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Home My WebLink About960910.tiff RESOLUTION RE: APPROVE CONTRACT AMENDMENT NO. 1 TO MINIMUM DATASET CONTRACT BETWEEN HEALTH DEPARTMENT AND COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract Amendment No. 1 to the Minimum Dataset Contract between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Health Department, and the Colorado Department of Public Health and Environment, commencing March 1, 1996, and ending February 28, 1997, with further terms and conditions being as stated in said contract amendment, and WHEREAS, after review, the Board deems it advisable to approve said contract amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract Amendment No. 1 to the Minimum Dataset Contract between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Health Department, and the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of May, A.D., 1996, nunc pro tunc March 1, 1996. BOARD OF COUNTY COMMISSIONERS WE D COUNTY, COLORADO Ln. ilmlif ketch Barbar J. Kirkmeyer,"C air iC61 1 ,9 ty Clerk to the Board George-E. Baxter, Pro-Tem it L ,:t_ `deputy Clerl o the Board FXCIISFfl fATF lF SIGNING (AYF) Dale K. Hall AP ED S T FXCIiSFIl IIATF CIF SIGNING (AYF) Constance L. Harbert I 1 C y At orn k ta b. ikh W. H. Webster 960910 (IC; H ; STHTF (v) HL0022 Department or Agency Name Public Health and Environment Department or Agency Number 260000--FAA Contract Routing Number 96-05305 CONTRACT AMENDMENT NO. 1 THIS AMENDMENT, made this 1st day of March, 1996, by and between the State of Colorado for the use and benefit of the Colorado Department of Public Health and Environment. 4300 Cherry Creek Drive South, Denver, Colorado 80222-1530 hereinafter referred to as the State, and Weld County Health Department, 1517 16h Ave. Ct. Greeley, CO 80631„hereinafter referred to as the contractor. FACTUAL RECITALS Authority exists in the Law and Funds have been budgeted, appropriated, and otherwise made available and a sufficient unencumbered balance thereof remains available for payment in Fund Number 100, Appropriation Code F86, Contract Encumbrance Number ADM 960536 FAA; and Required approval, clearance andcoordination have been accomplished from and with appropriate agencies; and The parties entered into a contract dated October 1, 1995 with contract encumbrance number ADM 960536 contract routing number 9650536, hereinafter referred to as the"Original Contract". The Original Contract is attached hereto as Exhibit A and incorporated herein by the reference. The Original Contract is being amended to change the start and stop dates of the Original Contract because of the delay in funding. The contractor has given written assurance that no services were performed prior to the effective date of this amendment. A copy of this written assurance is attached hereto as Exhibit B and incorporated herein by this reference. NOW THEREFORE, it is hereby agreed that: 1. Consideration for this Amendment to the Original Contract, CE Number ADM 960536, Contract Routing Number 960536, dated October 1, 1995, consists of the payments which shall be made pursuant to this Amendment and the promises and agreements herein set forth. Page 1 of 3 960910 2. It is expressly agreed by the parties that this Amendment is supplemental to the Original Contract CE Number ADM 960536, Contract Routing Number 960536, dated October 1, 1995, which has been incorporated as Exhibit A, and all terms, conditions, and provision thereof, unless specifically modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is agreed the Original Contract is and shall be modified, altered, and changed in the following respects only: a. The parties hereby agree that the Original Contract shall commence on March1, 1996, and shall end on February 28, 1997. b. The six and twelve month reports described in paragraph 2. of the Original Contract shall be due on November 15, 1996, and March 15, 1997, respectively. 4. The effective date of this Amendment is March 1, 1996. 5. Except for the"Special Provisions" and "General Provisions," in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment or any of its attachments or exhibits, and any of the provisions of the Original Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The"Special Provisions" and "General Provisions" shall always be controlling over other provisions in the contract or amendments. The factual representations in the Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. 7. THIS AMENDMENT SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH ASSISTANT AS HE MAY DESIGNATE. Page 2 of 3 96091,0 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written. Contractor: Weld County Health Department State of Colorado (Full legal name as shown on page one) ROY ROMER,GOVERNOR . j O , l_. /� (Signet 0/05722096 Chair, Weld County Board of Department Position(Title): Commissioners of PUBLIC HEALTH AND ENVIRONMENT 84-6000813 Social Security Number or Federal I.D.Number APPROVALS: ATTORNEY GENE ' e on Atto ener i 4 1Ef) ' tion,To City/ ounty,'or Equivalent: By: GeA.Nf n �. rb1 $e N. R ennington 1661 O:s: 'c�' ' Assista icher Attorney Genera CONTROLLER State Services Section de u 'V S . ,,� •'.4 . •. , ..,, .•1„/County Clerk isy�' o E CONTROL:L i::R to Board l:e.1E' WELD,9W/HETH _P.ARTMENT BY: raCif'It • ')....e......../1:-.0 . . at JOHN S. PICKLE PROGRAM APPROVAL: DIRECTOR Page 3 of 3 960910 .EK1, i b t 8 ata DEPARTMENT OF HEALTH ('t 1517 16 AVENUE COURT GREELEY, COLORADO 80631 O ADMINISTRATION (970) 353-0586 HEALTH PROTECTION (970) 353-0635 • COMMUNITY HEALTH (970) 353-0639 COLORADO FAX(970) 356-4966 Memorandum To: Roger Donahue, Local Health Services Liaison, CDPH&E From: Ron Adams, Weld County Health Department Subject: Status Report - PHHS Block Grant Minimum Dataset Project Date: April 15, 1996 This will respond to Kelly Pearson's memorandum of March 13, 1996 regarding status reports for the Preventive Health&Health Service Block Grant Projects. 1. Project Funding Cycle Due to the uncertainty of the CDC's funding of the project, Weld County delayed implementation until March 1, 1996 and incurred no expenditures prior to that date. We therefore are requesting a annual funding cycle of March 1, 1996 through February 28, 1997 accordingly. 2. Detailed Accounting of Project Expenditures Attached is a dam.tailed,accounting of expenditures for the duration of the project through March 31, 1996. The report also includes the revised budget to reflect the 8.6% decrease in the original contract and the anticipated expenditures through July 1, 1996. Our expenditures, through March 31, account for 14% of budgeted annual expenditures due to the one time expense of the computer. The anticipated projections through June 30, 1996 appear to be commensurate with the annualized budget. You will note that 75% of projected expense is in personnel line items (wages &benefits) and therefore are not customarily subject to much variance. The remaining line items include direct administrative expenses for the project and will be incurred as the project reaches specific objectives such as publishing the Minimum Dataset(printing), purchase of data, if necessary, conducting training sessions, etc. and therefore will not necessarily be incurred with any periodicity. 966910 3. Project Summary Staffing: Due to the uncertainty of CDC's funding of the PH&HS Block Grants, Weld County Health Department delayed implementation of the project until March 1, 1996, when CDC's budget for FFY 1996 was finalized. Effective March 11, 1996, Chuck Morrison was employed to fill the Minimum Dataset Specialist position. Chuck's background is in the environmental sciences and computer information systems and he was formerly an employee of Weld County Information Services. Chuck's computer science background is a definite asset to the project as we try to automate the compilation and dissemination of the Minimum Dataset and other health related information. Annual Objectives: (1) Assemble state wide databases for inclusion in the Minimum Dataset for Colorado Counties. Databases are currently being compiled for inclusion into the Minimum Dataset. Databases from the Division of Heath Statistics, Cancer Registry, Division of Epidemiology, as well as, the departments of Education and Social Services have been accessed in electronic format and are being processed. The Local Health Data Users Group is serving in an advisory capacity to the project. (2) Disseminate annually to all counties the Minimum Health Dataset for Colorado Counties. Although it is too early in the project to anticipate when the Dataset will be disseminated, we hope to achieve a more timely dissemination of the reports and expand dissemination to include the electronic media and formats. (3) Develop training materials and strategies to assist local health agencies to collect data locally and to enable them to use available infrastructure , technology and resources to their maximum benefit locally. A survey to determine the capacity of local health departments and nursing services to utilize databases electronically as well as, their ability to communicate with each other electronically has been sent out and the results are currently being compiled. Two additional surveys are to be designed and sent out to determine training needs and additions to minimum dataset indicators. The results of these surveys will be used in part to determine formalized training programs to be conducted during the project period. The Minimum Dataset Project is collaborating with other PH&HS Block Grant Projects in our training efforts. 96091.0 (4) Develop Systems for the transfer of data through electronic communications including CDC Wonder and / or the Internet. The objective of the survey referenced and which is attached above was to determine in part the capacity of local health departments and nursing services to meet this objective and to ascertain training and hardware that might be required to implement electronic transfer universally. In summary, considerable achievements have been made toward achieving the goals of the project in a relatively short period of time. Weld County Health Department remains excited about the outcomes of the project and to establishing new collaborative efforts in order to expand the databases included in the Minimum Dataset. XC: Kelly Pearson Denise Hase Minimum Dataset Oversight Committee 96091.0 440(i t , mEmoRAnDum W liv Barbara Kirkmeyer, Chair To Board of County Commissioners Date May 14, 1996 L { L COLORADO -11) I :_ From e )0 John Pickle, Director, Health Department L ,/ Subject: Amendment#1 to the Minimum llatacet Contract Enclosed for Board approval is Amendment Number One to the Minimum Dataset Contract for Preventive Block Grant Funding. In December 1995, the Board approved the contract which will fund a full-time staff member who will collect minimum health indicator data. This data will then be shared with other organized Health Departments throughout the State for the purposes of measuring health problems and for program planning. The contract is now being amended to change the start and stop dates because of the delay in funding. The original dates were from October 1, 1995 through September 30, 1996. The amendment provides for the contract to commence on March 1, 1996 and end on February 28, 1997. I recommend your approval of this amendment. Enclosures 960910 Hello