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Home My WebLink About960223.tiff RESOLUTION RE: APPROVE AGREEMENT FOR WELD COUNTY YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM, BETWEEN EMPLOYMENT SERVICES AND LARIMER COUNTY EMPLOYMENT AND TRAINING SERVICES AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for the Weld County Youth Conservation Corps, Americorps Program, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services, Employment Services, and the Larimer County Employment and Training Services, commencing November 10, 1995, and ending November 10, 1996, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for the Weld County Youth Conservation Corps, Americorps Program, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services, Employment Services, and the Larimer County Employment and Training Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of February, A.D., 1996, nunc pro tunc November 10, 1995. BOARD OF COUNTY COMMISSIONERS J� W D COUNTY, COLORAD G E LulaLt -4 Q �?C Lc � 112,51 pollketti � `� Barbara J. Kirkmeyer, its i Ct Clerk to the Boardr •_ y �� `r m, org Baxter, P o-T •'c" , - _ ,' „.., e ute Cler the Board the Board ( (h'�l 4 , P y Dale . Hall APPR AS TO FO �� e.e. sal rV,2_zc.➢d onstance L. Harbert 1 y ' ` Nom, i'� L�1. 7 - C W. H. bster 960223 OA' N5 HR0067 PROGRAM YEAR: 1995 AGREEMENT THIS AGREEMENT, made this 12th day of February, 1991, retroactive to November 10, 1995 by and between the Board of Commissioners of Larimer County, Colorado, through Larimer County Employment and Training Services, 3842 South Mason, Fort Collins, Colorado 80525 hereinafter called "L.C.E.T.S." and "Weld County Department of Human Services" hereinafter called "Provider." WHEREAS, pursuant to National and Community Service Act of 1990, as amended, (42 USC - 1250), as amended, monies are to be distributed through the AmeriCorps Program, with the Department of Local Affairs, Governor's Community Partnership Office administering the funds; and WHEREAS, the Governor's Commission on National and Community Service desires to distribute said funds to L.C.E.T.S. and the Governor has approved pursuant to law; and WHEREAS, the activities covered by this agreement will be carried out as part of L.C.E.T.S.' responsibility under said funds to implement, conduct, and operate an Americorps Program; and WHEREAS, the Provider herein can provide services to assist in the accomplishment of the Americorps program; NOW, THEREFORE,the parties agree as follows: 1. Scone of Services In consideration for the monies to be received from L.C.E.T.S., the Provider shall do, perform, and carryout, in a satisfactory and proper manner, as determined by L.C.E.T.S. all work elements as indicated in the "Statement of Work/Budget", set forth in Exhibit A which is attached hereto and incorporated by reference, hereinafter referred to as the "Project." The Contractor shall provide matching funds in the amounts and cost categories specified in the "Grantee Share" of the Budget incorporated in Exhibit A. Pursuant to the authority granted by the federal AmeriCorps program as evidenced in Exhibit B, which is attached hereto and incorporated by reference, the Provider may count monies expended as "match" in support of this project from the first day of October, 1995, through the end of this contract, using "Corporation Share"funding specified in the Budget incorporated in Exhibit A. 2. ,Starting Date For Services The earliest starting date for L.C.E.T.S.'s use of said services shall be November 10, 199_5. 3. Obligations of L.C.E.T.S Based upon the availability of funds L.C.E.T.S. agrees: 3.01 To pay all amounts included in the invoices or statements rendered by the Provider to L.C.E.T.S. , including any applicable taxes. Reimbursable costs shall be limited to those specified in the budget incorporated in Exhibit A. In no event shall L.C.E.T.S. be required to pay the Provider more than$ 101.356.00 for the contract period,which shall be from November 10 , 1915_ through and including November 10 , 1991. 3.02 To make available to Provider on a reasonable basis such training or information as is necessary and appropriate to enable it to carry out this agreement in compliance with the National and Community Service Act regulations and other applicable State, Local and Federal laws. 3.03 To make all payments called for under this agreement within a reasonable time of receipt of invoices. Therefore, such time shall not exceed 14 days from receipt of properly documented invoices from the Provider. 4. Obligations of Provider 4.01 No person with responsibilities in the operation of any program referred to in this agreement will discriminate with respect to any program participant of any application for participation in such program because of race, color, national origin, sex, age, religion, handicap, political affiliation or beliefs. 960223 4.02 No services provided under this agreement shall involve political activities and no funds made available under this agreement shall be used for lobbying activities. 4.03 No person with responsibilities in the operation of any program referred to in this agreement will use their position for private gain for themselves or others, particularly those with whom they have family, business or other close ties. 4.04 All applicant information, documents and records shall be made available to L.C.E.T.S., upon request. Such individual information shall be maintained as confidential. Provider agrees that such information may be used by L.C.E.T.S. for the preparation of necessary or required reports, summaries and analysis. Provider further agrees to assist L.C.E.T.S. as reasonable and necessary to enable L.C.E.T.S. to comply with statutory monitoring and reporting requirements. Notwithstanding the foregoing, it is agreed that access to and the disclosure of any educational records shall be subject to the provisions of applicable state and federal laws and regulations. 4.05 All printed material which has the general intent of providing promotional information regarding activities and services under this agreement, or which is designed to promote and encourage program participation, shall be approved by L.C.E.T.S.'s Public Information Officer before such materials are used locally. 4.06 Provider shall submit invoices and shall be entitled to reimbursement for only such costs and performances as are strictly in accordance with the terms of the agreement, including but not limited to the terms of the attached Exhibit "A" governing the Provider's scope of services, the terms of the budget for this training program and other written amendments and attachments hereto as are agreed upon by both the Provider and L.C.E.T.S. L.C.E.T.S. shall not be liable to the Provider for any cost or portion thereof incurred by the Provider which has been paid or is subject to payment to the Provider, or has been reimbursed or is subject to reimbursement to the Provider, by any source other than L.C.E.T.S. 4.07 The Provider shall submit to L.C.E.T.S., a quarterly request for payment package in the nature of an invoice. Said request must be based on allowable costs, as provided in AmeriCorps provisions set forth as Exhibit B, incurred or to be incurred by the Provider in performing its obligations hereunder. Upon receipt and approval of each said request by L.C.E.T.S., payment shall be made by L.C.E.T.S. as herein above provided. L.C.E.T.S. shall not be liable to the Provider for expenses made in violation of AmeriCorps provisions or in violation of any other regulation otherwise applicable. 4.08 The Provider shall maintain fiscal records and supporting documents for all expenditures of funds under this agreement. 4.09 The Provider shall maintain time sheets recording the amount of time spent on the performance of work or in classroom training by each participant and staff person under this agreement as certified by both the participant and staff person and his or her supervisor. 4.10 The Provider shall retain all records, documents and reports of the operation of programs and expenditures of funds under this agreement for three (3) years, dating from L.C.E.T.S.'s submission of the final financial status report to the State. Records shall be retained beyond this period only if audit findings have not been resolved. In this event the records shall be retained by the Provider for a period of three (3) years from the time when the audit findings are resolved. The Provider shall retain the records in good and accessible condition and shall furnish and provide access to them upon request of L.C.E.T.S., Department of Local Affairs or any of their duly authorized agents or representatives. 4.11 The Provider shall submit to L.C.E.T.S. a quarterly financial and performance report set forth as Exhibit C. 4.12 The Provider assures and certifies that as a recipient of Federal assistance funds, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2 960223 4.13 The Provider acknowledges that funds granted under this Contract are Federal funds. and shall notify its auditors that these funds are sntaect to audit procedures outlined in OMR Circular A-133. Contractor shall include the project covered by this Contract in an annual audit report as required by the Colorado Local Government Audit Law, C.R.S.1973,291601,et seq, and the Single Audit Act of 1984, Public Law 98-502, OMB Circular A-128 or OMB Circular A-133, whichever is applicable: organizations receiving federal funds in the aggregate of more than $100,000 must have a compliance audit; $50,000-$100,000, a program audit; $25,000-$50,000 an audit. 5. Mutual Obligations. Both parties agree: 5.01 That in the event of any of the following occurrences, L.C.E.T.S. may immediately cancel or modify this contract and enter into discussions with the Provider concerning necessary changes to accommodate such occurrences: 1. Changes in addition to, or new administrative interpretations of the AmeriCorps Program regulations, or other pertinent law, which impose additional or new requirements upon L.C.E.T.S. or Providers which render performance under this contract illegal, impractical, or impossible. 2. Changes in amount of AmeriCorps Program funds received by L.C.E.T.S. concerning any program under this contract. 3. Any unproved deviations of the Contractor from the levels of service outlined in this contract. 5.02 This agreement may not be assigned, in part or in whole, and none of the responsibilities or duties of either party hereto may be delegated without the prior written consent of the other party. 5.03 The parties hereto agree that L.C.E.T.S. shall have the ability to monitor and evaluate performance and compliance of the Provider pursuant to the Contract. Monitoring shall include review through on -site visits and program data, all project activities and services to ensure compliance with the AmeriCorps Provisions, directions or guidelines of L.C.E.T.S., and the terms of this Contract. L.C.E.T.S. shall advise the Provider under this Contract, of any deficiencies noted in writing. The Provider has fifteen (15) days after receipt of such notification to correct said deficiencies. L.C.E.T.S. may grant extensions as deemed advisable. Failure of the Provider to correct deficiencies within the time periods set forth is cause for termination. 5.04 Notwithstanding anything to the contrary herein, all payments under this contract are conditioned upon Provider's performance of its obligations hereunder. Failure to submit to L.C.E.T.S. in a timely manner any report required by sections 4.11 and 5.03 of this agreement may be treated by L.C.E.T.S. as a breach of this agreement for which any or all payments otherwise due and owing hereunder may be withheld. If L.C.E.T.S. withholds such payments, it shall notify the Provider in writing of its decision and the reason therefore. Payments withheld pursuant to this paragraph may be held by L.C.E.T.S. until such time as the delinquent obligations are fulfilled by the Provider. 5.05 Notwithstanding any other provision of this agreement, it is expressly understood and agreed by the parties hereto that L.C.E.T.S. may, at its sole option and at its sole discretion, offset any amounts withheld or otherwise owing to the Provider hereunder against any amount owing but unpaid by the Provider to L.C.E.T.S. arising from this or any other contract between L.C.E.T.S. and the Provider. 5.06 It is expressly understood and agreed by the parties hereto that any right or remedy provided for in this Section 5, or in any other provision of this agreement, shall not preclude the exercise of any other right or remedy under this agreement or under any provision of law, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of any other rights or remedies. Failure to exercise any right or remedy hereunder shall not constitute a waiver of the right to exercise that or any right or remedy at any time. In the event of breach hereof by the Provider, L.C.E.T.S. may recover its costs and attorney fees in any action brought by reason of such breach. 3 960223 5.07 This agreement shall be governed by the laws of the State of Colorado. This agreement contains the entire agreement of the parties hereto and no representations, inducements, promises or agreements, whether oral or otherwise, between such parties not embodied herein or incorporated herein by reference shall be of any force or effect. 5.08 L.C.E.T.S. agrees that it shall not extend the faith or credit of the Provider to any third person or entity. 5.09 The parties agree that L.C.E.T.S. reserves the option, in the event that it receives notification of a cut in the AmeriCorps Program funds, which are the basis of this contract, to reduce contract funding in any amount or to terminate the contract at its discretion IN WITNESS WHEREOF the parties have caused this agreement to be executed in their respective names and under their respective seals as of the day and year first above written. LARIMER COUNTY EMPLOYMENT AND TRAINING SERVICES BY: r l(TM 1 p� ,tip `1N" PROVIDER: WELD COUNTY D PARTMENT OF HUMAN SERVICES 43/ IL BY ./,DEL V "G4.i�ti. �1" o BARBARA J. KIRKM?YER, IR (02/21/96) cfrA? `� WELD COUNTY BOARD OF COMMISSIONERS ®11)7 g� ' \ /�y�7 /�GZ/% mil , P ,�Yh i,,,,dip* BOARD OF COMMISSIONERS OF LARIMER COUNTY, COLORADO ATTEST: / 12- 4 APPROVED At3 TO FORM FL\ RAC\ pwrcouNrr 96G2•23 EXHIBIT A EXHIBIT A STATEMENT OF WORK/BUDGET Statement of Work The Colorado Youth Conservation and Service Corps (CYCSC) performs valuable community service projects that meet both environmental and human needs for the urban and rural communities of Colorado, leaving lasting visible benefits that would otherwise not be provided and utilizing national service as a method of strengthening the bonds that bind communities together. The C YCSC provides corpsmembers development activities that enhance leadership skills,develop educational skills,strengthen citizenship skills, and build an ethic of service in its members. Community Service Objectives- (Work) I: Improve public recreation areas. 2: Clean up distressed neighborhoods. 3: Tutor elementary school children and provide conflict resolution workshops. (Results) I: Additional recreation areas will be accessible to more persons. 2: Depressed areas will be cleaner and safer. 3: Students will have improved academic and social achievement. (Measure the quality) I: Numbers of users of park facilities,and user surveys. 2: Surveys of neighborhood residents. 3: Test scores and reports from teachers and school counselors. (Standard of Success) I: Park attendance improves by 20%and users indicate increased accessibility and utilization of facilities 2: 80%of neighborhood residents say work made significant difference in the neighborhood. 3: 10%rise in academic scores and reported increase by teachers and counselors in dealing with conflict. (Benefit) I: 5000 park users. 2- 500 low income residents. 3: 200 high risk elementary age students. Community Building Objectives. (Work) 1: Increase community awareness of national service through completion of the all-Corps day of service 2 Strengthen existing community partners and develop new partners. 3 Recruit additional volunteers 960223 Page I of 4 oaees (Results) 1: At least 100 AmeriCorps and youth corps members,and five other partner agencies participate in the CYCSC day of service. 2: Partners will rate highly the success of their involvement with CYCSC and will request additional involvement New ones will join_ • 3: Additional volunteers will increase the importance of service in Colorado. (Measure the quality) 1: The number of AmeriCorps and youth corps members and agencies participating. 2: Surveys from project sponsors and phone interviews with other partners and number of new partners. 3: Reports of number of additional volunteers. (Standard of Success) 1: 75 AmeriCorps and youth corps members and three partner agencies participated in the day of service. 2: 90%of sponsors evaluated the projects as good or excellent and 90%of all partners seek further involvement. Six(6)new partners involved in CYCSC projects. 3: 50 additional volunteers recruited. (Benefit) 1: All members and staff from each of the two CYCSC sites, 100 other AmeriCorps and youth corps members,and 5 partnering agencies and their members. 2: At least six(6)partnering agencies and all of the communities they serve. 3: The 50 volunteers and the projected 100 community members that they will impact. Member Development Objectives: (Work) 1: Pre-service Member training in First Aid,CPR,communication,team building,conflict resolution,and AIDS awareness. 2: Service Learning instruction. 3: Personal development opportunities in leadership,educational and vocational skills. (Results) 1: Members will have increased skills in all these areas. 2: Members will have increased understanding of the learning opportunities inherent in service projects. 3: Members will have increased responsibility and self-confidence. (Measure the quality) 1: Preparedness of members for service activities. 2: Quality and quantity of journal entries. 3: Ability of members to successfully demonstrate increased leadership,educational,and vocational skills. (Standard of Success) 1: 100%of members will complete all training components cc Page 2 of 4 pages 2: 95%of members keep qualityjournal entries on a regular basis. 3: 100%of members serve as assistant team leader,obtain GED if necessary and write quality resumes. (Benefit) 1: 17 members. 2: 17 members. 3- 17 members • 960 nn3 BUDGET NARRATIVE A. Member Support Costs Living Allowance: Reflects living allowance for 8 FT Members at the minimum annual living allowance of $7,945. Worker Compensation: 8 FT Members at 9.15% Heath Care: Heath insurance for all full-time members, purchased through the National Association of Service and Conservation Corps at a rate of $700 per member. Total member support costs: Corporation Share Grantee Share Subtotal $67,863 $11,975 $79,838 B. Other Member Support Costs Training and Education: Corpsmember orientation, training, and development. Uniforms: Allocates $250 for providing boots, winter jackets, sweat shirts and tee shirts for each member. Much of the work will be completed outdoors and CYCSC feels it is important to identify members as AmeriCorps participants during all seasons, including winter. Members need at least 4 uniforms each as they will be getting dirty daily. Corporation share of costs will be used to purchase uniforms from the Corporation. Matching funds will be utilized to add local program and sponsor logos. Total other member support costs: SGC223 Corporation Share Grantee Share Subtotal $5,000 $3,000 $8,000 C. Staff Salaries: Salaries and benefits for team supervisor and program oversight. Benefits include FICA, worker's compensation, unemployment insurance, health insurance and are determined individually by each site. Training: Represents cost for professional development, attendance at seminars and conferences and purchase of related materials. Total staff costs: Corporation Share Grantee Share Subtotal $19,628 $6,543 $26,171 D. Operational Travel: In-state/out-of-state travel for training conferences and program support meetings by staff and corps members. Transportation: Vehicle rental, gas and oil purchase, maintenance, repairs, registration and insurance of vans for transportation of teams to projects. Supplies: Office supplies for headquarters offices of each site and program supplies such as gloves, safety equipment, hard hats, and educational materials. Equipment: Tools such as shovels, rakes, rock bars, picks, maddox and other equipment necessary for the successful completion of service projects and not provided by project sponsors. 960223 Total operational costs: Corporation Share Grantee Share Subtotal $4,184 $1 ,395 $5,579 E. Internal Evaluation Evaluation: Costs associated with evaluation will be covered by Larimer County Employment and Training Services. F. Administration Program: Administrative staff, accounting, payroll, audit fees, bank fees, general liability insurance, copying, telephone, postage, printing, office equipment, etc. Corporation Share Grantee Share Subtotal $4,681 $1 ,170 $5,852 G. Child Care Reflects estimate of two eligible members with 3 children. H. Education Awards Full-Time Members: Reflects cost of 8 awards of $4,725 each. Total Corporation Share Total Grantee ShareTotal Budget $ 101 ,356 $24,083 $125 ,440 960223 Please attach the Budget Narrative to this page ApplicantName Weld County Human Services CYCSC AmeriCorps Program Name I A SUPPORT COSTS C«poralonShare Grantee Share' Total ! Funds Requested Other Federal/State/ Total Program living Allowance'type Number of from Corp:ration Funds Funding Members (max_8S%) (min.15%) 100% Hems 1Year FT 1700 8 54,026 9,534 63,560 1 Year PT 900 2 Year PT 450 - Subtotal 8 54,026 9,534 63,560 (7.6SS)FICA 8 4,133 729 7 4.862 9.15%. Workers'C n 8 4.944 840 5.600 5 16 Health Care' AmeriCaaps Member Health Care Policy' ($1,200 per eligabk partidpast) Subtotal 8 FT 67,863 11,975 79,838 • B. Ollmt FE3113FR SUPPORT COSTS mass.and Education 3,500 + 2,500 = 6.000 UnJorms 1 500 500 7 rnnn (please sped/i is Budget Narrative)Other samoud 5,000 3,000 8,000 CSUWFSalaries 14,767 4,923 19,690 Benefits 4, 135 1 ,378 5.513 Training 726 242 OAR (please speeir ix Budged Narmtiae)Other subtotal 19,628 6,543 26,171 D. OPFRA710RAL (adudc ax addilianal S2000far program=Part meutiugsaravd 1,405 469 1 874 Transportation 1. 125 375 1 , SQQ Supplies 1.279 476 1 ,7Q5 (no greater than 10%ofAOwn E)Equipment 375 125 500. (please specify ix Budget Nanutioe)Other Subtotal 4, 184 1 ,395 5,579 I Except for health care,kdemi funds cannot be aaed as a matri is Sec A • For programs with an outing policy that meets minimum bradts •• For programs utilizing the AmeriCorps Member Health Can Polity 30150001 {{r�� 96G2.n3 Workbook 8 F. INTERNAL EVALUATION 0 0 0 I Q v J CL- Subtotal 8 btu E 28,812 10,938 39,750 a (ma 25%) + (min.25%) = 100% W H O F. ADMINISTRATION O Corporation Share Grantee Share Total CL— To at the Corporation's me�Maze of Program 4,681 1. 170 5.852 V multiply the s®d'Subtotal State Commission A'and Subtotal B dun E'by LLJ 526% Salstotd 4,681 1,170 5,852 Q (-n.'egad SS et CanottesMa) Subtotal R Ilan F 33,493 12, 108 45,602 73 % 27 % 100 % (ma 75%) (min.25%) TOTAL(A ffia Fl 101,356 24,083 125,440 Items below are not part of the grantee budget and should not be included in totals that are ttansfated to the Title Page. Estimated# Estimated 4 of Grantee Share Total of CW7dren of E ble Members C. CHILDCARE 3 2 O Number of Amman per Total Ll Members Member IL EDUCATION AWARDS Full Time CD Members 8 $4725 Q37,800 Part-lime Members 52363 Q Continuing CC Part-Tune C.3 Members f3 H Q CIC 30/50001 0_ 9g3022,,J a.r.�+:.. O Workbook 9 EXHIBIT B B. AMERICORPS SPECIAL PROVISIONS 2. PURPOSES OF THE AWARD. The general purposes of this Grant are"Getting Things Done" in communities,strengthening the ties that bind communities together,and developing the citizenship and skills of AmeriCorps Members. Activities funded through this Grant are intended to help engage Americans of all backgrounds as Members in community-based service that provides a direct and demonstrable benefit that is valued by the community. Service activities must result in a specific identifiable service or improvement that otherwise would not be provided with existing funds or volunteers.and that does not duplicate the routine functions of workers or displace.paid employees. All applicable Provisions of the Cooperative Agreement between the State of Colorado and the Corporation for National Service shall flow down to Grantee AmeriCorps Programs and other awards as applicable. 3. AMERICORPS NATIONAL IDENTITY. a. Identification as an AmeriCorps Program. The Grantee must identify the Program as an AmeriCorps Program and Members eligible for a Corporation-approved post-service education award as AmeriCorps Members. b. The AmeriCorps name and logo. The Grantee must use the AmeriCorps name and logo on uniforms, stationery,-application forms,fundraising solicitations,recruitment brochures,orientation materials, Member curriculum,signs,banners,press releases and publications created by AmeriCorps Members in accordance with Corporation guidelines and requirements. A camera-ready logo is provided by the Corporation. To establish the relationship between the Program and AmeriCorps,the Grantee must use the phrase"The AmeriCorps National Service Network"or"an AmeriCorps`Program" and may use the slogan"Getting Things Done"TM on such materials in accordance with Corporation guidelines and requirements. The Grantee may not alter the AmeriCorps logo,and must obtain the written permission of the Corporation before: i. using the logo as a part of any other logo or design, ii. using the AmeriCorps name or logo on materials that will be sold, iii. using the AmeriCorps logo or name on clothing intended to be worn by individuals who are not Members or former Members,or iv. permitting donors to use the AmeriCorps name or logo in promotional materials. c. AmeriCorps uniforms. The Grantee must provide the Core AmeriCorps Uniform Package for each Member. The Grantee must direct Members to wear the uniform at officially-designated AmeriCorps events and may allow Members to wear the uniform at other times consistent with Corporation guidelines. The Grantee may not use Corporation funds to purchase local Program uniforms. d. Participation in AmeriCorps events. The Grantee agrees,within reasonable limits,to participate in AmeriCorps events and activities sponsored by the Corporation, such as the National Opening Ceremonies,National Volunteer Weekend National Day of Service,conferences and state and national service days and initiatives. 4. LOCAL AND STATE CONSULTATION. a Community consultation. The Grantee must design,implement and evaluate the funded project with extensive and broad-based community involvement,including consultation with representatives from the community served,Members and potential Members,community-based agencies with a demonstrated record in providing services,foundations and businesses. b. Labor union concurrence. Grantees arc encouraged to consult with local labor organizations representing employees of project sponsors or representing employees in the area to be served by the Program. This includes people engaged in the same or similar work as that proposed to be carved out by October, 1995 c n Page 4 of 24 pages 9502,23 the Program. Grantees must ensure compliance with the non-displacement requirements contained in these Grant Provisions. c. State Commission consultation. In coordination with the Corporation,AmeriCorps*State,National and AmeriCorps*Tubes and Territories Grantees are strongly encouraged to consult on-a regular basis with the State Commission in each State that a Program operates. Such communications build upon existing programs throughout the State while avoiding the duplication of efforts in other AmeriCorps Programs. 5. PROHIBITED PROGRAM ACTIVITIES. While charging time to the AmeriCorps Program,Members and staff may not engage in the following activities in any manner that would associate the activities with the AmeriCorps Program or the Corporation: a. Any effort to influence legislation. b. Organizing protests,petitions,boycotts or strikes. c. Assisting,promoting or deterring union organizing. d. Impairing existing contracts for services or collective bargaining agreements. e. Engaging in partisan political or other activities designed to influence the outcome of an election to any public office and/or carrying on propaganda,or otherwise attempting,to influence legislation. For purposes of this section,activities that create the appearance of impropriety will be prohibited. f. Engaging in religious instruction;conducting worship services;providing instruction as part of a Program that includes mandatory religious instruction or worship;constructing or operating facilities devoted to religious instruction or worship;maintaining facilities primarily or inherently devoted to religious instruction or worship;or engaging in any form of religious proselytization. g. Providing a direct benefit to: i. a for-profit entity; ii. a labor union; iii.a partisan political organization;or iv. an organization engaged in the religious activities described in the preceding sub-clause,unless Grant funds are not used to support the religious activities. v. a nonprofit entity that fails to comply with the restrictions contained in section 501(c)(3)of Title 26,except that nothing in this section shall be construed to prevent Members or Participants from engaging in advocacy activities undertaken at their own initiative. h. Voter registration drives by AmeriCorps Members i. Other activities as the Corporation determines will be prohibited,upon notice to the Grantee. 6. FUND RAISING a. Members. A Member's service activities may not include organized fund raising,including financial campaigns,endowment drives,solicitation of gifts and bequests,and similar activities designed for the sole purpose of raising capital or obtaining contributions for the organization. Service activities that raise funds or in-kind contributions while generating,involving and/or encouraging community support may be considered appropriate and allowable,such as serve-a-thons,to the extent they are in direct and immediate support of an acceptable direct service and provided that they are not the Program's primary activity or involve significant amounts of an individual Member's time Prohibited activities for Members include preparing grant proposals,performing other fund raising activities to help the Grantee achieve its matching requirements or to support an organization's general October, 1995 �e Page 5 of 24 pages 960223 operating expenses,and providing fund raising assistance to other community-based organizations that do not provide immediate and direct support to a Grantee's approved direct service activity. b. Staff. An AmeriCorps staff member's time and related expenses may not be charged to the Corporation or Grantee share of the Grant while engaged in organized fund raising,including financial campaigns, endowment drives,the general solicitation of gifts and bequests,door-to-door solicitations,direct mail,or similar activities for which the sole purpose is raising capital or obtaining contributions for the organization. Expenses incurred to raise funds may be paid out of the funds raised. Development officers and fund-raising staff are not allowable expenses. Staff time and effort spent on raising the match requirements should be incidental to the overall management of the Program,and should be focused primarily on developing and disseminating information to potential finders on the AmeriCorps Program and its achievements. Staff can make presentations and educate finders on objectives,goals and accomplishments. Efforts to involve the community in support of the AmeriCorps program,such as obtaining medical contributions or assistance at a health fair;donations of building supplies for an AmeriCorps construction project;and coordinating community participation in and support of a serve-a-thon and service activities are also allowable. 7. ELIGIBILITY,-RECRUITMENT,AND SELECTION. a. Eligibility to enroll. The Grantee may select as AmeriCorps Members only those individuals who are eligible to enroll in AmeriCorps. In order to be eligible,an individual must comply with sections ii-iv of the definition of a Member(Definitions,letter 1). b. Recruitment. i. Community recruitment.The Grantee mustseek to recruit Program Members from the community in which the project is conducted,as well as Members of diverse races,ethnicities,sexes,ages, socioeconomic backgrounds,educational levels,and mental and physical capabilities,unless and to the extent that the approved Program design requires emphasizing the recruitment of staff and Members who share a specific characteristic or background. In no case may a Grantee violate the non-discrimination and non-displacement rules governing Member selection. ii. National recruitment. To supplement local recruitment efforts,the Grantee is encouraged to request referrals of eligible individuals through the Corporation's national recruitment database and the various State Commissions'recruitment systems. The Corporation's overall goal is to have 25% of AmeriCorps Members nation-wide recruited from the national pool. Grantees may be asked to consider qualified individuals on the referral list,but will not be required to select anyone. Prospective AmeriCorps Members may access the national recruitment database through the Corporation's toll-free number, 1-800-94-ACORP/1-800-942-2677 (voice),or 1-800-833-3722 (TDD). c. Selection. The Grantee is responsible for establishing the minimum qualifications for Membership in the Program,selecting Members that meet those qualifications,and assigning Members projects that are appropriate to their skill levels. The Grantee must select Members in a fair,non-partisan,non-political and non-discriminatory manner,without regard to the Member's need for reasonable accommodation or child care,without displacing paid employees,and in accorda nee with its approved application. The Grantee is encouraged to select Members who possess a commitment to the goals of AmeriCorps. d. Reasonable accommodation. The Grantee must provide reasonable accommodation to the known mental or physical disabilities of otherwise qualified Members and all selections and project assignments must be made without regard to the need to provide reasonable accommodation. There is a limited amount of money available through the State Commissions to enable individuals with disabilities to participate as AmeriCorps*State Competitive(as opposed to State Formula Programs)or AmeriCorps*National Members in certain Programs. The Grantee is not required to accommodate a Member if that Member poses a direct threat to the health or safety of others where that threat cannot be eliminated by reasonable accommodation. Accommodations which impose an undue financial or administrative burden on the operation of the Program or fundamentally alter the nature of the Program are not considered reasonable October, 1995 960°,,,/213 Page 6 of 24 pages �"A� accommodations. If a Grantee determines that an accommodation would impose an undue burden,it must document its determination and must notify the Corporation promptly. The factors to be considered in determining whether an accommodation would impose-an undue burden include: i. the overall size of the Program,with respect to the number of staff and Members,the number and type of facilities,and the size of the budget; ii. the nature of the project,including its structure,staffing composition and activities;and iii. the nature and cost of the required accommodation. e. Level of participation. The Grantee must seek to enroll the number of full-time and part-time Members agreed upon in its-approved application. A Program should make every-effort to begin"classes"or terms of service in January,June or September,with September serving as the primary class or beginning of the Program year. Programs have the option of filling the vacated slots at any time;however,the Corporation specifically discourages rolling admissions. Should a Program not be renewed,Members who were scheduled to continue in their terms of service either may be placed in other Programs-where feasible,or can receive a pro-rated educational award if the Member has completed at least 15%of the necessary hours. f Member Classification. AmeriCorps Members are not employees of the Program nor of the Federal government. The definition of"participant"in the National and Community Service Act of 1990 as amended applies to AmeriCorps Members. As such,"a participant(Member)shall not be considered to be an employee of the Program in which the participant(Member}is enrolled." Moreover,Members are not allowed to perform an employee's duties or otherwise displace employees. For the limited purposes of the Family and Medical Leave Act of 1993,the Member may be considered an eligible employee of the project sponsor. The Family and Medical Leave Act's requirements as they apply to AmeriCorps Programs are contained in 45 C.F.R. §2540.220(b). Generally,this Act will apply only to second term Members. g. Parental consent. Before enrolling in a Program,individuals under eighteen years of age must provide written consent from a parent or legal guardian. 8. TRAINING,SUPERVISION AND SUPPORT. a. Planning for the term of service. The Grantee must develop Member position descriptions that provide for direct and meaningful service activities and performance criteria that are appropriate to the skill level of Members. Member activities may not include clerical work,research,or fund raising activities unless such activities are incidental-to the Member's direct service activities. The Grantee must ensure that each Member has sufficient opportunity to complete the required number of hours to qualify for a post-service educational award. In planning for the Member's term of service,the Grantee must account for holidays and other time off,and must provide each Member with sufficient opportunity to make up missed hours. b. Member contracts. The Grantee must require that Members sign contracts that stipulate the following: i. the minimum number of service hours and other requirements(as developed by the Program) necessary to be eligible for the educational award; ii. acceptable conduct; iii. prohibited activities; iv. requirements under the Drug-Free Workplace Act(41 U.S.C. §701 et seq.); v. suspension and termination rules; vi the specific circumstances under which a Member may be released for cause; vii. grievance procedures;and viii. other requirements as-established by the Program. c. Training. Consistent with the approved budget,the Grantee must provide Members with the training, skills,knowledge and supervision necessary to perform the tasks required in their assigned project positions,including specific training in a particular field and background information on the community October, 1995 9602:C3 Page 7 of 24 pages served. The Grantee must provide training in the required areas of first aid/CPR,communication skills, and conflict resolution. The Grantee must conduct an orientation for Members and comply with any pre-service orientation or training required by the Corporation. This orientation should be designed to enhance Member security and sensitivity to the community. Orientation should cover Member rights and responsibilities,including the Program's code of conduct,prohibited activities,requirements under the Drug-Free Workplace Act(41 U.S.C. §701 er seq.),suspension and termination from service,-grievance procedures,sexual harassment, other non-discrimination issues,and other topics as necessary. d. Service-learning. The Grantee agrees to use service experiences to help Members achieve the skills and education needed for productive,active citizenship,including the provision,if appropriate,of structured opportunities for Members to reflect on their service experiences. e. Limit on education and training activities. No more than 20%of the aggregate of all Member AmeriCorps service hours in a Program may be spent in education,training or other non-direct activities without specific written permission from the Corporation. f Supervision. The Grantee must provide Members with adequate-supervision by qualified supervisors in accordance with the approved application. The Grantee must establish and enforce a code of conduct for Members. g. Performance reviews. The Grantee must conduct at least a mid-term and end-of-term written evaluation of each Member's performance,focusing on such factors as: i. whether the Member has completed the required number.of hours; ii. whether the Member has satisfactorily completed assignments;and iii. whether the Member has met other performance criteria that were clearly communicated at the beginning of the term of service. h. Support services. The Grantee must provide specific support services to Members who are school dropouts by assisting them in earning the equivalent of a high school diploma; and to Members-who are completing a term of service and are making the transition to other educational and career opportunities. i. Registration to vote. The Grantee should encourage all eligible Members to register and vote. However,the Grantee is prohibited from requiring Members to register or to vote,and from attempting to influence how Members vote. i. Jury Duty. The Grantee must allow AmeriCorps Members to serve on a jury without being penalized for doing so. During the time AmeriCorps Members serve as jurors,they should continue to receive credit for their normal service hours,a living allowance,health care coverage,and if applicable,child care coverage. Members may keep any reimbursements for incidental expenses received from the court. k. Member injury. The Grantee must report any serious injuries to a Member to the Corporation immediately. 9. TERMS OF SERVICE. a. Program requirements. Each Program must,at the start of the term of service,establish the guidelines and definitions for the successful completion of the Program year,ensuring that these Program requirements meet the Corporation's service hour requirements as defined below: i. Full-time Members. Members must serve at least 1700 hours during a period of not less than nine months and not more than one year. ii. Part-time Members. Part-time Members who are not enrolled in an institution of higher education must serve at least 900 hours during a period of not more than two years. Members who are enrolled in an institution of higher education must serve at least 900 hours during a period of not more than three years. October, 1995 Page 8 of 24 pages 96Sr`7t b. Service in a second term. Programs are under no obligation to enroll Members for a second term of service.To be eligible for a second term,Members must receive a satisfactory performance review for the first term of service. In any event,Members may receive only in-service and post-service benefits for the first two terms of service. For example,one full-time and one part-time term of service count as two terms. c. Notice to the Corporation's National Service Trust. The Grantee must notify the Corporation's National Service Trust immediately in writing upon a Member's enrollment in,completion of,lengthy or indefinite suspension from,or release from a term of service. Lengthy or indefinite suspension of service is defined as any extended period during which the Member is not serving service hours or receiving AmeriCorps benefits because it is unclear when the Member might return to the Program. The Grantee also must notify the Trust when a Member's status is approved and changed(i.e. from full-time to part- time or vice versa). Forms for this filing will be provided to the Grantee. Any questions regarding the Trust may be directed to(202)606-5000 ext. 347. d. Notice-to Child Care and Health Care providers. The Grantee must notify the Corporation's designated agents immediately in writing when a Member's status changes such that it would affect eligibility for child care or health care. Examples of changes in status are converting a full-time Member to part-time Member,the termination of or release from service,and suspensions for cause or which are lengthy or indefinite. Program directors should contact AmeriCorps®Care at 1-800-570-4543 on child care related changes,and if using the Corporation's Allianz health care policy,should contact SRC at 1- 800-788-6557. e. Notice to CPO. The Grantee must notify the Community Partnership Office in wnting if there are changes in Member's status. 10. RELEASE FROM PARTICIPATION. Grantee may release Members for two reasons:(I)for compelling personal circumstances;and(2)for cause in accordance with 45 C.F.R.-§2522.230. a. Compelling circumstances. The Grantee is responsible for determining whether a Member's personal circumstances are sufficiently compelling to justify release on this basis. If a Grantee releases a Member for compelling personal circumstances,the Grantee may elect either to authorize a pro-rated educational award or temporarily to suspend service for up to two years. In order to be eligible for a pro-rated educational award,a Member must have served a minimum of 15%of his or her term of service. If a Grantee releases a Member on the grounds that an accommodation of a disability would impose an undue burden,the Grantee must document its determination and notify the Corporation. Such circumstances are to be considered"compelling"for purposes of this sub-clause. b. For cause. The Grantee may release a Member for cause according to the conditions of the Corporation and the Member's contract. A Grantee must release a Member for cause if the Member is convicted of a violent felony or the sale or distribution of a controlled substance during a term of service. If the Member is charged with a violent felony or the sale or distribution of a controlled substance,or convicted of the possession of a controlled substance,the Grantee must suspend the Member without any AmeriCorps benefits,including living allowance, and without receiving credit for hours missed. Any Member who drops out of a Program without obtaining a release for compelling personal circumstances is considered to have been released for cause. A Member released for cause may not receive any portion of an educational award. A Member wrongly released or suspended for cause will receive credit for any service missed and reimbursement for missed living allowances as specified in 45 C.F.R. §2522.230. Members are not eligible to receive any benefits or service hour credit upon release from service for cause. c. Resumption of service. Any Member whose service was suspended because of being charged with a violent felony or sale or distribution of a controlled substance may resume service if the Member is found not guilty or if the charge is dismissed. Any Member whose service was suspended because of being convicted of a first offense of possession of a controlled substance may resume service by demonstrating that the Member has enrolled in an approved drug rehabilitation Program. A Member convicted of a October, 1995 Page 9 of 24 pages second or third offense of possession of a controlled substance may resume services by demonstrating successful completion of a rehabilitation Program. In addition,any individual released for cause who wishes to reapply to the Program from which he or she was released or to any other AmeriCorps Program is required to disclose the release to that Program. Failure to disclose to an AmeriCorps Program any history of having been released for cause from another AmeriCorps Program will render an individual ineligible to receive the AmeriCorps educational award, whether or not that individual successfully completes the term of service. d. Notice to CPO. The Grantee must notify the Community Partnership Office in writing if there are changes in Member's status. 11. MINOR DISCIPLINARY ACTIONS The Grantee may temporarily suspend or impose a fine on a Member for minor disciplinary reasons,such as chronic tardiness,as outlined in the conditions of the Member contract. a. Temporary Suspension of Service. The period of suspension does not count toward a Member's required service hours. Further,Members who are suspended for minor disciplinary reasons may not receive a living allowance for the suspension period. b. Fines. If determined to be necessary for improvements in Member performance or attendance,the Grantee may impose a reasonable fine on Members for minor disciplinary problems consistent with the Member contract. The fines may not be calculated on an hourly basis. For example,a Member who is an hour late may not be fined an hour's worth of living allowance. Instead,the Grantee shall establish a written policy on fines,which is not linked to an hourly rate. 12. LIVING ALLOWANCES,OTHER IN-SERVICE BENEFITS AND TAXES. The living allowance match must come from non-Federal sources,unless an exception under 42 U.S.C. 12501 et seq. is specifically approved in Section VII. Special Conditions of the Award document. Programs that want to provide a living allowance in excess of$7,945 must provide a Grantee match for all funds over$6,753. Programs may not provide a living allowance benefit above$15,980. Programs in existence prior to September 21, 1993 may offer a lower living allowance than the minimum;Corporation funds will support only 85%of the actual amount. The Grantee must ensure that Members receive the following benefits: a. Living allowances. Unless otherwise agreed upon,a Grantee must provide a living allowance to full- time Members in accord with the following: i. Full time requirements. As of September 1, 1995,the established range for a full time living allowance is between$7,945 and$15,890. The$7,945 is based on the total average annual amount provided to VISTA volunteers. The Corporation will only fund up to 85%of the minimum living allowance($7,945),which is a maximum of$6,753 per full-time Member. A minimum of 15%must be matched by non-Federal sources. A Program that wants to provide a living allowance in excess of $7,945 must provide a Grantee match for all funds over$6,753. If the living allowance is less than $7945,the Corporaton will only fund 85%of the actual amount. ii. Part time requirements. Programs are not required to pay part-time Members living allowances. If a Program chooses to pay part-time Members,it should prorate the full-time living allowance based on the part-time Member's service. The Corporation will fund up to 85%of the pro-rated living allowance. in. Other Requirements. Programs may not provide a living allowance benefit above$15,980 for full-time Members,or pro-rated based on number of hours for part-time. Programs in existence prior to September 21, 1993 may offer a lower living allowance than the minimum($7,945 for full-time Members,or pro-rated for part-time);however,Corporation funds will only support 85%of the actual amount. b. Living Allowance Distribution. The living allowance is designed to help Members meet the necessary living expenses incurred while participating in the AmeriCorps Program. Programs must not October, 1995 Page 10 of 24 pages i n 9607 23 Care ii. Program Operating Costs: 25% including Other Member Costs,Staff,Operating Costs,Internal Evaluation and Administration For further requirements,refer to OMB Circular A-102 and its implementation regulations(45 C.F.R. 2543)-or A-I 10(45 C.F.R. 2541),as applicable. b. Cash match for Member Support costs. The Grantee's matching contributions for Member Support costs(excluding health care)must be in non-Federal cash,unless otherwise authorized in accordance with AmeriCorps Special Provision 12,Living Allowance. c. Cash or in-kind match for Program Operating Costs- Contributions,including cash and third party in-kind,will be accepted as part of the Grantee's matching share for Program Operating Costs (defined as those other than the Member Support Costs)when such contributions meet all of the following criteria: i. They are verifiable from the Grantee's records; ii. They are not included as contributions for any other Federally-assisted Program; iii.They are necessary and reasonable for the proper and efficient accomplishment of Program objectives;and iv. They are allowable under applicable cost principles. d. Exception for volunteer community service. Because the purpose of this grant is to enable and stimulate volunteer community service,the Grantee may not include the value of direct community service performed by volunteers.However,the Grantee may include the value of volunteer services contributed to the organization for organizational functions such as accounting,audit,training of staff and AmeriCorps Programs. e. Administrative costs. The maximum Corporation share of Administrative costs cannot exceed 5%of total Corporation funds actually expended. Administrative costs which exceed the Corporation's maximum administrative cost limit of 5%but which otherwise would have been allocable to the Grant,are allowable as the matching share under the Administrative costs budget line item. See General Provisions,Clause 24,Administrative Costs. f Valuation. The value of Grantee contributions of services and property will be determined in accordance with applicable cost principles set forth in OMB Circulars A-21,A-87 and A-122,and the approved-budget. 15. MEMBER RECORDS AND CONFIDENTIALITY. a. Record-keeping. The Grantee must maintain-verifiable records which document each Member's eligibility to serve based upon citizenship or lawful permanent residency,birthdate,level of educational attainment,date of high school diploma or equivalent certificate(if attained),participation start date and end date,hours of service per week,location of service activities and project assignment. The records must be sufficient to establish that theindividual was eligible to participate in the Program and that the Member successfully completed the Program requirements with a minimum of 1700 hours of participation as a full-time Member or 900 hours of participation as a part-time Member. b. No high school diploma- If a Member does not have a high school diploma or its equivalent at the time of enrollment,the Grantee must maintain a record of the Member's elementary or high school drop- out date,the Member's written agreement to obtain a high school diploma or its equivalent before using the educational award,and,if applicable,verification of the Member's enrollment at an institution of higher education on an ability to benefit basis and eligibility for funds under§484 of the Higher Education Act. If the Member has been determined to be incapable of obtaining a high school diploma or its equivalent,the Grantee must retain a copy of the supporting independent evaluation. c. Confidential Member information. The Grantee must maintain the confidentiality of information regarding individual Members. The Grantee must obtain the prior written consent of all Members before using their names,photographs and other identifying information for publicity,promotional or other October, 1995 ^ Page 14 of 24 pages l�V 2 3 purposes. Parental or legal guardian consent must be obtained for Members under 18 years of age. Grantees may include an informed consent form as part of the Member contract materials which-are signed at the time the Member enrolls. Grantees may release aggregate and other non-identifying information,and are required to release Member information to the Corporation and its designated contractors. The Grantee must permit a Member who submits a written request for access to review records which pertain to the Member and were created pursuant to this Grant. 16. BUDGET AND PROGRAMMATIC CHANGES_ a. Programmatic changes. The Grantee must obtain the prior written approval of the Corporation before making the following changes in the approved Program: i. Changes in the scope or goals of the Program,whether or not they involve budgetary changes; ii. Changes in(or extended absences of)the Program Director or any other:key personnel designed by the Corporation; iii. Substantial changes in the level of participant supervision; iv. Entering into sub-Grants or contracting out any AmeriCorps Program activities funded by the Grant and not specifically identified in the approved application and grant. b. Changes in the budget. The Grantee must obtain the prior written approval of the CPO and Corporation before deviating from the approved budget in any of the following ways: i. Budgetary transfers-to absorb administrative costs above the amount specified in the approved budget,if below the 5%maximum limit. ii. Reallocation of funds from the"Member Support Cost"category to other categories of the approved budget. However,the Grantee may reallocate funds within the line items in this category, except for increases in health care cost per Member,which must be approved. The specific line items covered by this subclause-are: (a) Living allowance, (b) FICA,worker's compensation,and unemployment insurance and (c) Health care(or alternative health care). iii. Within the"Other Member Costs"category,the Grantee may not decrease funds budgeted for training and education without prior Corporation approval. iv. Specific Costs requiring prior approval before-incurrence under OMB Circulars A-21,A-87 or A- 122. For certain cost items,the cost circulars require approval of the awarding agency for the cost to be allowable. Examples of these costs are:overtime.pay,rearrangement and alteration costs,and preaward costs. v. Purchases of equipment over$500(five hundred)using Grant funds,unless specified in the approved application and budget. c. Approvals of Programmatic and Budget Changes. The Corporation's Grants Officers are the only officials who have the authority to alter or change the provisions or requirements of the Grant. The Grants Officers will execute-written amendments or changes to the Grant,and Grantees should not assume approvals have been granted unless documentation from the Grants Office has been received. 17. REPORTING REQUIREMENTS. The Corporation is in the process of reviewing the Reporting Requirements for the AmeriCorps Programs. In the past, the Corporation has required Grantees to submit quarterly progress reports and financial reports(SF 269A). Within 45 days of this agreement,and upon completion of the review-and development of new reporting criteria,this agreement will be amended to include new reporting requirements. CPO will notify its Grantees of any changes 18. RENEWAL OF GRANT. Unless otherwise specified,the Grant is made for the period specified in the Grant to cover one Program year. Renewed funding for the next year of operation is contingent upon performance,plans for the next year,availability of funds,and renewal submission requirements issued by the Corporation. The Corporation will provide further guidance on the renewal process in the coming fiscal year. October, 1995 Page 15 of 24 pages 960223 EXHIBIT C AMERICORPS .ks"°9W A ,..., ,- NATIONAL & STATE y''°°f�L �Q GRANTS POLICYY a FU,ID I= 4 y SCE #1 jury Duty, Voting, Family & Medical Leave I. Jury Duty Policy The Corporation fqr National Service is committed to strengthening the spirit of citizenship among ACMs and believes that serving on a fury is an important responsi- bility of citizenship. Accordingly,ACMs should be encouraged to serve jury duty and should not be-penalized for doing so. Impact on Benefits - During the time ACMs serve as jurors, they should continue to,accrue their normal service hours and receive their living allowance and health benefits. They also may keep any reimbursements for incidental expenses received from the court. If selected as a juror, the average length of jury service is approximately three to four days, according to the National Center of State Courts' Center for Jury Studies. • May 8. 1995 i gg07.?: II. Voting Policy Participation in tie electoral process through voting is another key element of citizenship. Therefore,ACMs who are unable to vote before or after service hours should be allowed to do so during their service time without incurring any penalties. The length of absence should be determined by the site director. For example, many federal, state and private sector employers allow their em- ployees to take leave with pay for up to three hours after the polls open or three hours before they close,whichever leads to less time off from work, to enable them to vote in person. _ May 8. 1995 2 960223 III. Family and Medical Leave Policy Background A number of AmeriCorps grantees have sought CNS guidance on leave requests frbm ACMs. This section outlines policy options for ACMs seeking a temporary leave . of absence or termination from an AmeriCorps grantee for medical or family-related reasons (for example, the provision of medical leave beyond the occasional sick leave days) and consistent with CNS philosophy attempts to balance program flexibility with grants management practices. Acceptable reasons for leave may include but are not limited to the following: • the birth of child; • pIatement of a child with an ACM through adoption or foster care; • serious illness of an ACM's spouse, child or parent; and • serious illness preventing the ACM from performing his or her essential service duties. According to CNS regulations, a serious health condition is an illness requir- ing in-patient care or continuing treatment by a health care provider. The law authorizing CNS stipulates.that ACMS participating in a state, local or private nonprofit program axe covered by the Family and Medical Leave Act of 1993 (FIVILA), which provides for coverage if a person has seryed,for at least 12 months and 1,250 hours during the year preceding the start of the leave, and the sponsoring institu- tion, if non-federal, employs more than 50 people. (See the Corporation's Regulations at 45 CH(§ 2546.220.) As a practical matter, these statutory provisions preclude-coverage for the vast majority of ACMs because the members generally serve 12 mohths or less arid, in most cases, have not accumulated the necessary hours of service to qualify.' May 8. 1995 3 960223 A. ACMs Not Covered by FMLA Policy To provide grantees with as much flexibility as possible, the Corporation has set broad guidelines within which grantees can exercise their own best judgment for ad- dressing specific cases. If temporary leave is appropriate, grantees have the flexibility to determine the duration of the absence for up to 12 weeks. The length of the leave must be based on two considerations: (1) the circumstances of the situation; and (2) the impact of the absence on the ACM's service experience, and the overall program. If the disruption would seriously compromise the ACM's service experience or the quality of the program as a whole, then the grantee may offer the ACM the option of ijoining the program in the next dass or completely withdrawing from the program. --'The grantee also may allow an ACM to take intermittent leave or reduce his or her service hours for any of the reasons mentioned above. Impact on Benefits Health Care: At the grantee's discretion,ACMs on family and medical leave can continue to receive health care coverage for up to 12 weeks. If an ACM decides not to rejoin the program at the end of the leave, FMLA allows grar}tees to recover their pre- mium payments, unless the reason for not returning is the continuation of the serious health condition or other circumstances beyond the member's control. Given the small amounts involved—in most cases less than$300 per ACM—and the marginal income levels of most ACMs, CNS recommends that grantees not adopt this recovery policy. ACMs may elect to continue receiving health care through the plan's conversion policy by paying the cost of the premium and related expenses. Currently, the premium under a converted policy is $126.25 per month. Service Hours: Family and medical leave would not count toward the 1,700 service hours (or 900 service hours for part-timers). Educational Award: An ACM who is forced to leave the program for longer than 12 weeks for compelling personal reasons has two options. He or she can join a subse- quent new class of the same program and complete the rest of his or her service hours. Or, the ACM can receive prorated educational benefits provided he or she has com- pleted at least 15 percent of the required service hours. ACMs with less than 15 percent of the service completed who do not wish to continue with a new class are ineligible for any benefits. Living Allowance: ACMs on family and medical leave may not receive a living allowance during the period of their absence. May 8, 1995 4 3 G ??3 B. ACMs Covered by FMLA Policy The aforementioned policy covering ACMs who have served less than 12 months and 1,250 hours is at the grantee's option. However,ACMs who have served for at least 12 months and 1,250 hours have the right to take family and medical leave, in accor- dance with the FMLA. They may take up to 12 weeks of unpaid leave during a 12 month period for the reasons listed below: - • the birth of child; • the placement of a child with an ACM through adoption or foster.care; • serious illness of an ACM's spouse, child or parent; and • serious illness preventing the ACM from performing his or her essential _. _ service duties. According to CNS regulations, a serious health condition is an illness requiring in-patient care or continuing treatment by a health care provider. Impact on Benefits Although FMLA allows grantees to recover the health premium costs if an ACM fails to return to the program for reasons other than the continuation, recurrence or onset of a serious health condition or other circumstances, the Corporation recommends flexibility on this point for reasons mentioned above. The impact on other benefits would be the same as outlined in Section A above. May S, 1995 5 43610 a::":I 3 AMERICORPS NATIONAL & STATE uIH26. 1995 9 GRANTS POLICY GUIDANCE # 2 1 TO: State Commission Directors National Direct Contacts FROM: Michael Kenefick Director of Grants and Contracts Diana Rodriguez Algra Director of AmeriCorps State and National RE: AmeriCorps Members With incomplete Service Hours by the End of Their Term • Background Full-time AmeriCorps'Members (ACMs) are required to serve at least 1,700 hours of service during a period of not less than 9 months and not more than 1 year unless there's a break in their service for compelling personal circumstances. As AmeriCorps programs (hereafter referred to as grantees) approach the end of their first year it appears that some ACMs may not be able to complete their 1700 hours of service for several reasons, including limits in program design, extended ACM absences and circumstances beyond the control of grantees. Program design issues can include such issues as a grantee's failure to build adequate rime for sick leave, time-off or other exigencies in the program, inadequate opportunities to make-up missed service or a failure to consider project-related external variables that potentially could affect performance of service. For example, not factoring in delays due to the 9602 ,3 weather for outdoor construction projects could be considered a program design flaw. Examples of circumstances beyond the control of grantees which could affect service performance include natural disasters such as floods and tires or human-instiga't'ed catastrophes. Current Requirements cn Hours & Successful Cornrletien of Program To receive their full educational awards, ACMs must perform at least 1,700 hours of service as required by CNS and successfully complete the program requirements as defined by the program. For example, it successful completion of a program requires 1,800 Service hours, ACMs in that particular program are not eligible for an education award simply upon completion of 1,700 hours. They must complete all of the service hours and performance requirements of the program to collect their post-service benefit. Since this is the first program year, grantees should offer ACMs some flexibility on completion of program requirements above and beyond the 1,700 hours if that was not conveyed explicitly in writing to the members at the beginning of the program year, or if experience shows that the additional requirements were unrealistic. Policy — Full- Time ACMs CurreAtt Policy — Release from Term of Service for Compelling Personal Circumstances Consistent with the attached Diana Algra/Gary Kowalczyk memo issued in Update #1 dated January 1995, grantees may allow full-time ACMs who have not completed their service hour requirements to receive pro-rated education awards if the reasons for the shortfall are compelling personal circumstances as determined by the grantee. Programmatic situations that are out of the control of the ACM may also be determined to be compelling personal circumstances. Please note that CNS Trust Fund Regulations state that, at a minimum, ACMs must have completed at least 15 percent (255 hours for full-time members and 135 hours for part-time members) of the statutorily required service hours to receive a pro-rated education award under any circumstances. Grantees may allow ACMs who are unable to complete their term of service within one year due to temporary suspension of service for compelling personal circumstances to continue with the program the following year, assuming the program is renewed and has the necessary resources to support the additional ACMs. An ACM may also complete the term of service at another site it both sites approve. It by the end of the year ACMs have been paid all of their allocated living allowance because they continued receiving payments during the temporary suspension, they may not receive additional living allowance as they complete their term of service. Grantees may; however, use local matching funds for this purpose. It ACMs did not receive a living allowance during their temporary suspension, they should be paid the remainder of their living allowance as they complete their terms of service. New Policy -- Release from Completing Hours at End of Term The Corporation hereby authorizes grantees to provide pro-rated educational awards to full-time ACMs who are close to (within 5 percent or 85 hours) completion of 1,700 hours but are unable to do so because they are facing the one year limit and/or the reason for this small short-fall in their hours is determined by the grantee to be compelling. Any short-fall should be made up by the ACM on the honor system through future volunteer work: Grantees may determine that full-time ACMs who tall more than 5 percent short of 1,700 hours for other than compelling personal circumstances, but who otherwise successfully complete their terms (and who have completed at least 900 hours of service) are eligible to receive a part-time educational award. Grantees have the authority to approve a fixed part-time educational award of$2,362.50 in such instances. , • Grantees may determine that ACMs who do not complete 1,700 hours because of chronic truancy, tardiness, performance problems or other non- compelling personal circumstances are not eligible for any portion of an educational award. Award Policy — Criminal Charge ACMs who are officially charged with a violent felony, or with sale or distribution of a controlled substance during a term of service will have their service suspended without a living allowance and without receiving credit for hours missed. They may resume AmeriCorps service if they are found not guilty or if the charge is dismissed. If ACMs who have been cleared of such charges are unable to complete their terms of service within one year, they may accept a pro-rated education award as long as they have completed at least 15 percent (255 hours full-time/ 135 hours part-time) of their service. ACMs may elect to continue with their service beyond the first year assuming the program is renewed and the grantee has the necessary resources to absorb any additional costs. Once again, the term of service may be completed at another site, if both sites approve. ACMs who are convicted of a criminal charge as described above must be terminated for cause from the program, and they are not eligible for any portion of an educational award Policy Part-time ACMs The CNS statute allows part-time ACMs up to two years (or three years if they were enrolled in an institution of higher education during any part of their term of service) to complete their 900 hours of service. Accordingly, grantees have more flexibility in addressing the problem with part-time, one- year programs whose members are unable to perform 900 hours and successfully complete the program in the allotted period. Proposed Award Police — Compelling Personal Circumstances Grantees may offer two options to part-time ACMs in one-year programs who are short of the required 900 hours because of compelling personal circumstances. The following options apply only to ACMs who have completed at least 15 percent of their service hours. Option 1: Grantees may allow ACMs unable to complete all of the required hours to receive a pro-rated award at the end of the year; or Option 2: Grantees may allow ACMs to continue to serve past the first year if the program will continue for a second year and adequate resources will be available to absorb any related additional costs. PLEASE NOTE THAT THE ABOVE POLICIES ARE HEREBY INCORPORATED INTO THE TERMS AND CONDITIONS OF YOUR GRANT AWARD. PLEASE MAKE A COPY OF THIS POLICY AND RETAIN IT WITH YOUR GRANT AWARD RECORDS. /Enclosure 960223 MEMORANDUM TO Commission and Project Directors FROM Diana Algra, Director AmeriCorps`USA Gary Kowalczyk Acting Chief Financial Officer SUBJECT Compelling Personal Circumstances for AmeriCorps Members Several of you have requested additional guidance for determining the circumstances under which an AmeriCorps Member may be released from service and still receive a portion of an education award Our regulations state that, in order for this to occur, there must be compelling personal reasons An individual who is released from a term of service for compelling personal cirscumstances, in 'accordance with -g2522. 230(a) of this chapter, is eligible to receive a pro- rated education or Stafford loan forgiveness award - - - (45 C%FR Part 25-26.30) The Corporation for National Service allows each project director to decide on a case-by-case basis whether the situation warrants a Member receiving a partial award The Corporation feels very strongly, however. that the situation must be beyond his or her control The following arc examples of reasons which could justify the early release of a Member and entitle the person to a portion of an award - Sickness or critical illness of the Member Death or critical illness of a member of the vlcmbcr's mmediate family (spouse, parent. sibling, child, or guardian) 95Crel,.:.23 Termination of a project site if reassignment to another project is not possible, If a Member leaves AmerrCorps service for any of the reasons noted above, and h'as served at lease 15 % of his/ her service ( or 255 hours for full- time service), the Member would be eligible for a portion of the education award corresponding to the period served Generally, the following situations would not justify the Member receiving an award terminating to go back to school, terminating to get a job', terminating because the Member finds that he or she doesn't enjoy the work. terminating because of size'of the living allowance, or terminating to move to another part of the country While these reasons for leaving may seem justifiable to the AmerrCorps Member, the service activity and the community will suffer Part of national service is based on a commitment to completing the job If the Member resigns for any of these reasons or other reasons that arc within his or her control, the individual should receive no portion of the AmerrCorps education award Project directors arc to make these determinations and indicate the reason for early termination on the End of Term of Service forms The decisions should be based on the criteria contained above Finally, since we have already begun receiving forms for Members who have ended their service early, it is important that we have a list of all of the personnel who have the authority to certify the circumstances of a Member's departure. This is particularly important if the Member has terminated for compelling reasons and is entitled to a partial award. We cannot make an award to any individual unless we have' on file the name of the official who has certified their termination on the End of Term of Service Form • If you wish to deligate this authority--which you may if you have numerous Members or local project sites--vou must send a letter naming those individuals to the National Service Trust. Corporation for National Service. 1201 Ncw York Avenue, NW, Washington, D C 20525 We would like to thank you for the outstanding effort you have shown in processing AmerrCorps Members and gearing up for their work If you have any questions relating to the education award, please call (202) 606-5000. extension 347 96W?23 AMERICORPS � irk AL & STATE r NATION July 31, 1995 GRANTS POLICY GUIDANCE CE #3 TO: State Commission Directors National Direct Contacts FROM: Michael Kenefick Director of Grants and Contracts Diana Rodriguez Algra Director of AmeriCorps State and National RE: I. ACMs Serving in the Armed Forces Reserves II. Programs with Part-Time Participants III. Special Abbreviated Service Programs IV. Voter Registration I. ACMs Serving in the Armed Forces Reserves Generally, the Reserves of the U.S. Army, U.S. Navy, U.S. Air Force, U.S. Marine Corps, U.S. Coast Guard, the Army National Guard and the Air National Guard require reservists to serve one week-end a month plus 12 to 15 days a year (hereafter referred to as the two-week active duty service). To the extent possible, grantees should seek to minimize the disruption in ACMs' AmeriCorps service as a result of discharging responsibilities related to their reservist duties. If ACMs have a choice of when to fulfill their annual two-week active duty requirement, they should do so when it will not disrupt their AmeriCorps service. In instances where the dates of active duty are inflexible and conflict with AmeriCorps service, ACMs should be granted a leave of absence for the 9602:^3 two-week period of active duty service in the Reserves. ACMs may not receive time-off for additional Reserves-related service beyond the two- week active duty service. No AmeriCorps service credit is earned for the once-a-month week-end service in the Reserves. Grantees should credit ACMs for AmeriCorps service hours during their two weeks of active duty service in the Reserves if it occurs during their AmeriCorps service. The ACM would receive credit for the number of hours he or she would have served during that period had there been no interruption. For example, if a full-time ACM is signed up to serve 30 hours of AmeriCorps service one week and 40 hours of AmeriCorps service on the following week, she or he would receive 70 hours of AmeriCorps service credit for the two weeks of active duty service regardless of the actual number of hours served in the Reserves. Reservists in the U.S. Armed Forces receive compensation for their mandatory two-weeks of active duty service. The compensation regulations governing the Army and Air National Guard may vary by state. Grantees should continue to pay the living allowance and provide health care and child care coverage for the two-week period of active duty. II. Programs with Part-Time Participants Grantees can design programs that require part-time ACMs to serve more than 900 hours but less than 1700 hours. For example, grantees may design programs that require part-time ACMs to serve x,000 hours in order to successfully complete their term of service. CNS funds may be used to pay for 85 percent of the applicable minimum living allowance rate for service hours ranging from 900 to less than 1700. In general, part-time ACMs are not eligible foi health care and child care. However, part-time ACMs who are performing their service on a full-time basis (i.e. 37.5 hours or more per week) for an extended period of two months or more can receive health care benefits and, if they are eligible, receive child care as well. Upon successful completion of their term of service, part-time ACMs would receive a part-time educational award ($2,362.50). Grants Policy Guidance #3 2 Italy 31, 1995 e.' 96G ° 3 iJn ZeL` III. Special Abbreviated Service Programs CNS has received several requests from grantees to approve shortened (i.e. less than 900 service hours), part-time AmeriCorps programs, to be run particularly during the summer months. Under special circumstances, grantees may, with the Corporations prior approval, implement a shortened program for a concentrated period such as summer. These shorter programs must require ACMs to serve full- time or close to full-time for the stipulated period. In no case will the Corporation support a shortened program under which ACMs would serve just a few hours a week over an extended period without a concentrated full- time period of service. Beginning with the 1996 grant application, grantees may request such shortened programs specifically as a component of their new or renewal proposal, or submit a separate application especially for this type of shorter program. IV. Voter Registration A. Voter Registration as a Service Activity Grantees may not use Corporation funds to conduct voter registration drives. The Corporation does not recognize voter registration drives as an acceptable service activity for AmeriCorps members. Even non-partisan voter registration efforts are prohibited. B. Registering ACMS to Vote Grantees should encourage ACMs to register to vote by allowing them to register during their service hours. Grantees may also provide ACMs with transportation to and from the voter registration office. The time spent on registering to vote can be counted as part of the 20 percent of non-direct service hours. Grants Policy Guidance 03 3 July 31, 1995 O,1 C 09 EXHIBIT D Q 2 ,U AmeriCorps National Service CORPORATION October 10, 1995 FOR NATIONAL © SERVICE. Scott Kieselbach Community Partnership Office 140 E. 19th Avenue, Suite 100 Denver, CO 80203 Re: Grant # 94ASCCO006 Dear Mr. Kieselbach: The Corporation for National and Community Service by this letter hereby authorizes the Colorado Commission on National and Community Service to expend unexpended funds from Year 1 funding for Year 2 program funding. These funds are available in accordance with the general conditions of the above agreement for the AmeriCorps program, the program budget, all program negotiations and all understandings reached to date. We are unable to provide a formal amendment to the Cooperative Agreement which will reflect the total AmeriCorps funding for your second year program at this time. If you have any questions concerning this authorization or any other issues, please contact Monica Holman at (202) 606-5000 ext. 425. Sincerely, Simon G. Woodard Senior Grants Officer 1201 New York Avenue.NW Washington.DC 20525 Telephone 202£A65000 C.eriang Things Done. AmeriCorps.National Service 9p6 12? Am Learn and Serve erica v l i' Nauooal Senior Service Caps EXHIBIT E �`��,R{ C p9A AmerfCorps National Service Co RPO RATIO N FOR NATIONAL November 8, 1994 ©sERVICE Mr. Mike Reddy • Executive Director Community Partnership Office 140 E. 19th Ave. Suite 100 Denver, Colorado 802O3 Re: Grant 94ASCCO006 Dear Mr.Reddy: The term of Cooperative Agreement 94ASCCO006 is from August 1, 1994 through December 31, 1995. The purpose of the August 1, 1994 start date was to encourage the State's*grantee's to incur costs to get their programs online by September to be able to participate in the AmeriCorps Launch Activities. All allowable grant related expenditures incurred by the grantee% during this period could be considered as a match. If you need any further assistance, please contact Michael Arthur of my staff at (202) 606-8070 ext.531. ' Sincerely, jeti(% Michael Kenefick Grants Officer 1100 Vocriow A.rn<c.Mc' w1.p70aron DC 2085 Tckplwoc 20(609000 sy(��,,-�� c%2026064906 si EXHIBIT C AMERICORPS*NATIONAL OPERATING SITE QUARTERLY REPORT National Direct, Federal, Tribal, and Territorial Programs 1. Operating site: Name Location 2 Operating Site ID# : a Corporation Grantee Name: 4. Mark the reporting quarter to which this form applies: First Quarter _Second Quarter Third Quarter _ Fourth Quarter (10/1-12/31) (1/1-3/31) (4/1-6/30) (7/1-9/30) 5. Name of person completing this report: & Position of person completing this report: 7. Telephone number: & Fax number: 9. e-mail address (if available): 10. Members and Service Hours [Insert data into table! No. of No. of No. of No. of Members No. of Total Total Members Members Members who left the Members who Members Members - allotted to enrolled on who served sites during the -joined the sites service hours service hours your site last day of entire 3rd Qtr. during the during the to date 3rd Qtr. 3rd Qtr. 3rd Qtr 3rd Qtr. Full Time Part Time 11. Please provide estimates of the following: (a) Total number of non-AmeriCorps Member volunteers who were involved in AmeriCorps service activities this quarter: (b) Total hours of AmeriCorps service activities completed by non-AmeriCorps Member volunteers this quarter. -SAMPLE QUARTERLY REPORT-DO NOT USE- 96C.22,3 u 12. Summary of Progress this Reporting Quarter Toward Accomplishing Annual Objectives: In each section below, briefly restate your objectives and describe progress toward them this quarter. Where available, describe relevant evaluation data. Note evaluation activitiesin which you have engaged. (a) Direct Service Objectives: -DRAFT: Use for 3rd Quarter Only- 960223 (b) AmeriCorps Member Development Objectives: Briefly restate your objectives and describe progress toward them this quarter. (c) Community Building/Strengthening Objectives: Briefly restate your objectives and describe progress toward them this quarter. -SAMPLE QUARTERLY REPORT-DO NOT USE- 960223 13. Other Accomplishments this Quarter: (Make note of any accomplishments or"things gotten done" not described above.) 14. Unique successes or "great stories": (Include stories that would best communicate to the public how AmeriCorps service gets things done. Particularly helpful are stories that include numerical results and creative solutions.) -SAMPLE QUARTERLY REPORT-DO NOT USE- 960223 15. Primary Challenges Encountered this Quarter: (Report on problems resolved and unresolved. obstacles to achieving program objectives, significant sources of delay, program elements not meeting expectations, events or incidents that caused concern.) Primary Training and Technical Assistance Needs this Quarter: Attached to thu quarterly report form is a separate 'training and Technical Assistance Request form. Should you have training or technical assistance needs, complete the attached form and submit it along with your quarterly report. It will be directed to the Training and Technical Assistance Office. Technical assistance is available in many program-related areas, including, among others, organizational development and management issues,fundraising, diversity, and best practices in site-specific skills. -SAMPLE QUARTERLY REPORT-DO NOT USE- 960223 16. National Identity Activities this Quarter: (Report on activities this quarter that fostered the national identity of AmeriCorps. Examples could include new uniforms, signage or publicity materials; projects with other AmeriCorps programs; coordination with State Commissions or Corporation state offices; training members in national skill areas (communication/conflict resolution or CPR/first aid); participation in national service projects (HIV/AIDS awareness training, environmental audits, or citizenship education); graduations or swearing-in ceremonies, use of national recruitment, use of AmeriCorps Member Handbook.) 17. Significant Program Changes this Quarter: (Report staff turnover in management or supervisory positions, changes in partner/sponsor relationships, changes in board membership, AmeriCorps Member attrition etc.) -SAMPLE QUARTERLY REPORT-DO NOT USE- 960223 Definitions Corporation vantee: The organization that received a grant directly from the Corporation is the grantee. Ooeratine site:The final AmeriCorps-funded unit that supervises Members. An operating site has a budget and staff. It is responsible for AmeriCorps Member supervision, record keeping, site administration,etc. Operating sites may receive AmeriCorps budgeted funds from the grantee, or in some cases grantees operate multiple sites directly form a central location. Host oreanizatiop: An organization through which AmeriCorps Members provide services. For example, an AmeriCorps tutoring program might place Members in schools. The schools would be host organizations. Operatinv Site ID#: A Corporation-issued, 14-character identification number based on grant numbers. The first ten characters are the Grant Number. Characters 11 and 12 identify the subgrantee (if one exists),characters 13 and 14 identify the operating site. Please see the attached list to determine your operating site ID number. If your site is not listed,contact your grantee, or your Corporation program officer. Full-time AmeriCorps Member: An AmeriCorps Member serving at least 1700 hours over the course of 9-12 months. Part-time AmeriComs Member: An AmeriCorps Member serving at least 900 hours over the course of up to 2 years, or— if the Member is attending an institution of higher education during service—up to 3 years. (An AmeriCorps Members serving in a-"reduced part-time terms of service" should be considered part-time.) Non-AmeriComs Member volunteers: Individuals who perform direct service in association with an AmeriCorps program but who are not AmeriCorps Members. Information about leveraged" volunteers is valuable for estimating the impact and value of AmeriCorps programs -SAMPLE QUARTERLY REPORT-DO NOT USE- 960223 AMERICORPS FINANCIAL STATUS REPORT (Short Form) Aggregate U Sub-grantee (Follow Instructions on back) Page of Pages 1.Federal Agency or Organization to Which Report is Submitted 2.Federal Grant Number Assigned by Corporation for National Service 3.Recipient Organization(please include name and complete address and zip code) 4.Employer Identification Number 5.Recipient Account Number(or Identifying Number) 6.Final Report 7.Basis Yes CI No D Cash CI Accrual 6.Funding/Grant Period(See Instructions) 9. Period Covered by this Report From:(Monts,Day Year) To:(Month,Day. Year) From:(Month,Day Year) To:(Month.Day, Year) li III 10.Transactions: Previously Reported This Period Cumulative a. Total Outlays b. Recipient Share of Outlays t Outlays from Section A-E (see-instructions for 10.6.on back) _- -- 2.Outlays from Section F c. Federal Share of Outlays 1.Outlays from Section A-E (see instructions for 10.c on back) 2.Outlays from Section F d. Total Unliquidated Obligations e. Recipient Share of Unliquidated Obligations f. Federal Share of Unliquidated Obligations g. Total Federal Share(sum of lines c.1.,c.2.,and f.) h. Total Federal Funds Authorized For This Funding Period I. Unobligated balance of Federal Funds(sum of line h.minus line g.) 11. Not applicable to AmeriCorps grants.Indirect cost should be Included as part of administrative cost 12.Remarks: Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation. 13.Certification: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unliquidated obligations are for the purposes set forth in Me award documents. Name (typed or printed) Title(typed or printed) Telephone Number(please include area code, number and extension) Date Report Submitted Signature of Authorized Certifying Official — Standard Focal 28� —l/ aAe�(RR�EVr e4e-8I8) BOMB Approval No.case. MB 9 Presentee by O 0860223 AMERICORPS FINANCIAL STATUS REPORT (Short Form) Please type or print legibly. The following general instructions explain how to use the form itself. You may need additional information to complete certain items correctly or to decide whether a specific item is applicable to this award. Usually, such information will be found in the Federal agency's grant regulations or in the terms and conditions of the award. You may also contact the federal agency directly. 1., 2., and 3. Self-explanatory. 4. Enter the employer identification number assigned by the U.S. Internal Revenue Service. 5. Space Reserved for an account number or other identifying number assigned by the recipient. 6. Check yes only if this is the last report for the period shown in item 8. 7. Based on the accounting system of grantee or sub-grantee. 8. Unless you have received other instructions from the awarding agency, enter the beginning and ending dates of the current funding period. If this is a multi-year program, the Federal agency might require cumulative reporting through consecutive funding periods. In that case, enter the beginning and ending dates of the grant period, and in the rest of these instructions, substitute the term"grant period"for "funding period? 9. Self-explanatory. 10. The purpose of columns I, II, and .11 is to show the effect of this reporting period's transactions on cumulative financial status. The amounts entered in column I will normally be the same as those in column III of the previous report in the same funding period. If this is the first or only report of the funding period, leave columns I and II blank. If you need to adjust amounts entered on previous reports, footnote the column I entry on this report and attach an explanation. 10.a. Enter total program outlays less any rebates, refunds or other credits. For reports prepared on a cash basis, outlays are the sum of actual cash disbursements for direct costs for goods and services, the amount of indirect expenses charged, the value of in-kind contributions applied, and the amount of cash advances and payments made to sub-recipients. For reports prepared on an accrual basis, outlays are the sum of actual cash disbursements for direct charges for goods and services,the amount of indirect expense incurred, the value of in-kind contributions applied, and the net increase or decrease in the amounts owed by the recipient for goods and other property received,for services performed by employees, contractors, subgrantees and other payees, and other amounts becoming owed under programs for which no current services or performances are required, such as annuities, insurance claims, and other benefit payments. lab. Breakout Recipient (non-Federal) share of outlays for this period into sections A through E and Section F"Other Participant Support Cost,"as submitted in your application and included in the grant award. Enter outlays for Sections A through E in 10.b.1. and Section F"Other Participant Support Cost" in 10.b.2. 10.c. The Federal Share would include only the Corporation for National Service share. Breakout Federal share of outlays for this period into Sections A through E and Section F-"Other Participant Support Cost,"as submitted in your application and included in the grant award. Enter outlays for Sections A through E in 10.c.1. and Section F"Other Participant Support Cost" in 10.c.2. 10.d. Enter the amount of unliquidated obligations,to subgrantees and contractors. Unliquidated obligations on a cash basis are obligations incurred, but not yet paid. On an accrual basis,they are obligations incurred, but for which an outlay has not yet been recorded. Do not include any amounts on line 10.d. that have been included on lines 10.a., b., or c. On the final report, line 10.d. must be zero. 10.e.-g. Setf-explanatory. 10.h. Enter the total amount of Corporation for National Service funding in your grant or subgrant. 10.1. Self-explanatory. 960223 '� MEMORAMU � � Weld County Board of Commissioners To Barbara Kirkmeyer, ChairpersonD„e February 15. 1996 COLORADO From Walter J. Speckman. Human Resources Executive Director Contract Between Employment Services of Weld County and Subject Larimer County Employment and Training Services Enclosed for Board approval is a contract between the Larimer County Employment and Training Services and Employment Services of Weld County for the operation of the Weld County Youth Conservation Corps, AmeriCorps Program. This contract is a result of a collaborative grant proposal submitted by Larimer County Employment and Training Services and Weld County Employment Services to operate the AmeriCorps Program. Funding provided for the program is $101,356.00 and the period of performance is November 10, 1995 through November 10, 1996. If you have any questions, please telephone me at 353-3800. 960223 ya Hello