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Home My WebLink About970745.tiffRESOLUTION RE: APPROVE 1996 VOCA ASSISTANCE APPLICATION FROM 19TH JUDICIAL DISTRICT ATTORNEY'S OFFICE FOR DOMESTIC VIOLENCE AND SPECIAL POPULATIONS LIAISON PROJECT TO DIVISION OF CRIMINAL JUSTICE AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a 1996 VOCA Assistance Application for Domestic Violence and Special Populations Liaison Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Division of Criminal Justice, with terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1996 VOCA Assistance Application for Domestic Violence and Special Populations Liaison Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Division of Criminal Justice be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 16th day of April, A.D., 1997. APP eputy Cler' o the Board . DR BOARD OF COUNTY COMMISSIONERS WELD C,QJ,JNTY, COLORADO eorge E" Baxter, Chair EXCUSED C • ' stance L. Harbe . Pr , Tem Dale K. Hall (14/.-/C off- f_41/ e ! Barbara J. Kirkmeye y 970745 DA0013 1996 VOCA ASSISTANCE APPLICATION TITLE PAGE Please read instructions for each page. 'age o a 1. Project Name: 19th Judicial District Attorney's Domestic Violence and Special Populations Liaison Project 2. Brief Project Description: This project will provide direct services to domestic violence victims and their children and will enhance and expand direct services to elderly, disabled, and assault victims of crime. i.e.. victim compensation, referral rn community agencies and liaison within the criminal justice system. 3. Applicant Agency: 19th Judicial District Attorney's Office Address: P. 0. Box 1167, Greeley, CO 80632 Telephone: (970 1 356-4010 U.S. Congressional District: Fourth County: Weld Federal Employer ID Number: 8 4 6 0 0 0 8 1 3 Judicial District in which Agency is located: Nineteenth Community Programs 4. Project Director: Nancy I. Haffner . Agency Position: Administrator Telephone: ( 970 ) 356-4010 Fax Number: ( 970 ) 352-8023 5. Federal VOCA Funds Requested: $ 45 , °7(' . 0° 6. Prior VOCA Funding for this Project: (27 months) Source of match: X Cash In -kind Grant Number: 96 -VA -19-63 Amount: $ 5287.00 Grant Number: 95 -VA -19-63 Amount: $ 5087.00 Grant Number: 94 -VA -19-63 Amount: $ 4700.00 7. Primary Types of Victims to be Served by this Project (The sum of all priority categories chosen must total to 100%): Programs with combined services must estimate a percentage of total VOCA caseload for each type of victim served. Priority Categories 5 % Child Abuse (circle: physical and/or sexual) 75 % Domestic Violence (includes child victims of domestic violence) 10 % Sexual Assault (circle: adult sex assault victims and/or adults molested as children) 10 % Previously Underserved (specify types & percents) % drug related vehicular assault/homicide 2 % Elder Abuse % Gang Violence % Homicide Survivors % Robbery 2% Other (please specify) 6 % Assault % Hate Violence Disabled 100 % Total 8. Did the applicant submit a copy of this application to its local VALE Board, or the State VALE Board, as required? Date of Submission: April 23, 1997 In Which Judicial District: Nineteen 970745 vagnu.app tcised 3/97 VOCA ASSISTANCE APPLICATION Page 2 of 23 9. Purpose of Application: (Check only one) _ a. Start a pew victim services project in a new or existing agency which did not previously serve victims of crime. x b. Continue a victim assistance project funded by VOCA in a previous year. c. Expand or enhance an stin victim assistance project trot funded by VOCA in the previous year. d. Start or continue a tribal victim assistance project on a Native American reservation. 10. Requested VOCA funds will be used to: a. Expand services into a new geographic area _ b. Offer new types of services x c. Serve additional victim populations x d. Continue existing services to crime victims e. Other 11. Description of Applicant Agency: _ Criminal Justice/Government _ Non -Criminal Justice/Government _ Native American Tribe or Org. _ Law Enforcement (Identify) _ On Reservation X Prosecution _ Off Reservation _ Court _ Private Non -Profit Organization Corrections 12. Total funding for agency's victim services program: Please provide information for the 12 month periods. If another time period is used, please indicate the months here, i.e. calendar year. Actual Revenues Rec'd Anticipated Revenues Oct/96 to Seot/97 Oct/97 to Sept/98 - Sources of Revenue Federal funds (excluding VOCA) VOCA federal $ (not match) State funds Local VALE funds Local Government funds Private funds TOTAL 5287.00 $ -0- $ 46,277.00 $ 65,632.00 $ -0- $ 117,196.00 $ -0- $ 19,771 VOCA $ -0- $ 51,747 Dist.. k(sl: 19 $ 85,494 Weld County $ —0- $157,012 1997 VOCA request and matching funds will represent approximately % of the agency's annual victim assistance budget. 13. VOCA Project Staff: Identify number and FTE (full-time equivalent) of staff assigned to the proposed VOCA project. 2 number of PAID staff i number of DIRECT SERVICES VOLUNTEER staff . 70 FTE of PAW staff . 0'i FTE of DIRECT SERVICES VOLUNTEER staff (record also on page 5, #19) I Wish to apply for a waiver of the requirement to use volunteers in VOCA project. Explain on page 5, #19. 14. Types of Services to be Provided by this Project (check all that apply): Assistance with/referral to Victim Compensation (required by federal VOC Crisis Counseling (in person) Follow-up Contact Therapy Group Treatment/Support Hotline Counseling _X_ Shelter Safehousing Information/Referral (in person) Criminal Justice Advocacy Emergency Financial Assistance A regulations) Emergency Legal Advocacy X Personal Advocacy X Telephone Contacts (Info/ referral) X Other (as specified below) Courtroom Assistance Program 971Y7 7vagm/.app Revised 3/97 VOCA ASSISTANCE APPLICATION Page 3 of 23 15-18 Proposed VOCA Project Summary 15. Statement of Need for this proposed VOCA Project in the community: Does your proposed VOCA project serve more than one law enforcement jurisdiction? Please explain. Domestic violence continues to grow in the 19th Judicial District (synonymous with Weld County). The statistics indicate the severity of domestic violence problems and the need for victim services within the District Attorney's Office, particularly at the critical early stages of the criminal justice process. There are 22 law enforcement agencies within Weld County who may refer domestic violence cases to our office, During 1996, A Woman's Place, Inc. ( the battered women's shelter in Greeley), reported 3,394 nights of crisis shelter given to 97 battered women and 130 children. Their agency also served 607 clients in their outreach program in Fort Lupton, Colorado. These numbers impact our office as we provide education, legal liaison with the Deputy District Attorneys, community referrals, individual support and courtroom support services to these victims. Our program is the only one of its kind within the 19th Judicial District., The special populations of elderly, disabled, and survivors of homicide are in great need of these same services. Currently, there are no unique services for the elderly and disabled within the 19th Judicial District's criminal justice system. We feel that by targeting these special populations, we will be empowering them to be invested in the court process and their own recovery. 16. Proposed VOCA Project Description: Contact person:Nancy I . Haf fner Phone #: ( )970-356-4010 Describe the specific part of your total program that VOCA funds will support. The 19th Judicial District Attorney's Domestic Violence and Special Populations Victim Liaison Project is staffed with one .20 FTE, Community Counselor II, and one .50 FTE, Community Services Technician I, and one volunteer. The staff members and the volunteer work directly with domestic violence as well as the elderly, disabled, and survivors of homicide victims of crime and assist with the coordination of services for child abuse and adult sexual abuse victims. Expansion of services during 1994-95 included the Courtroom Assistance Program (CAP) to provide victims with courtroom education, orientation, personal support, and crisis counseling throughout the criminal justice process. Domestic violence victims are referred to this project by A Woman's Place, Inc. (domestic violence shelter), Greeley Police Department Victim Services Program (including Evans, LaSalle, Kersey, Johnstown, Miilliken, and Windsor), Brighton Police Department Victim Advocate Program, and Fort Lupton Police Department Victim Services Program. It is at this time that the support services and education are offered to that victim, i.e., court process information, bond/sentencing options, referrals to other agencies, victim compensation and crisis cousneling is provided. This project will provide legal liaison, education and personal support services to elderly, disabled, and survivors of homicide victims who are referred to the 19th Judicial District criminal justice system. Referrals will come from law enforcement, the District Attorney's office, and other agencies working with these special populations. As a part of the District Attorney's office, this project continues to educate law enforcement, the deputy district attorney's, and the community agencies about the special services to be provided by this project early in the criminal justice process and to collect data on numbers served for future planning. Staff members providing the serivces listed above include Travis Niehaus, Barbara Cushman, Gary Rathke and Linda Wurts. They may be contacted at 970-356-4010. 9707'253791; VOCA ASSISTANCE APPLICATION Page 4 of 23 17. Goals and Objectives for proposed VOCA Project: If these goals and objectives are also supported by other funding sources, calculate the percentage supported by VOCA assistance funds: % (see also instructions for #12 page 2.) The number of unduplicated victims (primary and secondary) served in a 12 month period is estimated to be: 1 , 100 For continuing VOCA projects, identify new or additional goals and objectives by marking them as such. victims. COAL 1: To enhance and expand direct services to victims of crime in the form of criminal justice support and education to victims of domestic violence in the 19th Judicial District OBJECTIVES: - By September 30, 1998, the Project will provide liaison services to 750 domestic violence victims (i.e., case status, deputy district attorney's drop charge policy, bond conditions, disposition). This will include courtroom assistance to victims of domestic violence. This is a 50% increase over 1996-97 goal of 500. - By September 30, 1998, to provide services to 35 child victims of domestic violence or sexual assault victims and their families. These services will include liaison services, individual and family support and education on the criminal justice process. This is a 41% decrease in 1996-97 goal of 60. By September 30, 1998, the Project will provide victims of domestic violence with 1000 referrals to other community agencies including victim compensation, A Woman's Place, legal aid, mental health services, Dept. of Social Services, child advocacy and resource education, Inc., WIRS (Weld Info. & Referral Serv.), and Weld Food Bank for services. This is an increase of 25% over 1996-97 goal of 750. - GOAL 2: To provide direct services earlier in the prosecution process to assault on elderly and disabled victims and to survivors of homicide victims within the 19th Judicial Dist. This will include criminal justice support services and education in the form of DA liaison, community referrals, case status, disposition and courtroom assistance. OBJECTIVES: - By September 30, 1998, to act as liaison to a total of 25 elderly, disabled, and sur- vivors of homicide victims of crime between the victim and the deputy district attorney by providing legal education, liaison, referrals, support services and courtroom assis- tance.* - By September 30,1998, the Project will provide direct services and assistance to a total of 15 elderly, disabled and survivors of homicide victims of crime in applying for Victim Compensation funds.* - By September 30,1998, to assist with support services to 40 victims of child and adult sexual assault within the 19th Judicial District Attorney's Office.* *Percentages are not available as we are adding "survivors of homicide" to this Goal for 1997-99. 9'70'74 de3/97 VOCA ASSISTANCE APPLICATION Page 5 of 23 18. TO BE COMPLETED BY CONTINUING APPLICANTS ONLY. NEW PROJECTS NEED NOT COMPLETE. Concisely describe any major differences between your 1996 VOCA Project and the proposed 1997 VOCA Project. Explain any increase requested over your 1996 award amount. A. Similarities: Our project continues to concentrate on direct services to special populations (domestic violence, elderly and disabled). We have added survivors of homicide for 1997. With all of these categories, we expect continued increases in numbers due to the impact of the Victims' Rights Amendment. We continue to receive numerous referrals from police department victim services programs within our jurisdiction. Deputy DA's in our office also provide referrals. B. Major differences: As you can see from our goals and objectives, we have taken a close look at the numbers assigned to each. Our collaborative efforts with other agencies is very strong as we communicate on a regular basis and refer based on the expertise and services offered by each agency. We recognize the need for unduplicated services provided by each agency. Travis Niehaus, Nancy Haffner and Barbara Cushman all actively participate in local coalitions, professional groups, etc. C & D. Amount of increase in funding: 1) Travis Niehaus: rate of pay has a small increase due to eligibility of a step increase effective 5/97. Also built into the budget is the yearly anticipated 4% cost of living increase each January. She will be eligible for her next step increase in pay 5/99. 2) Barbara Cushman is currently working 20 hours/week and is paid through the VALE grant and admin. fees. We are asking for VOCA grant dollars for the additional 20 hours per week to bring her position to full time. Thus, we are asking for 20 hours/week as well as a portion of the benefits package provided to full-time staff. She will be eligible for step increases in pay as of 7/98 and 1/99 that will reflect into this request. See budget page for more details. 19. Describe your current and/or proposed DIRECT SERVICES VOLUNTEER program. Address all aspects, i.e., recruitment, screening, orientation, supervision and on -going training. If requesting a waiver of the federal VOCA requirement to utilize volunteers, explain here. Number of direct services volunteers: one FTE OF DIRECT SERVICES VOLUNTEER STAFF: . 03 Brief job description for volunteers: see below The volunteer program has been developed for a number of years. Recruitment comes from a variety of resources such as public interest, junior college and university students, and community agencies. Screening is initially done by Nancy Haffner, administrator, and if interests match the needs of our office and the professional growth that we can offer, the applicant is then referred to Travis Niehaus who meets with the applicant. She reviews the responsibilities and time commitment that will be expected of the applicant. A criminal history check is completed and references are checked. Once selected, a detailed orientation/training is scheduled which includes all program staff taking a part. The volunteer then shadows staff members for 3 weeks before being able to operate alone. An extensive training manual is provided to the volunteer. Supervision is provided primarily by Travis; however, all staff actively provide daily supervision. On -going training includes learning general responsibilities of each staff member, attending staff meetings, frequent court observations, and shadowing. The volunteer provides direct services to victims of crime both on the phone and in person. The direct services primarily include criminal justice advocacy, case status information, and answering of general questions or referrals to community agencies. 97vagru.app 970745ed 3/92 VOCA ASSISTANCE APPLICATION Page 6 of 23 20 - 22 Budget Section 20. Detailed VOCA Project Budget: This budget details the total VOCA Project cost - the resources covered by both the federal portion and the required heal match as calculated on the Match Work Sheet. $e certain to include match and do not exceed the required match. Carefully review instructions for pages 6-8, and pages I-6 and I-7 of the General Guidelines for ineligible VOCA costs. Put an asterisk (9 to mark items that are cash or in -kind match. ROUND TO NEAREST WHOLE DOLLAR PERSONNEL (Employees) Total Cost (Per Line Item) Cost Total Name of employee/Job Position Annual Full-time Salary % of Time for VOCA Project Travis Niehaus Comm. Counselor II $35,440 S18_146 /YR X .20 % = 7088+7629+1908 = 16,625 29,351 Barbara Cushman Comm Serv. Tech I $25,366 $26 669 /YR X .50 % = 12,683+13,334+2334= /YR X % _ Subtotal of Personnel FICA, Retirement, Fringe Benefits X % of Salary = Total Personnel Cost *benefit pkg already calculated in above figures $ 45,976 .00 SUPPLIES AND OPERATING EXPENSES (communications, copying, rent, phone, registration fees and items under $1000 to purchase) $7,338* (For Earbara: match wi Office supplies ($128/month x 27mo) be paid 3,471 from Admin F 7,338 S+ 4,156 .00 Copying (400 copies/yr @•20/ea=$80/yr; 27 mo = 180 180 COVA Conf (1997,98,99) $135/year Reg. fees: DomVio Conf (1998,99) $50/year 405 100 Total Supplies and Operating Cost INSTATE TRAVEL (itemize transportation & subsistence) $ —0— .00 Total Instate Travel Cost EQUIPMENT (itemize, includes items over $1000 to purchase) $ .00 —0— Total Equipment Cost PROFESSIONAL SERVICES (itemilP individuals and organizations) Total Professional Services Cost $ —0— .00 TOTAL PROJECT COST (VOCA request $45 , 976 + Match $ 11,494 ) = $57,4 70 .00 2/ ino/D 1S) 11 nds'' U 97va rnr.app 970745-'3/9' VOCA ASSISTANCE APPLICATION Page 7 of 23 $45,976. .00 21. Budget Summary for proposed VOCA project: ROUND TO THE NEAREST WHOLE DOLLAR VOCA Request Cash Match hi -Kind Match TOTALS Personnel $45,976.00 %$7,338 —Barb ara Cushman *w ill be paid.6y Supplies and Operating $4,156 —Tray is Niehaus .00 Travel .00 Equipment .00 Professional Services .00 TOTALS .00 .00 .00 .00 Required Match Total (cash match + in -kind match) Total Project Cost $11,494.00 .00 $57,470.00 .00 Indicate choice from match work sheet: X a. N')* Continuing Project b. Tribal Project on Reservation What is the SOURCE of the matching funds? Cash Match: see below 20% non-federal match required 5% non-federal match required In -Kind Match: valued at $ per Admin Fun * $7,338 cash match for B. Cushman will be paid from District Attorney Administrative Funds. $4,56 cash match for T. Niehaus will be supplies and operating expenses to be paid from Weld County General Funds. 9707 45ed 3/9; VOCA ASSISTANCE APPLICATION Page 8 of 23 22. Budget Narrative: Explain and justify the proposed VOCA project budget as outlined on pages 6 and 7. Follow instructions and address each item in the budget. List the name of the employee, other sources and amounts of financial support for this position and the total % of time for this position when all funding sources are considered. Describe efforts made to obtain financial support from local and/or other resources, including those efforts where funding was denied or not available. PERSONNEL COSTS: a) TRAVIS NIEHAUS: Salary figures are based upon the 1997 pay scale of the Weld County Personnel Office. A detailed worksheet is included in the Appendix section to show how figures were calculated for the 27 month period of this grant. Figures include step increases and cost of living raises. Ms. Niehaus devotes 20% of her time exclusively to the Domestic Violence and Special Populations Liaison Project. The remaining portion of her salary is taken from the VALE Grant and VALE/Victim Comp Administrative Funds. Travis is a Community Counselor II, grade 26, per the Weld County Personnel system. b) BARBARA CUSHMAN: Salary figures are based upon the 1997 pay scale of the Weld County Personnel Office. A detailed worksheet is included in the Appendix section to show how figures were calculated for the 27 month period of this grant. Figures include step increases and cost of living raises. Ms. Cushman is currently a 20 -hour per week employee with salary monies coming from the VALE Grant and VALE/Victim Compensation Administrative Funds. This grant request is asking for an additional 20 hours per week which would bring her position to full-time. The VOCA grant would provide funding for the entire additional 20 hours/week. Ms. Cushman's duties would be providing direct services to victim of crime. Barbara is a Community Services Technician I, grade 16, per the Weld County Personnel system. BENEFITS: The benefit package, 25% of the salary figure, has been calculated for the purposes of this grant request. The detailed worksheets provided in the Appendix will provide exact figures. SUPPLIES AND OPERATING EXPENSES: Copying, supplies and registration fees are included in the cash match for Travis Niehaus only. Copying costs are based on 20 cents/copy which includes maintenance costs. Projected copying comes to 400 copies/year; at 20 cents per copy - yield is $80/year. Supplies are provided by Weld County and include all materials used for this Project (letterhead, envelopes, pens, pencils, etc.) The monthly match amount, over 27 months, breaks down to approximately $128/month for supplies. Conference registration fees include COVA conference for 1997, 1998, 1999 at $135/year; and the Domestic Violence conference for 1998 and 1999 at $50/year. NOTE: The cash match for Barbara Cushman's position will be taken from the VALE/Victim Compensation Administrative Fund account. STATE TRAVEL: not applicable. EOUIPMENT: not applicable. CONSULTANT/PROFESSIONAL SERVICES: not applicable. SUMMARY OF REOUEST FOR 27 MONTH PERIOD: PERSONNEL: Salary for Travis Niehaus: Salary for Barbara Cushman: SUPPLIES/OPERATING EXPENSES (for Travis only) Office supplies Copying Registration fees CASH MATCH FOR BARBARA CUSHMAN to be paid from Administrative Fund $16,625 $29,351 =$45,976 3,471 180 505 = $4156 = $7338* TOTAL VOCA FUNDS REQUESTED: $57,470 97014537 VOCA ASSISTANCE APPLICATION Page 9 of 23 Match Work Sheet: DO NOT INCLUDE THIS PAGE OR THE REST OF THE APPLICATION WHEN MAKING THE 30 COPIES FOR THE COORDINATING COMMTITEE. The VOCA budget on pages 6 and 7 must include the appropriate match. It is important that the match amount is computed correctly because the same budget restrictions apply to match that apply to the federal award. On page 2, item #9, you indicated that this proposed VOCA project: Required Match Federal Percent a. a new project, continues a VOCA project, or existing program 20% or .20 80% or .80 b. starts or operates a tribal project on a Native American reservation 5% or .05 95% or .95 Select the appropriate letter above to determine required match. a) T. Niehaus $16,625 1, $ b) B. Cushman $29,351 Federal VOCA dollars requested a) $20,781 $ b) $36,689 Total Project Cost from above (Rounded to the nearest whole dollar) 2. Grant Match Summary: Federal VOCA dollars requested Required match Total VOCA Project Cost .80 Figures are for 27 month period of time. a) $20,781 $ b) $36,689 Federal percent for letter selected Total Project Cost a) $16,625 b) $29,351 Federal VOCA dollars requested a) $ b) $4,156.00 $7,338.00* Admin Funds Required Match T. NIEHAUS B. CUSHMAN TOTALS $ 16,625 _ $29,351 $45,976 $ 4,156 7,338 11,494 $ 20,781 $36,689 $57,470 All budget pages MUST agree with the above figures. EXAMPLE for new, continuing or existing project: 1. $ 12.250.00 — .80 = $ 15.312.50 Federal VOCA $ requested Federal portion for letter selected Total Project Cost 12.250.00 = $ 3.063.00 2. $ 15.313.00 - $ Total Project Cost from above Federal VOCA dollars requested Required Match (Rounded to the nearest whole dollar) 3. Grant Match Summary: Federal VOCA $ requested (no match) Required match Total VOCA Project Cost $ 12.250.00 $ 3.063.00 $ 15.313.00 9IO/45:3/9 VOCA ASSISTANCE APPLICATION Page 10 of 23 23 - 29. Organizational Qualifications 23. Brief organizational description and history: The Victim Assistance Office was established in May, 1980 by District Attorney Robert Miller. The primary purpose of this office is to enforce the law and to represent the People in the prosecution of crimes that occur within the area of the 19th Judicial District and to investigate criminal matters, represent the People in seizing property that has been used as a putlic nuisance, provide administrative and legal assistance for certain statutorily created boards, and to maintain a juvenile diversion program, In addition to the Victim Assistance Program, other departments include: trial division, clerical division, community programs division, investigation unit, and the consumer fraud uint. It is the belief of this Office that crime victims have the right to he treated with dignity, fairness and respect. Therefore, the Victim Assistance Program supports the rights of crime victims to be informed, present and heard at critical stages of the criminal justice process as defined by the General Assembly (C.R.S. 24-1-302). 24. Describe the network of victim services in your service area, including how your agency's VOCA project fits into that system. Address all issues listed in instructions andinclude any efforts to serve federal crime victims. The Domestic Violence Coalition is a networking group of numerous agencies who meet on a monthly basis to share ideas and information. The Coordinating Committee for Victims of Crime provides an excellent networking opportunity for agencies serving victims of crime. A crime victim's flow chart was the product of this committee to assure coordinating, non -duplicating services for victims. Our office works very closely with the agencies listed below in order to provide unduplicated services and referrals for victims of crime. We receive referrals from most of the agencies we work with and have frequent phone contact as well. A Woman's Place: emergency shelter, support groups, referrals for domestic violence victims and their children. Area Agency on Aging_ information and referral for elderly. child advocacy and referral education, inc.: information, support, education and assistance for child abuse victims and parents. Choices for Independent Living: services for disabled. Colorado State Patrol Victim Services: assistance to victims of vehicular crimes. D.A. Victim Assistance Program: case status information, community referrals, victim compensation information/assistance (including filing of claim forms when eligible), restitution assistance, courtroom assistance program, direct services for victims of domestic violence, elder abuse, disabled, and survivors of homicide. Fort Lupton Victim Services: on -scene victim advocacy and follow-up assistance for crime victims. Greeley Police Department Victim Services: on -scene victim advocacy and follow-up assistance for crime victims. Northern Colorado Center for Disability and Deafness: assistance to those who are deaf and hearing impaired, also the blind. Partners. Inc.: juvenile one-on-one partnership with adults. Sexual Assault Survivors. Inc.: advocacy and assistance to survivors of sexual assault. Weld County Dept. of Social Services: assistance with child abuse victims and families. University of Northern Colorado Assault Survivors Advocacy Program: advocacy, referral and support to sexual assault victims. Weld Mental Health Center, Inc.: counseling and groups for crime victims. app 97074a, v Revised s 3/97 /�, 3/97 VOCA ASSISTANCE APPLICATION Page 11 of 23 25. Please indicate with colored marker the area to be served by your project. DENVER VICINITY MAP: STATEWIDE JUDICIAL. DISTRICT MAP_ 21st 22nd 6th 19th Judicial District Attorney's Office Domestic Violence a. Applicant Agency: and Special Populations Liaison Project b. Description of geographic area to be served: The 19th Judicial District is one of the largest in the state o Colorado, stretching from the NE Colorado/Wyoming border to the Brighton city limits. It is primarily rural/agricultural. 970';15 97vagrnt.app Revised 3/97 VOCA ASSISTANCE APPLICATION Page 12 of 23 26.This special condition will be included in 1997 VOCA Statement of Grant Awards: The applicant assures that the application signatories, staff, and volunteers assigned to the VOCA-funded project understand the rights afforded to crime victims pursuant to section 24-4.1-302.5 CRS and the services delineated pursuant to sections 244.1-303 and 24-4.1-304 CRS, commonly known as the Victim Rights Act and enabling legislation. Please briefly describe how your VOCA project will provide information to victims, and training to staff and volunteers regarding Colorado's Victim Rights Act and its enabling legislation. If your agency has a brochure with Victim Rights Act information, please include one copy with this application. The District Attorney, all deputy district attorneys, and all victim assistance staff members in the 19th Judicial District have read and understand the Victims' Rights Amendment that was passed to guarantee certain rights to the victims of specified crimes. The Victim Assistance Program staff have complete knowledge of the amendment and the crimes that apply. We have one full-time and one half-time staff members who work exclusively with victims rights notification. The training that is provided to staff and volunteers is on -going education about the constitutional amendment for victims rights. The District Attorney and the Community Programs Administrator ensures that all staff are made aware of any updates in the process. The one and one-half staff positions (staff) are also provided with all update information on the amendment. Travis Niehaus and Barbara Cushman, as well as all Victim Assistance Staff, talk with crime victims, both on the phone and in person, on a daily basis and inform them of their rights. A brochure is given to the victim and is reviewed with them. If a crime victim is in need of assistance in completing the Crime Victim Compensation application, our staff will provide assistance. 27. Describe how your agency serves minorities and recruits minority staff and volunteers in a reasonable proportion to the number of minorities in the service area. Please describe the number or percentage of minorities represented in victims served, staff, volunteers or board members. The Domestic Violence and Special Populations Liaison Project serve minorities in the manner described below: Weld County is an Equal Opportunity Employer. Travis Niehaus has been enrolled in Spanish classes for the past year in an attempt to learn the language to better communicate with staff to the best of her ability. She has the interest and desire to learn the Spanish language and plans to continue with classes. We have two deputy district attorney staff members who can also provide interpretation when needed. The Coordinating Committee for Victims of Crime has established a network with the Greeley Center for Independence for Disabled, Choices, the Northern Colorado Center for Disability and Deafness, and Centennial Developmental Services for disabled victims of crime. NOTE: We continually seek qualified persons who speak the Spanish language when filling staff positions; we indicate the need in our advertisement for jobs. However, there have been very few Spanish speaking applicants. Our quarterly stats indicate that approximately less than 5% of victims served are Spanish speaking; currently we have two staff members who understand Spanish better than they are able to speak the language (however, both staff members have been actively taking Spanish classes for the past year). 970715 97vagmt.app Revised 3/97 VOCA ASSISTANCE APPLICATION Page 13 of 23 28. Describe how you inform victims of the VICTIM COMPENSATION PROGRAM and assist them in applying when appropriate. Please explain any major issues that hinder victim assistance programs in assisting crime victims in filing for compensation benefits and understanding eligibility. If any of the services provided by your agency are eligible for Victim Compensation reimbursement, please describe how your agency does not duplicate those Victim Compensation eligible services in the VOCA funded project. All victims of crime are sent a VRA notification packet which includes a Victim Compensation brochure and a cover letter explaining the funds and application process. This brochure and letter are also included when a domestic violence outreach letter is sent. There are no major issues with our program assisting victims of crime when filing victim compensation applications. We make sure we understand the crime and explain their eligibility if applicable. However, it should be noted that the primary services of this project are not eligible for Victim compensation funds. 29. Describe briefly the procedures utilized by your agency to insure sound financial management of the organization. Does your agency have an independent audit or financial review conducted on a regular basis? Please elaborate. Does your agency receive over $300,000 in federal funds from combined federal sources in a year? Our agency receives sound financial management through the Weld County Finance Director. Mr. Don Warden, Director of Finance and Administration, is our financial officer. Mr. Warden has won numerous awards in both the state of Colorado as well as the nation for finance accomplishments. The Finance Department of Weld County is audited on a regular basis and has been found to be in excellent order. A copy of the "Comprehensive Annual Financial Report" for the year ended December 31, 1995 is included with this grant request. Our agency does not receive over $300,000 in federal funds from combined federal sources in a year. 970745 97vagrnt.app Revised 3/92 VOCA ASSISTANCE APPLICATION Page 14 of 23 30. TO BE COMPLETED BY APPLICANTS WHO DID NOT RECEIVE VOCA FUNDS IN 1996. Provide below a detailed project work plan and timetable indicating tasks to be accomplished, by when, and by whom. The work plan should reflect the goals and objectives you developed in item #17. 970745 97vagmt.app Revised 3/92 VOCA ASSISTANCE APPLICATION Page 15 of 23 31. Evaluation: Please describe how you will evaluate the effects of your project in the community and the impact of the VOCA funded services on the victims you assist. Evaluating the success of our program is a matter that the Victim Assistance staff takes very seriously. By VOCA standards, we will measure success with both the efficiency measures as well as the effectiveness measures. a) Efficiency measures: By setting time frames for each objective, we will measure the outcome by keeping daily tallies of services provided to victims of crime which will be reflected within our quarterly reports to both the VOCA and VALE boards. The staff members are dedicated to providing quality services and referrals to all victims they have contact with, both on the phone and in person. b) Effectiveness measures: Accurate records are kept of each contact (phone or in person) with victims of crime. These records indicate date of contact, phone or in person, topic(s) discussed, referrals made, etc. Each time we have contact with the victim, the above information is recorded. By knowing if we see the victim following the initial contact, we can track if our information and referrals had any impact on the clients ability to seek resources and receive the assistance they needed to get them through the crisis situation. We have not done any formal surveys with other community resources; however, we have frequent contact within the network with agencies and professional colleagues to know the impact of our services. 970745 97vagrnt.app Revised 3/97 VOCA ASSISTANCE APPLICATION Page 16 of 23 32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS: ":he applicant hereby certifies that the project described in this application meets all the requirements of the Victims of Crime Act, 1984, a: amended, that all information contained in the application is correct, that there has been appropriate coordination with affected agencies and that the applicant will comply with all provisions of the Act and all other applicable Federal and state laws, rules and re; ulations that have been or may hereafter be established. Tht applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application into he subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Division of C minal Justice publication Administrative Guide for Federal Justice Grant Programs. A. I Umcial and Administrative Management 1. The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of funds received. 2. 1 he applicant assures that it will comply with applicable fmancial and administrative OMB Circulars A-87, A-102 (Common Rule), A-128, A-110, and A-133, and will comply with the provisions of the Office of the Comptroller, Office of Justice Pr: grams' publication, Financial Guide, current edition. For practical purposes, the requirements which are pertinent to the management of Victims of Crime Act funds have been extracted from the above documents and are contained in the Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide cannot cover every fore:. teable contingency, and the applicant is ultimately responsible for compliance with applicable state and federal laws, rules and r-•gulations. B. Match ana Von -Supplanting of State/Local Funds The applicrt : ;sores that federal funds made available under this formula grant will not be used to supplant state or local funds but will be u: • to increase the amounts of such funds that would, in the absence of federal funds, be made available. C. Inspection, Re, 'rd keeping, and Audit 1. The applic nt assures that it will procure an audit by a CPA or licensed public accountant incorporating the subgrant, as required by federal guidelines. Audits must be performed in accordance with OMB Circular A -I28 (State and Local Units of Governmen s), or OMB Circular A-133 (Institutions of Higher Education and Non -Profits). At such time as the audit is completed, ONE COPY OF THE AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE fo • clearance. If the audit report does not meet the applicable A-128 or A-133 standards or is not submitted in a timely mann, r, then the applicant accepts responsibility for the costs of a financial program audit to be performed by the Department c 1 Public Safety. 2. The applicant issures that it will maintain all project records as will facilitate an effective audit for three years from the date of the final fmancial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit have not been •esolved satisfactorily. 3. The applicant ; sures that it will keep copies of all documents and correspondence related to this subgrant in a separate file bearing the pro ..ct title and grant number. All expenditures must be supported by documentation and only actual approved expenditures wi be permitted. 4. The applicant ass res that the Division of Criminal Justice, the Department of Public Safety, and the Comptroller General of the United States Department of Justice or designee, shall have access for purposes of audit and examinations to any bonds, documents, paper: and records of the subgrantee and to relevant books and records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions. 970715 97vagrnt.ap Revised 3/9 VOCA ASSISTANCE APPLICATION Page 17 of 23 32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): 5. The applicant assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal Justice. 6. The applicant assures that it shall maintain such data and information and submit such reports in such fcrm, at such times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer the program. The applicant further assures that quarterly financial and narrative reports shall be submitted within 15 days of the end of each calendar quarter and shall be current and actual; and that Final Reports shall be submitted on the form provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. D. Discrimination Prohibited 1. The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. seq., as applicable to construction contracts. 2. The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34.402.CRS 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all state contracts or subcontracts. During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion,. ancestry, mental or physical handicap, or age. The contractor will take affirmative action to insure such applicants are employed, and that employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post these provisions in conspicuous places, available to employees and applicants for employment. b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. c. The contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contract or understanding, notice to be provided by the contracting officer, advertising the labor union or workers' representative of the contractors commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. d. The contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the contracting agency and the office of the Governor or designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. e. A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organizations, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national origin, or ancestry. (24-34-402(1)(c) C.R.S.) 970715 97vagna.ap, Revised 3/9 VOCA ASSISTANCE APPLICATION Page 18 of 23 32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. (24-34-402(1)(e) C.R.S.) g. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. h. The contractor will include the provisions of paragraph (a) through (h) in every sub -contract and purchase order, pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub -contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non- compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. 3. The applicant assures that in the event a Federal or state court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, co)or, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Division of Criminal Justice. 4. a. The applicant assures that if required to formulate an Equal Employment Opportunity Program (EEOP), in accordance with 28 CFR 42.301 et. seq., it will maintain a current one on file and agrees to submit a copy of the current EEOP which meets the applicable requirements to the Division of Criminal Justice. b. If the parent organization of the subgrantee receives subgrants of $500,000 or more in federal funds; an equal employment opportunity program for women and minorities is required to be approved by the U.S. Department of Justice through the Division of Criminal Justice prior to the start of the project. E. Victim Assistance Services 1. The applicant assures that victim assistance grant funds shall be used only to provide direct services to victims of crime. 2. The applicant assures that it will assist victims in seeking available crime victim compensation benefits. 3. The applicant assures that it will promote, within the community served, coordinated public and private efforts to aid crime victims. F. Procurement and Contracts 1. The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant, including especially the purchase of equipment and professional services. All contracts for professional services, of any amount, and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal Justice. 2. The applicant assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3. The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements, statements of work and/or Request For Proposals for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 970745 97vagrri.ap Revised 3/9 VOCA ASSISTANCE APPLICATION Page 19 of 23 32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): 4. The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty -free license to any invention and to reproduce, publish and use any materials in whole or in part, and authorize others to do so, which are produced under this subgrant. 5. The applicant assures that no rights or duties under this contract shall be assigned without the prior written consent of the Division of Criminal Justice. G. Indemnification To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant. H. Prohibited Acts 1. The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), CRS, 1986 Replacement Vol., and that no violation of such provisions is present. 2. The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the service or property described in the application/proposal. 1. Other Federal and State Requirements 1. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied-inthe interpretation, execution and enforcement of this subgrant. Any provision of this subgrant whether or not incorporated herein by reference which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision or condition in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution. 2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3. The Division of Criminal Justice grant managers reserve the right to make and authorize adjustments to the Grant Award for the purpose of making changes in budget categories, extension of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the grant award. DCJ Forms 4A, 4B, 4C, 4D, which must be completed for these changes to occur, are hereby incorporated by reference into the grant. 4. Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. 5. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the state of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the state, the subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to termination. Any equipment purchased under this grant would revert, at the option of the Division of Criminal Justice, to the Division of Criminal Justice upon termination of the grant. 6. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply with the provisions of the Victims of Crime Act or any of the Certified Assurances and Special Provisions. 970745 97vagrn,. avr Revised 3/9: VOCA ASSISTANCE APPLICATION Page 20 of 23 32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): 7. Any inconsistency or conflict in this contract shall be resolved by giving precedence in the following order: a) Certified Assurances and Special Provisions, b) Statement of Grant Award, c) Subgrant Application. J. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions (Subgrantees receiving $100,000 or more) 1. The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals, subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. By signing and submitting this proposal, the prospective subgrantee is providing the certification set out below. a. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective subgrantee knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," -and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions (i.e., contracts for services). f. A participant in a covered transaction may rely upon a certification (OJP Form 4061/1) of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. h. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. g. 2. Where the prospective subgrantee is unable to certify to any of the statements in this certification, the prospective subgrantee shall attach an explanation to this application. 970745 97vagmt.apl Revised 3/9 VOCA ASSISTANCE APPLICATION Page 21 of 23 33. CERTIFICATION: (Original signatures required. Please sign in BLUE ink.) The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions. "The signatories certify that we have read the instructions for this application and are fully cognizant of our duties and responsibilities for this project." Project Director Si Project'Director Typed Name Agency Mailing Address Nancy I. Haffner Date Community Programs Administrator Agency Position 19th Judicial District Attorney's Office, P. 0. Box 1167 Agency Street Address: 915 Tenth Street, Greeley, CO 80631 Greeley, CO 80632-1167 Agency Telephone: 970-356-4010 FAX #: 970-352-8023 Donald Warden Financial Officer Typed Name Address: 915 Tenth Street, Greeley, Co 80631 Agency Position 970-356-4000 Typed Name FAX II: 970-352-0242 Q /G, /997 Authorized Official Date ge Baxter Chair `Board of County Commissioners Agency Position Address: 915 Tenth Street, Greeley, CO 80631 Telephone: 970-356-4000 FAX#: 970-352-0242 970'715 97vagmdapp Revised 3/97 VOCA ASSISTANCE APPLICATION Page 22 of 23 34. Certification of Appropriation of Match: Date: Division of Criminal Justice 700 Kipling St., Suite 1000 Denver, CO 80215 To Whom It May Concern: RE: Certification of Appropriation of Match Please be advised that WELD COUNTY, Colorado has appropriated (Applicant Agency) cash and/or in -kind funds in the amount of $ 4, 156.00 19th Judicial District Attorney's Domestic Violence and Special Populations Liaison Project (Project Name) Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process, for use as matching funds for the 1997 VOCA Assistance application. to match federal funds for the proposed VOCA project. Sincerely, Signamr/6f Authorized Official George Baxter Typed Name Chair, Board of County Commissioners, Weld County, CO o4/ie /q 7 Agency Position Applications Due: 5:00 p.m., April 23, 1997. Send completed original application*, 2 full copies (total of 3), and aQ copies of the first 8 pages to: Candace Grosz Division of Criminal Justice 700 Kipling St., Suite 1000 Denver, CO 80215 Phone: (303) 239-5703 * In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered to be a public record. 97vagmt.ap Revised 3/9 970745 A P P END I X A. Organizational Chart: 19th Judicial District Attorney's Office B. Job Descriptions: Community Counselor II Community Services Technician I Volunteer C. Three Year Plan: Victim Assistance Program D. Letters of Support F. Copy of Financial Review for Year Ended 1995: Weld County, Colorado 970'7^:5 APPENDIX A 970745 T6 -T -UT 3AId,3:4,4crl ❑ I-) O 0 a❑ U 4.7 4 O UU 0 0 0 U W H n NOLUCINV}I `V '7O745 APPENDIX B 970745 JOB DESCRIPTION Position: Community Programs Victim Assistance Counselor II Department: Community Programs, District Attorney's Office Iimuediate Supervisor: Community Programs Administrator. In case of the Community Programs Administrator's absence, the Assistant Community Programs Administrator is the Immediate Supervisor. General Supervisors: The District Attorney and Assistant District Attorney. Supervisory Functions: None. Job Qualifications: Must have a Bachelor of Arts or Bachelor of Science Degree; knowledge of the criminal justice system; be acquainted with the various types of community services available to victims of crime; speak and write in a professional manner; have and maintain a valid Colorado driver's license; have some counseling background; work well with people in crisis; have some computer background; work well with statistic gathering and reporting; some knowledge of grant management; --knowledge of and. experience with direct services relating to victims of crime. Date of Job Description: September 24, 1993 Job Duties: 1. Provide information to victims and witnesses concerning the status and progress of cases in which they have an interest. This includes calling off witnesses from various hearings or trials as needed. 2. Offer information and education to crime victims and witnesses concerning the criminal justice system. 3. Referral assistance and limited crisis response to crime victims and their families. Keep in mind that as employees of the District Attorney's Office, rules of discovery apply to your conversations and communications with witnesses to crimes that the office prosecutes. Limit the amount of information you obtain from victims about the crimes themselves. Maximize referral of services to existing outside community programs and limit actual counseling. 4. Obtain restitution information for the ATTORNEYS on specific cases. 5. Assist eligible victims in applying for victim compensation. 970745 Community Programs Victim Assistance Counselor II September 24, 1993 Page 2 6. Speak to public and professional groups concerning the various services provided by the Community Programs Department of the District Attorney's Office as coordinated by the Administrator of the Community Programs Department of the District Attorney's Office. 7. Complete reporting requirements for all grants supporting your position. 8. Work with Volunteers and interns as coordinated by the Assistant Community Programs Administrator. 9. Assist the ATTORNEYS on matters relating to victim and witness assistance. 10. Be familiar with and conform behavior to office policies and the contents of the "D.A. Handbook." 11. Other duties as required and coordinated by the Administrator of the Community Programs Department of the District Attorney's Office. 12. Provide back up reception duties as needed. 970745 WELD COUNTY GOVERNMENT JOB DESCRIPTION JOB TITLE: COMMUNITY SERVICE TECHNICIAN JOB CODE: Exempt (Y/N): SALARY LEVEL: LOCATION: DEPARTMENT: SUPERVISOR: PREPARED BY: DATE: 06816 No Grade 16 District Attorney's Office Victim Assistance Program District Attorney Community Programs Administrator Personnel Department 12/01/95 SUMMARY: .monitoring and follow-up of clients; and receptionist and secretarial work for a Community Service Program. Supervision Received: Works under the general supervision of the Community Program Administrator or other staff member as assigned. Supervision Exercised: None. ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. Any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in positions of this class. Assists clients or participants with applications. Refers clients to suitable and available public agencies. Performs follow-up monitoring of compliance or non-compliance in the program. May do eligibility determination if necessary. Responsible for monitoring of active cases. Maintains working relationship with agencies, municipalities, and governments. Maintains an open communication with other community and state organizations leading to a successful program service. Communicates knowledge of appropriate statutes governing the program, it's clients, and 970715 processes. Completes all forms, prepares reports and other paperwork, maintains files as required. Provides clerical and receptionist support for the program; maintains records, types reports and paperwork as required. Attends meetings, conferences, and workshops as required. Coordinates with supervisor in meeting assigned goals. Confers with supervisor in regard to difficult problems of clients. Performs related work as required. OTHER DUTIES, RESPONSIBILITIES, ABILITIES: Bilingual English/Spanish desired. Effective oral and written communication skills. Ability to perform basic clerical duties. Attention to detail needed with high accuracy. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school graduate or equivalent. Bachelor's Degree preferred with emphasis in sociology, psychology, criminal justice or related area appropriate to this position. One year working in criminal justice, community service program, or related experience or training. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. 47% of the job is dealing directly with clients, in person. The employee is frequently required to use hands to finger, handle, or feel in order to write and use a personal computer. The employee is occasionally (6% of job time) required to reach with hands and arms and stoop, kneel, or crouch to pull files from file cabinets. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: 970745 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work on a daily basis in a fast paced, high pressure environment. The noise level in the work environment is usually moderate. 97074.5 COURTROOM ASSISTANCE PROGRAM (CAP) Jon DESCRIPTION: To assist the Attorney's in coordinating victims and witnesses who are to testify at hearings and trials. This includes cal.lino witnesses, coordinating courtr oom orientations, and U.A. introductions/meetings, organizing the schedule of testifying witnesses, escorting witnesses and victims to and from secure witness waiting area, educate the witnesses related to basic courtroom procedure and terminology, remaining in the courtroom during the prosecution's case presentation and assist the Attorney's during the trial/Bearing asneeded, d,tanduro bn available to support and educate witnesses during process. DUTIES AND RESPONSIBILITIES: Contact the Attorney assigned to a case coming up for trial/ hearing one week prior to scheduled date - Prepare "Victim/Witness Preparations and Verification" forms - Contact those who are to testify to.remind them of their subpoena, the time they are to testify, and where to -report - Conduct a brief courtroom orientation (in person or by edcating hem on phone) with byterminology,anduprocesstcourtroom when requested by procedure, Attorney - Relate information to witnesses for Attorney where appropriate and needed - Notify witnesses of any changes related to dates and times they are scheduled to testify Escort witnesses to and from the courtroom and coordinate their court appearance in conjunction with the Attorney - Be available in the courtroom during the Attorney's case presentation and assist./anticipate Attorney's courtroom needs - Provide support and education to the witnesses 970'74.5 APPENDIX C 970745 THREE YEAR PLAN A three year plan for the 19th Judicial District Attorneys Domestic Violence and Special Populations Liaison Project continues to be directed toward increased services to the underserved special populations including the elderly, disabled and survivors of homicide victims of crime, There is very little information in local data collections that show the need for service for special populations within the criminal justice system. Research would be very helpful in determining the future needs of these special populations and how our office can provide these special services. The Project will continue to attempt to track services to the underserved populations within the District Attorney's Office. We will continue to note this data on a form called "Contact Log Data" form and review the information quarterly. With the continuing impact of the Victims Rights Amendment, this office provides clerical services and victim notifications as required to statute. We currently have one full-time Office Tech II position and 1/2 position, Office Tech II, who provide these notifications. On -going updates of information as well as statute updates are shared with all staff in the District Attorney's Office. We are still in the process of preparing an Information Book on the VRA requirements that will be placed within the clerical divisions of the District Court division, County Court division and the juvenile division in our office. This book will include the VRA amendment, list of the critical stages for the identified VRA crimes, sample letters that are sent to victims, etc. We feel that this will have all clerical staff better informed of the statute and its requirements. The "tickler system" have been fully developed by the VRA staff. This tickler system prints information on the upcoming critical stages for cases so that the VRA staff can "anticipate" the next critical stage for each file and can contact the deputy district attorney handling the case in the event the file is not being sent for the next notification letter. This tickler system allows us to "double check" the notification process. Us to date, the system is working well. We will continue to streamline and improve the system as needed. On -going training is provided to all volunteer staff (current and new volunteers). Travis Niehaus has developed the Volunteer Training Manual and updates it as needed. Each volunteer is given a copy of the manual and "shadows" staff until they are confident in their assigned tasks. We are fortunate that our volunteers display such professionalism and empathy toward their duties. As stated in prior grants, Weld County Government changed to a new accounting software package called "BANNER" effective January 1, 1996. 1996 proved to be a year of working out the bugs that affected accurate retrieval of information. 1997 is off to a much better start. The BANNER software includes a "grant package" that allows the Community Programs Administrator to have direct input and access to all grant information as related to each grant. We are able to pull up the various screens that display our accounts. We are also able to print monthly reports. The Courtroom Assistance Program (CAP) has now been in existence for three years. The deputy district attorneys from District, County and Juvenile Divisions all utilize the program and have given positive feedback on the impact it has had with victims. The program provides coordination between the courts, the deputy district attorneys, and victims/witnesses involved in the criminal justice 970745 system. The volunteer in the Victim Assistance office also assist with the CAP program. The volunteer and staff provide direct services including personal support and education. In addition, the Victim Assistance Office and this Project continue to work with other agencies throughout Weld County to assess and provide services to victims of crime. Effectiveness of services are tracked through daily Log Sheets and tallied on a quarterly basis. The Victim Assistance staff and Community Programs Administrator continue to be active members of the Domestic Violence Coalition and the Coordinating Committee for Victims of Crime (CCVC). We have developed a positive working and communications relationship with all of the agencies listed earlier in this grant. These relationships will continue to be utilized to enhance the gathering and transfer of information regarding domestic violence cases. Through the use of an "intake" form, information is more readily passed from the victim, through a safehouse or law enforcement advocate to the magistrate, the deputy district attorney/victim assistance staff, and the district attorney. This enhances the victim services through quicker and more informed responses. The agencies involved continue to meet to refine the process involved. A goal for the coming three-year period would be to develop a tool to better identify members of the special populations who are victims of personal crime and to enhance and personalize services to these individuals. 9707,5 APPENDIX D 970745 OF�\C. OF THE GREELEY OFFICE 910 10TH AVENUE GREELEY, CO 80631 PHONE (970) 356-4015 ED JORDAN April 3, 1997 To Whom It May Concern: FT. LUPTON SUB -STATION 330 PARK AVENUE FT. LUPTON, CO 80621 PHONE (907) 356-4015 EXT.5906 (303) 857-2465 Please accept this letter of support for the victim witness services that are provided by our local District Attorney's Office. This office relies on a regular basis on these services as they relate to the victim of crimes while the victims are going through the judicial process. The services provided keeps the victim informed of the court process, which is over and above the law enforcement role. This procedure maintains the continuity of the philosophy of community policing. The victims of Weld County are given the support they deserve with this program. If I can provide further information please contac Sincerely, } ED ORDANvc '"---- SHERIEF WELDAtOUNTY 970745 VICTIM SERVICES PROGRAM GREELEY POLICE DEPARTMENT In Cooperation With Evans, Kersey, LaSalle, Johnstown, Milliken and Windsor Police Departments April 14, 1997 VOCA Grant Committee To Whom It May Concern; I am writing this letter in support of the 19th Judicial District Attorney's Office Victim Witness Program. This office provides a valuable service to victims of crime in this area. They are available to provide information to victims whose cases are handled through the District Attorney's Office. This is a valuable referral source for victims spoken to by the Greeley Police Department Victim Services Program, since there job takes over were ours leaves off. Many of the victims we help are in such a state of crisis they are unable to take in the information_we provide. As two agencies working together, we are able to provide the victims with some of the same information, at different times and in slightly different way, thus increasing the likelihood the victim will remember what was said to them. The Victim Witness Office within the 19th Judicial District Attorney's Office has worked cooperatively with our office within the Greeley Police Department for over three years. During that time we have valued the efforts of the Victim Witness staff to assist our office in training volunteer victim advocates. This information is used by our advocates to assist victims in understanding what will be done when their job is through. We are pleased to be able to refer the victims we work with to such a knowledgeable staff in the Victim Witness Office. We are confident when we make a referral to their office, the victim will continue to be treated with fairness, dignity and respect throughout the time their case is being worked on in the 19th Judicial District Attorney's Office. We would highly recommend this program for continued funding. Sincerely, de A • x Shellie K. Larson Greeley Police Department Victim Services Program GREELEY POLICE DEPARTMENT, 919 7 STREET, GREELEY COLORADO 80631 (970)350-9657 97©7.15 A Oi Woman's Place, Inc. April 4, 1997 Dear VOCA Board Members: Information/Donations 351-0476 Executive Director 351-6950 Ft. Lupton Office 857-2642 Crisis Calls 356-4226 Domestic violence agency for Weld County A Woman's Place, Inc. and the Office of the District Attorney Victim/Witness Assistance Program collaborate on a daily basis to assist domestic violence victims/survivors. The Victim/Witness Assistance Program plays an integral role with our domestic violence program in empowering women through the court system. The women are kept informed on their abusers' cases, and they receive legal advocacy and victim compensation services as needed by a very knowledgeable staff. Our counselors, legal advocates, and case manager work more effectively with domestic violence victims/survivors insuring them of their rights and helping them overcome their fears because of this program. It is the continual referring and networking of our two programs that makes this a very successful partnership. Funding the Victim/Witness Assistance Program gives many women the opportunity and the courage to follow through and take the necessary steps to end domestic violence in their lives and in their children's lives. I strongly recommend continual funding for this outstanding program due to the expertise of the staff and the needed services they offer to victims/survivors in Weld County. Sincerely, <.J /714-143Sharon A. Mitchell Executive Director P.O. Box 71, Greeley, Colorado 80632 A United Way Agency P.O. Box 312, Ft. Lupton, Colorado 80621 970745 March 31, 1997 ettp of fort Lupton Police Department COUNTY OF WELD 130 S. McKINLEY AVENUE FT. LUPTON, CO 80621 FORT LUPTON (303) 857-4011 DENVER METRO (303) 893-5404 GREELEY METRO (970) 356-9225 EMERGENCY 911 GEORGE R. WARD, CHIEF OF POLICE OFFICE OF THE DIRECTOR OF PUBLIC SAFETY VOCA Grant Committee Division of Criminal Justice 700 Kipling Street, Suite 1000 Denver, CO 80215 Dear VOCA Board: It is with great pleasure that I write a letter of support for the District Attorney's Office Victim Witness Program within the 19th Judicial District. We are now into our second year as a Victim Services Program in Weld County and throughout that time have had close contact with the Victim Witness Office. These two programs continue to compliment one another and each strive to serve various victims/witnesses throughout our county. Many are suffering from the crime committed against them and do not have the strength to face a second or third victimization by our own system. The District Attorney's Victim Witness Program is one of the most important referrals that is available for our volunteer victim advocates. With the Fort Lupton/Southern Weld Victim Services and the District Attorney's Victim Witness Program networking together we now have the ability to give the victims/witnesses a smooth transition right from the initial onset of the victimization throughout their entire court process. We believe they are entitled to no less rights than the defendant in their case. I strongly recommend continual funding for this extremely important service to victims of crime within the 19th Judicial District. It has made an impressive impact. I ask that you give serious consideration to funding this very effective program. Sincerely, l.c \ vC�� Rita F. Ashliman Victim Services Coordinator Fort Lupton/Southern Weld County The "Proud to Be" QJ1 970745 S£XVAL ASSAVLT SVRVIVORS, INC. PO BOX 5135 GREELEY, CO 80631-0135 (970) 352 -RAPE (7273) 7 April 97 To Whom This May Concern: I am writing this letter to support the Victim Assistance Program of the 19th Judicial District Attorney's Office. During the past year, I have been fortunate to meet and work on projects and committees with many of the people involved with these programs. I know that this project provides direct services to victims of many types of crimes while also working collaboratively with area agencies to streamline the process experienced by victims. Additionally, they have provided resources and training for SASI's victim advocates and have been available to promptly answer our questions. I look forward to furthering our positive working relationship. Because this program is an asset to our community, I ask that you give favorable consideration to funding it with Victims of Crime Act monies. Sincerely, I/ ',A Nancy L. Raben Coordinator Sexual Assault Survivors, Inc. 970'7,5 Hello