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Home My WebLink About940551.tiff SALES & LICENSE AGREEMENT A. DESCRIPTION: The parties to this agreement are Eagle Computer Systems, Inc . , a Colorado corporation, ( "ECS" ) , and Weld County, Colorado, ( "WELD) . WELD agrees to purchase and ECS agrees to sell the following products and services : Prods / rvi D rip ion Price 1 . Joint development with Weld County Information Services of a Voter Registration Imaging System to be referred to as "Vote+plus" . The estimated costs represent an estimated effort of 52 person days by ECS . Estimated development costs in lieu of license fee : $39 , 360 Annual Support Services : $ N/C ECS hereby grants to WELD a non-exclusive and nontransferable License to use, under the terms and conditions set forth in this Agreement, the computer software listed above, which items shall hereafter be collectively referred to as the "Licensed Software" . Products supplied are a proprietary product of ECS or other party whose product ECS provides to WELD. WELD understands that ECS itself is under license (s) with respect to software obtained from other vendors . WELD further understands that this agreement is subject to said license (s) and all modifications thereof made subsequent to the effective date of this Agreement , and WELD agrees to abide by the terms of such license (s) . WELD shall purchase all the necessary software development products that will be required for the development of the Vote+plus system. WELD shall maintain licenses for all the products that are used in the development of the Vote+plus system. B . PAYMENT TERMS : WELD shall pay the software development fees monthly upon receipt of an invoice indicating the number of hours provided and services performed, with the sum of all such invoices not to exceed $39 , 360 . An amount payable up to, but not exceeding 10% of the contract price, may be held n 1 e E.) 940551 until such time as the system is accepted by WELD. C. DELIVERY SCHEDULE : WELD and ECS shall mutually develop and agree to a delivery schedule which shall be in writing. D . ACCEPTANCE : WELD and ECS shall mutually develop and agree to an acceptance test , which shall be in writing, which demonstrates that the software performs as described. When that test is conducted and successfully completed, WELD shall be deemed to have accepted the software products described above . E . DELAY OR FAILURE TO PERFORM: ECS understands the importance of these software systems to WELD and agrees to make every effort to implement the systems on the schedule as agreed. ECS shall be excused for delay or the failure to perform under this Agreement for causes beyond its control . Causes beyond ECS ' control include acts of nature and civil unrest . If ECS fails to perform as agreed under this Agreement, a penalty will be imposed in the amount of $1, 000 . 00 for each week of delay. If the delay is the direct responsibility of WELD failing to meet an agreed upon deadline, then no penalty shall be imposed. F. TERMINATION: WELD or ECS shall have the right to terminate this agreement for cause if such cause is not remedied within thirty (30) days of receipt of written notice thereof . Termination of this Agreement shall not effect either ECS ' or WELD' s pre-termination obligations . Cause exists if either party does not perform its obligations under this Agreement including WELD' s failure to pay legitimate invoices within a reasonable period and ECS ' failure to deliver as described in this Agreement . G. DEFINITIONS : "Software" refers to each of the computer software products described herein. Each Software Product consists of both computer software and software documentation including user manuals, technical manuals, systems manuals, keyboard function strip and like items . Additions, corrections, updates and enhancements of a Software Product also fall within the definition of Software Product . Software refers both to the intangible information comprising the product and, as the context requires, every copy of the information. "Use" means copying all or any portion of the Licensed Software from storage units or media into a CPU or using any Licensed Software in the course of 2 940551 the operation of any CPU or in support of the use of any CPU or software, or photocopying any portion of the software as defined above . "Author" means for each item of Software, the party identified as the owner of such item; in this Agreement, ECS is the author of Vote+plus, Oracle Corporation is the author of Oracle? and KnowledgeWare Inc . is the author of Objectview. H. SCOPE OF LICENSE : In implementation of this License, ECS shall furnish WELD with a copy of the Licensed Software on machine readable media and with associated user instructions and reference documentation, all of which material may be marked with an appropriate trade secret notation. I . COPIES/MODIFICATIONS : WELD may make copies of all or any part of the Licensed Software as needed for WELD ' s in-house use . WELD may modify any of the Licensed Software for its own use and merge it into other program material to form an updated work . The use of any portion of the Licensed Software included in an updated work shall remain subject to all terms and conditions of this Agreement . J. WARRANTY: The Licensed Software may have been developed by and may be the proprietary property of a company other (Author) than ECS . ECS warrants that it has the legal right to license the Software, and shall indemnify and hold WELD, its agents and employees, harmless from any loss, damage or liability for infringement of any United States Patent right, copyright or other trade secret right with respect to the use of the process and ancillary material delivered hereunder; provided that ECS is notified in writing within ten (10) calendar days of service of any suit or claim against WELD, that WELD permits ECS to defend, compromise or settle the said claim of infringement and gives ECS all available information, assistance and authority to enable ECS to do so, and provided that WELD fully observes all the terms and condition of this Agreement . ECS shall not be responsible for any compromise made without its consent . ECS indemnity as to use shall not apply to any infringement arising out of use in combination with other processes or article where such infringement would not have occurred in the normal use for which the Licensed Software was designed. ECS, and the Author, warrants that the Licensed Software, when delivered, will conform to the the specifications outlined in the 3 940551 Request for Information response (Exhibit A) submitted by ECS and to software descriptions and requirements as defined by ECS and WELD during system development; however, WELD acknowledges that the Licensed Software is of such complexity that it may have inherent defects and agrees that as ECS ' , and the Author ' s, sole liability and as WELD' s sole remedy, ECS, and/or the Author, will provide all reasonable programming services, at no additional cost to WELD, to correct documented code errors which ECS ' diagnosis indicates are caused by- a defect in an unaltered version of the delivered Licensed Software . ECS and the Author cannot and do not warrant the system against malperformance due to the installation of any other software not supplied by ECS and/or the Author. In the event WELD modifies the computer software designed by or obtained from ECS without prior approval from ECS, the Warranty provisions of this contract shall immediately become void and ECS shall have no responsibility whatsoever for the performance of such programs . WELD is aware that any modifications may prevent the proper installation or correction operation of any future software updates or enhancements which are issued by ECS . ECS AND THE AUTHOR GRANT NO IMPLIED WARRANTIES INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND NO OTHER EXPRESS WARRANTIES . Each item of software is warranted and supported by the Author of that item. No Author shall have any liability or obligation whatsoever with regard to items of software for which such party is not identified as the Author . K. CONFIDENTIALITY: ECS acknowledges that during discussions with WELD leading up to this Agreement and during its performance, certain proprietary or confidential data of WELD may be disclosed to ECS or to ECS ' employees or agents . ECS agrees that all data not normally available through other sources may be proprietary, and will be safeguarded by ECS with the same degree of care that is accorded to ECS ' own proprietary data. L. RESPONSIBILITY OF WELD: WELD is exclusively responsible for the supervision, management and control of its use of the Licensed Software . ECS is authorized to make reasonable inquiries concerning WELD' s compliance herewith and may require WELD to take reasonable protective measures . WELD is responsible to exercise good business practices, procedures, and control to monitor the software performance, and to notify ECS immediately 4 940551 upon verifying any software errors . M. TITLE : The original and any copies of the Licensed Software, in whole or in part, made by WELD are and remain the property of ECS, or the software author, not WELD. N. TERM: This License shall be in effect from the date of this agreement and shall be valid until the License or this Agreement is otherwise terminated as provided herein. 0. LIABILITY: ECS shall not be liable for any loss, damage or claim resulting from these services except for loss or damage caused by negligence . WELD agrees to indemnify and hold ECS harmless from any loss, claim, or damage to persons or property arising out of this Agreement or WELD' s use or possession of the products and services, provided that such loss, claim or damage was not caused by the fault of ECS . ECS agrees to indemnify, hold harmless and defend WELD from any and all liability or loss resulting from any suits, claims, or actions brought against WELD which results directly or indirectly from wrongful or negligent actions or omissions of ECS and in the performance of this Agreement . P. ASSIGNMENT: This Agreement is not assignable by WELD without the prior written consent of ECS, nor by ECS without the prior written consent of WELD. Q. SOURCE CODE : The source code for these products, and all related documentation, shall be maintained current by ECS and placed on a periodic and routine basis in an escrow account at a site to be selected by ECS and WELD. This source code and documentation shall be provided to WELD if for any reason ECS shall go out of business, shall be declared bankrupt, or shall be acquired by another company. This is solely for the protection of WELD' s interest in this software product and WELD ' s ability to continue its operations which are dependent upon the successful operation and maintenance of these products . WELD has no intent , and is prevented from, marketing or selling this product in the event it is provided the source code . R. PRIMARY CONTACTS : ECS and WELD both agree to designate, in writing, a primary contact to represent each, and to help coordinate their respective personnel during the installation and S 940551 implementation of these systems . S . SYSTEMS SUPPORT SERVICES : ECS shall maintain a telephone and modem support center that allows WELD to report system problems and seek assistance in the use of the supported Software . ECS shall maintain a trained staff capable of rendering the services set forth in this Agreement . ECS shall be responsible for using all reasonable diligence in correcting verifiable and reproducible Errors when reported to ECS in accordance with ECS ' s standard reporting procedures . ECS shall initiate work in a diligent manner toward development of an Error Correction. Following completion of the Error Correction, ECS shall provide the Error Correction through a "fix" consisting of sufficient programming and operating instructions to implement the Error Correction. ECS may, from time to time, issue new Updates of the Software, containing Error Corrections, minor Enhancements, and in certain instances if ECS so elects, major Enhancements . ECS shall provide WELD with one copy of each new Update . ECS shall provide reasonable assistance to help WELD install and operate each new Update . ECS may, from time to time, offer major Enhancements to its customers generally for an additional charge . ECS shall provide those major Enhancements to WELD at no charge . ECS shall consider and evaluate the development of Enhancements for the specific use of WELD and shall respond to WELD ' s requests for additional services pertaining to the Software, provided that such assistance, if agreed to be provided shall be subject to the standard Time and Expenses Schedule . WELD, in turn, shall consider and evaluate the development of Enhancements for the specific use of WELD. If desired, ECS may incorporate those changes into the Vote+plus software . WELD will be compensated for Time and Expenses at a value to be determined at the time that the modifications are accepted by ECS . T. SOFTWARE SALES : ECS, as owner of the software, may sell the Vote+plus system to other entities . As joint developer of the software, WELD shall receive out of the proceeds from each such sale, a payment equal to 25% of the license fee . ECS shall set the licensing fee at what they consider to be a reasonable 6 940551 amount . WELD shall refer any questions or requests for purchasing the software to ECS . THIS AGREEMENT IS THE EXCLUSIVE STATEMENT OF THE ENTIRE AGREEMENT BETWEEN THE PARTIES, AND SUPERSEDES ANY PRIOR ORAL OR WRITTEN REPRESENTATIONS OR AGREEMENTS BETWEEN THE PARTIES CONCERNING THE SUBJECT MATTER OF THIS AGREEMENT. THERE ARE NO WARRANTIES FROM ECS TO WELD EXCEPT ANY WHICH MAY BE SPECIFIED IN THIS AGREEMENT OR IN OTHER WRITINGS EXECUTED BY ECS . EXCEPT FOR ANY SUCH WRITTEN WARRANTIES, THERE ARE NO WARRANTIES BY ECS OF MERCHANTABILITY OF THE SUBJECTS OF THIS AGREEMENT, OR OF FITNESS OF THE SUBJECTS OF THIS AGREEMENT. THERE ARE NO WARRANTIES CONCERNING THE SUBJECTS OF THIS AGREEMENT WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. ANY AMENDMENTS, ADDENDA, ALTERATIONS OR MODIFICATIONS TO THE TERMS OR CONDITIONS OF THIS AGREEMENT SHALL BE IN WRITING AND SIGNED BY BOTH PARTIES . THIS AGREEMENT HAS BEEN READ IN ITS ENTIRETY AND EXECUTED BY AUTHORIZED REPRESENTATIVES OF THE PARTIES HERETO. WELD COUNTY EAGLE COMPUTER SYSTEMS / //t By: A to /ln u� : By: 4_(ItJ / Print Name : ,dI tilivk (,�IPJS4tV Print Name : D/4vla L , KJrrtt t) pea. 6 ; Sant Date : Date : s/31 19 7 940551 • March 18, 1994 e C s Ms. Julie Ouska Weld County Information Services 916 10th Street Greeley, CO 80631 Dear Julie, Please find enclosed our proposal for hardware and services related to the Voter Registration system. I am making a few assumptions, but will be willing to be flexible in the event that I am wrong about any of our assumptions. Assumptions: 1. You will use Compaq equipment instead of DEC equipment, so I have not included the cost of any of the PC's or a server. 2. I have included the cost of scanning equipment and an HP LaserJet IV printer specially set up to provide reasonably high speed image printing by anyone on the network (Xionics). 3. We have not included networking gear. 4. We have not included an optical storage system for images, assuming that the same system as is being used for the recording system can also be used by the Voter system. 5. I have not included the cost of Object View, Oracle7 and other tools that will be used for the development of VOTE+plus. Rather I have assumed that you will purchase these tools separately from this project. During my last visit to Weld County, we discussed developing the Voter Registration System by utilizing the same utilities that we have used in the development of the Recording System and that we are using with the new Assessor and Treasurer software. Further, we discussed working together on the Voter Registration System for our mutual benefit. You and others who may be involved would learn about Windows programming, SQL and Imaging while ECS staff would receive help from you in terms of knowledge you already possess regarding Weld's County's requirements for a Voter Registration System. I am enthusiastic about this approach... we'll both • come out ahead. I have provided a proposed project schedule with a fairly detailed breakdown of the tasks that would normally be required of this sort of a software development undertaking. I Eagle Computer Systems, Inc. 9405 P.O. Box 1020 • Eaale, Colorado 81631 • 303-328-7229 g. Ms. Julie Ouska • March 18, 1994 Page 2 would expect that some of the tasks might be accomplished by Weld County Personnel, others by a joint effort and others primarily by ECS. Here is how I see the project breaking down (Time required by ECS personnel). Obviously these are just estimates. Project Approval and Project Definition. Basically this phase of the project is to get everyone signed up with respect to what they can expect from the project and what they will need to contribute to the project. The main players here will be Weld County IS staff, ECS staff and the Weld County Clerk's staff. ECS Staff 6 man days User Interface Design. Weld County IS staff and ECS staff put together a visual prototype of screens, menus, etc. Have Clerk's staff review and comment. Finalize Design. ECS Staff 6 man days Coding. Program all the database maintenance, query, reporting, imaging and help functions.. ECS Staff 20 man days Quality Assurance Much of Quality Assurance could be done by Weld County staff, but ECS staff will also be involved. ECS Staff 6 man days Deploy System in on a Test basis. County Clerk would begin using the system and ECS /Weld County IS staff would handle training, fixes, etc. ECS Staff 6 man days Documentation. ECS would assume the major role for Documentation if desired by Weld County. ECS Staff 6 man days Production. Produce Run Time version of code in its final form and deploy. ECS Staff 2 man days Estimated total time required by ECS staff 52 man days. Estimated total cost for ECS staff $ 35,360 Estimated out of pocket costs for travel, lodging, out of pocket assuming 20 days on site. 4,000 Total Cost Services $ 39,360 Obviously we may spend more or less time on the various tasks outlined. However, I have estimated enough time to provide a truly superior system. I believe that an adequate system could 940551 Ms. Julie Ouska March 18, 1994 ( Page 3 be developed in somewhat less time and that, on the other hand, more time might be spent dealing with every nuance of a voter registration system. Over time the system will inevitably involve into a more complete system, but I am certain that an excellent system can be developed within the time constraints outlined here. Another thing that should be kept in mind is that you and others at Weld County who are involved will be able to continue to improve, modify and enhance the system because you will have an excellent understanding of the tools and the methods used for development. Please call me with any questions you may have. Sincerely yours, ��VVV W David L. Kunkel President DLK:cjb 940551 VENDOR INFORMATION Cepar� rilatne Eagle Computer Systems, Inc. (ECS) WitilligliaNglan120 E. Third Street Mam;i a:a",..:d:n..≥<ks y' ? PO. Box 1020 leiNSEMENISNE Eagle, CO 81631 'E'l£4fl4 `„ : 303/328-7229 or 800/554-4434 ' :<-�:i anK< r :„ < ≥A 303/328-6521 t 8' ll -'David Kunkel VOTER REGISTRATION SYSTEM REQUIREMENTS CCeq s rament=. F 1 z et ' at C tat att <, il� / im ,;.S....>.... k .'.`J ,tMkstwom n ,.ti ...: ..t. ... Meet all voter registration data Y We are proposing a custom system that will meet any collection and reporting desired requirement. We do not anticipate any difficulty requirements for the State of meeting the reporting requirements of the State of Colorado Colorado Fully integrate voter Y We have developed an effective method for maintaining registration, voter history, & complete version control for each voter record. ECS document imaging developed this "versioning" as we have been developed developing new Assessor and Treasurer Software. The basic idea is that data is never actually modified or deleted during file maintenance. Rather new "versions" are created, transparently to the user. A major advantage is a full and complete audit trail. Also the ability to run reports as of some former date is supported. - ECS would utilize the same imaging technology that we have used with the Clerk's Record Indexing System: CRIS+plus. The voter registration would be fully integrated with the imaging system utilizing Windows programming techniques, DDL (Dynamic Link Libraries) and DDE (Dynamic Data Exchange). Store imaging on WORM Y ECS's imaging approach will support WORM or Magneto optical disk Optical disk. 940551 :.s.a»»o:,.i+%C^.i.:::f!.is'.ar::f f.::..:f.>::..:':aa^::.y.":$:.:isv::f:ra::;::,•:.ry..as o::fi.i$:R.C,....;>:.p:. ..... :..n::..1•:r;.(.....§. %..:....:.� .v .. ... 1:/...: / ...6:....:n: �:Y�>`3:%9:x::5::.^.,e4:5:>i%..yo.:v�:;G4.... Y;.: ..%4.•As: . i$ f.>::Soy.:k'.£, iwY>:%++f.F:!.o"it"�f,v.Ll,S N> ,.F.�.�n°O'rfS£'..`a M14: :.✓.'.:%::>.,i.ri4:.: °;Jk::y 'n"'m ?'. ,.. ':dxi!<%; v'>5.%'.,:: f.�f::::a:A:':4$�L.nh.�•pI.::Y:,C.C:x::': f:1. T � ::.. ,..$o:: .� .�'� � : :. a .V�.G�. p �y::.. "rl`:az<:$"" ,.:3%'�u?4i"f;yi S�aa}}�� ,..`. L- 3F::�i }y�; .'n ' ..4r:'bias:'Z%F,c..,o$z,.?$.3Bf.:>.s..3':v:: :.:.a z..: f;":9fi::.....:.x.ta... „'SL':fk. / f:>:N'sC:ib:4. .u5 . .3 SRfs!ny xY.ik$:5.:5::.:':C:4'%in iv... .'.:0>!:,`nx'S fC::Y. `.J>`.`:4 .4n !. ..�:: . $:.$.. +.4�f .:. .L CA:.: ;.:E>.;.n5i......4.,:.4.::iR. ..3v i:�b`n. .%'. ::'3Y.. ...f`Q.... f.:fn2:a:. pp:'k: :: y!v 0'i ..i'`I.!n5Y y`:5:4:::'!!.v!i ....S... 9`xA.., .x..f..s :>S.:. .:L'<LR< 4a4yi:v.L::�>nb:J>k4.$$..fi.X':%£a:':,.as4Ys4xS,r..:.vu.y.::' :y:S;t $:5l'/;� ...u4'3.....:.fvf S:!o..ohfSn. ^.<; :i,hFi�`xf�:3 A✓a. 4:99?.. ,.!i>h..4f.9.!L.4,...,... :..h.v ... b'>:..3?.v ...4... ...n::fN:..: ':4i:4:ie.':..:. f%.w ..R :. : .. .. •o:%:.� .:iS8;tn3:`6'3'D. £'o:L�£• ..::xi!k�':;o:!:d<;'�Ch.,,'$'.`:........ .:fV`y:`To..".a.h.... ..�:.�n5%':a"a"G:351f'L ..Y:::54 >fi,.�.,.,F`�kah:,"!inY : 9? 0.. .n ..xe%d+4y 'u5,'e'!. Support client/server Y All of ECS's+plus series software provides a true environment on Novell or client/server environment. Oracle7 and other databases • UNIX server are supported. Novell, Unix and many other server operating systems such as Windows NT, VAX/VMS, etc. are supported. Data storage in an SQL Y Oracle? is ECS's preferred database. It fully supports compliant database SQL standards. Workstations use a GUI Y ECS +plus series software utilizes Microsoft Windows interface 3.X or greater. Standard components, Y The proposed system utilizes recognized standard or non-proprietary de-facto standard components: • Unix, Netware, and other server operating systems • Microsoft Windows/DOS Client operating system. OS/2 is also supported and Macintosh (PowerMac) in the future • Multiple Network transports supported: IPX, IP, NetBios on 10BaseT, standard Ethernet, Token Ring, ArcNet, etc. • Standard Windows Programming • Software will interface to many SQL databases using native drivers or ODBC drivers Remote access and download Y We have tested many remote access methods and have capability found two that work well • Remote node: We use a Shiva Netmodem or multipart NetRover to provide logical network connections to remote clients across dial-up phone lines. This approach is cost effective and stable, but performance is somewhat sluggish. • Remote control: We use CloseUp. A remote client controls a local client. This approach is snappy, but expensive because each remote session involves not only a remote client, but a local client. Both of the above methods provide file transfer capability. In addition, ECS has developed Object View based • software which utilizes the accounting primitives provided by Novell Netware to provide a rudimentary billing system for remote access. • Page 2 940551 41nntt ';t�: a. K �" 11' "f �Mt +`f �3� $ ?'.l $ I. ,a.S a .a'o ct t si a.y .ya.sy.k: Naomi ` 4 / f l tt.irev h a f S t' a > a x.n,:.,� q �a v tai>`4�.: �§i/s .<r ' s� w �. �a w s. a��.k .x �° ��k^.t/f lk>�a E ,..;< c .� �.7.�.`. ..,:`3 ,'ws. E<. . Configuration to include 1 Y See attached Cost Summary. The cost of ObjectView, scanning station, 4 clerical Oracle7 and other tools have not been included, as I have stations, and/or compatibility assumed that you will purchase these tools separately with proposed Recording from this project. Imaging system Data backup & recovery to Y Oracle7 can be set up so that no more than a single ensure no more than 1 day's transaction could be lost. It is easy to set up routines to loss ensure no more than a day's loss. We have provided Cheyenne Software's NetBack software together with a product called DB Agent which automatically shuts down Oracle7, backs up the tables, and then restarts the database. This function can be programmed to occur • automatically during off hours. Expandable Y The client/server architecture of the software ensures expandability. Oracle7 can be scaled up to very large multiprocessor systems. Database should integrate with Y ARC/INFO provides a way to read Oracle7 files directly GIS (ARC/INFO) or, interim text files that can be created from the Oracle? database. If you have questions regarding this issue, please call Scott Keller at ECS (800-554-4434) Allow for conversion of 65,000 Y ECS has provided a not to exceed figure of$5,000 to voter records & 40,000 voter convert the existing records. Billing will be based on purge records actual time spent, with $5,000 being an upper limit. Varying quality of source Y This is a function of the Scanner. The Fujitsu 3093E documents including blue, red, scanner proposed herein does very well with these colors. and black ink Be compatible with the Y We have assumed, based on recent discussions, that County's existing WAN using 10Base T will be used. However, Token Ring could be Novell 3.11 and IBM Token used. Ring Be able to be modified or Y ECS proposes to co-develop this software with Weld upgraded as necessary County/SCT staff. It is our understanding that Weld County will acquire ObjectView and other development tools and that complete source code will be provided to Weld County. The advantage in this approach is that enhancements can be made in house or can be provided by ECS as they are needed. 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",nx.>.< 4:R.n:.::F."."..., s.. ,a,,.>:4:<oc:>;,..,..::.�,9:;.<xx:<;n>:c: ..:,:� <!.an.: ,,.c.,w,:l;:₹..::cn ..:.3xx(.::a..: . ;✓ :3':•';. xwnwryxi... :.�!f5>^ 5>:9¢F:..n fx>.^;.>;:fi::e3irR):iju ....<.,s(.»;R;R3:g4,, \Y•5::.4>::::,...;>:.:.ntl_> ::9.C. ..R::: '.:(n::�i...`Y./.. ,4(.:y,... iY.. 4.>"..[>'Sn>.....:.: "",5:> (.4A' .9`4..>5>.x. :iu'�: >�;:94:Qi:iN:" !FF.n. (as'(u>Y,:.Y4.5h>'n.i .:'4.::n..:>.nC:.......,..,.:n..:....::.u.::G.:Ftn:.:gw:[...r₹.2>i�5. .. '.:::..,,nnAa.3 � � 3f"4:F: ..tN::':'FF:.. ;.i9...cn.:, ..v4:,>...,>os,:!.A?3.:;a:>..,.n4n..i.. ..n.«`:i::. :..::sn.:.n,, . .",::.�;:.: ..s_a.,.y,n;.:_.&;:z!:.. ..... .. ::..n..:::,>:>::..:.:...:::.:...::.::::i.n..n...,.C.,..,..n....>:cx.ax..a..:.",.�..">.,,4N; (<a .<upm.•x .,. ,. yy...n ::n.n:.₹.:.4:4.>..F..r:.<;[:.,¢.......:a:>:......�R.,s:s:(. ........n. :.4>.... ..,s.., k:.>:f..r..;2,:tY n.,OnyS4a>:a.:>%.crv.......,..Wa:�a4:R:�96'x5 ;`.2:S�a::Rq..,:... Generate voter identification Y The voter identification number, as I understand it, is a number unique numeric key that is used in addition to social security number (or substitute number). ECS would use an approach similar to that used in CRIS+plus to generate Reception Number. Allow recording of general Y Will be included voter registration information: -Name - Residence & mailing address • - Party affiliation - Registration date - Social security number - Date of birth - Registration status Allow recording of voter Y It is anticipated by ECS that Weld County would want to history information: use the full "versioning" capabilities that ECS has - Address & name changes developed for its Assessor and Treasurer systems. If so, a -Party affiliation changes complete audit trail is available together with who made - Voting history the change, when and, if desired, for what reason. - Deferred voter changes - Purged voters Provide address location and Y Without the Use of a GIS, there may be practical limits to validation, districting, and this request. However, by utilizing a GIS, extensive ballot type information: locational manipulation of the data is possible. Scott - School district Keller, who did most of the coding for CRIS+plus, has - City had extensive experience with Arc/Info and will be able to - Precinct provide excellent insights. - Political boundaries - Special & temporary districts Election judges Y Will be included Polling places Y Will be included Campaign Reform Act filings Y Will be included Page 4 940551 I .. :...,a,,.::.r>.r:,...<or,:,:<:..:H.:..r:.. .;.. :. ...,.�.,.x.. r ;ro+rx.:.:.... >usr��;.<r...o o:a.;v:...,.....o:✓'.h3?..a)g,�:So.Lf„o...,,n::.hxfris7/oM<m's,`L:f:?x:. :3::^.'..?:Nox:: x;R:%. Absentee voters/ballots, mail Y Will be included ballots, early voting: -Voter - Up to three ballot numbers, dates mailed & returned -Reason for absentee ballot - Printing of absentee or early voter paperwork and/or oath - Track for Primary, General, or special election Process voted/failed-to-vote Y Will be included Purge voter process Y Will be included Meet confidentiality Y Security can be provided at both the database level and requirements the application level. I also anticipate that certain reports will show more or less information based on internal security level. Internal security Y Will be included. I would anticipate using an approach similar to that used with CRIS+plus. There would be 4 levels of security: supervisory, data entry, query with print, query with no printing. User requested Y Will be included. We have done this for CRIS+plus. reports/extractions based on a That is there are standard reports with respect to content variety of criteria and presented and formatting, but he user has a way to intuitively and in a variety of orders dynamically control the "where clause" of the SQL statement and sort orders. Address sorting by zip code or Y Will be included carrier route. Postal bar-coding Printing and bar-coding of Y Will be included voter signature cards and corresponding poll book Printing of mailing labels and Y Will be included postcards Imaging of all documents Y Will be included Again, versioning should be considered. associated with voter If the source document which is cause for a modification registration and changes is scanned, it should be associated with the resulting version. Prior scans are associated with prior versions. Page 5 940551 1*111....«nan .,J . ..4:�'�:1n" . � ek v"#y.C.Y >p. Lv ...X 4L'�' .. Allow for multiple documents Y Currently we envision a single document, although it may per voter be multi-page, for each "version" of a voter record. If multiple documents per version are required, it can be accommodated. Scanning by batch and Y The techniques used here would be similar if not identical individual document to those used with CRIS+plus. Verification of documents and Y Images are initially stored on magnetic media. indexes prior to archiving Periodically, and after verification, they may be "flushed" to optical media. Rescan specific documents Y Same technique as is used with CRIS+plus within a batch Access by: Y QBF (Query by Form) or QBE (Query by Example) can - Voter ID number be provided using ALL fields if desired. For instance it -Name should be possible to obtain a result set which includes all - Address female democrats within a certain school district. We - Social security number would use similar dynamic SQL building technique to that used with CRIS+plus. Document printing and faxing Y Same as used with CRIS+plus. Page6 940551 Cost Summary for Weld County Voter Registration System Imaging Hardware HP LaserJet Series 4 Laser Printer with Xionics XipPrint Network Image $3,350 Print accelerator card. Fujitsu M3093 Scanner with Kofax cable 4,125 Kofax 7300-1201 Scanner Processor Board with cable 2,140 Services Conversion of existing records, billing will be based on actual time spent, 5,000 with $5,000 being an not to exceed figure Software Development (estimate) 35,360 Out of Pocket Expenses (estimate) 4,000 940551 SALES & LICENSE AGREEMENT A. DESCRIPTION: The parties to this agreement are Eagle Computer Systems, Inc . , a Colorado corporation, ( "ECS" ) , and Weld County, Colorado, ( "WELD) . Documatrix Corporation is acknowledged to be a third party beneficiary to this agreement , responsibility for which rests solely with ECS . WELD agrees to purchase and ECS agrees to sell the following products and services : Product/Service Description Price 1 . Clerk' s Record Indexing Software System (CRIS+plus) Recording and Imaging System which includes the following: CRIS+plus Recorder Indexing and Imaging Software Retrieval software for 10 concurrent users Oracle7 runtime for 30 connections Objectview runtime Jukebox server Printer server FAX server License Fee : $39, 425 Annual Support Services $ 4 , 980 2 . Commissioner' s Minutes Software System (CRIS+plus) which includes : CRIS+plus Commissioners Minutes System 5-user Zyindex runtime 5-user Oracle? runtime License Fee $ 9, 453 Annual Support Services $ 1, 194 3 . Installation, Training and Implementation Services which includes : 200 hours @ $114 . 00 per hour including travel $22 , 800 4 . Data Conversion Services which includes : 80 hours @ $114 . 00 per hour including travel $ 9, 120 1 Cg- c / If needed, additional hours may be acquired, by written agreement between ECS and WELD, at the rate of $114 . 00 per hour. Annual support includes any re-programming due to software deficiency. ECS hereby grants to WELD a non-exclusive and nontransferable License to use, under the terms and conditions set forth in this Agreement, the computer software listed above, which items shall hereafter be collectively referred to as the "Licensed Software" . Products supplied are a proprietary product of ECS or other party whose product ECS provides to WELD. WELD understands that ECS itself is under license (s) with respect to software obtained from other vendors . WELD further understands that this agreement is subject to said license (s) and all modifications thereof made subsequent to the effective date of this Agreement, and WELD agrees to abide by the terms of such license (s) . B . PAYMENT TERMS : The software license fees are a one time only expense to be paid by WELD upon receipt of an invoice as follows : 10% upon signing of this Agreement 50% upon delivery and installation of the software 40% upon acceptance of the system WELD shall pay the Annual Support Services fee upon receipt of an invoice each year, covering the subsequent year, beginning on the first anniversary of the successful implementation of the system and continuing thereafter until such time as the agreement is terminated as set forth in paragraph 4 . F. WELD shall pay the Installation, Training, and Implementation Services fees monthly upon receipt of an invoice indicating the number of hours provided and services performed. C . DELIVERY SCHEDULE : WELD and ECS shall mutually develop and agree to a delivery schedule which shall be in writing agreed to by the two parties . D. ACCEPTANCE : WELD and ECS shall mutually develop and agree to an acceptance test , which shall be in writing, which demonstrates that the software performs as described. When that test is conducted and successfully completed, WELD shall be deemed to have accepted the software products described above . 2 940551 E . DELAY OR FAILURE TO PERFORM: ECS understands the importance of these software systems to WELD and agrees to make every effort to implement the systems on the schedule agreed to . ECS shall be excused for delay or the failure to perform under this Agreement for causes beyond its control . Causes beyond ECS ' control include acts of nature and civil unrest . If ECS fails to perform as agreed under this Agreement , a penalty will be imposed in the amount of $1, 000 . 00 for each week of delay. F. TERMINATION: WELD or ECS shall have the right to terminate this agreement for cause if such cause is not remedied within thirty (30) days of receipt of written notice thereof . Termination of this Agreement shall not effect either ECS ' or WELD' s pre-termination obligations . Cause exists if either party does not perform its obligations under this Agreement including WELD' s failure to pay legitimate invoices within a reasonable period and ECS ' failure to deliver as described in this Agreement . Notwithstanding the foregoing, WELD has the right to terminate this agreement at any time after it has paid the software license fees described in paragraphs 1 . and 2 . ; for the 200 hours of installation, training, and implementation services described in paragraph 3 ; for the 80 hours of data conversion services described in paragraph 4 . ; and any fees for annual support services for the year in which the agreement is terminated. G. DEFINITIONS : "Software" refers to each of the computer software products described herein. Each Software Product consists of both computer software and software documentation including user manuals, technical manuals, systems manuals, keyboard function strip and like items . Additions, corrections, updates and enhancements of a Software Product also fall within the definition of Software Product . Software refers both to the intangible information comprising the product and, as the context requires, every copy of the information. "Use" means copying all or any portion of the Licensed Software from storage units or media into a CPU or using any Licensed Software in the course of the operation of any CPU or in support of the use of any CPU or software, or photocopying any portion of the software as defined above . "Author" means for each item of Software, the party identified as the owner of such item; in this Agreement , ECS is the author of CRIS+plus, Oracle Corporation is the author of Oracle7 , KnowledgeWare Inc . is the author of Objectview, and 3 940551 Zylab is the author of Zyindex. H. SCOPE OF LICENSE : In implementation of this License, ECS shall furnish WELD with a copy of the Licensed Software on machine readable media and with associated user instructions and reference documentation, all of which material may be marked with an appropriate trade secret notation. I . COPIES/MODIFICATIONS : WELD may make copies of all or any part of the Licensed Software as needed for WELD' s in-house use . WELD may modify any of the Licensed Software for its own use and merge it into other program material to form an updated work. The use of any portion of the Licensed Software included in an updated work shall remain subject to all terms and conditions of this Agreement . J. WARRANTY: The Licensed Software may have been developed by and may be the proprietary property of a company other (Author) than ECS . ECS warrants that it has the legal right to license the Software, and shall indemnify and hold WELD, its agents and employees, harmless from any loss, damage or liability for infringement of any United States Patent right, copyright or other trade secret right with respect to the use of the process and ancillary material delivered hereunder; provided that ECS is notified in writing within ten (10) calendar days of service of any suit or claim against WELD, that WELD permits ECS to defend, compromise or settle the said claim of infringement and gives ECS all available information, assistance and authority to enable ECS to do so, and provided that WELD fully observes all the terms and condition of this Agreement . ECS shall not be responsible for any compromise made without its consent . ECS indemnity as to use shall not apply to any infringement arising out of use in combination with other processes or article where such infringement would not have occurred in the normal use for which the Licensed Software was designed. ECS, and the Author, warrants that the Licensed Software, when delivered, will conform to the software description as shown in the attached description (exhibit A) ; however, WELD acknowledges that the Licensed Software is of such complexity that it may have inherent defects and agrees that as ECS ' , and the Author' s, sole liability and as WELD ' s sole remedy, ECS, and/or the Author, will , at no additional cost to WELD, provide all reasonable 4 940551 programming services to correct documented code errors which ECS ' diagnosis indicates are caused by a defect in an unaltered version of the delivered Licensed Software . ECS and the Author cannot and do not warrant the system against malperformance due to the installation of any other software not supplied by ECS and/or the Author. In the event WELD modifies the computer software designed by or obtained from ECS without prior approval from ECS, the Warranty provisions of this contract shall immediately become void and ECS shall have no responsibility whatsoever for the performance of such programs . WELD is aware that any modifications may prevent the proper installation or correction operation of any future software updates or enhancements which are issued by ECS . ECS AND THE AUTHOR GRANT NO IMPLIED WARRANTIES INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND NO OTHER EXPRESS WARRANTIES . Each item of software is warranted and supported by the Author of that item. No Author shall have any liability or obligation whatsoever with regard to items of software for which such party is not identified as the Author. K. CONFIDENTIALITY: ECS acknowledges that during discussions with WELD leading up to this Agreement and during its performance, certain proprietary or confidential data of WELD may be disclosed to ECS or to ECS ' employees or agents . ECS agrees that all data not normally available through other sources may be proprietary, and will be safeguarded by ECS with the same degree of care that is accorded to ECS ' own proprietary data. L . RESPONSIBILITY OF WELD: WELD is exclusively responsible for the supervision, management and control of its use of the Licensed Software . ECS is authorized to make reasonable inquiries concerning WELD ' s compliance herewith and may require WELD to take reasonable protective measures . WELD is responsible to exercise good business practices, procedures, and control to monitor the software performance, and to notify ECS immediately upon verifying any software errors . M. TITLE : The original and any copies of the Licensed Software, in whole or in part , made by WELD are and remain the property of ECS, or the software author, not WELD. N. TERM: This License shall be in effect from the date of this 5 940551 agreement and shall be valid until the License or this Agreement is otherwise terminated as provided herein. At WELD' s option, the annual support fee is renewable on a yearly basis . 0. LIABILITY: ECS shall not be liable for any loss, damage or claim resulting from these services except for loss or damage caused by the negligence of ECS . WELD agrees to indemnify and hold ECS harmless from any loss, claim, or damage to persons or property arising out of this Agreement or WELD' s use or possession of the products and services, provided that such loss, claim or damage was not caused by the fault of ECS . ECS agrees to indemnify, hold harmless and defend WELD from any and all liability or loss resulting from any suits, claims, or actions brought against WELD which results directly or indirectly from wrongful or negligent actions or omissions of ECS and in the performance of this Agreement . P . ASSIGNMENT : This Agreement is not assignable by WELD without the prior written consent of ECS, nor by ECS without the prior written consent of WELD. Q. SOURCE CODE : The source code for these products, and all related documentation, shall be maintained current by ECS and placed on a periodic and routine basis in encrypted format on the application server. This source code and documentation shall be provided to WELD if for any reason ECS shall go out of business, shall be declared bankrupt , or shall be acquired by another company. This is solely for the protection of WELD' s interest in this software product and WELD' s ability to continue its operations which are dependent upon the successful operation and maintenance of these products . WELD has no intent, and is prevented from, marketing or selling this product in the event it is provided the source code . R. TRAINING AND ASSISTANCE : ECS will provide the hours of training, installation and implementation assistance indicated above to WELD. This training and assistance shall be mutually scheduled between WELD and ECS . WELD agrees to make the designated employees reasonably available for training for the length of time required during the agreed period of time . WELD may obtain additional hours of training and assistance from ECS at the hourly rate agreed upon above based on a schedule mutually agreeable to both parties . 6 940551 S . PRIMARY CONTACTS : ECS and WELD both agree to designate, in writing, a primary contact to represent each, and to help coordinate their respective personnel during the installation and implementation of these systems . T . SYSTEMS SUPPORT SERVICES : In consideration for the annual support services fee, ECS shall maintain a telephone and modem support center that allows Weld to report system problems and seek assistance in the use of the supported Software . ECS shall maintain a trained staff capable of rendering the services set forth in this Agreement . ECS shall be responsible for using all reasonable diligence in correcting verifiable and reproducible Errors when reported to ECS in accordance with ECS ' s standard reporting procedures . ECS shall initiate work in a diligent manner toward development of an Error Correction. Following completion of the Error Correction, ECS shall provide the Error Correction through a "fix" consisting of sufficient programming and operating instructions to implement the Error Correction. In the event that ECS is requested by WELD to provide programming modifications to existing Software, WELD will be charged for programming time at the reduced flat rates of $96 . 00 per person, on-site work, per hour. The term "programming modifications to existing software" does not include reasonable programming services to correct documented code errors which ECS ' diagnosis indicates are caused by a defect in an unaltered version of the delivered Licensed software, as provided for in paragraph 4 .J. ECS may, from time to time, issue new Updates of the Software, containing Error Corrections, minor Enhancements, and in certain instances if ECS so elects, major Enhancements . ECS shall provide Weld with one copy of each new Update . ECS shall provide reasonable assistance to help Weld install and operate each new Update . ECS may, from time to time, offer major Enhancements to its customers generally for an additional charge . ECS shall allow Weld to purchase or license each Enhancement for 20% off the retail list price . ECS shall consider and evaluate the development of Enhancements for the specific use of Weld and shall respond to Weld' s requests for additional services pertaining to the Software, provided that 7 940551 such assistance, if agreed to be provided shall be subject to the standard Time and Expenses Schedule . 8 940551 THIS AGREEMENT IS THE EXCLUSIVE STATEMENT OF THE ENTIRE AGREEMENT BETWEEN THE PARTIES, AND SUPERSEDES ANY PRIOR ORAL OR WRITTEN REPRESENTATIONS OR AGREEMENTS BETWEEN THE PARTIES CONCERNING THE SUBJECT MATTER OF THIS AGREEMENT. THERE ARE NO WARRANTIES FROM ECS TO WELD EXCEPT ANY WHICH MAY BE SPECIFIED IN THIS AGREEMENT OR IN OTHER WRITINGS EXECUTED BY ECS . EXCEPT FOR ANY SUCH WRITTEN WARRANTIES, THERE ARE NO WARRANTIES BY ECS OF MERCHANTABILITY OF THE SUBJECTS OF THIS AGREEMENT, OR OF FITNESS OF THE SUBJECTS OF THIS AGREEMENT. THERE ARE NO WARRANTIES CONCERNING THE SUBJECTS OF THIS AGREEMENT WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. ANY AMENDMENTS, ADDENDA, ALTERATIONS OR MODIFICATIONS TO THE TERMS OR CONDITIONS OF THIS AGREEMENT SHALL BE IN WRITING AND SIGNED BY BOTH PARTIES . THIS AGREEMENT HAS BEEN READ IN ITS ENTIRETY AND EXECUTED BY AUTHORIZED REPRESENTATIVES OF THE PARTIES HERETO . WELD COUNTY EAGLE COMPUTER SYSTEMS 1p " By: i/� �/ I _L`I V I By: I I vtis K L / iP�S, Print Name : (J',� Iivvkbl�A(0`,`-�v_ Print Name : �/1v( b • G Date : s ( M �I Date : S'/3// 94 9 940551 Record, Index, Film, Copy, File, Search, Retrieve... p is' After brM microfiche.please orri Yaert a pacer'card&h close drawer vv,,'� 'r y• X10{� 'I [ �r• 1- i - IldlidirH9 f^" i'i i fe �� .60 w rallelHaOtt Or... Its . . . . _ , . . , . „. .. , .... „, „ . Ea sIe ('�oinpuler Sv-sleiiis. Inc. inlrodnees CRIS+ 1 TM Heck s IReeord lndeyin(L Sv-slein „ 9. . 10U11(1Th u��hl her( nliii��foul�) Ixr .lm Uillitritnl. Bel NOW II Is. T-� k ,r cr nr t t„u;isi u p/itsI Imagine netri his nog to lile a piece ul mid ohche in a storage . cabinet again- r)r film .t document. OI ClCn print an Wide.v 4 Now, unaginc using.1 mouse :Ind lust clicking a button to record. = SEE. . . ._J inch can. stoic. search, c recd. or print docununu \Pith CR/S+Rill> " host Cagle Computer Ss stems. Inc. (T(_S). cot ctm- CRJS+plus puts all you] turd recording functions on one computer Lon to Irnrsr - t co it Ilt,.f screen- Nothings more simple yet more poscm'ful. And ism t that schnt singrle, ,� yo use been imagining? pull dotty you lhnmglr rnr-.tn . F V !t, cite U o f t o (H r[ t'O t t;t II u and sew + ., trc� un � Iltw � r , Talk about increasing productivity. lhere; really nothing like U. Just ask current users I hey claim that CRIS+plus emits recoiling time in h.tll• - VA ith s few km smokes a hl:Ind .t cliclz of.t mouse, Cf+pltu gener- ates a document label containing the reception number, hook and - page, clerks name, elate, and fees. Another click and CRIS+plus is - " scans the document into a digitized image which is immediately and permancnth'storedonc our system. .altcrsumning, orlater nn, you tall add more information to a record. such as grantors, • grantees, a legal description- a retturn address- and more. . To print an index. just select the type you want to sec—a grantee inches,a sales hook_ a mar r rage license index. Out it comes on Split SClirrr Jicprius , dim paper- Printing copies of documents happens just as easik- son to sinful((alit r-- rrariiqg in,r„ :;; N 'ni's IOU 811(1 10IIICIISIOMICIS \bill to igloo, dt,t iillh We know customer satisfaction is the name of the game in any profession, both yours and ours. So LC S designed CRIS+plus to provide your customer. the public researcher. a quick, easy, and accurate stay to find documents. There are no more film drascers, no more microfiche nn more lengthy stares at readers. o find documents, public researchers type a few keystrokes to fi11 in an on-screen computer form with search criteria fe_g range of • dates, names, document types, lots and blocks,subdicisions).Then, -did,: = ss ith the click of a button researchers me di or print recording infor- mauon and document images. It all happens in just seconds. To m tke t lip ecru caste you can set up remote cs orlauuions so that researchers can use the search capabilities at their own offices . .__ sinout i ',I1 We understand that documents are entrusted to you for safekeeping, making reliability the most important criteria of a recording system. So we se made CRIS+plus ultra reliable. r : ' e l)rr\ ti� tiiiniti \c LCS embraced the concept of open systems in the development of O115+plus. Its open systems anhaecuae las you use the most widely accepted databases(like the ORAC LE7' 1 database) and imaging engines(like the KOFAX' ' image server). It also means that as technology continues to improve, CRIS+plus can take advantage of these improvements. A \lair Dimensionin Nil ir�►� an►I Support The same team of experts that created CRIS+pits nosy supports this breakthrough product. Skilled and highly experienced programmers, network engineers, technicians, and customer support stall help maintain the ideal system for your department. And when you need help, a toll-free num- her quickly puts tot in touch with an LOS representative. [CS offers warranty, maintenance. and saltware enhance- ment coverage for the life of your system. The CRIST/Itts Assurance Plan includes technical support services and soliware updates. See HO11f DI crept CoNtrat III v SIN I FRvtxtxo LCS o11ers CR/5+plts training in a stimulating,informative class <� p structure to help clerks quickly learn their new recording sys- Recor C�►)�c Can BL'. tan We provide the locusecl, personalized training needed to Call an easy transition from your existing system to CRIS+phis. Call Toll-FI cc With CRIS+plus, you will receive • Installation and training at your site •(800) 554-4434. Classroom training. C.oxtit I Ixc SI RV Ic Through our consulting services. you can directly tap into the experience of our staff to meet your most demanding document management and data conversion challenge_ [CS experts know how to turn available technology into real- world solutions. After all,we've been in this business for almost 20 years- Iihuu�i► CRIS+plusIs himo•\rn• AVc rr 10l [CS made its first government product delivery in 1975 and our first recording system delivery in IQ7R_ And at that time, we made a strong commitment: We'd always put our cus- tomer first. That meant being an honest business partner, developing excellent software solutions, providing prompt service, and offering knowledgeable technical support_ I oda). were a leading supplier of software for counties,courts, and state governments,offering an array of packages for asses- sors,treasurers, planners,and courts. And the sincere promise we made nearly two decades ago—to put our customers first— has become our mission_On a daily basis, we dedicate oursehes to providing you with superior products and services. t•F ,lr'` • 940 A Closer Look at CRIS+plu[ RECORDS DOCUMENTS • Creates a record containing the document's reception of scanned images with the number of pages each doc- number,book,page,recording date,recording time, ument is supposed to have. It also shows total documents and fees—automatically. per day, total images per day, total fees per day,etc. • Generates a label, with the above information,that • Creates map indexes. affixes to the document. • Prints any number of user-defined reports in various formats • Lets you add additional information immediately or and with any number of sort and selection criteria. later on.You can add any number of grantors or grantees, released documents, a legal description, MAINTAINS COMMISSIONER'S MINUTES a return address,etc. • Offers user-defined tables of document codes and • Creates,stores, and retrieves minutes using a Windows- subdivision codes, ensuring consistency and speed of based word processor. data entry. • Uses OCR(optical character recognition) together with • Supports a user-maintainable table for rapid and its scanning capability and a full-text retrieval consistent entry of commonly used names and addresses. search engine to rapidly index historical minutes. • • Provides a zip code table for the United States. Enter Searches new or historical minutes using any the zip code, and CRIS+plus automatically and word or phrase. onsistently enters city, state,and zip code in the • Prints indexes, as an option, showing meeting number, cappropriate fields. date,book,page, action item,department, grantee item, representative, and much more. • Allows you to enter dates, times, grantors,grantees— the repetitive information from document to document— MAINTAINS UCC (UNIFORM COMMERCIAL CODE) with a single keystroke. FILINGS AND PLAT BOOKS • Calculates recording fees automatically. CAPTURES IMAGES OF ACTUAL DOCUMENTS • Provides special screens to maintain UCC filings and plat filings. • Captures documents quickly and easily with a scanner • Offers UCC document scanning,viewing,and printing with and a point-and-click interface. the same search capabilities provided for general recordings. • Scans letter and legal size (other sizes as well) during • Produces critical information on plats,such as the map information entry or in a batch afterwards. drawers in which the original documents are stored. • Scans documents that run through a document feeder. For documents that may not be run through a feeder, CRIS+plus offers an easy way to flatbed scan the document. STORES AND MANAGES RECORDING INFORMATION AND DOCUMENT IMAGES • Stores images of documents on a permanent storage medium,such as a WORM drive or magneto optical jukebox. • Saves document images simultaneously to two different places. • • Maintains continuous backup of recording information. FINDS AND PRINTS DOCUMENTS • Searches for documents using any data field (e.g., name, type of document, range of dates/time period,page,block,or lot)or a combination of data fields. • Prints document images to local or network printers with a simple click of the mouse. • Keeps partially recorded documents in view using a split screen display. For instance,if you need to immediately return a document to a counter customer, you can scan it, hand it back to the customer, and then later complete the record. PRODUCES REPORTS • Prints reception books,grantor indexes,grantee indexes, released document indexes,marriage license indexes, and much more. • ' 'Produces document summaries that compare the number As you scan documents, CRIS+plus simultaneously stores docu- ment images in two separate places, often on two separate .'® �© machines. It stores one image on the optical storage system and ='® E=IllirrIrSAt Mani the other image on a standard disk drive,which is then backed up caisr to tape. And if you're required to produce roll film suitable for ? ® archiving, CRIS+plus can simultaneously provide microfilm and digital images of your documents. �' ^ CR[S+plus also secures data at the database level.With advanced transaction logging features,it automatically backs up a record as soon as it's created,eliminating the possibility of having to repeat a CRIS+plus can create, day's—or even an hour's—work. store, index, and retrieve commissioner's minutes. MORE POWER ON 1liE DESKTOP WITH CLIENT/SERVR E CRIS+plus is setting a new standard for integrated recording sys- tems by being the first to offer client/server computing. For your organization,this means being able to take advantage of today's low- .�,��..�,:,,...�,:,.�.:�, o.TAtR050at:r,,.9.: cost,networked PCs and powerful SQL-compliant databases. /. 1993 Dais Er Mr[I. Hinkle and For users,client/server offers mainframe power at the desktop. ��*.,., ..nrleRa Users obtain optimum performance with a friendly,easy-to-use, —'°'"""``°'°"30 August] I990 nwvxrrx nui graphically-oriented system In just seconds,multiple users on the network can retrieve,view,or punt needed information. /o 'y �acnxa — a au EASY BY DESIGN "' — 01,1119,INN et.v.m•n immm 9.94.,hag het.'Nil,INIld a"..,xu , aNim „NOS«,m �m ".t :elate of Colorado. Inc. Ease of use is a part of CRIS+plus.In minutes, not hours,you can �,;;�,;;p,`e;;,e � w-^•^••• become comfortable with the program's features. That's because CRIS+plus is a true Microsoft WindowsTm application—the most ••mr•r Eagle popular graphical user interface. You'll find simple, pull-down Gran<<, a..rm.-Ihryo __ wr, •ko p I 7 menus that guide you through recording,scanning, and searching. 1„_= FOR TODAY AND YEARS TO COME ...°.° "'"'"'t'"'" oldie .,.xx....,..,..r.,.,.. "1"1"1"}""." ..a.„e...„•wow riiritiion pi lilt VIM.waded With CRIS+plus, you cm take advantage of today's and tomor- "k'a'M'" "`•s""k•N"` row's technologies.That's because it's independent of � �•� t'« "`"°"""""� ""a of NI "`""'"""""""�""'�"""" Amu dart Fractional Ea consisting or z undivided n.zz interest. specific hardware or databases. CRIS+plus supports a full-range ofddm uHn llt .ordln a cone. ant Time �eooe[ ratio and Map for The falcon Po; a Condominium operating systems,commercial databases,scanners, networks, corded" .'9p.'n Book ao'at Page'3a,together with the recorded : d o[ f sale volt uz during Summer use Week]s. Fadles County.Colorado printers, and storage devices. And, as a strategic business partner with Digital Equipment Corporation and other major hardware vendors, ECS offers you the flexibility to use your existing systems and expertise. So no w••e .^� matter what the future holds for your govemment's information ✓r /J, — systems, CRIS+plus will always be in step with your needs. CRIS+plus reproduces on demand high-quality copies of original documents. • e �� .r 940551 Features DATABASE INDEPENDENT server might consist of a PC with an Intel 80486 processor, Supports SQL-compliant databases including ORACLE® 32 MB RAM, a 1 GB magnetic disk,and a 20 GB jukebox. Release 6.0, ORACLE7, Sybase®,SQLT°"Server, SQLbaseTM, Informix®, and others.While our preferred data- CLIENT REQUIREMENTS base is ORACLE7, the choice is yours. Client stations used for entering data,searching, and viewing NETWORK INDEPENDENT require an 80386 or better PC with at least 4 MB RAM (an Intel 80486 processor with 8MB RAM is recommended). Supports Novell's IPXTM,TCP/IPTM, DECnetTM,NetBIOST",and Also required at each client station is a VGA,XGA, or other leading networks, so you can use the network you Super VGA monitor. already have in place. A scanning station, which also can be used for entering data, PRINTER INDEPENDENT searching,and viewing,needs at least 8MB RAM (16MB recommended), 170MB hard disk,and a Supports any Microsoft Windows printer. large VGA monitor or better for verification of scans. SCANNER INDEPENDENT To support split screen displays, a 19"monochrome or a 21" color monitor running at a resolution of 1280x1024 or higher Supports any KOFAX supported scanner, such as is needed. Fujitsu®and Canon®. IMAGE STORAGE INDEPENDENT Stores images on WORM, magneto optical media, or magnetic • media,letting you choose a system right for your document storage requirements. IMAGING STANDARDS COMPLIANT Stores images in CCITT Group 3 or Group 4 compressed format,so images distributed to title companies can be viewed and printed using inexpensive, off-the-shelf software. SECURITY Offers internal security for supervisor, data entry, query/view/print, or query/view for safe public access to indexes and images. In addition, CRIS+plus provides security for your network and database. • COMPLETE, INTEGRATED PACKAGE B • General recording (800) 554-4434 • Uniform Commercial Codes(UCCs) PO Box 1020,Eagle;CO 81631-1020 • SQL database (ORACLE7 runtime is bundled) PO Box 167,Driggs,lb 83422-0167 • Document scanning • Document viewing and printing ©i994.All Rights Reserved.Eagle computer systems,Inc. • Commissioner's minutes indexing Printed in USA 3/94. • GUI (graphical user interface)word processor rM • Full text retrieval engine d • Optional OCR(optical character recognition) SERVER REQUIREMENTS ®•utl,Mutl VIII 'Ili While CRIS+plus runs on a stand-alone PC, it is generally CRIS+plus is a registered trademark of Eagle Computer Systems,lit installed in a multi-user network configuration, The product trademarks and registrations mentioned herein are properties of the which requires a server for database and image storage. companies identified.ECS believes the information in this publication is accurate- as of its publication date.Information contained herein is subject to change with- The server can be almost any mainframe,minicomputer,or out notice.ECS is not responsible for any inadvertent errors. microcomputer that supports a SQL-compliant database.The tttF most popular choices are the Intel®80486 or Pentiumr"-based • microcomputers running Novell NetWarer""or UNIX®.A typical Printed on Recycled Paper )41 Hello