HomeMy WebLinkAbout990459.tiff WELD COUNTY
AGENDA
WELD COUNTY COUNCIL I°7" !"? -3 P€i 2: LIS
March 16, 1999
Weld County Centennial Center CLR (
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PLEDGE C)F ALLEGIANCE
INVOCATION
ROLL CALL: Dan J. Oster
Al Roberts
Dwaine Kurtz
Rob Masden
Joyce Smock
APPROVAL OF DOCUMENTATION: Approval of March 1, 1999 Meeting Minutes
ADDITIONS TO AGENDA: Items marked by *
APPOINTMENTS:
CORRESPONDENCE: Letters/Notifications Sent
2/22/99 Cancellation Letters to Platteville Herald, South Weld Sun,
Central Weld Voice
2/24/99 Business Cards Order to Coren Printing
3/01/99 Press Release to Media
Request for Future Local Government Financial
Compendiums
3/03/99 Press Release to Media
Press Release to ICI Cable Vision
Fax to Coren Printing
Letters/Notifications Received
2/22/99 Letter from Elizabeth Roberts
CCI Legislative Report 2/9/99
American City&County 2/99
3/01/99 E-Mail from John Folsom
1997 Local Government Financial Compendium
Invoice from Farmer& Miner
CCI Legislative Report 2/16/99
3/03/99 E-Mail from John Folsom
Proof for Business Cards from Coren Printing
Inter-County Sent
2/17/99 Meeting Planning Forms to Council Members
2/22/99 Desk Name Plate Order for Joyce Smock
2/24/99 Weekly Mailing to Council Members
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Weld County Council Agenda
March 16, 1999
Page 2 of 3
Memo to Security RE: March 1, 1999 Council Meeting
Memo to Brad Keil RE: E-mail to Council Members
3/03/99 Council Website Information to Don Warden
Memo to Security
Weekly Mailing to Council Members
Inter-County Received
2/17/99 Commissioner Ordinance 1118-P RE: Amending the
Personnel Policy Handbook
Position Vacancies: Office Tech II, Electrical Inspector,
Building Inspector I, Appraiser
2/22/99 Council 1999 Budget Update 2/1/99
Memo RE: Photos for Website
Housing Authority Work Session Notes 2/16/99
Position Vacancies: Office Tech II, Typist III
2/24/99 Instructions RE: E-Mail to Council Members
Position Vacancy: Weed Control Technician I
3/01/99 Letter from Assistant County Attorney Lee Morrison
Memo from Joyce Smock RE: Conflict of Interest
+ County Web Page Information
Commissioners' Resolution RE: Ft. Lupton Fire
Protection District Enforcement Within Unincorporated
Weld County
Housing Authority Minutes 1/25/99
Position Vacancies: Custodian, Plans Examiner, Service
Worker I for Weed & Pest, Service Worker I for Public
Works, Public Works Laborer, Flagger
3/03/99 Council 199 Budget Update 2/28/99
Position Vacancies: Office Tech II, Jail Booking Technician
Commissioner's Work Sessions As Follows-
Schedules: 2/22/99
Notes: 2/22/99
Records of Proceedings for County Commissioners As Follows:
Agendas: 2/17/99, 2/22/99, 2/24/99, 3/01/99, 3/03/99
Minutes: 2/08/99, 2/10/99
REPORTS: Coordinator Reports
President Oster- Finance Department
Vice President Al Roberts - Election Department Report
Councilman Dwaine Kurtz- Human Services Report
UNFINISHED BUSINESS: 1999 Council Meeting Locations
Out of Town Meeting Invitations/Dinners
Council Office Procedures
Distribution Flow for Documents
Distribution of Unapproved Council Minutes
Policy for Supplying Council Documents to the Public
Weld County Council Agenda
March 16, 1999
Page 3 of 3
Council's Job Description RE:
Review All Aspects of County Government
Performance Audit Option
Evaluation of Council's Appointment Process
NEW BUSINESS: Possible Additions to Council's Rules & Regulations
Procedures RE: Conflict of Interest Questions
Procedures RE: Council's Appointment Process
Payment of the Bills:
Mileage for President Dan Oster $
Mileage for Vice President Al Roberts $
Mileage for Rob Masden $
Mileage for Joyce Smock $
Mileage for Judy Curtis $ 23.22
Subscription to Farmer& Miner $ 24.00
Secretarial Research Requests
E-Mail Addresses
PUBLIC COMMENT: Thank you for attending the Weld County Council
Meeting. Your comments are important to us.
(While the Council encourages individuals or groups of individuals to address the Weld County Council,
public comment may be limited. Please be aware that the Council may not be able to address your topic
today. If the Council is unable to do so, the matter may be referred to staff, or a work session, or the next
regular-scheduled meeting.)
ADJOURNMENT:
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L-D COUNTY OFFICE OF WELD COUNTY COUNCIL
r_p^ PHONE (970)356-4000, EXT. 4780
FAX (970) 352- 0242
r''r -3 PH 2: [,5 915 10TH STREET, ROOM 103
IlDPO BOX 758
C TO T,L Ep�� _ r GREELEY, CO 80632
I pCOLORADO
FOR IMMEDIATE RELEASE
Date: March 3,1999
Contacts: Council Secretary Beverly Thomas
970.356.4000 x 4780 Fax: 970.352.0242
Council President Dan Oster 970.330.3941
COUNTY COUNCIL WILL MEET MARCH 16
The Weld County Council will meet for its regularly-scheduled meeting 6:30 p.m.
March 16, 1999 at the Weld County Centennial Center, 915 10th Street, Greeley, CO.
Weld County citizens are welcome to attend Weld County Council meetings to
discuss ideas or concerns regarding Weld County government. For more information
contact the Council secretary at 970.356.4000 x 4780.
POD T I
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RESOLUTION 127
CLERK
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RE: CONFLICT OF INTEREST---Commissioner Glenn Vaad
WHEREAS, the Weld County Council has been notified of a relationship
which may have the appearance of a conflict of interest in Commissioner Glenn
Vaad's official duty as a Weld County Commissioner; and,
WHEREAS, the Home Rule Charter for Weld County provides in Section
16-9- as follows:
Section 16---Conflict of Interest
(1) General: No County officer, member of an appointed Board, or
employee shall have any interest in any enterprise or organization doing
business with Weld County which might interfere with the unbiased
discharge of his duty to the public and the best interest of the County.
This restriction shall not apply while the officer, member of an appointed
board, or employee's department has no direct contact nor business
transaction with any enterprise or organization. And,
WHEREAS, pursuant to Colorado Revised Statutes 24-18-109(3)(b) and
24-28-110, Commissioner Vaad has disclosed (in writing) a relationship which
may have the appearance of a conflict of interest in his official duty as a Weld
County Commissioner to the Secretary of State of Colorado; and,
WHEREAS, the Weld County Council, in interpreting the Weld County
Home Rule Charter, does not find this matter to be a conflict of interest, as
referred to in Section 16, or pursuant to the Colorado Code of Ethics
NOW, THEREFORE, BE IT RESOLVED, that Weld County Commissioner
Glenn Vaad is not in a position of conflict of interest concerning his voting on
planning issues that he has previously voted on while serving on the Weld
County Planning Commission.
The above and foregoing Resolution was, on motion duly made and
seconded, adopted unanimously on the 1st day of March, 1999.
WELD COUNTY COUNCIL
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Dan Oste r sident (YES)
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Vice President Al Roberts (YES)
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Weld County Council
Resolution 127
RE: Commissioner Vaad
March 1, 1999 - Page 2 of 2
Councilwoman Dwaine Kurtz ' (YES)
Councilman Rob Masden (EXCUSED)
Councilwoman Joyce Smock (EXCUSED)
Date Signed: March 1, 1999
Resolution Number: 127
WELD COUNTY
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,r , , . E e II. 07 WELD COUNTY COUNCIL
February 16, 1999
CLERY Tapes122A899 & 123AB99
TO T,,_
The Weld County Council met in regular session in full conformity with the Weld County
Home Rule Charter at Weld Centennial Center, 915 10th Street, Greeley, CO, Tuesday,
February 16, 1999, 6:30 p.m.
ROLL CALL: The meeting was called to order by President Dan Oster. Vice President
Al Roberts, Councilman Dwaine Kurtz, Councilman Rob Masden and Councilwoman
Joyce Smock were present, constituting a quorum of the members. Also present: Judy
Curtis, Laura Levaas, and the Council secretary, Bev Thomas.
RECOGNITION OF FORMER COUNCILWOMAN JUDY CURTIS: President Dan
Oster read proposed Resolution 125 thanking Judy Curtis for her service to the Weld
County Council. Councilman Dwaine Kurtz made a motion to adopt Resolution 125.
Councilman Rob Masden seconded the motion and it carried unanimously. President
Dan Oster presented a plaque to Ms. Curtis with a signed copy of Resolution 125
recognizing Ms. Curtis' service to the County.
APPROVAL OF DOCUMENTATION:
Approval of 99 Minutes
Vice President Al Roberts made a motion that�the January eeting5, 1999 meeting minutes be
approved as written. Councilwoman Joyce Smock seconded the motion and it carried.
Approval of 7, 1999 Meeting Vice President Al Roberts made a motion that the January Minutes
7, 1999 meeting minutes be
approved as written. Councilman Rob Masden seconded the motion and it carried.
Council Resolution 126
Council members and former Councilwoman Judy Curtis signed Weld County Council
Resolution 126 setting the 1999 Council meeting day the third Tuesday of each month.
ADDITIONS TO THE AGENDA: There were no additions to the agenda.
APPOINTMENTS: President Dan Oster, Councilman Rob Masden, and Vice
President Al Roberts will attend the March 8th Elected Officials meeting. President
Oster and Vice President Al Roberts and possibly Rob Masden will attend Weld
County's Strategic Planning Session at Aims College March 10th.
Weld County Council Minutes
February 16, 1999
Page 2 of 4
CORRESPONDENCE: The Council reviewed the correspondence.
COORDINATOR REPORTS: President Dan Oster reported that he planned to make
an appointment to go in and meet with Finance Department Director Don Warden.
President Oster wants to understand as much as possible about Mr. Warden's job and
the Finance Department. He suggested that Council members become familiar with the
departments assigned to them for 1999.
UNFINISHED BUSINESS:
Council ngs Locations or 1999
The location of 1999 Council meetings'was discussed. f Councilman Dwaine Kurtz
made a motion that the Council hold four of its 1999 Council meetings out of Greeley.
The Council president would have the responsibility of designating the month and
location of the out-of-Greeley meetings and assigning a meeting planner for each out-
of-Greeley meeting. Councilman Rob Masden seconded the motion. The motion
carried with Councilman Kurtz, Masden, and Oster voting yes. Councilwoman Joyce
Smock and Councilman Roberts voted no. Vice President Al Roberts chose to not be a
meeting planner for 1999. Councilman Dwaine Kurtz will plan the April 20, 1999
meeting. Councilwoman Joyce Smock will plan the August 17, 1999 meeting.
Councilman Rob Masden will plan the June 15, 1999 meeting. President Dan Oster
asked the meeting planners to finalize the meeting locations within two weeks.
Frequency of Council Meetings
The Council discussed setting two Council meetings a month. Councilwoman Joyce
Smock made a motion that if a second Council meeting in a month is necessary the
Council would hold that meeting the first Tuesday of the month. Vice President Al
Roberts seconded the motion and the motion carried. Councilwoman Joyce Smock
suggested that when possible Council work sessions should be held before regularly-
scheduled Council meetings.
peakers for County Council Meetings
Council President Sencouraged the Council to schedulea speaker at Council meeting as
often as possible.
Council Office Procedures
Council members will peruse the "Distribution Flow for Documents" and discuss it at the
March meeting. Councilman Roberts asked that the Council discuss the distribution of
unapproved Council minutes at a future meeting.
Weld County Council Minutes
February 16, 1999
Page 3 of 4
Councilman Dwaine Kurtz moved that the Council review the County's procedure for
supplying documents to the public and establish a Council policy consistent with Weld
County policy. Councilwoman Joyce Smock seconded the motion and it carried.
Council Newspaper Subscriptions
The Council reviewed the newspaper subscriptions received by the Council.
Councilman Dwaine Kurtz made a motion that the Council cancel its subscriptions to
the Weld Voice, Platteville a Herald and the South Weld Sun. Councilman Roberts
seconded the motion carried and it carried.
NEW BUSINESS:
Potential Conflict of Interest RE: Commissioner Vaad
Councilman Al Roberts made a motion that the Council pass a resolution stating that
there is not a conflict of interest in Commissioner Vaad voting on planning issues as
related in his letter to the Council dated January 22, 1999. Councilman Rob Masden
seconded the motion and it carried unanimously.
Councilman Roberts made a motion to amend his previous motion to state that the
Council president and secretary will prepare a resolution to be adopted at the next
Council meeting. The resolution should state that there is not a conflict of interest in
Commissioner Vaad voting on planning issues as related in his letter to the Council
dated January 22, 1999. Councilman Rob Masden seconded the motion and it carried.
Council's Job Description "Review of All Aspects of County Government"
Council members discussed the Council's responsibility to "review all aspects of County
government" and the option of the Council to appoint a performance auditor.
Councilman Kurtz asked that the Council's responsibility regarding reviewing aspects of
County government be discussed at the March Council meeting. Mr. Kurtz also
requested that the Council review its responsibility in matters of conflict of interest.
Evaluation of District I Appointment Interview Process
Council members discussed the interview process for appointing District I
Councilwoman Smock. President Oster asked Council members to research setting
specific guidelines for an appointment and interview process for potential future
appointments of Council persons or Commissioners. Councilman Rob Masden will
check with the Department of Local Affairs about providing a speaker for a Council
meeting to discuss appointment procedures.
Payment of the Bills
Councilwoman Joyce Smock made a motion to pay the bills as listed:
99‘k/5-9
Weld County Council Minutes
February 16, 1999
Page 4 of 4
Mileage for President Dan Oster $22.68
Mileage for Vice President Roberts $42.12
Mileage for Rob Masden $60.48
Mileage for Joyce Smock $66.96
Postage/Office Supplies-Bev Thomas $38.95
PS Trophies for Name Badges $24.00
Greeley Plaque and Trophy $28.05
Metro West Publishing for Report to the People $21.00
Mike Arnold Office Machine Repair $45.00
Invoice for North Weld Herald $25.00.
Councilman Roberts seconded the motion and it carried.
Business Cards for Council Members
Vice President Al Roberts made a motion that the Council approve payment for
business cards for Councilman Dwaine Kurtz, Councilman Rob Masden, President Dan
Oster and Councilwoman Joyce Smock. Councilman Kurtz seconded the motion and it
carried.
PUBLIC COMMENT: There was no public comment.
ADJOURNMENT: President Dan Oster adjourned the meeting at 9:25 p.m..
March 1, 1999
Date approved an Oster, resident
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Beverly Thomas, Secretary
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