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Home My WebLink About981057.tiff RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - MERRICK AND COMPANY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and Merrick and Company, with terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and Merrick and Company be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of June, A.D., 1998. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ' ��►��`��' ��i'�� C�i�� Constance L. Harb rt, Chair Weld County Clerk' A. / 0),211,4}-7-' W. H. ebster, ro-Tem BY: Or Deputy Clerk to t"k±1��•� 'i� eorrgg . Baxter APP ED AST RM: Daly K. Hall my ey 4 Z La it_de (,t._ Barbara J. Kirkmeyer (+ ll 981057 CC . /15 / �'rriC� AS0036 Contract No. 50-013137 AGREEMENT FOR PROFESSIONAL SERVICES Between Merrick & Company and Weld County, Colorado CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 1 of 33 98/057 Contract No. 50-013137 Table of Contents Article 1 Merrick's Services and Personnel 3 Article 2 Compensation 4 Article 3 Changes to Scope of Work, Suspension 4 Article 4 Technical and Contractual Representatives 5 Article 5 Client Responsibilities 5 Article 6 Information Furnished by Others 6 Article 7 Records, Audit, Ownership of Documents 6 Article 8 Conflict of Interest, No Contingent Fees 7 Article 9 Confidential & Proprietary Information 7 Article 10 Software Rights, Copyright, Patent, Trademark 8 Article 11 Subcontracts 8 Article 12 Indemnification & Risk Allocation 8 Article 13 Insurance 9 Article 14 Termination 10 Article 15 Dispute Resolution 10 Article 16 General 11 Article 17 Incorporation of Attachments 12 A. Statement of Services & Project Schedule B. Schedule of Payment C. Additional Services D. County Responsibilities E. Documents and Deliverables Owned by Weld County F. Year 2000 Compliance CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 2 of 33 987057 Contract No. 50-013137 Agreement for Professional Services This Agreement for Professional Services("Agreement") is made by and between Merrick& Company, a Colorado corporation("Merrick") and Weld County,Colorado ("Client"). Client desires to obtain professional services for the "Project" described on Attachment A and the parties wish to set forth the terms and conditions for performance of these services. In consideration of the mutual promises and covenants of the parties, it is agreed as follows. Article 1 - Merrick's Services and Personnel Merrick agrees to perform the services described in Attachment A("Statement of Services & Project Schedule"). Upon notification to proceed,Merrick shall promptly commence and diligently continue the services to completion in compliance with Attachment A, except as may be otherwise provided herein. Merrick's services shall be performed in a manner consistent with the care and skill exercised by professionals practicing in the same locality and specialty under similar conditions. There are no warranties, express or implied,which extend beyond the description in this Agreement. Merrick shall follow standards of care of the profession, and comply with federal, state and local government laws,rules,regulations, codes, and ordinances; provided,however and if applicable, since the Americans with Disabilities Act contains general provisions subject to differing interpretations on a case-by-case basis, services in connection therewith shall be on the basis of Merrick's professional experience and judgment but Merrick cannot and does not guarantee or warrant its services will be in compliance therewith. Merrick shall be responsible for completeness and accuracy of its services and shall correct defects or errors or omissions at its own expense. Should Client become aware of errors or omissions in the services or should Client otherwise become dissatisfied with the services, Client shall give prompt written notice to Merrick and allow a reasonable time for correction by Merrick. Merrick shall promptly pay, when due,taxes,excises, license fees directly applicable and chargeable to the services it performs under this Agreement. Merrick shall take out and keep current municipal, county, state or federal licenses required to perform the services. Subject to the approval of Client prior to the commencement of Merrick's services, certain of Merrick's personnel may be designated as key personnel for performance of the services. In the ordinary course of business and so long as they remain in Merrick's employ,designated key personnel shall not be removed from the Project without Client's prior written consent, which shall not be unreasonably withheld. Client may require additions, reductions, or substitutions to Merrick's employees working on the Project. Key Project personnel, if any, are listed in Attachment A. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 3 of 33 qg/oc7 Contract No. 50-013137 Article 2 -Compensation Client shall pay Merrick for its basic services as provided in Attachment B ("Schedule of Payment"). If changes to the scope of services or requests for additional services cause an increase or decrease in Merrick's services,an equitable adjustment shall be made to Merrick's compensation under Article 3 and this Agreement shall be modified in writing accordingly. Except where the payment provisions of Attachment B provide or require otherwise,Merrick shall submit periodic invoices to Client with a summary of services performed in accordance with Merrick's standard invoicing practices. Client shall notify Merrick of any objection within 14 calendar days of the invoice date,identifying the reasons therefor in writing and timely paying that portion of the invoice not in dispute. Invoices will be considered acceptable to Client if no such objections are made. Unless otherwise provided in Attachment B,payment is due on presentment of an invoice. Invoices not paid within 30 days of presentment(excepting any portion of an invoiced amount in dispute and resolved in favor of Client) shall accrue interest at the rate of 1.0 percent per month, compounded annually. Interest shall be calculated from the date of an invoice, with payments credited first to interest and then to principal. Timely payment by Client to Merrick is a material part of the consideration of this Agreement. If payment is withheld by the Client for more than 45 days of the invoice date, Merrick may suspend services or terminate this Agreement without incurring liability to Client or others for incidental, special, indirect, or consequential damages. Article 3 - Changes to Scope of Work, Suspension A partial itemization of additional services available is set forth in Attachment C . Client may request that Merrick perform these and other additional services or make changes to the scope of services. Such changes or additions may include the work required to evaluate such a request. Except where time is of the essence (in which case changes or additions may be authorized verbally and later confirmed in writing),Merrick and Client shall agree in writing to the exact nature of the change or addition prior to its implementation. This writing, when signed by both parties, shall constitute an authorization for changes or additions and shall contain a description of the services, the commencement date and expected completion date for the services, and any special conditions applicable to the services. If changes or additions cause an increase or decrease in Merrick's services,the parties shall in good faith attempt to reach a written agreement adjusting Merrick's compensation in an equitable manner. Client may at any time,by written notice to Merrick, suspend further performance of the services by Merrick. Upon receiving notice of suspension,Merrick shall promptly suspend performance of the services to the extent specified. During the period of a suspension,Merrick shall care for and protect its services in progress. For a period of 90 days, Client may withdraw the suspension of CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 4 of 33 q,52ivc'7 Contract No. 50-013137 performance of the services as to all or part of the suspended services by written notice to Merrick specifying the effective date and scope of withdrawal. Merrick shall then resume diligent performance of the services for which the suspension was withdrawn. If suspension or withdrawal of suspension justifies modification of Merrick's compensation, an equitable adjustment shall be made under Attachment B and this Agreement shall be modified in writing accordingly. If Merrick disagrees with a request by Client for a non-compensible correction of defects or errors or omissions in the services,then in addition to or in lieu of the other provisions of this Agreement, Merrick may invoice Client for additional compensation in performing the services and the Dispute Resolution procedures of Article 15 shall apply to such invoiced amounts. Article 4 -Technical & Contractual Representatives Authorized representatives of Client and Merrick are: County of Weld: Merrick & Company: Technical Judi Boeck Technical Doug Jacoby GIS Coordinator Project Manager Contractual Don Warden Contractual Brian Raber, CMS Director of Finance Vice-President and Administration Modifications or amendments required or permitted under this Agreement must be executed by the Contractual Representatives of the parties. Technical directions and communications concerning the services should be made by the Technical Representatives of the parties. Article 5 -Client Responsibilities Client's contractual representative shall have the authority to act for Client in all things pertaining to this Agreement including,without limitation, authority to make changes to the scope of services or request additional services or suspend services, authority to transmit instructions,receive information, interpret and define Client's policies and decisions with respect to Merrick's services, and to make decisions on Client's behalf when requested to do so by Merrick. Client shall cooperate with Merrick in all aspects of the Project and shall provide information and criteria of Client's requirements for the Project, including objectives and constraints, space, capacity and performance requirements,flexibility and expendability, and any time or budgetary limitations. Client shall furnish copies of specifications and standards which it will require to be included in the services and shall examine and respond promptly to Merrick's submissions. Client shall consult with Merrick on a regular basis concerning the timeliness, cost and adequacy of services during the phases of scheduled work and the work progress dates and furnish to Merrick written notice of any noncompliance therewith. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 5 of 33 98/1.13-1 Contract No. 50-013137 Merrick shall not be responsible for taking precautions for protection of the work or safety of the public through or around the operations and Merrick shall not be responsible for the means, methods,techniques and sequencing of the work of others except subcontractors as discussed in Article 11. Additional responsibilities of Client may be specified in Attachment D ("Client Responsibilities"). Article 6 - Information Furnished by Others Unless the scope of services in Attachment A includes an undertaking by Merrick to assure the accuracy of documents or information furnished by Client or others,Merrick shall be entitled to rely upon as accurate and correct any plans,drawings, specifications,criteria, maps, surveys and other data furnished by Client or others. If subsequent errors are discovered in data furnished by Client or others which necessitate redoing services, Merrick shall be compensated for such extra services in accordance with Article 3. Merrick shall not be liable for errors or omissions in data furnished by Client or others. Article 7 - Records, Audit, Ownership of Documents Merrick shall maintain records of performance under this Agreement and shall make these records available for inspection and for audit(if the payment provisions herein are of a type capable of audit)by Client at all reasonable times during the course of services and for a period of two years after completion of services. Audits shall be conducted in accordance with generally accepted auditing principles consistently applied. All of the items listed in Attachment E shall be owned by the Client. Merrick shall not distribute any of the items listed in Attachment E to anyone except the Client, unless done so with the express written consent of the Client. All paper and electronic documents provided or furnished by Merrick pursuant to the terms of this Agreement, excluding the items listed in Attachment E, shall be owned by Merrick. Merrick shall have the right to reuse such paper and electronic documents only with the express written consent of the Client. Submission of documents or other instruments prepared under this Agreement to any regulatory agency or others for use on the project shall not be construed as publication to defeat Merrick's rights as provided herein. Except as may be specifically provided in Attachment A and Attachment E, documents and products prepared by Merrick under this Agreement are not intended or represented to be suitable for reuse by Client or others on extensions of the Project or on any other project. Any such reuse or misuse without the prior express written consent of Merrick shall be at Client's sole risk and without liability or loss exposure to Merrick. Article 8 -Conflict of Interest, No Contingent Fees Merrick represents it has no known direct or indirect interest which would conflict with the performance of its services under this Agreement. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 6 of 33 9g/05 7 Contract No. 50-013137 Except as disclosed to Client and except for the compensation to be paid hereunder, Merrick warrants it has not directly or indirectly paid or agreed to pay any person or company any fee, commission, contribution, donation, gift, or any other type of consideration to solicit or secure an award of this Agreement. Article 9 - Confidential & Proprietary Information Merrick and Client,to the extent of their rights and abilities to do so,may exchange technical data and information reasonably required of each to perform this Agreement. It is anticipated these exchanges will include trade secrets or confidential and proprietary information concerning photogrammetric production costs,procedures, and software(the "Information"). The information does not include any of the deliverable products specified in Attachment A. Each party will treat as confidential all Information which has been or may hereafter be made available to the other in connection with this Agreement. Except as necessary for the Project, each party agrees that under no circumstance will it make use of or disclose the Information to any third party nor use Information to the detriment or competitive disadvantage of the other party. Each party agrees to limit disclosure of the Information to its officers, directors, employees and agents and then only to the extent reasonably necessary to effectuate the purposes of the Project. The party receiving Information shall take diligent precautions to insure that those persons to whom disclosures are made keep the Information confidential. These restrictions shall not apply to the extent Information was in the public domain at the time of the disclosure or subsequently becomes a part of the public domain through no fault of the party receiving the Information; was known to the receiving party at the time of the disclosure; was readily ascertainable from public or trade sources at the time of its disclosure;was independently developed by the receiving party without recourse to any Information provided under this Agreement; or is the subject of demand by subpoena, court order or other similar mandatory legal process in which case the party against whom the demand or request is made shall forthwith give written notice to the other to preserve the opportunity to resist and/or respond to such process. The covenants of this Article 9 shall survive expiration of the term or the termination of this Agreement and shall apply for a period of five years thereafter. In addition to and without prejudice to its other rights and remedies, a party shall be entitled to injunctive relief upon proof of a breach or threatened breach of this Article 9. Article 10 - Software Rights, Copyright, Patent, Trademark Except as may be specifically provided in Attachment A and Attachment E, Merrick shall retain ownership and proprietary rights of any licensed software packages used under this Agreement. Merrick retains the right to use, sell,and/or modify any custom software developed and/or modified in performing its services hereunder. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 7 of 33 9g/o6-7 Contract No. 50-013137 At Merrick's expense, Merrick shall defend any suits brought against Client based on a claim that the use of any design,process, apparatus, or any part,methodology, software,publication, or other proprietary right or any thing furnished by Merrick under this Agreement constitutes an infringement of any patent,trademark,or copyright of the United States;provided that Merrick shall be notified promptly in writing by Client of such a claim or contention and given the authority, information, and assistance (at Merrick's expense) for the defense thereof. Article 11 - Subcontracts Except as provided in the Attachments,Merrick shall not subcontract any part of its services under this Agreement without first providing notice to Client. Merrick shall obligate each subcontractor of every tier to consent to compliance with all applicable provisions of this Agreement. Nothing contained in any subcontract of any tier shall create a contractual relationship between Client and any such subcontractor. Article 12 - Indemnification & Risk Allocation Merrick agrees to indemnify and save Client harmless from any loss, cost, or expense, including attorney fees, claimed by third parties for property damage or bodily injury,including death,caused by the negligence of Merrick or its employees,agents and subcontractors in connection with Merrick's services. Client shall be responsible for any loss, cost, or expense,including attorney fees, claimed by third parties for property damage or bodily injury, including death,caused by the negligence of Client or its employees, agents and subcontractors in connection with the operations of the Client. If the negligence of both Merrick and Client(or a person identified above for whom each is liable) is the cause of such damage or injury,the loss,cost, or expense shall be shared between Merrick and Client in proportion to their relative degrees of negligence. It is intended by the parties to this Agreement that performance of Merrick's services shall not subject Merrick's personnel, including its employees,officers, directors, or shareholders,to any personal legal exposure for any risk associated with the Project. Client agrees that any claim, demand or suit shall be made only against Merrick& Company, a Colorado corporation, and not against any of Merrick's personnel. Merrick's total liability to Client for injuries, damages, claims, losses, expenses(including attorney fees) arising from any cause(s)including,without limitation,negligence,breach of contract or warranty, strict liability, or tort, shall be limited to the actual cost of completing Merrick's services as specified in Attachment B. Neither party hereto shall be liable to the other for incidental, special, indirect or consequential damages nor shall Merrick be liable for any cost or expense that provides betterment,upgrade or enhancement of the Project. Article 13 - Insurance CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 8 of 33 Contract No. 50-013137 Merrick shall maintain during the term of this Agreement, and for a period of two years after completion of Merrick's services, insurance of the kinds and with the limits not less than the amounts below: Worker's Compensation Insurance as required by statute, including Employers Liability, with limits of $100,000 each accident; $500,000 disease - policy limit; $100,000 disease - each employee. Commercial General Liability Insurance with limits of$1,000,000 per occurrence and $2,000,000 aggregate. Business Automobile Liability Insurance with limits of$1,000,000 per occurrence,combined single limits (owned,hired&non-owned). Umbrella/Excess Liability Insurance with limits of$3,000,000 per occurrence. Professional Liability Practice Policy with limits of$1,000,000 per claim and$2,000,000 annual aggregate. Certificates of insurance evidencing these minimum coverages shall be submitted to Client at the commencement of Merrick's services. The coverages are subject to the terms, exclusions and conditions of the policies. Merrick's insurance policies shall be endorsed to include,for the benefit of Client, a 30-day advance written notice of cancellation. Failure to submit the certificates or endorsements or failure of Client to insist upon submission shall not relieve Merrick of its duty to maintain the required insurance. Article 14 -Termination Subject to the other provisions of this Agreement,this Agreement may be terminated in whole or in part in writing by either party in the event of a substantial failure by the other party to fulfill its obligations under this Agreement. No such termination shall be effective until the other party is given not less than ten working days written notice of intent to terminate and an opportunity for consultation with the terminating party prior to termination. This Agreement may be terminated in whole or in part in writing by Client for its convenience. No such termination shall be effective until Merrick is given not less than 10 working days written notice of intent to terminate and an opportunity for consultation with Client prior to termination. Upon receipt of a notice of termination,Merrick shall promptly discontinue all services affected (unless the notice directs otherwise). If Client is not in breach of this Agreement, Merrick shall deliver or otherwise make available to Client all finished services;provided,however,Merrick shall not be responsible for the accuracy, completeness or workability of documents prepared by Merrick if used,changed or completed by Client or by another party. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 9 of 33 Contract No. 50-013137 Subject to the provisions of Article 2,Merrick shall be paid for its costs and services performed through the effective date of termination, less allowances for negligent services which must be corrected. If this Agreement is terminated for Client's convenience, in addition to payment for costs and services performed through the effective date of termination, Client shall pay Merrick as a termination expense ten percent of the total amount invoiced, or to be invoiced by Merrick through the effective date of termination. Merrick's final invoice to Client, which may be submitted after the effective date of termination, shall calculate such sum. Article 15 - Dispute Resolution If a claim or controversy between Client and Merrick is not resolved by the designated representatives of the parties,the chief executive officers of Merrick and Client, or a senior member of management with authority to negotiate and execute a binding settlement, shall meet within 30 days thereafter to review and discuss such claim or controversy and attempt, in good faith, to settle or resolve the matter. If such settlement is not achieved, the parties shall have their remedy at law. Article 16 - General 16.1 Governing Law. This Agreement shall be governed by the laws of the State of Colorado. 16.2 Entire Agreement,Amendments. This Agreement sets forth the entire agreement of the parties, supercedes all prior negotiations and understandings, and shall govern any services by Merrick on the Project prior to execution of this Agreement. Except as otherwise expressly provided in this Agreement,this Agreement may be modified or amended only upon the signed written agreement of both parties. Merrick shall not be required to execute any documents subsequent to the signing of this Agreement that increase Merrick's contractual or legal obligations or risks, or jeopardize the availability of or increase the cost of its professional or general liability insurance. Merrick and Client have each read and fully understand the terms of this Agreement, and each has had the opportunity to have it reviewed by counsel. 16.3 Severability. If any provision of this Agreement is held to be invalid or unenforceable by a court or other authority with like jurisdiction,the remainder of this Agreement shall be unaffected and enforceable, and there shall be deemed substituted for the affected provision(s)a valid and enforceable provision(s) as similar as possible to the affected provision(s). 16.4 Assignment. This Agreement is for personal services and neither party may assign its rights nor delegate the performance of its duties hereunder without the prior written approval of the other. Any assignment, voluntary or involuntary, in violation of the foregoing shall be voidable. This Agreement is not intended to benefit any third party. 16.5 Successors and Approved Assigns. This Agreement shall inure to the benefit of and shall be binding upon the parties and their respective legal representatives, successors, and approved assigns. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 10 of 33 Contract No. 50-013137 16.6 Non-Waiver. No delay or failure by either party to exercise any right under this Agreement, and no partial or single exercise of that right shall constitute a waiver of that or any other right. 16.7 Independent Contractor. Merrick shall perform its services as an independent contractor and not as an agent, employee,representative,joint venture or partner of Client. 16.8 Force Majeure. Merrick shall not be in default of its obligations if performance is prevented or delayed by an existing or future force majeure condition including,without limitation,act of government,act of God, strike, insurrection,embargo,fire, flood,earthquake,explosion,riot,war, rebellion, sabotage,epidemic, or any other cause beyond the reasonable control of a party to this Agreement. 16.9 Notices. Notice required or permitted hereunder shall be in writing and delivered in a manner most efficient under the circumstances. Subject to the foregoing,notice shall be deemed to have been given when received by the party to whom it is directed by hand delivery,telecopy, or mail delivery as follows: Merrick: Merrick& Company 2450 South Peoria Street Aurora, CO 80014 Attn: Mr. Doug Jacoby Client: Weld County Information Services 915 10th Street P.O. Box 758 Greeley, CO 80632 Attn: Ms. Judi Boeck or at such other address as a party hereto may designate by written notice. 16.10 Headings. The captions and headings of this Agreement are for convenience and reference only and do not limit or define the scope or intent of the clause. 16.11 Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Article 17 - Incorporation of Attachments The following Attachments are incorporated into and made a part of this Agreement: A - Statement of Services & Project Schedule B - Schedule of Payment CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 11 of 33 cy/057 Contract No. 50-013137 C -Additional Services D -Client Responsibilities E - Documents and Deliverables Owned by Weld County F —Year 2000 Compliance IN WITNESS WHEREOF,the parties execute this Agreement on the date last written below. Weld County, Colorado Merrick& Company,a Colorado corporation Constance L. Harbert, Chair Ralph Christie, P.E. Board of County Commissioners pn Si naturgae Yom{ C g yn- 1 ,:'- 77.1,-;,_,� A,ra Signature � ' Title 41LEA! i9 62 / B OC C Title `1'n^ +n F� 4 CE n Date c/ 7//ry Date (cf C,(e / 1g (06/22/98) CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 12 of 33 %/ 051 Contract No. 50-013137 Attachment A Statement of Services & Project Schedule In accordance with the provisions of Article 1,Merrick agrees to perform the services specifically described below. Character and Extent of Services Weld County(County)hereby engages Merrick&Company(Merrick)to provide necessary mapping services for the County's digital mapping project. Merrick agrees to supply the following work and services under the conditions set forth in this agreement: A. Merrick and its subcontractors, shall provide all necessary work,material, supplies,transportation, plan, labor,and management as may be required,to accomplish aerial photography, digital photogrammetric mapping,GPS survey and digital orthophotography for this project. B. Supplies and services to be furnished under this contract will be divided into several sub-tasks. In summary,the services include: Photogrammetric Mapping 1. Project start-up and mobilization. 2. Ground survey for photo control points with aerial targets. 3. ABGPS surveying for additional photo control points. 4. Black and white aerial photography products(1"=1,200' negative scale). 5. Fully Analytical Aerotriangulation for the photography. 6. Planimetric ARC/INFO databases of selected features. 7. Digital Elevation Model(DEM)that supports digital ortho rectification. 8. Digital orthophotography(1"=200' scale). 9. Land records/parcel(cadastre)database creation. C. Area of the Project- The limits of the project contain 845 sections referenced as Weld County's "growth area", 72 sections referenced as the City of Greeley,and 8 sections referenced as the Cities of Thomton/Northglenn's project area. The scope of work includes all of the project areas except planimetric capture and land records/parcel(cadastre)database creation will not be included for the 72 sections covering the City of Greeley. The work performed for the 72 sections covering the City of Greeley shall include: Project startup and mobilization,Ground Survey for photo control points with aerial targets,ABGPS surveying for additional photo control points,Black and White aerial photography products(1"=1,200' negative scale),Fully Analytical Aerotriangulation for the photography,Digital Elevation Model(DEM)that supports digital ortho rectification,Digital Orthophotography(1"=200' scale,and resampled digital orthophotography at 2',4', 8',and 16' pixel resolutions. II. General Mapping and Administration Considerations A. Deliveries-All costs of deliveries shall be borne by the Merrick project team. Each delivery shall be addressed to: Ms.Judi Boeck,GIS Coordinator, Weld County Information Services,915 10th CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 13 of 33 qg nS7 Contract No. 50-013137 Street,P.O. Box 758, Greeley, Colorado 80632. Each delivery shall be accompanied by a letter and/or transmittal form, in duplicate,listing the materials being transmitted,and being properly numbered,dated,and signed. Delivery of all County-supplied source materials shall be made at the completion of this contract. B. Mr.Doug Jacoby will be the Merrick technical manager for this project. Mr.Brian Raber will be the Merrick contract manager for this project. Mr.Doug Jacoby will be the primary contact at Merrick for all County correspondence.Ms. Judi Boeck will be the County's primary contact. C. In the event the scope requires clarification the hierarchy of documents is as follows: 1)Contract Document;2)Merrick's Technical Proposal;3)the County's RFP;and,4)County Addenda to RFP. The hierarchy applies only when there is a conflict between two or more of the above mentioned documents. D. Product Acceptance-All deliveries submitted by Merrick will be checked by the County. Merrick shall be notified by the County team if there are any delays in the review period. It is anticipated that the size of deliveries will be approximately 100 tiles.This number may be revised upon completion of the pilot project and with the mutual consent of the County and Merrick. All reviews will be performed on a basis of work correctness and compliance with this contract and the technical scope of work. During the pilot project task,the County team and Merrick shall agree on specific acceptance criteria. Merrick shall work closely with the County to develop quality control parameters/procedures for County staff. Additionally,Merrick's quality control tools will be delivered to the County for their use in evaluating the photogrammetric data and digital orthos. At a minimum,the data will comply with the following acceptance criteria: 1. 98%feature attribute correctness. 2. 98%features completeness. 3. American Society for Photogrammetry and Remote Sensing(ASPRS)Map Standards for positional accuracy of the planimetric and topographic databases. 4. Federal Geodetic Control Committee(FGCC)and County/Merrick survey standards. 5. American Society of Photogrammetry and Remote Sensing aerial photography standards. Within a 30 calendar day time-frame the County team will categorize each delivery as follows: 1. ACCEPTED,that is,meeting specifications with no more than minor and/or isolated exceptions,which will be corrected by Merrick. Accepted data will conform to the minimum accuracy standards for feature attribute correctness and completeness. 2. ACCEPTED WITH REWORK,that is,essentially the delivery conforms to specifications,but having a significant number of isolated exceptions. The delivery shall be accepted by the County pending re-editing and corrections re-submitted to the County. At no cost to the County,the Merrick project team shall correct and re-submit the delivery to the County within 30 calendar days. Deliverables falling within 90%to 98%will be considered under this category. Corrections will be completed by the Merrick project team to obtain the minimum standard. 3. REJECTED,that is,the delivery fails to meet the minimum requirements and requires major CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 14 of 33 9�/os'1 Contract No. 50-013137 improvements to comply with the pre-defined standards. At no cost to the County team,the Merrick project team shall correct and re-submit the delivery to the County within 15 working days. Deliveries considered in this category is where data is under the 90%accuracy level. Corrections will be completed by the Merrick project team to obtain the minimum standard. E. The Project Schedule included in the Merrick proposal shall be considered to be a preliminary project schedule. It may be modified as needed and by mutual agreement between Merrick and the County. It will be reviewed upon completion of the pilot project and revised, if needed,to accommodate such changes as incremental delivery size and delivery schedule. III. Photogrammetric Technical Provisions GCDB Integration 1. Following the aerial photography and GPS mission,Merrick will begin to integrate the BLM Geographic Coordinate Database(GCDB) into the database in order to create the countywide(Public Land Survey System (PLSS)coverage as described in the County's database design document. 2. Merrick will acquire the GCDB from the BLM web page(http://vvww.co.blm.gov/gcdb/gcdbl.htm). . 3. Merrick believes the GCDB provides an economical means to supplement the countywide PLSS networks. Merrick will propose alternative tiling structures as discussed during the proposal clarification meeting and during the project kick-off meeting. The final tiling structures will be reviewed and approved by the County. Fully Analytical Aerotriangulation (FAAT) 1. Fully Analytical Aerotriangulation(FAAT)creates coordinates(X,Y)and an elevation(Z)for supplemental photogrammetric points on each photograph that are used in the stereo model orientation process(Model Set-up). The FAAT process simultaneously corrects image displacement caused by earth curvature, atmospheric refraction, camera lens distortion and aircraft(fight) inconsistencies. 2. Pass and tie points will be pre-selected stereoscopically. The location will be marked on the contact print with a semi-permanent pen. Each type of point will have a unique symbol and point# for easy identification in the remaining processes. Each stereo model will have a minimum of six(6)pass and two tie points to the adjacent flight line. As each flight line is completed,the targeted ground control,pass and tie points are marked and numbered on the strip diagram. 3. Tie Point Analysis (TPA)will be performed on all flight strips. TPA shows relationship between flight lines (tie point to tie point)and spots any errors that exist. All errors will be corrected at this stage. 4. Execute preliminary block adjustments which incorporates field control throughout all points. Execute space resection which computes all the orientation parameters. 5. Execute Pre-Albany which sorts all images and reorders orientation parameters into the minimum bandwidth order. 6. Adjustments will be performed in-house using Albany, which is the final bundle adjustment for the CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 15 of 33 Contract No. 50-013137 entire project area(block). This program gives final root mean square(RMS)misclosures at all horizontal and vertical control points. Also,final coordinates are derived for all analytical points (pass points/tie points). A comprehensive FAAT report of the final results of the FAAT exercise will be submitted to the County Project Manager. This report will be inspected and signed by Merrick's Project Manager, Certified Photogrammetrist and FAAT Analyst. This report will include at a minimum the following: • A narrative summarizing significant steps influencing the FAAT measurements and results • Root Mean Squared(RMS)error and residuals of the final block adjustment • Root Mean Squared(RMS)error and residuals of the quality control block adjustment • Diagram of the stereo model layout with photo centers • Diagram of the stereo model layout with control,tie and pass points Develop the ARC/INFO Database Definition 1. Merrick and ESRI will provide staff on-site to assist the County in the development of the specific Project Database Design and Dictionary(PDDD). The physical database definition will be completed in several phases. 2. The primary items being accomplished during this design phase include: • Review the existing Database Design prepared by the County • Merrick and ESRI will hold a database design workshop with the County • Merrick and ESRI will prepare a revised physical design and submit it to the County for review • Merrick, ESRI, and the County will review the design and finalize the photogrammetry and parcel data dictionary • Merrick and ESRI will make appropriate modifications and present the final design to the County for approval 3. The physical design is intended to create an ARC/INFO coverage structure which complements the conversion methodology while considering only the basic application requirements of the users. That is,this design is not intended to be application oriented. 4. Upon completion of the Pilot project, Merrick will conduct follow-up database evaluation meetings. Merrick will revise the database design and feature compilation based upon the results of the Pilot Project conversion effort. Develop a Pilot Project DEM, Ortho ImaRerv, and Planimetric Databases 1. Once the database design is completed, a pilot project will be created. The pilot project datasets will include twelve(12)—sixteen(16)tiles. Merrick will work closely with the County to define the pilot project areas. 2. The pilot project will be a representative sub-set of the entire project. It is important to obtain a large enough sample of the project to insure most database situations and anomalies are reviewed. The County anticipates that the Tri-Town area of Firestone, Frederick, and Dacono will comprise the pilot project area. The proposed area will be large enough to review unique project characteristics and economically complete revisions to the database if modifications are required. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 16 of 33 9g/ 57 Contract No. 50-013137 3. After the pilot project is reviewed and approved by the County,the remaining project area will be automated. Completing the pilot project and database design tasks allows each phase to be created with no duplication in effort by having a thorough understanding of the interdependencies of each phase. 4. At the completion of the pilot project conversion, a final implementation plan and schedule will be submitted to the County. This plan will incorporate the knowledge and experience obtained during the development of the pilot project effort. The County would then provide Merrick authorization to proceed on the project-wide automation. 5. The parcel component of the pilot project will be a sub-set of the larger pilot area with the exact size and area to be determined and mutually agreed upon by the County and Merrick. Perform Model Orientation 1. After the FAAT,database design and pilot project are completed and approved,Merrick is ready to begin the County-wide stereo-compilation. This next step performs internal relative and absolute positioning of each photo as they are being mounted in the stereo-plotter. To accomplish this, a least-squared analysis of each model will be executed to obtain orientation residuals. 2. Merrick inspects all residuals to ensure conformance to accuracy standards. Once approved the stereo operator will use these values to compile the precise coordinate system established for this project. 3. Generate the Model Orientation Report to document the "set-up"results for each stereo model. Merrick's senior photogrammetric supervisors will approve the set-up and orientation of each model. Load Adjacent Model Data 1. This step merges digital data collected from adjacent photographs to verify that information on the edge of each photograph matches on each image, resulting in a"seamless database". 2. Referencing all models during this step greatly enhances "snapping" of features on adjoining photographs during stereo digitizing,and eliminates the need for model-to-model edgematching during later editing stages. 3. All of the planimetric,DEM and digital ortho databases will be based on the coordinate system computed in the FAAT provided to the County. The coordinate system being used for the Weld County project is based on the Colorado High Accuracy Reference Network(TARN),North American Datum 1983, adjusted 1992(NAD83/92). Compile Ortho Digital Elevation Model(DEM) 1. A DEM will be collected to produce the digital ortho imagery. A DEM is a coarse representation of vertical ground elevations to control for digital ortho rectification processes. The imagery created using the following DEM methods will meet National Map Accuracy Standards for a 1"=200' database. 2. The three-dimensional(3-D)digital elevation model (DEM) is formed by collecting only major breaklines and mass points throughout each stereo-model. Breaklines are spots taken along abrupt changes in the terrain such as road crown, drainages and ridgelines. Mass points are spot CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 17 of 33 q�io3-7 Contract No. 50-013137 observations taken at somewhat even intervals. 3. Merrick's DEM will have approximately 2,000 - 5,000 points per tile. Actual point density depends on the type of area being modeled(rural,urban, etc.)and degree of relief change. 4. Merrick will create the DEM using the following standardized steps: • Collect 3-D discontinuity lines along all major terrain breaks, such as road crown, drainages, etc. • Scan and create elevation profiles in parallel rows on each model at approximately one (1)row per inch at map scale. In some cases the DEM grid may be autocorrelated 5. Verify accuracy and completeness of the terrain models using Merrick's software routines to inspect that scan lines conform to the predetermined National Map Accuracy Standards (row spacing, completeness, extent,point density, etc.) Planimetric Database Compilation 1. While the stereo-models are installed on the stereo-plotters during the DEM compilation, Merrick will compile the planimetric databases. The required planimetric features being collected for this project include: • Transportation(paved road edge,unpaved road edge, bridges, overpasses, railroad centerlines, airstrips) • Hydrography(rivers, streams, creeks, lakes, ponds, major and minor irrigation ditches,dams) • Road Centerline(paved road, unpaved road centerline) • Major Electric Utility Structure (major transmission power line structures) • Towers (radio, TV, etc.) • Cellular Tower(point data) 2. Merrick will work closely with the County to create the data consistent with the County's database design. To facilitate this,Merrick will use the results of the database design workshop to determine the database features. Additionally the compilation criteria and rules will be strictly adhered to in order to create a consistent map product. 3. The CADMap photogrammetric software is used for the real-time data acquisition and entity coding. A macro file will exist for each entity to be collected, enabling consistent coding and collection which is operator and machine independent. 4. Merrick's GIS data capture"processes"will allow attributes associated with planimetric coverages to be easily populated. That is,each entity is collected by entering a unique identification number, which enables a CADMap collection macro. This macro specifies numerous graphic collection parameters. 5. As a standard procedure,Merrick edgematches each model during stereo-digitizing to form a continuous database. 6. The positional accuracy of all planimetric features will conform to the map accuracy standards established in the United States National Map Accuracy Standards. CONTRACT.DOC DOC Revision: 3 Date: 6/11/98 Page: 18 of 33 gj,io5 1 Contract No. 50-013137 ARC/INFO Database Processing 1. Merrick will convert the newly compiled photogrammetric databases(CADMap DON format) into ARC coverages using ARCIDGS software tools. This data translation tool has been used by Merrick and ESRI for over five years. The software uses a series of translation tables to"map"features into the appropriate coverages. 2. Using the predetermined tile layout, Merrick will "clip" the continuous data into individual tiles. 3. Plot color preliminary drawings at the specified scale. The line symbology and border information will be determined using a pilot project method. These electrostatic plots will be submitted to the County project team for approval of the data and map products. 4. Merrick's existing AML's and ARC tools will be customized to meet the specific QC/QA requirements of the County project team. Merrick will install these tools at the County and will train the County staff in their use. 5. Following the on-line completeness verification, Merrick will then make corrections, if needed. 6. A quality inspection plot is created of the planimetric databases. These plots are edited by the photogrammetric supervisor and the Project Manager. 7. Merrick will guarantee that the database conforms to specified project standards. 8. Merrick's detailed QA/QC manual will be made available to the County upon completion of the pilot project. Populate ARC/INFO Attribute Tables and Annotation 1. Selected attributes will be populated for each coverage as specified in the Data Capture, Photogrammetric Database and Compilation Criteria. Merrick anticipates that the County will provide source documents for any of the attributes that Merrick cannot populate via photo- interpretation. 2. Merrick will assign the appropriate feature "type" items/attributes during the photogrammetric compilation process(i.e., classification of functional road types). These attributes are automatically maintained throughout the editing process, subsequent ARC/INFO coverage generation and database validation. 3. Specific annotation and titling will be added to selected data types and coverages based on the County's database design. Additionally, all of the"name"attributes may require source documents from the County as specified in the database design document. Hydrography annotation will use USGS 7.5 Minute Quad maps currently in Merrick's possession. 4. Merrick and ESRI will work closely with the County to develop annotation standards for: • Text Placement • Size • Font • Sub-class CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 19 of 33 96f/as-9 Contract No. 50-013137 • Color 5. Merrick assumes that the street names will be annotated using the TIGER data. This file will be downloaded by Merrick from the Colorado Division of Local Government web page (http://www.d1g.oem2.state.co.us/cartogicartog.htm). Final Quality Inspection of Vector Data 1. Thorough quality inspection procedures will be incorporated during each phase of the conversion project thereby minimizing the amount of quality inspection required at this stage. 2. Merrick will verify that the GIS compatible database conforms to the specifications listed in the database design and data acceptance criteria documents. 3. Create QC plots with a map legend which will incorporate a standard border,title block, and numbering code, and will incorporate the Colorado State Plane Coordinate System ticks into each sheet. LIBRARIAN 1. Merrick will deliver data that will import directly into the County's LIBRARIAN module. Merrick's staff will design and duplicate the same database model so that the same LIBRARIAN structure exists at Merrick, ESRI and the County. 2. The following items are viewed critical in order to satisfy the LIBRARIAN requirements of this project: a) Tiling scheme must be set up from the beginning of the project. LIBRARIAN does not allow tiling changes. As part of the pilot project, LIBRARIAN format will be implemented and modified if deemed necessary as a result of the pilot project. b) LIBRARIAN format will be implemented once the ARC/INFO database design is final and after the pilot is accepted by the County c) The LIBRARIAN data format is very precise. Every coverage must have the same design, definitions, and projection information. d) Merrick will verify that every tile is inserted properly into the LIBRARY before we deliver data to the County. Merrick will deliver a new index coverage with the appropriate location (directory structure) item populated with the client's path to their workspaces, with each delivery. e) Merrick will hand deliver the pilot project data and assist the County staff with a"streamlined" data loading tool which will "streamline" getting data into LIBRARIAN. Aerial Photography Scanning 1. The original aerial photography negatives will be converted to raster images using the Zeiss SCAI film scanner currently in place at Merrick. When handling the negatives, Merrick's scanning analyst uses extreme care and white gloves. This procedure eliminates the possibility of scratching the negatives. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 20 of 33 9aio5 7 Contract No. 50-013137 2. The input scan will be at a resolution of 14 microns. 3. When scanning the negatives, gray scale histograms or look-up tables(LUT's)are customized to established the optimum "bell shaped curve". This will assure the digital ortho imagery will have a well balanced array of values which range from 0 to 255. Digital Orthophoto Production 1. Merrick uses the Zeiss OP image rectification and processing packages to rigorously calculate and generate precision ortho data from the original scanned negatives. Calculations are carried out using a Cubic Convolution resampling method,with the ability to edge-enhance or smooth an image as needed to arrive at the best geometric and radiometric output possible 2. Using Silicon Graphic workstations and Zeiss OrthoVista software for image processing& modification systems,the radiometric characteristics of each image are automatically compared and adjusted to a standard project histogram. This results in each ortho possessing similar tonal qualities throughout the entire project area. 3. The ortho images are then formatted according to the tile layout jointly determined by the County and Merrick. The following table displays the characteristics of the digital orthophoto production: Image Scale Tile Format Number of Tiles Final Pixel Resolution 1"=200' To Be Determined 925(approximate) 1.0' 4. All imagery will be delivered to the County as Continuous Tone, TIFF Class G format files (with a world file for geo-referencing). This format is readable by both ARC/INFO and ARCView. CAT-I ArcView Extension for Viewing Digital Ortho Imagery 1. Merrick is providing Weld County with a solution for non-technical users to view and analyze the digital ortho database being created. That solution is Merrick's CAT-I. 2. Cataloged Image Management CAT-I is used to manage a Digital Orthophotography Image Pyramid to display resampled images at differing ground pixel resolutions to provide for rapid image display over a wide range of scale. The imagery developed for the County will be resampled to pixel resolutions of 2',4', 8' and 16' IV. Land Records/Parcel Database Initial Project Meeting at County Preceding the data conversion portion of the project, a kick-off meeting between the County, Merrick and ESRI will be conducted on-site at the County to discuss and define the overall strategy for the conversion effort, as well as details for the project initiation. This meeting will facilitate a review of all source materials and development of procedures for inventory and review which will be compatible with the County's immediate needs. Strategies and lines of communication between the County and ESRI will also be formed to review any issues or resolve problems pertinent to the data and conversion process. Source Data Acquisition and Review CO NTRACT.DOC Revision: 3 Date: 6/11/98 Page: 21 of 33 9iu5#7 Contract No. 50-013137 Receiving and preparing the project source documents and data is anticipated to be done in the following manner: Cataloging Source Documents Source documents as referenced in the database design will be received and reviewed for completeness, and legibility. Upon delivery, each shipment will be inventoried for completeness and cataloged. The County will be notified of any incomplete delivery for resolution. Resolution and Rule Development The project team will work diligently with County staff to develop generic rules for resolution of typical anomalies so that County staff time is optimized and minimized. Source document anomaly resolution will be an interactive process between project team members and County project staff. Project team staff will first attempt to resolve anomalies based on agreed rules and protocols. Problem and Resolution (PAR)forms will be the medium for documentation of anomalies,their resolution, and resolution rule development for generic anomaly situations as they are encountered over the course of the effort. This process will require the attention and support of County staff at key points,and the turn-around time of source anomaly resolutions by County staff of one to three workdays Digital Parcel Data ESRI will review the pre-processed US West digital parcel data from the county. ESRI anticipates the data will be pre-processed as defined in the RFP. ESRI will use Automated Quality Control routines to review the data. ESRI anticipates that less than 2%of the features or attributes will have errors. Control Point Development Once an incremental subset of the US West digital parcel data is ready, ESRI will load the digital planimetric and ortho data. The US West data is anticipated to be tiled using the agreed upon tiling structure . The planimetric data tile corners would then serve as control tics. Additional tics including street centerline intersections,transportation road features, and other planimetric features will be incorporated if necessary. Each control tic will be automatically assigned a unique ID number. A digital file of tic identifier number and control point X,Y coordinates will also be created. These control tics will be stored in a master tic file. The coordinate tics will then be transferred to the US West data. Additional corresponding features located on the planimetric data(intersection centerlines and other dominant features with control tics) will be identified and manually coded with a unique identifier for the US West data. Points to be used for the transformation will be selected on an evenly distributed basis,with a minimum of four and a maximum of twelve points used. The density of points will be dependent on how well the US West land record data fit the planimetric data. When the optimal alignment is achieved, control tics plus ID numbers will be transferred from the planimetric data to the US West data and the parcel data will be transformed with the planimetric data as a back drop coverage. Pilot Project ESRI proposes two Township/Range sections of data be identified as a pilot area. Processing of the pilot area will serve to validate the proposed methodology and refine the process at the outset of the project. Approximately eight weeks after the first delivery of County-approved planimetric data is received at ESRI,the ESRI project manager and technical manager will hand-deliver the pilot data. The ESRI team, along with Merrick and County staff members, will load and jointly evaluate the first delivery provided CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 22 of 33 9g/0s7 Contract No. 50-013137 by ESRI. This meeting will assure,through direct discussion between the County,Merrick and ESRI, that all critical feedback is shared and exchanged in a timely fashion. Data acceptance criteria will also be discussed and defined at this meeting. Feedback shared during this meeting will be documented in a technical memorandum and applied directly to the remaining project as appropriate. Register Parcel Database to Planimetric Base The ESRI project team will then register the Parcel data to the planimetric base following the procedures in this contract and the requirements in the RFP. ESRI will perform the registration as each delivery of planimetric data is officially approved by the County. The registration process will be performed when situations indicating that the parcel data is not consistent with the physical evidence shown on the planimetric base are encountered. These situations will be detected during a detailed review through the following phased methodology that will ensure that the minimal amount of adjustment to meet the desired level of quality is performed. Transform The first step in the process will be accomplished by using the ARC/INFO TRANSFORM command. When executed,this command will transform the control tics within the tic file created during a previous task(presently in digitizer inches)to the planimetric control tics. Ultimately this will result in the transformation of the parcel data from their existing coordinate system into the Colorado State Plane Coordinate System,North Zone as required. Although this preliminary transformation will potentially contain some distortions, it will allow the processor to view both the planimetric and parcel coverages on the workstation screen at the same time during ARCEDIT sessions. Adjustment The next step in the adjustment process will be an interactive ARCEDIT session in which rotation and repositioning techniques will be employed at the PLSS section level. The planimetric data and the parcel data will be viewed on-screen. It is anticipated that the most useful planimetric layers used for the adjustment of sections will be the back edge of road edge, road centerline, and railroad layers. This will result in a best fit for the entire coverage. Rotation and Resealing Next as-needed block/parcel group level rotations and resealing techniques will be employed during the interactive ARCEDIT session. Best fit and Edgematch Verification After the parcel coverages have been transformed,rotated and shifted the project team will commence the edgematch verification task. Graphic mismatches will be corrected to ensure the resulting coverage meets the agreed specifications. Upon completion of the edgematching procedure,the processor will run the topology maintenance ARC/INFO programs(BUILD) as necessary to ensure proper structure and functioning of data across boundaries. Capture Parcel Map Annotation Attribute information on the parcel maps will be entered into the Parcel database as annotation layers. The annotation will include block,parcel and lot numbers, as well as street names, Right of Ways and miscellaneous text as seen on the source parcel maps, defined in the database design, and documented in the Colorado State Assessor's Parcel Mapping Specifications. ESRI will provide the best text replication as it is represented on the source materials, defined in the database design,and documented in the Colorado State Assessor's Parcel Mapping Specifications. The annotation will then be subject to a visual CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 23 of 33 Contract No. 50-013137 QC check to assure the proper placement, size,and spelling of the map text. The annotation and parcel alignment will be QC reviewed together on hard copy check plots to insure coordinated placement of the text in relation to the parcels and all other pertinent planimetric features. Annotation standards will be jointly developed with the County. Create Subdivision Coverage The County provided TIFF format subdivision plats will be georeferenced to the US West parcel data. These TIFF files of the subdivisions will be used to create the subdivision coverage. The Subdivision coverage will be created interactively at the workstation. This process will require that the data entry technician, in the ARCEDIT environment,view the subdivision TIFF files and Land coverage simultaneously at the workstation screen. The technician will then copy the Land coverage property lines coincident with the subdivision boundary into the new Subdivision coverage. Additional arcs will be added as needed to close the subdivision boundary where coincident property lines do not exist. Upon completion of the data capture process,the data entry technician will run the topology maintenance ARC/INFO programs(BUILD and/or CLEAN)as necessary to ensure proper structure and functioning of data across boundaries. Attributes will then be populated as defined in the data dictionary by referencing the subdivision source map and coding the polygon label points with the appropriate subdivision name. Create Easement Coverage An Easement coverage will be created. The Easement layer will be determined from TIFF format subdivision plats.. Apply Subdivision,Block and Lot codes The legal description of the property will then be related to the subdivision, lot,and block from a table containing the Parcel Number,provided by the County . This information will be transferred to a Lot- Parcel correspondence table. For a majority of the features,the subdivision name, and block and lot numbers will be identified and programmatically or interactively applied to the correct feature. This process is anticipated to apply a large number of subdivision, block and lot codes, but not all. A verification process will then need to be performed. Each subdivision, block and lot will be verified interactively at a workstation. During this process the data entry technician, in the ARCEDIT environment,will review the source documents and verify or apply the correct subdivision names, and block and lot numbers to the correspondence table. Regions cannot and will not be created using the Parcel Number. Create Regions During this task,the Subdivisions,Blocks, Lots, Parcels, Right of Ways, Railroad Right of Ways, and Easements attributes will be made into Region subclasses from sources described in the database design. Quality control procedures will be performed while calibrating the REGIONQUERY process,before creating the final Regions. ESRI will also perform final quality assurance and be responsible for the quality of the Regions as they are created from the above attributes. Final Database Quality Assurance/Quality Control The project team will use a two-tiered approach to QC the database development project based upon a variety of manual and automated inspection techniques. These levels of quality control include CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 24 of 33 Contract No. 50-013137 automatic error checking using ESRI's Quality Control Application Package (QCVIEW)and visual comparison of check plots and on-screen displays to source maps. The QC steps will be performed in- house by an independent database development QC group during and after all processing of the data is complete. After the initial QC cycle has been implemented, any coding or cartographic errors identified during this phase will be resolved using the ARC/INFO module ARCEDITTM software. Once edits have been completed,the QC cycle will be reiterated to ensure that any errors have been corrected and that no new errors have been introduced. The minimal QA/QC checks that will be performed are listed below. A description of each check is contained in Merrick's RFP response starting on page 76. . 1. Map Directory Existence Check(MAP_DIR) 2. Coverage Existence Check(COV_EXT) 3. Coverage File Existence Check(COV_FIL) 4. Data with Map Extent Check(MAP_EXT) 5. Coverage Precision Check(PRE_CHK) 6. No Records Check(REC_CHK) 7. Topology Check(TOP_CHK) 8. Annotation Standards Check(ANO_CHK) 9. Edit Standards Check(EDT CHK) 10. ARC/INFO Check(ARC_CHK) 11. Unique Value Check(UNQ) 12. Valid Code Frequency Check(VFQ) 13. Value Range Check(VRC) 14. Populated Item Check(POP) 15. Relate Check(REL) 16. Consistency Check(CON) Conflation of TIGER attributes to street centerline ESRI proposes to develop an ARC/INFO coverage which can be used for address matching in ARC/INFO and ArcView. This would be accomplished with a combination of data transfer(conflation) techniques in batch and interactive processes. ESRI is proposing conflation of US Bureau of the Census Topologically Integrated Geographic Encoding and Referencing(TIGER)file attributes only. The street centerline file will be provided from the planimetric data. It will be processed to include street names, address ranges, and census codes, as they appear on the TIGER files. Attributes which can not confidently be determined because of differences in geometry will be flagged for resolution by the County. ESRI will quality control the attributed street centerline file and be responsible for accurately applying the County specified attributes from the TIGER files. ESRI can not be responsible for the quality of the attributes derived from the TIGER data. The QC process would occur in two steps. First, batch amls would be run on the centerline file to ensure all arcs; 1)are coded with an address or a flag indicating a question,2)have only valid data dictionary codes and 3) addresses do not have gaps or reversed (descending verses ascending)address range errors. Second, check plots would be generated displaying the centerline data with address ranges and arc directionality. Two percent of the arcs would be randomly selected and checked against the TIGER files and edits made, if necessary. Final Database Formatting and Delivers Upon successful completion of the detailed quality control step described above,the parcel database and associated verification documents will be formatted and packaged by delivery area and provided to the CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 25 of 33 g8/o6'7 Contract No. 50-013137 County for review and acceptance. Deliveries will be incremental and will include a series of checkplots as specified in the RFP, along with copies of the final error reports. The Parcel database will be transferred onto an agreed upon media and delivered to the County in ARC/INFO export format. The County will review the delivered data and send ESRI a notice of approval or disapproval in fifteen working days after receiving the product delivery. The County will accept the delivered products if the error rate is not greater than 2 percent in coding and feature completeness as specified in the RFP. The data are best fit to planimetric data and,therefore, spatial accuracy is not testable. V. Deliverable Products The following outlines the deliverable products produced by Merrick. Merrick and ESRI understand that all of the products listed below are the property of Weld County. Fully Analytical Aerotriangulation (FAAT)Products 1. FAAT results report and computations. 2. QC Report illustrating how the solution"fits"with the GPS check points. 3. ARC/INFO coverage of the stereo-model limits. Database Design and Definition 1. ARC/INFO Database design workshop with the County project team 2. Preliminary and final database design documentation(hard and soft copy). 3. Procedures Manual describing the work processes for all phases of production. Photogrammetric Products 1. Photogrammetric feature(DEM and planimetric)compilation criteria. 2. ARC/INFO coverages of the Planimetric Databases 3. ARC/INFO coverage definition,ARC/INFO symbol and line sets. Digital Orhhophoto Products 1. CD-ROM's of 1"=200' digital orthophoto tiles in TIFF format readable by ARC/INFO. 2. CAT-I (Catalog Imager)of resampled digital orthos 3. Digital Imagery Specifications and Production documentation. 4. Black&white low resolution plots(400 DPI) 5. Plot file of the digital ortho images Land Base/Parcel Database Products 1. Land record/parcel data registered to the planimetric data in ARC/INFO Regions,to include Parcels, Lots,Blocks, and Subdivisions,Easements,Right of Ways,and Railroad Right of Ways. 2. An ARC/INFO coverage of the street centerline processed to include street names,address ranges, and census codes, as they appear on the TIGER file. Attributes which can not confidently be determined because of differences in geometry will be flagged for resolution by the County. 3. All source documents received. VI. Reference Document List The following lists documents to be utilized as references or source materials for the project. CONTRACT.DOC Revision: 3 Date' 6/11/98 Page: 26 of 33 92/e)6—' Contract No. 50-013137 • Database design document • Data Acceptance Criteria and QA/QC document • Colorado State Assessor's Parcel Mapping Specifications • Project Schedule • Compilation criteria • Contract • RFP • Assessor's parcel maps • USGS 7.5°quadrangle maps • Subdivision plats(TIFF format) • Subdivision name and code ASCII file • Anomaly and Problem and Resolution(PAR)rules and forms • Merrick's proposal • Legal descriptions and parcel numbers extracted from Assessor's database(ASCII file). Where available, subdivision, lot,and block number data from Assessor's database will also be provided. • US West data documentation • BLM's GCDB documentation • US Census Bureau's TIGER documentation • Miscellaneous correspondence(written and electronic format) • Other documents as needed in order to clarify/facilitate conversion processes CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 27 of 33 9'8/0C-7 Contract No. 50-013137 Attachment B Schedule of Payment The following outlines compensation that would be due Merrick&Company for the work described in Attachment A: Control- GCDB/PLSS 1. Create PLSS Layer From GCDB Points $ 10,938.00 2. Create Library Index Based on PLSS Layer $ 6,400.00 Sub-Total $ 17,338.00 Digital Orthophotography 1. Fully Analytical Aerotriangulation and Reports $ 52,905.00 2. Image Scanning, Orthorectification&File Generation $ 186,344.00 3. One Copy Registered Digital Orthophoto Imagery $ 7,234.00 4. One Copy Resampled Files& Digital Index $ 21,758.00 5. One Set Paper Check Plots&Digital Plot Files $ 21,717.00 6. Project Management $ 19,167.00 7. Performance Bond $ 5,999.00 Sub-Total $ 315,124.00 Planimetric Data(Includes Merrick de Mexico Savings) 1. Create Road Centerline Layer 2. Create Road Edge Layer 3. Create Railroad Layer 4. Create Hydrography(Rivers, Creeks, Streams, Reservoirs, Lakes)Layer 5. Create Bridge Layer 6. Create Irrigation Ditch Layer 7. Create Airstrip Layer 8. Create Dam Layer 9. Create Major Electric Utility Structure Layer 10. Create Tower Location Layer 11. Create Cellular Tower Layer $ 234,326.00 12. Attach TIGER Attributes $ 20,991.00 Sub-Total $ 255,317.00 Land Records/Parcel Database(Cadastre) Creation 1. Method 1 (Create LANDFAB Layer) $ 204,875.00 2. Create Easement Layer $ 4,629.00 3. Annotation Layer $ 29,629.00 Sub-Total $ 239,133.00 Total : $826, 912 . 00 Merrick will invoice Weld County on a monthly basis based on a percent complete of each of the aforementioned tasks. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 28 of 33 9Y/ 6-7 Contract No. 50-013137 Attachment C Additional Services The following services and any other services not specifically described in Statement of Services&Project Schedule,are not included in Merrick's basic services. An undertaking for Additional Services shall not be presumed by course of conduct or custom in the industry. Additional Services may be provided if authorized by the County in writing. Additional Services shall be paid by the County as provided in the Agreement, in addition to the compensation for Merrick's basic services. C.1. Providing financial feasibility or other special implementation studies. C.2. Providing planning surveys,site evaluations,environmental studies or comparative studies of prospective sites,and preparing special surveys, studies and submissions required for approval of governmental authorities or others having jurisdiction over the Project. C.3. Providing services relative to GIS planning for future facilities, systems and equipment which are being desired during the Implementation Phase. C.4. Preparing documents of alternate, separate or sequential bids or extra services in connection with bidding,negotiation or implementation of the County-wide GIS system. C.5. Providing coordination of Work performed by separate contractors or by the County own forces. C.6. Providing services in connection with the work of a separate consultants retained by the County except as provided elsewhere in this agreement. C.7. Providing Detailed Estimates of Cost,analyses of owning and operating costs, or detailed quantity surveys or inventories of materials,equipment and labor. C.B. Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture,furnishings and related equipment other than permanently installed laboratory case work and equipment, if beyond the scope of this Project. C.9. Making revisions in Drawings, Specifications or other documents when such revisions are inconsistent with written approvals or instructions previously given,are required by the enactment or revision of codes laws or regulations subsequent to the preparation of such documents or are due to other causes not solely within the control of Merrick. C.10. Preparing Drawings, Specifications and supporting data and providing other services in connection with Change Orders to the extent that the adjustment in the basic Compensation resulting from the adjusted Construction Cost is not commensurate with the services required of Merrick,provided such Change Orders are required by causes not solely within the control of Merrick. C.11. Making investigations, surveys,valuations, inventories or detailed appraisals of existing facilities,and services required in connection with construction performed by the County or others. CONTRACT.DOC DOC Revision: 3 Date: 6/11/98 Page: 29 of 33 9605-7 Contract No. 50-013137 C.12. Providing consultation concerning replacement of any Work damaged by fire or other cause during construction, and furnishing services as may be required in connection with the replacement of such Work. C.13. Providing services made necessary by the default of the Contractor or others, or by major defects or deficiencies in the Work of the Contractor or others,or by failure of performance of either the County or Prime Contractor under the Contract for Construction. C.14. Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked-up prints, drawings and other data furnished to Merrick. C.15. Providing extensive assistance in the utilization of any equipment or system such as initial start- up or testing, adjusting and balancing,preparation of operation and maintenance manuals, training personnel for operation and maintenance,and consultation during operation. C.16. Providing services after issuance to the County of the final Certificate of Occupancy. C.17. Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration proceeding or legal proceeding. C.18. Providing services of consultants for other than the normal architectural, structural,mechanical and electrical engineering services of the Project. C.19. Providing any other services not otherwise specifically included in this Agreement. Such as: 1.Hard Copy Digital Orthos(minimum of 20) a) Paper(400 dpi) b) Mylar(1000 dpi) 2.Second Set of Color Hard Copy Digital Orthos(if made at the same time as original set) a) Paper(400 dpi) b) Mylar(1000 dpi) 3.Additional First Set of Ortho CD-ROM's a) County-wide 4.Second Set of Ortho CD-ROM's(if made at the same time as original set) a) County-wide 5.Additional Set of Photography Contact Prints(if made at the same time as original prints) 6.GIS Programming and Application Support a) ARC/INFO AML Development b) ARC/INFO Avenue Development 7.Planimetric Database Mylar Plots a) Planimetric data 8.Additional GPS Points a) Minimum often(10)points 9.Development of Digital Terrain Model (DTM)Data Costs for the items listed above may be negotiated with the County, if and when the need(s)may arise. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 30 of 33 98/0.5 9 Contract No. 50-013137 Attachment D Additional County Responsibilities The following lists the information and responsibilities required of the County. Database Design and Definition 1. Provide a draft physical database design document for Merrick to begin the ARC/INFO design. 2. Participate in the database design workshop to enhance existing coverages due to the acquisition of new planimetric features. Project Start-up Information 1. Identification of areas and priorities for the mapping including the pilot project area. County-wide Project Production I. Provide Merrick with timely review, feedback and acceptance of project deliverables. Land Base/Parcel Database 1. County approved planimetric data. 2. The US West parcel database with unique Parcel Numbers in an agreed upon format. 3. Assessor's table with unique Parcel Numbers to associate legal description information 4. Sample hardcopy Assessor's parcel maps. 5. Table of valid subdivision names and unique codes. 6. TIFF files of subdivision maps. 7. Colorado State Assessor's Parcel Mapping Specifications CONTRACT.DOC DOC Revision: 3 Date: 6/11/98 Page: 31 of 33 �}frius� Contract No. 50-013137 Attachment E Documents and Deliverables Owned by Weld County Merrick and ESRI understand that all of the products listed below are the property of Weld County. Data Provided to Merrick and ESRI 1. Subdivision TIFF formatted Images 2. Weld County Assessor hard copy parcel maps 3. Subdivision Listing 4. Assessor parcel numbers and legal descriptions 5. US West Parcel data 6. Any and all source documents provided Fully Analytical Aerotriangulation (FAAT)Products 1. FAAT results report and computations. 2. QC Report illustrating how the solution"fits"with the GPS check points. 3. ARC/INFO coverage of the stereo-model limits. Database Design and Definition 1. ARC/INFO Database design workshop documents 2. Preliminary and final database design documentation(hard and soft copy). 3. Procedures Manual describing the work processes for all phases of production. Photogrammetric Products 1. Photogrammetric feature (DEM and planimetric)compilation criteria. 2. ARC/INFO coverages of the Planimetric Databases 3. ARC/INFO coverage definition, ARC/INFO symbol and line sets. Digital Orthophoto Products 1. Aerial Photography negatives and diapositives 2. CD-ROM's of 1"=200' digital orthophoto tiles in TIFF format readable by ARC/INFO 3. Resampled Digital Orthophotos 4. CAT-I (Catalog Imager)of resampled digital orthos 5. Digital Imagery Specifications and Production documentation. 6. Black& white low resolution plots(400 DPI) 7. Plot file of the digital ortho images Land Base/Parcel Database Products 1. Land record/parcel data registered to the planimetric data in ARC/INFO Regions,to include Parcels, Lots, Blocks, and Subdivisions, Easements, Right of Ways, and Railroad Right of Ways. 2. ARC/INFO coverages of the street centerlines processed to include street names, address ranges, and census codes, as they appear on the TIGER file CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 32 of 33 Contract No. 50-013137 Attachment F Year 2000 Compliance Merrick and ESRI shall warranty that all products delivered to Weld County are Year 2000 compliant as described below. Year 2000 Warranty Merrick and ESRI represent and warrant that data which is delivered to Weld County hereunder, is designed to be used prior to, during and after the calendar year 2000 AD, and that the data is designed to operate when used as per manufacturers guidelines with CAT-I, ARC/INFO 7.x and Arc View 3.x. Merrick and ESRI will use a four digit format while performing the scope of services. CONTRACT.DOC Revision: 3 Date: 6/11/98 Page: 33 of 33 9Y/°5-7 Hello