HomeMy WebLinkAbout990102.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR COPIES OF COUNTY RECORDS AND AUTHORIZE
CHAIR TO SIGN -VALUECHECK, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Copies of County
Records between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, and ValueCheck, Inc., with terms and conditions being as
stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Agreement for Copies of County Records between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, and ValueCheck, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of January, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
D�COUNTY, CO( ORADO
ATTEST: lifitil
,
Dalq K. Hall, Chair
Weld County Clerk :nth s dd;
i��iui iit a,'. fit./-,lam'pE U—
J
[.p / Barbara J. Kirkmeyer,/�to-Tem
BY:
Deputy Clerk to e• = •1 ��
eorg E. Baxter
AP E TO FORM: EXCUSED DATE OF SIGNING (AYE)
M. J. Geile
Attorney EXCUSED DATE OF SIGNING (AYE)
Glenn Vaad
(1-L' , d f1, F/, 14_1 me,deck /4-S 990102
BC0027
a
rito
TO: Stan Willis, , Weld Count Ty Aas rersor
Art ilis, Weld County Treasurer
WIlDFROM: Bruce T. Barker, Weld County Attorney
€ DATE: January I1, 1999
COLORADO RE: Agreement for Copies of County Records with
ValueCheck, Inc.
Attached is the original of an agreement for copies of County records with ValueCheck, Inc.
This Agreement is our standard form and allows for the disclosure of the records at the
request of the company. Although our system now is much more streamlined than it was two
years ago when we set up this agreement form, I think it is wise to continue using the form so
that we may spell out in writing what is required of companies or individuals when they make
such requests. I ask that both of you sign the agreement and send it back to my office so that I
may place it on the Agenda for the Board of County Commissioners.
Please feel free to call me at extension 4390 if yotrih,thave any questions.
ce er
eld Co ty Attorney
BTB/db:MemoNaluecopy.wpd
Attachment
pc: Renee Fielder
99b/off.
AGREEMENT FOR COPIES OF COUNTY RECORDS
THIS AGREEMENT is made and entered into this <) `j day of Drtr' r ,
199by and between ValueCheck, Inc., whose address is P.O. Box 260576, Highlands Ranch,
Colorado 80163-0576, hereinafter referred to as "ValueCheck," and the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, whose address is
915 Tenth Street, Greeley, Colorado 80631, on behalf of the Weld County Assessor's Office and
the Weld County Treasurer's Office, hereinafter referred to as "Weld County."
WITNESSETH:
WHEREAS, the Weld County Assessor's Office and the Weld County Treasurer's Office
generate certain data and information in the course of their work on property tax matters in the
County of Weld, State of Colorado, which data and information are stored electronically on
computer tapes and/or discs, and
WHEREAS, ValueCheck desires to obtain copies of the electronically stored data and
information, and to reformat the data and information in a fashion which is desired by
ValueCheck and
WHEREAS, ValueCheck has previously requested copies of said data and information,
pursuant to the provisions of Sections 24-10-201, et seq., C.R.S., and
WHEREAS, Weld County has a capacity to provide copies of such electronically stored
data and information to ValueCheck by disk at a cost which ValueCheck agrees is reasonable and
which ValueCheck agrees to pay at the time of receiving the copies of such data and information.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from the date of signature as set
forth below to and until one year from that date, and shall be automatically
renewed for successive one year terms thereafter, unless sooner terminated by
either party as allowed herein.
2. DATA AND INFORMATION TO BE SUPPLIED: Weld County agrees to
provide copies of that portion of the Weld County Assessor's Office data base
which includes all of those data elements which are described in the attached
Exhibit "A." Data elements may be added to or subtracted from those set forth in
Exhibit "A" without any modifications to this Agreement and/or prior approval by
the Board of County Commissioners of Weld County; however, any additions to
Page 1 of 4 Pages
•
or subtractions from the data element list in Exhibit "A" shall be made only upon
the prior written approval of Weld County Assessor and the Weld County
Treasurer.
3. PAYMENT FOR COPIES OF DATA AND INFORMATION: ValueCheck
agrees to pay for the costs incurred by Weld County in providing the copies of
data and information described in Section 2., above. Those costs incurred shall be
according to the rates listed in the attached Exhibit "B." ValueCheck agrees that
those costs set forth in Exhibit "B" are fair and reasonable and understands and
agrees that the rates may be changed by Weld County at any time to reflect
increases or decreases in the costs to Weld County for producing such copies of
data and information. ValueCheck agrees to pay for those copies run by Weld
County at the request of ValueCheck at the time of its receipt of the copies.
4. METHOD OF DELIVERY:
A. Weld County agrees to provide the copies of the data and information set
forth in Section 2., above, on disks which shall be paid for by ValueCheck
as part of the cost of obtaining the data, at a standard density agreed to by
the parties.
B. Weld County agrees to format each record in the same manner and agrees
to apprise ValueCheck of the length of each record, blocking factors,
coding factors, and any other pertinent information. Record length is
described as "fixed."
C. Weld County agrees to provide ValueCheck with the file descriptions and
tape layouts of the data and information and all necessary tables to decode
the file elements.
5. REPRESENTATIONS:
A. Weld County represents that it will use its best efforts to provide accurate
data and information to ValueCheck pursuant to the terms of this
Agreement. Weld County does not, however, guarantee the accuracy of
the data and information provided. All Weld County Assessor's Office
and Weld County Treasurer's Office data and information are subject to
change, correction, addition, or deletion without notice to ValueCheck.
B. ValueCheck represents that it will not, under any circumstances, resell the
raw data and information provided by Weld County to any third party.
C. The parties hereto agree that this Agreement and the signature of the Weld
Page 2 of 4 Pages
County Treasurer hereon shall not act as a delegation of the authority
vested in the Weld County Treasurer, pursuant to Section 39-10-115,
C.R.S., to certify, in writing, the full amount of taxes due upon any parcel
of real property and mobile home in Weld County, and all outstanding
sales for unpaid taxes as shown by the records of the Weld County
Treasurer's Office or the records of the Motor Vehicle Division of the
Department of Revenue, State of Colorado.
6. MISCELLANEOUS:
A. This Agreement shall be binding upon and inure to the benefit of Weld
County and ValueCheck and their respective successors and assigns.
B. No alteration or variation of the terms of this Agreement shall be valid
unless made in writing and signed by both of the parties.
C. This written Agreement is the entire understanding of the parties with the
respect to the subject matter hereof, and may not be changed or modified
except as stated in paragraph 5.B., above.
D. Weld County may terminate this Agreement at any time by giving
ValueCheck a thirty (30) day written notice or it may be terminated at any
time without notice upon a material breach of the terms of this Agreement
by ValueCheck.
E. ValueCheck shall indemnify Weld County, its officers and employees
against liability for injury and damage caused by any negligent act or
omission of any of ValueCheck employees or volunteers or agents in the
performance of this Agreement or in the reformatting and sale of the data
and information provided to ValueCheck and shall hold Weld County
harmless for any loss occasioned to ValueCheck as a result of the
performance of this Agreement by Weld County.
F. No portion of this Agreement shall be deemed to constitute a waiver of
any immunities the parties or their officers or employees may possess, nor
shall any portion of this Agreement be deemed to create a duty of care
with respect to any persons not a party to this Agreement.
G. No portion of this Agreement shall be deemed to create an obligation on
the part of Weld County to expend funds not otherwise appropriated in
each succeeding year.
Page 3 of 4 Pages
990/0 }
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 18th day
of Januar , 19` 9.
ATTEST: y,; ;./�i. COUNTY OF WELD, STATE OF
CLERK T A'I ��Q COLORADO BY AND THROUGH THE
✓� E ' ,\ BOARD OF COUNTY COMMISSIONERS
1 1861 Yf4 Af /C�
BY: lv� :�- �' BY.�
Deputy Clerk to the G��*�: ky � lelai—
Dale K. Hall , Chair
(01/18/99)
APPROVED AS TO CONTENT: APPROVED AS TO CON FEN :
/ ..o,,,,:(711ye .(A %(,4'2 �� tea-
BY: `i1 By
— 1rr�n,k,a�e/ ounty Assessor Arthur Willis, II, Weld County Treasurer
��Iffoic:. / c,s,sS,ok ,,
APPROVED AS TO CONTENT:
21-e----------77�`� ;
BY:
Director, Systems and Computer Technology Corporation
VALUECHECK, INC.
BY:
amen- its l. k h-w e-te, I---- 4 PPE•aq
Title: -P(` „e,„,,,--,-- „vastAg 4. y.�O
•
SUBSCRIBED AND SWORN to before me this 667t day of
-Jig , 19q ) . •
. :O
it
WITNESS my hand and official seal. lc - OF COQ
t saC'
Not Ty lic -
My commission expires: —
M Carnmtspnn sire,Of,27 2(i0l.
Page 4 of 4 Pages
990/6).
FILE DESCRIPTION:
WELD COUNTY ASSESSOR ADMINSTRATIVE & DETAIL DATA FILE LAYOUT
FIELD NAME FIELD TYPE & SIZE DESCRIPTION OF FIELD
ACCOUNTNO Varchar2(30) Account Number
YEAR Varchar2(4) Assessment Year
PARCELNBR Varchar2(18) Parcel Number
PARCELSPC Varchar2(4) Parcel Space
PARCELSEQ Varchar2(2) Parcel Sequence
• TAXAREA Varchar2(6) Tax Area
OWNERNAME Varchar2(50) Owners Name
MAILNAME Varchar2(50) Mailing Name
OWNSTRT1 Varchar2(50) Owners Street Address, Mailing, line 1
OWNSTRT2 Varchar2(50) Owners Street Address, Mailing, line 2
OWNCITY Varchar2(40) Owners City, Mailing
OWNSTATE Varchar2(2) Owners State, Mailing
OWNZIP Varchar2(10) Owners Zip, Mailing
LEGAL Varchar2(500) Legal Description of Property
ACRES Number(9,3) Total Acres (lot size)
GROSSSF Number(15,4) Total Square Foot(lot size)
ASSESSVAL Number(12) Total Assessed Value
ACTVAL Number(12) Total Actual Value
LEA Varchar2(8) Land Economic Area
SITEADDR Varchar2(6) Situs Address
SITEDIR Varchar2(2) Situs Direction(N,S,E,W)
SITESTREET Varchar2(22) Situs Street
SITETYPE Varchar2(6) Situs Type
SITECITY Varchar2(24) Situs City
BOOK Varchar2(6) Book Number/Clerk & Recorder
PAGE Varchar2(7) Page Number/Clerk & Recorder
RECPTNO Varchar2(10) Reception Number/Clerk& Recorder
1
EXHIBIT "A"
FIELD NAME FIELD TYPE & SIZE DESCRIPTION OF FIELD
DOCFEE Number(8,2) Doc Fee/Clerk& Recorder
SALEDT Date Sale Date
PREPARC Varchar2(12) Previous Parcel Number
PRESPACE Varchar2(4) Previous Space Number
PRESEQ Varchar2(2) Previous Sequence Number
BUILDING NO Varchar2(5) Building Number
PROPTYPE Varchar2(15) Property Type
CONDITION Varchar2(15) Property Condition
QUALITY Varchar2(15) Property Quality
YRBLTI Number(15) Year built for Built As One
BLTAS 1 Number(15) First Built As Classification Code
BLTASSF 1 Number(11) First Built As Square footage
i
HVAC I Number(15) Heat/Cool Code
EXTERIORI Varchar2(25) Exterior Construction Type
ROOMS 1 Number(3) Number of Rooms
BEDROOMS 1 Number(3) Number of Bedrooms
YRBLT2 Number(15) Year built for Built As Two
BLTAS2 Number(15) Second Built As Classification Code
BLTASSF2 Number(11) Second Built As Square footage
HVAC2 Number(15) Heat/Cool Code
EXTERIOR2 Varchar2(25) Exterior Construction Type
ROOMS2 Number(3) Number of Rooms
BEDROOMS2 Number(3) Number of Bedrooms
OCCS1 Number(6) First Occupancy Code
OCCSPERC1 Number(15,4) First Occupancy Code Percent of Total
OCCS_ABST1 Varchar2(10) First Occupancy Abstract
OCCS2 Number(6) Second Occupancy Code
OCCSPERC2 Number(15,4) Second Occupancy Code Percent of Total
OCCSABST2 Varchar2(10) Second Occupancy Abstract
2
FIELD NAME FIELD TYPE & SIZE DESCRIPTION OF FIELD
DETTYPE1 Varchar2(10) Detail Type One
DET DESC1 Varchar2(50) Detail Description One
DET UNITS 1 Number()5) Unit Count for Detail One
DET_TYPE2 Varchar2(10) Detail Type Two
DET_DESC2 Varchar2(50) Detail Description Two
DETUNITS2 Number(15) Unit Count for Detail Two
DET_TYPE3 Varchar2(10) Detail Type Three
DET DESC3 Varchar2(50) Detail Description Three
DETUNITS3 Number(15) Unit Count for Detail Three
DET TYPE4 Varchar2(10) Detail Type Four
DET DESC4 Varchar2(50) Detail Description Four
DET_UNITS4 Number(15) Unit Count for Detail Four
DET_TYPE5 Varchar2(10) Detail Type Five
DET_DESC5 Varchar2(50) Detail Description Five
DET UNITS5 Number(15) Unit Count for Detail Five
DET_TYPE6 Varchar2(10) Detail Type Six
DET_DESC6 Varchar2(50) Detail Description Six
DETUNITS6 Number(15) Unit Count for Detail Six
DET_TYPE7 Varchar2(10) Detail Type Seven
DET_DESC7 Varchar2(50) Detail Description Seven
DETUNITS7 Number(15) Unit Count for Detail Seven
DET_TYPE8 Varchar2(10) Detail Type Eight
DET DESC8 Varchar2(50) Detail Description Eight
DET_UNITS8 Number(15) Unit Count for Detail Eight
DET TYPE9 Varchar2(10) Detail Type Nine
DETDESC9 Varchar2(50) Detail Description Nine
DET UNITS9 Number(15) Unit Count for Detail Nine
DETTYPE10 Varchar2(10) Detail Type Ten
DETDESC10 Varchar2(50) Detail Description Ten
3
FIELD NAME FIELD TYPE & SIZE DESCRIPTION OF FIELD
DET UNITSIO Number(15) Unit Count for Detail Ten
DET_TYPE11 Varchar2(10) Detail Type Eleven
DET_DESC11 Varchar2(50) Detail Description Eleven
DET UNITS 11 Number(15) Unit Count for Detail Eleven
DET_TYPE12 Varchar2(10) Detail Type Twelve
DET_DESC12 Varchar2(50) Detail Description Twelve
DETUNITS12 Number(15) Unit Count for Detail Twelve
DET_TYPE13 Varchar2(10) Detail Type Thirteen
DET DESC 13 Varchar2(50) Detail Description Thirteen
DET UNITS 13 Number(15) Unit Count for Detail Thirteen
DET TYPE 14 Varchar2(10) Detail Type Fourteen
DETDESC14 Varchar2(50) Detail Description Fourteen
DET UNITS 14 Number(15) Unit Count for Detail Fourteen
DET_TYPE15 Varchar2(10) Detail Type Fifteen
DET_DESC15 Varchar2(50) Detail Description Fifteen
DET UNITS 15 Number(15) Unit Count for Detail Fifteen
DET_TYPE16 Varchar2(10) Detail Type Sixteen
DET DESC 16 Varchar2(50) Detail Description Sixteen
DET UNITS 16 Number(15) Unit Count for Detail Sixteen
DET TYPE 17 Varchar2(10) Detail Type Seventeen
DET DESC17 Varchar2(50) Detail Description Seventeen
DET UNITS17 Number(15) Unit Count for Detail Seventeen
DET_TYPE 18 Varchar2(10) Detail Type Eighteen
DET DESC18 Varchar2(50) Detail Description Eighteen
DET_UNITS 18 Number(15) Unit Count for Detail Eighteen
DETTYPE19 Varchar2(10) Detail Type Nineteen
DETDESC19 Varchar2(50) Detail Description Nineteen
DET_UNITS19 Number(15) Unit Count for Detail Nineteen
DET_TYPE20 Varchar2(10) Detail Type Twenty
4
FIELD NAME FIELD TYPE & SIZE DESCRIPTION OF FIELD
DET DESC20 Varchar2(50) Detail Description Twenty
DETUNITS20 Number(184) Unit Count for Detail Twenty
*Record length is 2963 this includes the Carriage return/Line feed at the end of each record.
5
EXHIBIT "B"
RATE FOR WELD COUNTY ASSESSOR
INFORMATION COMPUTER RUN AND UPDATES
Computer run for all Weld County Assessor real property: $250.00* per run.
Updates of Weld County Assessor real property information $250.00* per update.
*This price subject to change upon review of computer access costs by Weld County Assessor.
M:\WPFILES\AGREE\ASSESSOR.DB
Hello