HomeMy WebLinkAbout950920.tiffRESOLUTION
RE: APPROVE GRANT AGREEMENT WITH STATE BOARD OF GREAT OUTDOORS
COLORADO TRUST FUND FOR MISSILE SITE PARK IMPROVEMENT AND
AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Agreement for Missile Site Park
Improvement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, and the State Board of Great Outdoors Colorado Trust Fund, with
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Agreement for Missile Site Park Improvement between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, and the State Board of Great Outdoors Colorado Trust Fund be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution, adopted by the governing body of the Grantee
authorizing the execution of this agreement and approving its terms and conditions, was, on motion
duly made and seconded, adopted by the following vote on the 1st day of May, A.D., 1995.
BOARD OF COUNTY COMMISSIONERS
ATTEST:
Weld Cou
BY:
Deputy Cle to the Board
APPROVED AS TO FORM:
)Th) COUNTY, CO iRAD
Dal
FXCI ISFf IIATINC;
Bar re J. Kirkmeyer, Pro -Tern
4I"
Gear E. Baxter
FXCI ISFn
Constance L. Harbert
/ 1!,
W. H. Webster "
Or: Fr; Sr
(AYF)
950920
F10020
GRANT AGREEMENT
PROJECT:
Name:
Description:
Weld County Missile Site Park Improvement
Renovations to park water supply and bathrooms.
Project Completion Date: September 30, 1996
Great Outdoors Colorado
Contract No.: 5101
Board:
Grantee:
Address:
Telephone:
Contact name:
Contact title:
Taxpayer ID no.:
Date:
PARTIES TO AGREEMENT:
The State Board of the Great Outdoors Colorado Trust Fund
Weld County
P.O. Box 758
Greeley, CO 80632
(303) 356-4000 ext.4218
Don Warden
Director of Finance and Administration
April 21, 1995
CONTEXT OF AGREEMENT:
A. The Board is a political subdivision of the State of Colorado, created
by Article XXVII of the Colorado Constitution, adopted at the November, 1992 General
Election. The Constitution appropriates a portion of the net proceeds of the Colorado
Lottery to the Board and directs the Board to invest those proceeds in the State's parks,
wildlife, open space and recreational resources.
B. In 1994, the Board created a statewide grant program, pursuant to
which eligible entities could apply for grants for Local Government Parks and Outdoor
Recreation to which Grantee responded with a detailed application (the "Project
Application").
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C. Grantee submitted a Project Application to the Board which
contemplates the execution of the project entitled and described above (the "Project"), a
copy of which is incorporated by reference and attached as Appendix A.
D. The Board approved Grantee's Project Application on March 21,
1995, subject to the execution of a detailed Grant Agreement, subject to the conditions set
forth herein.
E. Grantee anticipates that the Project described in the Project
Application will be substantially completed on September 30, 1996.
F. Grantee has undertaken responsibility for obtaining the match (funds
and in -kind contributions) described in the project application.
G. The parties intend this document to be the detailed Grant Agreement
required by the Board. The Grantee shall carry out the project in accordance with this
agreement and a work program to be approved by the Executive Director of the Board
pursuant to this agreement.
AGREEMENT
The parties agree as follows:
1. Grant and Project. The Board hereby grants to Grantee the sum not
to exceed $45,000 subject to the terms of this Agreement. These funds shall be used by
Grantee solely to complete the project described in Grantee's Project Application as
approved by the Board. Grantee hereby agrees to use its best efforts to complete the
project.
2. Proiect scone. The Project, Weld County Missile Site Park
Improvement, as described in the Project Application, will not be materially modified by
the Grantee without the written approval of the Executive Director of the Board. In multi-
phase projects this Agreement only pertains to the identified phase of the project, and not
the project as a whole.
3. Information to be Provided upon execution of this Agreement. NO
FUNDS WILL BE DISBURSED BY THE BOARD UNLESS AND UNTIL THE GRANTEE
FURNISHES THE BOARD WITH THE INFORMATION REQUIRED BY THIS AGREEMENT.
Promptly upon execution of this Agreement, Grantee will submit the following information
to the Board's staff:
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a. A resolution adopted by the governing body of the Grantee
authorizing the execution of this agreement and approving its terms and conditions;
b. A detailed Work Plan and Budget for this Project. Grantee hereby
agrees to promptly submit all material revisions to their Workplan and Budget. As
provided further below, the Board reserves the right at any stage of the Project to withhold
funding if (I) modifications to the Project are so substantial as to make it, in the Board's
reasonable judgment, substantially different in quality or kind from that approved by the
Board, or (ii) there have been delays in the implementation of the Project which, in the
Board's reasonable judgment, make the Project impracticable;
c. Written evidence that all permits and approvals necessary to the
completion of the project under applicable local, state and federal laws and regulations
have been obtained;
d. The Project funding schedule (which will be attached to this
Agreement as Appendix B), will (i) briefly identify each major stage or milestone of the
Project, (ii) set out the source, amount and anticipated date of each transfer of funds for the
Project, and (iii) show the Board payment with respect to the Project; and
e. Plans for the erection of signs and placards for the Project, as
provided in Section 9(d) below.
f. Full payment of the contract amount will be made upon substantial
completion of the Project. A listing of Project Expenditure documentation required prior to
final payment is attached as Appendix C. The information required by this paragraph 3 and
an executed contract, along with periodic progress reports and the submission and
approval of a final written report are also required.
g. Funding may only be used for fixed assets, including land acquisition,
construction of new facilities, and enlargement or renovation of existing facilities. Funding
may oat be used to pay for maintenance costs, admnistrative costs (such as office supplies,
telephone, or travel expenses), non -fixed assets (such as athletic equipment), or any other
costs deemed to be ineligible by the Board.
4. Other conditions precedent to disbursement upon completion of
proiect• Prior to the payment by the Board at the completion of the Project, the Grantee
must provide written assurance to the Board that:
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a. The Project has been substantially completed according to the work
plan and budget, along with Project Expenditure documentation and reports as noted
above to support this claim;
b. No material modifications or delays have been made or experienced
(or the Board has been advised of the modifications or delays and has elected to continue
to participate in the funding of the Project);
c. Matching funding has been received (or the status of efforts to secure
matching funding has been disclosed to Board staff and it has been found to be
satisfactory); and
d. The representations made to the Board in the grant application
continue to be true (or, if there have been any material changes, the Board has been
advised of such changes and has assented to them).
e. Disbursement shall be made on the basis of costs incurred, upon the
Grantee's satisfactory completion of the Project and in compliance with all aforementioned
conditions in Sections (3) and (4).
5. Proiect operation and maintenance. Grantee agrees:
a. Grantee or its successor will operate and maintain the Project
facilities in a reasonable state of repair for the purposes specified in the Project Application
for at least 25 years, in accordance with generally accepted standards in the
parks/recreation/wildlife community. The parties understand and agree that the Board shall
not be liable for any cost of such maintenance, management or operation.
b. Grantee will, upon request, provide the Board with the operating and
maintenance costs of the Project, and give the Board appropriate information concerning
the use of the Project by the public and the impact of the Project.
6. Compliance with regulatory requirements and federal and state
mandates. The Grantee hereby assumes responsibility for compliance with all regulatory
requirements in all applicable areas, including but not limited to nondiscrimination,
worker safety, local labor preferences, preferred vendor programs, equal employment
opportunity, use of competitive bidding, and other similar requirements. The Grantee will
indemnify the Board from any liability for any failure to comply with any such applicable
requirements.
7. Public access. Grantee agrees, for itself and its successors in interest,
to allow reasonable access to the members of the public to the Project.
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8. Nondiscrimination. During the performance of this agreement, the
Grantee and its contractors shall not unlawfully discriminate against any employee or
applicant for employment because of race, religion, color, national origin, ancestry,
physical handicap, medical condition, marital status, age or sex. The Grantee and its
contractors shall ensure that the evaluation and treatment of their employees and
applicants for employment are free of such discrimination.
9. Publicity and Project Information. Grantee agrees:
a. Grantee shall acknowledge Board funding in all publicity issued by it
concerning the Project.
b. Grantee shall cooperate with the Board in preparing public
information pieces.
c. Grantee shall give the Board the right and opportunity to use
information gained from the Project.
d. Grantee shall erect signs visible from the nearest public roadway
directing the public to the Project. In addition, Grantee shall erect placards acknowledging
assistance by the Board and the Colorado Lottery, if applicable, unless Grantee
incorporates this acknowledgment into other signage in a manner approved by the Board's
Executive Director. The Board will provide reproducible samples of its logo and other
identifying indicia to Grantee for this purpose. Plans describing the number, design,
placement and wording of the signs and placards shall be submitted to the Board for
review and written approval prior to completion of the Project. Final payment may be
withheld by the Board pending placement of the signs and placards in the manner
approved by the Board.
e. Grantee shall give the Board 30 -day notice of and opportunity to
participate in Project dedications.
f. Grantee shall give timely notice of the Project, its inauguration and
significance to the local members of the Colorado General Assembly, members of the
board of county commissioners of the county or counties in which the Project is located, as
well as to other appropriate public officials.
10. Information supplied and made available to the Board. Grantee shall
maintain records of Project receipts and expenditures consistent with generally accepted
accounting practices. The Board shall have the right, upon reasonable notice to the
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Grantee, to audit the books and records of Grantee which pertain to the Project and to the
use and disposition of Board funds.
11. Withdrawal of Board funding. The Board may withdraw its approval
of funding to the Grantee and cease funding of the Project if, in its sole discretion, it
determines conditions have occurred which fundamentally change the expectations of the
parties or which make the grant infeasible or impractical.
12. Grantee's inability to complete Project. If the Grantee determines
with reasonable probability that the Project will not or cannot be completed as reflected in
the Project Application the Grantee will promptly so advise the Board, and cooperate in
good faith with respect to alternative solutions to the problem before any further funds are
advanced.
13. Inspection. Throughout the term of this Agreement, the Board shall
have the right to inspect the Project area to ascertain compliance with this Agreement.
14. General provisions. The parties agree as follows:
a. Grantee may not assign its rights under this Agreement without the
consent of the Board.
b. There is an obligation of good faith on the part of both parties,
including the obligation to make timely communication of information which may
reasonably be believed to be of interest to the other party.
c. Colorado law applies to the interpretation and enforcement of this
Agreement.
d. Grantee is an independent contractor acting in its separate capacity
and not as an officer, employee or agent of the Board.
e. Grantee will indemnify and hold the Board harmless from and against
any liability arising from the Project.
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f. Except as expressly provided herein, this Agreement constitutes the
entire agreement of the parties. No oral understanding or agreement not incorporated in
this Agreement shall be binding upon the parties. No changes in this Agreement shall be
valid unless made as an amendment to this contract, approved by the Board, and signed by
the parties in this Agreement.
Dated:
STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND
By
r0" xecutive Director
GRANTEE:
By .� lC
Title:
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950920
PROJECT EXPENDITURE DOCUMENTATION
THE ITEMS LISTED BELOW ARE NECESSARY DOCUMENTATION FOR THE
PERFORMANCE OF A CLOSEOUT (DESK) AUDIT ON A COMPLETED GOCO PROJECT.
1. One fully itemized expenditure report to which the following certification must be added
and signed:
"This billing reflects only those items listed which conform to the description of our
project."
The expenditure report should also reflect the matching and in -kind resources detailed in
the project application and budget.
2. Copies of invoices for all expenditures listed on the expenditure report. This should
include expenditure reimbursement. Invoices must indicate those items which apply to
the project.
3. Copies of all canceled checks for the above invoices.
4. Copies of all contracts awarded.
5. Copies of all change orders to contacts.
6. Evidence of payment of contract amounts. (Normally canceled checks -for in -kind, signed
verification of value of contract materials or labor provided by vendor).
7. Copies of all bids for contracts.
8. Copies of all bid notices.
9. Documentation to support all account costs to include copies of time cards/sheets, payroll
sheets, and canceled checks. Time cards/sheets must be clearly annotated to indicate
hours, rates, and costs charged to project.
10. Documentation to support sponsor -owned equipment costs to include use vouchers and
cost summary sheets. Use vouchers and cost summary sheets must be clearly annotated
to indicate hours or mileage usage, rates, and costs related to the project. Colorado State
Highway Department or locally developed rates (whichever is lower) may be used.
950920
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950920
APPENDIX B
PROJECT FUNDING SCHEDULE
MILESTONE SOURCE AMOUNT DATE
Completion of Architect/ Weld County $ 2,800 6/30/95
Engineer Design
Water Line Construction
Progress Payment 1 Weld County $ 5,000 8/31/95
Progress Payment 2 GOCO 10,000 9/30/95
Progress Payment 3 GOCO 10,000 10/31/95
Progress Payment 4 GOCO 10,000 11/30/95
Final Payment GOCO 5,000 12/15/95
Bathroom Construction
Progress Payment 1 Weld County $10,000 8/31/95
Progress Payment 2 Weld County 10,000 9/30/95
Progress Payment 3 Weld County 10,000 10/31/95
Final Payment GOCO 7,200 12/15/95
Parking Improvements Weld County $10,000 11/1/95
TOTAL $90,000
950920
Pat Persichino
Director of Planning Services
Atto
COLORADO
MEMORANDUM
TO: Don Warden, Director of Finance and Administration April 28, 1995
FROM: Pat Persichino, Director of Planning Services
SUBJECT: Missile Site Park Improvements
This is to confirm that the only permits needed for the proposed improvements to the Missile Site
Park with the GOCO grant by Weld County , the State of Colorado, or Federal government will be
a building permit for the new bathroom and a building permit for the water line extension. The
Building Inspection Department of Planning Services will proceed in issuing them to Weld County
immediately.
950920
PARCEL NUMBER
1400 N. 17mAVENUE
GREELEY, CO 80631
(303) 353-6100, EXT. 3525
PERMIT NUMBI P'
TELEPHONE NO
TYPE OF IMPROVEMENTI, I/L'.1. I .I.OH
VALUE $
ELECTRICAL JOB
CONSTRUCTION METER
MITEI N'TOR GEM.* I PHONE II -1'!I::. HD.
WELD COUNTY
... .. ... .. .,. 1111
NONE
ELECTRICAL CONTRACTOR
ADDRESS OR DIRECTION TO JOB SITE
1O31 COLORADO HIC0TAif1j'
SUBDIVISION
LEGAL DESCRIPTION
DISTANCE FROM LOT LINES
REQUIRED ZONING SETBACKS
LICENSE NO.
FLOODPLAIN YES O NO ❑
LOT BLOCK CENSUS TRACT ZONING DISTRICT
ZONING APPROVAL
SECTION T N R W DATE BY
N S
N S
CHECK WITH THEBUILDING INSPECTION DEPARTMENT FOR REQUIRED BUILDING CODE SETBACKS
REMUNEL
OWNER
E W
E W
FEE $ FEE $
MOBILE HOME
PLAN CHECK
INVEST FEE
OTHER
RECEIPT NO. �I.. .."�../:•:' TOTAL
DESCRIPTION OF PROPOSED USE
PROPOSED USE - RESIDENTIAL
11:'!.1)11 I'!
ADDITION REMODEL
PROVIDE DOMESTIC I.11..Iil':R or r.,!..1::'I 1.:•:' .F 1E: D EDDON'T q! .:::;1, '•?f :1F`;
REMODEL & ADD OM TO ! ,'!::: I!.::)!:i'I I.:L it :;; 11 f l.!I:: PARK. !'!;., I(?.1 Y. I.I T.a; 'I... 11.9;";7 .::(:; i'1!
OUT) i II'O VALUE :1:1...1 ! !=ir.1.1'
PRINCIPAL CONSTRUCTION
MASONRY
TYPE OF SEWAGE DISPOSAL
TYPE
:I.i.'--il.:T ?.!.U.
FOUNDATION
RESIDENTIAL USE ONLY
NUMBER OF BEDROOMS
NUMBER OF BATHROOMS
FULL 3/4
IFASILTRACK
SEPTIC PERMIT
ISSUED
1/2
SEPTIC PERMIT
NUMBER
TYPE OF WATER SUPPLY
TYPE
NUMBER OF STORIES
PLOT PLAN ON FILE
ACCESS
HO
MG
PRINCIPAL HEATING FUEL
NAME
WELL PERMIT
NUMBER
BUILDING HEIGHT
BLUE PRINT ON FILE
ACRES
HO
I HAVE READ THE NOTICE ON THE REVERSE SIDE
BEFORE MAKING THIS APPLICATION.
SIGNAT. l,1RE0:F.,A,P,PPICAMT,,,_.1
APPLICATION DATE
O412B/75
1. "v'H '::` I_J!•I'i.II.::I.1III . III i:i::G '.
APPROVED BY
APPROVAL DATE
... ..-
1. APPLICANT/WHITE 2. INSPECTOR'S/GOLDENP Of) 3. ASSESSOR/YELLOW
0
PROPOSED SIGNAGE
SIZE 24" BY 36"
GREEN BACKGROUND WITH WHITE REFLECTIVE LETTERING
READING AS FOLLOWS:
WELD COUNTY MISSILE SITE PARK
IMPROVEMENTS
RENOVATIONS TO PARK WATER SUPPLY
AND BATHROOMS
FUNDED BY COLORADO LOTTERY
DOLLARS THROUGH THE STATE BOARD
OF THE GREAT OUTDOORS COLORADO
TRUST FUND
(GOCO LOGO HERE)
THE SIGN WOULD BE POSTED AT FOUR LOCATIONS: ON STATE HIGHWAY 34
ENTRANCE TO PARK, AT ACTUAL PARK ENTRANCE, BY BATHROOM ENTRANCE,
AND AT MAIN PARKING AREA.
950920
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