HomeMy WebLinkAbout972358.tiffRESOLUTION
RE: APPROVE LOCAL LAW ENFORCEMENT BLOCK GRANT AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Local Law Enforcement Block Grant
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, and the U.S. Department of
Justice, commencing October 1, 1997, and ending September 30, 1999, with further terms and
conditions being as stated in said grant, and
WHEREAS, after review, the Board deems it advisable to approve said grant, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Local Law Enforcement Block Grant between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Sheriff's Office, and the U.S. Department of Justice be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of November, A.D., 1997, nunc pro tunc October 1, 1997.
ATTES
Weld
BY.
De
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BOARD OF COUNTY COMMISSIONERS
WELD OUNTY, COpDRADO
Georg E. Baxter, Chair
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tance L. Harb P •sTem
Dale K. Hall
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Barbara J. Kirkmeyer
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
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PROJECT NUMBER 97LBVX4188
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GRANT PAGE 6 OF 6
IX
COOPERATIVE AGREEMENT
AWARD DATE 9/30/97
SPECIAL CONDITIONS
17. By signing below, the recipient is requesting payment under the LLEBG Program. In order to ensure prompt payment and
compliance with new U.S. Department of Treasury requirements that all grant payments be issued electronically, the
following information must be completed as part of the signed accepted award documents. Failure to supply this
information will delay your payment.
Grantee Name: County of Weld
(e.g., City of, County of, Parish of, etc.)
Vendor or EIN Number: 846000813
(Please use number provided in #IA on the award document)
Financial Institution Name: Norwest Bank of La Salle
Financial Institution Address: 207 1st Ave. , La Salle, CO 80645
Bank Contact Name and Phone Number: Jill Sauter 970/284-5536
Nine -digit Routing Transit Number: 102000076
Treasury Collection & Clearing Acct.
Grantee Account Number: 4428004375
(This account should fulfill the trust fund requirement)
By signing these Special Conditions, the recipient is accepting the conditions and agrees to comply with them during the
term of the award. The recipient is also requesting payment of the LLEBG funds.
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U.S. DEPARTMENT OF JUSTICE
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GRANT MANAGER'S MEMORANDUM, PT. 1:
PROJECT SUMMARY
x
GRANT
PROJECT NUMBER
97LBYX4188
COOPERATIVE AGREEMENT
x
This project is supported under Title 1 of the Omnibus Crime Control and Safe Streets
Act, 42 USC 3701, as amended.
This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 as amended
Other: Omnibus Appropriation Act of 1997.
I. STAFF CONTACT (Name, address & telephone number)
Grants Administration Branch
LLEBG Division, BJA
810 7th Street, NW, 4th Floor
Washington, DC 20531
(202)305-2088
2. PROJECT DIRECTOR (Name,address & telephone number)
Kim Fliethman
Business Manager
County of Weld
915 Tenth Street
Greeley, CO 80631
(970)356-4015
3a. TITLE OF THE PROGRAM
Local Law Enforcement Block Grants Program
36. POMS CODE
LE
4. TITLE OF PROJECT
Local Law Enforcement Block Grants Program - FY 1997
5. NAME & ADDRESS OF GRANTEE
County of Weld
915 Tenth Street
Greeley, CO 80631
7. PROGRAM PERIOD
FROM: 10/01/97 TO: 09/30/99
9. AMOUNT OF AWARD
$25,666
6. NAME & ADDRESS OF SUBGRANTEE
8. BUDGET PERIOD
FROM: 10/01/97 TO: 09/30/99
10. DATE OF AWARD
09/30/97
11. SECOND YEAR'S BUDGET
N/A
13. THIRD YEAR'S BUDGET PERIOD
N/A
12. SECOND YEAR'S BUDGET AMOUNT
N/A
14.THIRD YEAR'S BUDGET AMOUNT
N/A
15. SUMMARY DESCRIPTION OF PROJECT
The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1997 Appropriations Act, Public Law 104-208 for the purpose of
providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance will make direct
awards to units of local government when award amounts are at least $10,000 to be used consistent with the statutory program purpose areas specified in section
101(a) (2).
The County of Weld has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s):
(Ic) Equipment $25,666
Certified compliance, pursuant to section 615, Public Safety Officers Health Benefits provision.
NC/NCF
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U.S. Department of Justice
Office of Justice Programs
Office for Civil Rights
8hshington, D.C 20531
September 30, 1997
George Baxter
County Commissioner
County of Weld
Greeley, CO 80631
Dear Local Law Enforcement Block Grantee:
Congratulations on your recent award. Because you have submitted Certified
Assurance that your agency is in compliance with applicable civil rights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec.
42.204, Applicants' obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, I would like to offer you my assistance in completing the
conditions of these Assurances, specifically Nos. 13, 14, and 15, as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or administrative agency finding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531.
(1) If you have already submitted an EEOP as part of another award from the Office of
Justice Programs (OJP) during this grant period, or if you have certified that no EEOP
is required, it is not necessary for you to submit another at this time. Simply send a
copy of the letter you received from OCR showing that your EEOP or certification is
acceptable.
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Additional Instructions For Grantees Receiving $500,000 Or More:
In accordance with Assurance No. 15, and as a recipient of $500,000 or more (or
$1,000,000 in an 18 -month period), and has 50 or more employees, the recipient must
submit an Equal Employment Opportunity Plan (EEOP) within 60 days from the date
of this letter to OCR at the address cited on page 1.
Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of
sending its own comprehensive EEOP, and return it to OCR within 60 days of the date
of this letter. This easy -to -follow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR review and approval.
The enclosed Seven -Step Guide to the Design and Development of an EEOP (which
includes a Certification Form and an EEOP Short Form) will assist you in completing
this requirement.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
PURSUANT TO THE SPECIAL CONDITION REGARDING EEOP'S
GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE
TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED
ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF
FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL
RIGHTS.
Additional Instructions For Grantees Receiving $25,000 Or More, But Under
$500,000:
Pursuant to Department of Justice regulations, each grantee that receives $25,000 or
more and has 50 or more employees is required to maintain an Equal Employment
Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the
grantee is awarded $1,000,000 in an eighteen (18) month period, it must submit an
acceptable EEOP to OCR. Please complete the applicable section of the attached
Certification Form and return it to OCR within 60 days of the date of this letter.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
Additional Instructions For Grantees Receiving Under $25,000:
A recipient of under $25,000 is not required to maintain or submit an Equal
Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15.
2
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Instructions for All Grantees:
In addition, all recipients, regardless of their type, the monetary amount awarded, or
the number of employees in their workforce, are subject to the prohibitions against
discrimination in any funded program or activity. OCR may require all recipients,
through selected compliance reviews, to submit data to ensure their services are
delivered in an equitable manner to all segments of the service population and their
employment (2) are in compliance with equal employment opportunity requirements.
If you have any questions or need additional assistance, please call the Office of Civil
Rights at (202) 307-0690.
Sincerely,
Inez Alfonzo-Lasso
Director, Office for Civil Rights
Enclosure
(2) The employment practices of certain Indian Tribes are not covered by Title VII of
the Civil Rights Act of 1964, 42 U.S.C.
3
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U.S. DEPARTMENT OF JUSTICE
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I. GRANTEE NAME AND ADDRESS (Including Zip Code)
County of Weld
915 Tenth Street
Greeley, CO 80631
IA. GRANTEE IRSNENDOR NO. 846000813
2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code)
2A. SUBGRANTEE IRSNENDOR NO.
3. PROJECT TITLE
Local Law Enforcement Block Grants Program - FY 1997
AWARD
[Xl GRANT
'i1 COOPERATIVE AGREEMENT
4. AWARD NUMBER: 97LBVX4188
PAGE I OF 6
5. PROJECT PERIOD: FROM 10/01/97 TO 09/30/99
BUDGET PERIOD: FROM 10/01/97
6. AWARD DATE 09/30/97
8. SUPPLEMENT NUMBER
TO 09/30/99
7. ACTION
9. PREVIOUS AWARD AMOUNT $ 0.00
X Initial
L —.J Supplemental
12. SPECIAL CONDITIONS (Check, if applicable)
10. AMOUNT OF THIS AWARD $25,666
1 I . TOTAL AWARD $25,666
Jill THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED 5 PAGES
13. STATUTORY AUTHORITY FOR GRANT
TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968.
42 U.S.C. 3701, ET. SEQ., AS AMENDED
TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.C. 5601, ET. SEQ., AS AMENDED
VICTIMS OF CRIME ACT OF 1984 , 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED
XL OTHER (Specify): Omnibus Appropriations Act of 1997
14. FUTURE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUDGET PERIOD:
AMOUNT OF FUNDS:
N/A
N/A TYPE OF FUNDS:
THIRD YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A TYPE OF FUNDS
15. METHOD OF PAYMENT
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT
AGENCY APPROVAL
LXJ YES j NO
GRANTEEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL
Nancy E. Gist, Director
Bureau of Justice Assistance
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
George Baxter
County Commissioner
17. SIGNATURE OF APPROVING OJP OFFICIAL
emu-, - �l i
19.SIGNATURE OF AUTHORIZED GRANTEE
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X V LI 80 00 00
AGENCY USE ONLY
21. L17G57
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COOPERATIVE AGREEMENT
AWARD DATE 9/30/97
SPECIAL CONDITIONS
1 The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first
audit report period should be for 01/01/97 to 12/31/97. The management letter outlining audit findings, submitted by the
auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than
thirteen (13) months after the close of each fiscal year during the term of the award.
Recipients who receive $100,000 or more of federal funds during their fiscal year, are required to submit an
organization -wide financial and compliance audit report. Recipients who receive $25,000 to $100,000 of federal funds,
are required to submit a program or organization -wide audit report as directed by the granting agency. Recipients who
receive less than $25,000 of federal funds, are not required to submit a program or organization -wide financial and
compliance audit report for that year.
Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action
plan containing the following:
1) The name and phone number of the contact person responsible for the corrective action plan.
2) Specific steps taken to comply with the recommendations.
3) Timetable for performance and/or implementation dates for each recommendation.
4) Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1) Mail original and one (1) copy of the completed audit report to:
U.S. Department of Health and Human Services
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 E. 10th Street
Jeffersonville, IN 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
Attn: Control Desk, 5th Floor - Audit Division
810 Seventh Street, NW
Washington, D.C. 20531
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PROJECT NUMBER 97LBVX4188 AWARD DATE 9/30/97
SPECIAL CONDITIONS
3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20)
days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or
government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue
analyses.)
"This project was supported by Grant No. 97LBVX4188 awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
4 . The recipient agrees to provide information required for the national evaluation.
5 . The recipient agrees to provide $2,852 over the grant period in a cash match. The recipient is reminded that the match
funds are auditable under Special Condition #2 and will be binding to the recipient.
6 . The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic
report will be due on January 30, 1998, covering the period of October - December, 1997. The next report will be due on
July 31, 1998 and cover the period of January - June, 1998. The next report should cover the next six month period and is
due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic
activities is due 120 days following the end of the grant period.
7 . The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the
purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only
allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other
activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate
and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award.
8 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each
calendar quarter. A final financial report is due 120 days following the end of the grant period.
9 . The recipient agrees to supplement and not supplant state or local funds.
10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of
its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in
compliance.
11. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of
local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public
safety service.
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SPECIAL CONDITIONS
12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, that the units of local government will establish procedures to give members of the Armed Forces who,
on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10,
United States Code), approved for separation under section 1174a or 1 175 of such title, or retired pursuant to the authority
provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D
of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law
enforcement officers or support personnel.
13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government --
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under
subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and
(E) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the
program is established;
(b) will conduct such an assessment with respect to each such enhancement or program; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG)
funds, at least one (I) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will
provide notification to BJA, through the submission of the Follow -Up Information Form, on the contents of the hearing.
BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons
shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds.
The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation.
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15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG)
funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant
funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of
funds under the LLEBG Program. Membership on the advisory board must include a representative from the following,
however it may be broader:
a) the local police department or local sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e) a local nonprofit, educational, religious, or community group active in crime prevention or
drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the advisory
board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment
Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds.
16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of
the FY 1997 Omnibus Appropriations Act) and agrees to remain in compliance during the term of the award. This
provision requires the unit of government which employs a public safety officer (as defined by section 1204 of title I of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended) who retires or is separated from service due to
injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an
emergency situation or a hot pursuit (as such terms are defined by state law) with the same or better level of health
insurance benefits as would be paid by the unit of government at the time of retirement or separation, under a normal
retirement plan.
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