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Home My WebLink About990521.tiff RESOLUTION RE: APPROVE CONTRACT RENEWAL LETTER#1 FOR ABSTINENCE EDUCATION CONTRACT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Contract Renewal Letter#1 for the Abstinence Education Contract between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Health Department, and the Colorado Department of Public Health and Environment, commencing March 1, 1999, and ending February 29, 2000, with further terms and conditions being as stated in said renewal, and WHEREAS, after review, the Board deems it advisable to approve said renewal, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Contract Renewal Letter#1 for the Abstinence Education Contract between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Health Department, and the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said renewal. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of March, A.D., 1999, nunc pro tunc March 1, 1999. BOARD OF COUNTY COMMISSIONERS LD OUNTY, C L RADO ATTEST: Lv .' Dale K. Hall, Chair Weld County Clerk to e R r .( 1D1 v,-20-@" ! �� EXCUSED C� Barbar J. Kirkmeyer, Pro-Tem BY: cztly4.) Deputy Clerk to the Georg(E axter 7 7791 PRO ) FORM: � M. Geile [' �,Ate X ount, Attorney a Glenn Vaad fiL 990521 HL0025 DEPARTMENT OF HEALTH 1517 16TH AVENUE COURT GREELEY, CO 80631 iitr)° \ ADMINISTRATION (970) 353-0586 HEALTH PROTECTION (970) 353-0635 Wok PREVENTIVE HEALTH (970) 353-0639 FAX (970) 356-4966 CORADO MEMORANDUM >- DATE: March 10, 1999 r:: C._ w TO: Dale K. Hall, Chair Board of Commissioners FROM: John S. Pickle, Director Weld County Health De RE: Abstinence Education Contract Renewal Attached is a contract renewal letter from the Colorado Department of Public Health and Environment for of r Abstinence Education Program. This contract renewal will extend our current contract for another year, beginning March 1, 1999 through February 29, 2000. The Contract amount is for$33,798.00. This contract funds .4 FTE health education specialist to develop, implement and evaluate abstinence education activities in Weld County. The purpose of this program is to provide education to youth regarding abstinence, and to train teachers to implement abstinence education activities within their curricula. The ultimate goal is to reduce the number of unintended pregnancies and sexually transmitted diseases by encouraging youth to abstain from sexual involvement. This program has been well received by the community during its first year, and we have many teachers lined up who are interested in going through the training to implement abstinence education activities in their schools. I recommend your approval of this contract renewal. Enclosures 990521 STATE OF COLORADO Bill Owens,Governor of A0 Jane E.Norton,Executive Director I.PE�•_y yc yb Dedicated to protecting and improving the health and environment of people of Colorado 4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division 't'I aril Denver,Colorado 80246-1530 8100 Lowry Blvd. Phone(303)692-2000 Denver CO 80220-6928 Located in Glendale,Colorado (303)692-3090 Colorado Department http://www.cdphe.state.co.us of Public Health and Environment February 26, 1999 Contract Renewal Letter Attachment G State Fiscal Year 1998-29, Contract Renewal Letter Number 1, Contract Routing Number 99-01441 Pursuant to paragraph 25 of the contract with contract routing number 98-08251 and contract encumbrance number PO FAA ADL9808251, hereinafter referred to as the"Original Contract"(a copy of which is attached hereto and by this reference incorporated herein and made a part hereof)between the State of Colorado,Department of Public Health and Environment and The Weld County Health Department,for the renewal term from March 1. 1999,through February 29.2000,the parties agree that the maximum amount payable by the State for the eligible services referenced in paragraph 1 of the Original Contract is increased by THIRTY THREE THOUSAND SEVEN HUNDRED AND NINETY EIGHT DOLLARS,(33,798.00). The revised work plan,which is attached hereto as"Attachment B",and the revised budget, which is attached hereto as"Attachment D",are incorporated herein by this reference and made a part hereof. The first sentence in paragraph 17 of the Original Contract is hereby modified accordingly. All other terms and conditions of the Original Contract are hereby reaffirmed. This amendment to the Original Contract is intended to be effective as of March 1 1999. However, in no event shall this amendment be deemed valid until it shall have been approved by the State Controller or such assistant as he may desienate. Please sign, date,and return all FOUR originals of this Contract Renewal Letter,to the attention of: Lee Joseph ,FCHSD A- I,Colorado Department o Public Health and Environment,4300 Cherry Creek Drive South,Denver, Colorado 89246, One original of this Contract Renewal Letter will be returned to you when fully approved. :w�;iJ County Health Department STATE OF COLORADO Bill Owens,Governor By: By: or a Executive Director Print Name: Dale K. Hall DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT Title: Chair (03/17/991 WELD COON %DEPARTMENT FEIN: , 84-6030-R13 .-feret 1 . PICKLE, M.S.E.H. ,\PPL3r)VAL_S. APPROVALS: DIRECTOR ,;;:)N M Ji.LEA CONTROLLER: /,- ' +,a', L. lI/,,", INHART PROGRAM: I\ 11;Y: r 12 IrTh 7 I v By: By: C. Arthur L. Bamhar: , ATTACHMENT B The Weld County Health Department Year Two Grant Proposal Laura Johnston Abstinence Education Coordinator (970) 353-0586 ext.2308 The Weld County Health Department is continuing to see a consistent interest on our abstinence program from both the community and schools. Our curriculum is currently being implemented in three schools, Eaton High School, Briggsdale High School, and Briggsdale Middle school. A fiburth school, Eaton Middle School, is scheduled to begin in March. Keenesburg Middle and High Schools are waiting on board approval for the administration of the pre-test; once that has been completed they will begin implementation as well. At this time we have trained a total of 12 teachers in conjunction with Friends First, and provided presentations to eleven community groups. A twelfth presentation is scheduled for February. Currently, we are meeting with teachers and board members to recruit participants for the second year of our grant. We have many schools who have expressed interest, (Seventeen in all)and are hoping to train even more teachers for the second year of our program. We have been focusing on community involvement in several different ways; we have recently participated in two large community health fairs. One was sponsored by the University of Northern Colorado, and the second was held at the Greeley Mall. Both were well advertised and provided good exposure for our program. The media has been a tool we've used to aid us in getting our message publicized. John Pickle, Director of The Weld County Health Department has been a guest on the radio station KFKA to discuss the abstinence program. Our program has also been a feature article in The Greeley Tribune. We are currently aiming to provide regular public service announcements to the community. We have selected radio and television ads which we are planning to purchase and air on local stations. Additionally, we have continued to consult with the local crisis pregnancy center to collaborate our efforts, and avoid duplication of services. This is turning out to be an excellent partnership; the crisis pregnancy center has a team of teen advisors who go into the schools where our curriculum is being presented and do presentations. They share their own experiences, do skits, and facilitate a question and answer time. They also provide ongoing activities for the teens. We are currently discussing the joint sponsorship of an abstinence awareness week. Lastly, there has been a great deal of attention focused on the evaluation component of our project. We have spent considerable time obtaining control groups to match our experimental groups, and then administering the survey to both groups of students. We are still negotiating with schools to try and convince them to participate! Overall, we have been very pleased with the response to our program. 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U o O 0 0 U P. ° p, R, a d v a v c .� .) ; cr c E o x 0 0 O O O O Q �' `0' a P a Q F ° 0 00 g = // + e w Q © = g = j / - � \ \ § 2 2 / a * . 2E = / \ / \ C) 0 fit k \ \ [ a ; I . ® .- } j era C.) P. d \ . / / \ j �� \ � \ / ` / \ 3 . . . A �2 = { 2 § 2 & $ % ) $ ) & Z 4 — = as as 4 \ 2 3 2 ± \ @ $ § 1 7E a t \to \ O E= / \ / / o o / / \ a / ® i « g \ ) \ \\ \ \// o \ , \ \\ \ G ^ ( % / j \ iii. \ \ \ \ \ / j $ / 4 j = , '� ° — t °5 / / R He U _ oov ATTACHMENT I) Budget Request (Page 1) Applicant: Weld County Health Department Project: Abstinence Education Project of Funds Detailed Budget Source for the Period Annual Number Total Requested March 1, 1999 Salary Rate Months % Amount Applicant from to Budget Time Requested and CDPHE February 28,2000 Other DIRECT COST Personal Services: Program Coordinator $31,020 12 .40 $ 12,408 -0- $12,408 Office Technician I $17,566 12 .05 878 $ 878 -0- Contractual/ Fee-for-service: Trainer Fees (Weight Training, Loving Well Training, substitute teacher pay 6,040 1,739 4,301 &meals) Consultation Fees (Epidemiologist 24 hours-2 hrs a 0 month at$80/hr. 1,920 1,920 Technical Assistance-Lisa Rue/Friends First 24 hrs=2 hrs month at$18.22/hr. 437 437 -0- Professional Services (Speaker fees for all school assemblies: teachers&volunteers time) 10, 186 8,586 1,600 Sub-Total $31,869 $ 13,560 $ 18,309 Supervising Personnel: Dept. Director $87,025 12 .02 $ 1,741 $ 1,741 -0- Health Promotion Program 40,098 12 .15 6,015 6,015 -0- Supervisor Sub-total $ 7,756 $ 7,756 Fringe Benefits: $ 3,460 $ 2,039 $ 1,421 TOTAL PERSONAL SERVICES $ 43,085 $ 23,355 $ 19,730 Budget Request (Page 2) Applicant: Weld County Health Department Project:Abstinence Education Project Source Of Funds Applicant Requested Total Amount and From Required Other CDPHE DIRECT COST (Continued) Operating Expenses: Office Supplies $ 150 $ 150 -0- Books/Curriculum 6,230 750 $ 5,480 (Loving Well Curriculum, Educational Brochures & Videos) Meeting Expenses 1,590 640 950 (Room Rentals & Refreshments, Conference accommodations.) Printing 1,500 1,500 -0- (Printing costs for flyers, evaluations, etc.) Advertising 1,500 -0- 1,500 (T.V. & Radio ads, radio & cable airtime) Control Group Incentives 1,000 -0- 1,000 ($50 Gift Certificate x 20 teachers) Conferences & Training 400 -0- 400 (Grantee Conferences, Ongoing Trainings) Sub-total $ 12,370 $ 3,040 $ 9,330 Travel: Mileage $ 2,693 $ 893 $ 1,800 (mileage @.27/mile for trainers & program staff) Sub-total $ 2,693 $ 893 $ 1,800 Equipment: None -0- -0- -0- Sub-total -0- -0- -0- Total Operating Expenses $ 15,063 $ 3,933 $ 11,130 Total Direct Costs $ 58,148 $ 27,288 $ 30,860 Source Of Funds Total Applicant Requested Amount and from Requested Other CDPHE ADMINISTRATIVE/INDIRECT COST Indirect (9.52% of direct costs) $ 5,536 $ 2,598 $ 2,938 Sub-total $ 5,536 $ 2,598 $ 2,938 TOTAL PROJECT COSTS $ 63,684 $ 29,886 $ 33,798 *SOURCE OF FUNDING FOR THE MATCH: i.e. State, Local, in-kind, etc. In-kind: Weld County Health Department and University of Northern Colorado $18,484 Donated: Friends First and participating schools $11,402 Total $29,886 *May the non-Federal funds be used to match this grant? Yes x No Sig e o irector or Authorized Representative Budget Justification Department Director (02 FTE) - The department director's time is justified by the need to supervise the administration of the program and the oversight of the contractual arrangements with Friends First. The Department Director will also be valuable in gaining the support of policy makers and community leaders. Health Promotion Program Supervisor (15 FTE) - The supervisor's time is justified by the need to provide direct supervision of the program staff and to promote the program within Weld County communities. Program Coordinator (40 FTE) - The program coordinator will be responsible for implementing program activities and curriculum, recruiting interested participants, providing & coordinating presentations, and administering pre and post tests. Office Technician (05 FTE) - The office technician will be responsible for providing ongoing technical support. Fringe Benefits - Fringe benefits for full time employees is figured at 25% of total salaries (Dept. Director and Health Promotion Program Supervisor). Fringe benefits for part time employees is figured at 11.45% of total salaries (Program Coordinator and Office Technician I). Indirect- 9.52% of direct costs for the Department Director and Health Promotion Program Supervisor. This covers the cost of office space rental, lights, gas, phones, some office supplies, equipment/equipment repairs, postage, etc. Trainer Fees - This will cover fees for six trainers to be trained in the Wait Training curriculum ($270.00 each), and eight teachers to be trained in The Art of Loving Well curriculum ($150.00 each). It will also cover meals for teachers during the trainings (46 meals x $10.00 each). The 46 meals included meals for the fourteen teachers for two days, plus the remaining nine teachers from the first year of the grant who will go through two days of training.) Substitute teacher pay is also calculated irao this category. (23 teachers x 2 days x $60.00/day= $2,760.00) Consultation Fees - Funds by the University of Northern Colorado are for services provided by an epidemiologist for the purpose of consulting with us on our methodologies, providing ongoing technical assistance, and assisting us in recruiting control groups. The fee the epidemiologist charges to consult with other agencies is $80.00 per hour. The consultant has agreed to provide two hours of consultation per month. Lisa Rue of Friends First has provided ongoing technical assistance to our project over the past year averaging 2 hours per month; her hourly 'wage is $18.22 per hour. Professional Services - These will be used to cover the expenses for all school assemblies at schools in Weld County. The in-kind time is based on teacher's and volunteer's time. These figures were calculated off of last years in-kind time; 368 hours of teachers time at $20.31 per hour. This includes time spent meeting with the program coordinator, implementation time, and classroom time used for pre and post testing. The volunteer time includes meetings with Board members, school administrators, and staff other than teachers (school nurses, counselors, etc.). These volunteers also include directors of non-profit agencies, community members, youth workers, and Health Department employees. Sixty hours of volunteer time were allocated for. We have used these hours from the first year as a reasonable number to match in year two; we feel it is realistic to anticipate they will be even greater as our program grows. Office supplies - Covers the cost of all office supplies necessary for the program. Books/Curriculum - This money will be used to purchase 274 copies of The Art of Loving Well text, and $750.00 of abstinence brochures and videos. Meeting Expenses - Expenses for room rental and refreshments for trainings, community meetings, and meetings with school administrators. In year one of our program we spent close to $500.00 in meeting expenses and did not host any trainings. This year we plan to increase our number of meetings, and hold trainings in Weld County. The in-kind donation is based on space that was donated in-kind during our first year; we had $640 donated in meeting space, and estimate that we will match, if not exceed, that amount during our second year. Advertising- This money will be used to purchase radio and television spots, as well as airtime. It will also be used to purchase ad space in newspapers. Printing- Printing of resource materials, flyers, survey instruments, and evaluations. In year one we spent over$700.00 printing pre-test surveys. During the second year we will print surveys to conduct the post-test from year one, and then a series of pre and post tests for year two. Control Group Incentives - This is for twenty $50.00 gift certificates for the teachers involved as control groups. Conferences and Trainings - Accommodations and meals for two grantee conferences, and conference registration fees for ongoing abstinence training and training through Friends First. Mileage - .27 per mile for mileage reimbursement for program staff and contractual trainers. Hello