HomeMy WebLinkAbout972195.tiffRESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR DISTRICT RE -1J MEALS
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
meals between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and St. Vrain School District RE -1J, commencing
September 29, 1997, and ending June 10, 1998, with further terms and conditions being as
stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Purchase of Services Agreement for meals between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Family Educational Network of
Weld County, and St. Vrain School District RE -1J be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
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HR0068
PURCHASE OF SERVICES AGREEMENT FOR DISTRICT RE -1J MEALS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of October, A.D., 1997, nunc pro tunc September 29, 1997.
AP
ED AS ? FORM:
ounty At t: ney
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLQRADO
r
e E. Baxter, Chair
Constance L. Harbert,
e
Pro -m
EXCUSED DATE OF SIGNING
Dale K. Hall
(AYE)
2
Barbara J. Kirkmeyer
Vebster
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HR0068
PURCHASE OF SERVICES
6d-obpr
THIS AGREEMENT, made and entered into this 107 day of September, 1997, by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Division of Human Resources' Family Educational Network of Weld, County
hereinafter referred to as "FENWC" and Weld County School District RE -1J, hereinafter referred to as
"School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide FENWC the following described services based
upon the following terms and conditions:
1. The School District will provide lunches and milk for approximately thirty (30) children at a cost
of one dollar and sixty-five cents ($1.65) per child, Tuesday through Friday, and breakfast for
approximately fifteen (15) children at ninety ($.90) cents, and snack for approximately fifteen (15)
children at a rate of seventy-five ($.75) cents.
The School District will provide lunches only at a cost of one dollar and ninety-five ($1.95) per
adult, and lunches and milk at a cost of two dollars and twenty cents ($2.20) per adult, breakfast
and snack per adult are the same cost as for children.
2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of children
lunches and the number of adult lunches needed. These lunches will be picked up by FENWC
between 10:30 a.m. - 11:15 a.m. FENWC shall notify the School District the day before any holiday
or vacation that meals will not be needed for those specified days. Breakfasts are picked up at 8:00
a.m.
3. The School District will submit a bill for services to the Weld County Division of Human Services,
P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month for services provided during
the preceding month. The School District agrees to provide information on the cost of the quantity
of lunches served to enable FENWC to comply with USDA reimbursement requirements.
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4. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full paid, free
or reduced) each month. The School District will not receive USDA reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children and staff. Such
reimbursement will made within three (3) weeks of the receipt of a statement of such charges from
the School District. The rate will be as described in item #1 above.
5. FENWC agrees to provide the containers necessary for food transportation, and proper food storage
equipment and further agrees to provide for all transportation of the food from the School District
to the FENWC Center.
6. The School District agrees to provide meals in accordance with the regulations of the United States
Department of Agriculture's Child Adult Care Food Program as shown in Attachment A hereto,
which is hereby incorporated into this Agreement.
7. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu, portion sizes of
menu items and amounts of food used to prepare menu items. This is a requirement at the
preparation kitchen for all meals served.
b. Milk invoices. (Sent in monthly) to the Food Services Office).
8. FENWC will maintain a daily record of the number of meals served by type.
9. The term of this Agreement shall be from September 29, 1997 through June 10, 1998.
10. This Agreement may be amended at any time with the written mutual consent of both parties.
11. The School District and FENWC mutually agree to accept that this Agreement may be terminated
by either party upon a thirty (30) day written notice being provided to the other party, however, this
Agreement will be terminated if Head Start or Colorado Preschool Program funding is stopped.
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12. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its officers,
employees, and clients do not become employees of Weld County, and therefore are not
entitled to any employee benefits as Weld County employees, as a result of the execution
of this Agreement.
b. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries of damages caused by any negligent acts or
omissions of the School District or its employees, volunteers, or agents while performing
functions as described in this Agreement. The School District shall indemnify, defend and
hold harmless Weld County, the Board of County Commissioners of Weld County, its
officers and employees for any loss occasioned as a result of the performance of this
Agreement by its employees, volunteers, clients and agents. The School District shall not
be held liable for injuries or damages caused by any negligent acts or omissions of Weld
County, the board of County Commissioners of Weld County, its employees, volunteers,
or agents while performing this Agreement. The School District shall provide Worker's
Compensation for all employees of the School District engaged in the performance of this
Agreement, as required by the Colorado Worker's Compensation Act. Likewise, FENWC,
by and through the Board of County Commissioners, shall provide adequate liability and
Worker's Compensation Insurance for all its employees, volunteers and agents engaged in
the performance of this Agreement.
c. No officer, member, or employee of Weld County and no member of their governing bodies
shall have any pecuniary interest, direct of indirect in the approved Agreement of the
proceeds thereof.
d. The School District understands that monitoring and evaluation of the performance of the
Agreement shall be conducted by the Weld County Division of Human Resources and the
results provided to the Board of County Commissioners of Weld County.
e. The School District and FENWC assure compliance with Title VI of the Civil Rights Acts
of 1986, and that no person shall on the grounds of race, creed, color, sex or national origin,
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the approved Agreement.
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f. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the
parties of their officers or employees may possess, nor shall any portion of this Agreement
be deemed to have created a duty of care with respect to any persons not a party to this
Agreement.
g.
No portion of this Agreement shall deemed to created an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
13. SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason
held or decided to be unconstitutional, such decision shall not affect the validity of the remaining
portions. The parties hereto declare that they would have entered into this Agreement and each and
every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that
any one or more sections, subsections, paragraph, sentences, clauses, or phrases might be declared
to be unconstitutional or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly executed
as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF
COMMISSIONERS
George EBaxter, Chairpersonl0/06/97
By: Deputy Clerk to the Board
BOULDER COUNTY DISTRICT RE -1J
Cyhthia Greule, Director
Food Services Department
WELD COUNTY DIVISION OF HUMAN
SERVICES
J. Speckman, Executive Director
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4.4 Mni,
Wine
COLORADO
mEmORAIMUM
Weld County Board of
County Commissioners September 30, 1997
To Date
From
Walter J. Speckman, Executive Director, DHS
subject • Purchase of Service Between FENWC and Schooll,lpistrict RE -1J
Enclosed for Board approval are three (3) Purchase of Service Agreements between the Family
Educational Network of Weld County and St. Vrain School District RE -1L
The School District agrees to provide the following meals for approximately 30 children and 7 adults.
FENWC agrees to reimburse the School District:
• Breakfast and milk for children $ .90
• Lunches and milk for children 1.65
• Lunches for adults 1.95
• Lunches with milk for adults 2.20
♦ Snacks - adults & children .75
The term of this Agreement is from September 29, 1997 through June 10, 1998.
If you have any questions, please telephone Tere Keller-Amaya at 353-3800, ext. 3342.
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