HomeMy WebLinkAbout961983.tiff RESOLUTION
RE: APPROVE FIFTEEN LOW-INCOME ENERGY ASSISTANCE VENDOR AGREEMENTS
WITH VARIOUS ENTITIES AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with fifteen Low-Income Energy Assistance
Vendor Agreements between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Social Services, and the
following vendors:
1. Agland, Inc. 9. Public Service of Colorado
2. American Pride Coop 10. Ram Propane
3. Butane Power and Equipment 11. Sterling Oil
4. Econo Gas 12. United Power
5. Empire Gas of Denver 13. Weld L P Gas
6. K N Energy 14. Wyco L P Gas
7. Greeley Gas Company 15. Wiggins Coop
8. Keyser Coal
WHEREAS, the terms are as stated in said agreements, and
WHEREAS, after review, the Board deems it advisable to approve said agreements, copies
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the fifteen Low-Income Energy
Assistance Vendor Agreements between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and the above mentioned vendors be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said agreements.
961983
SS0022
.` 55," � enctdr5 O6)5)CC
FIFTEEN LEAP AGREEMENTS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 4th day of November, A.D., 1996.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COLORA O ji Wah r Lk'�r '` fk Barbar J. Kirkmeyer, Chair J
ics1 fi u •
� ty Clerk to the Board
•
eorge Baxter, Pr -Te
Oil re
eputy Cler to the Board
Dale K. Hall
AP ED AS TO F 2977 e-r1A�., (K ,�1 1/
Constance L. Harbert �f
ounty Attor W. H. LebsZ
961983
SS0022
Revision Date: 11/20/95 2:36PM
Creation Date: 1/2/92 10:25:00 AM
Descriptive Name: AGRMT,SS,LEAP 961983
Descriptive Type:
Author:
Typist:
Subject:
Account:
Keywords: 11/04/96
Abstract:
1926 CC r 16 F'1 3: 14
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this /5 day of (0i* , 1974, by and between the
Board of County Commiss
�i
�oners of hit (county) , acting by and
through the W.L/d County Department of Social Services
and VOCE L P Gas Jo, PO ,Box 365 Pla/leo/fie CD &IC/
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f . "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence_
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels.
964 0.—
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
S. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961283
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice' to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears .
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household' s request .
961..^-.^'33
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
•
�€a " ° f_33
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be N-.Jppt Y%through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the period's payment will be made to the Vendor,
unless the Household owes no balance on the Vendor's account.
FUEL NIDORin
/ CHAj RMAN, COUNTY CCM7 SSI
Signature u Signature
Name and Tits e rinted or Typed) /Name and Title
[tie id L-P (as ��+(-o, RzOrtafe
Company or Business Name Address
Co n657
City Zip Code City ) Zip Code
/ 56
Date Date /
961.' ':33
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 25th.day of Sept , 1996 , by and between the
Board of County Commissioners of Weld (county) , acting by and
through the Weld County Department of Social Services
and GREELEY GAS COMPANY
P.O. Box 1200
Greeley, Co. 80632-1200 (vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. . "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil .
. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence_
"Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels .
96:'293
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961293
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household' s request .
15. In the event that service cannot or will not be delivered by the vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department -
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The countyLEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
561." 3
24 . Non-compliance by the vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
96 !2J.3
•
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and theHousehold moves and is no longer
served by the Vendor, the period's 11 be made to the Vendor,
unless the Household owes no balan ,; e� or's account.
5
FUEL VENDOR � COUNTY CO ISSIONERS
($,il
{t J ` 1 tikii/t r t---
Signature t e ,J
(�C0� N94` S. KIRKMEYER, CHAIR
Rex Hudson District Ma 1' COUNTY BOARD OF COMMISSIONERS
Name and Title (Printed or Typed) . Name and Title
Greeley Gas Company P.O. BOX 758 _
Company or Business Name Address
Greeley, Co. 80631 GREELEY, CO 80632
City Zip Code City Zip Code
Sept. 25, 1996 11/04/96
Date Date
96.1..77x3
ADDENDUM TO
LOW INCOME ENERGY ASSISTANCE PROGRAM ( LEAP )
VENDOR AGREEMENT
The following addendum is made to the Agreement between the
Board of County Commissioners of Weld (county) and
the Greeley Gas Company 1200 11th. Ave. Greeley, Co.
(address) , dated the 25th. day of September, 1996:
Paragraph 23 of said Agreement is deleted in its entirety
and is replaced by the following new paragraph 23:
23. The vendor will make LEAP applications available to
their customers, and will refer customers to the place
where they can receive assistance in completing the LEAP
application. The county LEAP office will supply the
vendor with applications, brochures and envelopes for
the return of the applications.
r•
FUEL VENDOR pQ Erb;, , COUNTY COMMISSIONERS
711
49
VP
°kn- . ,' , ._7 �
Signature Signature
961293
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this �]�{� day of , 197< by and between the
Board of County Commissioners of — (county) , acting by and
through the County Department of Social Services
and G+ ) 1c6/41:3 doe'7? r v
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels _
961983
•
•
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the. County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
L
•
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and ho
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
•:.�: Y : installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household's request .
961983
•
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided'with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
E`?" All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22 . The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
•
•
24 . Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
11/04/96 •
Date Date
961983
•
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997 .
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days oa� Rs..us service in accordance with
provision 7 (a) of the Agreement. = � C t: old moves and is no longer
served by the Vendor, the perir-d' - ._ ..: . 1 be made to the Vendor,
unless the Household owes no b. a �,�"iVs, 0•.or's
F / account.
MA (�T'
7>Z � COUNTY CO SSIONERS
Signature ''`c (ON
6 1 BARBARA J. KIRKMEYER, CHAIR
Namea d Title /(P(Printed oro Typed)� Name and COUNTY
Title
OARD OF COMMISSIONERS
)/ Cir7IN5 OOCr P.O. BOX 758
Company or Business Name Address
() ) /(TC7 /%U-5 GREELEY, CO 80632
City Zip Code City Zip Code
/(5 % 11/04/96
Date Date
961983
10-16-1996 01: 10PM FROM TO 19703 27729 P.04
LOW-INCOME ENERGY FSSXSTANCE
PROGRAM (LEAP)
VENDOR
�AGREEMENT
Agreement made this .142,.,._ day of ,7vhC ..., 1)74 by and between the
Board of County Commisslaners of (county) , acting by and
through the county Department of Social Services
and til( C D L e .
r � �1 ,, . en)x lo2g
�LQQ&WL( S IA/ g,2 (vendor name and address) (hereinafter
referred t as Vendor)'.
WHEREAS, Title XXVI of the Low--Income Home Energy Assistance of 1981 (P-L. 97-
le) provides for Home Energy aceicCance to Eligible Hottaet„,l sin; and
WHEREAS, the parties hereto desire to establish an arrangement to carry nut
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed=
i, The following definitions shall apply in the interpretation of this
contract:
a. "Household" or "eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the county
Department that payment will be made to the vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas. anal.
propane, wend, kerosene, or any other fuel used for heating a residential
dwelling.
c, "County Department" means the County Department of social Services.
d. "Non-Sulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
g. "Bulk Fuel" is an energy source for home heating which maybe purchased in
quantity from a fuel supplier and stored by the houenhold to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil_
f. "primary Heating source" is the main type at fuel used to provide the
majority of the heat to the residence.
g. "Home Beating costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costa" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated beating costs for the current heating season
(NoveMbet
1st through April 30th) . Such costa shall not include payment
investigative charges, reconnection fees, or other such charges not related
1
961S83
10-16-1996 01.11PM FROM TO 1970352Tl2O F.95
to fuel prices and consumption levels.
estimated home heating costs for an applicant household .shall consist of
the total actual home heating costs for the primary heating novice for the
period of November i, 1995 through April 30, 1996 for the household's
current primary residence. vendors are required to provide actual home
beating costs it available.
1. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j. "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1991 or until funds run out.
k, "overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits: and
Lc jointly establish a monthly payback cohedule not to exceed the current
bill plus an agreed upon fraction of all arr_sfages•
12. Responsibilities of the Vendor;
a. The vendor shall implement the fallowing provisions:
1. The Vendor will charge the Eligible Hnnsehnid, in the n'rfeJ billing
process, the difference between the actual cost or the xome Energy and the
amount of the payment made by the County Department;
� trrntcd
Z. My Household receiving assistance uu�lni the program will hr
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments arc made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for. such
Household and credit will be reflected in the next normal billing;
a. The Vendor will notify the Country Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. upon notification by the County Department, the vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpaYmenta,
.6 y.'.•'. g"L' +�...a",�",S .�.Jt# "*aer&„eV,L� tt'ih "��6,1:7; r " _
T y+rosr4 _✓t' }F3 Y"1'"l..t"� v..i u'rlE.4°`'�, r 'L�u x�i i'; 'u
bane J.≥< , ,,, :. g`C h~tP' T � '.`IFS k
"" �.st�i"?4`^�p+2*re, •st ?'" 9".. .tom. , (.r)
2
961983
10-16-1996 01: 15PM FROM TO 1270:577723 F.02
a
• ¢ }.v,'#ffix ",Y�..a-:s $3a 'L�Ta � °iw£` �tryt..:->.xi,
. •
W
�. t-771, •c s � ritr�
. v
-7 .) a 'cgs 7l„� y
c:
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible valetas:
a) The Househeld fails to enter into an installment or modified budget
billing payment plan with the vendor, or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
s. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service
household
me
ember.especially dangerous to the health and safety of any app
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a noueshold's benefit in accordance with applicable
Federal and State Laws;
12. Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
3
961983
10-16-1396 01: 169.1 FROM TO 19727527729 n.m,
•
•
when the Household move* or no longer uses the originally approved vendor
..� (up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14. The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Nousebold•e request.
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
ltousebold, whichever is applicable, (np to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15. 1997.
le. All other requirements of Federal and state laws and regulations shall be
adhered to;
15_ All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low inrnme Energy Issishnnrn Program.
20. (Not applicable to bulk tuwl vendors) Inappropriate cases the Vendor will
furnish a Household with information on. and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may he necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. such records shall chew the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received en behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and county Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments doCamented estimates of home
heating costs for the period of November 1, 1995 through April 30, 3996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall he provided to
the County Department within 30 days o£ request. If the Vendor fails to
provide estimated home heating Deets for an Eligible Household for the
period of November 1, 19x5 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons.
4
961983
4
10-16-1996 01: 17PM FROM TO 19703527729 F'.0
•
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23. The Vender will make ray applications available to their customers and
offer assistance in completing the applications. The county LEAF office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement_ Such termination shall include termination
of payments on behalf of eligible households and immediate return. of credit
balances or refunds owed to the County Department. Such termination is in
addition to- all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
r
5
961983
10-16-1996 01:10PM FROM TO 19703527729 P.05
•
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and Amount of payment for each
Eligible household.
b. The County Department shall notify of Nome Energy payments to be mad n their bee l;cusPholds of the amount
their behalf Co the v„stdos.
c. The County Department shall make timely payments to the Vendor for Noma
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a, The term 19ar. of this Agreement shall be (4;{ cry
through september 30,
This nt is b, availability�of federalbfunds.ect toInathe event that i contingent nsufficient
the continuing
as
determined by the State or county Department, are available for th as
is
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement maybe terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written oonsent
of the County Department.
e. The Vendor shall comply with all applicable Federal end State law and
reegulations, including
cEnergy udi gcftdentiality of all records, and termination and
certifi servi,ee, and discrimination.
es that it has all licenses, insurance, etc. re The vrndhe
provision of Services hereunder. required by law for the
f. If the Vendor has provided SO days of continuous service in accordance with
provedib the of the Agreement, and the :ousehold moves and is no longer
served
by vendor, the periods � . 1 bp-Made to the Vendor,
the Household owes nn bale L
��"s account.
L VENDOR . lssl yI;"v COUNTY COMMISSIONERS
Signature A k.. 1� • �' L Z ' '1 � - ltez !ti
KIRKMEYER, CHAIR
X> ' da► '� �` N.TY BOARD OF COMMISSIONERS
Name an: Tit a (Printed or Typed) and Title
\ ' iL.C7 C W:_I\ r< , P.O. BOX 758
Company or Business Name Address
V; t\1e big c•=N 1()`p r� GREELEY, CO 80632
City zip Code City zip code
IQ' lc; cI� 11/04/96
Date
Date
6
961983
36
/4
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 10 day of Sept. , 19 96, by and between the
Board of County Commissioners of Wcld (county) , acting by and
through the Weld County Department of Social Services
and United Power, Inc.
P. 0. Box 929
Brighton, CO 80601 (vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f . "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
ii. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels.
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days . The Vendor must return such credit balance to the County
Department within ten (10) days of a county request_
- . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 noon the Eligible Household' s request . 961983
15 . In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22 . The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be Nov. 1, 1996 through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
q ;,:;;• e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, = Household moves and is no longer
served by the Vendor, the per'..- - �. �,. will be made to the Vendor,
unless the Household owes no :!- ti� �. '% ndor's account.
COUNTY COMMISSIONERS
L%iA6�/�'�SLG/ L 1661 r .
1;1O �� ,
Sign �.� o _ / . � ' /(..LLB
Si to `L.
g „P ature
Troy Whitmore, Manager of ` -is . 4�ARBARA J. KIRKMEYER, CHAIR
WELD COUNTY BOARD OF COMMISSIONERS
Name and Title (Printed or Typed) Name and Title
United Power, Inc. P.O. BOX 758
Company or Business Name Address
Brighton, CO 80601 GREELEY, CO 80632
City Zip Code City Zip Code
9-/o 1 9� 11/04/96
Date YY Date
961983
ri
Ci i..,_l
P -3 Aft 9: 01
1996 SE
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 30 day of jog , 14, by and between the
Board of County Commissioners of /II Oh (county) , acting by and
through the Logan �11JJ�� County Department of Social Services
and Jbicp] � (CV 't4Uz) (10
"0. A167- 929�y
Jb46.d'1 CO ['///51 (vendor name and address) (hereinafter
referred to as 1idor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil .
"Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels .
96198.3
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible. Household, in the normal billing
' process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
•
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days . The Vendor must return such credit balance to the County
Department within ten (10) days of a county request .
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household' s request . 96198,3
•
15 . In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
16. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22 . The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and. .- ,,� Behold moves and is no longer
served by the Vendor, the perio. . t, '11 be made to the Vendor,
unless the Household owes no bal. C. `i. .• r's account.
FUE , COUNTY COMM -SIONERS
ignature n¶ re
�� �s .�t:ARA J. KIRKMEYER, CHAIR
Jhureen l o h n r' ! �!4�"I�ALD COUNTY BOARD OF COMMISSIONERS
Name
//and Title (Printed or Typed) n Name and Title
rl ir/,1 Oil 6a ed. P.O. BOX 758
Company or $95iness Name Address
die//n 867-57 GREELEY, CO 80632
City Zip Code City Zip Code
L70 44, 11/04/96
Date Date
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household' s arrearage.
961983
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
X�111
Agreement made this .Y day of NI,L2 , 19 ,k-f, and between the
Board of County Commissioners,, of I !L(;/l`'-r Q' cc4 (county) , acting by and
rLt
through the .V)ei County Department of Social Services
and R4 )^C) fi rio-!t,it&/
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels.
961983
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
.,:,,,::;,;. installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
may 31, 1997 upon the Eligible Household' s request.
961983
•
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
•
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the perio- "tI ent will be made to the Vendor,
unless the Household owes no b- ne,/ , a Vendor's account.
:.L VENDOR !!'�- �,Laa24,
�`i'IRMAN, COUNTY COM ISSIONERS
Olt i _ a,-v i C ‘ Lick LI' /iii /N4 t'L-.
Signature _� -jt nature T
T i 51
11,7 �ARBARA J. KIRKMEYER, CHAIR
is kc' f r}�U, )PS, tit i O®vv/ N ' /WELD COUNTY BOARD OF COMMISSIONERS
. Name and Title (Printed or Type'S Name and Title
r1/2e.‘aafY1 pt2%pat P.O. BOX 758
Company or Business Name e Address
C-,r�'c/cc' g0 to-3 1 GREELEY, CO 80632
City - Zip Code City Zip Code
q5K/IC � 11/04/96
Date D Date
961983
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this 1st day of October, 1996, by and between the
Board of County Commissioners of WELD (county) , acting by and
through the WELD County Department of Social Services
and Public Service Company of Colorado
1400 Glenarm Place, Denver, Colorado 80202
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels.
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4 . The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8 . The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household's benefit in accordance with applicable
Federal and State Laws;
12. Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household's request.
961983
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16 . All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household' s monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year' s service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23. The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the period' t wilat4 be made to the Vendor,
unless the Household owes no ba ender's account.
}gn /�, UNTY FUEL CO
lL - COMM
siffW a King, J . .s ure
Vic President �® RA J. KIRKMEYER, CHAIR
Gas & Electric Distribution COUNTY BOARD OF COMMISSIONERS
Name and Title (Printed or Typed) ame and Title
Public Service Co. of Colorado P.O. BOX 758
Company or Business Name Address
Denver 80201 GREET,EY. CO R0637
City Zip Code City Zip Code
11/04/96
Date Date
961983
LOW-INCOME ENERGY ASSISTANCE
/,, MENT
�/� PROGRAM (LEAP)
Agreement made this 62 day of ND�63".OR REE1994 by and between the
Board of County Commissioners of
(county) , acting by and
through he
7- County Department of Social Services
and e$er (ail //:G/G i.. � . G.
///;at// J I, mfg
ree ' w lJo 5I V/II (vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
`'" ` ' a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil .
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels .
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible ::: hdbO S request .
9619834
•
15 . In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all ,other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
•
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the period's •a ent will, be made to the Vendor,
unless the Household owes no bale vendi'r's account.
FUEL VENDOR V, . . , COUNTY COMM, SSIONERS
OC
•
Signature ( S c h re67
J. KIRKMEYER, CHAIR
e ,^_�_� �) )CCU s er' •,.�yJ� ° ^ Ti COUNTY BOARD OF COMMISSIONERS
Name and Title (Pri ted or Typed` =vL.`�e and Title
0714-1 P.O. BOX 758
Comu ny or Business Name Address
3 (0!( GREELEY, CO 80632
City ( Zip Code City Zip Code
- Y-2 6 11/04/96
Date Date
961983
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
day
VENDOR� AGREEMENT
}of / /� , 19/ by and between the
Agreement made this 6
Board of County Commissioners of
(county) , acting by and
through the / County Department of Social Services
/and / L�`'+nuI y rn e'r
PP bit5 // 70.
NE 19341 (vendor name and address) (hereinafter
referred to as Ve dor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I_ The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the vendor has been notified by the County
Department that payment will be made to the vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services .
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
ased in
e "Bulk Fuel" is an energy
quantity from a fuels source home heating
upplier and stored by which the household to be bused as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil .
f . "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence _
g . "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating nr ason (November
1st through April 30th) . Such costs shall not
other such otinclude payment charges not related
investigative charges, reconnection fees, or
to fuel prices and consumption levels .
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997. or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 _ The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household' s request. 961983
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22 . The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 3O, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department_
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the perio. ' ent 101,1l1 be made to the Vendor,
unless the Household owes no ` _ :t4eVe dor's account.
FUEL VENDOR k �i:+IRMAN, COUNTY COMMISSIONERS
Signatu.e , ` ;M'q'U ature r'
/l BARA J. KIRKMEYER, CHAIR
S C •.Cv ELD COUNTY BOARD OF COMMISSIONERS
Name and Title (Printed or Type� � ' Name and Title
K /V (ne�( %('v 14 c P.O. BOX 758
Company or Busineds//Dame r / / Address
SCD:1 /14.(i NE L 9363 GREELEY, CO 80632
City Zip Code City Zip Code
G (jl, 0 S (�� 11/04/96
Date Date
961983
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR AGREEMENT
Agreement made this // day of _, 19$, by and between the
Board of County Commissioners of (county) , acting by and
through the County Department of Social Services
and //JJ
�� ��t nl' V� (vendor name and address) (hereinafter
ref rred:rag-
A? dCaa dodo .6/rd,
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating -a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels.
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
d current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
ii. Responsibilities of the Vendor:
a. The Vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
"'g' If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household's request.
961983
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
."" Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
• will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount ,
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions ,
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
- determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the period' t will 'be made to the Vendor,
unless the Household owes no baly1 - Vehdtx'E's account.
L 'iR ' air ♦i • , COUNTY COMMISSIONERS
QJ y►.rwr.
7.
Signa re •� y :Z ure
n - .�• '' J. KIRKMEYER, CHAIR
WI .� COUNTY BOARD OF COMMISSIONERS
'ame and Title/}(Printed or Typed) - . •ame and Title
(/npiteH f-i/y v Di / b/Ye- P.O. BOX 758
Company or mess Name •L�-' Address
f,; fK lb, UG,/�_ O GREELEY, CO 80632
/City ip Code City Zip Code
/ / ff'"" // , 9/_ 11/04/96
' Date �� Date
961983
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR
Agreement made this /6244 day of � AGREEMENT
, by and between the
Board of County Commissioners of Q I ab (county) , acting by and
through thew County Department of Social Services
and -Gco) G'Q.S l AC
'c AY(
�T Q� \ CO (vendor name and address) (hereinafter
referred to as VVVer) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels .
961.983
•
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and 'no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household's benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household's request .
961983
•
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State 'and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on.historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November i, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
•
•
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the perio. ' ent,..w,ill be made to the Vendor,
unless the Household owes no ,;}t'�!�'�r a Vendor's account.
FUEL VENDOR P,r � . IRMAN, COUNTY COMMISSIONERS
6 .
Sign:tur.� � �'nature
0. _ P•RBARA J. KIRKMEYER, CHAIR
�f' 'L I / .N ` �` ELD COUNTY BOARD OF COMMISSIONERS
Name and T l (Printed or T,�:\�� � Name and Title
C.Ccwto /`�YC(,S him P.O. BOX 758
Company or Business Name Address
V' h'/ore1ah CO Co-?6( GREELEY, CO 80632
City I Zip Code City Zip Code
- k \ ` 11/04/96
Date Date
961397
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
A,, VENDOR AGREEMENT
//
Agreement made this W day of nd V. , 199 by and between the
Board of County Commissioners of (county) , acting by and
through the County Department of Social Services
and 464-Gni e 190(0 ,212 /AA) J q('eme
> �/ v/> cc—c/a -Tv pi/lo lca/U , C,2) . `7e>>c)
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels.
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
-'h i:iFs
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household's arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
•
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and ho
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household' s request .
961983
•
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22 . The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
•
24. Non-compliance by the vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
961983
•
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7(a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the period's payment, w 11 be made to the Vendor,
unless the Household owes no ba -�.C:r�r:ry he Minder's account.
4
FUE VENDOR -IRMAN, COUNTY COMMISSIONERS
/ lit /�
/.:G 4 A/ /4:C.rn"
Si ature ature ` ✓4
BARA J. KIRKMEYER, CHAIR
[ C e S U-eeK ' 3 ' LD COUNTY BOARD OF COMMISSIONERS
Name and Title (Printed or Typ:2y� �. , ame and Title
Invl+a/e wee �guiprHPoT P.o. BOX 758
Company or Business Name Address
fb r i,(n,erA) ^T 070/ GREELEY, CO 80632
City (� Zip Code City Zip Code
! 11/04/96
Date Date
961983
LOW-INCOME ENERGY ASSISTANCE
PROGRAM (LEAP)
VENDOR\n AGREEMENT
Agreement made this (PIP-
Agreement day of 1 `OV. , 19% by and between the
Board of County Commissioners of (county) , acting by and
through the // County Department of Social Services
•
and 6L- T-22-1; Co 4,1),c
5>Ales-7z i&nvr y %,-e , �in� � SD/ Ol
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil.
f. "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence.
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
1
961.983
to fuel prices and consumption levels.
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such,
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7 Assurance that z,f the vendor has .been totzj€zed by the County Department
that:;:a hous hold has': been approved for the xasic Program payment that
a the versdor sha;al iat ate service, Continue tervace 4e3.zver.':fuel or
restore service, whichever is applicable, to the household and 'no
approved household shall he terminated from utility services for at
laast szrtjr #6�?} days: attar suaiv uot�fzoatz4i u371esS;
1) the el gib1e household is it apeman shUto£f`sztuatton and the LEAP
benefit Le. an amount less than 25t o€;the household€'s arrearage, or,:
2
961981
2) the eligible householdL is shut off aid the benefit amount is less
than SO% of the household s arrearage
if W or (23 ex1sts the vendor gay refuse payment ind not h
required to continue'tr zei state service :
If tl e vendor zefuses ho adept the.3.F!F benefit,' the vendor shall.:note.€y
the county .within three €3} : working_ days and send written; notice:to the
eligible household advising ;them the payment will not be accepter and na
bolds/reconnect wili(,be otteted
Te benefit shall be bald to: the eligible household::
•h) ; The vendor shall make a g4oeI faith! effort; to establish `br xe
establish a n installment or modified budget billing arrangement with
the approved hnusehold! if the household is in an actual or potential'
shut-off situatian at ::any tame during;;;the program year :;
Good Faith effort is ined as docuuented �at.tempts :tc
reach :el
: igible ho :defuseholds through;; phone :contacts,:
•written correspond nce and/or personal visits and Ito
jointly establish a monthly :payback:: schedule not :to
exceed'=the current bill plus an agreed upon fraction 'o€
all arrears::
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household's benefit in accordance with applicable
Federal and State Laws;
12. Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13. The vendor shall report any credit balance due to an Eligible Household
3
961983
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14. The vendor shall refund any credit balances to the Eligible Household after
May 31, 1997 upon the Eligible Household's request.
15. In the event that service cannot or will not be delivered by the Vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18. All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22. The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
4
961983
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23. The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
24. Non-compliance by the Vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
5
961983
III. County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the period' ;��y- .t will be made to the Vendor,
unless the Household owes no ba .4:*,-Eta%Vendor's account.
FUEL VENDOR s, ' reset— , COUNTY COMMI SIONERS
1861. •6-1
Si• .at- re �' �' 1 ure -
BARA J. KIRKMEYER, CHAIR
e. f e• S eACOAPuM♦:� fe.� 40 LD COUNTY BOARD OF COMMISSIONERS
NameTyped)nd Title (Printed or C �ame and Title
}(Me tcArJ C r C - flood P.O. BOX 758
Company or Business Name 1 Address
rig\\-k-or-)Q 3060 I GREELEY, CO 80632
City 1 Zip Code City Zip Code
rj ^ 9_4> 11/04/96
Date Date
6
961983
LOW-INCOME ENERGY ASSISTANCE %• �S•
PROGRAM (LEAP)
VENDOR AGREEMENT
/Agreement made this (P' day of AY, , a by and between the
Board of County Commissioners of (county) , acting by and
throughthe County Department of Social Services
and /76-7,S21110 7-11/G •
CC ✓19X 3 3 g Ia7*( c, o SD6 /s
(vendor name and address) (hereinafter
referred to as Vendor) .
WHEREAS, Title XXV1 of the Low-Income Home Energy Assistance of 1981 (P.L. 97-
35) provides for Home Energy assistance to Eligible Households; and
WHEREAS, the parties hereto desire to establish an arrangement to carry out
the provisions of this Act and to assure that funds available under
this Act are used in accordance therewith.
NOW, therefore it is hereby mutually agreed:
I. The following definitions shall apply in the interpretation of this
Contract:
a. "Household" or "Eligible Household" is one that has applied for energy
assistance and for whom the Vendor has been notified by the County
Department that payment will be made to the Vendor on behalf of the
Household.
b. "Home Energy" shall include electricity, fuel oil, natural gas, coal,
propane, wood, kerosene, or any other fuel used for heating a residential
dwelling.
c. "County Department" means the County Department of Social Services.
d. "Non-Bulk Fuel" is an energy source for home heating which is provided by
a utility company and is regulated and metered by the utility company.
Normally, non-bulk fuel includes natural gas and electricity.
e. "Bulk Fuel" is an energy source for home heating which may be purchased in
quantity from a fuel supplier and stored by the household to be used as
needed. Normally, bulk fuel includes wood, propane, kerosene, coal and
fuel oil .
f . "Primary Heating Source" is the main type of fuel used to provide the
majority of the heat to the residence .
g. "Home Heating Costs" are charges directly related to the primary heating
source used in a residential dwelling.
h. "Estimated Home Heating Costs" are the amount of heating costs incurred
during the previous heating season to be used as an estimate or projection
of the anticipated heating costs for the current heating season (November
1st through April 30th) . Such costs shall not include payment arrearages,
investigative charges, reconnection fees, or other such charges not related
to fuel prices and consumption levels .
961983
Estimated home heating costs for an applicant household shall consist of
the total actual home heating costs for the primary heating source for the
period of November 1, 1995 through April 30, 1996 for the household's
current primary residence. Vendors are required to provide actual home
heating costs if available.
i. "Program Year" means from November 1, 1996 through April 30, 1997 or until
funds run out.
j . "Eligibility Period" means there is one eligibility period for the program
year - November 1, 1996 through April 30, 1997 or until funds run out.
k. "Overpayment" means a household received benefits in excess of the amount
due that household based on eligibility and payment determination in
accordance with LEAP rules.
1. "Good Faith Efforts" are documented attempts to reach Eligible Households
through phone contacts, written correspondence and/or personal visits; and
to jointly establish a monthly payback schedule not to exceed the current
bill plus an agreed upon fraction of all arrearages.
II. Responsibilities of the Vendor:
a. The vendor shall implement the following provisions:
1. The Vendor will charge the Eligible Household, in the normal billing
process, the difference between the actual cost of the Home Energy and the
amount of the payment made by the County Department;
2. No Household receiving assistance under the program will be treated
adversely because of such assistance under applicable provisions of State
law or public regulatory requirements;
3. The Vendor will not discriminate, either in the cost of the goods supplied
or the services provided, against the Eligible Household on whose behalf
payments are made;
4. The Vendor will credit an Eligible Household's account promptly and no
later than ten (10) working days after a payment is received for such
Household and credit will be reflected in the next normal billing;
5. The Vendor will notify the County Department in writing no less often than
monthly, of amounts credited to an Eligible Households account and the date
such credit was made;
6. Upon notification by the County Department, the Vendor will reimburse
amounts to the County Department within ten (10) working days in the case
of incorrect payments or overpayments;
7. Assurance that if the vendor has been notified by the County Department
that a household has been approved for the Basic Program payment that:
a) the vendor shall initiate service, continue service, deliver fuel or
restore service, whichever is applicable, to the household; and no
approved household shall be terminated from utility services for at
least sixty (60) days after such notification unless:
1) the eligible household is in a pending shutoff situation and the LEAP
benefit is an amount less than 25% of the household' s arrearage, or;
2) the eligible household is shut off and the benefit amount is less
than 50% of the household's arrearage.
961983
If (1) or (2) exists the vendor may refuse payment and not be
required to continue or reinstate service.
If the vendor refuses to accept the LEAP benefit, the vendor shall notify
the county within three (3) working days and send written notice to the
eligible household advising them the payment will not be accepted and no
holds/reconnect will be offered.
The benefit shall be paid to the eligible household.
b) The vendor shall make a good faith effort to establish or re-
establish an installment or modified budget billing arrangement with
the approved household if the household is in an actual or potential
shut-off situation at any time during the program year.
Good faith effort is defined as documented attempts to
reach eligible households through phone contacts,
written correspondence and/or personal visits; and to
jointly establish a monthly payback schedule not to
exceed the current bill plus an agreed upon fraction of
all arrears.
8. The Vendor will not terminate utility services of a Household approved for
the Basic Program payment more than sixty days after notification of
eligibility by the county department and throughout the time the Household
remains eligible unless:
a) The Household fails to enter into an installment or modified budget
billing payment plan with the vendor; or
b) The Household fails to make the required payments under an
installment or modified budget billing plan or any other payment
plan, negotiated with the vendor.
9. The Vendor will not terminate utility services of a household approved for
the Basic Program payment throughout the time the household remains
eligible if the household presents to the vendor a medical certificate
signed by a licensed physician or health practitioner acting under a
physician's authority stating that termination of service would be
especially dangerous to the health and safety of any approved household
member.
10. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by
the County Department that a Household has applied for the Basic Program
benefit, the Vendor will not terminate services to the Household for ten
working days after notice that application has been made or until the
Vendor is notified of the eligibility determination of the Household,
whichever occurs first.
11. The Vendor shall maintain confidentiality of information provided by the
County Department about a Household' s benefit in accordance with applicable
Federal and State Laws;
12 . Any payments which cannot be credited to an account shall be returned
within ten (10) working days to the County Department;
13 . The vendor shall report any credit balance due to an Eligible Household
when the Household moves or no longer uses the originally approved vendor
(up to the amount paid on behalf of an eligible household, excluding any
deposits made by the household) to the County Department within ten (10)
working days. The Vendor must return such credit balance to the County
Department within ten (10) days of a county request.
14 . The vendor shall refund any credit balances to the Eligible Household after
May 31 , 1997 upon the Eligible Household' s request .
961983
15 . In the event that service cannot or will not be delivered by the vendor to
the Household, the total payment amount or the credit balance due to the
Household, whichever is applicable, (up to the amount paid on behalf of an
Eligible Household excluding any deposits made by the Household) will be
returned to the County Department within ten (10) working days;
16. All payments returned to the County Department shall be accompanied by a
notification showing the Vendor name, the Household's name, the amount
returned on behalf of the Eligible Household and the date and reason for
return by the Vendor;
17. All funds due to the County Department shall be returned to the County
Department no later than August 15, 1997.
18 . All other requirements of Federal and State laws and regulations shall be
adhered to;
19. All customer households subject to utility shutoff or who are financially
unable to purchase fuel shall be provided with address and telephone number
information about the Low Income Energy Assistance Program.
20. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will
furnish a Household with information on and provide assistance in
establishing a budget billing plan. The calculation used to establish the
Household's monthly payment under such budget billing plan shall include
any payments made on behalf of the Household by the Low Income Energy
Assistance Programs as well as payments to be made directly by the
Household.
21. The Vendor shall establish such fiscal control and fund accounting
procedures as may be necessary to assure the proper use and accounting of
funds under this Agreement.
All records maintained by Vendor relating to this Agreement shall be
available on reasonable notice, for inspection, audit or other examination
and copying, by State and County Department representatives or their
delegates. Such records shall show the amount of Home Energy delivered to
each Eligible Household, the amount of payments made for Home Energy by
such Eligible Households, the dollar value of credit received on behalf of
each Eligible Household, the balance of available benefits and fuel costs.
All records shall be maintained for a period of 3 years following the
termination of this Agreement. The State and County Department reserve the
right to monitor the implementation of this Agreement by the Vendor.
22 . The Vendor will provide County departments documented estimates of home
heating costs for the period of November 1, 1995 through April 30, 1996 for
any Eligible Household using their service. Such estimates, if possible,
shall be based on historical usage and such estimates shall be provided to
the County Department within 30 days of request. If the Vendor fails to
provide estimated home heating costs for an Eligible Household for the
period of November 1, 1995 through April 30, 1996, the County Department
shall make any payments to the Eligible Household (not the Vendor) , unless
the Vendor documents that such data are not available due to no meters,
broken meters, no prior year's service, skips in service, or other reasons,
as established by the Colorado State Department of Human Services. The
State and County Departments reserve the right to audit vendor estimating
procedures, and to terminate the vendor agreement if estimates are found
to be inaccurate or inappropriate.
23 . The Vendor will make LEAP applications available to their customers and
offer assistance in completing the applications. The county LEAP office
will supply the vendor with applications, brochures and envelopes for the
return of the applications.
961983
24. Non-compliance by the vendor with any of the above assurances of this
agreement or applicable law or regulations shall be grounds for immediate
termination of this agreement. Such termination shall include termination
of payments on behalf of eligible households and immediate return of credit
balances or refunds owed to the County Department. Such termination is in
addition to all other legal remedies available to the County Department,
including investigation or prosecution of fraud in connection with this
agreement.
•
961983
III . County Responsibilities
a. The County Department shall promptly advise the Vendor in writing of the
name, address, account number, if any, and amount of payment for each
Eligible Household.
b. The County Department shall notify all Eligible Households of the amount
of Home Energy payments to be made on their behalf to the vendor.
c. The County Department shall make timely payments to the Vendor for Home
Energy supplied in accordance with the terms of this Agreement.
d. The County Department shall promptly notify the Vendor of all pertinent
changes in this program caused by changes in applicable law or regulations.
IV. General Provisions
a. The term of this Agreement shall be through September 30,
1997.
b. This Agreement is subject to and contingent upon the continuing
availability of federal funds. In the event that insufficient funds, as
determined by the State or County Department, are available for this
program, the State or County Department may immediately terminate this
Agreement.
c. This Agreement may be terminated by either party upon 30 days prior written
notice to the other party sent by certified or registered mail.
d. The Vendor may not assign this Agreement without the prior written consent
of the County Department.
?z ,i e. The Vendor shall comply with all applicable Federal and State law and
regulations, including confidentiality of all records, and termination and
restoration of Home Energy service, and discrimination. The Vendor
certifies that it has all licenses, insurance, etc. required by law for the
provision of services hereunder.
f. If the Vendor has provided 60 days of continuous service in accordance with
provision 7 (a) of the Agreement, and the Household moves and is no longer
served by the Vendor, the perio.OIn•t;sv;ent will be made to the Vendor,
unless the Household owes no -:,:.- % % Vendor's account.
VENDOR, , COTYISSIONERS
CIt
, L �'//4�._ �. ;r.'
Signature `� " air ature
P _
• ,� �ARBARA J. KIRKMEYER, CHAIR.
, , P F. i� •��4:0).rl ,�I WELD COUNTY BOARD OF COMMISSIONERS
Name and Titl;' (Printed or Typed Name and Title
`--- P.O. BOX 758
o any or ussiiness Name Address
��c//y^7-�, 6 806,5 GREELEY, CO 80632
C, City Zip Code City Zip Code
9/_1/q� 11/04/96
Date Date
961983
111(10
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
' GREELEY, COLORADO 80632
Administration and Public Assistance (970) 352-1551
C Child Support(970) 352-6933
Services
O Protective and Youth Sces (970) 352-1923
Food Stamps (970) 356-3850
COLORADO Fax (970) 353-5215
MEMORANDUM
TO: Barbara J. Kirkmeyer, Chair, Board of Weld County o 'ssioners
FROM: Judy A. Griego, Director, Social Services
SUBJECT: Low Income Energy Assistance Program (L AP) ndor A ee
DATE: October 29, 1996
Enclosed for Board approval are the following Low Income Energy Assistance Program (LEAP) vendor
agreements for the 1996/97 program year.
1. Agland, Inc. 9. Public Service of Colorado
2. American Pride Coop 10. Ram Propane
3. Butane Power & Equipment 11. Sterling Oil
4. Econo Gas 12. United Power
5. Empire Gas of Denver 13. Weld L P Gas
6. K N Energy 14. Wyco L P Gas
7. Greeley Gas Company 15. Wiggins Coop
8. Keyser Coal
Under the LEAP vendor agreement, a client's LEAP benefit is sent directly to the vendor.
If you have any questions, please telephone me at extension 6200.
Enclosure
961983
Hello