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Home My WebLink About970564.tiffRESOLUTION RE: APPROVE APPLICATION FOR FUNDS TO COLORADO DIVISION OF CRIMINAL JUSTICE FOR DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM FROM WELD COUNTY COMMUNITY CORRECTIONS BOARD AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for Funds to the Colorado Division of Criminal Justice for Drug Control and System Improvement Program Funds from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Community Corrections Board, with terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Funds to the Colorado Division of Criminal Justice for Drug Control and System Improvement Program Funds from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Community Corrections Board, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of March, A.D., 1997. BOARD OF COUNTY COMMISSIONERS eputy Cler f o the Board APPR• :'AS T• FORM: dma rrect4mn5- ty Attor ey WELCOUNTY�LORADO "GeorE. Baxter, Chair tance L. arbe em Dale K. Hall i arbara J. Kirkmeyer W. H 970564 DA0002 1997 Application DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM (DCSIP) DIVISION OF CRIMINAL JUSTICE EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE PROGRAM 970564 1997 DCSIP Application GENERAL INFORMATION - PART A 1-9. Form A-1 : APPLICANT INFORMATION EXECUTIVE SUMMARY: 10A. Form A-2: COMMUNITY PLANNING PROCESS 10B. Text: PROJECT SUMMARY 11-12. Form A-3: MULTIJURISDICTIONAL TASK FORCES 13. Form A-4: PROJECT OVERVIEW 970 564 1997 DCSIP Application PART A - GENERAL INFORMATION FORM A-1 APPLICANT INFORMATION STATE USE ONLY Award $: Grant #: App. #: 1. PROJECT TITLE: IN -PATIENT SUBSTANCE ABUSE TREATMENT FOR DIVERSION OFFENDERS 2. APPLICANT AGENCY: WELD COUNTY BOARD OF COMMISSIONERS Address: P.O. BOX 758 Telephone:(9701356-4000 EXT. 4848 Fax:(970) 356-4000 (PAUSE) 14414 E -Mail: Federal Employer ID Number: City, Zip: GREELEY 80632 8 4 6 0 0 0 8 1 3 Level of government of the applicant agency (circle one). state, city/town, county, Indian Tribe, District Attorney. 3.BLUEPRINT: Substance Abuse Offender Treatment Proerams 4. PROJECT DURATION: From: 10/1/97 To: 9/30/98 m/d/y m/d/y 5. AMOUNT OF DCSIP FUNDS REOUESTED: $ 190,325.00 ( 38 % of Total Cost, see item 14G) Source of matching funds (circle): State, Local, or Other source(s) (explain) Referring Judicial Districts 6. PRIOR DCSIP FUNDING FOR THIS PROJECT: If none, indicate that this is a _ NEW project. GRANT NUMBER 93-nR-I3-43-1 95 -DR -11-41-7 96DB13433 FEDERAL FUNDS S161,725_00 SA 96,448-00 7. IMPLEMENTING AGENCY: Weld County Community Corrections Board Address: P.O. Box 758 MONTHS FUNDED 1? 1? 12 City, Zip: Greeley, 80632 Telephone: (970) 356-4000 ext. 4848 Fax: (970) 356-4000 (pause) 14414 E -Mail: 8. PROJECT DIRECTOR (include Title): Jan Allison Spangler. Administrative Coordinator Agency Name: Weld County Community Corrections Board Address: P.O. Box 758. Greeley, CO 80632 Telephone: (970) 356-4000 ext. 4848 Fax: (970) 356-4000 (pause) 14414 E -Mail: 9. SERVICE AREA: U.S. Congressional District (Identify by CD#): or statewide: X Judicial District (Identify by JD#): or statewide: X Cities and/or Counties (Provide the primary city(ies) and county(ies) to be served): Cities: Greeley Counties: Weld Age of Target Population (check all that apply): X _X All 0-12 13-17 18-24 Over 25 OR 970564 1997 DCSIP Application PART A - GENERAL INFORMATION Form A-2 COMMUNITY PLANNING PROCESS 10A. COMMUNITY PLANNING PROCESS : In the space allotted, briefly describe how you have ` incorporated the four minimum planning elements required by DCSIP into your planning process. You may use a second page, if necessary, but the four sections must clearly be labeled on each page. In the Assessment Section, list the top three priorities identified through your planning process. See the application instructions for further details. Assessment "Community" as defined in this application consists of all Judicial Districts in the State of Colorado. Without this grant, no Judicial District would have the ability to place Court -ordered (Diversion) Community Corrections clients in in -patient chemical dependency treatment. The DCSIP grant fills this gap in services. Statewide input from various Community Corrections Boards and programs is a function of the Residential Treatment Center Placement Coordinator's job description. This is accomplished through regular and consistent communication with referring districts, and a systematic follow-up process on discharged clients. The Grant Administrator receives feedback from Judicial Districts across the state through her affiliation with the Colorado Association of Community Corrections Boards. Letters of endorsement are attached to this application. Assets/Risk & Protective(Resiliency) Factors The use of alcohol and other drugs has consistently been shown to be a contributing factor related to the commission of crimes. Continued use of alcohol or other drugs by offenders under correctional supervision will ultimately result in their placement in an already severely overcrowded, expensive correctional institution. Successful intervention through appropriate treatment helps divert appropriate offenders from unnecessary incarceration. The community is better protected when offenders' chemical dependency needs are addressed. Benchmarks A primary measure of success for this project is to avoid incarceration of offenders whose supervision and chemical dependency needs can be adequately addressed in the community. Other measures include providing services for offenders on a statewide basis, and having a very high successful treatment rate for targeted offenders. These Benchmarks are more specifically addressed in the Goals and Objectives section of this application. Action Plan Through communication with Community Corrections Boards and programs across the state, the following Action Plan and timetables have been established: Accept 204 Diversion Offenders from across the state and successfully complete their treatment at a 95% rate while averaging 42 days in treatment. The timetable encompasses the Grant year October 1997 to September 1998. In July of 1997, the Weld County Community Corrections Board will sponsor another recidivism study to determine the efficiency of treatment for Residential Treatment Center graduates over previous years. 970564 1997 DCSIP Application PART A - GENERAL INFORMATION 10B. PROJECT SUMMARY -Refer to instructions and insert text for item 10B after this page. 1. Problem Statement: The Residential Treatment Center is a 77 -bed community corrections facility licensed as a Community Intensive Residential Treatment (CIRT) program certified by the Colorado Department of Health, Alcohol and Drug Abuse Division (ADAD). The specific problem related to the Greeley CIRT Program is the limitation that State funds are available only for Department of Corrections inmates and parolees, excluding placement of Court -ordered Diversion offenders in the Residential Treatment Center in- patient treatment program. This means that, although two-thirds of Colorado's community corrections population consists of Diversion offenders, these offenders are not eligible to participate in the program. This results in more Diversion offenders with significant alcohol and other drug problems being sentenced to prison, instead of being allowed to participate in treatment. The Department of Corrections assessment of inmates entering the system diagnosed 73% with moderate to severe substance abuse problems. Data from the previous grant year shows that, by far, the highest percentage (37%) of Diversion offenders admitted to the facility from any single source, were from the Greeley/Weld County area. The remainder of the offenders served were from various Judicial Districts across the State. The high usage of the program by the 19th Judicial District demonstrates a recognition of the significant need for this treatment service by local Judges, the local Community Corrections Board and the community corrections facility in Greeley. In -patient treatment to address this alcohol and other drug use, particularly when its use is combined with criminal activity, continues to be a growing need within this community. 2. Goals and Objectives: The goals and objectives related to this project include serving at least two hundred four (204) Diversion offenders in treatment for an average in -patent period of 42 days. Over 95% of these offenders will successfully complete treatment and return to their jurisdiction of origin. It will be documented that at least sixty-five (65) of these offenders would indeed be incarcerated in the Department of Corrections if these treatment services were not available. 3. Project Description: This project will provide in -patient chemical dependency treatment to approximately 204 community corrections Diversion offenders at the Residential Treatment Center in Greeley, Colorado. The project's goal is to increase offender treatment opportunities in the community, thus avoiding the need for their incarceration in the Colorado Department of Corrections. The project also assists in providing transportation and placement services in order that treatment may be provided on a statewide basis. Approximately two-thirds of the cost to provide this treatment is paid by local community corrections boards in Judicial Districts across the State. This project provides for the additional costs for in -patient treatment above and beyond the normal community corrections residential per diem rate. The Residential Treatment Center has twenty-four hour security staff, as well as a full complement of certified therapists. The treatment regimen consists of up to six hours per day of individual and group therapy centered around the recovery process, changing behaviors, relapse prevention, personal skills and positive self-concept development. On -going training is required for the therapists to maintain their 970564 1997 DCSIP Application PART A - GENERAL INFORMATION Certified Addictions Counselor (CAC) license, and for the Counselor Aide line staff to attain their CAC license. On -going training ranging from CPR and First Aid to Cultural Diversity, Motivational Interviewing, and Group and Individual Counseling Skills is also provided throughout the year. 4. Evaluation Plan: The Evaluation Plan will include tracking the quantitative measure outlined in the goals and objectives as well as the demographics of the population being served. The Evaluation Plan will also quantify the number of offenders diverted from Prison through placement in treatment by documentation from the referring Judicial District that the offender was indeed placed in treatment in lieu of their incarceration. A recividism report, sponsored by the Weld County Community Corrections Board, will show whether or not offenders completed their terms. 5. Cultural Diversity: Ethnicity/Gender Service Area Persons Arrested or Clients Served (Projected or Actual) Project Staff Board Male 63,450 / 47% 169 / 73% 12 / 52% 5 / 62% Female 71,550 / 53% 64 / 27% 11 / 48% 3 / 8% White 106,650 / 79% 124 / 53% 15 /66% 8 / 100% Hispanic 27,000 / 20% 56 / 24% 4 / 17% -0- Black 1,350/1% 50/21% 3/17% -0- Native American 3 / 1% Asian Other Total The correctional population is indeed very culturally diverse. According to Department of Corrections statistics, the ethnicity of inmates in Colorado is: 53% Anglo, 23% Hispanic and 21% Black. In the last fiscal year, the Greeley CIRT Program's ethnicity background was 53% Anglo, 24 % Hispanic and 21% Black. This demonstrates that the Greeley CIRT Program provides services to a population that is ethnically representative of the Colorado offender population. This ethnic diversity can be assured to continue if the program can serve offenders on a statewide basis. Mr. Larry Curry, a recognized expert in the field, continues to provide cultural diversity training. All Residential Treatment Center staff except those essential to maintaining the operation of the facility during the training attend the annual diversity training. The next training session will be scheduled in 1997. The Residential Treatment Center staff and the Community Corrections Board do generally reflect the gender ration of the primary service area (Weld County), with the consideration that the Board percentages are based on eight (8) members. 970564 1997 DCSIP Application PART A - GENERAL INFORMATION The staff ethnic breakdown generally reflects the service area ethnicity, with the acknowledgment that Hispanic staff are under represented by 7%, and Black staff are under represented by 4%. The , Community Corrections Board is 100% White. Female staff are over represented in relation to client gender rations, because the Human Services profession attracts more and better qualified female applicants. Although not a major concern at this time, the ratio will be watched in order that it doesn't become significantly out of balance. 6. Anticipated results/project accomplishments. It is anticipated that a high level of demand from local and statewide sources will continue throughout the 1997/1998 Fiscal Year. Two hundred and thirty-three (233) Diversion offenders served a total of 10,082.5 days in treatment during the past fiscal year. Of the offenders served, 98% were successful in the completion of treatment. At least 32% of the Diversion offenders placed in treatment were documented as being true prison diversion . Both the success rate and the prison diversion rate are expected to continue. The Greeley/Weld County area is the single largest referral source, however, Judicial Districts from the across the state continue to dedicated their support and local dollars to satisfy the intent and purpose of this grant. 9705€ 4 1997 DCSIP Application PART A - GENERAL INFORMATION Form A-3 MULTIJURISDICTIONAL TASK FORCE 11. Rank the project's top 3 priorities from the following with a "1" as first priority to a "3" as third priority: Distribution Violent Crime Gang Activity Street Sales Importation 3 Transportation Financial Backing Money Laundering Possession Crop Cultivation Manufacturing _2 _ Diversion Official Corruption Other (list)_1 Treatment 12. Are other agencies or units of government included as participants in this subgrant whether or not they provide matching funds? _ No, X Yes (If yes, please complete the following. Use additional sheets if necessary). 12a. Enter the number of other agencies involved in this project by category of agency type. Law Enforcement Prosecution Public Defense Prevention Courts 10 Corrections Treatment Education Other (specify) 12b. State agency(s) or unit(s) of local government participating Authorized Representative 1) Agency: Referring Judicial Districts *Signature: Match: $ $313,353 Date: 2) Agency: *Signature: Match: $ Date: 3) Agency: *Signature: Match: $ Date: * The chief executive of the agency(s) or unit(s) of local government, by his/her signature hereby agrees, "there is a reasonable agreement and concurrence by political subdivisions or units of government to participate in this project." Intergovernmental agreements must be included as an appendix to this application and retained in the project files upon receipt of funding. An absence of such agreements may disqualify the applicant. If this participation implies that said units of government will contribute a cash match to this project, then each contributing unit of government must include an individual Certification of Match (see Item 321. The applicant may reproduce as many copies of the certification of appropriation of match as necessary. 12c. How are asset forfeiture funds distributed? (check all that apply) Project. Indicate percentage of forfeiture given: _ District Attorney's office. Indicate percentage of forfeiture given: _ Home agencies of participating Task Force members. Indicate how amount given to home agency is determined: Other agencies assisting with investigation. Indicate how amount given to other agency(ies) is determined: Other, please specify: 12d. How are asset forfeiture funds expended? (check all that apply) Project expenses as cash match for continuation projects _ Project expenses not as cash match _ Non -project expenses 970564 1997 DCSIP Application PART A - GENERAL INFORMATION Form A-4 PROJECT OVERVIEW 13a. Check all categories that best describe the project's structure. ❑ Bootcamp ❑ Intensive Parole x Intensive Probation o Multiple Agency 13b. Check all groups this project will target. x Chemical Dependence x Domestic Violence Perpetrators ❑ General Public ❑ Jail Inmates o Learning Disabled 13c. Check all project elements that apply. x Assessment o Basic Education x Case Management ❑ Classification System o College -level Education ❑ Community Service x Counseling (Group) x Counseling (Individual) x Drug Testing/Urinalysis o Parole o Pre-trial Services x Prevention/Education o Probation ❑ Mental Health Problems ❑ Mentally Retarded x Parolees o Pre-trial Detainees ❑ Pre-trial Releases x Drug Treatment ❑ Early Release Policies o Electronic Monitoring o Fines o Information Systems (Specify) x Prevention/Education o Prison Industry x Program Development ❑ Task Force ❑ Therapeutic Community ❑ Work Release ❑ Other o Prison Inmates x Probationers ❑ Sex Offenders ▪ Work Releases x Other (specify) offenders sentenced directly to community corrections x Self-help ❑ Sentencing Policies/Procedures ❑ Staff Training o Technology (Specify) o Victim Restitution o Vocational Training o Other (specify) 970564 1997 DCSIP Application PART B - BUDGET PART B - BUDGET 14. Form B-1 : BUDGET SUMMARY 15. Text: BUDGET NARRATIVE 16-19. Form B-2: FUNDING SUPPORT 970564 1997 DCSIP Application PART B - BUDGET Form B-1 - BUDGET SUMMARY 14 A. PERSONNEL (1) Annual Full- time Salary (2) Annual Fringe Benefit Cost (3) Sub -Total (4) % of time for DCSIP Project TOTAL + = X % $ + = X % $ + = X % $ + = X % $ + = X % $ + = X % $ TOTAL PERSONNEL COST DCSIP Federal Portion: $00.00 ash Match Portion: $00.00 $ 00.00 14 B. SUPPLIES AND OPERATING TOTAL $ $ $ $ $ $ TOTAL SUPPLIES AND OPERATING COST DCSIP Federal Portion: $00.00 ash Match Portion: $00.00 $ 00.00 14 C. TRAVEL TOTAL $ $ $ $ TOTAL TRAVEL COST 00.00 DCSIP Federal Portion: $00.00 Cash Match Portion: $00.00 $ 970564 1997 DCSIP Application PART B - BUDGET Form B-1 (Continued) 14 D. EQUIPMENT Y TOTAL $ $ $ $ $ $ TOTAL EQUIPMENT COST 00.01 DCSIP Federal Portion: $00.00 ICash Match Portion: $00.00 $ 14 E. CONSULTANT AND PROFESSIONAL SERVICES TOTAL Placement Services and Transportation $42,683 Offender Treatment Services provided by the Residential Treatment Center $460,995 $ TOTAL CONSULTANT AND PROFESSIONAL SERVICES COST DCSIP Federal Portion: $190,325.00 'Cash Match Portion: $313,353.00 $ 503,678.01 14 F. CONFIDENTIAL FUNDS TOTAL Purchase of Evidence $ Purchase of Information $ Purchase of Services $ TOTAL CONFIDENTIAL FUNDS COST DCSIP Federal Portion: $00.00 Cash Match Portion: $00.00 $ 00.00 14 G. TOTAL OF ALL PROJECT COSTS (A through F) Total Cash Match Portion: $313,353.00 (62 % Total Federal Portion: $ 189,491.00 (38 %) 15. BUDGET NARRATIVE: Refer to instructions and insert text for item 15 after this page. 970564 1997 DCSIP Application PART B - BUDGET 15. $UDGET NARRATIVE: 15a. Personnel. No funds are being requested in this category. 15b. Supplies and Operating. No funds are being requested in this category. 15c. Travel. No funds are being requested in this category. 15d. Equipment. No funds are being requested in this category. 15e. Consultant/Professional Services (Contracts). The Weld County Community Corrections Board sub -contracts with The Villa At Greeley, Inc. To provide Community Intensive Residential Treatment (CIRT) services. In order to allow Diversion offender placements in treatment, the referring Judicial District must provide per diem funding of $34.34. This grant would provide additional funding of $16.18, bringing the per diem amount to $50.52, which is the amount authorized by the Legislature for Department of Corrections inmates and parolees placed in the treatment center. To serve an average daily population of twenty-five (25) Diversion offenders a total of $147,643 is being requested, as shown: $16.18 x 25 x 365 =$147,643 In order to accommodate the large volume of admissions and discharges from the program, funding is being requested for one FTE Transport Officer and one-half FTE Placement Coordinator. Some Mileage and telephone costs are also being requested. Placement Services and Transportation 1 FTE Transport Officer $17,208 FTE Placement $11,010 Fringe benefits @ 30% $ 8,465 Telephone @ $100/month $ 1,200 Transportation @ $400/month $ 4,800 (1,600 miles/mo @ .25/mile) $ 6,000 TOTAL Placement Services and Transportation $42,683 The Federal portion requested in the Professional Services line item is $6,248 less than last year. This is due to the request for next year of twenty-five (25) instead of the twenty-seven (27) offenders as in the previous fiscal year. The reason for a reduced request is the significant drop in July 1996 when referrals from Denver stopped. Another reason is state wide Community Corrections funding concerns that were not resolved until mid -March 1997. Now that funding has been addressed and an addition 150 diversion beds have been added to programs across the state, and average daily population of twenty-five is more reasonable. This is a sole source contract that cannot be provided by project staff because of the Residential Treatment Center's unique status of being both an authorized Community Corrections facility as well as the only Certified Intensive Residential Treatment facility in the Greeley area. 15f. Confidential Funds. No funds are being requested in this category. 970564 1997 DCSIP Application PART B - BUDGET Form B-2 FUNDING SUPPORT Use the space allotted to provide the requested information. 16. OTHER PRIVATE OR PUBLIC AGENCIES SUPPORT: Indicate other private or public, non-federal agencies that have agreed to, or are considering financial support of this project. Identify and explain the source of funds including the name(s) of those agencies, the exact amount of support, the dates the funds are available, and how the funds will be used. There are no other private or public agencies that have agreed to, or are considering financial support of this project. 17. FEDERAL SUPPORT: Will other federal support be available for any part of this project? If yes, identify and explain when the support will be available, the amount of the support, and how the funds will be used. This should be interpreted broadly and include notice of any related activities supported by other federal programs (HHS, JTPA, HUD, General Revenue Sharing, etc.) which have significant impact on the potential success of this project. There is no other Federal support for this project. 18. FEDERAL SUBMISSIONS: Have other federal agencies been contacted for assistance on this project? If yes, identify the agency, indicate the status of the project in that federal agency's funding process, and how the funds will be used. No other Federal agencies have been contacted for assistance on this project. 19. SOURCE OF MATCHING FUNDS: New cash match is defined as "non-federal money that would not have otherwise been made available in the absence of the federal funds." Forfeiture funds and project income are considered new cash match, as well as general funds allocated for the project by the local or state government. If the source is other than those described, explain how it was determined to be eligible as new cash. Matching funds are provided by Community Corrections Boards in various Judicial Districts across the state. These Boards are provided funds for Community Corrections services by the Division of Criminal Justice. For each Diversion offender placed in treatment, the supervising Judicial District's Board agrees to pay a per diem of $34.34. This grant supplements that per diem in the amount of $16.18, which is the difference between the regular residential community corrections per diem and the treatment per diem as established by the Legislature through the Division of Criminal Justice. 970564 1997 DCSIP Application PART C - PROJECT PLAN NARRATIVE PART C - PROJECT PLAN NARRATIVE 20. PROBLEM STATEMENT The reason for this continuation grant request is that state funds are still unavailable for court -ordered Diversion community correcting offender placement in Community Intensive Residential Treatment facilities. The statewide number of diversion offenders has grown incredibly for each of the past several years. In this current state fiscal year, it was anticipated that there would be 886 Diversion offenders in community correcting residential programs across the state; the actual population during the first two quarters of the year was 981 offenders (Source: Division of Criminal Justice). Additionally another 251 Diversion beds have been funded for the 1997-98 Fiscal year. The demand for diversion beds continues to grow due to an increasing number of felony filing, as well as probation caseload increases and expansion of the probation Intensive Supervision Program, all within the past fiscal year. As the demand for community corrections diversion beds increases, so does the demand for substance abuse treatment for these offenders. Without the availability of treatment many diversion offenders would be sent to prison for continuing to abuse alcohol and other drugs while under supervision. 21. GOALS & OBJECTIVES Goal 1: Divert offenders with substance abuse problems from prison. Goal 1: Object 1A: Object 1B: Object 1C: Admit 204 Diversion offenders into treatment. Maintain an average treatment length of 42 days. Admit Diversion offenders from across the state through continuation of effective placement coordination and transportation services. Goal 2: Ensure that Diversion offenders successfully complete treatment and return to their jurisdiction of origin. Goal 2: Objective 2A: Document that over 95% of the 204 Diversion offenders placed in treatment successfully complete the program Goal 3: Provide a broad range of transportation services for Diversion offenders being placed in treatment. Goal 3: Objective 3A: Document that 1,600 miles per month are driven in order to transport Diversion offenders to and from the treatment center from across the state. 22. CRITICAL ELEMENTS The Division of Criminal Justice "Program Blueprint" for this grant is titled Substance Abuse Offenders Treatment Programs. The federal purpose area is #11: "Programs designed to provide additional public 970554 1997 DCSIP Application PART C - PROJECT PLAN NARRATIVE correctional resources and improved the corrections system, including treatment in prison and jails, intensive supervision programs, and long-range correcting and sentencing strategies." As described throughout this grant request, this project fits tightly within the specified federal purpose area. It is clear that this grant provides additional correctional treatment resources that improved the correcting system by making Certified Intensive Residential Treatment available to Diversion offenders across the state. Applicable critical elements: • "Provide a thorough assessment to determine the appropriate treatment setting, including mental health assessment (C.R.S 16-11-102)." The Residential Treatment Center's assessment instruments are primarily chemical dependency based, while recognizing that a significant percentage of our clientele is dually diagnosed. With this in mind, the Residential Treatment Center assessment includes the ADS- DAST 20; a "Chemical Dependency Assessment profile"' which is a contemporary, validated computerized assessment tool; the Residential Treatment Center Assessment Form"' which reviews drinking/drug use history and information on family, cultural, legal, emotional, and psychological history; and an HIV -AIDS risk questionnaire. In addition, the DOC Diagnostic Summary and other information contained in the DOC working file is received and reviewed by the counselor. All of the above assessment data provides the basis to determine the appropriate treatment setting and treatment plan. • "Provide structure, clear expectations, and behavioral consequences." The Residential Treatment Center is a correctional facility as well as being a therapeutic setting. The program schedule is structured from the time that clients must be up and ready for the day, until "lights out" at night. Program expectations are made clear at the time of each offender's admission to the program. Definitive orientation paperwork is completed, including signature documentation that the client understand the "RTC Terms and Conditions of Placement". Behavioral consequences are reinforced by a formal level incentive system, as well as formal disciplinary procedures. • "Provide or refer to educational/socialization groups focusing on the life skills necessary for survival in the community after discharge." Individualized discharge planning and specific referrals to community resources to deal with specialized and specific client needs is a strength of RTC. Up-to-date knowledge of a variety of community resources is maintained and utilized. • "Strengthen families by providing, or referring to child care, parent education/training, and family therapy." Parenting Skills classes are provided by Residential Treatment Center on a contracted basis with a Certified Mental Health Specialist. Parenting education and training is also a major topic in the Men's Issues and Women's Issues components for the RTC treatment program. Upon discharge, referrals are frequently made to community agencies dealing with family therapy and parenting issues. • "Monitor offenders, including urine screening (not necessarily in-house)." Urine testing for drug usage is performed at the time of each client's admission to the program, and at least two other urine tests are performed during each client's 40-45 day treatment stay. RTC has it's own in-house drug testing laboratory. Frequent breathanalyses to detect alcohol usage are also performed. • "Coordinate with multiple community and criminal justice agencies, providing case management services that link offenders with community resources (including medical services, cognitive groups, employment, etc.)." Residential Treatment Center discharge planning extends beyond chemical dependency aftercare referrals. Coordination with the receiving correctional agency is always accomplished and the offender has an established appointment, and is delivered to the supervising 970 564 1997 DCSIP Application PART C - PROJECT PLAN NARRATIVE agency upon discharge. Department of Correcting inmates suddenly find themselves responsible for their own medical bills when they arrive at the Residential Treatment Center. Because most of these offenders have no money, Residential Treatment Center has established special arrangements for critical medical and prescription needs both while the offender is in treatment, and in the receiving community upon discharge. It is common for Residential Treatment Center therapists to recommend in their discharge summaries continued out -patient therapy in areas such as mental health, education, vocational services, etc. • "Initiate regular contact with referring agency and criminal justice agencies to track and report offender progress." Recidivism studies through criminal records checks are conducted. One staff is assigned the duty of making contact with receiving agencies in order to follow up on clients' progress at regular intervals following their discharge from treatment. • "Develop policies and procedures for required staff training." Residential Treatment Center has very well established training policies. Essentially, forty hours of orientation training is required before a new employee can work without supervision, and each employee must receive at least forty hours of on -going training annually. Therapists must receive training for C.E.U.'s necessary to maintain their status as Certified Addictions Counselors. • "Develop a set of agreed upon offender eligibility, referral, and monitoring criteria and procedures with criminal justice agencies and other treatment providers." Both the Residential Treatment Center and the Weld County Community Corrections Board have specific eligibility requirements regarding client eligibility for the program. Residential Treatment Center referral procedures are shared with all potential referral sources. Monitoring of offenders is outlined in the Residential Treatment Center Policy Manual, which conforms to operational standards promulgated by the Division of Criminal Justice. • "Develop a data collection system to be used in program management and evaluation." Residential Treatment Center does a monthly statistical data report, as well as an Annual Report, which tracks information such as referral sources, numbers of admissions and discharges, types of discharges (positive or negative), gender, race, sex, and other client demographics. The Annual Report is shared with referring agencies. • "Assemble a staff committed to individual offender progress and program goals. Include as staff both treatment professionals and recovering substance abuse offenders." The Residential Treatment Center is proud of its dedicated staff, all of whom share in the premise that the recovery process is different for each individual. Approximately half of the therapists are recovering addicts themselves, and have previous criminal histories, albeit relatively minor ones. • "Isolate the treatment group from other offender populations." The Residential Treatment Center is an autonomous unit with its own dormitory, group rooms, dining facilities, etc. Clients are not allowed contact with other offenders while in treatment. 23. PROJECT DESCRIPTION This grant request is made in order to continue providing in -patient substance abuse treatment for community corrections Diversion offenders from across the State of Colorado. This court -ordered population is the largest growing segment of the community corrections population. 970564 1997 DCSIP Application PART C - PROJECT PLAN NARRATIVE The grant would provide a per diem of $16.18 for Certified Intensive Residential Treatment (CIRT) at the Residential Treatment Center in Greeley. An additional $34.34 per diem is provided by the referring Judicial District's Community Corrections Board, bringing the per diem to the legislatively authorized $50.52 for community corrections CIRT placements for Department of Corrections inmates and parolees. It is anticipated that approximately 204 offenders will be served during the grant year, with an average length of the in -patient treatment being 42 days. In order to accommodate this volume of offenders being admitted from and discharged to jurisdictions from across the state, the grant would also provide funds for transportation and placement coordination services. The Residential Treatment Center has sixty (60) beds for males, as well as seventeen (17) beds for the Specialized Female Offender Program. The Residential Treatment Center is certified by the Colorado Department of Health, Alcohol and Drug Abuse Division. The primary purpose of this grant is to provide intensive, in -patient substance abuse treatment to offenders with significant, on -going chemical dependency addictions. Without the availability of treatment, these offenders' continued use of alcohol and other drugs while under supervision would result in their placement in a Department of Corrections institution. 24. WORK PLAN & TIMETABLE Continuation grant; section omitted. 25. STAFF & OTHER PROJECT RESOURCES The Greeley CIRT program is called the Residential Treatment Center (RTC). RTC has been operated since 1989 by The Villa At Greeley, Inc. Residential Treatment Center is a community corrections program under the authority of the Colorado Revised Statutes, and is administered through the Colorado Department of Public Safety, through the Weld County Community Corrections Board. Since 1989, over 3,690 offenders have been served by Residential Treatment Center. Correctional referral sources express a high degree of satisfaction with the treatment referral process and treatment results. The program has maintained its "Community Intensive Residential Treatment" license in good standing with the Colorado Department of Health, Alcohol and Drug Abuse Division. All therapists are licensed through the Department of Health. This project continues to be staffed by: Jan Allison Spangler, the Administrative Coordinator for the Weld County Community Corrections Board; Michael Brand, The Villa's Corrections Director; Judy Rabson, CAC III, Clinical Director, and DeAnn George, CAC II, Director of the Residential Treatment Center male program. 26. EFFECTS & IMPACT There is an ever increasing demand for treatment services for Diversion offenders. As stated previously, the Colorado prison population is reaching crisis proportions. The number of Diversion offenders funded by Legislature is rising dramatically. As the number of Diversion offenders grows so does the 970564 1997 OCSIP Application PART C - PROJECT PLAN NARRATIVE need for in -patient chemical dependency treatment for these offenders. With more offenders receiving treatment, the impact of diverting more clients from the Colorado prison system is also increased. 27. EVALUATION PLAN In order to report on the project's goals and objectives, the Residential Treatment Center has established a Data Base/Management Information System. Part of the intake process for each offender is the entry of pertinent data into the Data Base/Management Information System: height, weight, etc., date of admission, sex, race, age, date of birth, criminal history, present offense, drug of choice, referring Judicial District, discharge date, length of stay, reason for discharge, and discharge destination. A monthly Statistical Summary is completed for management's review. This summary shows acceptance/rejection data, referral sources, number of admissions and discharge by type of offender (Diversion, Transition or Parolee), discharge destination, types of discharges (positive/negative), average daily population, and average length of stay. An Annual Report is also completed, which is a thorough review of the previous year's activities. This in-depth report documents referrals by types of offenders, jurisdictions of origin and destination, client demographics, information collected from the Client Exit Survey, programmatic developments during the year, and goals for the upcoming year. Through the information collected in the Residential Treatment Center Data Base/Management Information System, the goals and objectives for this project can be tracked and reported. 28. EVALUATION OF PAST PROGRESS FOR CONTINUATION APPLICANTS The goals and objectives for the previous grant year of October 1995 through September, 1996 were met in every case as shown: Goal: Admit 234 Diversion offenders to treatment Result: 233 Diversion offenders were admitted. Goal: Document that at least 15% of these offender were truly diverted from prison. Result: 32% of the offenders were documented as true prison diversion. Goal: Maintain an average length of stay in treatment of 42 days. Result: The actual average length of stay was 42 days. Goal: Maintain an average daily population of twenty-seven (27) Result: An average daily population of actually twenty seven and one-half (27.5) In terms of documenting both the local and statewide utilization of grant services from October 1994 to September 1996, the following chart is offered: 970564 1997 DCSIP Application PART C - PROJECT PLAN NARRATIVE Diversion Placements by County Weld 136 Routt 13 Kit Carson 3 Denver 91 Summit 10 Larimer 7 Adams 57 Arapahoe 18 Huerfana 1 Jefferson 29 Eagle 9 La Animas 2 Boulder 21 Clear Creek 5 La Plata 4 Morgan 29 Moffat 4 Phillips 1 Mesa 7 Washington 4 Yuma 1 Logan 11 Garfield 2 Douglas 1 Grand 1 Rio Blanco 1 Sedwick 1 TOTAL: 469 Total Number of client days served: 19,960 Average Daily Population: 27 Average Length of Stay: 42 days 29. PLANS FOR FUTURE FUNDING The Community Correction office of the Division of Criminal Justice has been contacted in regard to preparing and submitting a Decision Item for the Fiscal Year 1997-98 for Specialized Offender Treatment Services. Included in this Decision Item will be a specific request for funds for Diversion offenders in treatment. The Division of Criminal Justice recognizes the strong statewide support for this budget request, and also recognizes that this project exemplifies the primary purpose of Community Corrections: displacing expensive prison beds with less costly beds in the community. 970564 1997 DCSIP Application PART D - CERTIFICATIONS/SIGNATURES PART D - CERTIFICATIONS/SIGNATURES 30. Contract Narrative: CERTIFIED ASSURANCES AND SPECIAL PROVISIONS 31. Form D- 1 : CERTIFICATION/SIGNATURES 32. Form D-2: CERTIFICATION OF APPROPRIATION OF MATCH 970564 Certified Assurances - Page 1 1997 DCSIP Application PART D - CERTIFICATIONS/SIGNATURES Contract Narrative - Must be Returned with the Application 30. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS: The applicant hereby certifies that the project described in this application meets all the requirements of the Anti -Drug Abuse Act of 1488, Title VI, Subtitle C, State and Local Narcotics Control and Justice Assistance Improvements, P.L. 100-690 (November 18, 1988), that all information contained in the application is correct, that there has been appropriate coordination with affected agencies and that the applicant will comply with all provisions of the Act and all other applicable Federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Division of Criminal Justice Publication (Administrative Guide for Federal Justice Grant Programs.) A. Financial and Administrative Management I.The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of funds received. 2.The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87, A-102 (Common Rule), A-128, A-110, and A-133, and will comply with the provisions of the Office of Justice Programs OC Financial Guide. For practical purposes, the requirements which are pertinent to the management of Drug Control and System Improvement Act funds have been extracted from the above documents and are contained in the Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide cannot cover every foreseeable contingency, and the applicant is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. 3.The Division of Criminal Justice will pay the subgrantee the reasonable and allowable costs of performance, in accordance with applicable financial OMB circulars and CO State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4a, 4b, 4c, and 4d, which are hereby incorporated by reference. The Division's requirements for invoice and cost reporting submissions are contained in the Cash Request procedures (DCJ Form 3), which are hereby incorporated by reference. B. Match and Non -Supplanting of State/Local Funds l.The applicant assures that federal funds made available under this grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available. Therefore, the applicant certifies: a. That the subgrantee's expenditures for the purpose described in this application for the annual period are as great as for the preceding year plus the average annual increment in such expenditures for the past two, three, four or five years; OR b. Where the certification (a.) cannot be made and there is a reduced or unchanged local investment, then the applicant shall give a written explanation demonstrating that the applicant's reduced or unchanged commitment would have been necessitated even if federal financial support under the Drug Control and System Improvement Program had not been made available. 2.The applicant certifies that matching funds required to pay the non-federal portion of the cost of this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project. C. Inspection, Recordkeeping, and Audit I.The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the subgrant. Audits must be performed in accordance with OMB Circular A-128 (State and Local Units of Governments), or OMB Circular A-133 (Institutions of Higher Education and Non - Profits). At such time as the audit is completed, ONE COPY OF THE AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. If the audit report does not meet the applicable A-128 or A-133 standards or is not submitted in a timely manner, then the applicant accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety. 2.The applicant assures that it will maintain all project records as will facilitate an effective audit for three years from the date of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily. 3.The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a separate file bearing the project title and grant number. All expenditures must be supported by documentation and only actual approved expenditures will be permitted. 4.The applicant assures that the Division of Criminal Justice, the Department of Public Safety, and the Comptroller General of the United States Department of Justice or designee, shall have access for purposes of audit and examinations to any bonds, documents, papers and records of the subgrantee and to relevant books and records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions. 5.The applicant assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal Justice. 6.The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer the program. The applicant further assures that quarterly 970 564 Certified Assurances - Page 2 1997 DC$IP Application PART D - CERTIFICATIONS/SIGNATURES financial and narrative reports shall be submitted within 15 days of the end of each calendar quarter and shall be current and actual; and that Final Reports shall be submitted on the form provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. D. Discrimination Prohibited 1.The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et.seq., as applicable to construction contracts. 2.The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402.CRS 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all state contracts or subcontracts. During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take affirmative action to insure that such applicants are employed, and that employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post these provisions in conspicuous places, available to employees and applicants for employment. b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. c. The contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contract or understanding, notice to be provided by the contracting officer, advertising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. d. The contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the contracting agency and the office of the Governor or designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. e. A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national origin, or ancestry. (24-34-402(1)(c) C.R.S.) f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. (24-34-402(1)(e) C.R.S.) g. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. h. The contractor will include the provisions of paragraph (a) through (h) in every sub -contract and purchase order, pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub -contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. 3.The applicant assures that in the event a Federal or state court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Division of Criminal Justice. 4.a. The applicant assures that if required to formulate an Equal Employment Opportunity Program (EEOP), in accordance with 28 CFR 42.301 et.seq., it will maintain a current one on file and agrees to submit a copy of the current EEOP which meets the applicable requirements to the Division of Criminal Justice. 370564 Certified Assurances - Page 3 1997 DCSIP Application PART D - CERTIFICATIONS/SIGNATURES b. If the parent organization of the subgrantee receives subgrants of $1,000,000 or more in federal funds from DCJ within an eighteen month period; an equal employment opportunity program for women and minorities is required to be approved by the U.S. Department of Justice through the Division of Criminal Justice prior to the start of the project. E. Confidential Funds The applicant assures that confidential funds used within this project will be managed in compliance with the effective edition of OJP OC Financial Guide Chapter 8 , which the applicant certifies has been read, is understood and by which it agrees to abide. F. Procurement and Contracts I.The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant, including especially the purchase of equipment and professional services. All contracts for professional services, of any amount, and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal Justice. 2.The applicant assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3.The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 4.The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty -free license to any invention and to reproduce, publish and use any materials in whole or in part, and authorize others to do so, which are produced under this subgrant. 5.The subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. G. Indemnification To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses,and attorney fees incurred as a result of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant. H. Prohibited Acts l.The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), CRS, 1986 Replacement Vol., and that no violation of such provisions is present. 2.The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the service or property described in the application/proposal. I. Other Federal and State Requirements l.The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this subgrant. Any provision of this subgrant whether or not incorporated herein by reference which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision or condition in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution. 2.Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3.Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. 4.Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the state of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the state, the subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. Any equipment purchased under this grant would revert, at the option of the Division of Criminal Justice, to the Division of Criminal Justice upon termination of the grant. 5.The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply with the provisions of the Anti -Drug Abuse Act of 1988, as amended, or any of the Certified Assurances and Special Provisions. 6. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Certified Assurances and Special Provisions, (b) Statement of Grant Award; and, © Subgrant application. J. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions (Subgrantees receiving $100,000 or more) I.The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals, subcontractors or suppliers are presently debarred, 97054 Certified Assurances - Page 4 1997 DCSIP Application PART D - CERTIFICATIONS/SIGNATURES suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. By signing and submitting this proposal, the prospective subgrantee is providing the certification set out below. a. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective subgrantee knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions (i.e., contracts for services). f. A participant in a covered transaction may rely upon a certification (OJP Form 4061/1) of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. h. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2. Where the prospective subgrantee is unable to certify to any of the statements in this certification, the prospective subgrantee shall attach an explanation to this application. 970564 1997 DCSIP Aoolication PART D - CERTIFICATIONS/SIGNATURES Form D-1 CERTIFICATION/SIGNATURES 31. CERTIFICATION/SIGNATURES: (Original signatures required. Please sign in BLUE ink.) The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions. "The signatories certify that we have read the instructions for this application and are fully cognizant of our duties and responsibilities for this project." THORIZED7FICIAL cy Signature of Authorized Official Date George E. Baxter Chair, Board of County Commissioners Typed Name Title Agency: Board of County Commissioners. Weld County, Colorado Address: P.O. Box 758. Greeley, CO 80632 Telephone: C970 ) 356-4000 ext. 4200 B. PROJECT DIRECTOR Signature of Project Director Date Jan Allison Spangler Typed Name Title Agency: Weld County Community Corrections Board Address: P.O. Box 758. Greeley, CO 80632 Telephone: C970)_356-4000 ext. 4848 Fax#: (970) 356-4000 (pause) 14414 C F ANCIAL • F ICE Date Finance Director Signature of Financial Officer Donald D. Warden E-mail Typed Name Agency: Weld County Government Box Address: P.O. 758, Greeley, CO 80632 Telephone: O970) 356-4000 ext. 4218 Title Fax#:_(970) 352-0242 E-mail 970564 1997 DCSIP Application PART D - CERTIFICATIONS/SIGNATURES Form D-2 CERTIFICATION OF APPROPRIATION OF MATCH 32. CERTIFICATION OF APPROPRIATION OF MATCH: Please be advised that Weld County Community Corrections Board has appropriated (forfeiture fund, unit of government, or corporation) funds in the amount of $ 313,353.00 to match federal funds for the In -Patient Substance - Abuse Treatment for Diversion Offenders project. (Project Title) The source(s) of these funds is from the referring Judicial Districts Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process, which by state or local government law or practice, binds and obligates the state/local unit of government or the implementing agency to use such funds for Drug Control and System Improvement Program purposes, or permits such uses and the funds are or will be (within the project duration) actually provided for such purposes. These funds are made available as new cash and would not have otherwise been made available in the absence of the federal funds. Sincerely, (Signatur George E. Baxter (Name) (Date) Chair. Board of County Commissioners (Title) (Individual authorized to commit these funds on behalf of the unit of government, corporation, or seizure fund) 970564 PART D - CERTIFICATIONS/SIGNATURES COLORADO U.S. CONGRESSIONAL DISTRICTS If unsure of location, call the district office: 1. Denver (303) 866-1230 2. Westminster (303) 650-7886 3. Pueblo (719) 543-8200 4. Fort Collins (970) 493-9132 5. Colo. Springs (719) 520-0055 6. Englewood (303) 762-8890 9705€;4 NINETEENTH JUDICIAL DISTRICT WELD COUNTY COMMUNITY CORRECTIONS BOARD MEMO DATE: March 21, 1997 TO: George E. Baxter, Chair, Board of County Commissioners FROM: Jan Allison Spangler, Administrative Assistant SUBJECT: DCSIP Grant 1997-98 The Weld County Community Corrections Board is once again applying for a grant from the Division of Criminal Justice Drug Control and System Improvement Program. This grant requests funds for In -Patient Substance Abuse Treatment for Diversion Offenders at the Residential Treatment Center. This is the fourth time the Corrections Board has applied for this grant. I'm respectfully requesting that the signing of this grant application be put on the March 26, 1997, Board of Commissioners Meeting agenda. The deadline for the application is April 1, 1997. The completed application will be available to the Commissioners by the March 26th meeting. 970564 Hello