HomeMy WebLinkAbout961256.tiff RESOLUTION
RE: APPROVE FOUR COORDINATION AND PURCHASE OF SERVICES AGREEMENTS
WITH VARIOUS ENTITIES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with four Coordination and Purchase of
Services Agreements between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Greeley Transitional House, Weld Information and Referral Services, Inc.,
Catholic Charities/Northern, and A Woman's Place, Inc., commencing July 22, 1996, and
ending June 30, 1997, with further terms and conditions being as stated in said agreements,
and
WHEREAS, after review, the Board deems it advisable to approve said agreements,
copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the four Coordination and
Purchase of Services Agreements between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Social Services, and Greeley Transitional House, Weld Information and Referral Services, Inc.,
Catholic Charities/Northern, and A Woman's Place, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreements.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of July, A.D., 1996.
BOARD OF COUNTY COMMISSIONERS
WE ,P COUNTY, COLORA O
Lra _ /iLinz
Barbara J. Kirkmeyer, air
'1861 0 ty Clerk to the Board
, woi -.r.e . ."Baxter Pro e�O ' ' 'L_
eputy Clerk t the Board
le/
APP AS O StSramaic"
Constance L. Harb /
/moo y Attorney E---, Gr' / ji�l t
W. H. Webster
• 961256
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CONTRACT NO: FY96-ESG-400 1
COORDINATION AND PURCHASE OF SERVICES AGREEMENT
BETWEEN GREELEY TRANSITIONAL HOUSE AND
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
THIS AGREEMENT, made and entered into this ay of 1996, by and between the
Board of County Commissioners, on behalf of the Weld County Department of So ial Services,hereinafter referred
to as "Social Services," and"Greeley Transitional House," hereinafter referred to as the Contractor."
WITNESSETH:
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available for payment in Contract Encumbrance
Number FY96-ESG-4001 and
•
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the United States Government, through the Stewart B. McKinney Homeless Act of 1987, the
Stewart B. McKinney Homeless Assistance Amendments Act of 1988, and Cranston-Gonzalez National Affordable
Housing Act of 1990, has established the Emergency Shelter Grants (ESG) program and has allowed each state
to administer such federal funds to help improve the quality of emergency shelters for the homeless, to help make
available additional emergency shelters, and to help meet the costs of individuals, so that these individuals have
access to safe and sanitary shelters and supportive services and homelessness prevention services and other types
of assistance to improve their situations; and
WHEREAS, the State of Colorado has received its 1996 Program Funds, and awarded funds to Social
Services,as governed by the provisions of P.L. 100-404 and P.L. 100-628; and
WHEREAS, Social Services has received applications from private nonprofit organizations in Weld County
for allocations from Federal ESG funds available to Weld County; and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to receive ESG funds; and
WHEREAS, Social Services and Contractor desire to cooperate to achieve maximum efficiency and
effectiveness among all agencies serving the homeless population of Weld County; and
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
1. Term
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This Contract shall become effective upon proper execution of this Agreement and its term shall
begin , 1996 and shall expire June 30, 1997. The Contractor agrees that time is
of the essence in their performance of its obligations under this Agreement, and that completion of
the Project shall occur no later than the termination date of June 30, 1997.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies and procedures
developed by the Social Services. In consideration for the monies and negotiated funding and
programmatic criteria to be received from Social Services,the Contractor shall do,perform,and carry
out in a satisfactory and proper manner, as determined by the Social Services, all work elements as
indicated in the "Scope of Services and Payment Schedule," set forth in the attached Exhibit A,which
is attached hereto and incorporated herein by reference,hereinafter referred to as the "Project." Work
performed prior to the execution of this Contract shall not be considered part of this Project.
3. Funding and Method of Payment
Social Services agrees to pay to the Contractor,in consideration for the work and services performed,
a total amount not to exceed Eight Thousand Seven Hundred and Seventy Five Dollars ($8,775).
Expenses incurred by the Contractor, in association with said project prior to execution of this
Agreement,are not eligible ESG expenditures and shall not be reimbursed by Social Services.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract, the Contractor
shall comply with the administrative requirements, cost principles and other requirements set forth
in the Financial Management Manual adopted by the State of Colorado. The required annual audit
of all funds expended under the CFN must conform to the Single Audit Act of 1984 and OMB
Circular A-I28.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of services performed
for costs incurred in the performance of this Agreement.
b. Social Services may withhold any,payment if the Contractor has failed to comply with the
Financial Management Requirements,program objectives,contractual terms,or reporting
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requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit B,which is attached
hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the Department one(1)
copy of the monthly programmatic status report in the manner prescribed by Social Services.
b. Performance Reports The Contractor shall submit to the Department one(1)copy of monthly
performance report and of the project completion report in a manner and method prescribed
by Social Services.
8. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by the Colorado Department of Local Affairs, other appropriate
funding sources, the Contractor, and Social Services. The results of the monitoring and evaluation
shall be provided to the Board of Weld County Commissioners.
The Contractor shall permit the Colorado Department of Local Affairs, the U.S. Department of
Housing and Urban Development, and any other duly authorized agent or governmental agency, to
monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the
monitoring agency may in its sole discretion deem necessary or appropriate, such monitoring may
consist of internal evaluation procedures, examination of program data, special analyses, on-site
checking,formal audit examinations,or any other reasonable procedures.
All such monitoring shall be performed in a manner that will not unduly interfere with agreement
work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
10. Remedies
The Director of Social Services or designee may exercise the following remedial actions should s/he
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find the Contractor substantially failed to satisfy the scope of work found in this Agreement.
Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper
activities or inaction by the Contractor. These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or corrections in performance
are satisfactorily completed;
b. Request the removal from work on the agreement of employee(s) and or agents) of the
Contractor whom the Director or designee justifies as being incompetent, careless,
insubordinate, unsuitable, or otherwise unacceptable, or whose continued employment on the
Agreement s/he deems to be contrary to the public interest or not in the best interest of Social
Services;
c. Deny payment or recover reimbursement for those services or deliverables which have not
•been performed and which due to circumstances caused by the Contractor cannot be
performed or if performed would be of no value to the Social Services. Denial of the amount
of payment shall be reasonably related to the amount of work or deliverables lost to Social
Services;
d. Terminate the Agreement for cause given 30 day written notice if the Contractor fails to
successfully execute a corrective action plan as prescribed in writing in the event this
Agreement is terminated for cause, final payment to the Contractor may be withheld at the
discretion of Social Services until completion of final audit
e. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be
recovered from the Contractor by deduction from subsequent payments under this Agreement
or other agreements between Social Services and the Contractor, or by Social Services as a
debt due to Social Services or otherwise as provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Social Services: For the Contractor:
Jim Sheehan, Director Linda Akers,Executive Director
Name Title Name Title
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Notice
All notices required to be given by the parties hereunder shall be given by certified or registered mail
to the individuals at the addresses set forth below. Either party may from time to time designate in writing
a substitute person(s)or address to whom such notices shall be sent:
To: Social Services To: Greeley Transitional House
Judy A. Griego,Director Linda Akers,Executive Director
P.O. Box A 1202 6th Street
Greeley, CO 80632 Greeley,CO 80631
12. Litigation
The Contractor shall promptly notify Social Services in the event that the Contractor learns of any
actual litigation in which it is a party defendant in a case which involves services provided under this
Agreement. The Contractor, with five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or administrative
agency,shall deliver copies of such document(s)to the Social Services' Director.
The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty (30) days written notice
and is subject to the availability of funding.
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire understanding between
the parties with respect to the subject matter hereof, and may not be changed or modified except as
stated in Paragraph 10 herein.
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IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
BOARD OF WELD COUNTY COMMISSIONERS GREELEY TRANSITIONAL HOUSE
WELD COUNTY, COLORADO
a%�kmeyer, hair 0 Roger74 (a ert,President
�yt .
1661 t
ate; /
� cT ATTEST:
Clerk to the Board
By:
Deputy Clerk
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EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
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1. General Scope of Services
This project consists of:
A. Emergency shelter services, in accordance with the Stewart B, McKinney Act, Emergency Shelter Grant
(ESG), to help improve the quality of emergency shelter services of the homeless. ESG funds may by used
for the following activities relating to shelter services for the homeless:
1) Developing and implementing homeless prevention activities including, but not limited to
short-term subsidies to defray rent, mortgage, and/or utility arrearages, security deposits or
first month's rent,and mediation/legal services.
2) Rehabilitation of existing building, including improvements to increase the efficient use of
energy in buildings. (Rehabilitation means labor,materials,tools and other costs of improving
building, including repair directed toward accumulation or deferred maintenance; replacement
of principal fixtures and components of existing building; installation of security devices and
improvement through alterations or additions.)
3) Payment of shelter maintenance, operations, (including administration but excluding staffing
costs)rent,repair, security. fuels and equipment,insurance,utilities and furnishings.
4) Provisions of essential services, including (but not limited to) services concerned with
employment,health,substance abuse,education,or food, including staff necessary to provide
such services. Grant amounts provided may be used to provide essential services only if the
• service is (1) new service, or (b) a quantifiable increase in the level of essential services
provided with local funds during the 12 months before the Contractor received its ESG grant.
B. Homeless services,in accordance with the Stewart B. Mc Kinney Homeless Assistance Act(HAA)of 1987,
and under the Emergency Community Services Homeless Grant (ECSH) to enable homeless individuals to
make the transition out of poverty.
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2. Definition of Homeless Individuals
For the purposes of funding under the ESG,the term "homeless" or"homeless individual includes:
a. An individual who lacks a fixed,regular and adequate nighttime residence that is--
(1) A supervises publicly or privately operated shelter designed to provide temporary living
accommodations (including welfare hotels, congregate shelters and transitional housing for
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the mentally ill); or
(2) an institution that provides a temporary residence for individuals intended to be
institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular sleeping
accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG plans. The Contractor
shall meet specific performance goals as follows:
A. Emergency/Self-Sufficiency Program
1. To provide emergency shelter and self-sufficiency program to forty-two (42)
families between during the contract period
2. Target 85% of client families to secure employment, education, or training
prior to completing initial program.
3. Target 84% of client families to secure permanent affordable housing upon
completion initial program.
4. Work with the variety of human service agencies and funding sources in
meeting the needs of homeless families, preventing duplication of services, and
promoting high standards of performance.
B. Follow-up Prevention Program
1. Provide follow-up case management for 80% of families successfully completing the
initial program. This will involve the establishment of a trusting collaborative
relationship, information and referral, psychosocial support and encouragement,
assessment of needs,goal setting and advocacy.
2. Facilitate life skills group including topics of budget counselling, self-esteem, self-
awareness, stability, responsibility and other educational topics related to self-
sufficiency. Target 80%of client families enrolled in the follow-up program.
3. Work with the variety of human service agencies and funding sources in meeting the
needs of the enrolled families, preventing duplication of services, preventing
recycle of homelessness, and promoting high standards of performance.
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Exhibit A,Continued
4. Compensation and Method of Payment
The Weld County Department of Social Services agrees to pay to the Contractor, in consideration for the
work and services to be performed, a total amount not to exceed Eight Thousand Seven Hundred and
Seventy Five Dollars ($8,775). The method and time of payment shall be made in accordance with the
"Payment Method set forth herein.
5. Project Activities
All funds shall be used for operating costs and Essential Services as follows
Operation Cost Categories
Utilities(Electricity,Gas,Water/Sewer and Telephone $4,590
Insurance 750
Repairs and Maintenance 500
Supplies/Equipment 500
Essential Services
Case Management 1,873
Food 140
Transportation 422
TOTAL $ 8,775
6. Payment Schedule
Interim payments to be made upon submission of appropriate documentation which include designated
narrative reports and invoices. The contractor may request reimbursement every 30 days.
7. Contract Monitoring
Weld County Department of Social Services will monitor the Project on an as needed basis.
8. Reporting Schedule
The Contractor will submit a single financial and program narrative report detailing the progress of the
Project at the completion of the Project for each funding source. Interim financial reports will be required
quarterly by Weld County Department of Social Services.
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Exhibit A,Continued
Program reports will be required monthly and at the conclusion of the project. These reports shall describe
and evaluate any difficulties encountered in accomplishing the specifics of the Project and suggest any
improvements.
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Exhibit B
1. The Contractor agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as
the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not
be held liable for injuries or damages caused by any negligent acts or omissions of Contractor or its
employees, volunteers, or agents while-performing duties as described in this Agreement. Contractor shall
indemnify,defend, and hold harmless Weld County, the Board of County Commissioners of Weld County,
its employees, volunteers, and agents. The Contractor shall provide adequate liability and worker's
compensation insurance for all its employees, volunteers, and agents engaged in the performance of the
Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their
officers or employees may possess,nor shall any portion of this Agreement be deemed to have treated a duty
of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld,
State of Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held
or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The
parties hereto declare that they would have entered into this Agreement and each and every section,
subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more
sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional
or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall have any
pecuniary interest,direct or indirect,in the approved Agreement or the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no
person shall,on the grounds of race,creed,
color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
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Exhibit B,Continued
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide accurate,
current, separate, and complete disclosure of the status of the funds received under the Agreement are
maintained for three(3)years or the completion and resolution of an audit. Such records shall be sufficient
to allow authorized local, Federal,and State auditors and representative to audit and monitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and representatives shall, during
business hours,have access to inspect any copy records,and shall be allowed to monitor and review through
on-site visits, all contract activities, supported with funds under this Agreement to ensure compliance with
the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and
evaluation activities shall be provided to the appropriate and interested parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and
assigns. The Contractor or Social Services may not assign any of its rights or obligations hereunder without
the prior written consent of both parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be paid,by or on behalf
of the Contractor, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal Load, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative
agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and regulations
promulgated, and all other applicable Federal and State laws, rules and regulations. The Contractor
understands that the source of funds to be used under this agreement is Stewart B. McKinney Homeless
Grant Funds.
13. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by a Federal department or agency;
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Exhibit B,Continued
b. Have not, within a three-year period preceding this Agreement, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,
or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph 11(b) of
this certification;and
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d. Have not within a three-year period preceding this Agreement,had one or more public transactions(Federal,
State,and local)terminated for cause or default.
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CONTRACT NO: FY96-ESG-4002
COORDINATION AND PURCHASE OF SERVICES AGREEMENT
BETWEEN CATHOLIC CHARITIES /NORTHERN AND
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
THIS AGREEMENT, made and entered into this day of 1996, by
and between the Board of County Commissioners, on behalf of the We Coun y Department
of Social Services, hereinafter referred to as "Social Services," and "Catholic
Charities/Northern," hereinafter referred to as the Contractor."
WITNESSETH
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available and a sufficient unencumbered balance thereof remains available for
payment in Contract Encumbrance Number FY96-ESG-4002; and
WHEREAS, required approval, clearance and coordination has been accomplished from
and with appropriate agencies; and
WHEREAS,the United States Goverment, through the Stewart B. McKinney Homeless
Act of 1987, the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, and
Cranston-Gonzalez National Affordable Housing Act of 1990, has established the Emergency
Shelter Grants (ESG) program and has allowed each state to administer such federal funds to
help improve the quality of emergency shelters for the homeless, to help make available
additional emergency shelters, and to help meet the costs of individuals, so that these individuals
have access to safe and sanitary shelters and supportive services and homelessness prevention
services and other types of assistance to improve their situations; and
WHEREAS, the State of Colorado has received its 1996 Program Funds, and awarded
funds to Social Services, as governed by the provisions of P.L. 100-404 and P.L. 100-628;-and
WHEREAS, Social Services has received applications from private nonprofit
organizations in Weld County for allocations from Federal ESG funds available to Weld County;
and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to receive
ESG funds; and
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WHEREAS, Social Services and Contractor desire to cooperate to achieve maximum
efficiency and effectiveness among all agencies serving the homeless population of Weld
County; and
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Term
This Contract shall become effective upon proper execution of this Agreement. The
term of the Contract shall begin , 1996 and shall expire June
30, 1997. The Contractor agrees that time is of the essence in their performance of
its obligations under this Agreement, and that completion of the Project shall occur
no later than the termination date of June 30, 1997.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies and
procedures developed by the Social Services. In consideration for the monies and
negotiated funding and programmatic criteria to be received from Social Services,
the Contractor shall do, perform, and carry out in a satisfactory and proper manner,
as determined by the Social Services, all work elements as indicated in the "Scope
of Services and Payment Schedule," set forth in the attached Exhibit A, which is
attached hereto and incorporated herein by reference, hereinafter referred to as the
"Project." Work performed prior to the execution of this Contract shall not be
considered part of this Project.
3. Funding and Method of Payment
Social Services agrees to pay to the Contractor, in consideration for the work and
services performed, a total amount not to exceed Seven Thousand Seven Hundred
and Sixty-Five($7,7651 Expenses incurred by the Contractor,in association with
said project prior to execution of this Agreement, are not eligible ESG expenditures
and shall not be reimbursed by Social Services.
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4. Financial Management
At all times from the effective date of this Contract until completion of this
Contract, the Contractor shall comply with the administrative requirements, cost
principles and other requirements set forth in the Financial Management Manual
adopted by the State of Colorado. The required annual audit of all funds expended
under ESG must conform to the Single Audit Act of 1984 and OMB Circular A-
128.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of
services performed for costs incurred in the performance of this Agreement.
b. Social Services may withhold any payment if the Contractor has failed to
comply with the Financial Management Requirements, program objectives,
contractual terms, or reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit B,
which is attached hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the
Department one (1) copy of the monthly programmatic status report in the
manner prescribed by Social Services.
b. Performance Reports The Contractor shall submit to the Department one
(1)copy of monthly performance report and of the project completion report
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by the Colorado Department of Local Affairs, other appropriate finding sources,
the Contractor, and Social Services. The results of the monitoring and evaluation
shall be provided to the Board of Weld County Commissioners.
The Contractor shall permit the Colorado Department of Local Affairs, the U.S.
Department of Housing and Urban Development, and any other duly authorized
agent or governmental agency, to monitor all activities conducted by the Contractor
pursuant to the terms of this Agreement. As the monitoring agency may in its sole
discretion deem necessary or appropriate, such monitoring may consist of internal
evaluation procedures, examination of program data, special analyses, on-site
checking,formal audit examinations, or any other reasonable procedures. All such
monitoring shall be performed in a manner that will not unduly interfere with
agreement work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
10. Remedies
The Director of Social Services or designee may exercise the following remedial
actions should s/he find the Contractor substantially failed to satisfy the scope of
work found in this Agreement. Substantial failure to satisfy the scope of work shall
be defined to mean incorrect or improper activities or inaction by the Contractor.
These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or
corrections in performance are satisfactorily completed;
b. Request the removal from work on the agreement of employee(s) and or
agent(s) of the Contractor whom the Director or designee justifies as being
incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable,
or whose continued employment on the Agreement s/he deems to be contrary
to the public interest or not in the best interest of Social Services;
c. deny payment or recover reimbursement for those services or
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deliverables which have not been performed and which due to circumstances
caused by the Contractor cannot be performed or if performed would be of
no value to the Social Services. Denial of the amount of payment shall be
reasonably related to the amount of work or deliverables lost to Social
Services;
d. terminate the Agreement for cause given 30 day written notice if the
Contractor fails to successfully execute a corrective action plan asprescribed
in writing:
1. In the event this Agreement is terminated for cause, final payment to
the Contractor may be withheld at the discretion of Social Services
until completion of final audit
e. incorrect payment to the Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from the Contractor by deduction from
subsequent payments under this Agreement or other agreements between
Social Services and the Contractor, or by Social Services as a debt due to
Social Services or otherwise as provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from time
to time designate in writing a new or substitute representative(s):
For Social Services: For the Contractor:
Jim Sheehan, Director WCHA Mary Orleans, Director
Notice
All notices required to be given by the parties hereunder shall be given by certified
or registered mail to the individuals at the addresses set forth below. Either party
may from time to time designate in writing a substitute person(s) or address to
whom such notices shall be sent:
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To: Judy A. Griego, Director To: Mary Orleans, Director
Weld County Department of Social Services Catholic Community Services, Inc
P.O. Box A 1311 11th Street
Greeley, CO 80632 Greeley, CO 80632
12. Litigation
The Contractor shall promptly notify Social Services in the event that the
Contractor learns of any actual litigation in which it is a party defendant in a case
which involves services provided under this Agreement. The Contractor, with five
(5)calendar days after being served with a summons, complaint, or other pleading
which has been filed in any federal or state court or administrative agency, shall
deliver copies of such document(s) to the Social Services' Director. The term
"litigation" includes an assignment for the benefit of creditors, -and filings in
bankruptcy, reorganization and/or foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty (30)
days written notice and is subject to the availability of funding.
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof, and
may not be changed or modified except as stated in Paragraph 10 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
BOARD OF WELD CO Y COMMISSIONERS CATHOLIC CHARITIES NORTHEN
L-7( ,d/
4:ar`!�ef c . e:er 1 /7 O294, Tom David, President
�is6I X0
a
tI�3;va Attest
ty Clerk to the Board
( .•��uty Cler
Page 6 of 6
•
961256
CONTRACT NO: FY96-ESG-4002
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
This project consists:
A. Emergency shelter services, in accordance with the Stewart B. McKinney Act, Emergency
Shelter Grant (ESG), to help improve the quality of emergency shelter services of the
homeless. ESG funds may by used for the following activities relating to shelter services
for the homeless:
1) Developing and implementing homeless prevention activities including, but
not limited to short-term subsidies to defray rent, mortgage, and/or utility
arrearages, security deposits or first month's rent, and mediation/legal
services.
2) Rehabilitation of existing building, including improvements to increase the
efficient use of energy in buildings. (Rehabilitation means labor, materials,
tools and other costs of improving building, including repair directed
toward accumulation of deferred maintenance; replacement of principal
fixtures and components of existing building; installation of security devices
and improvement through alterations or additions.)
3) Payment of shelter maintenance, operations, (including administration but
excluding staffing costs) rent, repair, security. fuels and equipment,
insurance, utilities and furnishings.
4) Provisions of essential services, including (but not limited to) services
concerned with employment, health, substance abuse, education, or food,
including staff necessary to provide such services. Grant amounts provided
may be used to provide essential services only if the service is (1) new
service, or (b) a quantifiable increase in the level of essential services
provided with local funds during the 12 months before the Contractor
received its ESG grant.
B. Homeless services, in accordance with the Stewart B. Mc Kinney Homeless
Assistance Act (HAA) of 1987, to enable homeless individuals to make the
transition out of poverty.
Page 1 of 4
961256
CONTRACT NO: FY96-ESG-4002
Exhibit A, Continued
2. Definition of Homeless Individuals
For the purposes of funding under the ESG, the term "homeless" or "homeless" individual
includes:
a. An individual who lacks a fixed, regular and adequate nighttime residence that is--
(1) A supervised publicly or privately operated shelter designed to provide temporary
living accommodations (including welfare hotels, congregate shelters and
transitional housing for the mentally ill); or
(2) an institution that provides a temporary residence for individuals intended to be
institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular sleeping
accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG
plans. The Contractor shall meet specific performance goals as follows:
A. Provide 12,000 nights of shelter and 24,000 meals for 1,200 homeless people
including 120 families.
B. Assist homeless families and individuals in moving toward self- sufficiency.
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CONTRACT NO: FY96-ESG-4002
Exhibit A, Continued
C. Develop adequate resources to continue shelter services
1) Continue to maintain client information , client profile, tracking employment and
housing outcomes of clients to be used in securing finding.
2) Work with Weld County, City of Greeley, United Way, InterAgency
Strategic Planning Committee and shelter providers in developing
effective ways to generate revenues.
3. Particiate in United Way Campiagn by assistting with events and
speaking to groups.
4. Have two fundraising events during the year.
D. Continue to develop in-kind support through work with churches, community
groups, and the University of Northern Colorado. •
1. Continue to meet with church groups on-a monthly basis to
develop in-kind support in the form of supplies and volunteers.
2. Participate in Greeley Interfaith meetings.
3. Continue to make presentations and give information to community
groups.
4. Continue monthly meetings of Guadalupe Volunteer Advisory
Committee.
5. Have 2 major media coverages annually.
6. Continue to have student interns assist with shelter
services.
4. Compensation and Method of Payment
The Weld County Department of Social Services agrees to pay to the Contractor, in
Page 3 of 4
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CONTRACT NO: FY96-ESG-4002
Exhibit A Continued
•
consideration for the work and services to be performed, a total amount not to exceed
Seven Thousand Seven Hundred and Sixty-Five ($73651 All funds shall be used for
operating costs and Essential Services as follows
Operation Cost Categories
Utilities(Electricity, Gas, Water/Sewer and Telephone $2,943
Supplies and Equipment 3,395
Repair/Maintenance 443
Essential Services
Case Management 984
TOTAL $7,765
The method and time of payment shall be made in accordance with the "Payment
Method" set forth herein.
5. Payment Schedule
Interim payments to be made upon submission of appropriate documentation
which include designated narrative reports and invoices. The contractor may request
reimbursement every 30 days.
6. Contract Monitoring
Weld County Department of Social Services will monitor the Project on an as needed
basis.
7. Reporting Schedule
The Contractor will submit a single financial and program narrative report detailing the
progress of the Project. Interim financial and program reports will be required monthly
by Weld County Department of Social Services and are due no later than the fifth of the
following month. Program reports shall describe and evaluate any difficulties
encountered in accomplishing the specifics of the Project and suggest any improvements.
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CONTRACT NO: FY96-ESG-4002
EXHIBIT B
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, nor are they entitled to any employee benefits
as Weld County employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Contractor-or its employees, volunteers, or agents while performing duties
as described in this Agreement. Contractor shall indemnify, defend, and hold harmless
Weld County, the Board of County Commissioners of Weld County, its employees,
volunteers, and agents. The Contractor shall provide adequate liability and worker's
compensation insurance for all its employees, volunteers, and agents engaged in the
performance of the Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act
of 1986 and/hat no person shall, on the grounds of race, creed, color, sex, or national
Page 1 of 3 961256
CONTRACT NO: FY96-ESG-4002
Exhibit B, Continued
origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will
provide accurate, current, separate, and complete disclosure of the status of the funds
received under the Agreement are maintained for three (3) years or the completion and
resolution of an audit. Such records shall be sufficient to allow authorized local, Federal,
and State auditors and representative to audit and monitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor or Social Services may not assign any of its
rights or obligations hereunder without the prior written consent of both parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any
Federal Loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and
regulations promulgated, and all other applicable Federal and State laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
agreement is Stewart B. McKinney Homeless Grant Funds.
13. The Contractor assures and certifies that it and its principals:
Page 2 of 3
961258
CONTRACT NO: FY96-ESG-4002
Exhibit B, Continued
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a Federal
department or agency;
b. Have not, within a three-year period preceding this Agreement, been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local)transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery,falsification or destruction of records, making false statements, or receiving
stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(Federal, State, or local)with commission of any of the offenses
enumerated in paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions(Federal, State, and local)terminated for cause or default.
Page 3 of 3
961258
CONTRACT NO: FY96-ESG-4002
COORDINATION AND PURCHASE OF SERVICES AGREEMENT
BETWEEN WELD INFORMATION AND REFERRAL SERVICE, INC. AND
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
THIS AGREEMENT, made and entered into this — day of 1996, by and between
the Board of County Commissioners, on behalf of the Weld County Dep ment Social Services,
hereinafter referred to as "Social Services," and "Weld Information and Referral Service, Inc., hereinafter
referred to as the Contractor."
WITNESSETH
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise
made available and a sufficient unencumbered balance thereof remains available for payment in Contract
Encumbrance Number FY96-ESG-4002; and
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the United States Government, through the Stewart B. McKinney Homeless Act of 1987,
the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, and Cranston-Gonzalez National
Affordable Housing Act of 1990, has established the Emergency Shelter Grants (ESG) program and has
allowed each state to administer such federal funds to help improve the quality of emergency shelters for the
homeless, to help make available additional emergency shelters, and to help meet the costs of individuals,
so that these individuals have access to safe and sanitary shelters and supportive services and homelessness
prevention services and other types of assistance to improve their situations; and
WHEREAS, the State of Colorado has received its 1996 Program Funds, and awarded funds to Social
Services, as governed by the provisions of P.L. 100-404 and P.L. 100-628; and
WHEREAS, Social Services has received applications from private nonprofit organizations in Weld
County for allocations from Federal ESG funds available to Weld County; and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to receive ESG
funds; and
WHEREAS, Social Services and Contractor desire to cooperate to achieve maximum efficiency and
effectiveness among all agencies serving the homeless population of Weld County; and
WHEREAS, the parties hereto desire to work together for the express purpose of continuing the
availability of food to Weld County homeless and their families.
Page 1 of 6
961256
CONTRACT NO: FY96-ESG-4002
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
1. Term
This Contract shall become effective upon proper execution of this Agreement and shall begin
, 1996 and shall expire June 30, 1997. The Contractor agrees that time is of
the essence in their performance of its obligations under this Agreement, and that completion of
the Project shall occur no later than the termination date of June 30, 1997.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies and procedures
developed by the Social Services. In consideration for the monies and negotiated funding and
programmatic criteria to be received from Social Services, the Contractor shall do, perform, and
carry out in a satisfactory and proper manner, as determined by the Social Services, all work
elements as indicated in the "Scope of Services and Payment Schedule," set forth in the
attached Exhibit A, which is attached hereto and incorporated herein by reference, hereinafter
referred to as the "Project." Work performed prior to the execution of this Contract shall not be
considered part of this Project.
3. Funding and Method of Payment
Social Services agrees to pay to the Contractor, in consideration for the work and services
performed, a total amount not to exceed Nine Thousand Two Hundred and Eighty-Seven
Dollars ($9,287).
Expenses incurred by the Contractor, in association with said project prior to execution of this
Agreement, are not eligible ESG expenditures and shall not be reimbursed by Social Services.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract, the
Contractor shall comply with the administrative requirements, cost principles and other
requirements set forth in the Financial Management Manual adopted by the State of Colorado.
The required annual audit of all funds expended under ESG must conform to the Single Audit
Act of 1984 andOMB Circular A-128.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of services
performed for costs incurred in the performance of this Agreement.
Page 2 of 6
961256
CONTRACT NO: FY96-ESG-4002
b. Social Services may withhold any payment if the Contractor has failed to comply with
the Financial Management Requirements, program objectives, contractual terms, or
reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit B, which is
attached hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the Department one
(1) copy of the monthly programmatic status report in the manner prescribed by Social
Services.
b. Performance Reports The Contractor shall submit to the Department one 01 copy of
monthly performance report and of the project completion report in a manner and method
prescribed by Social Services.
8. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the performance of
this Agreement shall be conducted by the Colorado Department of Local Affairs, other
appropriate funding sources, the Contractor, and Social Services. The results of the monitoring
and evaluation shall be provided to the Board of Weld County Commissioners.
The Contractor shall permit the Colorado Department of Local Affairs, the U.S. Department of
Housing and Urban Development, and any other duly authorized agent or governmental
agency, to monitor all activities conducted by the Contractor pursuant to the terms of this
Agreement. As the monitoring agency may in its sole discretion deem necessary or
appropriate, such monitoring may consist of internal evaluation procedures, examination of
program data, special analyses, on-site checking, formal audit examinations, or any other
reasonable procedures. All such monitoring shall be performed in a manner that will not
unduly interfere with agreement work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
10. Remedies
Page 3 of 6
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CONTRACT NO: FY96-ESG-4002
b. Social Services may withhold anypayment if the Contractor has failed to comply with
the Financial Management Requirements, program objectives, contractual terms, or
reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit B, which is
attached hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the Department one
(1) copy of the monthly programmatic status report in the manner prescribed by Social
Services.
b. Performance Reports The Contractor shall submit to the Department one 01 copy of
monthly performance report and of the project completion report in a manner and method
prescribed by Social Services.
8. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the performance of
this Agreement shall be conducted by the Colorado Department of Local Affairs, other
appropriate finding sources, the Contractor, and Social Services. The results of the monitoring
and evaluation shall be provided to the Board of Weld County Commissioners.
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961256
CONTRACT NO: FY96-ESG-4002
The Director of Social Services or designee may exercise the following remedial actions should
s/he find the Contractor substantially failed to satisfy the scope of work found in this
Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect
or improper activities or inaction by the Contractor. These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
b. request the removal from work on the agreement of employee(s) and or agent(s) of the
Contractor whom the Director or designee justifies as being incompetent, careless,
insubordinate, unsuitable, or otherwise unacceptable, or whose continued employment on
the Agreement s/he deems to be contrary to the public interest or not in the best interest
of Social Services;
c. deny payment or recover reimbursement for those services or deliverables which have
not been performed and which due to circumstances caused by the Contractor cannot be
performed or if performed would be of no value to the Social Services. Denial of the
amount of payment shall be reasonably related to the amount of work or deliverables lost
to Social Services;
d. terminate the Agreement for cause given 30 day written notice if the Contractor fails to
successfully execute a corrective action plan as prescribed in writing:
1. In the event this Agreement is terminated for cause, final payment to the
Contractor may be withheld at the discretion of Social Services until completion of
final audit
e. incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall
be recovered from the Contractor by deduction from subsequent payments under this
Agreement or other agreements between Social Services and the Contractor, or by Social
Services as a debt due to Social Services or otherwise as provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in
writing a new or substitute representative(s):
For Social Services: For the Contractor:
Jim Sheehan, Director WCHA Melanie George-Hernandez, Executive Director
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CONTRACT NO: FY96-ESG-4002
Notice
All notices required to be given by the parties hereunder shall be given by certified or
registered mail to the individuals at the addresses set forth below. Either party may from time
to time designate in writing a substitute person(s) or address to whom such notices shall be
sent:
To: Judy A. Griego, Director
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
Weld Information and Referral Service, Inc.
P.O. Box 2404
Greeley, CO 80632
12. Litigation
The Contractor shall promptly notify Social Services in the event that the Contractor learns of
any actual litigation in which it is a party defendant in-a case which involves services provided
under this Agreement. The Contractor, with five (5) calendar days after being served with a
summons, complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s)to the Social Services'Director.
The term "litigation" includes an assignment for the benefit of creditors, and filings in
bankruptcy, reorganization and/or foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty(30) days written
notice and is subject to the availability of funding.
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire understanding
between the parties with respect to the subject matter hereof, and may not be changed or
modified except as stated in Paragraph 10 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month,
and year first above written.
Page 5 of 6
961256
CONTRACT NO: FY96-ESG-4002
BOARD OF WELD COUNTY COMMISSIONERS WELD INFORMATION AND REFERRAL
SER CE, INC.
e'er, Chai pVAR/G6 Teri Ke11 -Amaya, President d
1861 le f1/42 /1 '
ATTEST:
Jo 1',,. t� rk to the Board
By: taq Ly1
Deputy Clerk
Page 6 of 6
361256
CONTRACT NO: FY96-ESG-4004
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
This project consists:
A Emergency shelter services, in accordance with the Stewart B, McKinney Act, Emergency Shelter
Grant (ESG), to help improve the quality of emergency shelter services of the homeless. ESG funds
may by used for the following activities relating to shelter services for the homeless:
1) Developing and implementing homeless prevention activities including, but not limited
to short-term subsidies to defray rent, mortgage, and/or utility arrearages, security
deposits or first month's rent, and mediation/legal services.
2) Rehabilitation of existing building, including improvements to increase the efficient use
of energy in buildings. (Rehabilitation means labor, materials, tools and other costs of
improving building, including repair directed toward accumulation of deferred
maintenance; replacement of principal fixtures and components of existing building;
installation of security devices and improvement through alterations or additions.)
3) Payment of shelter maintenance, operations, (including administration but excluding
staffing costs) rent, repair, security. fuels and equipment, insurance, utilities and
furnishings.
4) Provisions of essential services, including (but not limited to) services concerned with
employment, health, substance abuse, education, or food, including staff necessary to
provide such services. Grant amounts provided may be used to provide essential services
only if the service is (1) new service, or (b).a quantifiable increase in the level of
essential services provided with local funds during the 12 months before the Contractor
received its ESG grant.
B. Homeless services, in accordance with the Stewart B. Mc Kinney Homeless Assistance Act
(HAA) of 1987, to enable homeless individuals to make the transition out of poverty.
2. Definition of Homeless Individuals
For the purposes of funding under the ESG, the term "homeless" or
"homeless" individual includes:
Page 1 of 4
961256
•
CONTRACT NO: FY96-ESG-4004
Exhibit A, Continued
a. An individual who lacks a fixed, regular and adequate nighttime residence that is--
(1) A supervised publicly or privately operated shelter designed to provide temporary living
accommodations (including welfare hotels, congregate shelters and transitional housing for the
mentally ill); or
(2) an institution that provides a temporary residence for individuals intended to be
institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular sleeping
accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG plans. The
Contractor shall meet specific performance goals as follows:
A. Homeless Prevention Goals
Page 2 of 4
961256
CONTRACT NO: FY96-ESG-4004
Exhibit A, Continued
4. Monitor self sufficiency achievement goals for clients in the
areas of training, education, and employment (subsidized and unsubsidized).
5. Identify bathers incurred in obtaining services.
6. Provide all clients with listing of landlords and rentals in Weld County.
7. Provide advocacy to clients participating in the program as
needed.
4. Compensation and Method of Payment
The Weld County Department of Social Services agrees to pay to the Contractor, in consideration
for the work and services to be performed, a total amount not to exceed Nine Thousand Two
Hundred and Eighty-Seven Dollars ($9,287). The method and time of payment shall be made in
accordance with the "Payment Method" set forth herein.
•
5. Project Activities
All funds shall be used for Essential Services and Homeless Prevention as follows
Essential Services
Case management services $3,090
Homeless Prevention Services
Rental Assistance 6.197
TOTAL $9,287
6. Payment Schedule
Interim payments to be made upon submission of appropriate documentation which include
designated narrative reports and invoices. The contractor may request reimbursement every 30 days.
7. Contract Monitoring
Weld County Department of Social Services will monitor the Project on an as needed basis.
Page 3 of 4
961256
CONTRACT NO: FY96-ESG-4004
Exhibit A, Continued
8. Reporting Schedule
The Contractor will submit a single financial and program narrative report detailing the progress of
the Project. Interim financial and program reports will be required monthly by Weld County
Department of Social Services and are due no later than the fifth of the following month. Program
reports shall describe and evaluate any difficulties encountered in accomplishing the specifics of the
Project and suggest any improvements.
Page 4 of 4
•
961256
CONTRACT NO: FY96-ESG-4004
EXHIBIT B
1. The Contractor agrees it is an independent contractor and that its officers and employees do not
become employees of Weld County, nor are they entitled to any employee benefits as Weld County
employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall
not be held liable for injuries or damages caused by any negligent acts or omissions of Contractor or
its employees, volunteers, or agents while performing duties as described in this Agreement.
Contractor shall indemnify, defend, and hold harmless Weld County, the Board of County
Commissioners of Weld County, its employees, volunteers, and agents. The Contractor shall provide
adequate liability and worker's compensation insurance for all its employees, volunteers, and agents
engaged in the performance of the Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or
their officers or employees may possess, nor shall any portion of this Agreement be deemed to have
treated a duty of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason
held or decided to be unconstitutional, such decision shall not affect the validity of the remaining
portions. The parties hereto declare that they would have entered into this Agreement and each and
every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that
any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to
be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall have
any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and
that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under this
approved Agreement.
Page 5 of 3
961256
CONTRACT NO: FY96-ESG-4004
-Exhibit B, Continued
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide
accurate, current,separate, and complete disclosure of the status of the funds received under the
Agreement are maintained for three (3) years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors and representative to
audit andmonitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and representatives shall,
during business hours, have access to inspect any copy records, and shall be allowed to monitor and
review through on-site visits, all contract activities, supported with funds under this Agreement to
ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and
evaluation of the performance of the Agreement shall be conducted by appropriate funding sources.
The results of the monitoring and evaluation activities shall be provided to the appropriate and
interested parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives,
and assigns. The Contractor or Social Services may not assign any of its rights or obligations
hereunder without the prior written consent of both parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on
behalf of the Contractor, to any person for influencing or attempting to influence an officer or
employee of an agency, a-Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal Loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and regulations
promulgated, and all other applicable Federal and State laws, rules and regulations. The Contractor
understands that the source of funds to be used under this agreement is Stewart B. McKinney
Homeless Grant Funds.
13. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a Federal department or agency;
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CONTRACT NO: FY96-ESG-4004
Exhibit B, Continued
b. Have not, within a three-year period preceding this Agreement, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph
11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions (Federal, State, and local) terminated for cause or default.
Page 7 of 3
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COORDINATION AND PURCHASE OF SERVICES AGREEMENT
BETWEEN A WOMAN'S PLACE, INC. AND
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
7( f
THIS AGREEMENT, made and entered into this , ¢,1 day of 1996, by
and between the Board of County Commissioners, on behalf of the Weld Coun Department
of Social Services, hereinafter referred to as "Social Services," and "A Woman's Place, Inc.,"
hereinafter referred to as the Contractor."
WITNES SETH
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available and a sufficient unencumbered balance thereof remains available for
payment in Contract Encumbrance Number FY96-ESG-4003; and
WHEREAS, required approval, clearance and coordination has been accomplished from
and with appropriate agencies; and
WHEREAS,the United States Government, through the Stewart B. McKinney Homeless
Act of 1987, the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, and
Cranston-Gonzalez National Affordable Housing Act of 1990, has established the Emergency
Shelter Grants (ESG) program and has allowed each state to administer such federal funds to
help improve the quality of emergency shelters for the homeless, to help make available
additional emergency shelters, and to help meet the costs of individuals, so that these individuals
have access to safe and sanitary shelters and supportive services and homelessness prevention
services and other types of assistance to improve their situations; and
WHEREAS, the State of Colorado has received its 1996 Program Funds, and awarded
funds to Social Services, as governed by the provisions of P.L. 100-404 and P.L. 100-628; and
WHEREAS, Social Services has received applications from private nonprofit
organizations in Weld County for allocations from Federal ESG funds available to Weld County;
and
WHEREAS, the Contractor is one of the eligible private nonprofit organizations to
receive ESG funds; and
WHEREAS, Social Services and Contractor desire to cooperate to achieve maximum
efficiency and effectiveness among all agencies serving the homeless population of Weld
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CONTRACT NO: FY96-ESG-4003
County; and
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Term
This Contract shall become effective and shall expire June 30,
1997. The Contractor agrees that time is of the essence in their performance of
its obligations under this Agreement, and that completion of the Project shall
occur no later than the termination date of June 30, 1997.
2. Scope of Services and Payment Schedule
The Contractor has prepared a one year ESG Plan, in accordance with policies
and procedures developed by the Social Services. In consideration for the
monies and negotiated funding and programmatic criteria to be received from
Social Services, the Contractor shall do, perform, and carry out in a satisfactory
and proper manner, as determined by the Social Services, all work elements as
indicated in the "Scope of Services and Payment Schedule," set forth in the
attached Exhibit A, which is attached hereto and incorporated herein by
reference, hereinafter referred to as the "Project." Work performed prior to the
execution of this Contract shall not be considered part of this Project.
3. Funding and Method of Payment
Social Services agrees to pay to the Contractor, in consideration for the work and
services performed, a total amount not to exceed Six Thousand Six Hundred and
Seventy ($6,6701 Dollars. Expenses incurred by the Contractor, in association
with said project prior to execution of this Agreement, are not eligible ESG
expenditures and shall not be reimbursed by Social Services.
4. Financial Management
At all times from the effective date of this Contract until completion of this
Contract, the Contractor shall comply with the administrative requirements, cost
principles and other requirements set forth in the Financial Management Manual
adopted by the State of Colorado. The required annual audit of all funds
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CONTRACT NO: FY96-ESG-4003
expended under ESG must conform to the Single Audit Act of 1984
and OMB Circular A-128.
5. Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of
services performed for costs incurred in the performance of this
Agreement.
b. Social Services may withhold any payment if the Contractor has failed
to comply with the Financial Management Requirements, program
objectives, contractual terms, or reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit
B, which is attached hereto and incorporated herein by reference.
7. Program Reports
a. Monthly Programmatic Status Report The Contractor shall submit to the
Department one (1) copy of the monthly programmatic status report in
the manner prescribed by Social Services.
b. Performance Reports The Contractor shall submit to the Department one
(1))copy of monthly performance report and of the project completion
report in a manner and method prescribed by Social Services.
8. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Colorado Department
of Local Affairs, other appropriate funding sources, the Contractor, and Social
Services. The results of the monitoring and evaluation shall be provided to the
Board of Weld County Commissioners.
Page 3 of 6
9612Sr,
CONTRACT NO: FY96-ESG-4003
The Contractor shall permit the Colorado Department of Local Affairs, the U.S.
Department of Housing and Urban Development, and any other duly authorized
agent or governmental agency, to monitor all activities conducted by the
Contractor pursuant to the terms of this Agreement. As the monitoring agency
may in its sole discretion deem necessary or appropriate, such monitoring may
consist of internal evaluation procedures, examination of program data, special
analyses, on-site checking, formal audit examinations, or any other reasonable
procedures. All such monitoring shall be performed in a manner that will not
unduly interfere with agreement work.
9. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both
parties.
10. Remedies
The Director of Social Services or designee may exercise the following remedial
actions should s/he find the Contractor substantially failed to satisfy the scope of
work found in this Agreement. Substantial failure to satisfy the scope of work
shall be defined to mean incorrect or improper activities or inaction by the
Contractor. These remedial actions are as follows:
a. Withhold payment to the Contractor until the necessary services or
corrections in performance are satisfactorily completed;
b. request the removal from work on the agreement of employee(s) and or
agent(s) of the Contractor whom the Director or designee justifies as
being incompetent, careless, insubordinate, unsuitable, or otherwise
unacceptable, or whose continued employment on the Agreement s/he
deems to be contrary to the public interest or not in the best interest of
Social Services;
c. deny payment or recover reimbursement for those services or
deliverables which have not been performed and which due to
circumstances caused by the Contractor cannot be performed or if
performed would be of no value to the Social Services. Denial of the
amount of payment shall be reasonably related to the amount of work or
Page 4 of 6
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CONTRACT NO: FY96-ESG-4003
deliverables lost to Social Services;
d. terminate the Agreement for cause given 30 day written notice if the
Contractor fails to successfully execute a corrective action plan as
prescribed in writing:
1. In the event this Agreement is terminated for cause, final payment
to the Contractor may be withheld at the discretion of Social
Services until completion of final audit
e. incorrect payment to the Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from the Contractor by deduction from
subsequent payments under this Agreement or other agreements between
Social Services and the Contractor, or by Social Services as a debt due
to Social Services or otherwise as provided by law.
11. Representatives
For the purposes of this Agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from
time to time designate in writing a new or substitute representative(s):
For Social Services: For the Contractor:
Jim Sheehan, Director WCHA Sharon Mitchell, Executive Director
Notice
All notices required to be given by the parties hereunder shall be given by
certified or registered mail to the individuals at the addresses set forth below
Either party may from time to time designate in writing a substitute person(s) or
address to whom such notices shall be sent:
To: Judy A. Griego,Director To: A Woman's Place, Inc..
Weld County Department of Social Services P.O.Box 71
P.O.Box A Greeley,CO 80632
Greeley,CO 80632
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CONTRACT NO: FY96-ESG-4003
12. Litigation
The Contractor shall promptly notify Social Services in the event that the
Contractor learns of any actual litigation in which it is a party defendant in a case
which involves services provided under this Agreement. The Contractor, with
five (5) calendar days after being served with a summons, complaint, or other
pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Social
Services' Director. The term "litigation" includes an assignment for the benefit
of creditors, and filings in bankruptcy, reorganization and/or foreclosure.
13. Termination
This Agreement may be terminated at any time by either party given thirty (30)
days written notice and is subject to the availability of funding.
14. Entire Agreement
This agreement, together with all attachments hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof, and
may not be changed or modified except as stated in Paragraph 10 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of
the day, month, and year first above written.
BOARD OF WELD COUNTY COMMISSIONERS A WOMAN'S PLACE, INC.
JJJJ / ^,�' ^ /6"lifeCi
VTpJ. Ki eye , Ch 'r �/�,;��9�, Ginny Stoke President
;561 � �y
c4
et WIT �� :•
G% Attest
j .Aunty Clerk to the Board
% U !
Deputy Clerk
Page 6 of 6
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CONTRACT NO: FY96-ESG-4003
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
This project consists:
A. Emergency shelter services, in accordance with the Stewart B, McKinney Act,
Emergency Shelter Grant (ESG), to help improve the quality of emergency shelter
services of the homeless. ESG funds may by used for the following activities relating to
shelter services for the homeless:
1) Developing and implementing homeless prevention activities including,
but not limited to short-term subsidies to defray rent, mortgage, and/or
utility arrearages, security deposits or first month's rent, and
mediation/legal services.
2) Rehabilitation of existing building, including improvements to increase
the efficient use of energy in buildings. (Rehabilitation means labor,
materials, tools and other costs of improving building, including repair
directed toward accumulation of deferred maintenance; replacement of
principal fixtures and components of existing building; installation of
security devices and improvement through alterations or additions.)
3) Payment of shelter maintenance, operations, (including administration
but excluding staffing costs) rent, repair, security. fuels and equipment,
insurance, utilities and furnishings.
4) Provisions of essential services, including (but not limited to) services
concerned with employment, health, substance abuse, education, or food,
including staff necessary .to provide such services. Grant amounts
provided may be used to provide essential services only if the service is
(1) new service, or (b) a quantifiable increase in the level of essential
services provided with local funds during the 12 months before the
Contractor received its ESG grant.
B. Homeless services, in accordance with the Stewart B. Mc Kinney
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CONTRACT NO: FY96-ESG-4003
Exhibit A, Continued
Homeless Assistance Act (HAA) of 1987, to enable homeless
individuals to make the transition out of poverty.
2. Definition of Homeless Individuals
For the purposes of funding under the ESG, the term "homeless" or "homeless"
individual includes:
a. An individual who lacks a fixed, regular and adequate nighttime residence that
is--
(1) A supervised publicly or privately operated shelter designed to provide
temporary living accommodations (including welfare hotels, congregate shelters
and transitional housing for the mentally ill); or
(2) an institution that provides a temporary residence for individuals intended to be
institutionalized; or
(3) a publicly or private place not designed for, or ordinarily used as a regular
sleeping accommodation for human beings.
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG
plans. The Contractor shall meet specific performance goals as follows:
A. Operation Costs
1. Emergency response via 24- hour crisis phone line.
2. 1000 crisis and/or counselling calls handled by staff.
3. 90 emergency intakes for safe housing.
4. 1500 non-crisis advocacy phone calls handled by staff and
volunteers
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CONTRACT NO: FY96-ESG-4003
Exhibit A, Continued
3800 nights of safe housing for 90 adult victims of domestic
violence and their 135 children.
6. 1000 individual counselling sessions.
7. 1200 therapeutic group counselling sessions.
8. 75 community presentations on the issues of domestic violence a n d t h e
resulting problem of homelessness
B. Essential Services
1. to assist at least 30 victims of domestic violence and their
children to:
a. move into permanent housing independent of the abuser;
and
b. access appropriate resources and/or services including
Aid to Families with dependent Children, Food Stamps,
medical services, psychological counselling, employment
counselling, and other services as needed.
4. Compensation and Method of Payment
The Weld County Department of Social Services agrees to pay to the Contractor, in
consideration for the work and services to be performed, a total amount not to exceed
Six Thousand Six Hundred and Seventy ($6,6701 Dollars. All funds shall be used for
operating costs and Essential Services as follows
Operation Cost Categories
Utilities(Electricity, Gas, Water/Sewer and Telephone $1,442
Repair/Maintenance 750
Insurance 1,621
Essential Services
Case Management 2.857
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CONTRACT NO: FY96-ESG-4003
Exhibit A(Continued)
TOTAL $6,670
The method and time of payment shall be made in accordance with the "Payment
Method" set forth herein.
5. Payment Schedule
Interim payments to be made upon submission of appropriate documentation which
include designated narrative reports and invoices. The contractor may request
reimbursement every 30 days.
6. Contract Monitoring
Weld County Department of Social Services will monitor the Project on an as needed
basis.
7. Reporting Schedule
The Contractor will submit a single financial and program narrative report detailing the
progress of the Project. Interim financial and program reports will be required monthly
by Weld County Department of Social Services and are due no later than the fifth of the
following month. Program reports shall describe and evaluate any difficulties
encountered in accomplishing the specifics of the Project and suggest any improvements.
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CONTRACT NO: FY96-ESG-4003
EXHIBIT B
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, nor are they entitled to any employee
benefits as Weld County employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Contractor or its employees, volunteers, or agents while performing
duties as described in this Agreement. Contractor shall indemnify, defend, and hold
harmless Weld County, the Board of County Commissioners of Weld County, its
employees, volunteers, and agents. The Contractor shall provide adequate liability and
worker's compensation insurance for all its employees, volunteers, and agents engaged
in the performance of the Agreement.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement
or the proceeds thereof
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act
of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national
origin, be excluded from participation in, be denied the benefits of, or be otherwise
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CONTRACT NO: FY96-ESG-4003
EXHIBIT B
subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that
will provide accurate, current, separate, and complete disclosure of the status of the
funds received under the Agreement are maintained for three (3)years or the completion
and resolution of an audit. Such records shall be sufficient to allow authorized local,
Federal, and State auditors and representative to audit and monitor the Contractor.
9. The Contractor assures that authorized local, Federal, and State auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor or Social Services may not assign any of its
rights or obligations hereunder without the prior written consent of both parties.
11. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any
Federal Loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12. The Contract assures that it will fully comply with the Emergency Shelter Grant and
regulations promulgated, and all other applicable Federal and State laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
agreement is Stewart B. McKinney Homeless Grant Funds.
13. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment,
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CONTRACT NO: FY96-ESG-4003
Exhibit B, Continued
declared ineligible, or voluntarily excluded from covered transactions by a
Federal department or agency;
Have not, within a three-year period preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph 11(b) of this certification; and
d, Have not within a three-year period preceding this Agreement, had one or more
public transactions (Federal, State, and local)terminated for cause or default.
Page 3 of 3
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re if: , WELD COUNTY HOUSING AUTHORITY
PRONE(303)352-1551
P.O.O. Box 8oz A
GREELEY COLORADO 8063E
CLEF "
COLORADO
TO: Barbara J. Kirkmeyer, Chair, Board of County Com issi nerd
FROM: Judy Griego, Director, Department of Social Service �
SUBJECT: Emergency Shelter Grant Sub-Contracts for 1996/97 tt
DATE: July 17, 1996
As discussed at the Housing Authority Work session of July 15, 1996, based on the amount
funded through the State Division of Housing, for the ESG program for 1996/97, Sub-
Contracts have been prepared and executed by the homeless service as follows:
Agencies Activities Subtotals Totals
A Woman's Place Operation Costs $3,813 $6,670
Essential Services $2,857
Catholic Community Services Operation Costs $6,781 $7,765
Essential Services $ 984
Greeley Transitional House Operation Costs $6,340 $8,775
Essential Services $2,435
Weld Information and Referral Homeless Prevention $6,197 $9,287
Service Essential Services $3,090
Total Funds Awarded $32,497
Below is a comparison between 1995 and 1996
Agency 1995 1996
A Woman's Place $9,888 $6,670 32.5% reduction
Catholic Community Services $11,305 $7,765 31.3% reduction
Greeley Transitional House $11,612 $8,775 24.4% reduction
Weld Information and Referral $11,945 $9,287 22.3% reduction
Service
Totals $44,750 $32,497 27.4%reduction
961256
The funding formula process developed through the Interagency Strategic Planning
Committee, and approved by the Board of Commissioners, was utilized as a basis for the
funding recommendations for operation costs, essential services and case management
services. As you recall, there were two parts of the funding formula:
1. the shelter funding formula; and
2. case management funding formula.
Operation costs were funded based on the shelter funding formula, while essential services,
consisting of case management, were funded through the case management funding formula.
WIRS had also requested funding for rental assistance for homeless families. Since rental
assistance falls under the category of homeless prevention, the amount awarded under the
ESG contract from the Division of Housing, was awarded to WIRS.
Staff is recommending Board approval of the above Emergency Shelter Grant Sub-contracts.
If you have any questions, please telephone me at 352-1551, Extension 6200.
961256
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