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Home My WebLink About952364.tiffRESOLUTION RE: APPROVE SIXTEEN LOW-INCOME ENERGY ASSISTANCE VENDOR AGREEMENTS WITH VARIOUS ENTITIES AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with sixteen Low -Income Energy Assistance Vendor Agreements between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and the following vendors: 1. Agland 2. All Star Gas 3. American Pride Coop 4. Butane Power and Equipment 5. Greeley Gas Company 6. Keyser Coal 7. Maddox 8. Econogas 9. Public Service 10. Ram Propane 11. Rocky Mountain North Gas (K & N Energy) 12. Sterling Oil Company 13. United Power 14. Weld L -P Gas 15. Wyco L -P Gas 16. Wiggins Coop WHEREAS, the terms are as stated in said agreements, and WHEREAS, after review, the Board deems it advisable to approve said agreements, copies of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex -officio Board of Social Services, that the sixteen Low -Income Energy Assistance Vendor Agreements between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and the above mentioned vendors be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said agreements. 952364 SS0021 �L1 S3 SIXTEEN LEAP AGREEMENTS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 20th day of November, A.D., 1995. unty Clerk to the Board BY' C A k JR 4 > Deputy Clerthe Board AP VEDAS TO FO 10 BOARD OF COUNTY COMMISSIONERS WEL: OUNTY, CO O-�.O Dale K. Hall, Chairma FXCI ISFf) fATF OF SIfNINfl Barbara J. Kirkmeyer, Pro -Tern fl / " Geor E. Baxter (AYE) 952364 SS0021 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT 195C0T -6 1:11;5 Agreement made this -5 day of La/, , by and between the Board of County Comm'ssioners of LY��pif (county), acting by and throug ,, e�� County Department of Social Services and /!/�ffinid ri/�j /' re erred to as Vendor). (vendor name and address) (hereinafter WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35.) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. 'Primary Heating Source' is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 3Oth). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department. within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures -and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible householdsandimmediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and -amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is -subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. CHA� COSSIONERS I Signs ure &Alu/iC ,l SI,mP1,// gift. DALE K. HALL, CHAIRMAN Name and Title (Prin%ed or Typed) (/ Name and Title '424A)h . tve- Company or Business Name ///?,72 in/5 City Zip Code eJ 5/ /9 t4- PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this 24AL day of L, 7..C, by and between the Board of County Commissioners of WELD through the WELD and ALL STAR GAS 212 10th Ave . Greeley, CO 80632 referred to as Vendor). County (county), acting by and Department of Social Services (vendor name and address) (hereinafter WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Householder and g. h. a. b. WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby.mutually agreed: I• The. following definitions shall apply in the interpretation of this Contracts "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" d. "Non -Bulk Fuel" ie a utility company Normally, non -bulk e. "Non -Bulk Fuel" ie in quantity from a needed. Normally, fuel oil. means the County Department of Social Services. an energy source for home heating which ie provided by and is regulated and metered by the utility company. fuel includes natural gas and electricity. an energy source for home heating which may be purchased fuel supplier and stored by the household to be used as bulk fuel includes wood, propane, kerosene, coal and f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. "Estimated Home Heating Conte" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November let through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating coats for an applicant household shall consist of 952364 j. the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i• "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction ofallarrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after -a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writingnolees often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner -acting under a pauthority tstating iatermination especially dangerous o thehealth and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Householdmovesor no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County -Department with ten (10) working days. The Vendor must return such credit balance to the County Department within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor -shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and county Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. b. c. d. IV. a. b. c. d. e. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. General Provisions The term of this Agreement shall be through September 30, 1996. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. The Vendor may not assign this Agreement without the prior written consent of the County Department. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of provision 7(b) of the Agreement, and served by the Vendor, the period's unless the Household owes no balance FUEL continuous service in accordance with the Household moves and is no longer payment will be made to the Vendor, on the Vendor's account. Si nature Ale,/ Sink -4 126/n, / rn4n.4 j e2 Name and Title (Printed or Typed) C'I•. , C.UN •. ISSIONERS gnatute DALE K. HALL, CHAIRMAN Name and Title 4/I Sk,e 67,4.1 O7 enlara/e, / PO BOX 758 Company or Business Name r Address c_26.7- tQ ct ,4 GA? /e7 City /O-ab-cs- ?0(o3/ Zip Code Date GREELEY, CO 80632 city Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this ;?0/4 day of suAp v. , /gfr, by and between the Board of County Commissioners of WELD (county), acting by and through the WELD County Department of Social Services and AMFPIrAN PPIDE COOP INC( 55 W Rrnmley lanp Rrightnn In ROfft (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households: and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. c. d. e. f. g. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. "County Department" means the County Department of Social Services. "Non -Bulk Fuel" is a utility company Normally, non -bulk "Non -Bulk Fuel" is in quantity from a needed. Normally, fuel oil. an energy source for home heating which is provided by and is regulated and metered by the utility company. fuel includes natural gas and electricity. an energy source for home heating which may be purchased fuel supplier and stored by the household to be used as bulk fuel includes wood, propane, kerosene, coal and "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. -"Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November lst-through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction o£ all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of state law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department ep r a ntthat Vendor a Household has been approved for the Basic Program payme a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's paymenta tory, iagreement. enthecluding the V Households failure to abide by an earlier payment q may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department. within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned notification showing returned on behalf of return by the Vendor; 18. All funds due to the to the County Department shall be accompanied by a the Vendor name, the Household's name, the amount the Eligible Household and the date and reason for County Department shall be returned to the County _ 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their. customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. L VENDOR LO0_: Sign re Signature -O-arej Co liNS P.e+ro /Y1,,414, DALE K. HALL, CHAIRMAN Name and Title (Printed or Typed) Name and Title A4nnfrIrevu Pr1d-, Coop Company or Business Name �jr,q'�4-0,.r 9060► City ) Zip Code /0-7-G5 Date PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT �� Agreement made this .4.'47 day of /VO ✓ , -67 by and between the Board of County Commissioners of wFLn (county), acting by and through the wFln County Department of Social Services and BUTANE POWER AND EQUIPMENT P.O.BOX 1447 ,FT - MORGAN, CO 80701 referred to as Vendor). (vendor name and address) (hereinafter WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. a. b. c. d. e. f. g. h. The .following definitions shall apply in the interpretation of this Contract: "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. "County Department" means the County Department of Social Services. "Non -Bulk Fuel" is a utility company Normally, non -bulk "Non -Bulk Fuel" is in quantity from a needed. Normally, fuel oil. an energy source for home heating which is provided by and is regulated and metered by the utility company. fuel includes natural gas and electricity. an energy source for home heating which may be purchased fuel supplier and stored by the household to be used as bulk fuel includes wood, propane, kerosene, coal and "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November lst through April 3Oth). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j• "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household -has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned notification showing returned on behalf of return by the Vendor; to the County Department shall be accompanied by a the Vendor name, the Household's name, the amount the Eligible Household and the date and reason for 18. All funds due to the County Department shall be returned to the County 952364 t Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating coots for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. b. c. d. IV. a. b. c. d. e. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. General Provisions The term of this Agreement shall be through September 30, 1996. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. The Vendor may not assign this Agreement without the prior written consent of the County Department. The Vendor shall comply with all applicable Federal and state law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of provision 7(b) of the Agreement, and served by the Vendor, the period's unless the Household owes no balance continuous service in accordance with the Household moves and is no longer payment will be made to the Vendor, on the Vendor's account. Fisn4ces PI ek - St--c•xe xay Name and Title (Printed or Typed) IRMAN, COUNTY CO. ISSIONERS S nature DALE K. HALL, CHAIRMAN Name and Title f.)0±4 -Ale Pow fly- cc d CQk,ipmeilr Company or Business Name . tZT j/L1(3R'c1 Ali City V Zip Code Date 1O7O/ PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 t995SE? 26 #,'A2:G3 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this 25th day of Sept. 95 Board of County Commissioners of Weld through the Weld and Greeley Gas Company P.O. Box 1200 , by and between the (county), acting by and County Department of Social Services Greeley, Co. 80632-1200 (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. 'Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department' means the County Department of Social Services. d. e. f. 9- h. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. "Non -Bulk Fuel" is an energy source for home heating which maybe purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. 'Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of -_ 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual -home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, -either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least -sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including T e the Vthe Households failure to abide by an earlier payment may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department. within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure theproperuse and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. a. b. c. d. e. General Provisions The term of this Agreement shall be through September 30, 1996. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. The Vendor may not assign this Agreement without the prior written consent of the County Department. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of provision 7(b) of the Agreement, and served by the Vendor, the period's unless the Household owes no balance FUEL VENDOR 52 la_r Signature Rex Hudson District Manager Name and Title (Printed or Typed) Greeley Gas Company Company or Business Name Greeley, Co. 80631 continuous service in accordance with the Household moves and is no longer payment will be made to the Vendor, on the Vendor's account. City Zip Code Sept. 25, 1995 Date DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 Signature ADDENDUM TO LOW-INCOME ENERGY ASSISTANCE PROGRAM ( LEAP ) VENDOR AGREEMENT The following addendum is made to the Agreement between the Board of County Commissioners of Weld (county) and the Greeley Gas Company 1200 11th. Avenue Greely, Co. (address), dated the 25th. day of September 1993: Paragraph 24 of said Agreement is deleted in its entirety and is replaced by the following new paragraph 24: 24. The vendor will make LEAP applications available to their customers, and will refer customers to the place where they can receive assistance in completing the LEAP application. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. FUEL VENDOR CHAIRMAN, COUNTY COMMISSIONERS Signature DALE $. HALL 952364 1995 SEP 25 API 8: 57 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this i- day of , 641.5., by and between the Board of County Commissioners of through the (county), acting by and %% /� I �( County Department of Social Services and '(le S Y CO ` C 1 r� c' Cr(_cPo431 Ole/ o(�e a r/va y 1l Sy-_ C�Yee ke( (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXVI. of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the partieshereto desire to establish an arrangement -to carry out the provisions of this Act and -to assure that funds available under thin Act are used in accordance therewith. NOW, therefore it is herebymutuallyagreed: I. The following definitions shall apply in the interpretation of this Contract: a. 'Household" or "Eligible Household" is one that has applied for energy assistance and for whom the vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which maybe purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November let through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 199the aseholda household's s current primary residence. Vendors serving applicant primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eliiility e period or the yearg-b November ltd"1995nthrough the nlast l day ofyFebruaryfrl 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts -are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under theamwill ofSteated ate adversely because of such assistance under applicable provisions law or public regulatory requirements; nate, r in the cost of the 3. The the services provided, - against letheegoods u Vendor will not Eligible Household onwhosebehalf ppli or payments are made; y 4. The rVendor el (10) 0credit workinge after Household's payment account receivedlforand such later than ten Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Dep r ment that a Household has been approved for the Basic Program payment, Vendor a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment -history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service `t oagreement; anEEliible Household because there is an arrearage or a broken payme= _952364__ c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 - The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department. within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and state laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All -records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their. customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. a. IV. a. b. c. d. e. General Provisions The term of this Agreement shall be through September 30, 1996. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. The Vendor may not assign this Agreement without the prior written consent of the County Department. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of provision 7(b) of the Agreement, and served by the Vendor, the period's unless the Household owes no balance FUEL NDOR Signature P-"-'1 se r - Name Ain) Knd Title (Fronted continuous service in accordance with the Household moves and is no longer payment will be made to the Vendor, on the Vendor's account. COUNTY,CO a Signet re V �) Tye.; DALE K. HALL, CHAIRMAN fi or Typed) Name and Title V% PO BOX 758 iCe se, r lh A f I Y'v c. t- 1:-..! /1G Company or Business Name Address areeleti(?d Y/(S City Zip Code 9— 96 Date GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this 4d 71 -A of A4' lf< ,/1_21-, by and between the Board of County Commissioners of (county), acting by and through the Count!)Department of Social Services 6 - AD O X 6r s C/ 5q1 72 J five, �o 44.4i ev-ce e7y do gaol-) (vendor name and address) (hereinafter and referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, thepartieshereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk -Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 3Oth). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of ouch assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 - The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on -and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income -Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish ouch fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. FUEL VENDOR Signature Ncr , COUNTY NMISSIONERS S ure 6i," /i(,& .PU J( ;Re 5 DALE K. HALL, CHAIRMAN Name and Title (Printed l � � /orr Typed) Name and Title 00 -c- 0 s I 66,.11 /v PO BOX 758 Company or Business Name Address C, sim wrc E e y , / l 1/ Al 2 . GREELEY, CO 80632 City Z Code City Zip Code 11/20/95 Date Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this J20/11 day of /16 14, , MS: by and between the Board of County Commissioners of WELD (county), acting by and through the WELD County Department of Social Services and ECONO GAS TNC P.0 Rnx 914 Ft<Morcian. CO 80701 (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household' or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. 'Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel' is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel' is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. -"Primary Heating Source" is the -main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs' are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 3Oth). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this day of , , by and between the Board of County Commissioners of (county), acting by and through the County Department of Social Services and referred to as Vendor). (vendor name and address) (hereinafter WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Hulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which maybe purchased in quantity from a fuel supplier and stored by the household to be used as' needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 95236_4_ the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual coat of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment tory,agreement.e including g the Vthe Households failure to abide by an earlier payment may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; _952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the county Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department. within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall -establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based onhistoricalusage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right toauditvendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 I Date III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County _Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County -Department may immediately terminate this Agreement. c. d. e. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. The Vendor may not assign this Agreement without the prior written consent of the County Department. The Vendor shall comply with all -applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of provision 7(b) of the Agreement, and served by the Vendor, the period's unless the Household owes no balance FUEL VENDOR Si ame and Titl- ('r nted c co iJo icas % c. Company or Business Name rg4i 1 Co Vito/ Zip Code LcA continuous service in accordance with the Household moves and is no longer payment will be made to the Vendor, on the Vendor's account. 71-nCOUNT COMMISSIONERS d \ISTgfiature DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this 3rd day of October, 1995 by and between the Board of County Commissioners of Weld county), acting by and through the Weld County Department of Social Services and Public Service Company of Colorado 1400 Glenarm Place, Denver, Colorado, 80202 referred to as Vendor). WHEREAS, WHEREAS, (vendor name and address) (hereinafter Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9-35) provides for Home Energy assistance to Eligible Households; and the parties hereto the provisions of under this Act are desire to establish an arrangement to carry out this -Act and to assure that funds available used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. a. The following definitions shall apply in the interpretation of this Contract: "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an -energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g• "Home Heating Costs" are chargesdirectlyrelated to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or 952364 J. projection of the anticipated heating costs for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i• "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contacts, written correspondence and/or personal visits; and to jointly establish -a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on -whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: 952364 a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department 952364 within ten (10) working days. The Vendor .must return such credit balance to the County Department within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall bemaintainedfor a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not 952364 available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate terminationofthis agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and -regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Householdmovesand is no longer served by the Vendor, the period's -payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. FUEL Signatue Ross C. King, Jr., Vice President Name and Title (Printed or Typed) Public Service Co. of Colorado I Company or Business Name Denver, CO 80201 City Zip Code September 22, 1995 C 11 / IRMAN, COUNTY coMMISSIONERS Signature DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City 11/20/95 Zip Code Date Date 952364 T-% V ' LOW-INCOME ENERGY ASSISTANCE r ^`} PROGRAM (LEAP) F- Cc v VENDOR AGREEMENT Agreement made this ADlh day of _211.122,_,(9_91-;� JJby and between the Board of County Commissioners of n 111.1_f'l(A through the W0t/A and Va on 1'(CEti .2.6 L44 i th Ave .rte--tis2 Orde Cie 2a 193 / (county), acting by and County Department of Social Services (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household' or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which maybe purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for thecurrentheating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; -- --- 64_ c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County - Department. within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. , 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall -make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. FUEL VENDOR Signature r+ IllIIPt) ,bop r -- Name and Title (Prlinted or Typed) Company orb business Name Gel,eci City Zip Code c2OO3i la -2 jg 5 — Date DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 1995 CPT:. - 10 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this c20il7 day of /)/6V. , MIS, by and between the Board of County Commissioners of WEIR (county), acting by and through the WELD - County Department of Social Services and K N Enerov Inc. P n ROY 1207 Scottshluff,NE 69361 (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as' needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating coats for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364- LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this day of by and between the Board of County Commissioners of (county), acting by and through the County Department of Social Services and referred to as Vendor). (vendor name and address) (hereinafter WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: Z. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. -Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. , g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating coats for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j• "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Departmentwithin ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned notification showing returned on behalf of return by the Vendor; to the County Department shall be accompanied by a the Vendor name, the Household's name, the amount the Eligible Household and the date and reason for 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department -may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply .with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. FUEL VENDOR zn S Signature Signature ISSIONERS S/o'Atvl Vsbaivl - / evn; lietAte. DALE K. HALL, CHAIRMAN Name/and Title (Printed or Typed) Name and Title Et/le/tit Company or Bhe I s Name Sri. ust1a 41 kr City Zip Code 09-24-95 Date 69361 PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this 20 day of Sept , 1995 by and between the Board of County Commissioners of Weld (county), acting by and through the County Department of Social Services and Sterling Oil h Gas co 213 East Chestnut St P.O.Box 989 Sterling , Colorado 80751 (vendor name and address) (hereinafter referred to as Vendor). WHEREAS, Title XXV1 of the Low -Income Home -Energy Assistance of 1981 (P,L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be -made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. , g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 3Oth). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of state law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health •practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Departmentwithin ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. NDOR CaAiR (AN, COUNT ' COISSIONERS GJaind,w4„ gnature Signature John Walraven Office Manager Name and Title (Printed or Typed) Sterling Oil & Gas Co Company or Business Name Sterling, Colo 80751 City Zip Code 9-20-95 Date DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 (72'77 n- 2:04 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this 1st day ofOctober 1995 by and between the Board of County Commissioners of Weld (county), acting by and through the Weld County Department of Social Services and United Power, Inc., P. 0. Box 929, Brighton, CO 80601 referred to as Vendor). (vendor name and address) (hereinafter WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: 2. The following definitions shall apply in the interpretation of this Contract: a. 'Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home -Energy' shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. e. f. g. h. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility -company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. "Non -Bulk Fuel" is an energy source for home heating which maybe purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearagee, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating coats foranapplicant household shall consist of 9523G4 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; The Vendor will not discriminate, either in the cost of the goods supplied or the services provided,against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Prrabenefit, or the ehold's Householdss failure to abide hbyspayment an earlier payment agreement. The Vendor may not refuse to restore service tagreement; anEligible Household because there is an arrearage or a broken payment q eg 95236 - c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Householdapprovedfor the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor. (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Departmentwithin ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the -Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer -assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non—compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. The Vendor may not assign this Agreement without the prior written consent of the County Department. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendorhas provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be •made to the Vendor, unless the Household owes no balance on the Vendor's account. e. gi�natu a Signs ure TRILY L. WHITMORE MANAGER OF CUSTOMFR , MPMRRR cPUUIrES Name and Title (Printed or Typed) UNITED POWER, INC. Company or Business Name BRIGHTON, CO 80601 City Zip Code Sepgember 26, 1995 Date MMISSIONERS DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT R 0 � Agreement made this �� — day of 4/ovenrr{ /994 by and between the Board of County Commissioners of Li E LO (county), acting by and through thel LLOE 4- I> County Department of Social Services and kJ E E. -D L.- P (5,9-s rd„ . i A/c. / O. DOA 36C ��- T-T-c/<.,6..e• El.) (vendor name and address) (hereinafter referred to as Vendor). BvcNSI WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: i. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because ofsuchassistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) aboveareapplicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Departmentwithin ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after May 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the. Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with -any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. FUEL VENDOR -1A. 0; Signature /Cc VcqIOC ( 'STtal81,e i ) 42ES , DALE K. HALL, CHAIRMAN Name and Title (Printed or Typed) Company or Business Name o. enx City A Zip Code OO L ( City Zip Code - Name and Title PO BOX 758 Address GREELEY, CO 80632 11/20/95 Date Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this Qg119) day of /VW. , Mr, by and between the Board of County Commissioners of -WFIn (county), acting by and through the WELD and WYCO L.P. GAS INC P.O.Box. 128 County Department of Social Services Pine Bluffs WY R20R2 (vendor name and address) (hereinafter referred to ae Vendor). WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 30th). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period' of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. J- "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. ii. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or.modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the Vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Departmentwithin ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the county Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this. agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. L VENDOR turej Typed) Name and Title ranted or c r _.P comp$ny or Business Name City Zip Code Signature DALE K. HALL, CHAIRMAN Name and Title PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date Date 952364 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) VENDOR AGREEMENT Agreement made this athi day of "e(%-, /97C: by and between the Board of County Commissars of through the and `J ,4-n c G 2 i . /i 3 &LSZ, / _;4z7 kdC-54- (vendor name and address) (hereinafter (county), acting by and referred to as Vendor). County Department of Social Services WHEREAS, Title XXV1 of the Low -Income Home Energy Assistance of 1981 (P.L. 9- 35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, fuel oil, natural gas, coal, propane, wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Non -Bulk Fuel" is an energy source for home heating which is provided by a utility company and is regulated and metered by the utility company. Normally, non -bulk fuel includes natural gas and electricity. e. "Non -Bulk Fuel" is an energy source for home heating which may be purchased in quantity from a fuel supplier and stored by the household to be used as needed. Normally, bulk fuel includes wood, propane, kerosene, coal and fuel oil. f. "Primary Heating Source" is the main type of fuel used to provide the majority of the heat to the residence. g. "Home Heating Costs" are charges directly related to the primary heating source used in a residential dwelling. h. "Estimated Home Heating Costs" are the amount of heating costs incurred during the previous heating season to be used as an estimate or projection of the anticipated heating costs for the current heating season (November 1st through April 3Oth). Such costs shall not include payment arrearages, investigative charges, reconnection fees, or other such charges not related to fuel prices and consumption levels. Estimated home heating costs for an applicant household shall consist of 952364 the total actual home heating costs for the primary heating source for the period of November 1, 1994 through April 30, 1995 for the household's current primary residence. Vendors serving applicant households for primary fuel are required to supply actual home heating costs for the period of November 1, 1994 through April 30, 1995. i. "Program Year" means from November 1, 1995 through the last day of February 1996. or until funds run out. j. "Eligibility Period" means there is one eligibility period for the program year - November 1, 1995 through the last day of February 1996 or until funds run out. k. "Overpayment" means a household received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with LEAP rules. 1. Good Faith Efforts are documented attempts to reach eligible households through phone contracts, written correspondence and/or personal visits; and to jointly establish a monthly payback schedule not to exceed the current bill plus an agreed upon fraction of all arrearages. II. Responsibilities of the Vendor: a. The vendor shall implement the following provisions: 1. The Vendor will charge the eligible household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; 2. No Household receiving assistance under the program will be treated adversely because of such assistance under applicable provisions of State law or public regulatory requirements; 3. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; 4. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household and credit will be reflected in the next normal billing; 5. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Households account and the date such credit was made; 6. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; 7. If the Vendor has been notified by the County Department that a Household has been approved for the Basic Program payment, the Vendor will: a) initiate services, continue services, deliver fuel or restore services, whichever is applicable, to the Household; b) not terminate utility services for a least sixty (60) days after such notification; The provisions of a) and b) above are applicable regardless of the amount of the Household's arrearage, the amount the Low -Income Energy Assistance Program benefit, or the household's payment history, including the Households failure to abide by an earlier payment agreement. The Vendor may not refuse to restore service to an Eligible Household because there is an arrearage or a broken payment agreement; 952364 c) make a good faith effort to establish or re-establish an installment or modified budget billing arrangement with the Eligible Household if the household is in an actual or potential shutoff situation at any time during the eligibility period. 8) The Vendor will not terminate utility services of a Household approved for the Basic Program payment more than sixty days after notification of eligibility by the county department and throughout the time the Household remains eligible unless: a) The Household fails to enter into an installment or modified budget billing payment plan with the vendor; or b) The Household fails to make the required payments under an installment or modified budget billing plan or any other payment plan, negotiated with the vendor. 9 The Vendor will not terminate utility services of a household approved for the Basic Program payment throughout the time the household remains eligible if the household presents to the vendor a medical certificate signed by a licensed physician or health practitioner acting under a physician's authority stating that termination of service would be especially dangerous to the health and safety of any approved household member. 10 In the event the vendor discontinues service after expiration of the 60 day no shutoff period, the Vendor will return any payments received subsequent to such discontinuance, on behalf of the Eligible Household, to the County Department. 11. (Not applicable to bulk fuel suppliers) If the Vendor has been notified by the County Department that a Household has applied for the Basic Program benefit, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. 12. The Vendor shall maintain confidentiality of information provided by the County Department about a Household's benefit in accordance with applicable Federal and State Laws; 13. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; 14. The vendor shall report any credit balance due to an Eligible Household when the Household moves or no longer uses the originally approved vendor (up to the amount paid on behalf of an eligible household, excluding any deposits made by the household) to the County Department with ten (10) working days. The Vendor must return such credit balance to the County Department within ten (10) days of a county request. 15. The vendor shall refund any credit balances to the Eligible Household after Hay 31, 1996 upon the Eligible Household's request. 16. In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; 17. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household's name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; 18. All funds due to the County Department shall be returned to the County 952364 Department no later than August 15, 1996. 19. All other requirements of Federal and State laws and regulations shall be adhered to; 20. All customer households subject to utility shutoff or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low Income Energy Assistance Program. 21. (Not applicable to bulk fuel vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household's monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low Income Energy Assistance Programs as well as payments to be made directly by the Household. 22. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. 23. The Vendor will provide County departments documented estimates of home heating costs for the period of November 1, 1994 through April 30, 1995 for any Eligible Household using their services. Such estimates, if possible, shall be based on historical usage and such estimates shall be provided to the County Department within 30 days of request. If the Vendor fails to provide estimated home heating costs for an Eligible Household for the period of November 1, 1994 through April 30, 1995 the County Department shall make any payments to the Eligible Household (not the Vendor), unless the Vendor documents that such data are not available due to no meters, broken meters, no prior year's service, skips in service, or other reasons, as established by the Colorado State Department of Human Services. The State and County Departments reserve the right to audit vendor estimating procedures, and to terminate the vendor agreement if estimates are found to be inaccurate or inappropriate. 24. The Vendor will make LEAP applications available to their customers and offer assistance in completing the applications. The county LEAP office will supply the vendor with applications, brochures and envelopes for the return of the applications. 25. Non-compliance by the Vendor with any of the above assurances of this agreement or applicable law or regulations shall be grounds for immediate termination of this agreement. Such termination shall include termination of payments on behalf of eligible households and immediate return of credit balances or refunds owed to the county department. Such termination is in addition to all other legal remedies available to the county department, including investigation or prosecution of fraud in connection with this agreement. 952364 III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1996. b. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the State or County Department, are available for this program, the State or County Department may immediately terminate this Agreement. c. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail. d. The Vendor may not assign this Agreement without the prior written consent of the County Department. e. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc, required by law for the provision of services hereunder. f. If the Vendor has provided 60 days of continuous service in accordance with provision 7(b) of the Agreement, and the Household moves and is no longer served by the Vendor, the period's payment will be made to the Vendor, unless the Household owes no balance on the Vendor's account. Signature ZRHAN, coUNTy,co)ps.T/SSIONERS Signature �//e7//450/0 77%417/ DALE K. HALL, CHAIRMAN Name and Title (Printed or Typed) Name and Title 746/3 (00/4�� Company or Business Name ilaa4//1/5 $6Sel City Zip Code Date PO BOX 758 Address GREELEY, CO 80632 City Zip Code 11/20/95 Date 952364 WI*It; �Yc COLORADO TO: FROM: SUBJECT: DATE: WELD COUNTY 1995 Nip/ I I PH 2: THE CLERK BC A P,1 TO Ov,�4: . 5hDEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, COLORADO 80632 Administration and Public Assistance (970) 352-1551 Child Support (970) 352-6933 Protecitve and Youth Services (970) 352-1923 Food Stamps (970) 356-3850 Fax (970) 353-5215 Dale Hall, Chairman, Board of Weld Coun Judy A. Griego, Director, Social Services - Low Income Energy Assistance Program (LEAP) V November 14, 1995 Enclosed for Board approval are the following Low Income Energy Assistance Program (LEAP) vendor agreements for the 1995/96 program year. 1. Agland 2. All Star Gas 3. American Pride Coop 4. Butane Power and Equipment 5. Greeley Gas Company 6. Keyser Coal 7. Maddox 8. Econogas 9. Public Service 10. Ram Propane 11. Rocky Mtn. N. Gas (K & N Energy) 12. Sterling Oil Company 13. United Power 14. Weld L -P Gas 15. Wyco L -P Gas 16. Wiggins Coop Under the LEAP vendor agreement, a client's LEAP benefit is sent directly to the vendor. If you have any questions, please telephone me at extension 6200. JAG:jac Enclosure 9523E4 Hello