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Home My WebLink About970970.tiffRESOLUTION RE: APPROVE AGREEMENT FOR INTAKE SCREENING OF WELD COUNTY JUVENILES IN CUSTODY BETWEEN SHERIFF AND WELD ADOLESCENT RESOURCES, INC., AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Intake Screening of Weld County Juveniles in Custody between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff, and Weld Adolescent Resources, Inc., commencing July 1, 1997, and ending June 30, 1998, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Intake Screening of Weld County Juveniles in Custody between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff, and Weld Adolescent Resources, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of May, A.D., 1997. i$6' APP ED AS TO FORM: LukL ty Clerk to the Board eputy Clerk : the Board cc: SDj WH2,'ne • ounty Attorney y 1Z _ J BOARD OF COUNTY COMMISSIONERS WELD UNTY,CORADO eorge E Baxter, Chair nce L. Harbert Dal K. . /Hall Ld dALAay��, Barbara J. Kirkmeyer // l EXCUSED DATE OF SIGNING W. H. Webster (AYE) 970970 SO0015 AGREEMENT FOR INTAKE SCREENING OF WELD COUNTY JUVENILES IN CUSTODY THIS AGREEMENT, made and entered into this /`7 day of , 1997, by and between Weld County, Colorado, a body corporate and politic of the State of olorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff, whose address is 915 Tenth Street, Greeley, Colorado 80631, hereinafter referred to as "County," and Weld Adolescent Resources, Inc., whose address is 2116 24th Street, Greeley, Colorado 80631, hereinafter referred to as "Contractor." WITNESSETH: WHEREAS, County is in need of professional services for intake screening of Weld County juveniles who are in custody, and WHEREAS, Contractor has offered to provide such professional services to County and is able to perform such services in a timely manner, and WHEREAS, the purchase of such services by County from Contractor is in the best interest of the people of the County of Weld, State of Colorado. NOW, THEREFORE, in consideration of mutual promises and covenants contained herein, the parties hereto agree as follows: 1. SERVICES TO BE RENDERED: Contractor agrees to perform professional services set forth in Exhibit "A" entitled "Description of Juvenile Intake Services for the 19th Judicial District" and dated April 15, 1997, which is attached hereto and is made a part of this Agreement. All work performed by and under the direction of the Contractor shall be consistent with the highest standards of care and in strict compliance of all applicable federal, state, and local laws, regulations, and procedures which may from time to time be adopted or amended. The term "temporary supervision" as stated in paragraph 6, page 2 of Exhibit "A", shall be defined as a period of time not to exceed 1.25 hours (75 minutes) per juvenile. 2. TERM OF AGREEMENT: This Agreement shall be effective July 1, 1997, and shall terminate on June 30, 1998, unless otherwise terminated as set forth herein. 3. COOPERATION: Contractor shall cooperate with representatives and employees of the County to the end that work may proceed expeditiously and economically. 4. PROFESSIONAL FEES: In consideration of the terms and obligations of this Page 1 of 4 Pages 970970 Agreement, County agrees to pay and Contractor agrees to accept, as full and complete compensation for all services rendered under this Agreement a total sum not to exceed $61,500.00, payable as follows: a. Equal monthly installments of $5,125.00, due and payable on the last day of each month, beginning July I, 1997, and continuing to and until June 30, 1998. b. The consideration set forth in subparagraph "a." above shall be the entire amount of compensation to be paid by County for the services contemplated herein. Contractor agrees that any modification or revision within the annual program budget in excess of 10 percent by existing categories shall be submitted to County for written approval prior to implementation by Contractor. 5. METHOD OF PAYMENT: Payments on account of the services rendered under this Agreement shall be made without billing and shall be mailed to Contractor's address as set forth above. 6. EXECUTORY: This Agreement shall be deemed executory only to the extent of the monies appropriated and available to the County for the purpose of this Agreement as specified in the County's adopted budget and no liability on account thereof shall be incurred by the County beyond the amount of such monies. It is understood and agreed that neither this Agreement nor any representation by any public employee or officer creates any legal or moral obligation to request, appropriate, or make available monies for the purpose of this Agreement. 7. NON -ASSIGNMENT: This Agreement may not be assigned by the Contractor nor its right, title, or interest therein assigned, transferred, conveyed, sublet, or disposed of without previous written consent of County or its designee. 8. TERMINATION OF CONTRACT: County shall have the right, upon 30 days notice to Contractor, to terminate the work required of the Contractor under this Agreement by written notice of such termination. In the event of such termination, the Contractor shall be entitled to compensation for services previously authorized and performed up to the date of termination. 9. CHOICE OF LAW AND VENUE: Any action or dispute arising directly or indirectly out of this Agreement shall be determined pursuant to the laws of the State of Colorado. Parties hereby choose the Weld County District Court as a forum for any such action. Page 2 of 4 Pages 970970 10. NON -WAIVER: Failure to enforce any rights, options, or privileges under any provision of this Agreement shall not be deemed a waiver thereof and shall not preclude any such enforcement on any subsequent occasion. Further, the failure to enforce one right, option, or privilege shall not be deemed a waiver of the right to enforce any other right, option, or privilege. 11. SEVERABILITY: If any provision of this Agreement should be held to be invalid, illegal, or unenforcement for any reason, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 12. ENTIRE AGREEMENT: The terms of this Agreement, including its attachments and exhibits, represent the final intent of the parties herein. Any modification, rescission, or waiver of the terms of this Agreement shall be affected only if evidenced by a subsequent writing which is executed and acknowledged by the parties with the same formalities accorded by this basic Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this X96 day of C. , 1997. Deputy the Board Cler to ea, unty Clerk to the Board APPROVED AS TO FORM AND CONTENT: BY: Ed Jord. -, eld County Sheriff WELD COUNTY, COLORADO, BY AND THROUGH THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, COLORADO, ON BEHALF OF THE WELD COUNTY SHERIFF BY: �` 44- Page 3 of 4 Pages eorge . Baxter, Chairman 9709'70 WELD ADOLESCENT RESOURCES, INC. BY: Je: e L. Quinby, President SUBSCRIBED AND SWORN to before me this j,- day of Mal WITNESS my hand and official seal. My commission expires: M:\ W PFI LES\AGREE\AQU[NBY. GJB f�1Y COT.^., Notaryjublic 915 l Otli St Qreelcy, 0 h06 1 k L5 0, ib ) Page 4 of 4 Pages 970970 DESCRIPTION OF JUVENILE INTAKE SERVICES FOR THE 19TH JUDICIAL DISTRICT TO: WELD COUNTY SHERIFF'S OFFICE FROM: WELD ADOLESCENT RESOURCES, INC. - JESSE QUINBY DATE: APRIL 15, 1997 All described services, subject to specific conditions listed herein, will be available to any Weld County law enforcement agency upon request 24 hours daily for the duration of this Agreement; Services will be provided within the Juvenile Receiving Center (JRC) located at 915 10th Street, Weld County Centennial Center. The Weld County Sheriff will provide equipment, supplies, facilities, and materials to the Contractor that are reasonably sufficient to deliver the described services within the JRC; The standards for performance related to accuracy, adequacy, and routing of documents and data entry related to the booking and/or release process will be to the satisfaction of the Weld County Sheriff's Office designated Records Custodian for Criminal Justice Records. Training in data entry and on -going procedural updates will be provided to Contractor by Weld County Sheriff's Office Records Department. OVERVIEW OF SERVICES The Contractor will provide the following intake and booking/release processing services: 1. Response to the JRC within 20 minutes of notification. 2. Accurate data entry of all necessary demographic, arresting agency/officer, charge, court appearance, and disposition data into the Jail Management System (JMS) computer necessary to complete the booking and/or release process. 3. Obtain classifiable inked fingerprints on a ten -print fingerprint card for each booking (2 sets for felony arrests, 1 set for all other arrests). 4. Obtain one photographic array -quality digital image of each person booked. 5. Accurate completion and routing of all booking and court documents and related materials necessary to disposition Page 1 EXHIBIT "A" 9'709'70 physical custody of a juvenile including, but not limited to, the following dispositions: a. Detention b. Release to placement c. Release by promise to appear, personal recognizance, cash or surety bond. 6. Temporary supervision of the JRC until disposition or relived by Weld County Sheriff personnel. Temporary supervision is limited to no more than 75 minutes. If the juvenile is not appropriate for detention contractor will supervise until the appropriate release is completed. 7. If the juvenile is appropriate for detention, and space is not available at AYSC the pre -arranged procedures for this circumstance, as dictated by the court, shall be followed. 8. Transportation from the point of intake screening to the Midway Staff Secure Shelter shall be provided by the contractor. (WCSO to perform all court transports) 9. Coordination of transportation arrangements for juveniles screened to detention. 10. Update and maintain written Juvenile Justice Delinquency Prevention Act. compliance log with information necessary for inspection by the State of Colorado Division of Criminal Justice. 11. Provide monthly general JRC activity statistics in a format approved by the Weld County Sheriff's Office. ORGANIZATION AND ADMINISTRATION FISCAL RECORDS: We shall maintain all fiscal, financial, payroll and budget records on computer using QUICKEN software. We shall print on hard copy comprehensive, end of month, quarter, and year financial reports. These reports shall include all direct and overhead/indirect charges to Weld County. All of our reports, fiscal and otherwise, shall be available to Weld County upon their request. We shall maintain adequate fiscal records for a period of three years following the termination of our contract with Weld County. These records shall be available for audit by Weld County, the State of Colorado, or its designees. PERSONNEL POLICIES AND PROCEDURES: We agree to maintain and make immediately available to Weld County Colorado at any Page 2 970270 time upon request our personnel policies and procedures which include policies on nondiscrimination concerning race, creed, color, religion, and natural origin. We intend to adopt Weld County's personnel policies as they relate to nondiscrimination concerning race, creed, color, religion and natural origin. MONITORING OF PROGRAM OPERATIONS: I agree to have our program operations and services monitored by Weld County on a regular basis and agree to participate in any monitoring upon request. LIABILITY INSURANCE: I shall maintain in full force and effect at all times during the course of this contract Comprehensive General Liability Insurance written on an occurrence basis, with a minimum of $400,000.00 combined single limit for bodily injury and property damage arising out of any single occurrence. Any aggregate limit will not be less than $1 million. I shall furnish Weld County with written certification of the existence of such liability insurance and a copy of the policy endorsement naming the State of Colorado and Weld County as additional insureds, prior to finalization of contract provisions. If the State of Colorado or Weld County approves in writing the alternative use of "claims made" insurance for Comprehensive General Liability, I also agree to maintain beyond contract term such insurance as will cover incidents which occurred during the contract period, including but not limited to continued maintenance of "claim made" or "tail" policies for the applicable statute of limitations. The policies will be in equal amounts equal to or greater than the limits required by the contract WORKERS COMPENSATION AND UNEMPLOYMENT COMPENSATION INSURANCE: I shall at all times keep in force Workers Compensation and Unemployment Compensation Insurance in accordance with the general provisions noted in the request for proposal of which I am responding to. INCREASE OF ANNUAL PROGRAM BUDGET: I agree to submit to Weld County for written approval any modification or revision within the annual program budget in excess of 10 percent by existing category prior to implementation by myself. INDEPENDENT CONTRACTOR STATUS: I shall perform all of the duties herein as an independent Contractor and not as an employee. I shall be accountable to Weld County for the ultimate results of my and my agents actions but I and my agents shall not be subject to direction and control of Weld County as to details or particular hours of work except as provided in the request for proposal. Neither I or any agent or employee of mine shall be deemed an agent or employee of Weld County. I shall pay when due all required unemployment Page 3 970970 taxes, and income tax withholdings, shall provide and keep in force Worker's Compensation (and show proof of such insurance) and unemployment compensation insurance, all in the amounts required by law, and shall be solely responsible for the acts of myself, my employees and agents. I shall furnish Weld County with written certification of the existence of such coverage, prior to the finalization of contract provisions. ERRORS AND OMISSIONS: I agree that Weld County shall not be held liable for any error or omission of mine, my employees or agents, in providing services hereunder. To the extent authorized by law, I agree to indemnify and hold harmless Weld County, its employees and agents, and officers against any and all claims, demands, damages, liabilities, and court awards including costs, expenses, and attorney fees incurred as the result of any act or omission of any officer, agent, or employee of myself or resulting from the condition of any property owned or controlled by myself. TERMINATION OF CONTRACT: I agree that any contractual agreement formulated as a result of the request for proposal and my herein response, may be terminated by either party by giving 30 days notice in writing, delivered by certified mail, return receipt requested, to the other party or delivered by personal service upon the party. If notice is so given, any contractual agreement reached shall terminate on the expiration of the thirty days, and the liability of the parties hereunder for the further performance of the terms of this contract shall thereupon cease, but the parties shall not be relieved of the duty to perform their obligations up to date of termination. *Services formerly provided such as Intake Screening/Assessment and Alternative Placement will continue to be provided and funded through SB94. Page 4 970270 W e O O V P V: pl T � ^ N r Q C of 0 N V; P a ^ M r O [r Category Description M .+ N T .. 00 Cr, N V1 .-. VI en 0 Q b a Q --1/40 N N Q b M- - b vl .-. 00 N N M 00 en 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O 0 0 O 0 0 0 O O O O Q N N 00 N 0 b Q N Q N b N 00 N Q 00 N Cr. N O l0 0 0 .-+ O O f+ O T O N 00 0 0 0 0 0 O kn N r+ C V .v Vl en N .� NC) M- V O— N t r -r N .-+ O co co T N o,-,0 C °oevov0000t oa, NJ O .. O .. b N b O Q Q Q a a a O V 10 !O O� N T .+ T .. 00 M b .+ N b b N N ut b Oo ooo o O oo O� oo-. -. u N 00 O N l-- O N N N N M N OP V Q vi .n O O V, l0 M 0 0 ° 0 0 0 0 0 0 0 0 ° 0 0 0 0 0 0 0 0 0 0 0 0 1- O C .-. O To N0O N 00 0 0 7 0 0 00 a 0 a VI M M N v? NO tr.—toe O M 00-. M W •-+ T a N O O N O O O M O .-n O O .. O O O O M n N M co^ 00 T en N b N O QO O N h N N l0 V1 .. N N F w a ,4 Ha0 3 Aw z Ho3 oa�0�o wozaPE: a wza��00° 4c'aa w4aQ•,z�ou°� p0auoaagawww � c. o F4 zar.lo, 00 VI O O .n O O O 00 co 0 O O .n T T N N O C. O 0 0 T N Vl TOTAL AGENCY O O O T Vt TOTAL INCOME 00 O O N T N Vl 97(5`7© O\CE OF THE s/16/91„ GREELEY OFFICE 910 10TH AVENUE GREELEY, CO 80631 PHONE (970) 356-4015 ED JORDAN May 12, 1997 Weld Adolescent Resources Inc. Att: Jesse Quinby 2116 24th St. Greeley, CO 80631 Dear Jesse; FT. LUPTON SUB -STATION 330 PARK AVENUE FT. LUPTON, CO 80621 PHONE (907) 356-4015 EXT.5906 (303) 857-2465 It is the intent of the Weld County Sheriffs Office to provide matching funds in continued support of the Intake Screening of Juveniles as outlined in the current contract. These funds will be contingent on the Board of Commissioners. approval. We have initially agreed an increase of 2% over the 1996/97 funding of $60,300. The match for the period from July 1, 1997 through June 30, 1998 would be $61,500 and would provide the same service asoutlined in the attached document. Match funding will be contributed as stated below, Weld County City of Greeley City of Evans 2,962 $25,174 $ 3,364 Total $61,500 please conts rther assistance, If I can be of any fu Sincerely, Kim Fliethman Business Manager cc: Evans Police Department Greeley Police Department 970970 Hello