HomeMy WebLinkAbout990858 WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Table of Contents
Latest Revision Date: May 6, 1996
Page
BOARD OF COMMISSIONERS - GENERAL PROCEDURES:
Board Procedures 4
Work Sessions 9
Designation of Departments for Commissioner Coordinator 10
Board and Commission Appointments 11
Authorizations 13
Delegation of Authority to Sign Certain Documents 14
Procedure for Charter Petition 17
Expediting the First Reading of Ordinances 18
Notification Procedure for Emergency Incidents 19
BOARD OF COMMISSIONERS - GENERAL POLICIES:
Press Release Policy 20
Lobbying Policy 21
Contracts and Ordinances 23
Legal Opinions 26
Publication of Annual Reports 27
Revision of Ordinances, Policies, or Manuals Which are Published by Department 28
Dimension Standards for Letter Size Mail 29
County Property 31
Mineral Leasing Policy 36
Mineral Leasing Policy Concerning Extensions 37
Suspension of Operations on Uneconomical Oil and Gas Wells 38
Industrial Revenue Bonds 39
Permits, Regulations, Fees 44
Use of Conservation Trust Funds 47
Regulating Activities in Parks Owned by Weld County 48
Regulating Activities on Trails Owned and/or Operated by Weld County 53.1
Official Recognition and Proclamations of Special Events,
Causes, and Celebrations 54
Policy for Accepting Individuals Sentenced from Other Jurisdictions
Into the Weld County Jail Work Release Program 55
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990858
WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Table of Contents
Latest Revision Date: May 6, 1996
Page
BOARD OF COMMISSIONERS - GENERAL POLICIES (Continued):
Policy Concerning Election Charges 57
Policy Concerning Recycling 58
Creation of Weld County Ballot Issue Title Board and Adoption of
Procedures for Setting Title on Local Ballot Issues 59
Local Emergency Operation Plan for Major Winter Storms 60
PLANNING/ZONING MATTERS:
Applications for Land-Use Matters for Property Previously Denied 69
Quasi-Judicial Hearings with Less than Full Board Present 71
Policy on Collateral for Improvements 72
Procedure for Requesting Pre-Advertising on Land Use
Applications 77
Land Use Packets 79
Record of Land Use Hearings 80
Issuance of Building and Electrical Permits for Correctional Facilities 81
Policy for Zoning Property Deannexed from a Municipality 81.1
Supporting Intergovernmental Cooperation Related!to Regional Planning 81.2
Department of Planning Services Case Files for Staff-Approved Actions 81.3
HEARINGS - GENERAL:
Appeals Process 82
Guidelines for the Refusal to Renew A Liquor License 83
Policy on 45-Day Waiver Pursuant to the Colorado Beer and
Liquor Code 85
Procedure for Probable Cause Hearings 86
General Procedures for Adjudicatory-Type Hearings 88
Procedure for Hearing of Petitions for Tax Refund or
Abatement 94
Assessment Arbitration Rules and Procedures 95
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Table of Contents
Latest Revision Date: May 6, 1996
Page
EMPLOYEE/BENEFIT MATTERS:
AIDS Policy 99
Employee Car Pooling 104
Collect Calls by Employees to Centennial Center 105
Reimbursement Policy for Damage Incurred During Emergency,
Disaster, or Search and Rescue Situations 106
Compensation to Individuals for Losses Associated with
Animals and Equipment while in Volunteer Capacity 107
Emergency Closing Procedure 108
Smoking in Buildings and Vehicles Under the Control of Weld County 109
Service Awards 110
Cellular Phones 111
ROAD AND BRIDGE POLICIES:
Road and Bridge Policies 112
Policy Regarding Temporary Closure of Weld County Roads
for Periods of 72 Hours or Less 113
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Board Procedures
Latest Revision Date: May 6, 1996
CONDUCT OF MEETINGS
1. The Board of County Commissioners shall conduct two weekly board meetings, on Monday and
Wednesday of each week to commence at 9:00 A.M.
A. A regular meeting may be cancelled, however, by resolution of the board passed and
publicly announced at least ten (10) days prior to the cancelled meeting date.
B. Special meetings shall be called by the Clerk to the Board upon the written request of the
Chair or of any three (3) members of the board. Each member of the board shall be
provided at least twenty-four hours written notice of such meeting, served personally or left
at each members usual place of residence. However, a special meeting called as herein
provided may be held on shorter notice if all members of the board are present and have
waived notice thereof in writing. A copy of the notice of a special meeting shall be posted
in a conspicuous place in the office of the board at the time such notice is given to
members of the board. No business shall be transacted at a special meeting unless the
same has been stated in the notice of such meeting.
C. In the event that a legal holiday should fall on a Monday or Wednesday, there shall be no
need to declare a cancellation of said meeting.
2. The Board of County Commissioners shall convene each Monday and Wednesday immediately
following the regular Board meeting as the Board of Social Services, in order to meet the
requirement of Section 26-1-116(3) CRS, as amended, to keep the Board of Social Services
business separate and distinct from other county business.
3. On the fourth Monday of the month immediately following the Social Services Board meeting, the
board shall convene as the Weld County Housing Authority.
4. Agenda Items.
A. Due to the requirements of the Colorado Open Meetings Act, the deadlines for listing items
of business on an agenda are as follows: 10:30 a.m. on Friday for Monday's agenda and
2:00 p.m.10:30 a.m. on Monday for Wednesday's agenda. In the event of a Monday
holiday, the deadline for that week's Wednesday agenda is 2:00 pTiii.10:30 a.m. on the
previous Friday.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Board Procedures
Latest Revision Date: May 6, 1996
B. Agenda items will not be accepted by phone. The original document, along with any
pertinent backup material MUST be in the Clerk to the Board's office by the deadline in
order to be listed on the Monday or Wednesday agenda.
C. Only the Clerk to the Board or the Chair may authorize the addition of an item to the
agenda if there are no objections from another member of the board. If there are
objections to the addition, a motion must be made, seconded and passed by a 2/3 majority
vote to allow the addition.
D. Reports, correspondence, and informational items on matters to be included on board
meeting agendas should be sent to the Clerk to the Board.
E. On February 25, 1993, the board approved the addition of an area on regular meeting
agendas (both Monday and Wednesday) for public input. The following statement is now
on each agenda:
"(Each individual is allowed a three minute period of time in which to
address the Board of County Commissioners on topics which are not on the
board's agenda. Please be aware that the board may not be able to
address your topic today. If the board is unable to do so, the matter will
either be referred to staff or scheduled for a work session. If you wish to
speak regarding issues which are likely to be heard by the board in a public
hearing, such as a land use or violation hearing, you will be asked to give
your testimony at that hearing, either in person or in writing. Public input on
any topic shall be limited to 15 minutes.)"
F. Copies of the agenda and minutes of the regularly scheduled board meetings are available
upon request from the Clerk to the Board's Office for a subscription fee of$48.00 per year.
They are also available on the county Web page at http://www.com.co.weld.co.us.
1. Effective January 19, 1998, the Clerk to the Board was directed to distribute copies
of the minutes and agendas to staff members through E-Mail, as appropriate,
instead of using paper copies.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Board Procedures
Latest Revision Date: May 6, 1996
BY:
(Name), Chair
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
Please note, "Deputy Clerk to the Board" NOT"Deputy County Clerk". If this is not
properly completed, it could result in documents being returned for correction,which
will delay approval.
7. Commissioners' board meetings shall be conducted by Roberts Rules of Order.
-87
DISPOSITION OF ELECTRONIC TAPES
1. On March 24, 1992, the Board of County Commissioners approved the following procedure for
disposition of electronically taped recordings of meetings and hearings. State record retention
regulations require that taped recordings of board meetings and hearings be retained one year plus
the current year.
A. At the end of each year, the Clerk to the Board will send a memo to the County Attorney's
Office and the Director of Planning Services to identify tapes which are scheduled for
disposition.
B. The County Attorney's Office and Department of Planning Services will identify any specific
tapes or hearings which should be permanently retained due to pending or possible
litigation.
C. Tapes to be retained will be pulled by Clerk to the Board staff, and a list compiled.
D. A work order will be submitted to Building and Grounds for tapes to be destroyed.
REFERRAURESPONSE TO CORRESPONDENCE
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Board Procedures
Latest Revision Date: May 6, 1996
On June 1, 1998, the Board of County Commissioners established the following procedure to handle
correspondence received by the Clerk to the Board's office. Elected officials will be given a copy of all
correspondence regarding concerns or complaints pertaining to their departments,and are asked to simply
provide the board with a copy of each response to complete the official file. Department heads are
directed to draft a response to be written Over the signature of Chair of the Board. All complaints or
requests from citizens received in the Commissioner's Office shall be handled as follows:
1. A copy of each complaint/request received, along with a Response form, will immediately
be sent to the appropriate department. This copy will be marked to the attention of the
Elected Official or Department Head. A copy of the complaint/request will be placed in the
Commissioner's"Pass Around"file for their information, with "Referred to Department
Name "'note attached.
2. Clerk to the Board will keep original letter in a suspense file in order to verify final
responses are sent within a reasonable time limit.
3. Elected Officials are asked to submit a copy of their response to the Clerk to the Board for
the Commissioners' information.
4. The Department Head will be asked to respond within three days or, if unable to do so, to
send an E-Mail to CTB Group, stating the time required for further research or review.
Upon receipt of the E-Mail, Clerk to the Board's Office will send a form letter, over the
Chair's signature, to the citizen stating the matter is being reviewed and giving the
timeframe for the response to be mailed. A copy of the letter will be placed in the suspense
file with the original letter.
5. After investigation of the complaint/request, the Department Head or designee will make
his recommendation to the Board, marking the correct response, as listed below. The
complete form (green sheet) and any supporting documents will then be returned to the
Clerk to the Board.
A. Board action -- means some official action is required from the Board, such as
needing to be placed on the agenda for a policy decision or resolution. If Board
agrees, Clerk to the Board will place on the next agenda.
B. Work Session--means the Department Head or Elected Official wish to discuss the
matter with the Board in a work session. No further action is necessary to schedule
the work session; if the Board agrees, Vicky will schedule the work session and
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WELD CC UNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Board Procedures
Latest Revision Date: May 6, 1996
notify all appropriate parties.
C. Letter(attached)--means a response has been drafted to the individual making the
complaint or request. All lettef= will be drafted for the Qhair's signature by the
Department lead and returns d with the response form. To expedite the process,
the letter should also be'.'E-mailed or sent on Diskette to the Clerk to the Board's
Office. E-mail CTB group.
D. No response-- means no response was made by the Department. Please explain
to the Board why no response is required.
E. Telephone-- means a telephone call was made to the individual by the Department
Head or Elected Official. In the narrative section, please give date, who made the
call, and the name of the individual receiving the call.
6. The Clerk to the Board will "Pass around" to the Commissioners requesting approval or
recommendation, or other desire of the Board.
A. The Chair will sign the letter. If it is not approved by the other Commissioner's,
Vicky will pull it for the Clerk to the Board's office to make changes.
7. The Clerk to the Board will verify the action required, and mail any approved
correspondence, sending a copy back to the department. It will either be placed on the
agenda as new business, or list as correspondence on the Consent Agenda, depending on
the action required.
E-MAIL MESSAGES RECEIVED BY BOARD
1. On April 5, 1999, the Board determined that E-Mail messages received by individual board
members will be treated as personal correspondence and will not be listed on the consent agenda.
Any official correspondence should be directed to the Clerk to the Board.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Delegation of Authority to Sign Certain Documents
Latest Revision Date: May 6, 1996
Pursuant to Section 30-11-107(1)(aa), CRS, which authorizes the Board of County Commissioners to
establish policies and procedures regarding entering into contracts binding on the county, and to delegate
its powers to enter into such contracts pursuant to such policies and procedures,the following Resolutions
were adopted by Weld County.
A. AUTHORIZE CHAIR OF THE BOARD TO SIGN CERTAIN CONTRACTS AND AGREEMENTS.
By Resolution#950198 dated February 22, 1995, the Board of County Commissioners delegated
authority to the Chair of the Board to sign certain personal service contracts and maintenance
agreements. Pursuant to said Resolution, Board action is not required for approval, the contract
will not be listed on the Consent Agenda, nor will it become a record of the Clerk to the Board's
Office. The Chair of the Board of County Commissioners is authorized to enter into and sign
contracts and agreements as follows:
1. All contracts on behalf of Weld County for personal service contracts under $5,000.
2. All change orders to contracts for construction projectsof up to five percent (5%) of the
original contract amount, not to exceed $5,000.
3. All contracts on behalf of Weld County for all equipment maintenance contracts.
4. All related contracts and license agreements for computer hardware and software operating
in Weld County.
5. All computer related agreements and documents to acquire and maintain computer
systems pursuant to the policy adopted by Resolution dated March 16, 1994, for the
purpose of acquisition of information services systems.
B. ACQUISITION OF INFORMATION SERVICES SYSTEMS. Pursuant to the policy decision made
in October 1993 to transition off the IBM mainframe computer to a client/server computer
environment under contract with SCT Corporation, and realizing that all existent computer systems
in the county must be migrated to the new environment, either by redesign or acquisition of new
systems, by Resolution#940249 approved March 16, 1994, the Board of County Commissioners
adopted the following process for acquisition of information services systems:
1. The user and SCT staff will develop a Request for Information (RFI) detailing system
hardware and software requirements.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Delegation of Authority to Sign Certain Documents
Latest Revision Date: May 6, 1996
2. By Resolution #940780 approved August 22, 1994, the Board of County Commissioners
delegated to the Weld County Sheriff the authority to enter into those law enforcement
special duty agreements which are estimated to require 72 or fewer hours of Sheriff
deputies'time. The Board of County Commissioners retained the authority to enter into all
law enforcement special duty agreements which are estimated to require more than 72
hours of Sheriff deputies' time.
E. DELEGATION OF AUTHORITY TO ASSESSOR.
1. As stated on page 94, the Board of County Commissioners authorized the Assessor to
review Petitions for Abatement or Refund and to settle, by written mutual agreement, any
such Petition for Abatement or Refund of Taxes in an amount of$1,000 or less per tract,
parcel, or lot of land, or per schedule of personal property.
F. DELEGATION OF AUTHORITY TO CHAIR TO SIGN IGA AGREEMENTS FOR CRIMINAL
JUSTICE SYSTEM
1. By Resolution#950197 approved February 13, 1995, the Board of County Commissioners
approved the form of certain IGA agreements concerning the Criminal Justice System and
delegated to the Chair of the Board the authority to sign the contracts with other entities as
listed below:
A. Intergovernmental Agreement for Criminal Justice Records Management Services
and Use of Communications Records and Criminal Justice Information Systems.
B. Criminal Justice Records Management Services Agreement.
DELEGATION OF AUTHORITY CONCERNING CHEMICAL WEED CONTROL COST SHARE
AGREEMENT
1. By Resolution #980778 approved May 6, 1998, the Board of County Commissioners
approved the form of the Weld County Chemical Weed Control Cost Share Agreement and
authorized Ron Broda, Department of Public Works, authority to sign said agreements with
various landowners meeting the criteria.
DELEGATION OF AUTHORITY CONCERNING AGREEMENTS FOR CONTINUATION OF HEALTH
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'WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Delegation of Authority to Sign Certain Documents
Latest Revision Date: May 6, 1996
INSURANCE FOR FORMER WELD COUNTY EMPLOYEES OR ELECTED OFFICIALSI
1. By Resolution#982317 approved November 30, 1998,the Board of County Commissioners
approved the program allowing Continuation of health insurance coverage, including the
dental and vision plan, for eligiblal.former Weld County employees and elected officials
drawing benefits from the Weld County Retirement Plan.
2. Said Resolution#982317 did also grant standing authority to the Chair to sign the individual
agreements entitled "Agreement for:Gontinuation of Health Insurance for Former Weld
County Employee or Elected Official'!Who is Now Drawing Benefits From the Weld County
Retirement Plan."
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Dimension Standards for Letter Size Mail
Latest Revision Date: May 6, 1996
Effective July 15, 1979, the Postal Services' Board of Governors has adopted a recommended seven-cent
surcharge for oversized and odd shaped pieces of mail.
A. The Board of Governor's action defines that after July 15, 1979, pieces will be non-mailable if they
are less than either of the following measurements: 3-1/2 inches high, 5 inches long, or 7
thousandths (.007) of an inch thick.
1. Items subject to the seven-cent surcharge will be first class mail weighing 1 ounce or less,
and single piece third class of 2 ounces or less that exceeds any of these dimensions: 6-
1/8 inches high, 11-1/2 inches long, or 1/4 inch thick.
2. Also subject to the surcharge are odd shaped pieces within the weight units noted above.
The acceptable size ratio for such pieces is: the length must be between 1.3 times and 2.5
times the height.
B. The U.S. Postal Service has provided a form entitled "Dimension Standards for Letter Size Mail".
All offices of Weld County are directed to adhere to the dimension standards for letter size mail as
enumerated above and as outlined on the "Dimension Standards for Letter Size Mail", to avoid all
seven-cent surcharge on non-standardized letter size mail, and further, that the Director of
Purchasing is hereby directed to insure that all specifications for bids and quotes for county
purchases involving envelopes or cards adhere to the"Dimension Standards for Letter Size Mail".
All outgoing county mail will be sent out through Printing and Supplies and will be metered in that office.
Offices are not to use stamps, stamped mail or their own postage meters. Social Services shall have
authority to process their own mail due to the volume and funding of Social Services activities.
Monday through Friday all mail must be received by 3:00 p.m. in the Print Shop in order to be mailed out
the same day. All mail must be received in the Print Shop by 3:00 p.m. Monday through Thursday and by
2:30 p.m. on Friday. All departments are directed to use the following standards, taken from the U.S.
Postal Services printout, Addressing for the "Computer Eye":
1. Use upper case characters.
2. Omit punctuation such as periods and commas.
3. Use U.S. Postal Service standard address and state abbreviations (listed below).
4. All addresses must have a correct ZIP Code, or ZIP+4 Code.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Dimension Standards for Letter Size Mail
Latest Revision Date: May 6, 1996
5. Use an OCR-Readable Type Style (listed below).
Departments are responsible for the following:
1. Registered or Certified mail must be separate from all other mail.
2. Prepaid mail must be separate from all other mail.
3. Personal mail must be separate from county mail and is to be sorted for local and out of
town and marked accordingly. It must have postage affixed, no personal mail will be
metered.
4. All mail must be labeled --showing the department's name so proper postage charges can
be made.
5. All first class mail must be labeled "Priority". Any mail not properly labeled will be assumed
to be Presort.
6. Any mail that is to be delivered to inner county offices should be put into department's mail
boxes in Accounting. Do not include in outgoing mail.
7. Do not overstuff envelopes. If an envelope cannot be easily sealed, use a larger one.
The General Services Agency is now providing two courier runs to the north administrative buildings for
internal mail. Pickup and delivery times are 9:45 a.m. and 1:15 p.m.
Verified type styles are as follows:
Centry Light Schoolbook IBM 1428 Optima
Elite Koronna Regular Pica
Fritz Quadrata Manifold 72 Standard Typewriter
Futura Medium Megaron Bold Stymie Medium
Helios Megaron medium Triumverate
Helios Light News Gothic Triumverate Bold
Helvetica Trade Gothic Triumverate Regular
Helvetica Light Nextext Regular, Univers
Helvetica Regular Condensed Univers 5
Honeywell H200 OCR A Univers Medium
IBM 1403 OCR B Universal
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Dimension Standards for Letter Size Mail
Latest Revision Date: May 6, 1996
STANDARD ABBREVIATIONS
States and Territories
Alabama AL Kentucky KY Ohio OH
Alaska AK Louisiana LA Oklahoma OK
Arizona AZ Maine ME Oregon OR
Arkansas AR Maryland MD Pennsylvania PA
California CA Massachusetts MA Puerto Rico PR
Colorado CO Michigan MI Rhode Island RI
Connecticut CT Minnesota MN South Carolina SC
Delaware DE Mississippi MS South Dakota SD
District of Columbia DC Missouri MO Tennessee TN
Florida FL Montana MT Texas TX
Georgia GA Nebraska NE Utah UT
Guam GU Nevada NV Vermont VT
Hawaii HI New Hampshire NH Virginia VA
Idaho ID New Jersey NJ Virgin Islands VI
Illinois IL New Mexico NM Washington WA
Indiana IN New York NY West Virginia WV
Iowa IA North Carolina NC Wisconsin WI
Kansas KS North Dakota ND Wyoming WY
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Dimension Standards for Letter Size Mail
Latest Revision Date: May 6, 1996
STANDARD ABBREVIATIONS
Common Address Abbreviations
Apartment APT Lane LN Rural R
Attention ATTN Meadows MDWS Shore SH
Avenue AVE North N South S
East E Palms PLMS Square SQ
Expressway EXPY Park PK Station ST
Heights HTS Parkway PKWY Terrace TER
Hospital HOSP Plaza PLZ Turnpike TPKE
Institute INST Ridge RDG Union UN
Junction JCT Road RD View VW
Lake LK Room RM Village VLG
Lakes LKS Route RT West W
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Permits, Regulations, Fees
Latest Revision Date: May 6, 1996
The following permits, fees, and regulations are determined by the Board of County Commissioners:
1. Ordinance#6 and subsequent alpha designations: Liquor License Fees--administered by
the Clerk to the Board of County Commissioners.
2. Ordinance#-9#57 and subsequent alpha designations: Fees for Service of Civil Process
by the Weld County Sheriff.
3. Ordinance #88 and subsequent alpha designations: Regulating the Running at Large of
Dogs, providing for seizure, impounding, and other disposition thereof-- administered by
the Sheriffs Department.
4. Permits and fees concerning land use applications -- Administered by the Weld County
Department of Planning Services.
5. Permits and fees for processing and reviewing building and electrical permit applications --
Administered by the Weld County Department of Planning Services.
6. Sanitary Landfill Fees-- In accordance with Ordinance#53 and#124#164 and subsequent
alpha designations, administered by all private landfills with a Certificate of Designation,
with 10% surcharge paid to Weld County and deposited in the Solid Waste Fund.
7. County Road Maps -- available through the Clerk to the Board's office.
8. County Assessor's Maps -- contact the Assessor's Office for map number; make payment
to the County Treasurer.
9. Fees for Planning Commission Transcripts. It is the policy of this Board that:
A. The Director of Planning shall record on electronic tape, hearings of the Planning
Commission.
B. At times determined by the Director of Planning to be reasonable, the Director of
Planning shall allow the applicants to listen to a tape recording of a hearing.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Regulating Activities on Trails Owned and/or Operated by Weld County
Latest Revision Date: April 19, 1999
Ordinance#203, effective December 14, 1998,approved by the Board of County Commissioners pursuant
to Section 29-7-101(2), C.R.S„ .as amended ;to promulgate rules and regulations to control the activities
by the public on rights-of-way for conveyance by non-motorized vehicles and pedestrians, commonly
known as "trails”. The following prohibitions shall apply to activities by the public in park facilities owned
by the County of Weld, State of Colorado:
APPLICATION; JURISDICTION; PROCEDURE: These regulations shall apply to and be
enforceable on all trails owned and operated by the County of Weld, State of Colorado, by and
through the Board of County Commissioners of the County of Weld, State of Colorado. It shall be
the duty of the Weld County Sheriff to enforce the regulations. The Weld County Court shall have
jurisdiction in prosecutions of violations of the regulations. Simplified County Court Procedures as
set forth in Section 16-2-101, C.R.S., as amended, et. seq., shall be applicable to prosecutions
of violations of these regulations. Any summons and complaint brought in the Weld County Court
for violation of any of the regulations set forth herein shall be filed in the name of the County of
Weld, by and on behalf of the People.:of the State of Colorado, with all process issued from the
Weld County Court likewise denominated. The Weld County Attorney shall be empowered to
enforce the regulations and to appear and prosecute for the County of Weld by and in the name
of the People of the State of Colorado, in any proceeding in the Weld County Court involving a
violation of these regulations.
II. PROHIBITED ACTS GENERALLY:
A. DEFINITIONS: Unless specifically stated otherwise, the following words have the following
definitions in this Ordinance.
1. "Designated parking areas" means those areas adjacent to a trail which have been
designated for the parking of motor vehicles, as set forth in posted signs.
2. "Litter" means all rubbish, waste material, refuse, garbage, trash, debris, or other
foreign substances, solid or liquid, of every form, size, kind, and description.
3. "Motorized Vehicle" means any self-propelled vehicle which is generally and
commonly used to transport persons and property. The term shall include, but is not
limited to, any self-propelled vehicle which is designed to travel on wheels or tracks
in contact with the ground, which is designed primarily for use off of the public
highways, and which is generally and commonly used to transport persons for
recreational purposes. The term does not include the following: authorized
emergency vehicles, as defined by Section 42-1-102(6), C.R.S., as amended;
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Regulating Activities on Trails Owned and/or Operated by Weld County
Latest Revision Date: April 19, 1999
authorized service vehicles, as defined by Section 42-1-102(7), C.R.S., as
amended; wheelchairs, as defined by Section 42-1-102(113), C.R.S., as
amended; or vehicles moved solely by human power.
4. "Overnight camping" means the use of a trail for the purpose of overnight
occupancy without a permanently fixed structure.
5. "Public property" means all property, real and/or personal, which is owned,
controlled, or in the possession of the County of Weld, State of Colorado.
6. "Trail" means the entire real property located within the boundaries of the
designated trail owned,and operated by the County of Weld, State of Colorado,
including all improvements located thereon.
The following conduct and acts are prohibited. If any of the regulations set forth within this Section
conflict with any other applicable law or regulation, the more stringent requirement shall control.
B. OVERNIGHT CAMPING
1. To overnight camp on a trail or on properties adjacent to and within twenty(20)feet
thereof.
C. CURFEW
1. To use a trail in any manner from one-half hour(%) after dusk to one-half('/) hour
before dawn.
D. VEHICLES
1. To operate any motorized vehicle on a trail.
2. While using a trail, to park any motorized vehicle in other than a designated parking
area.
E. FIREARMS
1. To discharge any firearm or weapon of any kind, including, but not limited to, rifles,
handguns, shotguns, BB guns, pellet guns, longbows, cross bows, or other deadly
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Regulating Activities on Trails Owned and/or Operated by Weld County
Latest Revision Date: April 19, 1999
weapons or firearms as defined by Section 18-1-901(3)(e), C.R.S., as amended,
and (h), from, on, or across any trail or designated parking area.
F. FIREWORKS
1. To discharge any types of fireworks, sparklers, or explosive or incendiary devices
as defined*Section 1$-12-109(I)(a), C.R.S., as amended, from, on, or across any
trail or designated parking area.
G. SANITATION
1. To leave human or animal waste, waste water, cans, bottles, plastic or paper
cartons, or other Jitter of any type on a trail or on adjacent lands, other than in
designated trash and waste containers and/or receptacles.
2. To use trash containers and/or receptacles provided for public use for dumping
household and/or commercial trash brought from outside a trail.
H. DOGS AND OTHER ANIMALS
1. To bring or allow dogs or other animals not under physical control onto a trail.
"Physical control" means the use of a leash, which may not exceed five (5) feet in
length. As used in this Section II.H., the term "other animals" does not include
horses.
2. To allow dogs and other animals to create a nuisance, noise or disturbance.
3. To knowingly or negligently allow or direct a dog which one owns or which is under
one's control to harass people or other animals, whether or not such person(s) or
animals are injured by such dog.
4. To bring or allow horses onto a trail, except those areas posted for use by horses,
and except for mounted police and posse.
DESTRUCTION OF PUBLIC PROPERTY
1. To remove, destroy, mutilate, modify, or deface any building, structure, water
control device, fence, gate, sign, notice, survey or section marker, tree, shrub, or
56
WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Regulating Activities on Trails Owned and/or Operated by Weld County
Latest Revision Date: April 19, 1999
other plant vegetation, or any other item of public property on a trail or a designated
parking area.
J. DISORDERLY CONDUCT
1. To knowingly or recklessly, on atrail or a designated parking area, make a coarse
and obvious offensive utterance, gesture, or display of abuse, or threaten a person
in an obviously offensive Manner, or make an unreasonable noise, or fight with
another, or discharge a firearm,or display a deadly weapon in a manner calculated
to alarm.
K. COMMERCIAL USE
1. To use a trail for any commercial purpose whatsoever without the express written
consent of the Board of County Commissioners of the County of Weld, State of
Colorado.
L. USE RESTRICTIONS
1. To enter, use, or occupy a trail which is posted against such entry, use, or
occupancy.
2. To use any portion of a trail for other than its intended purposes. This prohibition
includes, without limitation, walking, sitting on, or jumping or fishing from, bridge
guardrails.
3. To deliberately disobey regulatory signs on a trail.
4. To loiter on a trail or a designated parking area, as that term is defined in Section
18-9-112, C.R.S., as amended.
M. FIRES
1. To burn fires on a trail without the express written consent of the Board of County
Commissioners of the County of Weld, State of Colorado.
N. ALCOHOL
1. To consume alcoholic beverages on a trail or designated parking area.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Regulating Activities on Trails Owned and/or Operated by Weld County
Latest Revision Date: April 19, 1999
O. MISCELLANEOUS
1. To collect seeds, plants, or cuttings of trees, shrubs, vines, grasses, wildflowers, or
other plants from a trail or adjacent properties.
2. To fly a model airplane over or launch a model rocket from a trail.
3. To drive, hit, or throw golf balls onto or from a trail.
4. To post a notice, including fastening or showing cards, posters, or other materials.
5. To knowingly or negligently allow or direct a minor child to engage in conduct or
acts which are prohibited herein.
III. VIOLATIONS AND PENALTIES: Any violation of this ordinance is a Class 2 Petty Offense
punishable, upon conviction, by mandatory fine of not less than $25.00 nor more than$50.00 upon
a first conviction, by mandatory fine not less than $50.00 nor more than $100.00 upon a second
conviction, and by mandatory fine of not less than $100.00 nor more than $300.00 upon a third or
subsequent conviction.
It is at the discretion of the Court, upon the conviction of any person and the imposition of fine
under this section, to suspend any or all of the fine in excess of the mandatory minimum fine upon
the condition that the convicted person perform community service work at a time and in a manner
prescribed by and at a place within thejurisdiction of the Court, for not less than eight hours upon
a first conviction or for not less than 16 hours upon a second or subsequent conviction.
IV. PENALTY ASSESSMENT AND SCHEDULE: Notwithstanding the provisions of the Section of this
Ordinance entitled: "III. Violations and Penalties," above, the person charged with one or more of
the violations of this Ordinance shall have the option of paying the below specified penalty
assessments therefore to the Weld County Treasurer in lieu of further proceedings or defense(s)
of such violation in Court or of appearing in Court to defend such charge(s). If such person elects
to appear in Court, said person should be proceeded against as otherwise provided by law for the
violations charged and shall be subject to the penalties provided in the section entitled: "Ill.
Violations and Penalties," above, iffound`guilty of such charge(s). In the event a person wants to
pay the prescribed penalty assessment as permitted herein, such payment shall constitute an
acknowledgment of guilt by such person of the offense charged and shall be deemed a complete
satisfaction for such violation and upon accepting the prescribed penalty assessment, the Weld
County Treasurer shall issue a receipt to the violator acknowledging payment thereof. The penalty
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Regulating Activities on Trails Owned and/or Operated by Weld County
Latest Revision Date: April 19, 1999
assessment which may be accepted and paid by the violator under the privileges of this section
shall be as follows:
Offense Number Fine Imposed
First Offense $ 25.00
Second Offense $50.00
Third Offense $100.00
Four or More Offenses The penalty assessment shall not apply and
the violator shall be prosecuted under the
provisions of the section entitled "Ill.
Violations and Penalties," above, upon the
issuance of a Summons to Appear.
V. TEMPORARY CLOSURE: The Board of County Commissioners may, by Resolution, order the
temporary closure of a trail subject to the Board's ownership and/or control. Said closure shall be
strictly at the discretion of the Board. The Board may also, by Resolution, delegate to a
Department Director of Weld County and/or the Weld County Sheriff the discretion to close a trail
for reasons such as emergency, public safety, or maintenance, for periods of time up to 72 hours
in length, without obtaining the prior approval of the Board.
VI. NON-LIABILITY: The Weld County Sheriff,the Board of County Commissioners of the County of
Weld, State of Colorado,their assistants, attorneys, and employees,and any person enforcing the
provisions of this Ordinance as designated by the Board of County Commissioners, shall not be
held responsible for any accident, injury, or subsequent disease, of whatever kind or character,
which may occur in connection with the administration of this Ordinance. No portion of this
Ordinance shall be deemed to constitute a waiver of any immunities which the Weld County Sheriff,
the Board of County Commissioners of the County of Weld, State of Colorado,their assistants and
employees may possess, nor shall any portion of this Ordinance be deemed to have created a duty
of care with respect to any person(s).
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Policy on Collateral for Improvements
Latest Revision Date: May 6, 1996
General Requirements for Collateral:
A. This policy shall be applied to all future Subdivision Applications, Planned Unit Development
Applications_antl-, Change of Zone, and Site Plan Review Applications. If this policy has
not been applied to an application, the policy shall not be applied to a request for complete
releases of collateral and the procedures for release of collateral shall be as set forth in the
Improvements Agreement. WELD COUNTY SHALL NOT GUARANTEE MAINTENANCE
OF ROADS IN DEVELOPMENTS WHICH HAVE NOT COMPLIED WITH THE
PROVISIONS OF THIS POLICY.
B. The value of all collateral submitted to Weld County must be equivalent to 100% of the
value of the improvements as shown in the Improvements Agreement. Prior to Final Plat
approval, the applicant shall indicate which of the five types of collateral he prefers to be
utilized to secure the improvements subject to final approval by the Board of County
Commissioners(hereinafter referred to as the board)and the execution of an Improvement
Agreement. Acceptable collateral shall be submitted and the plat recorded within six
months of the Final Plat approval. If acceptable collateral has not been submitted within
six months then the Final Plat approval and all preliminary approvals shall automatically
expire. An applicant may request that the Board of County Commissioners extend the Final
Plat approval provided the cost estimates are updated and the development plans are
revised to comply with all current county standards, policies and regulations. The
improvements shall be completed within one year after the Final Plat approval(not one year
after acceptable collateral is submitted) unless the applicant(s) requests that the
Improvements Agreement be renewed at least thirty (30) days prior to its expiration and
further provides that cost estimates for the remaining improvements are updated and
collateral is provided in the amount of 100% of the value of the improvements remaining
to be completed. If improvements are not completed and the agreement not renewed
within these time frames, the board, at its discretion, may make demand on all or a portion
of the collateral and take steps to see that the improvements are made.
The applicant may choose to provide for a phased development by means of designating
filings of a Planned Unit Development Plan or Final Plat Subdivision. The applicant would
need only to provide collateral for the improvements in each filing as approved. The county
will place restrictions on those portions of the property that are not covered by collateral
which will prohibit the conveyance of the property or the issuance of building permits until
collateral is provided or until improvements are in place and approved pursuant to the
requirements for a Request for Release of Collateral (see III).
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Land Use Packets
Latest Revision Date: May 6, 1996
Beginning December 7, 1983, applicants must provide the following number of Land Use Packets when
submitting applications.
TYPE OF CASE NUMBER OF PACKETS REQUIRED
BOA 15
COZ +525
FHDP 3
GHDP 3
MI IZPZPMH 5
MAJOR SUBDIVISION +514
MINOR RESUBDIVISION 9
PUD +215
RE 59
RESUBDIVISION 2524
SPR +99
SKETCH PLAN 15
SE 52
FINAL PLAT SUBDIVISION 25
PRELIMINARY PLAN SUBDIVISION 25
USR 19
USR MINING 25
USR MAJOR FACILITY 25
USR SOLID WASTE 25
ADDITIONAL COPIES MAY BE REQUESTED BY THE PLANNING STAFF IF THEY ARE NEEDED
DURING THE REVIEW AND/OR PUBLIC HEARING PROCESS.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Policy for Zoning Property Deannexed from a Municipality
Latest Revision Date: August 18, 1997
Section 31-12-603, C.R.S. provides deannexed property which has been in a statutory city for more than
two years maintains its City zoning unless specifically rezoned by the County, therefore, by Resolution
#972604 approved by the Board of County Commissioners on December 15, 1997, the following shall be
the policy concerning zoning of property deannexed from a municipality:
1. Deannexed property not subjectto-C.R.S. 31-12-603 or Intergovernmental
Agreements with municipalities or other counties limiting the applicability of
this rule would revert to the`County zoning in effect at the time of annexation
(including a finally approved Use by Special Review) unless the Planning
Director determines that there is,need for a Board determination as to
whether there has been a substantial change in conditions in the
neighborhood from the date of the annexation. The procedure for
determining whether there<has been a substantial change may be initiated
prior to the effective date of the deannexation but any determination of no
substantial change in the conditions in the neighborhood shall expire within
90 days of the date of the-determination. The procedure for the Board's
consideration shall be in accordance with the procedures for adjudicatory
type hearings except that the burden shall be upon the party seeking to
reinstate county zoning.
2. The uses and structures allowed in the deannexed property where there has
been a substantial change in the conditions of the neighborhood will be
limited to those uses legally in existence at the time of deannexation in
accordance with the terms of § § 73-75 of the Weld County Zoning
Ordinance, #89 ,as amended; until the landowner has applied for and
obtained a zone designation.
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WELD COUNTY
ADMINI STEATIVE MANUAL
GENERAL ADMINISTRATION
Supporting Intergovernmental Cooperation Related to Regional Planning
Latest Revision Date: April 19, 1999
The Cities of Evans, Fort Collins, Greeley, and Loveland, the Towns of Berthoud, Johnstown, Mililken,
Wellington, and Windsor, and Weld and Larimer°Counties did complete a regional planning study with
assistance from the State Department of Local Affairs. The study produced an inventory of natural and
agricultural areas and an inventory of growth management policies of the jurisdictions, and an analysis of
the growth trends has recommended a regional framework for addressing the common interests of natural
and agricultural resource protection,establishing resource and community linkages,maintaining separation
of communities, preserving and:enhancing:the identity_of each community and maintaining the character
of the region. Therefore, by_Resolution#951924 approved on September 13, 1995, the Board of County
Commissioners deemed it to be•in the best interest of Weld County to support cooperation in regional
planning efforts in Northern Colorado.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Department of Planning Services Case Files for Staff-Approved Actions
Latest Revision Date: April 19, 1999
The Board of County Commissioners has determined the Department of Planning Services Case files for
staff-approved items shall be submitted to the Clerk to the Board only when a follow-up item of business
is brought before the Board. For instance, the file for a staff-approved Site Plan Review would be
forwarded to the Clerk to the Board when an Improvements Agreement or Collateral is ready to be
considered for acceptance by the Board, or the file would be forwarded to the Clerk for a staff-approved
ZPMH if an amendment is being considered by the Board. In this manner, official Board of County
Commissioner files will continue to involve only those files for which an item of business has been
considered and acted upon by the Board.
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WELD COUNTY
ADMINISTRATIVE MANUAL
GENERAL ADMINISTRATION
Appeals Process
Latest Revision Date: May 6, 1996
1. The Board of County Commissioners shall act as a board of appeals to hear complaints on actions
taken by county boards, commissions and departments. Except for decisions made by the Board
of Adjustment and Uniform Building Code Board of Appeals, procedure for appeals shall be as set
forth in this code, by resolution of the board, or as otherwise provided by law.
A. Any person appealing an action by a county board, commission or department to the Board
of County Commissioners shall file such a complaint, in writing, with the Clerk to the Board
of County Commissioners within sixty (60) days of the incident in question.
B. Such complaint shall include:
1. The name of the employee, board, commission or department against which the
complaint is made.
2. A description of the basic facts involved in the complaint.
C. The Clerk to the Board shall schedule a hearing with the Board of County Commissioners,
to be held within fifteen (15) days of the filing of the complaint, and shall notify all parties
involved in the incident.
D. The board shall hear all the available facts pertinent to the incident, may schedule a second
hearing within thirty (30) days following the initial hearing if the board determines such a
need, and shall render a determination within thirty (30) days of the final hearing.
E. No person shall be denied the right to appeal, provided they comply with the administrative
procedures established by the board.
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