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Home My WebLink About962245.tiff CE E.. TC) T! = 1I H \ LI,s brie) _IL iIr I 4SEE-N;')cir\0, G -'qlki DI Ile Final 1997 Budget 01-11\11 �I A (, U 962245 `l 10c& dill 000r WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 October 15, 1996 Weld 911 Emergency Telephone Service Authority Board 915 Tenth Street Greeley, CO 80631 Dear Board Members; The 1997 budget for the Weld 911 Emergency Telephone Service Authority Board totals $844,676. The budget includes revenue of $423,250 from the E911 surcharge, $34,000 from interest earnings, and an estimated $1,160,841 beginning fund balance accruing from previous years. The 1997 budgeted expenditures will support 911 operating costs of $498,370 for equipment upgrade and a backup E911 emergency dispatch unit/center, a $20,000 contingency, a $25,000 emergency reserve and $121,250 in depreciation expense for a total of $844,676. The Board implemented a new policy in 1992 to restrict a portion of cash funds to accumulate an equipment replacement reserve to replace the $727,500 in equipment purchased by the Board to support 911 service. The Board intends to use a six year, straight-line method of projecting equipment life to recover approximately $121,250 each year from 1991. This method would result in a $727,500 equipment replacement reserve by the end of the 1997 budget year. The estimated ending fund balance for 1996 is $1,160,841. Anticipated 1997 ending fund balance is $773,415. An emergency reserve of $25,000, which exceeds the required 3% reserve under the TABOR Amendment, is included in the 1997 budget. Sincerely, Kim Fliethman Secretary/Treasurer Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP) . There are PSAP's in Fort Lupton and Weld County Regional Communications Center. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the E-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1st. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 1996 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. $727,500 in equipment will be depreciated using a straight-line method and a six year life. This depreciation method results in an annualized expense of $121,250. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104 (2) (d) , CRS, 1973 as amended: $ 0 A. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease- purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 1997 to December 31, 1997 Actual Estimated Proposed Final Resources 1995 1996 1997 1997 Beginning Fund Balance $ 742,940 $ 910,016 $ 1,160,841 $ 1,160,841 Estimated Revenue Surcharge 360,000 403,111 423,250 423,250 Interest 17,510 32,312 34,000 34,000 Total Resources 1,120,450 1,345,439 1,618,091 1,618,091 Estimated Expenditures Operations Telephone Charges 110,400 115,157 126,500 126,500 Maintenance 30,000 22,695 28,160 28,160 Building and Grounds 100 1,000 1,000 1,000 Training 0 0 24,396 24,396 Equipment Telephone Equipment 53,000 46,746 115,900 115,900 Installation -0- -0- -0- -0- Depreciation 121,250 121,250 121,250 121,250 Building -0- -0- 382,470 382,470 Contingency -0- 20,000 20,000 Emergency Reserve -0- 25,000 25,000 Total Expenditures 352,750 305,848 844,676 844,676 ENDING FUND BALANCE $ 767,700 51,039,591 S 773,415 S 773,415 BALANCE WITH DEPRECIATION RESERVE $ 863,732 $1,160,841 S 894,665 $ 894,665 Weld 911 Emergency Telephone Authority 1997 1995 1996 1997 1997 Revenues Actual Estimate Proposed Final 3440 Telephone Surcharge $ 360,000 $ 403,111 $ 423,250 $ 423,250 3610 Earnings on Deposit 17,510 32,312 34,000 34,000 Total Revenue $ 377,510 $ 435,423 $ 457,250 S 457,250 Weld 911 Emergency Telephone Authority 1997 1995 1996 1997 1997 Emero Tel Operations Actual Estimate Proposed Final 6345 Telephone Charges $ 110,400 $ 115,157 $ 126,500 $ 126,500 6363 Repair & Maintenance 30,000 22,695 28,160 28,160 6400 Training 0 0 24,396 24,396 6366 Buildings & Grounds 100 1,000 1,000 1,000 Total Expenditures $ 140,500 $ 138,852 $ 180,056 $ 180,056 Weld 911 Emergency Telephone Authority 1997 1995 1996 1997 1997 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 121,250 $ 121,250 $ 121,250 $ 121,250 6940 Equipment 53,000 46,746 115,900 115,900 6940 Installation -0- -0- -0- -0- 6920 Building -0- -0- 382,470 382,470 Total Expenditures $ 174,250 $ 167,996 $ 619,620 $ 619,620 1995 1996 1997 1997 Equipment Actual Estimate Proposed Final 6940CONT Contingency $ 20,000 $ 20,000 $ 20,000 $ 20,000 6940EMGY Emergency Reserve 18,000 25,000 25,000 25,000 Total Expenditures $ -0- $ 38,000 $ 45,000 $ 45,000 RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 1997 BUDGET YEAR. WHEREAS, the Authority Board, on November 19, 1996, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $ 180,056 Capital Outlay 498,370 Depreciation 121,250 Contingency 20,000 Emergency Reserve 25,000 Debt Service -0- TOTAL FUND S 844,676 ADOPTED this 19th day of November, A.D. , 1996. tif ATTEST: -�2�4�� SECRETARY/TREASURER CHAIRMAN AUTHORITY BOARD AUTHORITY BOARD RESOLUTION TO ADOPT MONEY A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 1997, AND ENDING ON THE LAST DAY OF DECEMBER, 1997. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Kim Fliethman, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Kim Fliethman, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 19, 1996, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 844,676 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ 387,426 From sources other than general property tax 457,250 From general property tax levy -0- TOTAL REVENUES $844,676 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this 19th day of November, A.D. , 1996. 7. ATTEST: /L - / SECRETARY/TREASURER CHAIRMAN AUTHORITY BOARD AUTHORITY BOARD Affidavit of Publication STATE OF COLORADO ss. County of Weld, I, April M. Woods of said County of Weld, being duly sworn, say that I am an advertising derk of THE GREELEY DAILY TRIBUNE, and THE GREELEY REPUBLICAN NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN tat eumped nth y - that the same is a daily newspaper of general eed lathe Wed CERE911Ertero_atotaT oearp br the eneuing year 1997.A ma pmpaeed budget has been glad circulation and burWedCou Ya9bednteo° mtroeoardwnuee.Fowl: nb printed and published in the City of pubachepeal aTltepro to be9u pd el Rona ooneroeld si Ca �a meet- Greeley, county ing d the Author 9owd to be Mb on Roost 9w,Weld range mennw y, in said and state; that the notice or Complex,915 J Bbea,Greeley,Colorado,on November 19,1995,at advertisement, of which the annexed is a true copy, has 12'.g9noon.Any Interested ebdorwlthb such Wed County 911 Emergency Telephone Servo Aahalty may Inspect the proposed budget and floor r later any objectionsthereto at anytYroprbrto theflnaladcptbn d thebud been published�� in said daily newspaper for consecutive WELD COUNTY 911 EMERGENCY (daysl Y town that the notice was published in the • WETELEPHONE D COUNTY.Y.RWL0RACO em regular and entire issue of every number of said SECRETARY/TREASURER newspaper during the period apdztime.of publication of DATED: October 19,1999 - The Greeley Daly rrwn. said notice, and in the newspapef•proper and not in a • October 31.1908supplement thereof; that the first publication of said notice was contained in the issue of said newspaper bearing date Thirty-First day of October A.D. 19 96., and the last publication thereof; in the issue of said newspaper bearing date the Thirty-First • day of October A.D. 19 9b. that said The Greeley Daily Tribune and The Greeley Republican, has been published continuously and uninterruptedly during the period of at least six • months next prior to the first issue thereof contained said notice or advertisement above referred to;that said • newspaper has been admitted to the United States mails as second-lass matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. October 31 , 1996 Total Charge : $14.00 Advertising Clerk Subscribed and sworn to before me this • 31st day of October A.D. 19 96 My commission expires 7-28-2000 (// Notary Public Hello