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RESOLUTION
RE: APPROVE PURCHASE OF TELEPHONE SYSTEM AND AUTHORIZE CHAIR TO
SIGN - SIEMENS BUSINESS COMMUNICATIONS SYSTEMS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for purchase of
telephone system for the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Social Services, and
from Siemens Business Communications Systems, Inc., with terms and conditions being as
stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Agreement for purchase of
telephone system for the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Social Services, from
Siemens Business Communications Systems, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 9th day of March, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WEED COUNTY, COLORADO
ATTEST' .1.152 -C-1
-Or _ /,r.
�., ■■::��.�� Constance L. Har ert, Chair
Weld Ca b 1: `'�'���
(Th W. H. bs er, ro-Tem
BY: ♦ a it%��ac�t6 1��i�i�,
eputy- oard i <47
orge . Baxter
APP AS ORM:
Dale I . Hall
unty Atto ey C.tt" ,c 7L
arbara J. Kirkmeyer
980402
SS0024
O C S
Siemens Business Communication Systems, Inc. Santa Clara, California 95054
SCHEDULE A
SIEMENS Hicom 300E SYSTEM ORDER
Customer Name and Invoice Address: Date: 03-04-1998
Weld County Social Services Page No.: 1 of
Attention:Jacque Armes Quotation No.: EJAA01703C
315 N. 11th Avenue 03-04-1998 11:55:06
Walton Building
Greeley CO 80631
Agreement Type: (x)APS
( ) MSSMA
System Location Address (Premises):
315 N. 11th Avenue Reference Agreement No.:
Walton Building
Greeley CO 80631 Reference Exhibit Nos.:
IRBCS-12 SSWS-3
Customer Contact: Jacque Armes
Siemens Branch Office Address:
SUITE 700
6455 S YOSEMITE
ENGLEWOOD CO 80111 Intended Cutover Date: 05-30-1998
• Pricing Validity
Siemens Contact: Jay McGrath Expiration Date: 06-25-1998
Scope of Work: Siemens will provide a Siemens Hicom 300E Model 30EX System consisting of 336 equipped
ports, 432 wired-for ports, 176 Optiset E telephones, Siemens ACD software, Siemens
Satellite Operations Software, and any System Installation as further set forth
beginning on the next page.
•
Purchase Price: $134,492.99 excluding sales tax.
By signing this Schedule A, Siemens Business Communication Systems, Inc. (Siemens)and the Customer(you) agree
that the terms of the referenced Agreement for Products and Services (APS), Master System.Sales and Maintenance
Agreement(MSSMA)or other agreement,whichever is applicable(Agreement), and the referenced Exhibit(s) apply
to the Products, Software, Programs and services listed in the Schedule A. Site-specfic Terms are set forth herein.
The prices in this Schedule A are valid if it and the referenced Agreement, signed by you, are received by Siemens
on or before the Pricing Validity Expiration Date shown above, provided they are accepted by Siemens.
Accepted by:
Weld County Social Services Siemens Business Communication Systems, Inc.
By: t h..- -�' 11e Y ` By:
Authorized Signature Authoriz Signature
Constance L. Harbert, Chair 03/09/98 SIR idt)6O JAt1q
Name(Type or Print) Date Name(Type or Print) Date
PowerQuote Version: VR-R32.3O.28 Database Version: 03.02.019 Product Structure: VR-R32.3S.016 10/22/1997
('L% J/balE SEP_VICeS 61LE, St/ens/us - 980Yo
Schedule A
03-04-1998
Page 2
Quotation No. EJAA01703C
03-04-1998 11:55:06
SITE SPECIFIC TERMS
For: Weld County Social Services
The prices in this Schedule A are preliminary prices pending a full site survey of the Premises. Final prices
can be provided only after completion of such a survey.
This Schedule A,which contains proprietary Product and pricing information, has been prepared for the express
purpose of allowing you to evaluate the Product and service offerings of Siemens. Except as otherwise required
by law, it may not be reproduced, used by or disclosed to persons not employed or retained by you for the evaluation •
and implementation of this Schedule A without Siemens' prior written consent.
The pricing in this Schedule A is contingent upon your acceptance of Siemens' standard contract terms. Changes
to such terms may result in an adjustment to the Purchase Price.
Notwithstanding anything to the contrary in the"Software License"section of the referenced Agreement, Siemens
grants you a non-exclusive license in the United States and Puerto Rico to use the Software listed on a Schedule
A and/or Installation Change Order only in the System in which such Software is initially installed, and only
for those features for which and only to the extent to which Siemens has authorized the use of such Software,
and only for so long as you are using such System within your Enterprise. The Software License Agreement(SLA)
referenced in the"Software License" section in the APS, or the Software transfer obligations referenced in the
"Software License" section in the MSSMA or the substantially similar transfer obligations in another Agreement
will be deleted and replaced in their entirety with the current SLA document,which will be available upon request,
at the time you transfer the System. If you are a U.S. Government user, the Software and documentation are provided
with RESTRICTED RIGHTS. Use, duplication and disclosure by the U.S. Government are subject to restrictions as
set forth in Federal Acquisition Regulation (FAR) clause 52.227-19(c)(2) or successor regulation thereto.
Contractor/manufacturer is Siemens Business Communication Systems, Inc., 4900 Old lronsides Drive, Santa Clara,
California.
The Operating System Software license charge set forth on this Schedule A is based on the"Wired For Ports"capacity
referenced therein. Any increase in the"Wired For Ports"capacity will require an additional licensing charge.
You acknowledge that you have declined Siemens' offer to install the LeeMah TragNet equipment in this System.
This equipment is part of Siemens' System's security program and is designed to keep unauthorized users, otherwise
known as hackers, out of the System's maintenance ports via inbound modems. While no one product guarantees
against access to the System by unauthorized users,which could cause financial harm, the TragNet equipment does
reduce the risk of unauthorized access. In any event, Siemens will not be liable to you for any costs, including
long distance charges, resulting from the use of the System or Products by you, your employees or any third party,
whether or not such use is authorized by you.
The SmartTech Software feature is licensed to you at no charge provided your Siemens Hicom 300E CS Model 30,
30E, 30EX, 80 or 80EX System is under a Siemens warranty period or SmartServe service plan. Should you elect
not to purchase a SmartServe service plan from Siemens, this feature will be disabled at the expiration of the
System's warranty period. In addition, if the System is under a SmartServe service plan, and you elect not to
renew or you terminate such plan, this Software feature will be disabled as of such anniversary or termination
date. Should your System be maintained on a Time and Materials basis or under a Maintenance Support Services
for End User Self-Maintainers offering or similar offerings and you elect to license the SmartTech Software feature
from Siemens at some future date, Siemens will provide you with the capability to access such Software feature
upon payment in full of the applicable Software license charge. Your payment will confirm your acceptance of
this Software feature as part of the Software associated with your System, and that such feature is subject to
the same Software License terms set forth in the referenced Agreement.
Notwithstanding anything to the contrary in the Agreement, you are responsible for System or Product transportation
charges to your Premises for which Siemens will invoice you at$.25 per pound based on the weight of the System
or Product shipped to you.
PowerQuote Version: VR-R32.3Q.28 Database Version: 03.02.019 Product Structure: VR-R32.3S.016 10/22/1997
Schedule A
03-04-1998
Page 3
Quotation No. ESAA01703C
03-04-1998 11:55:06
SITE SPECIFIC TERMS (continued)
For: Weld County Social Services
Pricing and credit approval is subject to Siemens verification and acceptance.
The payment terms for this Schedule A are as follows: 75% of the Purchase Price, plus all taxes and governmental
fees applicable to the total Purchase Price, are due on or before the delivery of the switching portion of the
System or the delivery of the Product to the Premises, and the remaining 25% of the Purchase Price, plus transportation
charges, are due upon acceptance of the System or Product.
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating to the
System and/or Product(s), Siemens may immediately suspend performance until payment is received. If any amount
due is not paid in accordance with the specified terms,you agree to pay Siemens on demand, as a late charge,
1.5% per month, limited by the maximum rate permitted by law, on such overdue amount. The late charge will accrue
from such due date until such amount is paid.
The warranty period for the System and other Products listed in this Schedule A commences on the System's Cutover
Date and has a duration of one year except that a different duration applies to selected Products, as specified
in this Schedule A, if such Products are listed in this Schedule A.
If the agreement type referenced in this Schedule A is"APS", by initialling this space , you agree to
accept Siemens' maintenance service (excluding Time and Materials and Maintenance Support Services for End User
Self-Maintainers) commencing on the day following the expiration of the System's warranty period. Siemens will
provide maintenance service based on the plan selected by you prior to the expiration of such warranty period.
Rates for the first year of such service (excluding charges for Time and Materials and Maintenance Support Services
for End User Self-Maintainers)will not exceed those in effect on the Cutover Date.
All Products under Workpoint Communications on this Schedule A are considered Customer Set-Up unless otherwise
specified by Siemens.
Should you elect to finance the System or Product(s) in this Schedule A with Siemens Credit Corporation (SCrC),
your monthly lease payment will be $ for months. Siemens will provide you with a name
of a SCrC representative whom you may contact for further details.
Complete the following if you would like to receive an introduction to the National Rolm Users Group (NRUG):
Company Name:
Mailing Address:
Contact Name:
Telephone No.:
Siemens, Optiset are registered trademarks of Siemens AG.
ROLM, PhoneMail, CallBridge, ROLMphone are registered trademarks of Siemens Business Communication Systems, Inc.
CallStet, ComManager, BusinessView, ROLMlink, ROLMfax/PC, Videoset are trademarks of Siemens Business Communication
Systems, Inc.
RobotOperator is a registered trademark of InterVoice Inc.
TracNet is a trademark of LeeMah DataCom Security Corporation.
PowerQuote Version: VR-R32.3O.28 Database Version: 03.02.019 Product Structure: VR-R32.3S.016 10/22/1997
9k4-/o?.
Schedule A
03-04-1998
Page 4
Quotation No. EJAA01703C
03-04-1998 11:55:06
SOFTWARE AND PROGRAM LICENSE SUMMARY
For: Weld County Social Services
Licensed For:
Software:
ACD CCMS Supervisors Serial 1 1
ACD CCMS Agents 1 to 15 1
Sat Ops Software License 1
Sat Ops Software License-Each 100 Ports 5
9006 Per Port System Software License 432
SmartTech-As part of SmartSery Contract 1
V6.4 Basic System SW License(30/30E/30EX) 1
PhoneMail Software (9006) 1
Customer Provided PhoneMail 7654 1
PowerQuote Version: VR-R32.3O 28 Database Version: 03.02.019 Product Structure: VR-R32.35.016 1 0122/1 997
Schedule A
03-04-1998
Page 5
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES
For: Weld County Social Services
SWITCHING
Equipped Wired
Standard Lines:
Optiset E phones on 24 Channel Cards •
O240 288
Analog Lines on 24 Channel Cards 24 48
PhoneMail/RTS/LCS0 Lines on 8 Ch. Cards - 8 8
272 344
Trunks:
Digital Trunks on TMDN64 Cards 48 72 •
Analog CO Trk. on 16 Channel Cards 16 16
64 88
Total Interface Channels 336 432
Products and services:
PhoneMail/RTS/LCS0, 8 Ch, Connection 1
Std. Line Capacity, Wired-for 344
Trunk Capacity, Wired-for 88
Base Siemens Hicom 300E Model 30EX 1
ACD Agents,Wired-for 15
Analog Line Connection, 24 Ch
CO Trunk Connection, 16 Ch 1
Optiset E Line Connection, 24 Ch 10
Digital Trunk Connection, 24 Ch 2
High Density 520 Ports CTM 110 Wall MDF
Software:
9006 Per Port System Software License 432
SmartTech-As part of SmartSery Contract
V6.4 Basic System SW License(30/30E/30EX) 1
WORKPOINT COMMUNICATIONS
Products and services:
•
Page Adapter 1 Zone 9005
Music on Hold, Adapter 2
Optiset E Basic 94
Optiset E Standard 32
Optiset E Advance 50
Optiset E Headset Plus Adapter 34
Optiset E Wallmount for Std, Adv,Adv Plus 6
PowerQuote Version: VR-R32.3O.28 Database Version: 03.02.019 Product Structure: VR-R32.3S.016 10/22/1997
9&oVO:
Schedule A
03-04-1998
• Page 6
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Social Services
WORKGROUP SOLUTIONS
Products and services:
PHML Upg to Current Rel, 1st 4 Ch 1
PHML Upg to Current Rel , Add'I 4 Ch 3
PhoneMail 9006i Migration 1
Software:
ACD CCMS Supervisors Serial 1
ACD CCMS Agents 1 to 15 1
PhoneMail Software(9006) 1
Customer Provided PhoneMail 7654 1
INFORMATION TRANSPORT •
Software:
Sat Ops Software License 1
Sat Ops Software License-Each 100 Ports 5
OWNERSHIP SERVICES •
Products and services:
Cable Reuse (Tone and Test) 172 •
Voice End-User Training Class(1 OF 12) 11
ACD Agent Training Class (1 Class OF 12) 1
Data Collection Analog Phone 16
In-Service Coverage(1 Person/4Hrs) 2
Set Up of Phones 179
Training Room Set Up i
Data Cllctn Opt E per Phone,Adapter, Module 176
Customer-Provided Comm Services Coordination 7
•
NONSTANDARD ITEMS
Products and services:
Adtran ESF CSU 2
S/M Fiber Muxes 2
Viking 3 Ch Announcer 1
PRO MOH Source 1 •
Wall Mount Kit Labor 1
PowerQuote Version: VR-R32.30.28 Database Version: 03.02.019 Product Structure: VR-R32.35.016 10/2211997
Schedule A
03-09-1998
Page 7
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
•
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Social Services
PRICE SUMMARY:
Products and services
Software $128,671.99
Programs 24, 955.00
0.00
Sub-Total
153,626. 99
Installation Material
56.00
Labor
Discount 27,507.00
(46, 697.00)
Total Purchase Price excluding sales tax
$134,492.99
PowerQuote Version: VR-R32.34.20 Database Version: 03.02.019
Product Structure: VR-R32.3S.01fi 10/22/1997
9x'0 vo-
Siemens Business Communication Systems, Inc.
Santa Clara, California 95054
03-04-1998
Page 1
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
DETAILED LIST OF PRODUCTS AND SERVICES
For: Weld County Social Services
SWITCHING
Standard Lines: Equipped Wired
Optiset E phones on 24 Channel Cards
Analog Lines on 24 Channel Cards 240 288
PhoneMail/RTS/LCS0 Lines on 8 Ch. Cards 24 48
8 a
Trunks: 272 344
Digital Trunks on TMDN64 Cards
Analog CO Trk. on 16 Channel Cards 46 72
16 16
64 88
Total Interface Channels
336 432
Qy List Price Install Discount Total
MAIN LOCATION
SWITCHING
Products and services:
PhoneMail/RTS/LCS0, 8 Ch, Connection
Std. Line Capacity,Wired-for 1 1,320 158.00 (396.00) 1,082.00
Trunk Capacity, Wired-for 344 6,880 825.60 (2,064.00) 5,641.60
88 ',760 Base Siemens Hicom 300E Mode130EX 211.20 (528.00) 1,443.20
ACD Agents,Wired-for 1 6,500 2,500.00 (1,950.00) 7,050.00
Analog Line Connection, 24 Ch 15 225 27,00
CO Trunk Connection, 16 Ch 1 3,960 975. (67.50) 184.50
00 (1,188.00) 3,247.00
1 2,080 250.00
Digital Trunk Connection, 24 Ch (624.00) 1,706.00
Optiset E Line Connection, 24 Ch 10 39,600
4,750.00 (11,880.00) 32,470.00
High Density 520 Ports CTM 110 Wall MDF 2 6,240 748.00
1 2 090 (1,872.00) 5,116.00
986.00 3,026.00
Software:
9006 Per Port System Software License
SmartTech-As part of Smartsery Contract 432 12,960 1,555.20
V6.4 Basic System SW License(30/30E/30EX) 1 (1,200.00) l80.00
1 4,000 0.00
480.00 3,(1,200.00) 3,2280.00
Sub-Total
87,565 12,966.00 (25,657.50) 74,873.50
Powerouote Version: VR-832.30.28 Database Version: 03.02.019
Product Structure: VR-R32.3S.01fi 10/22/1997
03-04-1998
Page 2
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
DETAILED LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Social Services
Oft' List Price Install Discount Total
WORKPOINT COMMUNICATIONS
Products and services:
Page Adapter 1 Zone 9005
Music on Hold,Adapter 398
1 156 89.00
2 245.00
Optiset E Basic 398.00
Optiset E Standard 94 14,100 (4,230.00) 9,870.00
OptisetE Advance 32 12,800 (3,840.00) 8,960.00
Optiset E Headset Plus Adapter So 17,500 (8,750.00) 8,750.00
Optiset E Wallmount for Std,Adv,Adv Plus 34 3,160 (1,071.00) 2,499.00
6 168
168.00
Sub-Total
48,692 89.00 (17,891.00) 30,890.00
WORKGROUP SOLUTIONS •
Products and services:
PHML Upg to Current Rel, 1st 4 Ch
PHML Upg to Current Rel,Adtl'I4 Ch 1 232.00
3 232.00
522
PhoneMail 9006i Migration 522.00 .o0
1 2,500 581.00 (750.00) 2,331331.00
Software:
ACD CCMS Supervisors Serial 1
ACD CCMS Agents 1 to 15 1
4,995 1 0.00
PhoneMail Software(9006) 1,000.00 (1,498.50) 4,496.50
Customer Provided PhoneMail 7654 1
1
0.00
Sub-Total 0.Do
7,495 2,335.00 (2,248.50) 7,581.50
INFORMATION TRANSPORT
Software:
Sat Ops Software License 1
Sat Ops Software License-Each 100 Ports 1,500 525.00 (450.00) 1,575.00
5 1,500 525.00 (450.00) 1,575.00
Sub-Total
3,000 1,050.00 (900.00) 3,150.00
OWNERSHIP SERVICES
- Products and services:
Cable Reuse(Tone and Test) 172
Voice End-User Training Class(1 OF 12) 1,892.00 1,892.00
ACD Agent Training Class(1 Class OF 12) 11 1, 172.00 1,172.00
Data Collection Analog Phone 1 172.00 172.00
In-Service Coverage(1 Person/4Hrs) 16 160.00 160.00
2 688.00
688.00
PowerQuote Version: VR-R32.3O.28 Database Version: 03.02.019
Product Structure: VR-R32.3S.01610/22/1997
03-04-1998
Page 3
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
DETAILED LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Social Services
Oft List Price Install Discount Total
OWNERSHIP SERVICES •
Products and services(continued):
Set Up of Phones
Training Room Set Up 179 2,148.00 2,148.00
1 227.00 227.00
Data Cllctn Opt E per Phone,Adapter,Module 176 3,520.00 3,520.00
Customer-Provided Comm Services Coordination 7 0.00
Sub-Total 0 10,226.00 0.00 10,226.00
NONSTANDARD ITEMS
Products and services:
Adtran ESF CSU
S/M Fiber Muxes 2 900.00 125.00 1,025.00
Viking 3 Ch Announcer 2 3,750.00 375.00 4,125.00
1 1,375.00 125.00 1,500.00
PRO MOH Source
Wall Mount Kit Labor 1 849.99 125.00 974.99
1 147.00 147.00
Sub-Total 6,874.99 897.00 0.00 7,771.99
Poweroucte Version: VR-R32.3O.28 Database Version: 03.02,019 Product Structure: VR-R32.3$.016 10/22/1997
03-09-1998
Page 4
Quotation No. EJAA01703C
03-04-1998 11:55:06
SIEMENS Hicom 300E SYSTEM ORDER
DETAILED LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Social Services
Djt' List Price Install Discount Total
TOTAL PURCHASE PRICE BEFORE ADJUSTMENTS
Main Location 153,626.99
27,563.00 (46,697.00) 134,492.99
Sub-Total 153,626.99
27,563.00 (46,697.00) 134,492.99
TOTAL PURCHASE PRICE,
EXCLUDING SALES TAX $153,626.99
$27,563.00 ($46,697.00) $134,492.99
PowerQuote Version: VR-R32.3Q.26 .Database Version: 03.02.019
Product Structure: VR-R32.35.018 10/22/1997
SIEMENS
SIEMENS COMMUNICATIONS INC.
PROPOSAL FOR:
WELD COUNTY
915 10TH ST.
GREELEY CO 80531
PREPARED BY: DON BISHOP PROPOSAL# FEBRUARY 26, 1998
LINE DESCRIPTION QUANTITY UNIT PRICE AMOUNT
01. APC UPS WITH ONE HR 1 $4,950.00 $ 4,950.00
BACKUP.
02 LABOR TO INSTALL $ 240.00
TOTAL EXCLUDING TAX: $ 5,190.00
THIS PROPOSAL IS VALID FROM FEBRUARY 26, 1998 THROUGH MARCH 27, 1998.
' THE MX3000XR APC UPS WILL REQUIRE WELD COUNTY TO PROVIDE A L6-30 WALL
OUTLET.
THE MX3000XRAPC PROPOSED ON LINE NUMBER ONE WILL SUPPORT THE FOLLOWING
EQUIPMENT FOR ONE HOUR.
TWO CABINET MODEL 30EX, CBX MONITOR, PC, MODEM, CLASSIC PHONEMAIL WITH
12 CHANNELS„TWO CSU'S.
THIS PROPOSAL HAS BEEN PREPARED FOR THE EXPRESS PURPOSE OF ALLOWING
WELD COUNTY TO EVALUATE THE PRODUCTS AND SERVICES OF SIEMENS
COMMUNICATIONS INC. PROPRIETARY PRODUCTS AND PRICING INFORMATION HAS
BEEN PROVIDED TO FACILITATE EVALUATION. NEITHER IT NOR THE INFORMATION IT
CONTAINS MAY BE REPRODUCED, OR DISCLOSED TO PERSONS NOT IN THE EMPLOY
OF WELD COUNTY WITHOUT THE WRITTEN CONSENT OF SIEMENS
COMMUNICATIONS INC.
Siemens Business Communication Systems, Inc.
6455 South Yosemite Street Tel: 1303) 773-7500
Suite 700
Englewood, CO 80111
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