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Home My WebLink About990629.tiff RESOLUTION RE: APPROVE 1999-2000 YOUTH CRIME PREVENTION AND INTERVENTION GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 1999-2000 Youth Crime Prevention and Intervention Grant Application from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Service Division, to the Colorado Department of Local Affairs, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1999-2000 Youth Crime Prevention and Intervention Grant Application from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Service Division, to the Colorado Department of Local Affairs be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of March, A.D., 1999. BOARD OF COUNTY COMMISSIONERS D COUNTY CO O 1 � ATTEST: Leif ' al= K. Hall, Chair Weld County Clerk to the Boardl,',`, '•_. -� arbara J. Kirkmeyer, o-Tem BY: Deputy Clerk to the Boa•`�-��W��, eorge . er PPR D TO FORM: . J Geile ounty Attorney Glenn Vaa 990629 CC! #5 HR0070 1YIEnnatAnDum Dale K. Hall Board of Country Commissioners March 25, 1999 To Date �� o I From Walt Speckman, Executive Director, Human Services Youth Crime Prevention Program Plan Subject. Enclosed for Board approval is the 1999-2000 Youth Crime Prevention and intervention Program ,Youth Workforce Skill Development Project Plan,The plan requests$54,999.54 to provide a range of workforce development options for youth who have been unsuccessful in the regular school system. Youth will be provided services such as GED preparation, improving essential work skills in reading, math, and writing, and other services which will assist them in obtaining needed workforce skills. If you have any questions, please feel free to telephone me at 353-3800 ext.3317. 990629 STATE OF COLORADO 1999-2000 Youth Crime Prevention and Intervention Grant Application Please TYPE responses directly on this application. Organization Board of Weld County Commissioners Type of Employment Services of Weld County Organization (in case of multi-Jurisdictional application,name of local organization) Check ONE Address Employment Service of Weld County Non-Profit P.O. Box 1805, 1551 North 17th Avenue School District City/State/Zip Greeley, Colorado 80632 Special District COUNTY WELD City/Town Phone Number (970) 353-3800 County X FAX (970) 356-3975 State E-mail address tlong©co.weld.co.us Other:(specify) Federal Identification# 846000-813 #of Years the Organization has existed Over 100 years #of Staff with the Organization 30 Contact Person (Name&Title) Ted A. Long,Special Programs Coordinator Address Employment Services of Weld County P.O.Box 1805 City/State/Zip Greeley/CO/80631 COUNTY Weld Phone/FAX (970)353-3800 ext.3400 FAX: (970)356.3975 Implementing S/A Agency (If same as Organization Indicate S/A) Address S/A City/State/Zip Phone/FAX Executive Officer (Name&Title) Linda L. Perez, Director Address Employment Services of Weld County P.O. Box 1805 City/State/Zip Greeley/CO/80631 Phone/Fax (970)353-3800 ext.3363 FAX: (970)356-3975 Grant Author (Name&Title) Ted A. Long,Special Programs Coordinator VCPI Page 1 ggo6a9 Amount Requested $55,000 Will you accept partial funding z Yes ❑ No Has the Organization or Project previously received YCPI funds? If so, indicate amount b year. z Yes ❑ No 1994-95 1997-98 $00 $57,673.00 1995-96 1998-99 $00 $50,000.00 1996-97 $50,000.00 Project Category Write"P"for your ONE Primary Category Write"5"for any Secondary Categories that may apply P Academic/Education Domestic Violence S Mentoring S Community Services S Employment Parenting Counseling Gang Intervention Recreation Creative Arts S Information/Referral S Training S Drop Out Prevention o Primary grades ® Secondary grades Other: (Specify) Project Name Youth Workforce Skill Development Project Project Start Date: 1 October 1999 Is this project EXCLUSIVELY designed for children between the ages 0-8? 0 Yes ® No Number of Years the Proposed Project has been operating. 3 Number of Staff assigned to the Project. .40 Number of Volunteers to be directly involved in the proposed project. 1 Number of Children/Youth to be Served by the proposed project. 60 Number of Parents to be Served by the proposed project. 0 Number of Others to be Served by the proposed project. (Specify) 0 Average Income Level of those to be Served by the proposed project. $15,000(approximate) YCPI Page 2 Target Ages of those to be Served by the 0-2 years 12-14 years proposed project: 3-5 years 15-18 years d 6-8 years 19-22 years d /Check all that apply 9-11 years Other (specify) (Teen Parent Ethnic Breakdown of those to be Served Asian % Black by proposed project: Caucasian/White 30% Hispanic/Latino 70% Native American % Other: (specify) Proposed Service Area(s) by: Complete all three categories City(les): Greeley, Evans, Eaton, Kersey,Johnstown, Lasalle, Milliken, Nunn,Platteville County(ies): Weld Zip Codes(s): 80631,80634,80620,80615, 80644,80543,80648, 80651,80645 In the case of multi jurisdictional application, names of non-profits, municipalities,counties, school districts or others directly participating: N/A The Colorado Department of Local Affairs reserves the right to request, at any time,a copy of an organization's full audit or other financial documents as related to this application. When was the organization's last audit completed? May/22/1998 Month/Date/Year What accounting time period did the last audit cover? From: 01 / 01 /97 To: 12 / 31 /97 Were any audit flndings/weak cited? o Yes a No If yes, please attach a copy Was a Management Letter issued? a Yes o No If yes,please provide a copy of the letter. YCPI page 3 BUDGET SUMMARY FORM: (For YCPI Amount Requested Only) (1)PERSONNEL: Annual Full-time Annual Subtotal %of time TOTAL Salary Fringe for this Benefit Cost project Youth Staff(40%) $24,293.88+ $5,587.59= $29,881.47 x 40% $13,446.66 Fiscal Staff $46,799.04+ $10,763.78= $57,562.82 x 3% 51,726.88 + e x % $ Consultant/Professlonal Services + = X % TOTAL PERSONNEL $15,173.54 (2) OPERATING (Specify)Assessments-EA,Can P Series,VPI,CAPS,EMOJ $ 2,000.00 Employment Services Lab costs&Right to Read Tutorial costs $23,353.00 (GED,assessments,Basic skills training,marketing skills,work maturity skills,testing) (3) SUPPLIES (Specify) GED Books $ 200.00 (4) EQUIPMENT (Specify) $ 0.00 (5)TRAVEL (Specify) Staff travel(outreach,recruitment,placement,follow-up) $ 540.00 (6) OTHER (Specify)Limited internships(7) $ 5,733.00 Americorps Member costs $ 8,000.00 TOTAL YCPI PROJECT COSTS (Total Items 14) 554,999.54 TOTAL MATCH FUNDING INCLUDING OTHER STATE OR FEDERAL FUNDING $20,000.00 Source Cash In-Kind TOTAL $0 a Committed $6,000.00 a Committed $ 6,000.00 JTPA ❑Pending ❑Pending $0 a committed $14,000.00 a committed $14,000.00 WCYCC/AmeriCorps a Pending ❑Pending $ o Committed $ ❑Committed $ ❑Pending ❑Pending TOTAL COST OF PROPOSED PROJECT $ 74,999.54 TOTAL OPERATING BUDGET FOR THE ORGANIZATION $2,256,714.00 YCPI Page 4 • BUDGET NARRATIVE FORM: (For YCPI Amount Requested Only) Explain each cost in relation to the proposed project. (1) PERSONNEL: Youth Staff(.40 FTE)-YCPI Funds will provide recruitment,client orientation/enrollment activities and be the main contact person for youth enrolled in the program. This person will facilitate the enrollment of youth into the Weld County Employment Services Learning Lab and refer individuals to Right to Read when necessary. This staff will also arrange limited intemships for youth in need of job specific and work experience training,do job development for youth who are enrolled in the project,and maintain records of participation for all youth enrolled into the program. Fiscal Staff(.03 FTE)-YCPI Funds will provide direct services regarding the processing and issuance of checks to those youth involved in Limited Internships and the Weld County Youth Conservation Corps/AmeriCorps Program. Consultant/ N/A Professional Services: (2)OPERATING: Assessments-All youth will be assessed with the Test of Adult Basic Education(TABE)to determine reading and math functioning levels,and the Vocational Preference Inventory(VPI)to determine interests and aptitudes for occupational areas. Youth will have the opportunity to explore careers and the English and math requirements for those occupations by utilizing the Conover English and Math on the Job series(EMOJ). Learning Lab Costs-Funds will cover costs for youth to access the Invest Learning System and other related educational programs to work on their GED, increase their basic skills, improve their reading and math skills for selected occupations, and improve their Marketing and Work Maturity Skills. Funds in this line item will also pay for the testing fees for youth taking for their GED test at Aims Community College or the University of Northern Colorado. Right to Read Costs-Funds will cover the cost of tutors for youth in need of additional one-on-one assistance with either ESL or basic skills components of the program. (3) SUPPLIES: GED Books-Funds will pay for the purchase of GED books for additional assistance to individuals pursuing their GED. (4) EQUIPMENT: N/A (5) TRAVEL: Travel-Funds to cover the cost of staff travel for outreach,recruitment activities,follow-up,placement activities etc. (6) OTHER: Limited Internship Placements-Funds to pay for wages of youth in a Limited Internship placement with private sector employer to allow the youth to gain job specific and work maturity skills. AmeriCorps Member Costs-Funds will be used for partial funding of member costs for four youth to be incorporated into the Weld County Youth Conservation Corps/AmeriCorps Program. Funds will partially cover member living stipends and health insurance costs for a one year period. Youth who are successful in completing 1700 service hours through the AmeriCorps Program will be eligible for$4,725 in educational award through the AmeriCorps Program. If requesting more YCPI funds than previously awarded,justify the increase below. The increase in requested funds is to allow more youth to be placed in limited internships in addition to their educational components. TOTAL MATCH FUNDING: Explain how project costs will be supported with match funding Weld County Youth Conservation Corps/AmeriCorps:will provide$14,000 in in-kind to youth for uniforms,assistance in living stipends,in-kind staff and service costs,and health Insurance costs to provide four youth with the opportunity to earn money for post secondary education,earn a modest living stipend and provide valuable community services to Greeley and the surrounding areas. The National AmeriCorps Program will provide youth with a portion of their living stipend and health insurance costs. Job Training Partnership Act(JTPA):will provide in-kind staff and service costs in the amount of$6,000 for youth who are eligible for the JTPA Title II-C Program and who are co-enrolled. YCPI Page 5 NEEDS ASSESSMENT 1. What needs assessment was used to determine the crime,violence,and/or substance abuse problems in the target area? "Weld County children fare worse than their peers across the Front Range. Weld County is getting worse in measures of child well being and every other county on the Front Range is getting better." This statement was made by Barbara O'Brien, president of the Colorado Children's Campaign,a nonprofit group based in Denver which compiles statistics about the state's children each year. Statistics from the Colorado Children's Campaign report for 1997 indicate that for the period from 1991 through 1997,Weld County's rating in 67%of the 21 areas rated have either stayed the same or gotten worse since 1991. According to the report, Weld County's high school graduation rate has plummeted from 83.1% in 1991 to 74.1% in 1997. Additionally,the juvenile arrest rate rose from 96.6 arrests per 1,000 in 1991 to 117.1 per 1,000 in 1997. Greeley/Evans School District 6 indicates that school attendance has decreased by 5%,the dropout rate increased by 3.5%,and approximately 50%of all Hispanic males who enter the 9th grade drop out before graduation. There is currently a waiting list of approximately 300 youth pending entry into an alternative education program in Weld County. According to Ms. Obrien,"Weld's juvenile arrest rate is getting worse while the rest of the state is getting better. I think it makes sense when you see that Weld's graduation rates are going down,too." Employment Services of Weld County believes this to be an accurate statement regarding youth who are at risk of committing acts of violent behavior, becoming involved with gangs, or continuing with gang activity. One way to address this problem in Greeley and the Weld County area is to provide youth with positive options for education and employment and training,as well as provide them with other opportunities designed to assist in achieving positive outcomes in their lives. The U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention Research Report "Desktop Guide to Good Juvenile Detention Practice," indicates that there are five categories that current research has identified as causes and correlates of delinquency. This proposal strongly addresses two of those categories by attaching youth to computerized assisted educational programs which provide them with the educational support to obtain a GED or return to school, retain employment, and expose them to the world of work through Limited Internships with private sector employers as well as through participation in the Weld County Youth Conservation Corps/AmeriCorps. RISK FACTOR(S)/PROTECTIVE FACTOR(S) 2. Indicate no more than five(5)Risk or Protective Factors targeted by the proposed Project. The Risk and Protective Factors that Employment Services will address through this project are indicated on page 7 of the application. TARGET POPULATION 3. Who will be served by the proposed project? The targeted population will be at risk youth,between fourteen(14)and twenty-one(21)years of age,residing in Greeley or the surrounding areas. Youth will have already dropped out of school,been on a waiting list for alternative school, been expelled from school,or graduated from school without appropriate workforce skills. Other target groups will include teen parents or young adults between 16 and 24 who would benefit from participation in this project. Youth will be recruited using information from the school district, probation department,police department, social services and the community at large. Approximately 50% of the participants will be educationally or economically disadvantaged and approximately 70%of the participants will be minorities. All youth will be assessed to determine their essential skill levels. The selection process will ensure the diversity of the group in age, sex,cultural and ethnic backgrounds. 4. How is the project developmentally and culturally appropriate for the target population? The educational activities delivered through the Educational Learning Lab and the work activities are designed to be developmentally and culturally appropriate for the targeted youth of this project. Individuals will take a battery of tests which will provide a diagnostic evaluation of their essential skill levels. The pre test will be used to indicate the functioning level of the youth and lessons will be assigned to provide instruction aimed at increasing the youths' skill levels critical to their educational or employment goals. Work skill development,and work sites are designed to provide youth with an opportunity to obtain valuable work experience skills for entry into the labor market,develop work maturity competencies,and/or gain specific job skill training. Work sites are selected based on youth's specified employment goals, functioning levels, and the potential for the employer to retain the youth after the paid internship is completed. MEASURABLE GOAL(S)AND SERVICE OBJECTIVE(S) 5. What is the project's goal(s)? Youth who participate in this project will have less involvement in gangs, fewer incidences of crime, and less recidivism because of the positive alternatives they experience in their lives. The major goal of the Youth Workforce Skill Development Project is to offer a range of workforce development options for youth who have been unsuccessful in the traditional school system by providing the following opportunities: • alternative learning environments in which to work on their GED or allow them to return to school • improvement of essential skills in reading,writing, and math • assistance in passing entrance exams for post secondary education • obtain necessary workforce development skills • in-depth assessments through the use of interest inventories,aptitude tests, and skill assessments • entry into the workforce through placement activities, limited internships,or the opportunity to become a member of the Weld County Youth Conservation Corps/AmeriCorps Program 6. What are the specific Service Objectives designed to meet the Goal(s)? The primary service objectives of the Workforce Skill Development Project is to provide youth with intensive,comprehensive services through the combination of remedial education through classroom instruction and/or self-paced individualized computer aided instruction;workforce skill development activities; employment;and life skills acquisition. Marketable work habit skills training will also be incorporated into the youth's activities and will include such things as the ability to work effectively as a member of a team,taking the initiative, problem solving, and critical thinking skills. All services are designed to provide youth with vital skills that are needed to be effective workers and citizens. 7. When,Where and How will services be provided? The project will offer the following services Monday through Friday from 8-5 for the entire duration of the grant award. Program Services will be offered through the following methods: YOUTH ADVOCATE/CASE MANAGER to assist the youth in participating in the various activities designed to increase their basic skills,obtain a GED, or enter employment. BASIC SKILLS INSTRUCTION: Educational activities through a learning system that includes classroom instruction or a self- paced, individualized educational environment which capitalizes on each person's learning style. Individualized learning programs include the Invest Adult Learning Program,the Conover Math and English on the Job, Work Keys remediation, as well as other programs available through the computerized network. Additionally,youth may also be enrolled in a GED class or access tutorial services through Right to Read. Tutorial services for youth at Right to Read will be paid from funds under the operating line item of this grant. Right to Read will also provide in-kind services as a match requirement. SKILLS ASSESSMENT AND REMEDIATION OF EMPLOYER SPECIFIC BASIC SKILLS through utilization of the Act Work Keys Skill Assessment used by many employers in Northern Colorado to determine if applicants possess the appropriate skills necessary for their job openings. • Youth will have the opportunity to complete a Work Keys Assessment to determine their current functioning level as it relates to skills needed to perform specific jobs. Based on the results of this assessment, specific training will be offered to raise the educational skill levels of participants to be able to compete for employment positions. ASSESSMENT AND TESTING which will provide a diagnostic evaluation of their essential skill levels. The pre test will be used to indicate the functioning level of the youth and lessons will be assigned to provide instruction aimed at increasing the youths' skill levels critical to their educational or employment goals. This will be accomplished by using either the Learning Lab at Employment Services of Weld County or classes conducted by Aims Community College. The Vocational Preference Inventory will be used for career assessments and the development of an action plan which will include short and long term goal development. LIMITED INTERNSHIP to provide the youth an opportunity to obtain valuable work experience skills for entry into the labor market,develop work maturity competencies,and/or gain specific job skill training. Internship sites will be selected based on youth's specified employment goals and the potential for the employer to retain the youth after the paid internship is completed. Weld County Youth Conservation Corps/AmeriCorps Program as a positive option for youth who indicate an interest in post secondary education. The Weld County Youth Conservation Corps/AmeriCorps Program provides youth with the opportunity to obtain valuable work experience,team work and job specific skills, as well as connects them with their community by involving them in projects which directly improve low income neighborhoods, improve parks and the environment,and assist at risk elementary age students in academic and conflict resolution skills. Individuals are provided a modest living allowance, health insurance,and the opportunity to earn a$4,725.00 educational award through their completion of 1700 hours of service to the community. EFFECTIVE RESEARCH BASED PROGRAMS 8. What research or evaluation provides evidence that the proposed project effectively prevents or reduces crime, violence and/or substance abuse? As previously stated in the needs assessment portion of this narrative,the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention Research Report"Desktop Guide to Good Juvenile Detention Practice," indicates that there are five categories that current research has identified as causes and correlates of delinquency. This proposal strongly addresses two of those categories by attaching youth to computerized assisted educational programs which provide them with the educational background required to obtain and retain employment, and by exposing them to the world of work through Limited Internships with private sector employers or through participation in the Weld County Youth Conservation Corps/AmeriCorps. PROPOSED SERVICE OUTCOMES 9. What Change will Occur in the lives of those served as a result of the project? This program is designed to ensure that the following measurable goals and objectives are met: • Approximately 20 youth will obtain a GED and either continue on to post secondary school or enter the workforce. • All youth will understand the basic skill levels needed to obtain a job. • All youth will complete an in-depth personal career interest inventory and identify a career area. • Approximately 7 youth will participate in an internship and complete work maturity competencies. • 100%of the youth will participate in educational activities designed to increase their reading and math levels. • 30 of the youth will earn wages and become more economically self-sufficient. • 10 youth will return to school. • 4 youth will be recruited to participate in the Weld County Youth Conservation Corps/AmeriCorps Program. • 10. What change will occur in the identified Risk and/or Protective Factors? Through participation in the project youth acquire a commitment to school and the obtainment of the basic skills necessary to enter employment. Additionally,youth achieve a sense of attachment to their community through their participation in other employment focused activities such as job training and employment. EVALUATION SYSTEM 11. Describe how the Project will track and measure changes in the lives of those served. The project will include pre and post tests to measure grade gains and will include ongoing progress reports and evaluations. Outcome project measurement will include the number of youth who obtain a GED or return to school,the number who gain essential workforce skills,and the number who enter post secondary education or obtain employment. Follow-up will occur with the youth at six months,contract end, and at one year and two years after program completion. 12. Describe how the project will track and measure change in the targeted Risk or Protective Factors. Change in the risk and protective factors will be measured and tracked by evaluating the number of youth who receive their GED,return to school,continue to post secondary education,participate in workforce skill development activities/job training activities, or enter the workforce. PAST RESULTS 13. What are the past results of the project? Although there are still six(6)months remaining in the current project,Employment Services feels that it has made some remarkable impact with the youth involved. A total of 78 youth have been served as of this date; of which, 24 have entered employment, 7 have continued on to higher education, 18 have obtained their GED's, and 17 are currently testing for their GED. Participants in this project have the opportunity to go on to be members of the Weld County Youth Conservation Corps/AmeriCorps Program and gain additional skills,have a closer attachment to their community, and earn money for college. 14. If previously funded,what results occurred given the YCPI dollars received. The YCPI funds received in the most recently completed program produced the following results. For the 1997-1998 program the Youth Workforce Skill Development Project exceeded all goals and objectives. The project served 91 at-risk youth; 35 received their GED, 11 continued on to post-secondary education, 39 entered employment,and youth averaged an increase of 2 grade levels through their participation in the project. COLLABORATION 15. Identify each collaborating organization and their respective role in the project. The following agencies are collaborating in this project: Right to Read: a private non profit which provides ESL and remedial activity to individuals in need of one-on-one tutorial services. The Greeley Dream Team: works with at risk students in the Greeley-Evans School District. Collaboration efforts will primarily include referral of youth who have dropped out or have been expelled to reattach them to educational activities as quickly as possible. • • Aims Community College: provides GED testing and one quarter of tuition for those youth who receive their GED. Provides ACT Work Keys assessments. Weld Adolescent Resources and Weld County Juvenile Probation: provides a number of programs under the Senate Bill 94 Juvenile Commission and is associated with a gang intervention project. Collaboration efforts will primarily include referring youth to the project. Educational Opportunity Center: a project under the Colorado State University which provides career assessments and assistance for first generation individuals attending post secondary education. Weld County Youth Conservation Corps/AmeriCorps: will provide youth with the opportunity to earn money for post secondary education,and provide valuable community services to Greeley and the surrounding areas. The AmeriCorps Program will provide youth with a portion of their living stipend as well as health insurance. DUPLICATION 16. Describe coordination of similar services with other agencies to avoid duplication. Employment Services of Weld County,a Colorado Workforce Center,will coordinate its workforce services with the project and not duplicate any of the identified services. Coordination will occur with school districts,Right to Read, and Aims Community College for educational activities. 17. List agencies in your same service area which provide similar services. Right to Read and Aims Community College are collaborating in this project and neither agency provides the level of training and services available through Employment Services of Weld County. ADMINISTRATIVE CAPABILITY 18. Describe organizations administrative capability with regard to proper financial and program management. Employment Services of Weld County is a department of the Weld County Government. Employment Services has been operating employment and training programs for more than 20 years and has extensive capabilities with financial management, program implementation and evaluation. There have been no audit exceptions. Programs operated under Employment Services have often been recognized as models for program implementation and evaluation strategies across the state. SUSTAINABILITY 19. Specify the organizations plan to sustain the proposed project beyond YCPI funding. The current sources and amount of funding for this project are located as in-kind on the budget summary. As a community, we continue to look for resources to serve dropout youth. Future funding sources may include the Job Training Partnership Act, Senate Bill 94 Funds, PPOR from local school districts, and the private employer community in Weld County for Work Keys skill development. Circle no more than five (5) Factors: RISK FACTORS PROTECTIVE FACTORS: Community 1 Availability of firearms&drugs 1 Norms&public policies support non-use among 2 Community laws&norms favorable youth. toward drug use, firearms&crime. ® Provides access to resources(housing, 3 Transitions & mobility. healthcare, child care,job training, employment& ® Low neighborhood attachment; recreation). community disorganization. 13) Provides supportive networks&social bonds. 5 Extreme economic&social deprivation 4 Involves youth in community service. Family 6 Family history of high-risk behavior. 5 Seeks prenatal care. 7 Family management problems. 6 Develops close bonding with child. 8 Family conflict. 7 Values &encourages education. 9 Negative parental attitudes& poor 8 Manages stress well. involvement. 9 Spends quality time with children. 10 Uses a high warmth/low criticism parenting style (rather than authoritarian or permissive). 11 Is nurturing & protective. 12 Has clear expectations. 13 Encourages supportive relationships with caring adults beyond the immediate family. 14 Shares family responsibilities. School 10 Early & persistent antisocial behavior. 1 Expresses high expectations. 11 Academic failure in elementary school. 1 Encourages goal-setting & mastery. 12 Lack of commitment to school. 17 Staff views itself as nurturing caretakers. 18 Encourages pro-social development. 19 Provides leadership&decision-making opportunities. ® Fosters active involvement of students. 21 Trains teachers in social development& cooperative learning. 22 Involves parents. 23 Provides alcohoVdrug-free alternative activities. Individual/ 13 Alienation &rebelliousness. 24 Involved in drug-free activities. Peer 14 Friends who engage in problem behavior. 25 Respect authority. 15 Favorable attitudes toward the problem 26 Bonded to conventional groups. behavior. 27 Appreciate the unique talent that each person 16 Early initiation of problem behavior. brings to the group. YCPI Page 7 " I hereby certify that the forgoing information is true and correct to the best of my knowledge. In the event that this application is selected for funding,this organization has designated, by act or XD gg resolution, Signature of duly auth authorized agent2of'the�organization Marilyn Carlin. Fiscal Officer. Human Services to be primarily responsible for the contracting and oversight of said funds." Date: March 29, 1999 VCPI Page 8 • Attachment 1 Charles Dalpra-Vocational Education Supervisor MA Vocational Education. Over twenty-seven years experience in vocational and adult education as a supervisor, coordinator, and instructor. Nineteen years direct management including development, implementation, and supervision of educational programs. Educational and work background in counseling and guidance. Ted Long-Special Programs Supervisor Over twenty eight years experience in management and human resource development. Work experience includes professional communications and motivation, training design, and program development and implementation. Supervisor for all employment and training programs under Employment Services of Weld County, a Colorado Workforce Center. Director of the Weld County Youth Conservation Corps/AmeriCorps Program. Bernadette Cordova -Youth Case Manager AA in Sociology with emphasis in family counseling. Two years experience in the delivery of youth employment and training programs. Lead case manager for the YCPI program for the past two years. Board member of Habitat for Humanity and extensive experience in working with youth through recreational sports programs within the community. • Attachment 2 This letter is written to indicate the collaboration of the Weld County Employment Services Job Training Partnership Act Title II-C Youth Employment and Training Program, and the Weld County Youth Conservation Corps/AmeriCorps Program with the YCPI project decribed within this grant request. The Job Training Partnership Act(JTPA): will provide in-kind staff and service costs in the amount of$6,000 for youth who are eligible for the JTPA Title II-C Program and who are co-enrolled. The Weld County Youth Conservation Corps/AmeriCorps: will provide$14,000 in in-kind to youth for uniforms, assistance in living stipends, in-kind staff and service costs, and health insurance costs to provide four youth with the opportunity to earn money for post secondary education, earn a modest living stipend and provide valuable community services to Greeley and the surrounding areas. The National AmeriCorps Program will provide youth who complete 1,700 service hours with an educationl award of$4,725 to continue their education.91:0Ted A. Long ,iiT� Special Programs Coordinator Employment Services of Weld County Attachment 2 of cot() in ;Litt" $ DEPARTMENT OF PROBATION SERVICES ♦ .way 4ip * Nineteenth Judicial District: Serving Weld County '1876 ` NancyKroll, Chief Probation Officer Weld County Centennial Annex Weld County North)ail Complex 934 Ninth Avenue,Second Floor 2110 TO"Street Greeley,Colorado 80631 Greeley,Colorado 80631 (970)3564000 (970 356-4000 Fax:(970)3514695 Fax:(970)304-6463 March 17, 1999 Ted Long Special Programs Coordinator Weld County Employment and Training Services P.O. Box 1805 Greeley, CO. 80632 Dear Ted: We are happy to support your request for further funding through YCPI. We have worked in partnership with your agency by providing referrals to your program on an ongoing basis. You have done a good job of providing educational services for our juvenile delinquent clients. We have worked together in case planning and.promoting the educational advancement of our kids. Without further funding this vital service will be lost to our community and our Department. If you have need for any other information, please call me at 356-4000, extension 3871. Cordially, COX Pr.bationSupe isor I J enile Unit Office Noun:8:00 a.m.to 5:00 p.m. Monday through Friday Closed Holidays Attachment 3 Page 1 WORKFORCE DEVELOPMENT BOARD DIRECTORY • NAME ADDRESS TELEPHONE# E-MAIL ARMOUR,JOHN,Human Golden Aluminum Co., 1405 E. 14th Street (303)654-8337 BUS None Resource Manager Ft.Lupton,CO 80621 (303)654-8356 FAX BJORLAND,SUE, Westaff,2300 W 16th Street,Suite B 356-2070 BUS sbjorland Area Manager Greeley,Colorado 80631 3564122 FAX @westaffcom DEAN,B.J., Island Grove Treatment Center, 1140 M. St., 356-6664 BUS None Executive Director Greeley,CO 80631 356-1349 FAX FOWLER,CRAIG, State Farm Ins.Company,3001 8th Avenue, 351-5370 BUS Craig.fowla.abd Division Manager Greeley,CO 80638 351-5470 FAX @statefamf.com GEORGE-HERNANDEZ, WIRS,P.O.Box 2404, 352-9477 BUS wirs@greeleynet MELANIE,Director Greeley,CO 80632 352-7729 FAX corn GRIECO,JUDY, Social Services,P.O.Box A, 352-1551x6510 BUS jgriego®co.weld. Director Greeley,CO 80632 353-5215 FAX co.us GEILE,MIKE Weld County Commissioners,P.O.758 356-4000x4200 BUS mgeile@co.weld. Commissioner Greeley,CO 80632 353-0242 FAX co.us JOHNSON,DORA, Baldwin Center, 1623 14th Avenue,Suite 2, 356-0065 BUS djolmson®aims. President Greeley,CO 80631 304-0988 FAX edu LESSMAN,BRIAN, School District RE-4, 1020 Main Street 686-7411 BUS blessman@ Superintendent Windsor,CO 80550 686-5280 FAX windsor.k12.co.us MANTELLI,LUCILLE, Eastman Kodak Company,9952 Eastman 686-4102 BUS Immkcdpa@ Director of Community Relations Park Drive, Windsor,CO 80551 686-4154 FAX kodek.com MEYERS,CHARLES Miner&Miner,Consulting Engineers, 352-3706 BUS chuck@miner. President P.O.Box 548,Greeley,CO 80632 352-3716 FAX corn None MORTON,WILLIE, Conditioning Spa,2640 I Ith Avenue 352-0974 BUS None Owner Greeley,CO 80631 356-2073 FAX RUBADUE,EDWARD Rubadue Wire Co.Inc., 1301 N. 17th Ave. 351-6100 BUS None General Manager Greeley,CO 80631 351-0355 FAX STEELE,DWIGHT Colo Div of Employment&Trgn., 1515 Arapahoe (303)620-4718x328 BUS dwight.steele@ Field Director St.,Tower 2,Ste 400,Denver,CO 80202 (303)6204257 FAX state.co.us TEAGUE,J.V., Dairy Consulting Services, 1707 353-9812 BUS JVT1111@aol. Consultant 26th Ave,Crt, Greeley,CO 80631 681-9812 FAX com WOOD,RICHARD,Dean Aims Community College,P.O.Box 69, 330-8008x6222 BUS dwood@aims. Continuing Education Greeley,CO 80631 339-6564 FAX edu . • Attachment 3 Page 2 ASSOCIATE MEMBERS DIRECTORY NAME ADDRESS TELEPHONE# E-MAIL BUTLER,LYLE, Chamber of Commerce,902 7th Avenue 352-3566 BUS chamber@ President Greeley,CO 80631 352-3572 FAX weldnetcom SHEPPARD,JUDY, Right to Read,818 11th Avenue 352-7323 BUS right2read@lync Director Greeley,CO 80631 352-7359 FAX sni.net LAPP,LELAND, Div.Of Vocational Rehabilitation,2850 (970)223-9823 BUS lee.lapp@staoe.co. Program Supervisor McClelland Dr.#2000,Fort Collins,CO 80525 (970)223-0718 FAX us EX-OFFICIO MEMBERS NAME ADDRESS TELEPHONE# E-MAIL ARGO,WILLIAM Economic Development Action Partnership 356-4565 BUS edap@ctos-a President 822 7th St.,Suite 550,Greeley,CO 80631 352-2436 FAX MILLER,ROBERTA 5601 18th Street,#28 330-1119 BUS Consultant Greeley,CO 80634 I None EMPLOYMENT SERVICES STAFF DIRECTORY NAME ADDRESS TELEPHONE# E-MAIL SPECKMAN,WALTER, Human Servic-s of Weld County,P.O.Box 1805, 353-3800x3317 BUS wspeckman.@co. Executive Director Greeley,CO 80632 356-3975 FAX weld.co.us PEREZ,LINDA L, Employment Services of Weld County,P.O. 1805 353-3800x3363 BUS 1perez@co.weld. Director Greeley,CO 80632 356-3975 FAX co.us GUERRERO,E.TEDI, Employment Services of Weld County,P.O. 1805 353-3800x3360 BUS tguerrero®co. Administrative Assistant Greeley,CO 80632 356-3975 FAX weld.co.us LONG,TED Employment Services of Weld County, P.O. 1805 353-3800x3400 BUS tlong®co.weld. Special Programs Coordinator Greeley,CO 80632 356-2975 FAX co.us OTHER KEY CONTACTS DIRECTORY NAME ADDRESS TELEPHONE# E-MAIL CISNEROS,JOHN, Colo Div of Employment&Trgn, 1515 Arapahoe (303)620-4613 BUS john.cisneros@ Field Representative St.,Tower 2,Suite 400,Denver,CO 80202 (303)620-4257 FAX state.co.us MORGAN,MARTI,Area 3400 W. 16th Street,Suite 3Q 351-7582 BUS None Representative for Wayne Allard Greeley,CO 80631 351-7585 FAX MURRAY,RYAN,District Aide 801 8th Street,Suite 220-E 353-3507 BUS ryanmurray@mail. for Bob Schaffer Greely 353-3509 FAX house.gov Attachment4 CERTIFIED MU •LIC CC6 UN PARTNERS May 22, 1998 John C. Dollarhide Michael J.Frick Susan A.Gapter Nicholas G. Kosmicki Board of County Commissioners Marcia L.Slebrtng County of Weld, Colorado • Greeley, Colorado Dear Board Members: We have audited the general purpose financial statements of the County of Weld, Colorado for the year ended December 31, 1997, and have issued our report on May 22, 1998. In planning and performing our audit of the financial statements we considered the County's internal controls to determine our audit procedures for the purpose of expressing an opinion on the financial statements. During our audit we became aware of several matters relating to accounting and administrative areas deserving our comments. Our comments and recommendations were circulated to appropriate departments and offices within the County and their responses have been included below. Treasurer's Office Accounting System The Treasurers office implemented a general ledger software module as part of its "Eagle" property tax system in October 1997. The Treasurer did not have a double entry balanced general ledger prior to October 1997. The Treasurer is responsible for investing the County funds and is currently utilizing QuickBooks, a low-end general ledger software program, to track investments and related income only. The investment activity is summarized by the Treasurer on a monthly basis and given to the accounting clerk for entry on the Eagle general ledger. Due to a lack of communication between the Treasurer and his staff, the investment income received in October and December had not been recorded on the Eagle system resulting in an understatement of investment assets and related income accounts as of December 31, 1997. With the implementation of the Eagle general ledger in 1997, it is not necessary to maintain two general ledger systems. We recommend the Treasurer discontinue the use of QuickBooks for investments and begin recording the detail investment activity directly on Eagle and reconcile the activity to supporting documentation of investment transactions on a monthly basis. The Treasurer is responsible for the proper tracking and reporting of County cash and investments and he must operate an accounting function within his department to properly utilize • the general ledger and provide accurate monthly information to the County Finance Department. • The current accounting function within the Treasurers office lacks formal documented policies and procedures, plus monthly account reconciliation's for all asset and liability accounts are not being performed. In addition, there is limited involvement by the Treasurer in overseeing the accounting function, no cross-training of employees, and a lack of segregation of duties between 1901 56th Avenue. Suite 200 / Greeley, CO 80634-2950 / 970-330-8860 / Denver 303-825-1752 / Fax 970-330-6680 Board of County Commissioners County of Weld, Colorado Page 2 May 22, 1998 Accounting System—continued individuals responsible for performing cash receipts, cash disbursements, account reconciliation, and general ledger functions. We recommend the Treasurer establish written policies and procedures that document the accounting functions including job descriptions, explanation of documentation and approval requirements for various types of transactions, description of various accounting reports generated from Eagle, and information regarding monthly account reconciliation procedures. The proper segregation of duties and a cross-training program will improve the control environment by spreading the responsibilities so that no one individual has all the access and control and mitigates the risk of employee fraud. The Treasurer has ultimate responsibility for the accounting function and should be involved by reviewing and approving journal entries and monthly account reconciliations. As an overall consideration to the implementation and maintenance of a proper accounting function, the Treasurer should evaluate his staffing needs with regards to abilities and experience and compare to the existing staff to determine compatibility and identify the need to hire a trained and experienced accountant. Response Prior to the development and implementation of Eagle Computer System's ("ECS") general ledger module in October, 1997, the Treasurer's office relied upon a temporary system of ledger entries which required an additional proprietary report writing program (Data View) to generate the department's periodic reports. This arrangement was cumbersome and awkward, but it was the only transaction recording and reporting alternative available to the Treasurer for most of 1997. When ECS brought their general ledger module on-line, Weld County was the initial installation site. No software documentation was available, minimal training was provided, and a number of uncertainties existed as to how the new and untried program would function. The • department's year-end reports would still have to be produced on separate software, which could merge ECS and Data View data. The program continued to evolve through the end of the year as bugs were discovered, new subroutines were added, and corrections were made as problems arose. A particular consequence of this evolution was an inability to formally document precise procedures and policies since they were being redefined as the software changed. The switch- over to the new general ledger module in October and the resulting confusion is a partial explanation for ECS year-end data not including the October investment income; the use of cash-basis accounting has always meant December's data were not reported until the following year. The Treasurer made a management decision not to rely exclusively on ECS for certain essential functions until the new program had been given sufficient opportunity to prove itself. The department would continue to use a separate program for investment tracking. The Treasurer's investment activity, portfolio management, and income tracking were processed on a separate software application (QuickBooks). Although a "low-end" program, it provided the necessary transaction tracking and audit trail and produced accurate and complete periodic and year-end balance sheet and income statement reports. It should also be noted that prior to using QuickBooks, the department relied upon a Lotus spreayheet and hand-written notebook for the same functions. "k Board of County Commissioners County of Weld, Colorado Page 3 May 22, 1998 Response— continued Currently, as investment transactions are made, securities are purchased or sold, and income is recognized, the Treasurer records the information in QuickBooks and passes the original documentation to the Head Cashier who records the data by individual security or account in ECS. Both applications' month-end reports are compared to ensure accuracy and to provide a level of redundancy, which will minimize the risk of fraud. The Treasurer intends to continue this procedure at least through 1998. Although the ECS application continues to be revised as new changes are required, the Treasurer's staff has remained essentially the same in organization and function as it was on the previous system. Every position in the office is, and has been, cross-trained to at least one other employee. The responsibility for cash handling and check handling and check writing is segregated from the responsibility to reconcile bank accounts and produce general ledger reports. Cashiers handle cash and disbursements, the Treasurer reconciles ECS accounts with the bank statements, and the Chief Deputy oversees the general ledger reporting. Other than distribution checks, all checks are signed by an employee other than the one who cut the check. A daily check register is printed, reviewed and initialed at the close of the day. In addition, ECS is only now able to produce an asset-to-liability balancing report on its own. As a result, the department is now able to reconcile assets and liabilities on a daily basis if needed. lnterdepartment communication between the Treasurer's office and the accounting department is now current as well. Weld County has basically served as ECS's "beta"site for the Treasurer's package. The natural consequence of this is that our software installation could not fairly be expected to be a "turn-key" operation. It is the opinion of the Treasurer that the most critical need for a staff accountant existed during the ECS start-up stage. As the software undergoes continued fine-tuning and improvement, the need for a separate accounting position will likely diminish. The Treasurer's former software application ("3270") did not require such technical oversight once it was fully developed and the staff became familiar with it. The ECS software is being developed to be operated successfully by non-accountant personnel, as was 3270. The assistance of a trained accountant may still be helpful in the short run, but permanently adding such a position to the department may well be overkill in the long run. The time it would take for a new employee to learn county tax procedures and the ECS software itself may be longer than the time it will take ECS to finish fine-tuning the program for"normal" users. If additional staffing is considered, the Treasurer would recommend increasing the department's taxpayer service personnel in order to reduce the time required and interruptions experienced by the department cashiers and their back-ups to cover that service. The Treasurer is responsible for collecting and distributing county taxes, managing and accounting for cash balances, and investing reserve funds. By May 1998, all tax collections and distributions were accounted for, all cash and bank accounts were reconciled and accurately accounted for, and all investments and investment income were accurately and completely reported for the year ended December 31, 1997. As a result of recent ECS changes and • Treasurer-initiated procedures, all department reports are currently in balance, accurate, and timely produced. • Board of County Commissioners County of Weld, Colorado Page 4 May 22, 1998 Response - continued Finally, the Treasurer requests that an auditor be engaged to specifically identify any additional department procedures, which may be incorrect or inefficient and advise the Treasurer as to further changes, which may be necessary. Weld County Retirement Plan Account Reconciliation's While the Retirement Board has ultimate responsibility as plan administrator, several functions have been delegated to the Finance and Personnel Departments of the County. We noted considerable time is being expended by the staff to reconcile reports furnished from the plan's investment advisors and benefit paymaster, Ceridan, to those provided by the plan trustee, Union Colony Bank Trust Division. Numerous transactions reported by Ceridan had not been properly reflected by the trustee in a timely manner, as well as ones initiated by the trustee. This situation would have been avoided had the trustee performed regular reconciliations. In May 1998 the trustee completed reconciliations of all related plan accounts for 1997. Due to the high volume of transactions, we recommend the Retirement Board request the trustee perform reconciliations on a monthly basis and furnish copies to the Finance Department. Response The Chairman of the Retirement Board will recommend that the Board request the Plan Trustee perform reconciliation's on a monthly basis and furnish copies of the reconciliation to the Board and to the County Finance Department. Human Services Fund Vehicles At the present time the Human Services Fund has a fleet of approximately 38 vehicles which are not included in the County's Internal Service Motor Vehicle Fund. These vehicles are property of the county and are maintained and serviced by the Motor Vehicle Fund in the same manner as other County vehicles. These vehicles have not recorded as depreciable assets in the proper fund. Human Services currently accounts for these vehicles as capital outlay in the year acquired and makes the final decision on whether a vehicle has reached its useful life and should be replaced. In 1996 and 1997 Human Services included a charge for depredation in its cost allocation plan. • At December 31, 1997 approximately$290,000 of Human Services Fund Balance is attributable to accumulated depreciation that has been recovered from various funding sources through its cost allocation plan during the past two years. t. • Board of County Commissioners County of Weld, Colorado Page 5 May 22, 1998 Vehicles - continued Our recommendation is to have these vehicles recorded in the Internal Service Motor Vehicle Fund as depreciable assets. The Motor Vehicle Fund has the experience and personnel to make those determinations regarding useful life, whether to replace or overhaul, as well as other related maintenance issues. Usage fees would be charged to Human Services in the same manner as other County funds. Additional vehicles when needed or replaced would be handled through the County's normal budgetary process. Response In accordance with the recommendation of the auditors, existing transportation vehicles will be transferred to the Internal Service Motor Vehicle Fund as depreciable assets and future vehicles will be purchased through that fund. Health Department Accounts Receivable During our review of the accounts receivable records for the Nursing Division, which are maintained on the Acclaim system, it was noted that the software program being utilized does not have options available to provide reports with detail of individual accounts and related account balance aging. The accounts receivable balance results primarily from services provided to individuals who qualify for Medicaid or have no insurance. Due to a lack of account detail and aging analysis reports the accounts receivable balance has not been reviewed for uncollectible accounts and, thus, the balance continues to grow with no certainty as to the individuals carrying a balance or the date services were performed. It is our understanding that the Health Department is currently working with Acclaim to obtain an upgrade to the software to allow for more accounts receivable reports that will be beneficial in analyzing the balances and determining those accounts to write-off as uncollectible. The process of writing off old balances determined to be uncollectible is important for purposes of reflecting a realizable accounts receivable balance for financial statement purposes and will also be beneficial in reducing some employee time and associated costs incurred with the monthly billing of accounts receivable. We recommend that a time line be established with Acclaim as to when the upgrade will be available, as well as, start to evaluate other potential software programs available to identify a replacement if Acclaim cannot meet the needs of the Health Department. Response We have put all the pressure we possibly can on Human Soft to supply these necessary reports. Their most recent response is they are attempting to get the new version to us sometime in August 1998, but that timeline is not guaranteed. Human Soft said.the.reports have been written into the new version but the conversion to the updated version of Acclaim is not completed. Board of County Commissioners County of Weld, Colorado Page 6 May 22, 1998 Response—continued The Health Department has been looking for other software vendors. However, a problem exists in that Human Soft has bought up several other vendors of public health software so there are not many other options available. Also, it is a concern of cost for purchasing and implementing a new system when so much has already been invested in the Acclaim system. In order to address the problems of this system, the Health Department is joining an Acclaim user group, which will have its first meeting in Atlanta, Georgia in September. Staff members from the Health Department and SCT will attend this meeting to gather support from other users to put pressure on Human Soft to provide necessary reports, updates, etc. in timely manner. We appreciate having the opportunity to perform the 1997 annual audit and look forward to our continuing relationship as your independent auditors. We would also like to thank the County's staff for their cooperation and assistance during the audit. We would be glad to discuss our comments and recommendations with you further and to assist with their implementation, if necessary. Sincerely, V hn C. Dollarhide Partner Tim L. Normandin, CPA Kyle J. Tumwall, CPA Board of County Commissioners County of Weld, Colorado Page 6 May 22, 1998 Response —continued The Health Department has been looking for other software vendors. However, a problem exists in that Human Soft has bought up several other vendors of public health software so there are not many other options available. Also, it is a concem of cost for purchasing and implementing a new system when so much has already been invested in the Acclaim system. In order to address the problems of this system, the Health Department is joining an Acclaim user group, which will have its first meeting in Atlanta, Georgia in September. Staff members from the Health Department and SCT will attend this meeting to gather support from other users to put pressure on Human Soft to provide necessary reports, updates, etc. in timely manner. We appreciate having the opportunity to perform the 1997 annual audit and look forward to our continuing relationship as your independent auditors. We would also like to thank the County's staff for their cooperation and assistance during the audit. We would be glad to discuss our comments and recommendations with you further and to assist with their implementation, if necessary. Sincerely, hn C. Dollarhide Partner /J .Tim L.L. Normandin, CPA Kyl�urnwall, CPA Hello