HomeMy WebLinkAbout992329.tiff RESOLUTION
RE: APPROVE VALE GRANT APPLICATION FOR VICTIM WITNESS PROGRAM
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a VALE Grant Application for the Victim
Witness Program from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the District Attorney's Office, to the Victim
Assistance and Law Enforcement Board, commencing January 1, 2000, and ending
December 31, 2000, with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the VALE Grant Application for the Victim Witness Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the District Attorney's Office, to the Victim Assistance and Law
Enforcement Board be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of September, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ail/ �I1 ;, //��� EXCUSED
a DalwK. Hall, Chair /
Weld County Clerk to th o ' t °'� / ; -/
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Lf�-�,-`// 1 i `iii►`� :arbar J. Kirkmeyer, 'ro-Tem
BY: %, m , �:d�A1.„
Deputy Clerk l:o the B. fi � , � <
George . er
APPROVED AS T9+1I--
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M. . eile
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ty Attorney —� /l �i C=//‘ )
Glenn Vast--
992329
DA0014
I. Project Title:
19TH JUDICIAL DISTRICT ATTORNEY'S OFFICE:
VICTIM WITNESS PROGRAM
GRANT APPLICATION:
January 1 -December 31, 2000
II. Lead Agency: 19th Judicial District Attorney's Office
Project Director: Nancy I. Haffner, Community Programs Administrator
P. O. Box 1167, Greeley, Colorado 80632-1167
Telephone: 970-356-4010
** As of 10-16-99: Gary Rathke, Community Programs Administrator for Victim
Assistance Program
III. Amount Requested:
VALE Grant: $62,292
CVC Administrative Funds: $31,775
VALE Administrative Funds: $38,319
IV. Status: Government Agency
992329
SECTION A: NARRATIVE SUMMARY
1. a) Agency Description: The 19th Judicial District is one of 22 judicial districts within the state
of Colorado and occupies the same area as Weld County. The powers and responsibilities of our
office are established by law. Our primary purpose is to enforce the law and represent the People
in the prosecution of crimes that occur within the area of the 19th Judicial District. Our office
prosecutes felony crimes in four District Courts and misdemeanor cases in three County Courts, all
located in the Weld County Courthouse. There is a juvenile magistrate,acting as a judge,who hears
most of the juvenile cases;her office is located in the North Jail Complex. Our office is authorized
by law to investigate criminal matters, represent the People in seizing property that has been used
as a public nuisance, maintain an office for victim witness assistance, provide administrative and
legal assistance for certain statutorily created boards, and maintain a juvenile diversion program.
The 19th Judicial District Attorney's VALE Board continues to be a critical source of funding for
the Victim Witness Assistance Program. For 2000,the District Attorney's Office is requesting the
following monies in order to provide financial support for the Victim Witness Program:
VALE Grant: $62,292
CVC Administrative Funds: $31,775
VALE Administrative Funds: $38,319
*Please refer to Attachment A for the breakdown of the above funding requests.
As in previous years,VALE funds will be used primarily to support direct services to crime victims.
Travel and training expenses will be requested of the VALE Board as needed for program staff and
for VALE and Victim Compensation Board members (not to exceed $3,000 as in previous year's
grants).
The Victim Witness Assistance Program continues to grow significantly in every aspect. The Weld
County Board of County Commissioners approved one full-time office technician to assume
responsibilities, as of 1-1-94, for the Victims' Rights Amendment (VRA) impact on the Victim
Witness Program. During 4/97, the County Commissioners also approved an office technician
position to the District Attorney's Office of which 20 hours/week are assigned to the VRA office
tasks in the Victim Witness Program(this specific position has salary/benefits paid from main DA
budget and not from the Victim Assistance budget). Both positions work primarily with the VRA
notification responsibilities. The added workload,due to the growth of the program as a whole, has
been managed exceptionally well through the extraordinary commitment of the Program's staff.
The Colorado Constitutional Amendment for Victims'Rights,designated Amendment A on the 1992
ballot,passed on November 3rd, 1992. This amendment requires that victims of designated violent
crimes be notified at each of the identified critical stages during the criminal justice process.
Effective 7-1-97,the Colorado legislature approved the addition of five new violent crimes that must
receive VRA notification.
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1. b) Project Description: The Victim Witness Program is the only program in Weld County to
offer specialized comprehensive services to all victims of crime with all of the following services:
* crisis intervention
* criminal justice system advocacy and liaison
* support and education
* county-wide outreach
* information and referral
* individual and community criminal justice education
* victim impact statement and restitution assistance
* victim compensation assistance
* information, education and notification services related to the Victims' Rights
Amendment,passed on the November 3rd, 1992 ballot.
* Courtroom Assistance Program (CAP) to victims and witnesses of crime
1. c) Projected Outcomes-
The Victim Witness Assistance Program will continue to maintain the high quality of services that
are currently offered to victims of crime. We will also continue to improve and streamline all
services according to Colorado state statutes as well as community needs. As with all services in
the District Attorney's office, the Victim Witness Assistance staff will provide comprehensive
services for all of the 19th Judicial District including leadership to the existing network of victim
service agencies.
1. d) Community Coordination (including Crime Victim Compensation Program): The 19th
Judicial District Attorney's Office has an excellent working relationship with other victim service
providers throughout Weld County. We rely upon each other for accurate information, community
resources,training needs,transmittal of information, case status information, support and education.
The Crime Victim Compensation Program,housed in the District Attorney's Office, is available to
all community resources and law enforcement agencies for training needs, application forms and
assistance,information,and service provider disbursements. Three staff are cross-trained to include
victim compensation information so that each can respond to questions regarding victim
compensation.
SECTION B: PROJECT CONCEPT AND DEacti
B.2. OVERALL PROBLEM THE PROJECT IS ADDRESSING:
The 19th Judicial District Attorney's Victim Witness Assistance Program is the one system-based
agency where victims of all crimes can obtain immediate and comprehensive victim services. The
Program not only provides comprehensive victim services throughout the county, but also offers
leadership to the existing network of victim service agencies. The Program's goals and objectives
center around
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maintaining current established services and to undertake the additional responsibilities of the
Constitutional Amendment related to victims' rights.
Each year the number of victims served by the Victim Witness Assistance Program increases
significantly, and these increases are expected to continue. This is particularly true with Victims°
Rights Amendment contacts. Extensive records and reports are required for the Crime Victim
Compensation Program, all grants require regular performance reports, and the Constitutional
Amendment is identifying new violent offenses which require the same extensive workload as the
other offenses. Currently,the Program is limited by financial resources. As these constraints on the
Program change,it is anticipated that the Victim Witness Program will need to provide additional
staff and general office expenses in order to meet the increasing demands.
In addition, a safe and secure waiting area for victims and witnesses is furnished and available for
victims on the fourth floor of the Court House. This is a requirement of the Colorado Constitutional
Amendment for Victims' Rights.
The Victim Witness Assistance Program has worked consistently to provide comprehensive service
to victims of crime with limited staff and resources. However,the passage of this Amendment has
greatly impacted this Program in teens of increased client contacts. In addition to the client contacts,
the Program is experiencing a large and unprecedented increase in paperwork and phone calls that
is involved in the mandatory notification and response to victims of crime.
County Court alone deals with 15,000 new cases per year and District Court deals with 1,200 new
cases in court per year and 1,500 new juvenile cases will be reviewed for filing during 1999. As a
result,the Victim Witness Program is experiencing a significant increase in their workload. We have
found that the notification process is far more complex than originally anticipated. Each step in the
notification process must be scrutinized for problems and special circumstances, making the time
involved for each case extremely time-consuming. In addition, the Victim Witness Program is
finding that many people are seeking information and notification from this Program who do not
meet the Statute criteria for Victims' Rights. These crime victims need information and education
related to the Amendment,bringing the number of possible contacts(walk-in traffic and phone calls)
even higher. It is also important to mention that increased demands from victims with higher
expectations from the criminal justice system will also impact the Victim Witness Program.
The District Attorney's Office is requesting the following funds for 2000:
a) VALE GRANT: $62,292
The VALE Grant will be used to pay for a portion of salaries/benefits for the following
positions: Community Programs Administrator (Gary Rathke), Community Counselor II (Karol
Koeltzow), Office Technician II (Helene Garcia), and Community Service Technician (part-time
position-30 hours/week: Janna Miller).
b) CVC ADMIN. FUNDS: $31,775
c) VALE ADMIN FUNDS: $38,319
*Please refer to E.18 BUDGET NARRATIVE section for the breakdown of the requested funding.
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B.3. PROJECT'S GOALS AND OBJECTIVES•
GOAL 1: To continue using all staff and their expertise/skills to provide comprehensive
services to victims of crime in the 19th Judicial District.
Performance Objectives:
1. To investigate and process approximately 600 victim's applications for the Crime Victim
Compensation Board. Continuation requests are included in this number.
2. To advise and coordinate activities for the VALE Board(grants of$400,000 annually),
the Crime Victim Compensation Board(awards in excess of$400,000 annually).
3. To provide more than 5,000 crime victims with needed advocacy, support, education,
information and referrals.
4. To keep crime victims,witnesses, and law enforcement apprised of case status information
and to notify victims related to the Victims' Rights Amendment.
5. To provide a secure waiting area for victims and witnesses prior to testifying in court
proceedings.
6. To assist prosecutors with "call offs" and trial coordination.
7. To assist crime victims in filing restitution requests and victim impact statements.
GOAL 2: To provide outreach by striving to provide a minimum of one contact to each
potential Victim Compensation applicant(to include services to victims in rural areas).
Performance Objectives:
1. To coordinate services and provide training and education for Weld County's 21 law
enforcement agencies.
2. To provide collaborative efforts in training and education to community agencies as
requested. This will include education re: the criminal justice process and the services
provided by the District Attorney's Office.
GOAL 3• To continue to enhance and expand direct services to victims of domestic violence
crime in the form of criminal justice support, information and education.
Performance Objectives:
1. To participate in the Weld County Domestic Violence Coalition.'
2. To monitor the functioning of the criminal justice system with domestic violence cases.
3. To provide services for more than 750 victims of domestic violence providing them with
information concerning case status, drop charge policy, bond conditions, disposition, etc.
4. To provide services to child victims of domestic violence and their families. These services
will include case status, disposition, education and support.
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GOAL 4: To participate in county-wide efforts to identify needs and to provide better services
to victims of sexual assault and abuse and the under-served populations (elderly and disabled).
Performance Objectives:
1. To attend regular meetings with various Weld County agencies addressing the problem of
sexual assault and abuse. Also, to provide information and outreach to groups and
populations related to crimes involving the elderly and disabled.
2. To provide 30 contacts with elderly victims of crime; provide education, case status
information, assistance and support.
GOAL 5: To provide the mandated rights and comprehensive services to crime victims in
accordance with the Colorado Constitutional Amendment for victims of crime.
Performance Objectives:
1. To provide a minimum of 9,000 contacts to victims of crime related to their right to be
notified,present and/or heard at each identified critical stage of the criminal justice process.
2. To assist in providing services for crime victims in the 19th Judicial District with education,
information, and referrals related to the Victims' Rights Amendment.
B.4 TIMETABLE FOR ACCOMPLISHING THE GOALS AND OBJECTIVES:
It is expected that all of the Victim Witness Assistance Program's goals and objectives will be met
during 2000. Quarterly reports outlining the Program's progress in accomplishing its goals and
objectives will be submitted to the VALE Board.
B.5 PLAN OF ACTION TO ACCOMPLISH OBJECTIVES
The Victim Witness Assistance Program continues to serve increasing numbers with current staff.
Flexibility in utilizing the various skills of all staff members to perform office tasks in a team effort
has helped to increase the Program's responsiveness to victims of crime. Cross-training of staff, at
all levels, is required and in place.
B.6 ANTICIPATED PROBLEMS IN IMPLEMENTING OUR PROGRAM'S GOALS AND
OBJECTIVES. IF ANY.
Anticipated problems lie in the high quality of newly hired staff in the Victim Witness Assistance
Program who later promote to a higher level position either within the District Attorney's Office or
within the County. We have been very pleased with the skill levels of new staff; however, the
turnover in staff occurs as they strive to better themselves and earn additional salary dollars. This
leaves a void in the Program as we must then hire,train and cross-train new staff.
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B.7. EVALUATION OF PROJECT'S EFFECTIVENESS-
Extensive records are maintained on a daily basis for all services provided. Log sheets are kept for
each victim to tract all contacts(letter,phone and personal). Detailed records are also required for
Victims' Rights Amendment contacts as well as the Crime Victim Compensation program. Each
grant requires regular performance reports. Records are kept on a daily basis so that monthly and
quarterly reports can be accurately prepared.
B.8 HOW DOES THE PROJECT ADDRESS THE VICTIM-SERVICE NEEDS AS OUTLINED
IN THE VALE STATUTE?
The Victim Witness Assistance Program's goals and objectives provide services as designated by
the legislature to assure the rights of crime victims. Also,our Program provides all services as listed
in C.R.S. 23-4.1-303 (5) related to the notification and services for the Colorado Constitutional
Amendment for Victim's Rights.
SECTION C: SERVICE INFORMATION
C.9 POPULATION AND GEOGRAPHIC AREA
The 19th Judicial District includes all of Weld County, Colorado. The 1998 estimated census
figures indicate that the population of Weld County was reported to be 157,873. General population
figures in the county grow in the summer months to include a large migrant population. The year
round general population further increases by approximately 27,000 with the addition of students
attending the University of Northern Colorado and Aims Community College. NOTE: The Weld
County census/population information was received from the Economic Development Action
Partnership Office in Greeley (Claritas, Inc. --census service).
There are 21 law enforcement agencies within Weld County, most of which are located in rural
areas. Currently, three of these agencies provide victim advocate programs: the Greeley Police
Department Victim Services Program provides services to the communities of Evans, LaSalle,
Kersey, Johnstown, Milliken and Windsor in addition to Greeley; the South Weld Victim Services
Program provides services to the southern part of the county.
The Victim Witness Assistance Program serves all crime victims in the 19th Judicial District(Weld
County). In addition, federal guidelines dictate that designated under-served victims be emphasized
and sought out for services. These under-served populations include victims in the following areas:
victims of drunken drivers, victims of domestic violence, victims of sexual assault, victims in
minority populations, families of murder victims, victims of sexual assault on a child, and victims
of physical abuse against a child.
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c.10
A) NUMBER OF PERSONS IN NEED OF OUR SERVICES:
The number of persons to be served total over 5,000 victims of crime with more than 9,000
projected victim contacts as described in the goals and objectives. These projections are based on
current performance information and allowances have been made for expected growth and indicate
an increased number projected for the past year (1999). A continued increase occurs due to the
passing of the Colorado Constitutional Amendment for Victims' Rights in 1992.
B and C) HOW MANY PERSONS ARE PRESENTLY BEING SERVED AND NUMBERS
TO BE SERVED DURING ITS OPERATION:
The projected number of victims to be served during 2000 include the following: new cases per year
in County Court is 15,000; new cases per year in District Court is 1,100; new cases per year in
Juvenile Court is 1,500; projected number of Crime Victim Compensation victim applications
received is 600;projected number of victim compensation victims to receive advocacy, education,
support, information and referrals is 5,000;projected number of VRA victims to receive services is
9,000; and projected number of domestic violence victims to receive services is 750. This is a
projected total of 32,950 victims that will receive services during 2000.
C.11. ARE THERE OTHER COMMUNITY AGENCIES CURRENTLY PROVIDING LIKE
SERVICES TO THE TARGETED POPULATION?
The Victim Witness Assistance Program provides unique services to victims of crime within the
19th Judicial District. We do not duplicate services offered by any other agency. As needed, our
program will make referrals to appropriate agencies. In addition, our office works in a collaborative
effort with all agencies to provide the victim with resource information and service providers to meet
their needs.
C.12. HOW WILL THIS PROJECT DIMINISH OR ELIMINATE DUPLICATION OF
SERVICES?
As noted above, the District Attorney's Office provides unique services and thus, there is no
duplication of services.
C.13. WHAT COST SAVINGS WILL THE PUBLIC EXPERIENCE AS A RESULT OF THIS
PROJECT?
One cannot understate the importance of a program that treats crime victims with fairness and
dignity,and one that seeks to reduce victims'pain and suffering. When one looks at the number of
people served, services provided, and dollars disbursed, the Victim Witness Assistance Program
provides vital assistance to victims of crime, and performs this with a small staff and at a minimal
cost.
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As in past years, the funding for the Victim Witness Assistance Program will come from a variety
of sources. First, the Program will continue to use its portion of the Crime Victim Compensation
and VALE collections to pay a portion of staff salaries/benefits and other related office expenses.
Second, the Weld County General Funds will continue to pay for salaries/benefits for one
Community Service Technician(Linda Wurts),one Office Technician II(Dana Mellon)for Victims'
Rights notification services, VRA postage, and Victim Witness Program phone expenses. As of
4/97,the Weld County General Fund approved one additional full-time Office Technician II to the
District Attorney's Office due to increased workload (Jennifer Mireles). NOTE: the
salary/benefits for this position is paid from the main DA Office budget. Jennifer is assigned
to the Victim Witness Program for 20 hours/week to assist with VRA notification. Third, the
Program received a 1997-99 VOCA Grant in the amount of$12,491 (for 27 month period) to pay
a portion of the salaries/benefits for specified positions. Finally, as there are only a limited number
of dollars available to the Victim Witness Assistance Program from governmental and private
sources, we will continue to depend on the VALE Board for sustaining financial support.
C.14 MANAGEMENT PLAN
At the time this grant proposal is being written, the Community Programs Administrator, Nancy
Haffner,will be the Project Director.However,effective October 16, 1999,Gary Rathke will become
the Project Director and will be responsible for the daily administration of the Project. Financial
reports are kept and completed by Janet Reichert, Weld County Accounting Department.
The Victim Assistance Program in the 19th Judicial District has a highly qualified staff that is
committed to the provision of services to victims of crime. As this Program is a part of the Office
of the District Attorney,its ultimate supervision is provided by Al Dominguez,Jr.,District Attorney.
In addition to his supervisory oversight, Mr. Dominguez supports the Victim Witness Assistance
Program and its staff by securing available funds from the (Weld) Board of County Commissioners.
Effective October 16, 1999, Gary Rathke will assume new responsibilities as the Community
Programs Administrator for the Victim Witness Assistance Program. Since 1988, Gary Rathke, was
a Community Counselor III, and was the masters-level counselor and coordinator of the Crime
Victim Compensation Program. Gary has an educational background in business administration,
education, counseling and criminal justice with approximately 25 years experience working with
various human service programs. Currently Gary's work related efforts on behalf of crime victims
include the following: providing direct services to crime victims, performing a variety of
administrative duties to the VALE Board and the Crime Victim Compensation Board, and helping
to promote public awareness concerning crime victims (educational and various group
involvements). Gary assumed the responsibilities of providing administrative assistance to the
VALE Board beginning January 1, 1994.
Karol Koeltzow, Community Counselor II, joined our program on April 12,1999. Karol has a
bachelor's degree in Human Rehabilitative Services from the University of Northern Colorado. She
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has attended numerous seminars and workshop in the areas of domestic violence, assessments, and
substance abuse. Her background work experience includes substance abuse clients, domestic
violence evaluations,individual and group work,HIV education,accounting and data entry. She has
worked with victim's education group, cycle of violence education, and learned about the criminal
justice system and crisis management. She provides assistance to victims within the Victim Witness
Program and also assists in the processing of Victim Compensation claims, coordinates the
Courtroom Assistance Program(CAP),coordinates our senior outreach program and supervises the
senior volunteer, gives attention to special populations (elderly and disabled victims of crime) and
provides services to domestic violence victims.
Linda Wurts, Community Services Technician, has been with the District Attorney's Office since
1981. Between 1981 and 1985,prior to the hiring of the first VALE-funded counselor,Linda was the
primary person in the Victim Witness Program helping crime victims. Currently Linda provides a
variety of services in the Program including: providing victim information and support, assisting
crime victims with Victim Compensation applications(primarily victims of rape and sexual assault
on children),working with Deputy District Attorney staff to coordinate trials, gathering restitution
information primarily in felony cases, assisting with the Courtroom Assistance Program(CAP), and
performing various clerical and other duties.
Dana Mellon joined the Victim Witness Program December 4, 1995 as an Office Technician II.
This is a full-time position which is funded by Weld County General Funds as of January 1, 1994.
She learned her job responsibilities very quickly and is most efficient in this position. Dana provides
the Victims' Rights Act notification services. She has office experience and does an excellent job
of streamlining the procedures for our victim notification process. During 1997, Dana was asked
to develop a"tickler" system for VRA notifications that will allow our program to anticipate the next
critical stage for each VRA case being prosecuted by our office. This system is currently running
smoothly. Dana has also assisted in the development of a notebook that will be placed with clerical
staff in each of the divisions within the District Attorney's Office: District Court, County Court and
Juvenile Court. This notebook is designed to provide current procedures on VRA notification and
the various letters that are sent for critical stages.
Helene Garcia joined our office on August 5, 1999 as an Office Technician II. Helene has attended
the University of Northern Colorado in pursuit of a Business management degree. She is able to
communicate in Spanish (but is not fluent). She has extensive experience in data entry,
billing/insurance, processing claims,human resources, and general secretarial duties. Helene is a
quick learner and is already an asset to our office. She contributes to the office by serving as the
receptionist, greets the public at our second floor reception area, provides clerical support to the
Crime Victim Compensation Board, assists with VALE Board clerical needs, and is cross-trained
to assist with the Victims'Rights Act notification procedures. This allows each Office Technician
II position to be cross-trained and able to complete the necessary tasks when the other person is ill
or on vacation.
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Jennifer Mireles joined the District Attorney's Office on August 9, 1999 as Office Technician II in
the main DA reception area. Jennifer is a graduate of Greeley West High School and has work
experience in the following areas: customer service,phone skills, office machines, computer
technology. NOTE: This salary is paid by Weld County General Funds and is included in the main
District Attorney's Office budget.
Janna Miller joined our office on September 10, 1999 working part-time (30 hours per week) as
.Community Services Technician. Janna has a masters degree in audiology from the University of
Northern Colorado. Her work experience includes secretarial work, audiologist and testing for
hearing aids, medical work experience and data entry. This position provides assistance to the
Courtroom Assistance Program (CAP), receptionist duties, and the Victims' Rights Amendment
notification process. She will cross-train in all three areas to allow for more efficiency in
completing work projects, greeting/assisting the public, and providing the required assistance when
either of the Office Technician II staff are out of the office.
C.15. WHO WILL PROVIDE PROPOSED SERVICES? USE OF VOLUNTEERS,
(attached is job description of senior volunteer) SEE ATTACHMENT C.
Please refer to C.14 for description of staff who will provide all proposed services. As of October
1998, we began a new project which will utilize a Senior Volunteer. The project will be elderly
outreach to senior citizens (age 60 and above) who are listed as victims in cases being prosecuted
in the 19th Judicial District. We have two senior volunteers who participated in an extensive
training program to prepare them for the job duties. See attached job description. The senior
volunteers were recruited with the assistance of many of the local senior centers and RSVP of UNC.
The applicants were interviewed, job duties discussed in detail, and criminal history checks
performed. We plan to utilize the senior volunteers to the point of providing services to senior
victims.
D. EFFICIENCY DESCRIPTION
D.16. The 19th Judicial District Attorney's Office is applying for continued funding. Our success
rate is based on the fact that we have met or exceeded our proposed goals and objectives each year.
The Victim Witness Assistance Office provides quarterly reports to the VALE Board in a timely and
accurate manner.
D.17. PROJECTED COST PER CLIENT SERVED.
The following figures were used to calculate the projected cost per client served by the Victim
Witness Assistance Office: new cases per year in County Court(15,000),District Court(1,100) and
Juvenile Court (1,500); projected number of Crime Victim Compensation victim applications
received is 600; projected number of victim compensation victims to receive advocacy, education,
support, information and referrals is 5,000; projected number of VRA victims to receive services
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is 9,000, and projected number of domestic violence victims to receive services is 750. This is a
projected total of 32,950 victims that will be receiving services during 2000.
Projected cost per client served has been calculated three ways:
1) $193,433 -- 32,950 clients = $5.87 cost per client
(VA staff salary cost --# of clients)
2) $62,292 -- 32,950 = $1.89 cost per client
(VALE Grant --# of clients)
3) $125,000 -- 32,950 = $3.80 cost per client
(VALE Grant+Admin dollars --# of clients)
As you can see,the cost per client figures are very low when you consider the amount of time spent
with each client whether it be on the telephone, in person, or reviewing an application. The high
volume of clients service by the Victim Witness Office provides a very low cost per client; thus, the
program and services offered is extremely cost effective.
E. BUDGETARY INFORMATION
E.18. SEE ATTACHED BUDGET
E.19. EXPLAIN AND JUSTIFY THE PROJECT'S BUDGET AND RELATE ITEMS
BUDGETED TO PROJECT ACTIVITIES.
Personnel Costs: The Victim Witness Assistance Program is requesting the following funds:
a) VALE GRANT: $62,292 to pay for portions of staff salaries and benefits for
Community Programs Administrator/Victim Assistance Program,Community Counselor II, Office
Technician II(receptionist), and for the 3/4 part-time position of Community Services Technician.
b)* CVC ADMINISTRATIVE FUNDS: $31,775
c)* VALE ADMINISTRATIVE FUNDS: $38,319
*These funds will pay portions of salaries/benefits for Community Programs Administrator,
Community Counselor II, Office Technician II (receptionist), and for the part-time position of
Community Service Technician. The specific breakdown of the use of Administrative Funds is listed
below:
1) Community Programs Administrator: $27,292. This is 50% of the salary/benefit
package to support the remainder of personnel package for this position.
2) Community Counselor II: $11,126. This is 15%of the salary/benefit package to support
the remainder of personnel package for this position.
3) Community Service Technician (part-time position-30 hours/week) $2,766. This is 13%
of the salary/benefit package to support the remainder of this position. This position is
funded by both the VALE Grant and the VOCA Grant.
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4) Office Technician II: $21,524. This is 88 % of the salary/benefit package to support
the remainder of personnel cost for this position.
5) Supplies: $1,000
6) Purchased Services: $1,500. This includes printing, membership/fees, travel, meeting
expenses, etc.)
7) Accruals: $5,000. This amount is for the first two weeks of labor each new year.
8) Pagers: $275. This amount covers a one-year maintenance/service agreement with Action
Page.
Total request of Administrative Funds amounts to $62,292.
CVC Admin. Funds: $31,775; VALE Admin. Funds: $38,319.
NOTES:
1) In accordance with Weld County Personnel policies,the total salary/benefit amounts include
a 4%portion to pay cost-of-living increases for each stated position.
2) As these staff members may be eligible for and receive grade and/or step pay increases
during 2000,it may be necessary to request additional salary monies from the Administrative
Funds near the end of the calendar year. Please note that 2000 grade and/or step increases
have not been figured into the current grant dollar request.
TRAINING NEEDS:
All staff must provide services to crime victims and thus, it is crucial that all staff receive additional
training when appropriate. The Victim Witness Assistance Program will request funding for
training on an "as needed" basis if approved by the VALE Board. Training opportunities would
include workshops and conferences on topics relevant to crime victims and services to be offered,
COVA meetings and conferences, and networking meetings with other professionals.
Without the requested level of financial support, this Program will not be able to retain its current
staff and services to crime victims would have to be reduced.
E.20. IF APPL. IS FOR CONTINUED FUNDING: EXPLAIN ANY CHANGES IN PROPOSED
FUNDING.
Salary changes are the result of step increases, cost of living raise applied each January, and the
continuation of Janna Miller's position working 30 hours per week(effective 7-1-98).
E.21. HOW WILL FUTURE FUNDING NEEDS BE MET?
As in past years,the funding for the Victim Witness Assistance Program will come from a variety
of sources. First, the Program will continue to use its portion of the Crime Victim Compensation
and VALE collections to pay a portion of staff salaries/benefits and other related office expenses.
Second,the
Weld County General Funds will continue to pay for salaries/benefits for one Community Service
-13-
Technician(Linda Wurts), one Office Technician II (Dana Mellon) for Victims' Rights Act
notification services,VRA postage, and Victim Witness Program phone expenses. As of 4/97, the
Weld County Commissioners approved one additional full-time Office Technician II to the District
Attorney's Office of which 20 hours/week are assigned to the VRA Office tasks in the Victim
Witness Assistance Program. (NOTE: This salary is provided by the Weld County General Fund
in the main District Attorney's Office budget.) Third,the Program has received a 1997-99 VOCA
Grant (27 months) in the amount of$12,491 to pay a portion of the salaries/benefits for Karol
Koeltzow and Janna Miller. Finally, as there are only a limited number of dollars available to the
Victim Witness Program from governmental and private sources, we will continue to depend on the
VALE Board for sustaining financial support.
F. ATTACHMENTS
F.22 COPY OF OUR AGENCY'S CURRENT FISCAL-YEAR BUDGET.INCLUDING A LIST
OF ALL FUNDING SOURCES.
F.23 COPY OF OUR AGENCY'S MOST RECENT AUDIT REPORT.
F.24 LIST OF OUR AGENCY'S BOARD OF DIRECTORS:
Not applicable. The Weld County Board of Commissioners must approve all contracts that
our program enters into.
F.25 LETTERS OF SUPPORT
19TH JUDICIAL DISTRICT ATTORNEY'S OFFICE
VICTIM WITNESS PROGRAM
2000 BUDGET AND VALE GRANT ANALYSIS
ESTIMATED REVENUES
TOTAL
INCOME
VALE Grant $62,292
VOCA Grant $10,798
VALE Administrative Funds (10%) EST. $38,319
CVC Administrative Funds (10%) EST. $31,775
Weld County Gen. Funds (Personnel costs) $58,024
TOTAL ESTIMATED REVENUES: $201,208
ESTIMATED EXPENSES:
TOTAL VALE VALE
EXPENSE % EXPENSE
Salaries and Benefits:
Comm. Programs Administrator $54,585 50% $ 2 7 , 2 9 2
Comm. Sew. Counselor II $35,032 60% $ 1 6 , 6 8 8
Comm. Sew. Technician (f-t) $32,823 -0- -0-
Comm. Sew. Technician(p-t) $21,268 72% $ 1 5 , 3 1 2
Office Technician II (receptionist) $24,524 12% $3,000
Office Technician II $25,201 -0- -0-
Supplies $ 1,000
Purchased Services (includes printing, $ 1,500
membership/fees, travel, meeting expenses,
etc.)
Accruals (first two weeks/labor for 2000) $ 5,000
Pagers - one year maintenance/service $ 275
TOTAL ESTIMATED EXPENSES: $201,208 30% $ 6 2 , 2 9 2
•
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
DETAILED AGENCY RTTDGRT
16. DETAILED PROJECT BUDGET: Include the estimated cost of all resources needed to undertake the project.
round off figures to the nearest dollar. This budget page must include all monies available. In-kind
services need to be listed only in the budget narrative, not on this page.
CATEGORY
TOTAL TOTAL
a. Personnel (Employees)
(1) Salaries (list each position with salary rate and oerceytage of time devoted)
Community Programs Administrator 150 ti 27.292
Community Counselor II 160 t1 16,688
Office Technician II I i 12 tl
I 3,000
Community Service Technician II 172 tI 15.117 I
/YR I k I
I
Sihtnral of Personnel $62,292
I t
(2) PICA. Retirement, Fringe Benefits. etc
Total Personnel Costs 1 t $ $ 62,292
b. Suoolies and Other Operating Expenses (communications. reproduction)
Supplies I 1,000
Pagers
975
Purchased Services I 1500
Accruals ,
non
Total Suoolies and Operating Expenses I s s 7,775
c. Travel (itemize transoortation and subsistence)
*to be requested as needed
I I
Total Travel soars I s i sto be requested
d. P.rn:ipment (itemize)
I I
I L
Total Equipment Costs I $ I S
e. Professional Services (itemize individuals and organizations)
I I
I I
I I
Total Professional Services Costs I $ I $ -�-
f. TOW, PROJECT COST I s 70.094
g. Total Percent by Source Admin Funds 62,708 33%
(1) Federal Funds176CA 5 '109798 6'%,-- t
• (2) VALE Funds $ 62.292 11% t
(3) Other Funds Weld CO, 58,024 30
TOTAL S 193,433 100 1m)•
t
Please explain the source of "Other Funds" in the budget narrative.
17. BUDGET NARRATIVE: Explain and justify the project budget and relate the item budgeted to project
activities (use continuation sheets). GRAPP.VAL
-fr_ Victim's Assistance &
Law Enforcement Board
'-_*'•,% W * Nineteenth Judicial District
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4 . 2-105, (4 . 7) , Colorado law requires
the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4 . 1-302 . 5 AND
THE SERVICES DELINEATED PURSUANT TO SECTION 24-4 . 1-303 AND 24-
4 . 1-304 . SUCH WRITTEN ACKNOWLEDGEMENT SHALL BE ATTACHED TO
SUCH REQUESTING AGENCY'S OR PERSON' S APPLICATION FOR MONEYS
PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR
EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS PURSUANT TO
THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES THE
BOARD WITH SUCH WRITTEN ACKNOWLEDGEMENT.
The prospective grantee certifies to the VALE Board, by
submission of this completed Grant Applicant Memorandum of
Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and
understands the rights afforded to crime victims as required by
C.R. S . 24-4 . 2-105, (4 . 7) .
_ PROJECT DIRECTOR: Nancy I. Haffner (through 10-15-99)
Effective 10-16-99, Gary Rathke will become Project Director
PROJECT: 19th Judicial District Attorney's Office: Victim Witness Program
AGENCY: 19th Judicial District Attorney's Office
ADDRESS : P. 0. Box 1167, Greeley, CO 80632-1167
970-356-4010
r/
S I GNATURE DATE : 9- /7_ f
(NOTE : COPIES OF THE STATUTES DESCRIBED ABOVE WILL BE PROVIDED TO
PROSPECTIVE GRANT RECIPIENTS UPON REQUEST. ) GRVRA.VAL
Post Office Box 1167.915 Tenth Street•Greeley, CO 80632•(970) 356-4010•FAX(970)352-8023
ATTACHMENTS
ATTACHMENT A: Budget Summary for Breakdown of Costs for
VALE Grant and Administrative Funds
ATTACHMENT B: Letters of Support:
A. M. Dominguez, Jr., District Attorney
Sharon A.Mitchell,Executive Director,A Woman's Place,Inc.
Rita F.Ashliman,Program Director/Coordinator,South Weld
Victim Services
Shellie Larson, Greeley Police Department Victim Services
Anpeytu Raben, Director, Sexual Assault Survivors, Inc.
Sheri Mann, Probation, Victim Services
ATTACHMENT C: Job Description of Senior Volunteer position
ATTACHMENT D: Weld County Comprehensive Annual Financial Report(Audit):
year ended 1998
ATTACHMENT A
BUDGET SUMMARY FOR BREAKDOWN OF COSTS FOR
VALE GRANT AND ADMINISTRATIVE FUNDS
A) VALE Grant: $62,292
Community Prog. Admin., Gary Ratlike (50 %) $27,292
Community Counselor II, Karol Koeltzow (60%) $16,688
Office Technician II, Helene Garcia (12%) $ 3,000
Community Serv. Technician, Janna Miller(pt) (72%) $15,312
TOTAL: $62,292
B) VALE/CVC Administrative Funds: $70,094
Remainder of Gary Rathke's salary/benefits: $27,292
Remainder of Karol Koeltzow's salary/benefits: $11,126
Remainder of Helene Garcia's salary/benefits: $21,524
Remainder of Janna Miller's salary/benefits: $ 2,766
Supplies: $ 1,000
Purchased Services: $ 1,500
Accruals: $ 5,000
Pagers: $ 275
TOTAL: $70,094
CVC portion of Admin. Funds: $31,775
VALE portion of Admin Funds: $38,319
DIVER/99VALE.NIH
dt ATT
sce ,p District Attorney's Office
co m Nineteenth Judicial District
%� A.M. Dominguez, Jr. - District Attorney
" \; Thomas Quammen - Assistant District Attorney
September 10, 1999
Dear V.A.L.E. Board Members:
I would like to offer this letter of support as we present our 2000 V.A.L.E. grant proposal. The
Victim Witness Assistance Program component of the 19th Judicial District Attorney's Office relies
upon funding from the V.A.L.E. Board and its supplemental resources for a significant portion of
our program needs that are mandated by state law. These needs could not be met without your
assistance as there is a lack of governmental funds to meet the requirements of our program.
The Victim Witness Assistance staff provide unique services for the communities of our judicial
district. We do not duplicate services offered by any other agency. We provide direct services to
victims and witnesses of crime and offer them education and support for their respective case
throughout the prosecution process. We work very closely with numerous other agencies throughout
Weld County to ensure that the victims and witnesses are provided with the resources that are
available to them. People that experience victimization are particularly vulnerable; and by agency
cooperation, we strive to empower them with accurate information and resources.
Therefore,the services provided by the Victim Witness Assistance Program are tailored to meet the
needs of our judicial district.
Sincerely,
A. M. D inguez, Jr.
District Attorney
Post Office Box 1167• 915 Tenth Street•Greeley, CO 80632 • (970) 356-4010• FAX (970) 352-8023
A Woman 's Place, Inc.
A domestic violence agency for Weld & northern Adams' Counties
Information/Donations (970)351-0476 Executive Director (970)506-2733
Fort Lupton Office (303)857-2642 24-Hour Crisis Line (970)356.4226
August 30, 1999
Dear VALE Board Members:
A Woman's Place, Inc. and the Office of the District Attorney
Victim/Witness Assistance Program collaborate on a regular basis to
assist domestic violence victims/survivors. The Victim/Witness
Assistance Program plays an integral role with our domestic violence
program in empowering women through the court system. The women are
kept informed on their abusers' cases, and they receive legal advocacy and
victim compensation services as needed by a very knowledgeable staff.
Our counselors, legal advocates, and case manager work more effectively
with domestic violence victims/survivors insuring them of their rights
and helping them overcome their fears because of this program. It is the
continual referring and networking of our two programs that makes this a
very successful partnership.
Funding the Victim/Witness Assistance Program gives many women the
opportunity and the courage to follow through and take the necessary
steps to end domestic violence in their lives and in their children's lives.
I strongly recommend continual funding for this outstanding program due
to the expertise of the staff and the needed services they offer to
victims/survivors in Weld County.
Sincerely,
Sharon A. Mitchell
Executive Director
P.O. Box 71 • Greeley, Colorado 80632 0 A linked Way Agency P.O. Box 312 • Fort Lupton, Colorado 80621
SOUTH WELD VICTIM SERVICES PROGRAM
FAX(970)785-2476-email I RitaSWVS®ao oatWeb site http://memberswoni.com/SWVSProgram
Office Location: 400 G 'A'vom'e Q 3*9-YlaCtelr le CO 80651
A /\
PHONE(970)785-2 ,(363)1.44171
'pA
!I t t SEP I 0 1s q �'' '
alatitilliv_stivi
September 7, 1999
19th Judicial District VALE Board
District Attorney's Office
P.O. Box# 1167
Greeley, CO 80634
Dear VALE Board;
It is my privilege to write a letter of support for continued funding of the Victim Witness
Program within the 19th Judicial District Attorney's Office. As Program Coordinator of
the South Weld Victim Services Program I have had close contact with this invaluable
department since our program was established in 1995.
Realizing that many have already suffered needlessly from the crimes committed against
them, each of our programs strive to see that they do not have to face any additional
victimization while dealing with the Weld County Judicial System.
The close networking that our two programs have consistently maintained sees that the
victims/witnesses have a smooth transition from the immediate onset of their victimization
throughout their entire court process. We are committed in seeing that they receive no
less than the defendant in their case.
I recommend that you give serious consideration for continual funding of the Victim
Witness Program. Its committed staff has made an impressive impact within Weld
County.
Sincerely,
er�
` Lie ulV 1 ar\_,
Rita F. Ashliman
Program Coordinator
South Weld Victim Services
Services Available To: Aristocrat Acres,Dacono,Weld portion of Erie,Evanston,
Firestone,Fort Lupton,Frederick,Gilcrest,Hudson,Keenesburg,Lochbuie,Mead,Platteville,
Roggen,Wattenburg, the Weld County area within AND any immediate surrounding areas
S F , f
VEM
. ,. POLICE DEPARTMENT '
City of PUBLIC SAFETY BUILDING, 919 7TH STREET,GREELEY,COLORADO 80631 (970)350-9605
Greeley
September 9, 1999
V.A.L.E. Board
1O Judicial District
Greeley, CO 80631
Dear V.A.L.E. Board,
I am pleased to write this letter in support of the Victim/Witness Assistance Unit of the
District Attorney's Office inthe Nineteenth Judicial District. The Greeley Police DepartmentVictim
Services Program has had the opportunity to work closely with the Victim/Witness Assistance office
since our inception three years ago. For cases that proceed on to the District Attorney's Office for
filing, they are one of the most important referrals we can make to victims. People are able to
transition smoothly from one agency to another.
Our Victim Services Program provides initial crisis intervention and information about the
resources available and some education about the particular victimization experienced. It can be
very reinforcing when someone hears something from one source and then this is again reiterated
a short time later. This is a very important component of the cooperation between our agencies.
The Victim/Witness Unit of the District Attorney's Office is a vital resource to the victims
of crime. The information provided by them is crucial to the successful prosecution of a case and
the emotional impact the criminal justice system has on the people adversely affected by crime.
Sincerely,
Shellie K. Larson
Greeley Police Department
Victim Services Program
SERVING OUR COMMUNITY • I T ' 9 A TRADITION
We promise to preserve and improve lEie rJualy of l/e`or✓9reefey lAiroug lime(, cour/eous anolcos/e/Tec/ioe service.
S£XVAL ASSAVLT SVRVIVORS, INC.
s1 PO BOX 5135 GREELEY,CO 80631-0135 (970)352-RAPE(7273)
Sss
9 September 1999
To Whom This May Concern:
As Director of Sexual Assault Survivors, Inc., I am pleased to write this letter of support for the
19th Judicial District's Victim Witness Program. Time and again, this program has been very
successful in providing high quality services to persons victimized by crime. We enjoy the
professionalism and cooperation which exists between us, and collaborate to ensure that victims
receive necessary but unduplicated services from both organizations.
The program's experience and dedication has a positive history in our area and continues to be a
dignified and respectful resource for victims, and other service organizations which may need
information and referrals. The Victim Witness Program and SASI also collaborate in victim
advocate and service provider training and community awareness activities such as National
Crime Victims' Rights Week. We are confident that services to our community are more
comprehensive because of our efforts.
Because I value greatly the opportunity I have to work with Nancy Haffner and the program's
staff, I strongly support continued funding for the Victim Witness Program.
Sincerely,
A I Cep
Anpe u R
Director, SASI
OE•CO
tO O"T. .$ $ DEPARTMENT OF PROBATION SERVICES
•\ rW '� Nineteenth Judicial District: Serving Weld County
!874 Nancy Kroll, Chief Probation Officer
Weld County Centennial Annex
9.31 Ninth Avenue,Second Floor
Weld County North lad Complex
Greeley,Colorado 110611 ree
C "O"Street
(9701356-4000 Greeley,Colorado 00631
(9701356-s00o
Fax;(9701351-6695
Fax:(9701304-6463
To: The Weld County Victim Assistant and Law
Enforcement Board. (VALE)
From: Sheri Mann
Victim Assistant Coordinator
Weld County Probation
Re: Letter Of Support
It has recently come to my attention that the Victim Witness Program
from our District Attorney's Office is currently seeking funding for their
Victim Witness Program for the year 2000.
If at all possible, I would ask that you grant the Victim Witness Program
funds to continue their exceptional program.
Here in Probation we are also asking for funding. We do not consider the
Probation Victim Service Program and the Victim Witness Program to be
competitors for the same money. In reality, we are partners serving
victims at different times after the victimization. During the past two
years, we have build an very professional relationship as partners in
attempting to meet the needs of victims of crime within our community.
Each of our programs would not be where we are today without the
cooperation our departments are able to share.
Victims in our community have benefited from the VALE Boards ability to
grant funds to both the Victim Witness Program and the Probation Victim
Service Program. I would ask that you allow this partnership to continue
for the good of the victims within our community.
Sincerely,
Sheri Mann/Victim Assistant Coordinator/Weld County Probation
Office Hours:8:00 a.m,to 5:00 p.m.
Monday through Friday
Clued Huhd.w.
ATTACHMENT C
JOB DESCRIPTION
Position: (Volunteer) Senior Project Assistant, Victim Assistance Office
Range of Hours: 2 - 10 hours per week
Department: Community Programs, District Attorney's Office
Immediate Supervisor: Community Programs Administrator and the Assistant Community
Programs Administrator
General Supervisors: The District Attorney and the Assistant District Attorney
Supervisory Functions: None
Job Qualifications: This position will be working with the senior population (age 60 and above)
and must have good interpersonal skills. Considerable knowledge of spelling, punctuation and
grammar, general office practices and procedures, good communication (verbal and written) skills,
good telephone skills. General knowledge of computer skills to include word processing, personal
computers helpful but not required. Must have good organizational skills with attention to accuracy
and details. Knowledge of community resources specific to senior needs. Ability to follow verbal
and written instructions. Establish and maintain effective working relationships with employees,
agencies and the public. Must have high school diploma or equivalent course work in general office
procedures as it relates to this position. Experience working with the public is helpful.
Date of Job Description: August, 1998
Job Duties: Contacts with seniors (telephone, in person and letters). Compile and send out special
VRA (Victims' Rights Amendment)/senior information packets. Document all correspondence,
phone calls made and received,change of address, etc. Identify community resources and provide
information for the victim regarding areas including housing, transportation, medical, etc. and make
referrals when appropriate. Provide information, education and support to victims regarding
involvement in the criminal justice system. Work with staff to provide/arrange for personal
appointments and/or case follow-up. Provide outreach to the local community to educate as to the
services provided to seniors through the District Attorney's Victim Assistance Program. Be familiar
with and conform behavior to the office policies and the contents of the "DA Handbook."
DIVERNOLPOS NIH
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