HomeMy WebLinkAbout961828.tiff RESOLUTION
RE: ACCEPTANCE OF THE WELD COUNTY FAIR BOARD BYLAWS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the Weld County Fair Board Bylaws, to
which certain revisions have been made, and
WHEREAS, after study and review, the Board deems it advisable to accept said bylaws,
a copy of which is attached hereto and incorporated herein by this reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the herein above referenced Weld County Fair Board Bylaws be,
and hereby are, accepted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of October, A.D., 1996.
BOARD OF COUNTY COMMISSIONERS
rEza, o y9 WELD COUNTY, COLORADO
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1861 Barbara J. Kirkmeyer, Chair
ty Clerk to the Board ` 7 7/
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eorge .'Baxter, Pro Tem
Deputy Clerk the Board
7•ae . Hall
APP VED AS TO FORM:
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AY { / Consta ce L. Harbert
(4 County Attorney
W. H. Webster
961828
EX0003
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WELD COUNTY FAIR BOARD
BY-LAWS
Article I
NAME: The Board shall be called the 'Weld County Fair Board' in conformance
with the resolution creating the Board adopted by the Board of County
Commissioners of Weld County, Colorado, on March 4, 1970, and as
modified by resolution dated March 6, 1974, and as may be modified or
amended by future resolutions of the Board of County Commissioners.
Article II
OBJECTIVES: To assume leadership and conduct the operations of the Weld County Fair
(hereinafter "the Fair"), as follows:
* Be accountable to the Board of Commissioners of Weld County
(hereinafter"the Commissioners").
* Set and implement policies related to the Fair.
* Establish appropriate rules and regulations consistent with 4-H and
FFA rules and regulations for the operation of the Fair.
* Identify and secure all sources of revenue necessary to conduct the
Fair and be accountable to such sources.
* Authorize and sign all checks related to Fair activities.
* Make arrangements for non-4-H and FFA events and other non-
educational aspects of the Fair.
* Conduct the Fair with the assistance of the Weld County Office of
Colorado State University Cooperative Extension (hereinafter
"Extension") according to the rules and regulations established by
the Fair Board.
Article III
MEMBERS: The volunteer members of the Weld County Fair Board, appointed by the
Commissioners, shall number twenty-one (21), shall serve without
compensation and at the pleasure of the Commissioners and shall
represent all of the geographic areas of Weld County. Of the twenty-one
(21) Fair Board members, one (1) shall be a representative of the Cache-la-
Poudre FFA District and one (1) shall be a representative from the 4-H
Youth Executive Council.
Page 1 of 4 Pages
A. Term': Each member shall be appointed to fill a three (3) year term,
with durations staggered so that the terms of seven (7) members
will come due for appointment or reappointment prior to the Fair
Board's annual meeting in November of each year. Board
members may serve no more than two (2) consecutive three-year
terms.
B. Vacancies: The Fair Board shall recommend to the Board of
County Commissioners nominees for replacement of any vacancies
which occur. A person appointed to fulfill an incomplete term of a
Fair Board member shall be considered eligible to serve for two
three(3)-year terms when the assumed term has been completed.
C. Appointment: A committee of current Fair Board members
selected by the President shall nominate responsible residents of
Weld County to the Board of County Commissioners for
appointment to the Fair Board. Nominations shall be delivered to
the Board of County Commissioners on or before October 1st of
each year.
Article IV
OFFICERS: The four (4) elected officers shall include: President, Vice President,
Secretary, and Treasurer.
A. Duties: The President shall preside over all regularly scheduled
and special meetings of the Fair Board. He may call special
meetings of the Fair Board, upon twenty-four(24) hours notice to
all members, at times he feels it is necessary in order to properly
conduct the business of the Fair. The President, in cooperation with
the Extension advisor, will establish the agendas for the monthly
meetings.
The Vice President shall act in place of the President in the
absence of the President. He shall be responsible for the
coordinating of all of the Fair's committees, both standing and
otherwise (except the nominating committee). He shall serve as an
ex-officio member of said committees.
Page 2 of 4 Pages
The Secretary shall keep a record of all transactions of the Fair
Board, including regular and special meetings, and see that they are
properly recorded and distributed. The Secretary will also relay
incoming communications to the Fair Board and complete
outgoing correspondence as directed by the Fair Board.
The Treasurer shall keep a record of all monies, countersign all
checks with the President, the Fair Board Coordinator or
Extension's Executive Director; see that all bills are paid and
monies owed collected; present an annual financial report to the
Fair Board and the Commissioners, and have the financial
statement audited each year by county auditors.
Executive Committee: The four(4) elected officers shall comprise
an Executive Committee and have the authority to: (a) act upon
any emergency situation that may require immediate action when it
is impossible to assemble a quorum of the Fair Board; and (b) to
process administrative matters for presentation to the Fair Board at
its regular or special meetings.
B. Terms: Terms for Fair Board officers are one year.
C. Elections: A nominating committee of Fair Board members
appointed by the President shall nominate a slate of officers by the
September meeting. Officers shall be elected by the Board at the
October meeting and installed at the annual meeting held in
November of each year.
Article V
MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each
month throughout the year. Members shall be notified of changes in
meeting dates due to holidays and facilities scheduling conflicts. Special
meetings may be scheduled by the President, upon twenty-four(24) hours
notice to all members.
Article VI
PARLIAMENTARY All meetings of the Fair Board shall be conducted according to Robert's
AUTHORITY: Rules of Order, Newly Revised.
Page 3 of 4 Pages
Article VII
AMENDMENTS These by-laws may be altered, amended, or replaced in whole or in part by
OF BY-LAWS: a two-thirds (%) vote of the Fair Board membership present at any regular
meeting when a quorum is present and upon approval by the
Commissioners. Such alterations, amendments, or replacements must first
be presented to the Fair Board membership at a regular meeting
immediately prior to the regular meeting when the vote is taken.
Article VIII
QUORUM: A quorum of the Fair Board shall consist of eleven (11) members.
Revised: January, 1996
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