BUDGET UNIT TITLE AND NUMBER: Non -Departmental -- 1000-90100
DEPARTMENT DESCRIPTION: Central budget unit containing county -wide costs that are not
allocated to program budgets, e.g. training, audit fees, etc.
.... .`........... .,._... _>::.....y>.....
....a4�:.a;2;>..x,�4>: .>,.G:...: :[ aiy`k>�[>?.
.,?t, $ks>:, a;3
. t ...:.. ti::i%.y.%?�;'�G ,
sk., �.A, 8>.k.:.,y:[g-4.1.R:..
�i�y 4`;�.,.>[.>.
4>..:,,...4:,.,.:
..... 4.,. y..> .:..... ..:.:.:.:..........
ykyC:
w4:.»..s..
;.A9 ?: "x �7; , ��y? 9[
kb:.. %i>':$x,
>.[.>..»:[...::>•a;:a.::»::,3,:44
4.
>[,..::._:.a4$:%v.':::v::.'.'.'v... 4:.4
.:.wf. g:,� a,.434>:..:.
Y.k
<n�,k ...;,?>:3
::'..:p.4'�.,
E.
.,,::,:>.,:[.>:[. ,.,-.....,..:...,>.:[[4,.,.:...,
,...:... 4.....:_ ..... J.e
..A :'.:.:4¢
�'3: ,..�
.,
[[[.»:,
`:':'b>.y.:..::..a
:':'..?::c[.:,:.4[u'6.::..
6x4>:ar:,
:>i�y
..!..4....�'�Y`34''.'.'[�.''.'.'�'uk .4?0....::.
Personnel Services
$ 6,887
$ 1,250
$ 3,500
$ 3,500
Supplies
41,286
23,000
18,000
18,000
Purchased Services
453,979
186,100
166,500
166,500
Fixed Charges
91,148
17,712
20,000
20,000
Capital
507
Gross County Cost
$ 593,807
$ 228,062
$ 208,000
$ 208,000
Revenue
21,104,551
22,071,053
25,207,347
25,207,347
Net County Cost
$ -20,510,744
$ -21,842,991
$ -24,999,347
$ -24,999,347
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: Budget has a reduction of $20,062 from the previous year's budget.
$18,000 is attributed to the elimination of the charge back for courier service since that expense is
included in the Printing and Supply budget in the General Fund. In addition, the $3,000 for the
Convention and Visitor's Bureau has been eliminated, since 1997 was the last year to fund the
program. No request was made for funding in 1998 by the Convention and Visitor's Bureau. Other
expenses have been reallocated based upon expenditure patterns. Revenues include all resources
not attributed to a department generating the revenue, such as property taxes, fines, overhead costs,
rents, etc. The General Fund summary highlights major revenues.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board agreed to fund the Visitors' and Convention Bureau $3,000 in 1998. No
other changes except final property tax revenue adjustments due to final assessed values.
172
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EXTENSION DEPARTMENT
BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100
DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research -based
education for agricultural environmental and consumer issues.
2>iJ:a
Vim^
g^C ��kk"rvv
k2.i:6G::i(9�25y"Rka..:..:3':::gvv: '`...x.:... ...:...
:;:y,.:.i��sg::k:.;;:i1i
O
r:5'>
o u.
.k:l.
:��
;,r]�
�>4�pJ..v,.\ ♦
..\
$ 223,858
rvv:��;u:;Y;.
'k
4 �.C.h.,.',:lv.:.
...:
$ 231,415
Personnel Services
$ 213,789
$ 195,454
Supplies
10,055
9,200
9,200
9,200
Purchased Services
46,163
42,981
49,001
49,001
Fixed Charges
Capital
909
Gross County Cost
$ 270,916
$ 247,635
$ 282,059
$ 289,616
Revenue
24,674
21,492
21,492
Net County Cost
$ 246,242
$ 247,635
$ 260,567
$ 268,124
11
12.25
12.25
Budget Positions
11
SUMMARY OF CHANGES: The 1998 requested budget includes the following changes: 1)The
CSU/Weld County Memorandum of Understanding which includes a portion of the salary increase
for each agent ($1,500); 2) Position re-classification for 4-H agent position funded 100% by county
($5,412); 3) EFNEP Program reflects grant money ($21,492); 4) An increase in postage fees
required because of elimination of 3rd class bulk rates ($500); 5) Travel and meeting increase,
comparable to other travel budgets within our region ($4,020); and 6) Copier repair and maintenance
contract amount ($1,500).
Final budget adjustments include an increase in salaries of $7,557.
OBJECTIVES: 1) Provide information and education, as well as encourage the application of .
Colorado State University research -based knowledge in response to local, state, and national issues
affecting individuals, youth, families, agricultural enterprises and communities.
173
EXTENSION (CONTINUED)
1000-96100
Total Educational contacts with
people involved in Agriculture,
Consumer and Family Education
Issues and Youth Development
*82,162
84,000
84,000
*Current MARS Accounting Procedure
FINANCE/ADMINISTRATION RECOMMENDATION: The following are recommendations regarding
the Extension budget:
1. Agents' salary adjustments are set by the state per the MOU. Recommend approval.
2. Based upon an analysis by Personnel, the additional agent 100% funded by the
county should have an upgrade based upon comparable positions in the county and
region. There is no state funding participation for this position that started out at part-
time, then went to full-time at a lesser classification and gradually assumed more
responsibilities to reach its current status. The incumbent in this position has done
an excellent job and fulfills a great service in this county, but the position is a classic
example of a position that has been allowed to creep up in classification and costs.
Recommend approval.
3. EFNEP position and revenue are included in the budget. No net county cost.
4. Recommend postage increase.
5. Travel expenses are requested to be increased to be comparable to region. The
Board expressed some concern with the restructuring in the Extension program that
travel costs may increase. Funds are included ($4,020), but the item is a policy issue
for the Board.
6. Copier increase is recommended.
BOARD ACTION: The Board approved all of the above requests.
174
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EXTENSION SERVICE
BUDGET UNIT TITLE AND NUMBER: County Fair -- 1000-96200
DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair.
,.:..0.
:.... .......:. o. ..o...... >.rvn:., ...:.
o.Ly... 4...._.
.".rv.,.. .....:...;:'tee,.;
:.:...>.wki:.?'?>:.o.k..>'<4�.:
;,.14<:e �'$ i:'5<:^.`
yR:
4.1.
,. ......., "..,.:..,%ey.,�i
.n.,....g .:
u.;
$ 3,454
15F' -o.;,. . :.. it
.:':o<n�.....:>: <:>4y :.'S'< y..L.'Mm.:..
....$.. " ..9.:
,"�,..g,.. 4.:`8'<F :k'
"n; �c.:o:m:'
x. w.n,
S: ?>%_:p:..ifi�.5ni` �5i°je�p%j.:g
n ' !'<!.^:7`'�
.q'>::i: :.... '
<i:L $Y:p6S%v,.ik�:�+.
?�
Personnel Services
$ 6,051
$ 6,051
$ 6,051
Supplies
1,818
Purchased Services
78,478
46,610
46,610
46,610
Fixed Charges
Capital
1,328
Gross County Cost
$ 85,078
$ 52,661
$ 52,661
$ 52,661
Revenue
49,014
14,000
14,000
14,000
Net County Cost
$ 36,064
$ 38,661
$ 38,661
$ 38,661
Budget Positions
0.3
0.3
0.3
0.3
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Exhibit of educational work and skills learned by youth; 2) Recognition of youth
and leaders for work and skills learned and shared; and 3) Provide an opportunity for all county youth
and adults to exhibit, learn and develop community spirit and pride.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change. Board did encourage the Fair Board to develop a capital
replacement program for future budget years.
175
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400
RTMENT DESCRIPTION• Provides all types of services to Veterans of Weld County.
DEPA
%.... y
:..: >;:..x:>?x;i8;,,.. • :.8::n„:. x:.o:..r%i 8:«>:.�.
.::8... x:>.^xr.:>..,>,,.d..:... 5.. . uw:.:
.:..>...._:... a .....:.. S.;.::::<.>.,..:. ....r.:wn....6.:y.�.?.,,k�
.Svn.
y<y .Kai:%O
U.Q.
::,:..... � .<.,
y'cny3:iEc<:x�,.::px.ax%:�n.:,,.x,...
":>zr.
..::::.......?; •2,3?°r
G.
?` ++fi�xx:: ,.!gam"
:g:>:?`::('`a:.. , .
., x.: ..W. :?S..?
;s. ?''9.: �!.�w�y
: °byi'...G>.
,,
.....�.. �o
,.E.F
u.',y
3:., .,.S..3Y'%N:i'6yp
/Q.f"n...> .<! ,:,::u:
< ..
O�. si:ry..::>/>..,..
P:<..S s�3�N.
...
Personnel Services
$ 37,324
$ 37,989
$ 37,989
$ 40,368
Supplies
20
300
300
300
Purchased Services
3,266
6,988
6,988
6,988
Fixed Charges
Capital
Gross County Cost
$ 40,610
$ 45,277
$ 45,277
$ 47,656
Revenue
600
600
600
600
Net County Cost
$ 40,010
$ 44,677
$ 44,677
$ 47,056
Budget Positions
1
1
1
1
SUMMARY OF CHANGES: No change. Final budget adjustments include an increase in
of $2,379.
OBJECTIVES: 1) To provide referral and processing services to veterans; 2) To provide outreach
to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a
strong liaison with Colorado Department of Veterans' Affairs and the Veterans' Administration.
3,100
3,100
In -office Consultations
3,000
Training Sessions
Out -of -office Consultations and
Outreach
40
500
40
525
40
525
Meetings
Client Caseload (Active)
25
2,000
25
2,200
25
2,200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
176
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY
BUDGET UNIT TITLE AND NUMBER: Contingency -- 1000-99999
DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those
proposed budget, this includes appropriations for points of issue.
.b.. :.:.K.. Y>..x., b;:e.,.c...:..?.. S:
.�G... .;. .4G>...
' 5.. �
...:... .:, .. ,:. v.J.. .. J. ..:..
[:...�vr�y..₹.�,.�J..>�..a...::..�c..4... ...::....v
�' ....[..:... J:.>.. J .... 4....
.. w. . i.�..
[: g�,c3::�w:!..:,
CY :..Y:?`.
eC;:<a..,:m,....,>..... . ,:a,?�.�;4�..:,.v..
... .:........ 4w.:..'..:n::i3
bv:av,.:. '3. .
..L. . 3.<.a�.p
[.^:a&'.
s:.
$7:�
$ 607,704
°1:figis 1. wE`>
^`j0�. ...S_...?4
J;k:
$ 0
Personnel Services
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
$ 607,704
$ 0
Revenue
Net County Cost
$ 607,704
$ 0
Budget Positions
SUMMARY OF CHANGES: Budget reflects a recommended salary adjustment of 4% with the only
benefit rate change being disability insurance increase from 51 cents to 54 cents per $1,000 of
compensation. All other benefits remain the same. Net salary and fringe benefit change is 3.55%.
OBJECTIVES: n/a
n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board approved the recommended salary adjustment of 4%.
177
Alia
WilDe
COLORADO
178
PUBLIC
WORKS
Miscellaneous
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(1997: $16,535,667)
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991 1992 1993
PUBLIC WORKS FUND SUMMARY
The Public Works Fund records all costs related to Weld County road and bridge construction and
maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their
road and street activities.
A fund balance of $1,000,000 is included in the total available resources in addition to the revenues
shown in this budget. Property tax is set at $2,265,428, up $131,841. Specific Ownership Tax is
up $300,000. HUTF is up $350,000 to $7,050,000 with the inclusion of the additional funds from the
Special Bridge Fund that sunset June 30, 1997. Only one bridge grant is planned for 1998 with a
revenue amount of $482,000 for Bridge #5/42A. Other revenues are stable.
The resources for 1998 are $14,204,428, of which $1,000,000 is from the fund balance. Operating
service and supply line items are stable with only minor changes. Municipal share back is funded
at $549,660. Salary increases are projected at 4%.
Budget reflects a decrease in the employee hourly account of $145,000 and a transfer to contract
services for contracting out for truck hauling of a like amount. Grants are down with only one bridge
budgeted for $602,500 for 1998 (Bridge #5142A). Contract services are up $552,075 to $2,839,352.
Asphalt purchases are budgeted at $2,160,969. Membership dues to the E-470 Authority of $12,500
are included in this budget.
Budget policies on amount of funds to be spent on gravel program, patching, and contract
construction need to be addressed by the Board. Once final funding levels are determined, the
Board needs to prioritize specific projects to be accomplished in 1998 in the 2 to 5 Year Strategic
Road Program.
183
CONCERNING LOCAL
ACCOUNTABILITY
FOR MONEY USED
FOR HIGHWAY PURPOSES
In accordance with Section 29-1-110, CRS, 1973, at a public hearing on the budget, Weld County
must discuss the proposed use of its allocation of highway users tax fund monies and the County
Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such
monies for the current year and for the fiscal year governed by the proposed budget.
The proposed use of the 1998 allocation of highway users tax fund monies and county road and
bridge fund are as follows:
Maintenance of Condition
Administration
Maintenance Support
Bridges:
5/42A
Asphalt
Overlays, reconstruction,
chip and seal projects
TOTAL
184
$ 2,275,712
312,761
1,007,046
482,000
615,129
2.839.352
$ 7.532.000
CONSTRUCTION BIDDING FOR
STATE -FUNDED LOCAL PROJECTS
In accordance with Sections 29-1-701 through 707, CRS, as amended, cities or counties of 30,000
persons or more are required to bid projects of over $150,000. Local governments are required to
bid competitively among private contractors for projects using Highway Users Tax Fund money (state
funded projects), and are prohibited from dividing projects into two or more projects to evade
provisions of the act.
"State -funded public project" means any construction, alteration, repair, demolition, or improvement
by any agency of local government of any land, structure, facility, road, highway, bridge, or other
public improvement suitable for and intended for use in the promotion of the public health, welfare,
or safety and any defined maintenance project which is funded in whole or in part from the highway
users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars
in the aggregate for any fiscal year.
"Defined maintenance project" means any project that involves a significant reconstruction,
alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public
improvement, including but not limited to repairing or seal coating of roads or highways or major
intemal or extemal reconstruction or alteration of existing structures. "Defined maintenance project"
does not include routine maintenance activities such as snow removal, minor surface repair of roads
or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor
coverings, or minor reconstruction or alteration of existing structures.
Based upon the above definitions, Weld County's Public Works 1998 budget would be allocated as
follows by the above categories:
TOTAL HUTF STATE LOCAL/OTHER
Bridge Construction $ 1,513,515 $ 0 $ 1,513,515
Maintenance of Condition 2,275,712 2,275,712 0
Maintenance Support 1,007,046 1,007,046 0
Trucking 1,507,183 0 1,507,183
Mining 823,730 0 823,730
Administration 312,761 312,761 0
Municipalities 549,660 0 549,660
Public Works:
Miscellaneous 73,000 0 73,000
Bridges 602,500 482,000 120,500
Part-time 539,000 0 539,000
Asphalt 2,160,969 615,129 1,545,840
Contract 2.839.352 2.839.352 0
$14.204.428 $ 7.532.000 $ 6.672.428
Based upon the above allocation, Weld County at a minimum must competitively bid out bridge
projects totaling $602,500, asphalt of $615,129, and contracts for overlays, reconstruction and chip
and seal of $2,839,352. However it is anticipated that, in addition to the minimum required by law,
Weld County will bid out an additional $1,545,840 in asphalt purchases, for a total of $5,503,821 in
bid projects for 1998.
Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the
1995 budget; therefore, it is not demonstrated in this budget document.
185
186
PUBLIC WORKS FUND
-- - - - - - 1998
ACCOUNT # I 1997 _.. I 1998 1998 1 1998
FINAL
�!N
Ool,
co l
Of
M
1,507,183.00
2,275,712.00
0000000
0
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to
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RECOMMEND
oo
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CO
1,496,646.00
2,229,902.00 2,229,902.00
1,464,440.00 1,464,440.00
998,523.00! 998,523.00
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14, 243, 587.00 I 14, 243, 587.001
REQUEST .
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0
0
(O
(0
0
LO
o
r
0
0
2,229,902.00
1,425,518.00
998,523.00
8,704,377.00
_. 799,618.00
487,712.00
0
0
0
0
0
0
(p
O
(0
W
O
CO
O)
co
O)
V
(0
co
co
m
O
EXPENDITURE FUNCTION
PUBLIC WORKS
ADMINISTRATION
TRUCKING
MOTORGRADER
BRIDGE
MAINTENANCE SUPPORT
OTHER PUBLIC WORKS _I
O
z
(TOTAL PUBLIC WORKS FUND j
Z
Z
DO 30100 _
30 32100
o
o
32400
I32500 I
O
('
O
O
O
C
O
N
M
M
M
(O
M
O
Z
co
0
O
0
O
0
O
0
a
0
D
0
0
0
0
0
LL
N
N
N
N
N
187
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100
DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates
complaints; and maintains cost accounting records on projects.
Sf:✓S'v,a ,..fvtiaSR✓:SR R:N:5`
:..;::<.>... .r ...... ......::A:J: 4,..ry ...
.:s#S:iS:B.S>:8'»,'h
:_,.....n rv.rv.rv.ry �..,.. ;!
...�. ,. 44>'tYi!.
....,...,.K,�.............v.,.2���:;::b:<..,..r. y.., :,
i...G'.o. v. ,.L...... .4..0...:'.'<�>4>'4:
�„(., ,p.........:..,
^:f#`:�;:
u"a.. 2�o.
.,.;�_, rv.ry �.. rv+..Y+.LY.'
i i!li.c:e,.....<:
.b�..:... n`iJib>-J...rv..(x y.,(>..L..
i>':O:<.., >.. .._.:.4<S
Z2...:>....v..O:N. J>. i.:0:<.>:4>:
..:... rv:. (... iio..rvy(.
zfYzf s.✓z`Y^5?i
:nh::, air
n.n.n N::, np. r,Jrv.ry
�' :'f.ry � rv�.
o.u. rv>S'9rv?'rfA'5y
?.`a<.(..a ` .ti
>.N. i n .OJ' /O.iO
N;.. ;.
;w'4y ,..2ifi �
^'S'<6' 7�try �SF3a
L..S�J4...,'
.<.'..Y.`
.;.i �s�as'o? ;.
L`t
� ........
O:Ci Uiv .:..... .c. .� ....
%3: <;:<'r.:»:
...#........... tn'va ,. ^c.�E
..wy �.. �.. '5%'S2:i°w::
!E!�.(�",'(�:�•CW v.>2.!y.1.
.Y:.>f'
i.. ....,.
Personnel Services
$ 274,623
$ 322,289
$ 241,679
$ 241,679
Supplies
34,324
20,000
20,000
20,000
Purchased Services
55,989
50,582
50,582
50,582
Fixed Charges
-699
500
500
500
Capital
10,499
0
0
Gross County Cost
$ 374,736
$ 393,371
$ 312,761
$ 312,761
Revenue
Net County Cost
$ 374,736
$ 393,371
$ 312,761
$ 312,761
Budget Positions
7
8
6
6
SUMMARY OF CHANGES: One budget position was transferred to the Bridge Division, which was
involved with bridge construction ($38,992). The construction manager position was eliminated in
January 1997 ($41,618). No other changes.
OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the
efficiency of the operations; and 2) Try to find solutions to any problems that may arise within the
Public Works Department.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
188
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100
DEPARTMENT DESCRIPTION: Responsible for hauling dirt, gravel, and asphalt to job sites, as
well as mining, crushing, and screening of gravel in county -owned quarries.
.. b...:...,. ..:..........
..:....... .. ....,v.:a.n..........:w.e.a
!`:8�'7'i::G'
.'.:yp.
.....: n:: ,:■.�.<�.»::.>:c:<
>.....:.:... <� i...a...:....a.o:.b.:.,.;.,xo>c,.o,..,.,..>.:na,:�≥c:,
i. ..y.:
. Sli o�uKu..oy„.T...00..>.<..: c.:>'Gx::..
.:>:..,..xf.ap<e::c:.�..cvni:a..:.0:6
� o fa�n`..:6:�L�:?'il'f7„'�:ic:.
:fS:` nk:E::i'
e',l:>: ..G°'�:;i ::
9.G n.»»x..::".:>.C<`ib:.
>:<8, e'#::>L a:>@�':
>..O..v.«.+.il.. ,
31A
Personnel Services
$ 496,496
$ 508,951
$ 508,951
$ 519,488
Supplies
1,490
3,600
3,600
3,600
Purchased Services
898,192
982,095
982,095
982,095
Fixed Charges
129,440
2,000
2,000
2,000
Capital
-630
Gross County Cost
$ 1,524,988
$ 1,496,646
$ 1,496,646
$ 1,507,183
Revenue
Net County Cost
$ 1,524,988
$ 1,496,646
$ 1,496,646
$ 1,507,183
Budget Positions
14
14
14
14
SUMMARY OF CHANGES: No change. Final budget adjustments include an increase in salaries
of $10,537.
OBJECTIVES: 1) Gravel and maintain good, sound roads for the general public and upgrade roads
for gravel; and 2) Haul all asphalt for overlay, major patch work, and clearing roads of snow in the
winter.
Asphalt - Tons
94,080
95,000
95,000
Miles of Roads Graveled
450
400
400
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval
BOARD ACTION: No change.
189
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Motor grader -- 2000-32200
DEPARTMENT DESCRIPTION: Fleet of 37 motor graders responsible for the upkeep of all gravel
roads in Weld County (approximately 2,100 miles), clearing debris from borrow pits to eliminate
obstruction of drainage of water from county rights -of -way; blade patches roads; and snow removal.
>0'$:F':v+jv�y(;k'5.?::
.•"5:<b.. .rv..G..,
^.>...,.o,...: c.,.:. `?: o'o
,:,^...:.:.. ...... y
, >:5>:3A3a::r:.`';i.`.�,.H°:5
7?::$:3:::i.`
�r�.(� n:A.3
33J...b�.5n.i <.�
:nS'<5>y::k: ;Y
.. .. ...: .. b.,.. ... ....e:.?'
.......� ...... �... ,:o ..,
Y'L,:':A:�3: '≥,£:.o:<
"' :R.au
3.<t.. <:a
ei rv4: r.,
FaR v,
�<._`:, `:> .... 4:q'.... Na
b.5i$5. .Y.w
^ih.oi.4. .......a<3 , ..., :✓:C
!y�,v
4>'8^.'dR.:itii >:5'(.i
.. r!a₹,y.:ci
.s ...S: i o'2�
0535
.... n 33:.
p.,''i'".3>W,4,
,S
°iP$i :p:t1.3„
4:'c.g.<..
Personnel Services
$ 1,138,815
$ 1,198,027
$ 1,198,027
$ 1,243,837
Supplies
61,540
200,255
200,255
200,255
Purchased Services
743,191
655,620
655,620
655,620
Fixed Charges
199,818
176,000
176,000
176,000
Capital
-603
Gross County Cost
$ 2,142,761
$ 2,229,902
$ 2,229,902
$ 2,275,712
Revenue
Net County Cost
$ 2,142,761
$ 2,229,902
$ 2,229,902
$ 2,275,712
Budget Positions
35
35
35
35
SUMMARY OF CHANGES: No change. Final budget adjustments include an increase in salaries
of $45,810.
OBJECTIVES: Maintain road traffic safely to the best of our ability, given the funds available.
190
MOTOR GRADER (CONTINUED)
2000-32200
a:.a:.�, . >sa... �'a;,,�� :��. s:.:a;a
,:in
.F�Z.n .w,
:IS' �� ..xFayac.-:ax:a�.n.�g..>..T.v.v.;>,o.:8;.� . Cc
o `
`%_.°:`ez� A;'°5i;
,'^C.%s... .. ,.�`;:Vo. ..�>.,::
Grading gravel roads, snow
removal
oYr.
�.a:.. ;�a>,
.4a:`S.'i•""�:.q/A•
uIo3?0'.:.y:P':iDcl,�
iaF5x5%a #,o'aA�✓o'.�'V'>:
�VA(r. :�,,.:�.4aao%k:
2,600
�>�z: u>Kti>
.... :.
�:tloo xb :?
2,600
.xY.L
? ,.T,... .4..:...2.,•.g.„n
.2:1 ^':wA$ v .C..au�o...v`.T
2,600
Preparing roads for stabilization
3.5
8
8
Snow removal and asphalt roads
700
700
700
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
191
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300
DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Constructs
approximately 20 small new bridges each year.
.:; .,..r:.;,. :....::`....
J::::......_�..JJ...> ..>n:. ::;>'si �J<S;
......... .:..`.r.:no><...<>.`: :w: ........,yoi:...,>;>
..i:8.`�
.:,A`:: .:kY)i:R.. J. 8":5::'
��
.�'S:.y`N.,✓G,`>"
J.. : ::...�.a
.`.';.w, ..:g<5:ni
, a::"..> ._o.<.....::.r:.::..,...,...r;h
:#?1�<' ,>;nGJ.
�'�.:"
.;.,:2r:Y.^ J::rs`".
�o 'w>a>n`
J: J.b .., JDY`.
:..':... .. ..> . .u.J .5.:..v:
u5b;':.
>:...:.,. o:...,.: :.: cS.a'.
en.., .k;.<�... ...>. ,..X.
J.L%� <J.CJ.� 5.e:,
�: <»S
�:^Y::
�i.3:R€;`
SR'': . J..6'y k:J. 2>J.<: Y.!C�:..
a:. .'..,,.,.>B i:g<
iir<:<:.3.` A,'%i:'
a.;:>�'.: .:. h':h;5>A:B�"' .::ti
�•; ry :.:yiY.C..
..C`..
r2,3o'3:�,£,:::R�:SG:^3�G5d .b
<,,.5>•.<.,•S:v,.A�Crv5:Y
":v°.'p;,.,:<roJJ.�Jsi's�:
9. e. aT,>wJ.v
d5r
Personnel Services
$ 620,205
$ 600,153
$ 600,153
$ 688,150
Supplies
413,719
593,978
593,978
593,978
Purchased Services
251,037
199,387
199,387
199,387
Fixed Charges
45,762
32,000
32,000
32,000
Capital
-1,269
Gross County Cost
$ 1,329,454
$ 1,425,518
$ 1,425,518
$ 1,513,515
Revenue
Net County Cost
$ 1,329,454
$ 1,425,518
$ 1,425,518
$ 1,513,515
Budget Positions
16
16
17
17
SUMMARY OF CHANGES: Budget reflects mid -year transfer of one employee from road
construction in Administration to the Bridge Department ($38,922). No other changes.
Final budget adjustments include an increase in salaries of $49,075.
OBJECTIVES: 1) Rebuild the old, deteriorated bridges; 2) Repair the bridges and culverts so that
the general public can travel safely over them; 3) Perform miscellaneous projects for the public
works department; and 4) Assist with snow removal on the county road system.
192
BRIDGE CONSTRUCTION (CONTINUED)
2000-32300
" 0;.: �.Y.o;L
o.v„ ..3.„�.a v ..2c'3, ,>B: '
i:. .:.,..0:3�:°?:?:
S...._.....,...�,...>p����:�.''n
:: ..:a>z.`.,.,..a.:.:. g:.,;a:ye
¢> A3>o»�...: k":
a"3rr �(,..�..ro: �
�e rg�:?.:.''',1 ' .. ....
...�. .:£sz
3 : 3`a:^ q R::#A'$'
.:.:
Yti?,�'`a4.'`. S:?i'�
�:.a::�
°` '>':i`., ...3,y "i
ti� isff::.>.:?�v .,., ��`
i$s' `.SL:
Barrow Ditch Cleaning
99
90
90
New Bridges
5
9
9
Repair on Bridges
60
60
60
Culverts (15" and larger)
228
200
200
Special Jobs
49
40
40
Trees
113
70
70
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
193
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Maintenance Support -- 2000-32400
DEPARTMENT DESCRIPTION: Performs administrative and supervisory work to assure the
fabrication, installation, and maintenance of traffic control devices in the county; uses pavement
markings as an effective method of conveying regulatory or warning information; barricades hazards
created by construction, maintenance activities, and emergency situations; cleans and maintains
culverts in the north portion of the county.
<b.
Y
...E� .. H,.... ...Y
.
a::<3;.
o.. .:.•\
.. v <
..... ,. vs
.r::.,.:
%.:C>:S <::'Aiv,:... .".r
. `::;:r».:?ss,��.�.��...Z..>,.≥t�>is�y.>''"�>�...,�.�bi.,�,1,'6'4R;•'
o.,:4.?;+:.:
45
s..:.. ..
Personnel Services
$ 471,026
$ 500,834
$ 500,834
$ 509,357
Supplies
333,664
232,730
232,730
232,730
Purchased Services
267,001
260,959
260,959
260,959
Fixed Charges
39,201
4,000
4,000
4,000
Capital
-1,278
Gross County Cost
$ 1,109,614
$ 998,523
$ 998,523
$ 1,007,046
Revenue
Net County Cost
$ 1,109,614
$ 998,523
$ 998,523
$ 1,007,046
Budget Positions
13
13
13
13
SUMMARY OF CHANGES: No changes. Final budget adjustments include an increase in salaries
of $8,523.
OBJECTIVES: 1) Assure safe travel for the general public by maintaining clearly marked roads and
bridges, along with responding to the culverts, cattle guards, and potholes on both asphalt and
gravel roads; and 2) Assist with the plowing of snow and cindering of county roads.
194
MAINTENANCE SUPPORT (CONTINUED)
2000-32400
.:4J) J. , ,: K≥''�..
is?s: :.,.....:.::`.; �:" ....:5^x�b'.'ywJ.. J..:.?n:'5
`?�i'5'
A.S'�>:$:[:.?J
'h'rih: .
<.%..
i`'i`f'n�?J'
i�/.:i:.
::;4!>°
.. `'i:..
[..xYn.:'L`h
.[ .:.F r
�c%.. ..
:L ::;a:Y:y
.. qaS:..[
+k:.J.(:::i:ik?>
?:ii�'tRg" vi J: $J
...k::z
GSY..,.ao.�`'.:4
.. +
Miles Striping or Paint
1,342
�'P.
1,450
R
1,450
Asphalt Machine Patch and
Overlay (tons)
94,080
95,000
95,000
New Signs and New Installed
Signs
6,592
4,500
4,500
Culverts (New and Repaired)
16
20
20
Cattle Guard (New and Repaired)
67
65
65
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
195
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500
DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract
payments for bridge grants and road construction projects and asphalt material for the blade patch
program are included in this budget unit.
.,.. :... v;.»::: ..><aiC.v
....:.�.. %....:......: y... ........v. :c ..o....
�::..>.. .. .._.... v...v..y.:: .:.v .:<J.v
`;:T:.. P.?i.:k<`un<vv>.?J<o..
S<rJ] yy V�S9'
::>:GSe �23io
J.o,: .< J:v'.?vn>^'.. n':.v:
...v.yva :.J..... .n.... K.... ..
.;. ... .4,..J:..
h.... LJ:J
S..:.wn
E .. 9,:s
c* �>;(
s:�v >So::
W::.v tpq.v<S.ndv:9>:ytti
.:.. .: f::... ..'c:.n>v... Hv... .... r..K�:
J..>.. a..:.::> .. JJ n,.:..:.•
:: s.
^u.'<u.> .vi..v
Cv..Ji:'.': ].�:i'.: n. v..
:s'i>?.>: _.... b5...
..:b:l�
c.i`'�l<,w,'
'^i.. �¢<S:
J..:
Personnel Services
$ 815,764
$ 684,000
$ 539,000
$ 539,000
Supplies
1,813,199
2,100,000
2,160,969
2,160,969
Purchased Services
2,797,861
2,317,277
2,921,011
2,881,852
Fixed Charges
59,444
3,603,100
633,000
633,000
Capital
5,830
Gross County Cost
$ 5,492,098
$ 8,704,377
$ 6,253,980
$ 6,214,821
Revenue
Net County Cost
$ 5,492,098
$ 8,704,377
$ 6,253,980
$ 6,214,821
Budget Positions
--
__
SUMMARY OF CHANGES: Budget reflects a decrease in the employee hourly account of
$145,000 and a transfer to contract services for contracting truck hauling of a like amount. Grants
are down with only one bridge being budgeted for $602,500 for 1998 (Bridge #5/42A). Contract
services are up $552,075 to $2,839,352. Asphalt purchases are budgeted at $2,160,969.
Membership dues to the E-470 Authority of $12,500 are included in this budget.
OBJECTIVES: This budget unit provides for hourly employees, road and bridge, contracts, bridge
grants, and purchase of asphalt for road repair.
196
OTHER PUBLIC WORKS (CONTINUED)
2000-32500
. ..,.... ... ,:...,.. .. ......... n.:>:.;n;.n>:oa:..,.v.,o(....T>.:<.>:>:.v:.a>.r
.`4<4
.. ..>...... v. >n.,.._. ...?..: (... .:4 Y.,.. .. .,. 4nv.�....
.:<>25..
4>�:6..,...oA>g[eyyr,;..4d 4 '8>
r(.:$i<>;:5�.$:k>� q:n ¢c:7�:. z;:3(:$w
s..,4 <
...a .,
>n..,..v:.(..n. <...( 3w,.....
r..4.
:..2�
xn.
<e.' :...
100
.:n:
.:6>::n........e ,. �:w
,. y. :<%>"::
:v>A4,Y.:..v4C:n 'S%≥>�5' .;i`Q:
:$ y .;.<e G.
:. �.. ...... �. :.
140
,>:4:((::F:`.i:":.:. :4'' Si.:4,::
::'!s'`p:.tl>'
.C'`J Si
>i.5,'. �:n'i,Y::<.%;4;<
'(.;7:w.
y`„> ��!..yy,, > S`
140
Miles Road Rehab Chip/Seal
Crack Fill Contracts
Miles Overlaid
17
18
18
Bridge Contracts
3
1
1
Miles Road Reconstruction
20
20
20
Miles Road Stabilization
3.5
8
4
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board transferred $39,159 from contract services to the Pest and Weed budget
in the General Fund for roadside weed spraying. No other changes.
197
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600
DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in
county -owned quarries.
:tiW W'.>'«"<: `>ac>:r:.
2L yin'.:%4,S ' TkWDr°.p:.:.:y.':844b,.;>b
0. w.C.4. ^:0'aCS�i ow^^w8
604 ?'CnM
' ^s'3
y.y:.+..ix..
^c�4...g rR:4a"a>:ac:3 8"S:::`:Y `4osy;.:»G'uS'.4oY.o,•:.o,'!i:S
L.W,G,a�e. " �q. .^ SY2'.c£??A
w.
S✓F,`ry. 4 a
». 4. i ay'e.c'.>6.
....
c@,:rz>�&4'.{"'$.
g:
.., o .:. , v.'
• J^ 4.
:;..8:!:1piw:�^ $`:,k:>
° S b 3
'7"w b3, F, ^d Y m.
:S'vt > ..,::.8 .y.
y
¢. Y
B.2WF8 b S f�
Personnel Services
$ 364,290
$ 361,510
$ 361,510
$ 385,622
Supplies
111,633
79,603
79,603
79,603
Purchased Services
438,095
356,505
356,505
356,505
Fixed Charges
39,340
2,000
2,000
2,000
Capital
-666
Gross County Cost
$ 952,692
$ 799,618
$ 799,618
$ 823,730
Revenue
Net County Cost
$ 952,692
$ 799,618
$ 799,618
$ 823,730
Budget Positions
10
10
10
10
SUMMARY OF CHANGES: No changes. Final budget adjustments include an increase in salaries
of $24,112.
OBJECTIVES: Maintain an adequate supply of gravel for all departments within the public works
department including the need for gravel on roads throughout the county and for major upgrades on
county roads. Help clear the roads of snow in the winter months.
Crushed Gravel - Tons
619,303
500,000
500,000
Screened Gravel - Tons
27,000
80,000
80,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
198
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Grants -in -Aid to Cities & Towns -- 2000-56200
DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50% of the mill
levy collected by the county on assessed values within incorporated municipalities to maintain county
roads is paid to municipalities.
..:....,:.c...:.G
se≥ . .: r> .:
:;.:..::.�,:;:.<..:.....:.,.:.u:.>....:.:.:.nxw..:.:>,<. <..<.........:.:,,...,..,.:....-.:::<.:s.....,..,.:z>::<,.<n::,.
zE:SS3iEK¢.n
ah•.a .e.Eyze:>.:, . co≥�3
j ,c'.:n:<<.2xy:;
guy.;e�y,.>o::;Pp;...:>ex..3:o::>,»:,e,:,>'GE:.:'Ei�G>:3:.�_:
:.g x
3
.. a.._:..
iE::3tiV.ak'v>: e>
..
°d
$ 0
.
S::ziF:i
�°$ne,> o .d .�: x.
'b
$ 0
::'Vna.'5'.0
%f::
+,.. .e,. . ..k:.
:
$ 0
.>-Su?n S2'�3
�o,x.8.E!8eBq'�%�:3j
>:≥:&SBi
?: ....��: ..�..x., .
$ 0
Personnel Services
Supplies
Purchased Services
559,388
487,712
549,660
549,660
Fixed Charges
Capital
Gross County Cost
$ 559,388
$ 487,712
$ 549,660
$ 549,660
Revenue
Net County Cost
$ 559,388
$ 487,712
$ 549,660
$ 549,660
Budget Positions
--
--
--
--
SUMMARY OF CHANGES: Budget is based upon the final assessed value of the municipalities
with the 1998 mill levy applied.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory requirement.
BOARD ACTION: No change.
199
BUDGETUNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Non -Departmental Revenue -- 2000-90100
DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund.
Personnel Services
0
0
0
0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
Revenue
$ 0
12,904,001
$ 0
15,535,667
$ 0
13,243, 587
$ 0
13,243,587
Net County Cost
Budget Positions
$ -12,904,001
$ -15,535,667
$ -13,243,587
$ -13,243,587
SUMMARY OF CHANGES: A fund balance of $1,000,000 is included in the total available
resources in addition to the revenues shown in this budget. Property tax is set at $2,304,587, up
$131,841. Specific Ownership Tax is up $300,000. HUTF is up $350,000 to $7,050,000 with the
inclusion of the additional funds from the Special Bridge Fund that sunset June 30, 1997. Only one
bridge grant is planned for 1998 with a revenue amount of $482,000 for Bridge #5/42A. Other
revenues are stable.
OBJECTIVES: n/a
n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
200
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Contingency -- 2000-99999
DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts.
L;:S G
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Personnel Services
$ 138,057
$ 0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
$ 138,057
$ 0
Revenue
Net County Cost
$ 138,057
$ 0
Budget Positions
SUMMARY OF CHANGES: Budget reflects a 4% salary adjustment. All other benefits remain the
same.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board approved the recommended salary adjustment of 4%.
201
AO, ctvirg
COLORADO
202
SOCIAL
SERVICES
FUND
SOCIAL SERVICES
Revenue Changes
r
N
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
Property taxes
Fund Balance
Federal/State
1998 Revenue
Ell1998
01997
TOTAL: $11,080,933 (1997:a1,23,975) 926
Pr pertys
$2,563,848 23.1%
Federal/State
$6,117,085 55.2%
Fund Balance
$2,400,000 21.7%
203
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All Funds Expenditures
miscellaneous
fraud
food stamps
aid to needy disabled
institutional care
iv -d administration
day care
jobs
old age pension
general assistance
administration
Tema
leap
medicaid
oster care
placement alternitive care
aid to dependent children
204
Social Services Expenditures and Local Taxes
d
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Social Services
Cumulative Percent Increase:
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205
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Social Services
O
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0
O
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0
SOCIAL SERVICES FUND
The Department of Social Services:
COMPARISON
PROPERTY
TAX
FUND
BALA NCE
TOTAL COUNTY
SHARE
1997 Budget
$ 4,163,848
$ 10,409
$ 4,304,257
1998 Budget
$ 2,563,848
$ 2,400,000
$ 4,963,848
Dollar Change
$ -1,600,000
$ 2,259,561
$ 659,591
Welfare reform and Electronic Benefit Transfer (EBT) will have significant impact on Social Services
during 1998. Client eligibility, program design, state rules, allocation methods, and funding levels,
are some of the major changes that will occur. In addition, EBT will change the method under which
clients and providers receive grants or payment for services. It will take about a year and a half to
determine the financial impact of these changes.
Social Services will begin to use EBT in 1998. Distribution of grants and provider payments will be
handled by a state contractor. Clients will receive their benefits at automated teller machines and
at point -of -sale terminals. The providers of services, such as foster care and day care, will receive
payment directly into their bank account. The department will no longer receive advance payments
for most programs, instead it will receive a monthly bill from the state or an adjustment to
administrative advances. This change will affect the cash balance for the department and the
interest earned for funds on deposit.
Administration funding will be broken down into additional allocations. In the past the majority of
funding was combined into Regular Administration. The new approach creates a separate allocation
for TANF, Child Welfare, Child Care, and General Administration. Counties will have limited flexibility
in how administrative funding can be spent. Allocation of overhead will be determined by the state
and charged to the various program areas.
Efforts will be made to increase child support collections during 1998. TANF will result in increased
contact with clients to establish child support as soon as possible. Increased interstate actions are
planned for 1998. A minor reduction is anticipated in the level of child support incentives due to
changes in federal rules.
AFDC and JOBS were replaced in July 1997 with Temporary Assistance to Needy Families (TANF).
A greater emphasis will be made to help clients find employment as opposed to granting them a
welfare payment. A federal time limit will be in effect for most clients. The TANF funds may provide
for additional staff funded by the state and federal governments. Day care funding has been
increased to reduce the number of clients on TANF.
206
It is difficult to predict the level of expenditures for Foster Care for 1998. Statewide caseloads and
costs have grown dramatically over the last few years. Beginning in July 1997, the state imposed
allocations for the cost of foster care. Expenditures in excess of the allocation must be paid for by
the counties. At this time it looks like the allocation will be sufficient to receive reimbursement for
all expenditures. Some programs like AND, OAP, and LEAP should remain stable for 1998 in both
caseload and level of expenditures.
During 1997 and 1998, construction of a building and remodeling of the Walton Building will occur
and a new phone system will be installed. In addition, upgrades to the local area network will be
made to accommodate ahout seventy to eighty additional computers supplied by the state.
Because of TANF and EBT the gross 1998 Social Services budget has dropped to $11,080,933 from
$34,266,975 in 1997. The total county share from property taxes and fund balance for programs
remains the same as last year at $4,163,848. $800,000 from fund balance will be used to remodel
the Social Services Building. The $800,000 is 100% county funding. A grand total of $4,963,848
is the county's local share.
207
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INTERGOVERNMENTAL REVENUE
2100 42110 4340 GRANTS 4,650,000.00 4,939,885.00
OI
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20,000.00,
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434U '(iKAN I s 301,748.00
4340 'GRANTS 1 4,880,000.00
4340 GRANTS - - 408,000.001
O
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GKANIS _ _ _ 3,120,000.00
GRANTS 560,000.00
'GRANTS _ _. _ _ C - - 49,450.00
GRANTS _ 19,600.00
0
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GRANTS
GRANTS
TOTAL SOCIAL SERVICES FUND
V•I'
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LIUU 4LLOU
2100 42300
2100 42365
2100 42370
42375
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2100 42415
2100 42610
2100 42615
2100 42620
2100 42625
2100 _ 42810 _�
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208
DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE
1998
Regular Administration
Medicaid Transportation
Fraud
Child Support Administration
TANF
Aid to the Needy Disabled
Day Care
Old Age Pension
Foster Care
Family Preservation
LEAP - Administration
LEAP - Outreach
General Assistance
Housing Grants
SUB -TOTAL
Federal and
State
$ 4,939,885
15,000
211,500
757,100
0
0
0
0
0
20,000
64,000
19,600
0
90.000
$6,117,085
Federal/State Reimbursements
County Property Tax
Fund Balance (Remodel)
Fund Balance (Program)
TOTAL REVENUE
County
$ 1,693,448
0
70,500
372,900
1,000,000
110,000
550,000
35,000
900,000
100,000
0
0
132,000
0
$4,963.848
$ 6,117,085
2,563,848
800,000
1,600,000
$11,080,933
209
Total
$ 6,633,333
15,000
282,000
1,130, 000
1,000,000
110,000
550,000
35,000
900,000
120,000
64,000
19,600
132,000
90.000
$11.080.933
D
RES
1998 1998 T 1998
REQUEST I RECOMMEND FINAL
0 6,633,333.001 6.633.333.00, A Asa 22q nn
282,000.00 282,000.00
1,130,000.00 1,130,000.00
0.00 0.00
0.00 0.00
0.00 0.00
1.000.000.00 1 nnnnnn nn
19,6.00.00 19,600.00
0.00 0.00
0.00 0.00
132,000.0 132,000.00
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AL SERVICES FUN
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5,452,600.0
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FUND ORGN EXPENDITURE FUNCTION
HEALTH & WELFARE
2100 42110 _ ADMINISTRATION -REGULAR
2100 42115 EMPLOYMENT FIRST
2100 42120 MEDICAL TRANSPORTATION
2100 42125 NON -CONTRACT CASE SERVICES
UAY CARE
AUMI NIJ I NA I ION -LEAF'
OUTREACH
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210
DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL
AND STATE PROGRAMS
Assistance Payments Programs: Most assistance payment programs are mandated by the
federal or state government. Consequently, local government is limited as to what can be done to
reduce costs for these programs.
Federally State County
Mandated Mandated Cost Share
Temporary Assistance to Needy Families X X 20.0%
Aid to the Needy Disabled X X 20.0%
Low Income Energy Assistance X X 0.0%
Old Age Pension X 0.5%
Employment First X X 10.0%
General Assistance* Optional Optional 100.0%
* State law allows counties the option of having a general assistance program and, if
established, to determine the benefit level.
Social Service Programs: Social service programs administered by the department are mandated
by state law. However, local government have a higher degree of managerial flexibility with these
programs.
Federally State County
Mandated Mandated Cost Share
Child Protection - Casework Services
Youth Services - Casework Services
Foster Care
Day Care
X 20%
X 20%
X 20%
X 20%
Administration: Cost associated with administration include compensation for caseworkers,
technicians, and support staff. In addition, overhead such as rent, utilities, travel, supplies, and
equipment are funded through Regular Administration. The state establishes an allocation and
reimburses at a rate of 35% to 80% based on the type of expenditure. Expenditures greater than
the allocation are reimbursed through surplus distribution. Administration is broken down into
Regular Administration, Child Support, Low Income Energy Assistance Program, Placement
Alternative Commission, Employment First, and Fraud.
211
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Regular Administration -- 2100-42110
DEPARTMENT DESCRIPTION: Administration of social services and assistance payment
programs. Staff compensation and operating expenditures are paid from this budget. The State
establishes an allocation which limits the reimbursement for ad t
minis ratrve expenditures.
Personnel Services
$ 3,827,229
$ 4,251,600
$ 4,508,333
$ 4,508,333
Supplies
171,704
146,000
175,000
175,000
Purchased Services
749,684
881,100
825,000
825,000
Fixed Charges
323,034
153,900
325,000
325,000
Capital
90,190
20,000
800,000
800,000
Gross County Cost
$ 5,161,841
$ 5,452,600
$ 6,633,333
$ 6,633,333
Revenue
9,017,090
4,130,000
4,939,885
4,939,885
Net County Cost
$ -3,855,249
$ 1,322,600
$ 1,693,448
$ 1,693,448
Budget Positions
116.5
116.5
121.0
121.0
SUMMARY OF CHANGES: Welfare reform has significantly changed the manner in which staff are
funded. At this time no determination has been made as to what allocation staff will be charged.
It appears that additional staff can be funded from TANF using 100% State and Federal dollars.
Subject to funding approval, an additional five staff members are included in 1998 for TANF. In
addition, $800,000 is budgeted under capital for remodeling of the Walton building and workstations
for the department. A salary adjustment of 4% is included in the budget.
OBJECTIVES: Administer federal, state, and county public assistance and social services
programs. Staff provides child protection, adult protection and youth services. In addition,
administrative support and eligibility determination for public assistance is accomplished by regular
administrative staff.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: Board displaced property tax with $1,600,000 in carry-over fund balance to fund
Social Services. Property tax was shifted to the Capital Expenditure Fund to fund the new Social
Services Building.
212
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Employment First -- 2100 - 42115
DEPARTMENT DESCRIPTION: Program which requires food stamp clients to be actively looking
for employment. This program is administered by the Weld Human Services Department.
Personnel Services
0
0
0
0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
Revenue
119,607
$ 119,607
1,701
135,000
$ 135,000
121,500
$ 0
$ 0
Net County Cost
Budget Positions
$ 117,906
$ 13,500
$ 0
$ 0
SUMMARY OF CHANGES: Program eliminated July 1, 1997, with TANF.
OBJECTIVES: The federal government requires that clients who receive food stamps be actively
involved in a job search program. Clients on TANF with children under age seven are not required
to participate. Other clients who do not have to participate are those already involved in a job search
program, such as Unemployment Insurance.
Number of households (Avg.)
2,500
1,250
PROJECTED..:
0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
213
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 2100-42120
DEPARTMENT DESCRIPTION: Purchase of transportation for categorical recipients to reach
medical resources. 100% state funded.
Personnel Services
0
0
0
0
Supplies
Purchased Services
5,390
15,000
15,000
15,000
Fixed Charges
Capital
Gross County Cost
Revenue
$ 5,390
$ 15,000
15,000
$ 15,000
Net County Cost
5,390
$ 0
15,000
$ 0
$ 15,000
15,000
$ 0
Budget Positions
SUMMARY OF CHANGES: No significant changes are anticipated for this program.
OBJECTIVES: Provide transportation to obtain medical care for Medicaid recipients and for foster
care children. Usually paid in the form of mileage reimbursement to recipients, volunteers, and
caretakers.
Average assisted per month
10 I 10
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
214
10
BUDGET, UNIT REQUEST S UMMAR y
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Case Services -- 2100-42125
DEPARTMENT DESCRIPTION: Provides travel and psychological exams for foster care children.
Personnel Services
0
0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost
Revenue
19,150
14,060
$ 33,210
7,500
8,000
$ 15,500
12,400
0
7,500
8,000
$ 15,500
Net County Cost
Budget Positions
$ 33,210
SUMMARY OF CHANGES: No change.
$ 3,100
12,400
$ 3,100
0
7,500
8,000
$ 15,500
12,400
$ 3,100
OBJECTIVES: Case Service expenditures are for psychological exams and travel associated with
children in foster care. In addition, the department will use case services to arrange for
transportation of "run -away" children to return them to their parents or relatives located in another
state.
Average Payments Per Month
5
5
5
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
215
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Medical Exams -- 2100-42135
DEPARTMENT DESCRIPTION: Provides funding for medical exams required by clients.
Personnel Services
0
0
0
0
Supplies
Purchased Services
4,395
9,100
Fixed Charges
-23
Capital
Gross County Cost
$ 4,372
$ 9,100
$ 0
0
Revenue
7,280
Net County Cost
4,372
1,820
0
Budget Positions
SUMMARY OF CHANGES: Eliminated with EBT.
OBJECTIVES: Provides for medical exams to establish eligibility for nursing home care, AND, or
Medicaid. Every six months AND cases are examined to determine if the client is still eligible.
Medical Exams Per month
35
35
35
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
216
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Fraud -- 2100-42140
DEPARTMENT DESCRIPTION: This program investigates welfare and food stamp fraud.
Personnel Services
$ 199,511
$ 268,500
$ 280,000
$ 280,000
Supplies
Purchased Services
5,373
2,000
2,000
2,000
Fixed Charges
Capital
Gross County Cost
Revenue
$ 204,884
199,511
$ 270,500
202,875
$ 282,000
211,500
$ 282,000
211,500
Net County Cost
5,373
$ 67,625
$ 70,500
$ 70,500
Budget Positions
6.25
6.25
6.25
6.25
SUMMARY OF CHANGES: No significant changes are anticipated.
OBJECTIVES: The purpose of this unit is to detect fraud in the TANF and Food Stamp Programs.
Most referrals come from the general public. Efforts made by this unit reduce the number of cases
and reduce participation in the programs. Serious violations are referred to the District Attorney's
Office for prosecution.
Cases Reviewed Annually
2,800
2,800
2,800
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
217
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: IV -D Administration -- 2100-42200
DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent
children to offset part of the TANF and foster care costs. In addition, child support is collected for
non-TANF clients based on court orders.
Personnel Services
$ 662,593
$ 711,800
$ 800,000
$ 800,000
Supplies
Purchased Services
5,438
208,678
10,000
252,150
10,000
250,000
10,000
250,000
Fixed Charges
29,872
30,000
30,000
Capital
-20,098
40,000
40,000
Gross County Cost
Revenue
$ 886,483
609,614
$ 973,950
681,765
$ 1,130,000
757,100
$ 1,130,000
757,100
Net County Cost
Budget Positions
$ 276,869
23
$ 292,185
23
$ 372,900
25
$ 372,900
25
SUMMARY OF CHANGES: Efforts will be made to reduce TANF cases through IV -D collections.
Increased revocations of professional and occupational licenses will be used as a tool to increase
collections. Increased interstate actions are planned for 1998.
OBJECTIVES: Obtain child support payments for TANF and "non -welfare" households. Child
Support collections lower the cost of the TANF Program and help to keep other households self-
sufficient. Administrative costs cover compensation for legal technicians, parent locators, and
attorney costs.
Average open cases
8,500
8,500
8,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
218
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Food Stamps -- 2100-42250
DEPARTMENT DESCRIPTION: This department is used to record the disbursement of food
stamps to qualified recipients.
Personnel Services
$
0
$
0
$
0
$
0
Supplies
Purchased Services
8,019,396
9,515,000
Fixed Charges
Capital
-26,750
-30,000
Gross County Cost
Revenue
$ 7,992,646
8,024,170
$ 9,485,000
9,485,000
$ 0
$ 0
Net County Cost
Budget Positions
$ -31,524
$
0
$
0
$
0
SUMMARY OF CHANGES: With EBT this budget unit will no longer be operative.
OBJECTIVES: n/a
Average Households
3,600
3,600
0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
219
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Staff Development -- 2100-42260
DEPARTMENT DESCRIPTION: Training programs for staff assigned to child protection and youth
in conflict.
Personnel Services
0
0
0
0
Supplies
Purchased Services
2,138
9,000
Fixed Charges
Capital
Gross County Cost
Revenue
$ 2,138
1,378
$ 9,000
8,100
$ 0
$ 0
Net County Cost
Budget Positions
$ 760
$ 900
$ 0
$ 0
SUMMARY OF CHANGES: Not funded under Welfare Reform.
OBJECTIVES: Monies spent on staff development are designed to improve an employee's ability
to perform his duties. Group and single training can be provided through this program. The training
sessions are usually conducted during the normal work day. Reimbursement ranges from 80% to
100% depending on the type of training.
Number of seminars attended
90
90
0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
220
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: JOBS -- 2100-42300
DEPARTMENT DESCRIPTION: Program that prepares and assists clients with obtaining
employment to reduce Aid to Families with Dependent Children caseload.
Personnel Services
$ 156,909
$ 155,200
0
0
Supplies
Purchased Services
3,605
952
17,400
1,925
Fixed Charges
Capital
95,011
-38
160,750
Gross County Cost
Revenue
$ 256,439
196,703
$ 335,275
301,748
$ 0
$ 0
Net County Cost
Budget Positions
$ 59,736
2
$ 33,527
2
$ 0
$ 0
SUMMARY OF CHANGES: Program no longer operated with TANF.
OBJECTIVES: Provide educational employment training, work experience, and job placement for
targeted TANF head -of -households in conformance with the state plan and the Federal Family
Assistance Act. Human Services provides services to Social Services for this program in the form
of educational programs, career counseling, and job referrals. Expenditures should help to reduce
the number of households utilizing TANF,
Average Caseload
235
235
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
221
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Temporary Assistance to
BUDGET UNIT TITLE AND NUMBER: Needy Families - 2100-42365
DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF
program.
Personnel Services
$
0
$
0
$
0
$
0
Supplies
Purchased Services
10,000
Fixed Charges
Capital
Gross County Cost
Revenue
5,259,474
-1,559,836
$ 3,699,638
2,920,347
6,090,000
$ 6,100,000
4,880,000
1,000,000
$ 1,000,000
1,000, 000
$ 1,000,000
Net County Cost
Budget Positions
$ 779,291
$ 1,220,000
$ 1,000,000
$ 1,000,000
SUMMARY OF CHANGES: Federal welfare reform limits the amount of time clients are eligible for
a cash grant. The primary emphasis of this program is helping clients to obtain employment and
providing temporary assistance until employment is secured. Budget amount only reflects county
share with EBT.
OBJECTIVES: Provide assistance payments to eligible recipients of the TANF program. The
average household is comprised of the caretaker mother and two children. The county contributes
20% of the cost of benefit payments to recipients.
Average caseload
1,300
1,300
1,300
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
222
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits
for SSI clients.
Personnel Services
0
0
0
0
Supplies
Purchased Services
20,000
Fixed Charges
Capital
Gross County Cost
Revenue
497,293
-79,284
$ 418,009
481,051
490,000
$ 510,000
408,000
110,000
$ 110,000
110,000
$ 110,000
Net County Cost
Budget Positions
$ -63,042
$ 102,000
$ 110,000
$ 110,000
SUMMARY OF CHANGES: Stable caseloads and no grant increase is anticipated for 1998. County
share only due to EBT.
OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled
clients. This program serves as a supplement to the Federal Social Security Program.
Average caseload
1,900
1,900
1,900
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
223
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375
DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income
eligible" households.
Personnel Services
0
0
0
0
Supplies
Purchased Services
2,569,647
3,500,000
Fixed Charges
Capital
Gross County Cost
Revenue
-5,242
$ 2,564,405
2,177,245
$ 3,500,000
2,800,000
550,000
$ 550,000
550,000
$ 550,000
Net County Cost
Budget Positions
$ 387,160
$ 700,000
$ 550,000
$ 550,000
SUMMARY OF CHANGES: Additional cases are anticipated for 1998 due to welfare reform and
increased state funding. County share only due to EBT.
OBJECTIVES: Purchase of day care services for eligible children. This program also includes
services for a small number of "special needs" children when child protection is a concern. The
program is available to clients enrolled in the JOBS/New Directions Program. The department pays
state rates for payment of day care services.
Average caseload
575
575
575
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
224
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380
DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 99.5% by the state.
Administrative costs are reimbursed 80% and are included as part of the Social Services
Administrative budget.
Personnel Services
0
0
Supplies
Purchased Services
70,000
0
0
Fixed Charges
Capital
Gross County Cost
Revenue
1,617,199
-21,837
$ 1,595,362
1,561,601
1,680,000
$ 1,750,000
1,735,000
35,000
$ 35,000
35,000
$ 35,000
Net County Cost
Budget Positions
$ 33,761
$ 15,000
$ 35,000
$ 35,000
SUMMARY OF CHANGES: A 2.5% cost of living adjustment is anticipated for this program. The
caseload should be stable for 1998. Some minor increases are expected for home care allowance.
County share only due to EBT.
OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting
age, resource and income tests. Program costs are reimbursed 100% by the state, except for home
care allowances where the county contribution is 5% of these costs. Administrative costs are
reimbursed 80% by the state. OAP money payments serve as income supplement to social security
payments in many OAP households.
Average caseload
1,800
1,800
1,850
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
225
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Foster Care of Children -- 2100-42410
DEPARTMENT DESCRIPTION: Placement of children in substitute 24 -hour care family foster
homes, group homes, residential treatment centers, residential child care facilities.
Personnel Services
0
0
0
0
Supplies
Purchased Services
3,402,022
4,200,000
1,200,000
1,200,000
Fixed Charges
-324,314
-300,000
-300,000
-300,000
Capital
Gross County Cost
$ 3,077,708
$ 3,900,000
$ 900,000
$ 900,000
Revenue
2,269,690
3,120, 000
0
0
Net County Cost
Budget Positions
$ 808,018
$ 780,000
$ 900,000
$ 900,000
SUMMARY OF CHANGES: Efforts are being made statewide to reduce the number of children
placed in foster care. It is uncertain what will happen to the case load and costs for this program.
Expenditures will be closely monitored by the department in this program.
OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to
abuse or for placement of youths beyond control of their parents. Placements are made in family
foster homes, group homes, child placement agencies, and residential child care facilities. Some
costs are reduced by the collections from parents and social security.
Average caseload
490
500
500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
226
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Family Preservation Program -- 2100-42415
DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster
care program primarily through counseling and parental education.
Personnel Services
$ 37,478
0
$ 25,000
$ 25,000
Supplies
Purchased Services
1,610
5,000
0
0
Fixed Charges
Capital
Gross County Cost
Revenue
839,504
$ 878,592
721,038
695,000
$ 700,000
560,000
95,000
$ 120,000
20,000
95,000
$ 120,000
20,000
Net County Cost
Budget Positions
$ 157,554
$ 140,000
$ 100,000
$ 100,000
SUMMARY OF CHANGES: Over the last few years the number of providers and variety of available
services has increased. The department anticipates the full usage of funds for 1998 with increased
emphasis on limiting the number of foster care placements.
OBJECTIVES: This program is designed to provide services such as counseling, day treatment,
and education to prevent out of home placements. In addition, services are provided to reunite
families with children in foster care. A plan is developed on an annual basis and submitted to the
state for approval. Cases are monitored to determine the effectiveness of providers and program.
Average caseload
110
110
110
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
227
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: LOW INCOME ENERGY ASSISTANCE PROGRAM
Administration -- 2100-42610
DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program.
This program is 100% federally funded.
Personnel Services
$ 48,357
$ 41,150
$ 54,500
$ 54,500
Supplies
887
1,000
2,000
2,000
Purchased Services
928
5,800
6,000
6,000
Fixed Charges
Capital
Gross County Cost
Revenue
$ 50,172
30,305
1,500
$ 49,450
49,450
1,500
$ 64,000
64,000
1,500
$ 64,000
64,000
Net County Cost
Budget Positions
$ 19,867
5
0
5
0
5
0
5
SUMMARY OF CHANGES: No significant changes are anticipated for this program.
OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program
Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary
Average household
3,200
3,200
3,200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
228
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: LOW INCOME ENERGY ASSISTANCE PROGRAM -
Outreach -- 2100-42615
DEPARTMENT DESCRIPTION: Provides communication to the public concerning Low Income
Energy Assistance Program and eligibility requirements.
Personnel Services
$ 1,851
Supplies
Purchased Services
3
862
$ 18,500
1,100
$ 18,500
1,100
$ 18,500
1,100
Fixed Charges
Capital
Gross County Cost
Revenue
$ 2,716
24,101
$ 19,600
19,600
$ 19,600
19,600
$ 19,600
19,600
Net County Cost
Budget Positions
$ -21,385
$ 0
$ 0
$ 0
SUMMARY OF CHANGES: No significant changes anticipated in this program for 1998.
OBJECTIVES: The federal government provides 100% of the funding for outreach activities
associated with LOW INCOME ENERGY ASSISTANCE PROGRAM. These funds are used to alert
the public to the availability of heating assistance.
Average household
3,200
3,200
3,200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
229
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
LOW INCOME ENERGY
BUDGET UNIT TITLE AR'D NUMBER: ASSISTANCE PROGRAM -- 2100-42620
DEPARTMENT DESCRIPTION: Program provides financial assistance to low income households
for household utility costs.
Personnel Services
0
0
0
0
Supplies
Purchased Services
535,567
800,000
Fixed Charges
Capital
Gross County Cost
Revenue
-10,953
$ 524,614
519,714
$ 800,000
800,000
$ 0
$ 0
Net County Cost
Budget Positions
$ 4,900
$ 0
$ 0
$ 0
SUMMARY OF CHANGES: Budget not operative with EBT.
OBJECTIVES: The program helps clients with the cost of heating their homes or apartments. Most
payments are made directly to the energy providers. Payments are available during the winter
months only. They are reimbursed 100% by the federal government.
Average households
3,200
3,200
3,200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
230
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: LOW INCOME ENERGY ASSISTANCE PROGRAM -
Emergency -- 2100-42625
DEPARTMENT DESCRIPTION: Program makes payments for clients that have lost utility service
or have received notice of shutoff.
Personnel Services
0
0
0
0
Supplies
Purchased Services
14,264
15,000
Fixed Charges
Capital
Gross County Cost
Revenue
$ 14,264
14,960
$ 15,000
15,000
$ 0
$ 0
Net County Cost
Budget Positions
$ -696
$ 0
$ 0
$ 0
SUMMARY OF CHANGES: Budget not operative with EBT.
OBJECTIVES: The purpose of LOW INCOME ENERGY ASSISTANCE PROGRAM Emergency is
to provide for advance payments in which no vendor agreement is in effect and discontinuance of
heating fuel/gas is going to occur. Window, thermostat, and furnace replacement are also covered
under this program.
Average households
100
100
100
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination.
BOARD ACTION: No change.
231
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
federal/state categorical assistance programs and provides help for some medical indigents. Totally
funded by county. Expenditures from this program are not covered by TANF, OAP, AND,
etc.
Personnel Services
0
0
0
Supplies
Purchased Services
110,850
134,000
134,000
0
134,000
Fixed Charges
Capital
Gross County Cost
Revenue
-320
$ 110,530
-2,000
$ 132,000
-2,000
$ 132,000
-2,000
$ 132,000
Net County Cost
Budget Positions
$ 110,530
$ 132,000
$ 132,000
$ 132,000
SUMMARY OF CHANGES: The amount for 1998 was not increased from 1997. Below is a
breakdown of the amounts requested:
Dental
Vision
Shelter
Kind
Prescription
Burial
Shelter Case Mgt.
Refund
$ 17,000
17,000
50,000
10,000
5,000
25,000
10,000
- 2,000
Total $ 132,000
OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public
assistance. Non mandated and funded 100% by the county.
232
GENERAL ASSISTANCE (CONTINUED)
2100-42700
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program 100% county
funded.
BOARD ACTION: No change. TANF funds will be used to minimize use of general assistance
funds whenever possible.
233
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Housing Grants -- 2100--42810/42815/42820
DEPARTMENT DESCRIPTION: Housing grants for mass shelters and direct payments for rent.
Personnel Services
0
0
0
Supplies
Purchased Services
70,085
90,000
90,000
0
90,000
Fixed Charges
Capital
Gross County Cost
Revenue
$ 70,085
70,085
$ 90,000
90,000
$ 90,000
90,000
$ 90,000
90,000
Net County Cost
Budget Positions
$ 0
$ 0
$ 0
$ 0
SUMMARY OF CHANGES: No significant changes are anticipated for this program.
OBJECTIVES: The goal of these federal grants is to assist clients that are homeless or who are in
the process of being evicted from their current apartment.
Number of households
250
250
250
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
234
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