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Home My WebLink About982506.tiff Cti'f e it 7' cJ JtiS j?7 11 ��7 ,Agga Imo( sJ±1c °( 7Otil 'Jta1 7 sl i )7) )c T;°ell Final 1999 Budget jy , a� 982506 1 6I41' Odell? WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 December 17, 1998 Division of Local Government 1313 Sherman Street Room 520 Denver, CO 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Te4lephone Service Authority Certification of 1999 budget copy 1999 Budget Message • Description of Service • Budgetary Accounting Basis • Lease/Purchase Agreements ▪ Summary of Resources and Estimated Expenditures ▪ Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 1999 Budget 1999 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Finance and Administration, at 356-4000, extension 4218. Very truly yours, Margie Martinez Secretary/Treasurer 911 Emergency Telephone Authority Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP) . There are PSAP's in Fort Lupton and Weld County Regional Communications Center. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the E-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1st. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. Beginning in 1998, the surcharge was also extended to wireless phones. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 1999 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. $900,000 in equipment will be depreciated using a straight-line method and a five-year life. This depreciation method results in an annualized expense of $180,000. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104 (2) (d) , CRS, 1973 as amended: $ 0 A. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease-purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 1999 to December 31, 1999 Actual Estimated Proposed Final Resources 1997 1998 1999 1999 Beginning Fund Balance $ 1,246,681 $ 941,268 $ 731,445 $ 731,445 Estimated Revenue Surcharge 395,734 457,532 485,000 485,000 Interest 55,370 16,000 16,000 16,000 Total Resources $ 1,697,785 $ 1,414,800 $ 1,232,445 $ 1,232,445 Estimated Expenditures Operations Telephone Charges $ 123,266 $ 150,775 $ 180,000 $ 180,000 Maintenance 17,900 9,000 12,116 12,116 Building and Grounds 4,344 7,500 7,500 7,500 Training 2,450 15,100 6,250 6,250 Equipment Equipment 314,057 500,980 270,000 270,000 Depreciation 121,250 180,000 180,000 180,000 Building 294,500 0 0 0 Contingency 0 0 20,000 20,000 Emergency Reserve 0 0 30,000 30,000 Total Expenditures $ 877,767 $ 863,355 $ 705,866 $ 705,866 ENDING FUND BALANCE $ 820,018 $ 551,445 $ 526,579 $ 526,579 BALANCE WITH DEPRECIATION RESERVE $ 941,268 $ 731,445 $ 706,579 $ 706,579 9, 130LO Weld 911 Emergency Telephone Authority 1999 1997 1998 1999 1999 85-0001 Revenues Actual Estimate Proposed Final 3440 Telephone Surcharge $ 395,734 $ 457,532 $ 485,000 $ 485,000 3610 Earnings on Deposit 55,370 18,000 16,000 16,000 Total Revenue $ 451,104 $ 475,532 $ 501,000 $ 501,000 Weld 911 Emergency Telephone Authority 1999 1997 1998 1999 1999 85-2155 Emerq Tel Operations Actual Estimate Proposed Final 6345 Telephone Charges $ 123,266 $ 150,775 $ 180,000 $ 180,000 6363 Repair & Maintenance 17, 900 9,000 12,116 12,116 6400 Training 2,450 15,100 7,500 7,500 6366 Buildings & Grounds 4,344 7,500 6,250 6,250 Total Expenditures $ 147,960 $ 182,375 $ 205, 866 $ 205,866 9?)suo Weld 911 Emergency Telephone Authority 1999 1997 1998 1999 1999 85-1945 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 121,250 $ 180,000 $ 180,000 $ 180,000 6940 Equipment 314,057 550,980 270,000 270,000 6920 Building 294,500 0 0 0 Total Expenditures $ 729,807 $ 730,980 $ 450,000 $ 450,000 1997 1998 1999 1999 85-1945 Equipment Actual Estimate Proposed Final 6940CONT Contingency $ 0 $ 0 $ 20, 000 $ 20,000 6940EMGY Emergency Reserve 0 0 30,000 30,000 Total Expenditures $ 0 $ 0 $ 50,000 $ 50,000 9g 37 (o RESOLUTION TO ADOPT MONEY A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 1999, AND ENDING ON THE LAST DAY OF DECEMBER, 1999. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Margie Martinez, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Margie Martinez, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on December 15, 1998, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 705,866 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ 204,866 From sources other than general property tax 501,000 From general property tax levy 0 TOTAL REVENUES $ 705,866 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this .l,$th day of December,. A.D. , 1998. ATTEST: (JLK �..Q... G�97j LLr.!!i(7) SECRETARY/TREASURER CHAIRMAN Pau .q AUTHORITY BOARD AUTHORITY BOARD ggGRsv(e? RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 1999 BUDGET YEAR. WHEREAS, the Authority Board, on December 4-, 1998, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $ 25,866 Capital Outlay 450, 000 Depreciation 180,000 Contingency 20,000 Emergency Reserve 30,000 Debt Service 0 TOTAL FUND $ 705,866 ADOPTED, �t,,hiss 1$th day p of December, A.D. ,�-., 1998. ATTEST:Y( wyLJC U li'�- jClAi r.Ap/jC2�,G� � �j : SECRETARY(TREASURER CHAIRMAN /,eu ,Flr AUTHORITY BOARD AUTHORITY BOARD 9y,i3.U(o NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing year of 1999. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board where same is open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held at the Weld County Centennial Center, 915 10th Street, Room 350, Greeley, Colorado, on December 15, 1998, at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO BY: MARGIE MARTINEZ SECRETARY/TREASURER DATED: December 2, 1998 PUBLISHED: December 9, 1998, in the Fort Lupton Press Affidavit of Publication STATE OF COLORADO County of Weld SS. I A.Winkler Riese]of said County of Adams being duly sworn,say that I am publisher of FORT LUPTON PRESS that the same is a weekly newspaper of general circulation was printed and published in the town of FORT LUPTON in said county and state that the notice of advertisement,of which the annexed is a true copy has been published in said weekly newspaper for ONE consecutive weeks: that the notice was NOTICE AS TO PROPOSED published in the regular and entire issue of every number BUDGET of said newspaper during the period and time of publication of said notice and in the newspaper proper and NORCE IS HEREBY GIVEN not in a supplement thereof: that the first publication of thata proposed budget has said notice was contained in the issue of said newspaper been submitted to the Weld bearing the date of County 911 emergency DECEMBER 9. A.D, 1998 and the last TelephoneServlceAuthorlfy publication thereof,in the issue of said newspaper,bearing Board for the ensuing year date, of 7999. A copy of the proposed budget has been flied in the Weld County the 9th day of DECEMBER 1998 Office or the clerk to the that the aid Board where some is open for public Inspection. The proposed budget will be FORT LUPTON PRESS considered at a regular has been published continuously and uninterruptedly meeting of the Authority during the period of at least fifty-two consecutive weeks BoardtobeheidattheWeld next prior to the first issue thereof containing said notice County Centennial Center, or advertisement above referred to: and that said 915 10th Street;Room 350, newspaper was at the time of each of the publications of Greeley, Colorado, on said notice duly qualified for that purpose within the Decerober15,1998,0112:00 meaning of an act entitled. "An Act Concerning Legal noon.Anyinterestedeectar Notices,Advertisements and Publications and the Fees of withinsuch Weld County911 Printers and Publishers thereof,and to Repeal all Acts and Emergency Telephone Parts of Acts in Conflict with the Provisions of this Act" Service Authority may approved April 7, 1921, and all amendments thereof, and Inspect the proposed particularly as amended by an act approved, March 30, budget and file or register 19 a an act approved y 13, 193 any objections thereto at any time prior to the final adoption of the budget, p WELD COUNTY 911 �`y' EMERGENCY Publisher TELEPHONE SERVICE AUTHORITY Subscribed and sworn to before me this 9th day of WELDCOUNTY,COIORADO DECEMBER A.D. 1998 BY:MARGIE MARTINEZ --` SECRETARY/TREASURER \I Published in the Fort Lupton • ..17.7/3-774.1134y6 c �(f�l Press December 9,1998, C/ Notary P -— P.O.BOX 125 FT. LUPTON. CO 80621 PPY'PU �tit �:•: % i4 JAMIE lN ti YBARRA ' I NN OF CO- • • My Commission Expires December 27,2001 Hello