HomeMy WebLinkAbout961080.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 19, 1996
TAPE #96-17
The Board of County Commissioners of Weld County, Colorado, met in regular
session in full conformity with the laws of the State of Colorado at the regular
place of meeting in the Weld County Centennial Center, Greeley, Colorado,
June 19, 1996, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara J. Kirkmeyer, Chair
Commissioner George E. Baxter, Pro-Tem
Commissioner Dale K. Hall
Commissioner Constance L. Harbert
Commissioner W. H. Webster
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Shelly Miller
Finance and Administration Director, Don Warden
MINUTES: Commissioner Webster moved to approve the minutes of the Board of County
Commissioners meeting of June 17, 1996, as printed. Commissioner Harbert
seconded the motion, and it carried unanimously.
ADDITIONS: There were no additions to the agenda.
CONSENT AGENDA: Commissioner Harbert moved to approve the consent agenda as printed.
Commissioner Hall seconded the motion, and it carried unanimously.
PRESENTATIONS: 1995 COMPREHENSIVE INJURY SAFETY AWARD - SHERIFF'S OFFICE:
Chair Kirkmeyer read said certificate into the record and presented said award
and a trophy to Ed Jordan, Sheriff, who was accompanied by Margie Martinez,
John Cooke, Kim Fliethman, and Dave Malcom, all representatives of the
Sheriffs Office. Sheriff Jordan thanked the Board and the Safety Committee for
this honor which was established by team effort.
PUBLIC INPUT: No public input was offered.
961080
BC0016
WARRANTS: Don Warden, Director of Finance and Administration, presented the following
warrants for approval by the Board:
All Funds $ 300,580.48
Commissioner Baxter moved to approve the warrants as presented by Mr.
Warden. Commissioner Webster seconded the motion, which carried
unanimously.
BIDS: PRESENT BIDS: No bids were presented.
RESCIND BID #9600011 FOR AERIAL MAPPING - ASSESSOR'S OFFICE:
Pat Persichino, General Services Director, explained the original bid was
awarded on January 3, 1996, to Twin Peaks Aerial Mapping Company for
$25,900.00; however, the company has been unable to provide maps that meet
standards. He therefore recommended the bid be awarded to Total Engineering
Service, who was the third lowest bidder and had the bid in the past. Warren
Lasell, Assessor, confirmed Mr. Persichino's comments and reiterated the work
was unacceptable and the invoice has not been paid. He also noted the
representative from Twin Peaks stated the second sample was the best he
could provide. He explained the difference between the second lowest bidder,
KLH Engineering Corporation at $32,417.50 and Total at $32,842.50 is a
difference of $425.00 or one percent, and he knows Total does quality work.
Responding to questions from the Board, Mr. Persichino stated the County has
no history with KLH concerning aerial photos; however, all other experiences
with KLH have been good. Mr. Lasell reiterated his experience with Total, but
noted he does not know about KLH. Mr. Barker explained the agreement with
Twin Peaks should be rescinded based upon the inability to provide satisfactory
services. Mr. Persichino referred to pages 5 and 7 of the bid package regarding
warranty of quality and conformity to specifications, neither of which were met.
Commissioner Webster moved to accept the resignation of Twin Peaks and
rescind the bid. Commissioner Hall clarified the company did not actually
resign. Mr. Persichino reiterated that this is a warranty issue, and Commissioner
Webster withdrew his motion. Mr. Lasell reiterated the work lacked clarity and
was poor quality. Responding to further questions from the Board, Mr. Barker
clarified the company admitted it could not perform work that would meet the
quality standards required and reiterated the contract must be rescinded on that
basis. Commissioner Harbert moved to rescind the contract with Twin Peaks
Aerial mapping, and Commissioner Webster seconded the motion,which carried
unanimously. Mr. Persichino then presented said bid and recommended
acceptance of the bid from Total for$32,842.50. Commissioner Hall stated he
has a problem with accepting the third lowest bid when there is no reason to
think the work from KLH would not be satisfactory, and Commissioner Webster
agreed. After discussion, Commissioner Hall moved to approve the bid from
KLH Engineering of Greeley, Inc., for $32,417.50 on an emergency basis.
Commissioner Webster seconded the motion. Mr. Lasell clarified he had no
reason to think Twin Peaks work would not be good either, and he reiterated his
good experience with Total, who had the bid in the past. Mr. Warden clarified
KLH's predecessor, Norton, Underwood, and Lamb, had also held this bid for
two years within the last ten years. The motion then carried unanimously.
Minutes, June 19, 1996 961080
Page 2 BC0016
APPROVE LINDALE SUBDIVISION PAVING AND PREPARATION -
ENGINEERING DEPARTMENT: Mr. Persichino stated Don Carroll, Project
Coordinator for the Public Works Department recommended acceptance of the
low bid from Western Mobile Northern, Inc., for $23,577.56. Commissioner
Harbert moved to approve said recommendation, and Commissioner Hall
seconded the motion, which carried unanimously.
APPROVE ROTH SUBDIVISION BASE, PAVING, AND SHOULDERING -
ENGINEERING DEPARTMENT: Mr. Persichino stated Mr. Carroll of the Public
Works Department recommended acceptance of the low bid from Coulson
Excavating Company, Inc., for $104,618.40. Commissioner Harbert moved to
approve said recommendation, and Commissioner Webster seconded the
motion, which carried unanimously.
BUSINESS:
OLD: CONSIDER INTERGOVERNMENTAL AGREEMENT FOR IMPROVEMENT
AND ANNEXATION OF CERTAIN ROADS ADJACENT TO CITY OF DACONO,
COLORADO, AND AUTHORIZE CHAIR TO SIGN (CONT. FROM 06/12/96):
Mr. Barker stated this agreement was approved by the City of Dacono for
improvements to Weld County Roads 13 and 15 between Weld County Road
10 and Highway 52 for a total cost of$230,164.00. He noted the City of Dacono
has received $39,387.00 from Browning-Ferris Industries and a State grant for
$115,082.00, which is a total of$154,469.00. Mr. Barker further explained the
annexation process will begin immediately and should be complete within 90
days. He then recommended the Board approve said agreement and authorize
the Chair to sign. Commissioner Baxter so moved, and Commissioner Harbert
seconded the motion, which carried unanimously.
NEW: CONSIDER TAX ABATEMENT PETITION FROM PRIMA OIL AND GAS
COMPANY AND AUTHORIZE CHAIR TO SIGN - NW%SW'/ S4, T4N, R65W:
Mr. Lasell explained the subject properties were placed in the wrong tax district;
however, staff has now corrected that error. He, therefore, recommended
approval of the refund for$4,534.74. Commissioner Webster moved to approve
said petition and authorize the Chair to sign. Commissioner Harbert seconded
the motion, which carried unanimously.
CONSIDER TAX ABATEMENT PETITION FROM PRIMA OIL AND GAS
COMPANY AND AUTHORIZE CHAIR TO SIGN - SE'/NE'% S21, T4N, R65W:
Mr. Lasell stated this property was sold to Snyder Oil Corporation in 1990;
therefore, Prima is petitioning for an abatement because the property was
double taxed. He confirmed his recommendation for approval. Commissioner
Hall moved to approve said petition and authorize the Chair to sign. The motion
was seconded by Commissioner Harbert, and it carried unanimously.
CONSIDER REQUEST FROM VEGETATION MANAGEMENT SPECIALIST TO
ENTER UPON CERTAIN LANDS TO CARRY OUT WEED CONTROL
MEASURES: Commissioner Hall moved to approve said request, and
Commissioner Harbert seconded the motion, which carried unanimously.
Minutes, June 19, 1996 961080
Page 3 BC0016
CONSIDER CORRECTION TO RESOLUTION #960982 RE: PRECINCT
NUMBER FOR MILLIKEN COMMUNITY COMPLEX: Commissioner Harbert
moved to approve said correction, and Commissioner Baxter seconded the
motion. Chair Kirkmeyer stated the precinct number was erroneously submitted
as 60321 and the correct precinct number is 68258. The motion then carried
unanimously.
RESOLUTIONS AND
ORDINANCES: The resolutions were presented and signed as listed on the consent agenda.
There were no ordinances.
Let the minutes reflect that the above and foregoing actions were attested to
and respectfully submitted by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:25 a.m.
BOARD OF COUNTY COMMISSIONERS
zL WE D COUNTY, COLORA Z muaBarbara J. Kirkmeyer, hair
1861 k to the Board
ilkar • E. Baxter, -T
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Dale K. Hall
Constance L. Harbert
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W. H. Webster I'
Minutes, June 19, 1996 961080
Page 4 BC0016
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