HomeMy WebLinkAbout910307.tiff m ,mORAnDun i
Gordon E. Lacy, Chairman
To Board of County Commissioners Date April 9, 1991
COLORADO From Walter J. Speckman, Executive Director, Human Resources V"""
s,bmct: Migrant Head Start Four (4) Year Continuation Proposal
Enclosed for Board Approval is the Migrant Head Start four (4) Year
Continuation Proposal for $661,853.00. The following is a breakdown of
where the monies will be utilized:
1. PA 23 - Basic Grant $626,533.00
2. PA 26 - Handicap $ 27,650.00
3. PA 20 - T/TA $ 7,670.00
If you have any questions please telephone me at 353-3816.
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412oott e -41c ���
APPLICATION FOR OMC ABDroval No.03A0•UOB3
FEDERAL ASSISTANCE Z'DATE SUBMITTED D Applicant mammal
March 15, 1991 90-CM0136
I i. TYPE OF SUBMISSION: ' 3.DATE RECEIVED BY STATE Slate Application menthe ApolrCation Proem',cation
❑ Construction ❑ Construction o
A.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 90-CM0136
f'X Non-Construction ❑ Non-Construction
5. APPLICANT INFORMATION
LBf7a1 Name: Organizational Unit.
Weld County Division of Human Resources Family Educational Network of Weld County
, Address(give city county, state. and zip cope,: Name and telephone number of the owSOO to De contaCted on matters Involving
P.O. Box 1805 this eopucation :give area COOel
1551 North 17th Avenue Walter J. Speckman, Executive Director
Greeley, Colorado 80631 (303) 353-3816
S. EMPLOYER IDENTIFICATION NUMBER MINI: 7. TYPE OF APPLICANT:(enter appropriate letter in pox) Er
8 14 - 1 6 1 0 0 10 18 1 1 1 3 1 A State H Independent scnml Dist.
8 County I State Controlled Institution of Higher Learning
s. TYPE OF APPLICATION: C Municipal J. Private University
D. Township K. Indian Tribe
tNew ❑ Continuation '❑ Revision E. Interstate L Individual
F Intermumcipal M Profit Organization
f Revision. enter appropriate lepers)in ❑boxiest: G Spacial Demo N. Other ISCecily)
A Increase Award 3 Decrease Award C Increase Duration
D Decrease Duration Other(specify):
9. NAME OF FEDERAL AGENCY:
_ Department of Health & Human Services
lo. CATALOG OF FEDERAL DOMESTIC 111. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
.
ASSISTANCE NUMBER: 1 3 6 0 0
Migrant Head Start
TITLE Basic PA 23
Migrant Head Start Basic PA 26
12. AREAS AFFECTED BY PROJECT cities, counties. stales. etc.P Basic PA 20
State Wide
i7. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: 4
Start Date Ending Date a Applicant Weld County Board of County p PrpmUmi
June 1991 May 1992 Commissioners' Weld County Human grant Head Start Grant
Resources ' Family Ft{nratinnRl Nato-tnrk of wolei County
t5.ESTIMATED FUNDING: is.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12777 PROCESS?
a Federal S _00 a. YES THIS PREAPPLICATION APPLICATION WAS MADE AVAILABLE TO THE
657,853 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
b Applicant S .00
131,570 DATE
c State S .00
b NO O PROGRAM IS NOT COVERED BY E.O. 12372
d Local $ .00
21 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e Other f
00
1 Program income S CO 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT7
g TOTAL S 00 ❑ Yes If 'Yes.'attach an explanation. n No
789,423
,s. TO THE BEST OF MY KNOWLEDGE AND BELIEF.ALL DATA IN THIS APPLICATION:PREAPPLICATION ARE TRUE AND CORRECT.THE DOCUMENT HAS BEEN DULY ,
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT W LL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a TYpeo Name OI Aulhonzeo Representative Tnl c Telephone number
Gordon E. Lacy, Chairperson Bo r o y Tssioners(303) 356-4000
y pTT.
c`1'^IDG�(j d Signature •f Auln.tried Representative a Oele Signed�j WELD I:_ .r (] Fyr . �
�0 (f, �/ 01.�j� TO TI-4E BOATED „G��/ �'' ,
X Rl Chdra "' f S // Standara ro a2a iuEV 4.68;
airpersor� 'area B�solTry Counc11 lq z.f S ' Prescribed OMB t rt.“:a A tot
r 2f'
oew No.04~108
4
PART III - BUDGET INFORMATION i
i
SECTION A- BUDGET SUMMARY
Grant Program, j Federal I Estimated Unobliaated Funds New or devises Budoet
Function Catalog No.
a Activity Federal Non-federal Federal Nan-Federal I Total
(al (b) (c) (d) (e) (f) I (g)
t• PA23 , IS $ 15622 ,533.00 $124,506.60 IS 747,039.60 !
Z• PA26 I 27,650.00 5,530.00 1 33,180.001
3 PA20 I
[ I 7.670.00 1,534.00 9,204.001
4. I
5. TOTALS 1$ $ (5657,853.00 1$ 131,570.60 1s 789,423.601
SECTION 8- BUDGET CATEGORIES
6. Object Class Categones Gran[ Program, Function or Activity Total
IMPA23 (z) PA26 1(3)PA20 I(4)CACFP (5)
a. Personnel IS 353,141.53 $ 4,110.44 $ $ 3,812.27 1$ 361,064.24
b. Fringe Benefits 77,099.60 747.82 715.60 1 78,563.02
I c. Travel
6,000.00 1 ,300.00 I 7,300.00 .'
d. Equipment 4,500.00 700.00 I 5,200.00
e. Supplies 32,527.87 1,300.00 1,052. 18 34,880.05
f• Contractual 64,375.00 20,791.74 46,530.00 131,696.74
g. Construction
h. Other 84,889.00 6,370.00 870.70 92,129. 70
i. Total Direct Charges
j. Indirect Charges
It. TOTALS $ 622,533.00 $ 27,650.00 $ 7,670.00 $ 52,980.75 $ 710,833.75
7. Program Incase $ $ S $ IS
911 w'
I
0040 NO.63411.000!
SECTION C. NON-FEDERAL RESOURCES
!al Grant Program ) (b)APPLICANT I (c) STATE (d)OTHER SOURCES I (e)TOTALS 1
e. PA23 ;3124,506.60 IS IS !3174.506 6n 1
9. PA26 ! 5.530.00 I ! I 5.530.00 !
0• PA20 1 ,534.00 I ! 1 ,534 nn I
11.
12. TOTALS 15131.570.60 IS IS 15131,570.60
SECTION 0- FORECASTED CASH NEEDS
Total for 1st Year 1st Quarter 2nd Quarter I 3rd Quarter I 4th Quarter
13. Federal $ FF7,R�q on 13246.694.87 5746.694.88 IS 87.731 .62 1582.231.63 1
14. Non-Federat I 131.570.60 1 49,338.98 x9,338.99 I 16,446.31 1 16,446.32 I
15. TOTAL 1$ 789,473.60 15796.033.85 13296.033.87 13 98,677.93 1598,677.95
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
FUTURE FUNDING PERIODS (YEARS)
(a) Grant Program bl FIRST (c) SEOOND (d)THIRD (e) FOURTH !
16. PA23 15622,533.00 15684,786.00 15 753,260.00 15828,586.00 I
17. PA26 I 27,650.00 I 30,415.00 I 33,456.00 I 36,801.00
19. PA20 I 7,670.00 I 8,437.00 I 9,281.00 1 10,209.00
19. 1 1 I
20. TOTALS IS 657,853.00 l5 723,638.00 5 795,997.00 15875,596.00
SECTION F-OTHER BUDGET INFORMATION
(Attach Additional Sheets if Necessary)
21. Direct Charges:
22. Indirect Charges:
i
23. Remarxs:
PART IV PROGRAM NARRATIVE (Attach per instruction)
OMB Approval No.0348-0040
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to your project or program. If you have questions,
please contact the awarding agency. Further,certain Federal awarding agencies may require applicants
to certify to additional assurances. If such is the case,you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal (e)the Drug Abuse Office and Treatment Act of
assistance, and the institutional, managerial and 1972 (P.L. 92-255), as amended, relating to
financial capability (including funds sufficient to nondiscrimination on the basis of drug abuse; (f)
pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and Alcoholism
ensure proper planning, management and com- Prevention, Treatment and Rehabilitation Act o£
pletion of the project described in this application. 1970 (P.L. 91-616), as amended, relating to
2. Will give the awarding agency, the Comptroller nondiscrimination on the basis of alcohol abuse or
General of the United States, and if appropriate, alcoholism; (g) §§ 523 and 527 of the Public Health
the State, through any authorized representative, Service Act of 1912(42 U.S.C. 290 dd-3 and 290 ee-
access to and the right to examine all records, 3), as amended, relating to confidentiality of
books, papers, or documents related to the award; alcohol and drug abuse patient records; (h) Title
and will establish a proper accounting system in VIII of the Civil Rights Act of 1968 (42 U.S.C. §
accordance with generally accepted accounting 3601 et seq.), as amended, relating to non-
standards or agency directives. discrimination in the sale, rental or financing of
housing; (i) any other nondiscrimination
3. Will establish safeguards to prohibit employees provisions in the specific statute(s) under which
from using their positions for a purpose that application for Federal assistance is being made;
constitutes or presents the appearance o£personal and (j) the requirements of any other
or organizational conflict of interest, or personal nondiscrimination statute(s) which may apply to
gain. the application.
4. Will initiate and complete the work within the 7. Will comply, or has already complied, with the
applicable time frame after receipt of approval of requirements of Titles II and III of the Uniform
the awarding agency. Relocation Assistance and Real Property
5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646)
Personnel Act of 1970 (42 U.S.C. §§ 4728.4763) which provide for fair and equitable treatment of
relating to prescribed standards for merit systems persons displaced or whose property is acquired as
for programs funded under one of the nineteen a result of Federal or federally assisted programs.
statutes or regulations specified in Appendix A of These requirements apply to all interests in real
OPM's Standards for a Merit System of Personnel Property acquired for project purposes regardless
Administration(5 C.F.R.900,Subpart F). of Federal participation in purchases.
6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch Act
nondiscrimination. These include but are not (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit
limited to: (a) Title VI of the Civil Rights Act of the political activities of employees whose
principal employment activities are funded in
1964 (P.L. 88-352) which prohibits discrimination whole or in part with Federal funds.
on the basis of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, as 9. Will comply, as applicable, with the provisions of
amended(20 U.S.C. §§ 1681-1683,and 1685-1686), the Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-
which prohibits discrimination on the basis of sex; 7), the Copeland Act (40 U.S.C. § 276c and 18
(c)Section 504 of the Rehabilitation Act of 1973,as U.S.C. §§874), and the Contract Work Hours and
amended (29 U.S.C. § 794), which prohibits dis- Safety Standards Act (40 U.S.C. §§ 327-333),
crimination on the basis of handicaps; (d)the Age regarding labor standards for federally assisted
Discrimination Act of 1975, as amended (42 construction subagreements.
U.S.C.§§ 6101-6107), which prohibits discrim-
ination on the basis of age;
C "n.-9
Standard Form 0248 (4 88)
Prescribed by OMB Circular A•102
Authorized for Local Reproduction
10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring
purchase requirements of Section 102(a) of the compliance with Section 106 of the National
Flood Disaster Protection Act of 1973(P.L. 93-234) Historic Preservation Act of 1966, as amended (16
which requires recipients in a special flood hazard U.S.C. 470), CO 11593 (identification and
area to participate in the program andto purchase protection of historic properties), and the
flood insurance if the total cost of insurable Archaeological and Historic Preservation Act of
construction and acquisition is$10,000 or more. 1974(16 U.S.C. 469a-1 et seq.).
11. Will comply with environmental standards which 14. Will comply with P.L. 93-348 regarding the
may be prescribed pursuant to the following: (a) protection of human subjects involved in research,
institution of environmental quality control development, and related activities supported by
measures under the National Environmental this award of assistance.
Policy Act of 1969 (P.L. 91-190) and Executive 15. Will comply with the Laboratory Animal Welfare
Order (EO) 11514; (b) notification of violating pct of 1966 (P.L. 89-544, as amended, 7 U.S.C.
facilities pursuant to EO 11738; (c) protection of 2131 et seq.) pertaining to the care, handling, and
wetlands pursuant to EO 11990; (d) evaluation of treatment of warm blooded animals held for
flood hazards in floodplains in accordance with EO research,teaching,or other activities supported by
11988; (e)assurance of project consistency with this award of assistance.
the approved State management program
developed under the Coastal Zone Management 16. Will comply with the Lead-Based Paint Poisoning
Act o£ 1972 (16 U.S.C. §§ 1451 et seq.); (f) Prevention Act (42 U.S.C. §§ 4801 et seq.) which
conformity of Federal actions to State (Clear Air) prohibits the use of lead based paint in
Implementation Plans under Section 176(c) of the construction or rehabilitation of residence
Clear Air Act of 1955, as amended (42 U.S.C. § structures.
7401 et seq.); (g)protection of underground sources 17. Will cause to be performed the required financial
of drinking water under the Safe Drinking Water and compliance audits in accordance with the
Act of 1974, as amended, (P.L. 93-523); and (h) Single Audit Act o£1984.
protection of endangered species under the
Endangered Species Act of 1973,as amended,(P.L. 18. Will comply with all applicable requirements of all
93-205). other Federal laws, executive orders, regulations
and policies governing this program.
12. Will comply with the Wild and Scenic Rivers Act
of 1968 (16 U.S.C. §§ 1271 et seq.) related to
protecting components or potential components of
the national wild and scenic rivers system. <s it
/ ! / �/
AiTC` 7.1 /v /a
W I :T , ERK TO THE BOARD
�- " ( f
3 �r.r1 I L_ I U 1 ��
:IGNATU E F AUT ORI RTIFYING OFFICIAL TITLE
Gordon E. Lacy, Chairperson Board of County Commissioners
APPUCANTORGANIZATION Weld County Board of ' DATESUBMITTED
County Commissioners ' Weld County Division of Human
Resources ' Family Educational Network of Weld County
ti4o%/
SF 4248 14-881 Bach
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans,
and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee
of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying, " in accordance with its
instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a
prerequisite for making or entering into this transaction
imposed by section 1352 , title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a
civil penalty of not less than $10, 000 and not more than
$100, 000 for each such failure.
Weld County Board of County Commissioners - Weld County- Division Of 7:2:
ources
Organization
A i^"I EST,�71 e 4
c �t/�/ b1i TO xHC BOARD
A t iz ignature Title Date
n I HE BOARD
NOTE: If Disclosure Forms are required, please contact: Mr.
William Sexton, Deputy Director, Grants and Contracts
Management Division; Room 341F, HIM Building, 200 Independence
Avenue, SW, Washinuton, D.C. 20201-0001
91.C37::9
U.S. Department of Heaith and Human Services
Certification Regarding
Drug-Free Workplace Requirements
Grantees Other Than Individuals
By signing and/or submitting this application or grant agreement, the grantee is providing the certification
set out below.
This certification is required by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR
Part 76, Subpart F. The regulations, published in the January 31, 1989 Federal Register, require certification
by grantees that they will maintain a drug-free workplace. The certification set out below is a material repre-
sentation of fact upon which reliance will be placed when HHS determines to award the grant. False certifica-
tion or violation of the certification shall be erounds for suspension of payments, suspension or termination
of grants, or governmentwide suspension or debarment.
The grantee certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the ac-
tions that will be taken against employees for violation of such prohibition;
(b) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and,
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the employee will:
(1) Abide by the terms of the statement; and,
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five days after such conviction;
(e) Notifying the agency within ten days after receiving notice under subparagraph(d)(2)from an employee
or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2),with
respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal,State,or local health, law enforcement,or other appropriate
agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e) and (f).
910,3 C.Y
GPO 902-949
Certification Regarding Debarment. Suspension, and Other
gesponsibility Matters - Primary Covered Transactions
By signing and submitting this proposal , the applicant, defined as
the primary participant in accordance with 45 CFR Part 76,
certifies to the best of its knowledge and believe that it and its
principals:
(a) are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal Department or agency;
(b) have not within a 3-year period preceding this
proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving
stolen property;
(c) are not presently indicted or otherwise criminally or
civilly charged by a governmental entity (Federal, State of local)
with commission of any of the offenses enumerated in paragraph (1)
(b) of this certification; and
(d) have not within a 3-year period preceding this
application/proposal had one or more public transactions (Federal,
State, or local) terminated for cause or default.
The inability of a person to provide the certification required
above will not necessarily result in denial of participation in
this covered transaction. If necessary, the prospective
participant shall submit an explanation of why it cannot provide
the certification. The certification or explanation will be
considered in connection with the Department of Health and Human
Services(HHS) determination whether to enter into this
transaction. However, failure of the prospective primary
participant to furnish .a certification or an explanation shall
disqualify such person from participation in this transaction.
The prospective primary participant agrees that by submitting this
proposal, it will include the clause entitled "Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion - Lower Tier Covered Transaction. " provided below
without modification in all lower tier covered transactions and in
all solicitations for lower tier covered transactions.
91_(43r•
Certification Reaardina Debarment. Suspension. Ineliaibilitv and
Voluntary Exclusion - Lower Tier Covered Transactions
(To Be Supplied to Lower Tire Participants)
By signing and submitting this lower tier proposal , the prospective
lower tier participant, as defined in 45 CFR Part 76, certifies to
the best of its knowledge and belief that it and its principals:
(a) are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or
agency.
(b) where the prospective lower tier participant is
unable to certify to any of the above, such prospective participant
shall attach an explanation to this proposal.
The prospective lower tier participant further agrees by submitting
this proposal that it will include this clause entitled
"certification Regarding Debarment, Suspension, Ineligibility, and
Voluntary Exclusion - Lower Tier Covered Transactions. "without
modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
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DGET ANALYSIS
PERSONNEL
***** STAFF *****
# of ; ; Annual ;Wks/; Hourly % of ; Actual ;
Posi-; POSITION TITLE ; Salary ;Year; Salary ; Time ; Salary
tions; ,
1 ;EDUC. COOED. ; 17,685.36 52 ; $8.47 ; 34.6%; $6,013.02
1 ;EDUC. COORD. ASST. 11,212.56 52 ; $5.37 34.6%; $3,812.27
6 ;TEACHERS 77,047.20 7 $6.30 ; 100.0%; $10,332.00
6 ;TEACHERS 77,047.20 13 ; $6.30 ; 100.0%; $19,188.00 ;
9 ;TEACHERS ; 115,570.80 18 ; $6.30 ; 100.0%; $39,852.00 ;
10 ;TEACHERS AIDES ; 102,312.00 7 $4.90 ; 100.0%; $13,720.00
10 ;TEACHERS AIDES ; 102,312.00 13 ; $4.90 ;100.0%; $25,480.00 ;
17 ;TEACHERS AIDES ; 173,930.40 18 $4.90 ; 100.0%; $59,976.00 ;
1 ;F/S COORD. 16,829.28 ; 52 ; $8.06 ; 34.6%; $5,721.96 ;
1 ;PI SPECIALIST ; 14,281.92 52 $6.84 ; 34.6%;• $4,855.85 ;
2 ;CASE MANAGERS 24,179.76 ; 52 ; $5.79 ; 34.6%; $8,221.12
1 ;HEALTH COOED. ; 17,685.36 52 ; $8.47 ; 34.6%; $6,013.02 ;
2 ;HEALTH AIDES 24,179.04 7 $5.79 ; 100.0%; $3,242.40
2 ;HEALTH AIDES ; 24,179.04 ; 13 $5.79 ; 100.0%; $6,021.60 ;
2 ;HEALTH AIDES ; 24,179.04 18 $5.79 ; 100.0%; $8,337.60 ;
1 ;COOK ; 11,212.56 ; 18 ; $5.37 ; 100.0%; $3,812.27
2 ;COOK AIDES ; 20,295.36 18 ; $4.86 ; 100.0%; $6,900.42 ;
3 ;NURSES 48,044.88 ; 18 ; $7.67 ; 100.0%; $16,335.26 ;
1 ;JANITOR ; 10,147.68 ; 18 ; $4.86 ; 100.0%; $3,499.20 ;
2 ;JANITORS ; 20,295.36 13 $4.86 ; 100.0%; $5,054.40 ;
1 ;SITE SUPERVISOR 15,012.72 ; 7 ; $7.19 ; 100.0%; $2,013.20 ;
2 ;SITE SUPERVISOR 30,025.44 13 ; $7.19 ; 100.0%; $7,477.60 ;
2 ;SITE SUPERVISOR 30,025.44 ; 18 ; $7.19 ; 100.0%; $10,353.60 ;
4 ; .5 FTE CASE MGRS 24,179.76 18 ; $5.79 ; 100.0%; $8,221.12 ;
1 ;SPECIAL NEEDS TECH ; 12,089.52 ; 52 $5.79 ; 34.6%; $4,110.44 ;
90 TOTAL STAFF SAL COSTS $288,564.35
PA23 $280,641.64
PA26 $4,110.44
CACFP $3,812.27
NON-FEDERAL $39,941.44
PA 23 PA-26
Budgeted Budgeted CACFP Non-Federal
Cost Cost Cost Cost
FRINGE BENEFITS
a. Social Security $ 21,783.53 $ 314.45 $ 291.64 $ 3,055.52
b. State Disability 1,452.24 19.44
d. Workers' Comp. 13,433.06 23.84 22.11
e. Health Insurance 2,799.30 35.70 35.70
g. Life Insurance 226.38 3.27 3.03
i. Sick/Vacation 28,682.05 370.56 343.68
TOTAL STAFF FRINGE $ 68,376.56 $ 747.82 $ 715.60 $ 3,055.52
91.(23,311'''
BUDGET ANALYSIS
PERSONNEL
** ADMIN
# of ; Annual ;Wks/; Hourly % of Actual
Posi--; POSITION TITLE Salary ;Year: Salary Time Salary
tions;
1 ;HEAD START DIR 29,294.64 52 ; $14.03 34.6%; $9,960.18
1 ;OFFICE MANAGER 15,012.72 52 ; $7.19 34.6%; $5,104.32
1 ; .8 FTE OFFICE TECH 14,323.68 52 ; $6.86 80.0%; $3,896.04
1 ; .2 FTE FISCAL TECH 17,775.00 52 ; $8.50 20.0%; $3,555.00 ;
1 ; .1 FTE SECT/PR 23.720.00 52 ; $11.36 10.0%; $2,372.00 ;
1 ; .2 FTE ACCT 19,656.00 52 ; $9.41 20.0%; $3,931.20
,
,
I , ,
6 TOTAL ADMIN SAL. COST $28,818.74
PA 23
Budgeted
Cost
FRINGE BENEFITS
a. Social Security $ 2,204.63
b. State Disability 146.98
d. Workers' Comp. 167.15
e. Health Insurance 152.46
g. Life Insurance 22.91
i. Sick/Vacation 2,011.26
TOTAL ADMIN FRINGE $ 4,705.39
91.w 7.9
BUDGET ANALYSIS
PERSONNEL
***** TRANSPORTATION *****
4 of ; ; Annual ;Wks/; Hourly ; % of ; Actual ;
Posi-; POSITION TITLE ; Salary ,Year; Salary ; Time ; Salary
tions
I I , 1 I
I I , , I 1 1
1 ; .15 FTE TR. DIRECTOR ; 27,736.00 ; $13.28 ; 15.0%! $4,160.40
1 ; .1 FTE DISPATCHER ; 13,635.00 ; $6.53 ; 20.0%; $1,363.50 ;
24 ;PART TIME BUS DRIVER ; $38,157.25
I , I 1 ! 1 1
I , I I I I ,
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26 TOTAL TRANSPORTATION SAL COST $43,681.15
PA 23
Budgeted
Cost
FRINGE BENEFITS
a. Social Security $ 3,341.61
b. State Disability 222.77
d. Workers' Comp. 253.35
e. Health Insurance 26.25
g. Life Insurance 4.39
i. Sick/Vacation 169.28
TOTAL TRANS.FRINGE $ 4,017.65
51.C37.:
BUDGET ANALYSIS
PA 23
Budgeted PA-26 CACFP PA-20 Non-Federal
Cost Cost COST COST Share
OCCUPANCY
a. Rent $ 6,000.00 $ $ $ $ 12,000.00
b. Utilities 9,000.00
c. Telephone 2,500.00
d. Child. Lia. Ins. 720.00
e. Maintenance (Bldg) 5,200.00
f. Storage 1,000.00 2,500.00
TOTAL OCCUPANCY $ 24,420.00 $ $ $ $ 14,500.00
CHILD TRAVEL
a. Veh. Operating Exp. 46,319.00
TOTAL CHILD TRAVEL $ 46,319.00 $ $ $ $
STAFF TRAVEL
a. Out-of-Town $ 6,000.00 $ $ $ 1,300.00 $
b. Local 3,000.00 200.00
TOTAL STAFF TRAVEL $ 9,000.00 $ $ $ 1,500.00 $
FOOD
a. Children"s $ $ $46,530.00 $ $ 3,500.00
b. Parents'/ Volunteers 2,151.87
c. Staff 2,376.00
TOTAL FOOD $ 4,527.87 $ $46,530.00 $ $ 3,500.00
FURNITURE & EQUIPMENT
a. Classroom/Rec 3,000.00 700.00
b. Equip/Repair Maint. 1,500.00
TOTAL FURNITURE & EQUIP$ 4,500.00 $ 700.00 $ $ $
91.C3r„ y
BUDGET ANALYSIS
PA 23
Budgeted PA-26 CACFP PA-20 Non-Feder<
Cost Cost Cost Cost Share
SUPPLIES
a. Office $ 4,000.00 $ $ $ $
b. Postage 1,000.00
c. Maintenance 4,000.00
d. Classroom 10,000.00 800.00 5,500.0(
e. Medical/Dental 4,000.00 500.00
f. Kitchen/CCFP 1,052.18
g. Janitorial 5,000.00
TOTAL SUPPLIES $ 28,000.00 $ 1,300.00 $ 1,052.18 $ $ 5,500.0(
CHILD SERVICES
a. Med/Screening Care $ 9,500.00 $ 1,791.74 $ $ $ 21,200.0(
b. Dental Exams/Care 9,175.00 2,293.0(
c. Mental Health 700.00 5,000.00 15,000.0(
Assessment/Care
d. Nutrition Consultant 870.70
e. Speech Therapy 9,000.00
f. Special Educ. Consultant 5,000.00
TOTAL CHILD SVCS. $ 19,375.00 $20,791.74 $ 870.70 $ $ 38,493.0(
PARENT SERVICES
a. Parent Activities $ 3,000.00 $ $ $ 750.00 $
b. Parent Travel 1,450.00 425.00
c. Child Care 500.00 200.00
125.00
TOTAL PARENT SVCS $ 4,950.00 $ $ $ 1,500.00 $
OTHER
a. Audit $ 1,500.00 $ $ $ $
c. Data Processing 1,000.00
d. Publications/
Subscriptions 200.00
e. Printing/Advertising 2,500.00
g. Staff Training 1,000.00 4,670.00
h. Cotmty Indirect Costs 27,580.69
i. Contract costs/Alamosa 45,000.00
TOTAL OTHER $ 51,200.00 $ $ $ 4,670.00 $ 27,580.64
TOTAL $622,533.00 $27,650.00 $52,980.75 $ 7,670.00 $132,570.6C
O1 '1 c7 a
BUDGET NARRATIVE
MIGRANT HEAD START FY 1991-92
PROGRAM ACCOUNT 23
STAFF SALARY
See ATTACHMENT FIVE for salary break outs according to position.
The following analysis includes the administrative and transportation
portions of the salaries along with regular staff figures.
Teacher, Teacher Aide, Case manager and Health Aide positions are
figured on an average salary for this budget.
FRINGE BENEFITS
Social Security (FICA) is figured at .0765 x salary, for each employee.
Disability is figured at $.51 per $100.00 made, up to a total of
$5,000.00 per employee.
Workmen' s Compensation is figured for the teachers and teacher aides at
$7.57 per every $100.00 of their salary. The remainder of the staff is
charged at $.58 per 100.00 of their salary.
Health Insurance is figured at $105.00 for all regular, full time
employee ($105.00 x 43) .
Life Insurance uses the following formula for all regular full time
employees:
3 times the amount of an employee's salary divided by
1000 x .265.
Sick/Vacation Benefits are accrued by each regular full time employee at
an average rate of eight (8) hours per month for Sick Leave Benefits and
eight (8) hours per month for Vacation Benefits.
OCCUPANCY
a. Rent
Brighton $2000.00 per month x 2 months = $4000.00
Hudson $500.00 per month x 2 months = $1000.00
1000.00 reimbursement to Weld County for use of buildings in Greeley
and Frederick for a total of 16 weeks.
TOTAL $6000.00
The Alamosa, Fort Collins and Fort Morgan sites are provided in
collaboration with the Title I Programs and The Board of Cooperative
Services (BOCS) at no cost to The Family Educational Network of Weld
County.
R .r
b. Utilities
Is an estimated cost based on FY 1990-91 budget expenditures.
Pays for costs incurred for gas , electricity, water, sewage etc. at
the following centers: Greeley, Frederick, Brighton and Frederick.
The Alamosa, Fort Collins and Fort Morgan Sites or provided with the
Title I Programs.
c. Telephone
Pays for the installation of telephones at all sites excluding the
Greeley and Frederick Sites. Also pays for program related telephone
charges. This is an estimated cost based on Budget expenditures for
FY 1990-91.
d. Child Liability Insurance
Child Liability Insurance is charged at a rate of:
$2.149 per child x 335 children = $720.00.
e. Maintenance
Is an estimated cost based on FY 1990-91 budget expenditures.
Maintenance costs include costs incurred for the safety and upkeep of
the facilities to include: painting, plumbing repairs, carpet
cleaning, janitorial services provided by Weld County, etc.
f. Storage
Storage is charged to the Migrant Head Start Program at a rate of:
$111.11 per month x 9 months = $1000.00
CHILD TRAVEL
a. Vehicle Operating Expenditures
Charged at of a rate of $.90 per mile x 51,465.555 miles.
The Vehicle operating Expenditures include the costs of gas and oil ,
repair and maintenance, vehicle liability insurance and vehicle
replacement costs. Vehicle replacement costs are pro-rated on a
percentage rate of usage.
STAFF TRAVEL
a. Out Of Town
Director-travel to the Management Institute, August 1991, $1500.00.
Director-2 Migrant Head Start Director's Association meetings at
$750.00 each for a total of $1500.00.
Migrant Head Start Conference- 3 staff person's and the Director at
an estimated cost of 3000.00.
The estimated costs include the costs for registration fees, room and
board, per diem of $32.00 per day and mileage costs reimburseable at
$.25 per mile.
b. Local
Pays for approximately 10000 miles of travel by coordinating staff
and the Director for center training and monitoring purposes;
reimburseable at $.25 per mile. Also pays for room and board
accommodations and $25.00 per diem for overnight trips , estimated at
$500.00.
FOOD
a. Children's
Children s food costs are reimbursed by the Child Adult Food Care
Program (CACFP) authorized by the United States Department of
Agriculture.
b. Parent's
Pays for the meals of parents volunteering in the program and also
for meals and snacks provided at parent functions such as Open House,
Parent Trainings and Parent/Teacher Conferences.
c. Staff
Pays for the staff eating with the children in the classroom, this is
partially reimbursed by CACFP.
FURNITURE AND EQUIPMENT
a. Classroom/Recreation
Pays for furniture used in the classrooms to include child sized
tables and chairs, book shelves, water tables etc. Also pays for
outdoor gross-motor supplies such as tricycles, wagons etc. .
b. Equipment/Repair and Maintenance
Aays for the costs incurred to repair classroom furniture and office
equipment such as the laminater, copy machine, typewriters, classroom
tables and outdoor equipment.
SUPPLIES
a. Office
Pays for office supplies for all centers to include paper. paper
clips, pens/pencils , calendars, typewriter/computer ribbon etc.
b. Postage
Pays for the cost of stamps and postage fees for program related
activities; ie: letters to community agencies and parents,
correspondence to the Migrant Head Start Bureau, etc.
c. Maintenance
Include materials needed for building maintenance to include: paint,
light bulbs, plumbing materials, window replacements etc.
d. Classroom
Pays for costs incurred for classroom materials to include:
construction paper, finger paint, paint brushes, scissors , crayons,
pencils etc.
e. Medical/Dental
Pays for medical and dental supplies to include: first aide kits,
tooth brushes, barmaids, antiseptic etc.
f. Kitchen
Kites supplies are reimbursed by CACFP.
g. Janitorial
Pays for supplies for the cleanliness of the building to include:
disinfectant, toilet paper, paper towels, floor cleaner, mops,
sponges etc.
CHILD SERVICES
a. **Medical Screenings and Care
Pays for the children's physical exams, sick child care and exams by
medical providers, prescriptions etc.
b. **Dental Health Examinations and Care
Pays for the children's dental screenings and examinations.
c. Mental Health Assessments and Care
Pays for Mental Health Assessments for children, provided by Weld
Mental Health Clinic. Note: Ongoing treatment will paid fer through
PA 26 funds.
d. Nutrition Consultant
Reimbursed by CACFP.
e. Speech Therapy
See PA 26 Budget Narrative
f. Special Education Consultant
See PA 26 Budget Narrative
**These services are provided through contracts by local Health Clinics.
In Greeley The Sunrise Clinic provides Health Services and minimal
Dental Services. Dental Services in Greeley are also provided by
private dentists. In Southern Weld County (Frederick, Brighton and
Hudson) Medical and Dental Services are provided by Plan de Salud del
Valle Health Clinic. In Alamosa services are provided by Valley Wide
Health Clinic, and in Fort Collins services are provided by the Health
Department. The Colorado Department Of Migrant Health also provides
numerous services to the migrant children in our program.
" . .,
PARENT SERVICES
a. Parent Activities
Pays the cost for parent trainings, policy council meetings and
educational materials for the parents persuing educational
endeavors. Also pays for the costs of materials needed for parent
orientations and Special Parent Functions.
b. Parent Travel
Pays the cost for two parents to attend the National Migrant Head
Start National Training Conference.
c. Child Care
Pays "tor the cost of child care for parents while the are
volunteering in program activities.
OTHER
a. Audit
Pays for the annual audit as required for Federal Grants, by the
Department of Health and Human Services.
b. Data Processing
A fee charged by Weld County to pay for computer support services .
c. Publications/Subscriptions
Pays for the purchase of Early Childhood publications and program
related publications and subscriptions.
d. Printing/Advertising
Pays for printing costs of program materials such as, enrollments,
forms and news letters. The cost of employee recruitment
advertisement is also included in this line item. Costs are based on
expenditures of FY 1990-91.
e. Staff Training
Pays for materials for staff training and orientations. Also includes
the cost of trainers invited into the program for training purposes.
f. County Indirect Costs
Weld Counties contribution to the Migrant Head Start Program.
g. Contract Costs/Alamosa
Alamosa Center employees are under contract with the San Luis Valley
Board of Cooperative Services and are reimbursed by FENWC.
****NOTE: All budget items are based on actual expenditures of FY
1990-91, except for personnel costs.
21.0 '7`7
BUDGET NARRATIVE
MIGRANT HEAD START FY 1991-92
PROGRAM ACCOUNT 26
FURNITURE AND EQUIPMENT
a. Classroom/Recreation
Pays for the purchase of special furniture and necessary items to
provide optimal services for handicapped children. These items
include special chairs, tables, playground gross motor
apparatus etc.
SUPPLIES
d. Classroom
Costs Mocated for the purchase of special supplies to ensure that
the handicapped child has a successful Head Start experience. These
items include the purchase of items such as scissors, silverware,
pencils etc.
e. Medical/Dental
Includes the costs for medical/dental supplies so that the Health
Component may meet the medical/dental needs of the handicapped child.
CHILD SERVICES
a. Medical/Screening Care
Includes the costs for special screenings and care for the
handicapped child, above and beyond the normal screenings such as
speech, OT/PT and mental health. All medical screenings and
diagnostics which are beyond the normal realm are provided on an as
needed basis and contracted with appropriate agencies such as
Children's Hospital in Denver.
c. Mental Health Assessment/Care
Pays for Mental Health Services contracted with Weld Mental Health
Center. The average fee for Mental Health services is $75.00+ per
hour, our contract provides for 125 hours of service at $40.00 per
hour, the balance is an in-Kind contribution to the program. Mental
Health services include individual/group counseling and consultation
services.
e. Speech Therapy
Covers the costs incurred for children in need of Speech Therapy.
The contract with the University of Northern Colorado includes speech
diagnostics, individual and group therapy as well as consultation.
91.03'7-)
,R3'7-)
f. Special Education Consultant
Provides 160 hours of Special Education Consultation at $ 32.00 per
hour. The Special Education Consultant provides training and
technical assistance to the classroom staff and Special Needs
Technician.
PA 26 Funds also pays the salary and fringe benefits of the Special
Needs Technician for a total of 4110.44.
S1.0371`)
BUDGET NARRATIVE
MIGRANT HEAD START FY 1991-91
PROGRAM ACCOUNT 20
STAFF TRAVEL
a. Out of Town
Pays for the Education Coordinator and one teacher to attend the
High/Scope trainer training conference in Ypsilanti Michigan in the
Spring of 1992.
b. Local
Pays for 800 miles of travel at $.25 per mile for staff for training
purposes. Travel will generally be to Denver and for the Alamosa
staff to travel to Greeley for training.
PARENT SERVICES
a. Parent Activities
Pays for the cost of parents interested in pursuing their Child
Development Certificate (CDA) . The $750.00 budgeted pays for the
initial training fees, materials and the packet.
b. Parent Travel
Helps pay for the cost to send two parents to the National Migrant
Head Start Conference.
c. Child Care
Pays for child care costs for parents who will attend the National
Migrant Head Start Conference.
OTHER
g. Staff Training
Pays the cost for two staff members to receive their CDA, the costs
pay for training, the packet, LAT and necessary materials needed to
pursue the CDA.
Troc4Nrax‘IN
Program Narrative
Part IV
I . Objectives and Need for Assistance:
The Family Educational Network of Weld County provides Migrant Head
Start Services to families in Northern Colorado and Southwest
Colorado, targeting the following areas: (See attachment one for
State Needs Assessment)
Greeley: Provides services to children and families in Northern
Weld County to include the towns of Eaton, Greeley, Gill , Kersey,
LaSalle, Evans, Gilcrest, Johnstown and Milliken.
Frederick: Provides services to children and families in Southern
Weld County and East Boulder County, including the towns of
Frederick, Firestone, Erie, Longmont, Fort Lupton and Lafayette.
Hudson: Serves children in Northeast Weld County to include Hudson,
Prospect Valley and Keenesburg.
Brighton: Targets services to North Adams County and South Weld
County to include the towns of Brighton, Commerce City and
Wattenburg.
Fort Collins: Serves children ana families in East Larimer County
ana Northwest Weld County to include the towns of Fort Collins,
Loveland, Wellington, Ault and Severence.
Fort Morgan: Serves children in Morgan, Logan and Washington
counties including the towns of Fort Morgan and Brush.
Alamosa: Alamosa is located in Southwest Colorado in the San Luis
Valley. The Migrant Head Start Program will serve children and
families in the counties of Alamosa, Costilla, Conejos, Rio Grande
and Sauguache.
The State of Colorado depends on agriculture as a major source of
its economic security. a3 is percent of Colorado's revenue is
dependent on agricultural—'fy based activity. The following is a
summary from the Community Needs Assessment (Attachment I) showing
the need for migrant services in the aforementioned areas.
North Central Colorado
North Central Colorado consists of the following counties, Weld, Adams,
Boulder and Larimer. This area is very rich agriculturally and the
following crops only represent a portion of the produce from this area;
pickles, onions, sugar beets, beans, corn, potatoes and other table
produce. Table produce such as tomatoes, carrots etc. will decrease by
approximately 50% due to the bankruptcy of a major grower. This will
have no impact on the number of agricultural workers migrating into the
areas as there is an anticipated increase of 30% in both the pickle and
sugar beet crops. It is forcast that because of the change in crops
that North Central Colorado will see many new families.
North Eastern Colorado
The Northeast area of Colorado includes the counties of Morgan, Logan
and Washington.
Crops requiring migrant farmworkers are sugar beets, pickles, beans,
potatoes and onions. There are two principle migration waves, the first
from mid-May into late July for the sugar beets. It is estimated that
sugar beet crops will increase 15% to 25%. The second migrant impact is
mid-July to mid-August for the potatoe season.
San Luis Valley
The San Luis Valley, located in South Central Colorado includes the
counties of Alamosa, Costilla, Conejos , Rio Grande and Saguache.
The agricultural crops requiring migrant farmworkers are spinach,
(planted 2 to 3 times per season) , onions, cabbage, lettuce, carrots,
potatoes and mushrooms. The farmworkers begin arriving late April and
leave the area in October.
Statistical Information:
Number of Eligible Children Being Served by FENWC
Area Approximate # Approximate # Approximate # Migrant
of MSFW'S of eligible of eligible Head
MSFW families children Start
Services
North 10,500 500 800 235
Central
Colorado
North East 2,700 65 130 25
Colorado
San Luis 4,000 120 250 75
Valley
Colorado
TOTALS 17,200 685 1,180 335
The above figures show that the Migrant Head Start Programs of FENWC
only are able to provide services to 28% of the eligible migrant farmworkers
in it's jurisdiction.
As it is evident from the above statistics and information there is a
great need for comprehensive Migrant Head Start Services in the State of
Colorado. The Family Educational Network of Weld County is committed to
providing low-income migrant families and children with a developmentally
appropriate comprehensive program which will promote self-esteem, social
competence and enable children future educational success.
II . Results or Benefits Expected
The Family Educational Network of Weld County proposes to continue
it's comprehensive Migrant Head Start Program to provide services
to migrant children. Our targeted enrollment is 335, there will be
an enrollment of no fewer than 34 handicapped children and no more
than 34 children in the 10% over-income category.
The program options being proposed are:
PA-23 - Full Day Head Start, serving infants, toddlers and
preschool age children
PA-26 - Full Day Head Start/Handicap Services, serving infants,
toddlers and preschool age children
Greeley
Greeley (Central Office)
520 13th Avenue
Greeley, Colorado 80631
(303) 356-0600
Six classrooms 8 hours, 5 days per week for 16 weeks
2 Infant classrooms, 8 per classroom
2 Toddler classrooms, 15 per classroom
2 Preschool classrooms, 18 per classroom
TOTAL OF 82 CHILDREN
Frederick
Frederick Center
340 Maple
Frederick, Colorado 80530
(303) 833-2230
Three classrooms 8 hours, 5 days per week for 16 weeks
1 Infant classroom, 8 per classroom
1 Toddler classroom, 12 per classroom
1 Preschool classroom, 18 per classroom
TOTAL OF 38 CHILDREN
Hudson
Hudson Center
605 Birch
Hudson, Colorado 80642
Three classrooms , 8 hours, 5 days per week for 12 weeks
1 Infant classroom, 8 per classroom
1 Toddler classroom, 12 per classroom
1 Preschool classroom, 18 per classroom
TOTAL OF 38 CHILDREN
Brighton
Brighton Center
840 Bridge
Brighton, Colorado 80601
Three classrooms, 8 hours, 5 days per week for 12 weeks
1 Infant classroom, 8 per classroom
1 Toddler classroom, 12 per classroom
1 Preschool classroom, 18 per classroom
TOTAL OF 38 CHILDREN
* Fort Collins - The children will be transferred to the Greeley Site
when the six week Title I Program ends.
Fort Collins Center
Werner Elementary School
5400 Mail Creak Lane
Fort Collins, Colorado 80521
(303) 223-6313
Three classrooms 8} hrs x 5 days per week for 6 weeks
1 Infant classroom, 8 per classroom
1 Toddler classroom, 12 per classroom
1 Preschool classroom, 18 per classroom
TOTAL OF 38 CHILDREN f
Fort Morgan
Fort Morgan Center
Baker Elementary School
300 Lake Street
Fort Morgan, Colorado 80701
(303) 867-2924
3 classrooms, 8 hours, 5 days per week for 6 weeks
1 Infant classroom, 5 per classroom
1 Toddler classroom, 10 per classroom
1 Preschool classroom, 10 per classroom
TOTAL OF 25 CHILDREN
Alamosa
Alamosa Center
Waverly Elementary School
Alamosa, Colorado
(719) 589-4557
Five classrooms, 8 hours, 5 days per week for 12 weeks
1 Infant classroom, 10 per classroom
2 Toddler classrooms, 15 per classroom
2 Preschool classrooms, 18 per classroom
TOTAL OF 76 CHILDREN
Statistical Information
1 - funded enrollment: 335
2 - number of handicapped children to be enrolled: 34 (minimum)
3 - number of children for who fees will be charged: 0
4 - number of children whose income is above the poverty level :
34 (maximum)
5 - number of hours per week of operation: 45 hrs
6 - number of weeks per year of program operation: 16 weeks
* 7 - number of teachers: 26
* 8 - number of paid teacher aides: 46
9 - number of classes:
* The personnel breakout on the budget and budget narrative do not
include the breakout for Alamosa personnel , as this is budgeted in
the contractual line item. Alamosa hires it's staff seperately from
FENWC.
Work Plans for Service Delivery
Contains component work plans in place for Program Year 1991-92.
Work plans are reviewed and revised yearly, according to the
following schedule. Teams composed of component staff, community
representatives and parents will revise the work plans. Work plans
will not be implemented until they have received Policy Council
Approval .
Review and Finalize Plans - January through February 1991
Revise Plans - February through March 1991
Finalize Plans - April 1991
Policy Council Approval - May 1991
Attachment Three is composed of the programs four (4) year goals.
The Family Educational Network of Weld County met with staff and
parents to determine the four priorities of the program, therefore,
all components will work in a coordinated effort to attain the
attached goals.
The following is a calendar of activities and program schedule.
These activities were developed by a team of parents, staff and
community representatives in order to ensure involvement of all
program members and foster parent and community involvement with the
program.
CALENDAR OF ACTIVITIES
June 3-7, 1991 Staff Training
June 10, 1991 Open Greeley, Frederick and Fort Morgan
June 17, 1991 Family Night and Parent Training in
Greeley and Frederick, Policy Council
Meeting, Open Fort Collins and Alamosa
Sites
July 3, 1991 Family Night and Parent Training in
Greeley and Frederick
July 4-5, 1991 School closed. Independence Day
July 8, 1991 Open Brighton and Hudson Sites
July 15, 1991 Policy Council Meeting, Open House and
Parent Training Greeley and Frederick
July 29, 1991 Open House and Parent Training in
Brighton and Hudson Sites
August 1991 Program Evaluation and SAVI
August 7, 1991 Family Nights and Parent Trainings in
Greeley, Frederick, Hudson and Brighton
August 19, 1991 Policy Council , Parent Trainings and
Family Nights in Greeley, Frederick,
Hudson and Brighton Sites
September 2, 1991 Closed for Labor Day
September 4, 1991 Parent Trainings and Family Nights in
Greeley, Frederick, Hudson and Brighton
Sites
September 16, 1991 Family Night and Parent Training
Greeley, Frederick, Brighton and Hudson
Sites
September 27, 1991 Close All Sites
January 1992 Review and Analyze Work Plans - Start
Plan for Migrant Head Start
February 1992 Revise Work Plans
March 1992 Finalize Work Plans
March 1992 Community Needs Assessment
April-May 1992 Prepare and Finalize Contracts
an--;
The Family Educational Network of Weld County (FENWC) is dedicated to
providing quality comprehensive services to children and families. In
order to achieve this goal FENWC share in a strong network that has been
developed within the communities served to offer maximal support and
services to children and families. As well as offering support to the
families of FENWC we are attempting to develop a system which provides
support services to staff in the areas of training, personal development
and needed direct services.
The networking endeavors of FENWC include establishing a stronger
working relationship with the school district's Title I Programs. In
order to enhance this relationship FENWC is locating sites with Title I
Programs. The sites are in Fort Collins , Fort Morgan and Alamosa. At
these sites FENWC staff will have the opportunity to share in the
in-services and trainings of the school district, parents will have
early exposure to the public school systems and therefore be enabled to
assist their child toward a successful educational experience. Children
will be more successfully transitioned into the public school system as
service delivery for children by the school district will be enhanced
and special needs children will continue receiving services as records
may be transferred to the home base public school system more readily
via the MRST System.
The Family Educational Network of Weld County maintains a strong relationship
with the Colorado State Department of Migrant Health. With this collaborative
relationship the Family Educational Network of Weld County has been able
to establish and maintain high quality health and dental care for the
children served. As well as providing added services for children. The
Colorado Department of Migrant Health also assists FENWC in the recruitment
of RN's to staff the program sites and contributes dollars toward their
salaries with the local health clinics. Through this networking the
health clinics send Medical Doctor's or Physicians Assistants to the
Migrant Head Start Sites three to five times per week to provide preventative
health care as well as treatments to the migrant children.
The Family Educational Network of Weld County believes that to ensure
success we must work with the family as a whole unit in order for the
children to develop high self-esteem and be successful in future
academic endeavors. It is important that our program work with the
parents so that they understand the important role they have in their
child's life as their primary educator. The Family Educational Network
of Weld County will work with parents so they may gain the confidence to
work with their children at home, feel comfortable in a school setting
to support their children, enable them to further their own education
and skill levels, and provide or refer out any support services needed.
Therefore, it may be stated that the primary objectives of Family
Educational Network of Weld County are to provide the following services
to Migrant Head Start children and families to foster a higher degree of
social competence: 1) Parent Involvement, 2) Health Services,
3) Nutritional Services, 4) Social Services, 5) Educational Services.
The Family Educational Network of Weld County also encourages active
parent involvement in the following manners: 1) Parent Policy Council ,
2) In the classroom as paid volunteers, or observers , 3) Volunteers in
the component areas, 4) Working with children at home, 5) Taking the
lead as the primary educator/caretaker of the child.
91.x' c,, .:r
Our primary focus is on parent education which is provided in a social
setting, such as a family night, which occurs twice monthly. Speakers,
educational games, and pertinent information are presented to the
parents , as well as hands on activities with their children to encourage
positive interaction between parent and child. The Migrant Head Start
Program also receives much support from the community in the form of
volunteers. Local church groups , higher education institutions and
service agencies provide many volunteer hours and donations to our
program.
The Family Educational Network of Weld County has a many faceted means
of assessing the needs of families and their children to insure that an
individualized program is adopted. To assess the needs of each family
in its entirety, a Family Needs Assessment is done with each family, by
a case manager from the Family Services Component, to determine how the
Migrant Head Start Program may best support the family. Once the
assessment is complete a plan is written for the family to include goals
and objectives for the family, these include needs ranging from basic
needs (food, clothing, housing etc. ) to employment and educational
needs. The goal of the program is to assist families in achieving
self-sufficiency. Follow-up is done on a pre-determined basis, by the
casemanager and family to assure that the family is reaching its goals
and support is continued.
Once a child is accepted into the program they are screened for possible
special needs using the DDST. If the screening tool pinpoints any
possible deficiency in a child's development the child is referred to an
appropriate professional , whereby it is determined the most appropriate
means to serve a child. After the process is complete, and after
receiving a diagnosis from a professional diagnosis an IEP is written
immediately. The IEP is written by the Special Needs Technician in
conjunction with the Health Coordinator, the Teacher, a professional and
the child' s parents. In writing the IEP as a team the child will
receive the benefit of support in the classroom, as well as, in the home
to ensure growth in their area of need. Follow-up with and support for
the family will be done with the family via home visits, parent/teacher
conferences and telephone calls. Through the aforementioned process the
family and child will receive maximum support for their unique and
individual needs.
The Program will comply with the Head Start Program Performance Standards
(45-CFR 1304) . To ensure compliance a Self Assessment Validation
Instrument (SAVI) will be completed yearly and submitted to the Migrant
Program's Branch. Reports will also be submitted quarterly to apprise
the Migrant Programs Branch of program progress.
IV. Geographic Location (SEE ATTACHMENT FOUR)
The target areas for the Migrant Head Start Programs of FENWC
(highlighted on the attached map) are North East Colorado, North
Central Colorado ana the San Luis Valley, which are agriculturally
rich communities, with many migrant families traveling into the
areas for labor intensive jobs. The counties served in North
Central Coloraao are Weld, Brighton, Boulder and Adams. Morgan and
Washington counties are served in North East Colorado and in the
San Luis Valley, Alamosa, Saquache, Conejos and Costilla counties
are served.
The Administrative Offices are located in Greeley in Weld County,
approximately 60 miles north of Denver. Program centers are
located in the following towns (marked with an X on the attached
map) Fort Collins, Greeley, Frederick, Brighton, Hudson, Fort
Morgan and Alamosa.
A4kcaainleak
One_
Nees
assasortera
ATTACHMENT ONE PAGE 1 of 3
Migrant Head Start Needs Assessment Summary
A. North Eastern Colorado
The Northeast area of Colorado includes the counties of Morgan,
Logan, Washington, Sedgewick, Phillips and Yuma.
Crops requiring migrant farmworkers are sugar beets, pickles, beans,
potatoes and onions. There are two principle migration waves the
first from mid-May into late July for the sugar beets, it is
estimated that sugar beet crops will be increased by 15% - 25%. The
second migrant impact is from mid-July to September for the potatoe
season, requiring migrant labor only through mid-August.
It is estimated that there are approximately 2700 migrant and
seasonal farmworkers in the area, with 65 households with children
under the age of 5 years.
The Family Educational Network of Weld County will provide Migrant
Head Start Services for 25 children ages 6 weeks through 4 years.
B. North Central Colorado
North Central Colorado consists of the following counties, Weld,
Adams, Boulder and Larimer. This area is very rich agriculturally
and the following crops only represent a portion of the produce from
this area; pickles, onions , sugar beets , beans, corn, potatoes and
other table produce. Table produce such as tomatoes, carrots etc.
will decrease by approximately 50% due to the bankruptcy of a major
grower; Tanaka Farms. This will have no impact in the number of
agricultural workers migrating into the areas as there is an
anticipated 30% increase in the pickle crop and a 30% increase in
sugar beets. Due to this the Employment Services of Weld County
forecasts; that the area will have many new families arriving in the
area to replace those who had previously worked with Tanaka Farms.
This areas has the largest representation of migrant seasonal
farmworkers in Colorado with an estimated population of 10,500,
approximately 800 eligible children. The migrant workers begin
arriving late April and leave early October. The Family Educational
Network of Weld County currently operates five Migrant Head Start
Centers serving 250 children.
C. San Luis Valley
The San Luis Valley, located in South-Central Colorado includes the
counties of Alamosa, Costilla, Conejos , Rio Grande and Saquache.
The agricultural crops requiring migrant farmworkers are spinach
(planted 2-3 times per season) , onions, cabbage, lettuce, carrots,
potatoes and mushrooms. The farmworkers begin arriving late April
and leave the area in October.
"7
PAGE 2 of 3
The total estimated migrant and seasonal farmworker population is
approximately 4,000. Out of that 4,000 it has been estimated that
there are 200-250 children ages 0-4 years. The Family Educational
Network of Weld County' Migrant Head Start Program provides services
for 75 children in this area.
Additional needs as assessea by The Family Educational Network of Weld
County:
1) Hours of Migrant Head Start services do not meet the needs of the
families. Current hours are form 7:00 a.m. to 4:00 p.m. , to meet
migrant farmworker needs the hours should run from 6:00 a.m. to 6:00
p.m. from mid-July through mid-September.
2) Health care is an issue for migrant farmworkers as funds are not
adequate to provide proper staffing , health supplies and follow
through. The local clinics are inundated with migrant families and
are able to provide minimal preventative care along with immediate
care needs of the families. The issues of greatest concern are:
pre-and peri-natal care, immunizations of children; dental care,
health and nutrition education, elderly care, long term intervention
and pesticide awareness.
3) Housing continues to be a problem which is becoming more prevelant
each year. Growers are not putting money into the maintenance of
housing, closing labor camps and in many cases are not allowing
families to reside in their housing. There are emergency shelters
available to families however; the average amount of time a family
may occupy these facilities is 7 days. Many of these shelters close
during the day only, providing a bed at night.
PAGE 3 of 3
Area Approximate # Approximate # Approximate # Day Care
of MSFW'S of eligible of eligible Services
MSFW families children
North Eastern 2,700 65 130 1 center
Colorado located in
Ft. Morgan
*North Central 10,500 500 800 FENWC
Colorado 5 Centers
Greeley
Frederick
Hudson
Brighton
Ft. Collins
*San Luis Valley 4,000 120 250 FENWC
1 Center
17,200 685 1,180 28% of
eligible
children
are served
based on a
funding
level of
335
NOTE: This Needs Assessment reflects only the areas of Colorado where
FENWC provides Migrant Head Start Services. Services continue to
be needed on the Western Slope of Colorado. Otero Junior College
provides Migrant Head Start Services in the Arkansas River Valley
and portions of Southern Colorado.
A-14-afin rne-YA
Co m-rne nA-
WorVIsekG.h S
PRESCHOOL CLASSROOM WORK PLAN
CONTENTS
1-304-2-3a Safe Health Learning Environment
1-304-2-1a Physical , Cognitive, Communication, Creative
1-304-2-2b Self Social
1-304-2-2 Guidance and Discipline, Families
1-304-2-20 Program Management
1-304-2-23 Professionalism
ATTACHMENT I Weld County Head Start Safety Manual
`Olt „-
SAFE HEALTH LEARNING ENVIRONMENT
1-304-2-3a (Education) Facilities , page 12-14
Provide for a physical environment, conductive to learning ana
reflective of the different stages of the children. Space shall be
organized into functional areas recognized by the children. Also space,
light, ventilation, heat, and other physical arrangements must be
consistent with the health, safety, ana developmental needs of the
children.
CHILD DEVELOPMENT ASSOCIATE COMPETENCIES
Establishes and maintains a safe healthy learning environment.
1. Safe
Promotes common safety proactice within each activity area.
Encourages children to follow common safety practices.
Stops or redirects unsafe child behavior.
2. Healthy
Encourages children to follow common health and nutrition
practices.
Provides and uses materials to insure children's health and
cleanliness.
Recognizes unusual behavior or symptoms of children who may
be ill and provide for them.
3. Learning environment
Determines what activity areas can and should be included
in the classroom on the basis of program goals, space
available and number of children.
Separates activity areas and places them in appropriate
spaces.
Arranges equipment and materials so that children can make
choices easily and indepenaently.
SAFETY
OBJECTIVE: Provides safe environment by taking necessary measures to
prevent and reduce injuries.
OBJECTIVE PROCEDURE RESPONSIBILITY
1. There shall be a Heating and ventilation Director/ Health
safe and effective will be checked on a Coordinator/
heating system/ monthly basis for effec- Janitor
cooling system, tiveness and for immedi-
ate repaires.
a. Determine
safety and
effective-
ness of
heating
system in
classroom
before
occupying in
September.
Cooling system
in June.
2. Up-to-date inspec- Fire chief set up Director/Fire
tions by Fire appointment each Department
Marshall by September to inspect
September of premises.
each school year.
a. Approved. Fire extinguishers are Director/Health
working fire also to be checked and Coordinator
extinguishers approved for the coming
shall be years use.
readily
available.
1. Place fire
extinguisher
in each
classsroom.
2. Place fire
extinguisher
in appro-
priate area
of office
space.
S y
OBJECTIVE PROCEDURE RESPONSIBILITY
B. Hold fire grills Have emergency exit Teacher/Health
monthly. plan in the class- Coordinator
room.
Have emergency Teaching Staff
signal to get
attention of all
chidren.
3. Equipment materials, and furnishings of the center shall be of
sturdy, safe construction, easy to clean, and free from hazards
which might be dangerous to the life or healthe fo teh children;
whether for indoor or outdoor use, they shall be kept clean and in
good safe condition, free of sharp points or corners, splinters,
protruding nails, loose, rusty parts, or paint which contains lead
or other poisonous materials. Toys made of brittle, easily
breakable plastic shall not be permitted.
C. Flammable and
other dangerous
materials and
potential
poisons shall
be stored in
facilities
accessible
only to
authorized
person.
1. Furnishing Before staff places Teaching Staff
shall be any materials of
fire proof. equipment in the
classroom or play-
ground, it will be
checked for safety
of child (lead free
paint, sharp edges,
flammability) .
D. Materials and Staff will evaluate Teaching Staff
equipment are materials and equip-
are safe, non- ment of safety regular,
hazardous con- report or remove item
dition and are immeaiately.
sturdy enough
for use of
children.
OBJECTIVE PROCEDURE RESPONSIBILITY
E. Potential poisons Labels all dangerous Teaching Staff
shall be storea. materials or substances
and keeps them in
locked cabinest well
out of reach of children.
F. Point out dangers Participates in using Teaching Staff
of electrical equipment with children
applicances, hot and demonstrates safe
surface and other methods of use.
hazardous equip-
ment used in the
classroom.
G. Emergency lighting Each classroom shall Director/Teacher
shall be available keep available at least
in case of power one flashlight.
failure.
H. Indoor and outdoor Clean areas daily keeps Teacher/Support
premises shall be area free of debris, Staff
kept clean and keeps exits clear of
free on a daily furniture and equipment
basis of undesir- and clearly marked.
able and hazard-
ous material and
conditions.
I. Outdoor play areas Provide fencing where Director/Janitor
shall be made so appropriate. Insure Teacher
as to prevent that there are a
children from sufficient number of
leaving the adults to supervise
premises and children, and actively
getting into in activities.
unsafe and un-
supervised.
There shall be a re- Teacher
cognized emergency
signal to get the
attention of all the
children.
J. Paint coatings Ask Health Inspector Director
on premises to check where appro-
used for care priate.
of children
shall be deter-
mined to assure
the absence a
hazardous quan- s -
tity of lead.
OBJECTIVE PROCEDURE RESPONSIBILITY
K. Provide adequate Ask Health Inspector Director
lighting in class- to check where
room. appropriate.
L. There shall be at Director
least 35 square
feet fo indoor
per child avail-
able for the care
of children (i .e.
exclusive of bath-
rooms , hall ,
kitchen and storage
places) . Therea
shall be at least
75 square feet per
child.
M. Provide for the Locate classroom in Special Needs/
safety and com- building that is Technician
fort needs of easily accessible to
handicapped hanaicappea children.
children.
N. To have on file a A copy of the inspec- Director
copy of all inspec- tion will be posted
tions of center, at and originals kept
central office. in Director's file.
0. To assure tha safety All vehicles trans- Transportation/
of the Head Start porting children will Director
bus. have First Aid Kit,
Manuel and blanket
in the vehicle at
all times.
All bus staff will
have current First
Aid Cards.
Transportation policy
established by The
Department of Human
Resources will be
implemented includ-
ing ratio seat bealts.
P. Releases children Family Services will Family Services/
to authorized contact teaching Teachers
person only. List staff of unauthorised
can be found in person or place.
Family Services.
e ,.�-,,,,, y
.: . _�
Q. Field trips will Bus rules well taught Teacher/Staff
be planned and and reinforced to Transportation
appropriate children.
safety measures
will be establish-
ed.
Three adults should Emergency name tags will
be on field trips be on all children during
and walks. field trips.
R. Has emergency Head Start staff will Health Coordina-
telephone number know emergency proce- for/Teaching
posted beside dures and telephone Staff
telephone in numbers.
nurse's office.
All phones in
program.
S. Recognize situa- Reort to nurse, Coor- Health Coordina-
tion which would dinator fill appro- for/Teaching
require immediate priate forms. Staff
medical attention
in accidents.
T. Can apply common All staff have current Health Coordina-
First Aid proce- First Aid Certificate. for
dures in an
efficient manner.
No one is to
transport clients
in private vehicle.
911 - Ambulance is to be
called in case of
an emergency.
Parents, etc. are
to sign child out
on sign out sheet
in classroom if
known to teacher.
If not, Family
Services will give
a release form.
491.C.Cm,7 2
Health: Promotes good health and nutrition and helps to provide an
environment that does not contribute to or cause illness.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Provide adequate Health inspection by Director
sewage, garbage local authorities
and trash dis- posted and original
posal systems. to be kept in
Director's files.
Keep these systems
separate from food
storage.
B. A source of water Health inspections Director
approved by the kept on file and
appropriate local posted.
authorities shall
be available in
the facility.
C. Provide adequate Maintain clean and Janitor
, toilet and water sterile facilities.
facilities.
Provide step stools Director
or platforms where
necessary.
Maintain adequate Janitor
supply of soap,
towels, tissues,
and cleaning
materials.
Provide time for Teaching Staff
toileting, washing
hands.
D. Plans to imple-
ment health
education into
monthly curriculum.
I. Include tooth Each child will have Health Coordi-
brushing in own tooth brush, and nator/Teaching
daily schedule. individual compartment Staff
for clean storage.
E. Include dental health Children will be pre- Teaching Staff
education, period- pared for dental check-
ically during the ups and follow through
school year. services prior to visits.
Parents will be provided Parent/Health
with dental health mate- Coorainator/
rial for home use. Teacher
F. Encourages ana dis- Plan all personal Teaching Staff
cusses with children hygiene education
importance of good activities monthly.
Model good health Teaching Staff
habits.
Plans mental health Teaching Staff
activities monthly.
Present first aide Teaching Staff
safety education
periodically.
Explain and discuss Teaching Staff
with children how
their bodies function
and grow, at their
level of understanding.
Help families become Teaching Staff
comfortable with health
agencies, personnel , and
practices.
G. Know center policies See Health Plan, Page 21. Teaching Staff
for health referrals
H. Check children daily Complete health obser- Teaching Staff
for health emotional vation form on children
status. with health problems.
Notify Parents. Health Coordi-
nator
Provide area to isolate Health Coordi-
children who are ill .
I. Know emergency pro- Contact Health Coordinator
cedures to follow Special Needs Technician
for children who for training.
have identified
health problems.
J. Know and understand
daily food require-
ments, and implements
nutrition education
daily.
'
1. Children, staff, Encourage children to Teaching Staff
volunteers will share and communicate
eat together with each other during
sharing the same meal time and supplemental
meals and social- feeding.
izing experience
in a relax, unrush-
ed atmosphere.
Discuss relationship of
food to health and nutri-
tion needs.
Allow sufficient time to eat.
K. Serve a variety of Model acceptance of Health Coordina-
foods which broaden different foods and tor, Teaching
the children' s appropriate meal Staff. Cooking
food experience. behavior. Staff
Plan snacks that are
easily prepared by the
children
Implement food project Teaching Staff
packets when planning
foods.
L. Children will serve Provide appropriate Health Coordina-
own food in a family serving utensils tor, Cooking
style situation. during eating times. Staff, Teacher
M. Does not use food as Encourage, but not
punishment or reward. force food.
Offer food at a later Teaching Staff
time to children who
refuse food.
N. Plans and implements Will implement periodic Teaching Staff
activities relating lessons on basic four's.
to the four basic
four's.
1. Provide classroom areas for:
Block building
Books
Dramatic Play
Large motor activities
Manipulative activities
Art
Music
Science/math
Sana/water play
Woodworking
Cooking
Child's private area
2. Organize block building area to contain:
Blocks in order on shelves
Enough blocks for several children to build large buildings
Room for children to build unaisturbed
Large and small figures and trucks
3. Organize book area to contain:
Books appropriate for preschoolers
Multiethnic books
Books arranged at children' s level
Books in good condition
Books arranged attractively
A comfortable place to enjoy books
A location away from noisy activities
4. Organize dramatic play area to contain:
Appropriate equipment, furniture and accessories
A full-length mirror
Men's and women's dress-up clothes
Clothes out where children can see them
Materials neatly arranged for easy selection ana return
Dolls of different skin colors
Language props such as two telephone
5. Locate large motor activities and equipment:
To promote climbing, balancing, large movements
In an area where children can use them freely and safely
Away from quiet activities
6. Arrange manipulative materials:
Close to the area where they will be used
For easy selection and return by children
With enough materials for several children at once
With materials of varying levels of complexity
So that necessary parts and pieces are not missing
7. Have art materials for immeaiate use:
Located near tables or easels where they will be used
Usable with minimum adult direction
For easy selection and return by children
8. Arrange music equipment and activities to:
Include sound and rhythm-producing materials
Include body movements
include songs with children
Include record player and records
9. Include in science/math corner:
Children' s displays or collection
Materials for sorting, counting
Changing materials or displays
Animal , fish, or insect pets
Plants
Appropriate books
10. Arrange sand and water activities:
With enough accessories for several to play with at once
To be used with minimum adult direction
Near source of water
For easy cleanup
11. Provide woodworking activities with:
Usable pounding, sawing equipment
Enough equipment for more than one child
Wood scraps, nails, etc.
Safety limits to protect children
Necessary adult supervision
Minimum adult direction
12. Include in cooking activities:
A variety of food preparation
Use of real facilities
Utensils such as knives , spoons, beaters
Necessary adult supervision
Minimum adult direction
13. Provide general room conditions with:
A cubby, shelf, or box for each child's possessions
Adequate storage space so room can be kept orderly
Noisy activities separated from quiet activities
Uncluttered space where children can move freely
Any special arrangements for handicapped children
Pictures, photos, displays at child height
Appropriate preventive measures for safety hazards
Light, air ana heat conditions at best possible levels
9 ;3 f ,
LEARNING ENVIRONMENT
OBJECTIVE: Use of space. materials and routines as resources for
constructing an interesting and enjoyable environment that
encourages exploration and learning.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Arranges room into Includes the following Teaching Staff
clearly defined learning center: Education Co-
learning activity Block Area ordinator,
areas. Dramatic Play Parents
Creative Art
Book/Quiet
Science-Music
Manipulative
Water Play
I. Label various Provides that material
areas of the to be used by children
room using are accessible and
pictoral and labeled on low open
word signs. shelves.
Arranges boundaries of
spacelow shelves stable
screens or low walls.
Room arrangement must have
full view of teachers.
B. Selects equipment
which provide for
individual child-
ren's needs and
capable.
I. Provides for Makes necessary adaptation Special Needs,
varying equip- in equipment and materials Education Co-
ment and mate- to meet the needs of handi- ordinator,
rials in-door capped children. Teaching Staff
and out-door.
Gear materials to age Teaching Staff
ability and developmental
needs of children and in-
terest of children.
Changes equipment and Teaching Staff
materials on a regular
basis.
S 'n
OBJECTIVE PROCEDURE RESPONSIBILITY
C. Proviaes space for Provides a place for Special Needs,
children's own each child to hang Education Coor-
possessions. his/her coat, hat, dinator. Teach-
and other clothing. ing Staff
Provides cubby for Teaching Staff
each child.
Identifies each Teaching Staff
child's place with
name or other symbol
or picture.
Provides display space Teaching Staff
for children ' s work
at their eye level .
D. Incorporates Plan displays and Bilingual Coor-
appropriate mate- activities to meet dinator. Teach-
rials and equip- the culture of ing Staff, Educa-
ment. children monthly. tion Coordinator
91.(13C"
PHYSICAL. COGNITIVE, COMMUNICATION, CREATIVE
1-304-2-1a Education (Head Start Performance Standards)
Provide children with a learning environment and the varied experiences
which will help them aevelop socially intellectually, physically, and
emotionally in a manner appropriate to their age and stage of
development toward the overall goal of social competence.
CHILD DEVELOPMENT ASSOCIATE COMPETENCIES
Advances physical and intellectual competence.
1. Physical
Assesses physical needs of individual children and makes
appropriate plans to promote their development.
Provides equipment and activities to promote large and small
motor skills in and out of the classroom.
Provides opportunities for children to move their bodies in
a variety of ways.
2. Cognitive
Helps children use all of their senses to explore their
world.
Helps children develop such concepts as shape, color, size,
classification, seriation, number.
Interacts with children in ways which encourage them to
think ana solve problems.
3. Communication
Interacts with children in ways to encourage them to
communicate their thoughts and feelings verbally.
Provides materials and activities to promote language
development.
Uses books and stories with children to motivate listening
and speaking.
4. Creative
Arranges a variety of art materials for children to explore
on their own.
Accepts children's creative products without placing a value
judgement on them.
Gives children the opportunity to have fun with music.
5. Special Needs
Helps bilingual children become fluent in both languages.
Helps bicultural children learn to appreciate their cultural
heritage.
Helps handicapped children develop their strengths.
PHYSICAL
OBJECTIVE: Provide a variety of equipment activities and opportunities
to promote the physical development of children.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Provides adequate
materials and
equipment and time
for children to use
small and large
muscles to increase
physical skill .
1. Provide variety Includes in classroom Teaching Staff
of manipulative and plans on a daily
toys for small basis for:
muscle coordina- Puzzles
tion. Peg Boards
Hammer and Nails
Beads
Small and Large Blocks
Water, Sand, and Clay
Manipulative Toys
Scissors
2. Makes available Arranges setting in Teaching Staff
out-door equip- classroom for active
ment and time movement.
to children for Muscle Activities
large muscle Body Awareness
development Rhythm Movements
indoor and out- Others
door.
Includes on a daily
basis at least 15
minutes out-door play,
plan specific activi-
ties.
B. Provide appropriate
guidance while child-
ren use equipment and
materials in order to
promote children's
physical growth.
1. Model the safe Explain rules prior to Teaching Staff
use of equipment children's use.
when appropriate.
OBJECTIVE PROCEDURE RESPONSIBILITY
2. Supervise children Staff will be actively
at all times. involved with children
in physical activities.
C. Recognizes and provides
for the wide range of
individual differences
in children's normal
physical growth and
development and plan
appropriately.
1. Provides for on- Complete quarterly check-
goina observation. list on physical develop-
ment.
Plan appropriate physical
activities to meet children' s
needs weekly.
Complete referral form on
child when appropriate.
D. Develop individual Special Needs
education plan identify Technician
long range goals for
each child based on
quarterly checklist.
I. Help develop Written plans of Special Needs
activities on activities to meet Technician/
children who are needs of children Teaching Staff
physically delayed. to be implanted in
daily schedule.
2. Make necessary Assures that handi- Special Needs
adaptations in capped children are Technician,
program activi- totally involved in Education
ties to meet needs the activities and Coordinator,
of handicapped adjustments are made. Teaching Staff
children.
E. Provide time and oppor- Provide relax time for Teaching Staff
tunity for all children children. Quiet acti-
to rest. vities.
Z:37-)
INAPPROPRIATE
Component APPROPRIATE Practice Practice
Cognitive . Children develop unaer- . Instruction stresses
development standing of concepts isolated skill
about themselves, others , development through
and the world around them memorization and
through observation, inter- rote, such as count-
acting with people and ing, circling an item
real objects, and seeking on a worksheet, memo-
solutions to concrete rizing facts, watch-
problems. Learning about ing demonstrations,
math, science, social drilling with flash-
studies, health and other cards, or looking at
content areas are all maps. Children's
integrated through mean- cognitive oevelop-
ingful activities such as ment is seen as frag-
those when children build mented in content
with blocks; measure sand, areas such as math,
water, or ingredients for science, or social
cooking; observe changes studies, and times
in the environment; work are set aside to
with wood and tools; sort concentrate on each
objects for a purpose; area.
explore animals, plants,
water, wheels and gears;
sing and listen to music
from various cultures; and
draw, paint, and work with
clay. Routines are followed
that help children keep them-
selves healthy and safe.
COGNITIVE
OBJECTIVE: Provides activities and experiences that develop
questioning, providing creatively exploration, and
problem-solving appropriate to the development levels and
learning styles of children.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Provide a daily pro-
gram of classroom
activities to meet
the assessed needs of
the children.
I. Choose appropriate Plan activities using Teaching Staff
to correspond with either:
each of the identi- Bilingual
fied skills in check Peabody Language Deve-
list. lopment Kit
Letter People Curriculum
High/Scope Curriculum
Head Start Chekcklists
Plan activities to be in-
cluded in small groups,
and individual sessions.
Records each child's pro-
gress weekly on checklist/
lesson plans.
B. Encourage children to
relate their experiences
and to understand concepts.
I. Focus each week on a Complete lesson plan Teaching Staff
concept or theme to include:
which will be Large group cognitive
expanded on and Small groups language
emphasized. Art
Music
Fine/Gross Motor
Creative Dramatics
Story Time
Discovery Center
Health/Nutrition
Field Trips
91.037'y
2. Develop plans .to Make available a wide Teaching Staff
encourage children variety of learning
to solve problems, materials and activi-
initiate activities, ties for child initiated
explore, experience, learning and structured
question ana gain on daily basis to be on
mastery through lesson plans.
learning by doing.
Present factual infor-
mation suited to children's
level of understanding form:
Sensory-abstract
Simple-complex
Plan activities daily
that encourage children
to predict outcome, and
discover a way to find
own answers.
Provides visual , audi-
tory, tactile discri-
mination activities
daily.
C. Work toward recog- Provide opportunities Teaching Staff
nition of the symbols for the children to
for letters and see written symbols:
numbers according Label Equipment
to individual deve- Identify each child's
lopmental level of work by his/her name.
the child. Written Stories
Identify prerequisites
fine motor skills in
writing as objectives
for specific children.
D. Provide activities Plan activities to be Teaching Staff
and opportunities incorporated into
for children to weekly theme.
learn about colors,
shapes, size, numbers,
and time concepts.
E. Encourage children to Ask appropriate thought Teaching Staff
ask questions. providing open-ended
question cause and effect.
F. Plans field trips and Have written objectives Teaching Staff
utilized these to in- of field trips on lesson
troduce and to broad- plan.
en understandings and �� ^r� �,i
concept of weekly theme. ` . ~�`
Insure all field trips are
preplanned and confirmed
to appropriate coordinator
on time or in advance.
COMMUNICATION
OBJECTIVE: Provides opportunities for children to understand, acquire
and use verbal and non-verbal means of communication
thoughts and feelings.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Promote language Inreal training Inreal trainer.
understanding and TET training Education Coordinator
use in an atmosphere Speech therapist,
that encourages easy Special Needs Tech-
communication among nician
children and between
children and adults.
I. Provide small Larae group will Teaching Staff
group and open- be include daily
ended sponta- covering introduc-
neously lang- tion to gaily theme
uage with child- songs, movement ac-
ren in dominant tivities, etc.
language of a
child.
Small group will be
included in daily
covering concept
learning in dom-
inant language and
second language.
Spontaneous language
will occur constantly
with children provid-
ing with a good lang-
uage model .
B. Plans language ac- Teaching Staff
tivities, arranges
room and selects
materials that
foster interaction
of children and
language develop-
ment.
c) ech,:-)
OBJECTIVE PROCEDURE RESPONSIBILITY
I. Make available Plans activities ana
props which en- uses a variety of
hance dramatic props weekly on lesson
play. plans.
Prop boxes
Lotto Games
Language Games
Flannel Boara Stories
Songs, Poems
Finger Plays
Rhymes
Puppets
Pictures
2. Provides materials Include the following
and equipment which on a weekly basis on
encourage listenina language plans.
to lanauaae. Records/Tapes
Tape Recorder
Ear Phones
Provides experiences to
follow directions.
3. Gives children Helps child verbalize Teaching Staff
opportunities feelings.
to share their
ideas and exper-
iences.
Describes things-action
to child who is not ready
to put them into words.
4. Demonstrates re- Uses a form. A written Teaching Staff
presentation of and verbalized stories,
written words and poems, songs, recipes
how they represent weekly, to be placed on
oral language. lesson plans.
5. Selects appro- Reads story. Daily in-
priate stories corporates flannel board
for language level story once a week.
of the children.
Is familiar with story
before reading it.
OBJECTIVE PROCEDURE RESPONSIBILITY
6. Provides a wide Will include books Teaching Staff
variety of books that relate to
which are inter- weekly theme.
sting, appropriate
to age and attrac- Change books on
tively displayed. an weekly basis.
C. Speaks clearly and dis- There will be one per- Teaching Staff
tinctly in dominate son in each classroom
language of a child, who speaks the primary
providing a good lang- language of children
uage model for children. who are knowledgeable
about their heritage.
Parents will be encou-
raged to plan activi-
ties and participate,
to help integrate
language and culture
into the classroom.
Speak to children in
complete sentences and
encourage complete
sentence responses.
Ask appropriate thought
provoking open-ended
questions.
Give full attention to
the child who is talking
and is at their eye level .
F.1.03?-1
COMPONENT APPROPRIATE PRACTICE INAPPROPRIATE PRACTICE
Language . Children are provided . Reading and writ-
development many opportunities to ing instruction
and literacy see how reading and stresses isolated
writing are useful skill development
before they are instruc- such as recognizing
ted in letter names, single letters, re-
sounds, and word identi- citing the alphabet
fication. Basic skills singing the alpha-
develop when they are bet song, coloring
meaningful to children. within predefined
An abundance of these lines, or being in-
types of activities is structed in correct
provided to develop formation of
language and literacy letters on a print-
through meaningful ex- ed line.
perience: listening
to and readimg stories
and poems; taking field
trips; dictating stories;
seeing classroom charts
and other print in use;
participating in dramatic
play and other experiences
requiring communication;
taking informally with other
children and adults; and
experimenting with writing
by drawing, copying, and
inventing their own spelling.
Teaching . Teachers move among groups . Teachers dominate
strategies and individuals to faci- the environment by
(continued) litate children's in- talking to the
volvement with materials whole group most of
and activities by asking the time ano tell-
questions, offering ing children what
suggestion, or adding to do.
more complex materials
or ideas to a situation.
. Teachers accept that . Children are ex-
there is often more than pected to respond
one right answer. correctly with one
Teachers recognize that right answer. Rote
children learn from self- memorization and
directed problem solving drill are emphasiz-
and experimentation. ed.
cg`s '
21.4J 2�7'(_.
INAPPROPRIATE
COMPONENT APPROPRIATE PRACTICE PRACTICE
Motivation . Children's natural curi- . Children are re-
osity and desire to make quired to parti-
sense of their world are cipate in all
used to motivate them to activities to ob-
become involved in learn- tain extrinsic re-
ing activities. wards like stick-
ers or privileges.
to avoid punish-
ment.
Aesthetic . Children have daily . Art and music are
development opportunities for provided only when
aesthetic expression time permits. Art
and appreciation through consists of color-
art and music. Children ing predrawn
experiment and enjoy forms, copying an
various forms of music. adult-maae model
A variety of art media are of following other
available for creative ex- adult-prescribed
pression, such as easel directions.
and finger painting and
clay.
CREATIVE
OBJECTIVE: Provide experiences that stimulate children to explore and
express their creative abilities.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Provide a variety
appropriate ex-
perience and media.
1. Provide a variety Include the following Teaching Staff
of art materials. on weekly basis to be
written on lesson plan.
Paint
Finger Paint
Play Douah
Sand, Mud, and Water
Wood Hammers
Crayons, Pencils, Pens
Paper
Glue
2. Provide a variety Sing Teaching Staff
of music daily. Records
Listening to Music
Rhythmetic Activities
Dancing Movements
Play Instruments
3. Provides various Include the following Teaching Staff
role playing weekly lesson plans.
props to extend Prop Boxes
play encourage Puppets
making materials. Creative Dramatics
Stories
4. Develop in class Provide a variety of Teaching Staff
room a creative art materials which are
center. suitable for a wide
range of aptitudes
and activities.
Refrains from asking
too many questions on
what is it.
S1.03?-1
OBJECTIVE PROCEDURE RESPONSIBILITY
Encourages children to Teaching Staff
collect materials on
their own, which can be
incorporated into crea-
tive art projects.
B. Accepts ana values
each child' s crea-
tive expression and
work.
1. Understands the Does not provide models Teaching Staff
creative process. to copy.
Never completes or adds
to child's work.
Encourage child to talk
about own work.
Displays child's creative
projects.
Reinforces and values
child' s imaginations.
5.7.11.47° d
SELF SOCIAL
1-304-2-2b Education (Head Start Performance Standards )
Provides an environment of acceptance which helps each child build
ethnic pride, develops a positive self-concept, enhances their
individual strengths and develop facility in social relationships.
CHILD DEVELOPMENT ASSOCIATE COMPETENCIES
To support social and emotional development and provide positive
guidance and discipline.
1. Self
Accepts every child as a worthy human being and lets him or
her know with nonverbal cues.
Helps children to accept and appreciate themselves and each
other.
Provides many activities and opportunities for individual
children to experience success.
2. Social
Provides opportunities for children to work and play
cooperatively.
Helps, but doesn't pressure, the shy child to interact with
others.
Provides experiences which help children respect the rights
and understand the feelings of others.
3. Guidance and discipline
Uses a variety of positive guidance methods to help
children control their negative behavior.
Helps children establish limits for their behavior.
Helps children handle negative feelings through acceptable
outlets.
SELF
OBJECTIVE: Helps each child to know, accept, and take pride in
herself/himself and to develop a sense of independence.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Insure that every Teaching Staff
child receives di-
rect, positive con-
tact with an adult
each day.
1. Communicates to each Uses child' s name Teaching Staff
child everyday in Labels child's
verbal and nonver- work with their
bal way. name. Provides
physical contact
when appropriate.
Acknowledges
children's effort.
Greets and say good-
bye daily.
B. Participates with child- Plans activities Teaching Staff
ren and parents in cul- which help the
tural activities. child to see him-
self/herself as a
part of his/her
family and culture.
Invites family mem-
bers to share special
with the children. Parents
Uses materials Teaching Staff
which are re-
presentative of
the children's
cultural in the
classroom.
Respects and values Teaching Staff
each child's first Parents
language and culture
and encourage him/her
OBJECTIVE PROCEDURE RESPONSIBILITY
C. Provides an environment Expressing appre- Teaching Staff
of acceptance which d ation, recogniz-
helps each child build ing efforts and
ethnic pride, develop accomplishments of
a positive self-concept, each child, follow-
enhance his individual ing through on
strengths and develop promises.
facility in social
relationships. Respecting and pro- Teaching Staff
tecting individual
rights and personal
belongings.
Acknowledging and Teaching Staff
accepting unique
dualities of each
child.
Avoiding situations
which stereotype sex
roles or racial/ethnic
backgrounds.
Providing opportuni- Teaching Staff
ties to talk about
feelings, to share
responsibilities to
share humor, provid-
ing activities for
children requiring
independent choices,
experimentation and
problem solving.
D. Uses a variety of teach- Uses materials and Teaching Staff
ing methods to develop activities which
a sense of independence enable individual
and acquire the ability children to exper-
to express, understand, ience success as
and control feelings re- well as suitable
lative to his/her cul- challenges.
tural ethnic group.
Provides a variety Teaching Staff
of materials and
activities of
different levels
of children.
Discuss child's
activities with him/
her.
ter")
OBJECTIVE PROCEDURE RESPONSIBILITY
Provides opportunities Teaching Staff
for each child to have
time for himself/herself.
Avoid stereotyping
children in any way.
Provides for handicapped Teaching Staff
children in planning Special Needs
room arrangement and Technician
classroom activities.
Provides many activities Teaching Staff
for children to do this
for themselves.
Encourages and rein- Teaching Staff
forces behaviors con-
cerning a child' s new
interests and curiosi-
ties.
Provides, constructive Teaching Staff
ways for a child to ex- Special Needs
press emotions, such as Technician
role playing and mater-
ials, clay paint, puppets,
play therapy, etc.
Tr
SOCIAL
OBJECTIVE: Helps children learn to get along with others and encourages
feelings of empathy and mutual respect among children and
adults.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Children will develop Provides opportuni- Teaching Staff
socially by encourag- ties to interact in
ing them to get along group games, circle
with others, and help time, large group
them develop mutual activities, etc.
respect for property
rights, and feelings Provides opportuni- Teaching Staff
of the group.
ties for a child to
share his/her spe-
cial interests, ideas.
and experiences with
the group.
Provides opportuni- Teaching Staff
ties for children to
work in small group.
Provide opportuni- Teaching Staff
ties for conversa-
tion and sharing
among children.
Reinforces coopera- Teaching Staff
tion rather than
competition among
children.
Encourages activities Teaching Staff
for children to teach
other children.
Provide opportunities Teaching Staff
for each child to talk
or lead a group.
Encourages sharing by Teaching Staff
the children of crea-
tive products and ideas.
OBJECTIVE PROCEDURE RESPONSIBILITY
Eats meals with children Teaching Staff
daily and encouraaes
social conversation of
children during meals.
Respects the rights of Teaching Staff
children and other adults
by listening, respecting
privacy, respecting pro-
perty, and provides a
good role model .
to 7 r,
v_.. amyl..
GUIDANCE AND DISCIPLINE. FAMILIES
1-304-2-2 (1) (2) (3) (Head Start Performance Standards)
1. Parent participation in planning the eaucation program, and in
center classroom and home program activities.
2. Parent Training are activities that can be used in the home to
reinforce the learning development of their children in the center.
"s. Parent Training in the observation of growth and development of
their children in the home environment and identification of and
handling special needs.
CHILD DEVELOPMENT ASSOCIATE COMPETENCIES
To establish positive and productive relations with families.
1. Guidance and discipline
Uses a variety of positive guidance methods to help
children control their neaative behavior.
Helps children establish limits for their behavior.
Helps children hanale negative feelings through acceptable
outlets.
2. Family
Involves parents in planning and participating in
children's programs.
Communicates frequently with parents.
Treats information about children and families
confidentially.
' .<
INAPPROPRIATE
COMPONENT APPROPRIATE PRACTICE PRACTICE
Guidance of . Teachers facilitate the . Teachers spend a
socioemotionai development of self- great deal of time
development control in children by enforcing rules,
usina positive guidance punishing unaccept-
techniques such as model- able behavior, Be-
ing and encouraging ex- meaning children
pected behavior, reairect- who misbehave.
ing children to a more making children sit
acceptable activity, and and be quiet, or
setting clear limits. refereeing dis-
Teachers' expectations agreements.
match and respect child-
ren' s developing capabi-
lities.
. Children are provided . Children work indi-
many opportunities to viduaily at desks
develop social skills or tables most of
such as cooperating, the time or listen
helping. negotiating, to teacher direc-
and talking with the tions in the total
person involved to group. Teachers
to solve interpersonal tervene to resolve
problems. Teachers disputes or enforce
facilitate the develop- classroom rules and
ment of these positive schedules.
social skills at all
times.
GUIDANCE AND DISCIPLINE
OBJECTIVE: Provides an environment in which children can learn and
practice behaviors which are appropriate and accessible
individually and in the group.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Provides group with
a positive routine
and with simple
rules that are
understood and
accepted by children
and adults.
1. Establishes rules Posted positive rules Teaching Staff
and regulations in classroom using
realistic for written and pictorial
the development- symbols.
al of the children.
Review rules consis-
tently .
Utilizes problems be-
havior to teach each
child to understand
and participate con-
sequences of his/her
own behavior in pro-
blem solving situation.
Helps children channel Teaching Staff
their behavior by sub-
stituting a desirable
activity for an unde-
sirable one.
Offers several choices Teaching Staff
when appropriate and
abides by the child's
choice.
2. No corporal pu- Teaching staff will Teaching Staff
nishment will be follow program's dis-
allowed at Head cipline philosophy.
B. Provides the group with
a positive routine and
provides opportunities
for varied activities
in daily routine. , ,.y
OBJECTIVE PROCEDURE RESPONSIBILITY
1. Includes a flexible Including the follow- Teaching Staff
routine and in- ing:
cluding a variety Large, small muscle
of activities. development
Language Groups
Indoor-outdoor play
Active and quiet
Structure and unstructured
Post daily schedule in
classroom.
C. Deals with differences
in children's pace and
ways of learning by
maintaining flexible
expectations.
1. Changes activities Prepares children for Teaching Staff
if group or child transition to new ac-
becomes restless, tivity in advance by
or alters plan to verbalizing signal and
meet unscheduled describing next activi-
situations. ty.
Has a specific signal .
Begins new activity Teaching Staff
without waiting for
everyone to join in.
Have activity prepared Teaching Staff
before hand and mate-
rials close to area
where they will be used.
D. Demonstrates routine Establishes a routine Teaching Staff
for clean up of mate- with children to replace
rials. equipment and items after use on label-
supplies. ed shelves.
Explain tasks for clean- Teaching Staff
ing up time.
Provide adequate time Teaching Staff
for clean up.
INAPPROPRIATE
COMPONENT APPROPRIATE PRACTICE PRACTICE
Staff- . Parents are viewea . Staff feel in compe-
parent as the child's pri- tition with parents.
interactions mary source of affec- They avoid contro-
tion ana care. Staff versial issues rather
T
support parents and than resolving them
work with them to with parents.
feel confident as
parents.
. Parents ana staff talk . Staff rarely talk with
daily to share perti- parents except at
nent information about planned conferences.
the child. There is an
established system for
keeping records of
children's daily acti-
vity and health and re-
porting them to parents.
. Staff help parents . Staff fail to provide
anticipate the child's parents with informa-
next area of develop- tion or insights to
ment and prepare them help them do what is
to support the child. best for their child.
Parent-teacher . Teachers work in part- . Teachers communicate
relations nership with parents, with parents only
communicating regularly about problems or
to build mutual under- conflicts. Parents
standing and greater view teachers as ex-
consistency for children. perts and feel
isolated from their
child's experiences.
81. n••-.
FAMILIES
OBJECTIVE: Maintains an open, friendly and informative relationship
with each child's family and encourages their involvement in
the program.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Provides a positive
and proauctive rela-
tionship with parents
and encourages them
to participate in
center activities.
1. Teaching staff Following are discussed Teaching Staff
participate in Teacher/Parent Introduc-
open house/ tions
parent meeting Physicals/Immunizations
with parents. Classroom Schedule
Parent/Child Day
Booklet on Child
Information on Inkind
Parents responsibilities
Set-up, First Home Visit
Fund Raising
2. Teaching staff Teachers are responsi- Teaching Staff
and parents will ble for a pre-planned
participate in at home visits including
least two the following:
contacts/home Clear objectives to be
visits and on covered.
Parent/Teacher
Conference Direct Social Services
needed by family.
Objectives or plans for
next home visit.
Any comments of teachers
or parents.
Signatures of parent and
staff member.
3. Teaching staff is Teaching staff will en- Teaching Staff
responsible for at courage parents to
least three parent attend meetings by:
meetings yearly. Personalizing announce-
ments of meetings.
OBJECTIVE PROCEDURE RESPONSIBILITY
Facilitating transpor-
tation to meetings.
Announcing content of
meeting before hand.
Soliciting parents in
put into meetings.
Be sure that notes are
sent in both languages
when needed.
Parent Meeting Agenda
will include:
Presentations in parent
education concerning
ECD, ECE.
Fund Raiser
Curriculum Development
4. Provides ac- Encourages parents to Teaching Staff
tivities for participate in field
family members trips.
to visit the
center and to Set up monthly parent
share skills volunteer calendar
and experiences for classroom volun-
with children. teers.
Involve parents in
curriculum developments.
Encourage parents to
participate in cultural
activities, utilize as
resource people.
5. Keeps families Teachers will send out Teaching Staff
informed of monthly classroom letters
classroom and including:
program events. Weekly theme and objectives
to be covered.
Field Trips
Parent volunteers for the
week.
Up-coming events
Notes that should be in both
languages.
Monthly calendar of up-coming
events. _, ^;+
OBJECTIVE PROCEDURE RESPONSIBILITY
B. Providing a program Parents are encour- Parents
of experiences ana aged to come to the
activities which center and partici-
support and enhance pate in all parts of
the parental role as the program such as:
the principal influ- Classroom volunteers
ence in their child's
education and deve- Attending field trips.
lopment.
Assisting in their
child's medical exams.
Assisting in the
kitchen.
Escort children to and
from school .
Attend in-service train-
ing and workshops.
PROGRAM MANAGEMENT
1-304-2-20 (Heaa Start Performance Stanaards)
The Educational Services Component of the plan shall provide procedures
for on-going observation, recoraing and evaluation of each child's
growth and development for the purpose of planning activities to suit
individual neeas. It shall provide, also, for integrating the
educational aspects of other Head Start Components into daily
educational-
services program.
CHILD DEVELOPMENT
To insure a well-run purposeful proaram responsive to participant's
needs.
1. Program management
Uses a team approach to plan a flexible classroom schedule.
Uses transitions and small group activities to accomplish
the goals of the program.
Plans for individual needs based on child observation and
the interpretation of data obtained.
Assessment of . Decisions that have . Psychometric tests
children a major impact on are used as the sole
children (such as criterion to prohibit
enrollment, retention, entrance to the program
assignment to remedial or to recommend that
classes) are based children be retainea or
primarily on informa- placed in remedial
tion obtained from classroom.
observations by
teachers and parents,
not on the basis of a
single test score.
Developmental assessment
of children's progress
and achievement is
used to plan curriculum,
identify children with
special needs, communi-
cate with parents, and
evaluate the program' s
effectiveness.
Program entry . In public schools , . Eligible-age children
there is a place for are denied entry to
every child of legal kindergarten or retained
entry age, regardless in kindergarten because
of the developmental they are judged as not
level of the child. ready on the basis of
No public school pro- inappropriate and in-
gram should deny access flexible expectations.
to children on the
basis of results of
screening or other
arbitrary determinations
of the child's lack of
readiness. The educa-
tional system adjusts
to the developmental
needs and levels of
the children it serves;
children are not ex-
pected to adapt to an
inappropriate system.
PROGRAM MANAGEMENT
OBJECTIVE PROCEDURE RESPONSIBILITY
A. Integrates the edu-
cational aspects of
other Head Start
Components into the
daily education ser-
vices program.
EDUCATION
I. Insures a curri- All Curriculum will Models:
culum which is insure that children Teaching Staff
relevant and will be taught in Educational
reflective of dominant language. Coordinator
the needs to the
population ser-
ved.
Plans and implements
activities that re-
flects the child's
specific learning
style or culture.
Curriculum Models are:
Bilingual/Nuevas Fronteras
Peabody Language Development
Head Start Traditional
High/Scope
Letter People
Inreal
2. Incorporates Orientates parents to Teaching Staff
parent volun- daily plans upon
teers into the arrival and assigns
daily planning duties.
and implement
activities.
Assigns home tasks to
parents if they cannot
participate in class-
room activities.
Provides parents with
home activities to
further the growth of
child.
OBJECTIVE PROCEDURE RESPONSIBILITY
3. Cooperates with Check list Teacher
other teaching IEP
staff, coordina- Referral Forms
tors in planning Anecdotal Records
or particular Not limited to the above.
needs of child-
ren.
a. Periodically To be done quarterly. Special Needs
meet with Technician.
appropriate Education Coor-
coordinator dinator, Teach-
to access ing Staff
child's
progress.
4. Complies with Head Refer to attache sheets.
Start Job Descrip-
tion.
Daily Routine
Will be posted in English/Spanish
Will be followea in English/Spanish
Attention to daily routine such as meal times arrival/departure, naptime
and transition periods can make the daily program run more smoothly.
Warning signs that the Daily Routine is not working§.
. Children seem confused about where they are expected to be and what
they are expected to do. (Due to staff being inconsistent in
following the schedule and fail to help children learn the duty
sequence of events).
. Children can be found sitting for long periods of time, example,
circle time. (Waiting to go out doors, lunch, arrival/departure).
. Children are running alot in the classroom and have trouble getting
involved in activities.
. Children are taken outside only in good weather, when it is cold, the
outdoor period is limited to 10 minutes. (Adults do not always
understand the importance of outdoor play for children' s health and
well being. Teachers fail to dress adequately for outdoors and
become cold before the children do. Coats should be available for
children with out coats) .
. Children tend to wander away, leave classroom and have to be brought
back to the group.
. Teachers are constantly trying to get children to stay in line and be
orderly and do whole group activities.
. During worktime, teachers watch children and take a break. They
organize choice, but do not actively interact while children or
trying to extend their play.
. Most of the routine tasks such as preparing tables for meals, setting
out meals and cleaning up are performed by adults while children wait
for the next activity.
. Teachers do not eat with the children. They serve each child and
expect the children to clear their plates before they ask for more.
Strategiesv
1) Clearly defined time periods of the entire day will be posted. All
adults in the classroom, including parents, should know the daily
schedule/routine and be able to follow a consistent sequence of
activities.
2) A balance of active and ouiet time during the day. Young children
neeo iots of active play, but they also tire easily. The schedule
should reflect a good balance of both kinds of activity periods.
3) Many opportunities will be provided for children to be in small
groups: work time, small group time, meals , stories, outdoor, and
bathroom. Young children learn better in small group activities
rather than in large group where they can't be actively involvea
and
are required to sit still .
4) Provisions for children to play outdoors daily. Children need
fresn air ana a place to run, jump ana play actively.
5) Sufficient time allocated for transitions and routine such as
clean-up, handwashina, teeth brusnina and preparation for meals.
Routines are important learning times and children should not be
rushed through their periods of the day.
6) Time periods appropriate to the developmental ability of the
chilaren. (Prescnools are not expectea to sit for 45 minutes of
cirT c e time) . Behavior problems can be averted by adjusting the
schedule to the ability of the children. Just because children
will sit if we ask them to doesn't mean that they are learning from
the activity and it is developmentally inappropriate.
7) Sufficient time allocated for children to select their own
activities and play for an extended time. Children learn better
when they can seiect activities that interest them and where they
have time to see a project through to completion.
8) Waiting time and transitions are limited. Children have a
difficult time waiting. When expected to do so and are not
purposefully occupied, they will find something to do that may not
fit in with the staff' s plans.
9) Give children sufficient warnings before a transition period to
complete what they are doing and prepare for next activity.
Children respond better when they are not surprised by an immediate
command to change what they are doing. They are more likely to
cooperate when they have time to complete what they have started.
10) Explain what is coming next and what is expected. In 5 minutes we
will be getting ready for lunch. This means everyone will need to
wash their hands. Children feel more in control when they know
what is expected of them and why.
11) Children are able to go in small groups to wash hands, prepare for
outdoor time, etc. rather than all going and doing it at once.
When children are in small groups, less waiting time is required.
12) Children being fully involved in transition activities such as
washing paint brushes and setting the tables for meal times. These
housekeeping chores are learning times for children and give them
13) µ relaxed atmosphere at meal/time. Children and adults engaged in
conversation with no one rusned or requirea to finish everything.
Children need time to digest their food in a calm environment and
to learn about differnt foods. Many sound skills can be acquired
during meal time.
14) Children serving themselves family style and encouraged but not
forces to try evervthina. Children serving themselves learn to
judge how much they can eat, develop small muscle control and
develop self-esteem.
a,!, 'ems
4 and 5 YEAR OLD CHILDREN
INAPPROPRIATE
COMPONENT APPROPRIATE PRACTICE PRACTICE
Curriculum Goals . Experiences are provided . Experiences are
that meet children' s narrowly focus-
neeas and stimulate ed on the
learning in all develop- child's intelle-
mental areas: physical , ctual develop-
social , emotional , and ment without re-
intellectual . cognition that
all areas of a
child' s aevelop-
ment are inter-
related.
. Each child is viewea as a . Children are
unique person with an evaluated only
inaividual pattern and against a pre-
timing of growth and de- determined
velopment. The curriculum measure, such as
and adults' interaction a standaraized
are responsive to indivi- group norm or
dual differences in ability adult standard
and interests . Different of behavior.
levels of ability, develop- All are expected
ment, and learning styles to perform the
are expected, accepted, and same tasks and
used to design appropriate achieve the same
activities. narrowly de-
fined, easily
measured skills.
. Interactions and activities . Children' s worth
are designed to develop is measured by
children's self-esteem how well they
and positive feelings conform to rigid
toward learning. expectations and
perform on stan-
dardized tests.
Teaching . Teachers prepare the . Teachers use
Strategies environment for children highly struc-
to learn through active tured, teacher-
exploration and inter- directed lessons
action with adults, other almost exclu-
children and materials. sively.
INAPPROPRIATE
COMPONENT APPROPRIATE PRACTICE PRACTICE
Physical . Children have daily oppor- . Opportunity for
development tunities to use large muscles, large muscles
including running, jumping activity is
and balancing. Outdoor limited. Out-
activity is planned daily door time is
so children can develop limited because it
large muscle skills, learn is viewed as
about outdoor environments, interfering with
and express themselves instructional time
freely and loudly. or, if provided, is
viewed as recess (a
way to get children
to use up excess
energy) , rather
than an integral
part of children's
learning environ-
ment.
. Children have daily oppor- . Small motor
tunities to develop small activity is limited
muscles skills through to writing with
play activities such as pencils, or color-
pegboards, puzzles, paint- ing predrawn forms,
ing, cutting, and other or similar struc-
similar activities. tured lessions.
. Children have daily oppor- . Adults do not offer
tunities for exploratory water and sand play
activity outdoors, such as because they are
water and sand play and easel messy and reauire
painting. Waterplay is supervision, using
available daily, requiring as an excuse that
that adults dry clothes or children will get
provide clothing changes. wet or will eat
Children have opportunities sand. Children's
for supervised play in sand. natural enjoyment
Adults recognize that sand is of water play is
a soft and absorbing medium frustrated so they
ideally suited for toddler play in toilets or
exploration. Well-supervised or at sinks when-
sand play is used to teach ever they can.
children to self-regulate
what they can and cannot eat.
PROFESSIONALISM
1-304-2-23 (Head Start Performance Standards)
The plan shall provide methods for enhancing the knowledge and
understanaing of both staff and parents of the educational and
developmental needs ana activities of children in the program.
CHILD DEVELOPMENT
To maintain a commitment to professionalism.
1. Professionalism
Is able to assess own teaching skills and those of others.
Can demonstrate competence in each of the skill areas
included in this text.
Takes every opportunity to continue own professional
growth.
PROFESSIONALISM
OBJECTIVE: Seeks out and takes advantage of opportunities to improve
his/her competences both or professional growth and for the
benefit of the children and families.
OBJECTIVE PROCEDURE RESPONSIBILITY
A. The teaching staff Teaching Staff
will be involved in Educational
developing a T/TA Coordinator,
individual profes- T/TA Technician
sional training
plan in coordina-
tion with their
immediate super-
visor.
1. The teaching Self assessment includes
staff will the following:
complete the Head Start needs assess-
self-assess- ment.
ment process Job Description
to determine Personal capacities check
their perso-
nal strength Each individual will com-
and weaknesses plete the following forms
in order to after completion of self
plan an effec- assessment:
tive indivi- Self Appraisal Form
dual growth Self Appraisal Summary Form
plan.
2. Supervisor will Complete the following Educational Coor-
complete the steps: dinator, T/TA
employee's Observation at least Technician,
assessment once a month and com- Teacher
process. plete interview process
with employee.
Review functional area,
education performance
standards, check list
and job description
for indication of
training needs.
Complete supervisor
appraisal form.
1.09327
OBJECTIVE PROCEDURE RESPONSIBILITY
3. In teacher/super- Supervisor and Teaching Staff
visor conference employee meet Educational Coor-
comply all infor- to review and dinator. T/TA
mation regarding analyze informa- Technician
assessment. tion aatherea in
Step 1 and 2.
4. Follow through Training plans will
of Individual be completed twice
Training Plan. a year, in conjunc-
tion with a yearly
evaluation in
January and April .
Each individual will
be responsible to
fulfill their pro-
fessional growth plan.
B. All teaching staff Must have 3 training
must have a Child experiences in total
Development Asso- workshops or course
ciate Credential (CDA) equal 1 experience.
or in the process
of training.
1. Eligibility Must have 640 hours of
requirements experience working with
must be met children ages 3 to 5 in a
before train- group setting.
ing can imple-
mented.
Must be able to speak,
read ana write well
enough to understand
and be understood by
both children and adults.
2. Candidate must Weld County Head Start CDA
be responsible requirement.
to complete
the information Develop a portfolio con-
collection pro- taining a brief autobio-
cess. graphical sketch, one
section of the 13 func-
tional areas, with at
least 3 entries in each
description, goals and
phylosophy.
OBJECTIVE PROCEDURE RESPONSIBILITY
Must be responsible for
orientating Parent/Re-
presentative to their
responsibilities.
3. All candi- Candidates will meet with
dates will trainer for at least 3
be expect- hours for cluster work-
ed to be shops and 1 hour confer-
involved ence/week.
weekly train-
ing session Candidates will also be
and fulfill observed by trainer at
all require- least twice a month and
ments and be involved in an inter-
assignments view afterwards for appox-
given. imately one hour.
4. Candidates will $25.00
be responsible
for initial en-
rollment fee
into CDA Program.
C. Eligible teaching Must have over 50 quarter
staff member; can hours in Child Development
apply to be in HSST by a College/University.
training.
1. Eligible staff Must have above standard evaluation.
must comply
with CDA re-
quirements.
D. All staff members
are required to
attend all pre-
service and
in-service training
sessions.
1. Pre-service
training will
take place prior
to children' s
arrival .
2. In-service Training
Session.
WELD COUNTY HEAD START PROGRAM
SAFETY MANUAL
c)1 '° 2:Y
WELD COUNTY HEAD START SAFETY MANUAL
TABLE OF CONTENTS
Page
Number
Statement of Safety Policy 1
Classroom Safety 1
Field Trips 2
Playground Safety 2
Bus Safety 3
Fire Safety 4
Nutrition Component Safety 4
Housekeeping Rules 5
General Head Start Safety Rules 6
WELD COUNTY HEAD START
SAFETY MANUAL
Statement of Safety Policy:
It is the policy of Weld County Head Start to provide the safest
possible environment and work proceaures so as to ensure the minimum
probability of injury to ail persons on the Head Start grounds and/or
damage to this facility or items therein.
The Director shall have the authority to take whatever action she deems
necessary to enhance the safe environment which Weld County Head Start
provides for staff, children, visitors , and other personnel on its
grounos.
Employee Responsibility:
As a Head Start employee, you are expected to be concerned with your own
safety, that of your co-workers, and especially that of the children.
Safety rules alone do not make you a safe worker, it is up to you to
apply the rules, along with experience and good judgement. Each
employee shall have the obligation to report to the Director hazardous
conditions or incidents affecting the safety of the employees or the
children.
Classroom Safety:
There is always to be two adults with the children at all times. In
general activities there will be two adults per 18 children, and one
parent volunteer. Teachers must set limits and maintain rules for
conduct. At no time should the children be allowed to put small toys or
parts of games in their mouths.
Before a teacher places any material and equipment in the classroom or
on the playgrouna, it will be his/her responsibility to make sure it is
safe for the child (lead-free paint, no sharp edges, etc. , and durable
for the child to play). Teachers and teacher aides will evaluate
materials and equipment for safety at regular intervals and report or
remove the item immediately from the children's access.
There are times when a teacher may want to use a hot plate, sharp knife,
scissors, spray paint, non-edible art materials, candle fire, or any
materials that would be considered dangerous in an unsupervised
situation. Under these circumstances a teacher, teacher aide or adult
volunteer will always be in constant supervision of the activity and the
children. Especially close surveillance when children are using
scissors is important; sharp objects must be kept out of the reach not
in use. Children need to know how to use tools and their proper
storage. All teacher supplies must be off the class shelves and placed
in the teacher's cabinets. The classroom must at all times be clean and
well organized.
Other Consideration:
a. Do not pin notes on the children with straight pins. Small safety
pins will be provided for this purpose, when possible.
b. Extension cords must be put away when not in use.
c. Encourage children to be come aware of hazards, i .e. stove is hot,
glass bread, etc.
It is important that all adults in charge of children emphasize safety
measures to them. They should explain in terms the child can
understand, the safety measures adults take and why it is not safe for
him to attempt all that his parents can do without injury. As he learns
what he can co without danger of injury and how to protect himself, the
child should be allowed to take greater responsibility for his own
safety, (close supervision is still necessary) . Teacher at Head Start
not only provide safe environment for the children, but also help to
understand the underlying principles of safety measures. The children
may play games which teaches them the necessary precautions to take in
every day situations such as crossing the street. Children should be
taught to recognize and cope with accidents. Discussion on "What to
do," in a given situation such as strangers , traffic, dogs, bees, etc.
is good.
Field Trips:
Always have at least three adults accompany the children. Each adult
will be responsible for a designated group of children. An organized
manner of lining up should be used. Hand holding may help accomplish
this. It may be helpful to keep the "Especially Active" members of the
class separated. Make sure there is a blanket and First Aid Kit on the
bus.
Instruct the children of safety before, during and after field trips.
Teachers are encouraged to maintain positive discipline techniques when
reinforcing safety rules. If an accident should occur, send a volunteer
to the nearest telephone, to either notify emergency assistance 911 or
Head Start. The teacher is then responsible to fill out an accident
report with the Health Coordinator and/or Family Services Coordinator.
Playground Safety:
Close supervision is especially important on the playground. Two adults
must supervise each class that is using the playground. To assure
safety on the playground, the teacher or teacher aide will be required to
check the playground for hazardous materials and equipment before the
children are allowed to play. All dangerous conditions must be
reported, in written form to the Health/Education Coordinator.
Teacher and teacher aides will be responsible to instruct the children
of safety rules on the playground. The rules must be encouraged in a
positive manner. Organized games are helpful in keeping track of
individual children.
Bus Safety:
A bus rider must accompany the bus driver when children are pickea up
and returned home. This aaditional adult must aescend from the bus to
receive the child anti assist him into the vehicle. Once on the vehicle,
the child must be seated until he arrives at his destination. When
returning the child home again, the adult aide must descend from the bus
and insure that the child is safely in the hands of his parents. When a
parent or guardian is not home, the child is tc be returned to the
center. This procedure is to be followed unless previous instructions
have been given to the Family Services Component regarding and alternate
home where the child may be taken. If the child is taken to a place
other than his home, his parents or guardians must be notified each
time. UNDER NO CIRCUMSTANCES, should a child be allowed to descend from
the bus without adult supervision, or left at home without adult
supervision.
At least three additional adults must accompany the bus driver when
children are going on a field trip. When children are transported by
car it is a must that an adult in addition to the driver accompany the
children. The same procedure in accompanying the child to the front
door or bringing him to a waiting parent is to be followed.
When children are transported to a Head Start Program in a private car,
the care must have a current state inspection sticker. The bus driver
must possess a license which specifically permits the operation of a
bus. He must pass a physical examination prior to the beginning of each
program year. Arrangements must be made for periodic First Aid
Training. Any Negligence on the part of the bus driver places him
subject to discharge from his duties.
Only state approved vehicles may be used in transporting children.
Vehicles must be inspected daily by the bus driver and periodically by a
state vehicle inspection station according to state requirements.
Vehicles must be properly maintained and should not be used when they
are unable to pass state inspection.
Only authorized, insured adults are allowed to transport Head Start
children. Each vehicle must contain a First Aid Kit, approved by the
State, and the driver must receive training in the use of the kit.
-> y-:.�
Fire Safety:
Fire safety should be introduced the first week of school . Fire
procedures will be posted in each classroom (Spanish and English) , as
well as, in the babysitting area, offices and kitchen. All teachers
will practice monthly fire drills to insure the safe evacuation of the
children from the Head Start building. The teacher will inform all
parents and volunteers of fire procedures. In Greeley, the fire alarm
system will be operated by the Educational Coordinator. He/She will be
responsible for monthly fire ariil practices.
Fire plans ana procedures for vacating the building will be discussed
with staff members at the beginning of the year. The fire procedure
will then be posted in designated areas. During a fire drill evacuate
all children immeaiately. It is the responsibility of each teacher and
teacher aide to evacuate their classroom calmly and safely. A teacher
is to be at the beginning and at the end of a line to insure a safe
evacuation. The children are to walk out in a single file line in an
orderly manner. Lights should be turned off, no running, don't panic,
remember that your attitude will affect the children' s reaction.
The attendance list is to be carried outside by the teacher to account
for all children. The children will not be allowea to take any items
with them. The teacher will carry a blanket to provide a warm place for
the children. Upon returning to the classroom, there should be a
discussion of the fire drill . Office personnel will be responsible for
evacuating restrooms, and babysitting room.
If a real fire should take place the Director, or in his absence, the
Secretary will call the Fire Department. All other personnel , nurse,
Educational Coordinator, Family Services Coordinator, etc. will respond
to site of fire with extinguishers, if there is no immediate danger.
Fire extinguishers are located in each classroom and in the kitchen.
Anyone discovering a fire will immediately pull the fire alarm, and go
through the building announcing the location of the fire.
EMERGENCY TELEPHONE NUMBERS
Hospital 352-4121
Police Dept. 911
Fire Dept. 911
Ambulance 911
Nutrition Component Safety:
1. The general Head Start safety rules are in force at all times.
2. Clean up spilled food or liquid immediately.
3. Pick up broken glass and dishes immediately. Sweep area with a
broom and dust pan, and deposit debris in container.
4. Extreme care should be exercised before putting hands into hot
water. Check for extreme temperature.
5. Hot pans and appliances should be handled with a dry cloth or
special holder. Be alert to avoid steam or hot crease.
6. All clothing strokes with knives should be made away from the body.
Knives not in use should be arrancea safely in proper storage area.
Knives and other sharp edged cutting tools are not to be left
submergea in water.
7. Specific rules pertaining to the safe operation of grinders,
slicers , beaters , and other power driven appliances should be
followed at all times.
8. Power driven appliances are to be operated only authorized
personnel , all of whom must be checked out on the operation of same
by supervisor.
9. No cleaning or adjustments are to be made on any power appliances
until the disconnect switch is in the OFF position and the plug has
been pulled. Machines should be given time to come to a complete
stop before any cleaning or adjustment is done.
10. Any unsafe condition and/or unsafe practice should be reported to
the Director at once.
11. NO SMOKING area includes the kitchen area.
12. When carrying hot liquids or food, be extremely cautious about
spillage.
13. Cleaning agents are NOT to be stored in pantry with food items.
They belong in the entry way out of reach of the children.
14. We will have a State Health Inspection once a year.
15. Report all accidents to the Director/Coordinator immediately.
16. The floor will be mopped daily with a disinfectant.
17. Grill hood will be cleaned at least monthly. Oven is to be cleaned
twice a week. Burners should be cleaned daily, thoroughly once a
week. Defrost as needed.
18. A thermometer is to be kept in each refrigerator and temperature kept
between 30-40°. Freezer temperature -- 10-30°.
19. Frayed cords should be reported to the Director and repaired.
20. Hair nets should be worn unless hair is very short.
Housekeeoina Rules:
1. Employees should never stand on chairs , etc. to reach and clean high
areas; always use a ladder.
2. Electrical equipment should always be handled with dry hands.
3. Caution shall be exercise in cleaning or washing walls where there
is a chance of electrical shock from wall receptacles.
4. Reports should be made to the Director regarding defective or
missing equipment, worn wiring, burned-out lighting, leaking
faucets, loose fixtures , broken windows , etc.
5. Broken glass shall not be picked up by hand; it should be swept up.
and the fine splinters cleaned up with a wet paper towel .
x°1.13 n"
. What is going to happen (goal/objective)?
. How it is to be done (strategies/learning activities)?
. When it will happen (begin-end)?
. Who is responsible for implementing?
. Project outcomes for each strategy (what we hope to accomplish?).
. Monitoring progress to meet goals/objective training.
. Modification or additions to the plan auring program year.
. Make reference to PS for each objective.
INFANT/TODDLER EDUCATION WORK PLAN
Objective: To comply with Colorado State Department of Social Services
Rules and Regulations for Child Care Centers.
Procedure: All staff are required to have knowledge of Colorado Rules
and Regulations for Child Care Centers, and it's
implementation.
All staff will be knowledgeable of the National
Association for the Education of Young Children's, (NAEYC)
Developmentally Appropriate Practices handbook.
New staff will receive an orientation from the Education
Coordinator prior to being placed in the classroom.
Target Date: Prior to being placed in the classroom, June,
1991 In-service Training
Evaluation: Site Supervisor will evaluate.
Objective: Chain of Command for Infant/Toddler Care
Procedure: Concerns will be directed to the site supervisor, by the
classroom staff.
Site Supervisor will document concern and give information
to director, who will then direct to appropriate
coordinator if necessary for T/TA assistance.
Coordinator will assist in problem solving and do follow-up,
documenting process.
Target Date: Upon first day of enrollment and on-going
thereafter
Evaluation: Weekly Director's Meeting
Objective: To ensure enrollment paper work is complete and accurate.
Procedure: Case managers will verify that all paperwork is complete and
accurate.
Obtain all necessary permission forms.
Child's file is updated with any changes.
Target Date: Completed at enrollment.
Evaluation: Office Technician will spot check files
and report to Coordinator.
9i 01?"`1
Objective: All children will receive screenings and health
examinations.
Procedure: Screenings to include the following:
. Physical Examination
. Vision Screening
. Dental Screening
. Height and Weight Screening
. Head Circumference
. Hematocrit
. Nutrition
. Developmental History
. DDST
. Hearing Screening
. Immunizations
. Well-Child Clinic
. Follow-up Services
Documentation will be in child's file, verified by Health
Coordinator.
Target Date: 30 days after enrollment
Evaluation: Office Technician will spot check files
and report to coordinator.
Objective: Files will be updated and kept confidential .
Procedure: All files are kept in a locked file cabinet.
Persons that have access to files are:
. Parent - own child's file only.
. Health Personnel
. Case Manager
. Director
. Teacher/Teacher Aide (own classroom children's files
only)
. Coordinators
. Special Needs Technician
. Office Technician
. Site Supervisor
Target Date: On-going
Evaluation: Sign out sheet of files, and spot checks by
Office Technician
131.0377Y
Objective: Appropriate staffing of each classroom.
Procedure: Each classroom will be staffed by a group leader qualified
person a outlined in the Colorado Department of Social
Services Rules and Regulations.
In addition will be 2 Assistant Group Leaders in each
classroom.
The ratio of children to adults is 3:1, for infants, 5:1 for
toddlers.
Each group leader will also have a current Infant/Child
First Aid/CPR Certificate and an updated physical
examination.
The Infant classrooms will not enroll more than ten (10)
children.
The Toddler classrooms will not enroll more than fifteen
(15) children,
Target date: First day of enrollment and on going.
Evaluation: Site Supervisor will monitor and report to the
Director, Family Services will keep the Site Supervisor
informed of the enrollment daily.
Objective: To maintain a healthy environment for children and staff.
Procedure: The Migrant Head Start Centers will be maintainea with
appropriate safety and health measures.
Any staff person or child with a contagious illness
(measles, hepatitis, meningitis and whooping cough) will not
be allowed to attend the center and will not be readmitted
until they have been seen by a physician and documentation
is sent stating that the illness is resolved or no longer
contagious. The documentation will remain on file.
The Health and Education Coordinators will provide monthly
traininos to the staff.
Sick children will be cared for in the nurse's office, apart
from the other children.
Target date: Upon enrollment and daily. Trainings will
start June 1991 and continue monthly.
Evaluation: The Site Supervisor will evaluate the training
implementation and provide a written report to the Director.
Information regarding sick children and adults will be
documented and kept on file.
Objective: Hand Washing Procedures
Procedure: Staff will wash hands upon entering the center.
Staff will preview the film, "Preventing the Spread of
Infection in Child Care Settings"
Staff will follow hand washing procedures as posted at each
sink.
Taroet date: June 1, 1991, and on-going thereafter
Evaluation: Training sign-in sheet. Health and Education
Coordinators will monitor and document that staff is
following the procedures.
Objective: Smocks are to be worn.
Procedure: Each staff member having direct contact with the children
will wear smocks.
Smocks will be washed as needed (weekly at a minimum).
Target date: Smocks will be distributed June 1, 1991.
Evaluation: The Health Coordinator will monitor and
document staff's compliance with the above objective.
Objective: The dispensing of Medication.
Procedure: Medication will be dispensed by the nurse or authorized
personnel .
Topical ointments can be given only with parent or nurse
approval .
All medication given will be documented on the appropriate
forms.
Target date: Upon the first day of enrollment and on going
thereafter.
Evaluation: The Health Coordinator will review documentation
to ensure that it is complete.
Objective: Disinfection of the classrooms.
Procedure: Classrooms will be disinfected daily.
All toys will be disinfected with a bleach solution and air
dried.
'7'n,^y
In the case of lice in the classroom, the infected child be
referred to the nurse and the following procedures will be
followed.
. Children one year old or older will be cleaned using RID
shampoo.
. Children younger that one year old the nurse will treat.
. All clothing and bedding will be disinfected.
. The infected child will not be isolated from the other
children.
. A homevisit will be made to the family.
Target date: Upon the first day of enrollment and on going
thereafter.
Objective: To identify unusual behaviors and physical symptoms in the
children and treat them appropriately.
Procedure: The nurse does a daily health check on children in the
classroom. The health check includes: triage, information
gathering from parents and staff, collection of any
medication sent to school with the child.
The nurse will arrange for a health provider to examine any
ill children.
The nurse will then consult with the teacher and parents.
Medication if prescribed will be dispensed.
Target date: The first day of enrollment and daily
thereafter.
Objective: To ensure that a Developmental Screening is completed on all
enrolled children.
Procedure: A developmental history will be obtained on each child from
the parents during a home visit.
A Denver Developmental Screening Test (DDST) will be
administered to all enrolled children by the Special Needs
Technician and the classroom teacher.
Results of the DDST are shared with the teacher, nurse and
parent and placed in the child's file.
An Individual Education Plan (IEP) for the child will be
developed by the Special Needs Technician, Nurse, and the
child's Teacher dependent upon the child's needs. The IEP
will be placed in the child's file. Child specific
activities will be documented in the classroom lesson plan.
�
A Special Needs Individual Education Plan (IEP) will be
written by appropriate staff and the parents. A copy will
be placed in the child's health file, classroom file and a
copy will be aiven to the parents.
Target date: Thirty days after the child's enrollment.
Evaluation: All documentation will be in the child's health
file.
Objective: To ensure a safe environment for all enrolled children.
Procedure: All buses/mini-vans have seat belts and car seats.
Children are under direct supervision of an adult at all
times.
All electrical outlets are covered at all times. Electrical
cords are out of children's reach.
Rocking chairs are not placed in the crawling areas of the
infant rooms.
Safety latches are on all cupboards which are at child's
reach.
Classroom doors will be kept closed at all times.
Staff will be responsible for ensuring the safety of their
classrooms.
All cribs must meet safety standards and they must be 2 feet
apart, cribs sides will be up and locked when child is in
crib. Cribs are not to be placed near window blindcords.
An adult will supervise the crib sleep area at all times.
There must be 1 designated crib in each infant room for
evacuation purposes.
Safety/Fire Posters are posted in every classroom in
English/Spanish.
All classroom must have an emergency box containing required
items.
Emergency Plans will be posted in every classroom.
Hold monthly fire drills, tornado drills.
Fire Extinguishers are in each room, all staff are required
to know how to operate the fire extinguisher.
Target Date: Upon first day of enrollment and on-going
thereafter
Person Responsible: Site Supervisor
.—
Objective: Playground Safety
Procedure: Infants will not be in the same area as preschoolers.
Gates must be shut at all times.
Safety is everyone's responsibility, if a staff member sees
broken glass or any other inappropriate item on the
playground they will pick it up and discard it
appropriately.
Suntan lotion or sunscreen will be used prior to the
children going out in the sun.
Children will be encouraged to drink water to prevent
dehydration when out on the playground.
Pacifiers are not provided by the program, however; if a
child comes in with a pacifier, it will be used, it will not
be tied around the child' s neck or wrist.
Teething rinas will be provided by the program, each child
will have their own and it will be disinfected after each
use and labeled for each child.
Each child will wear a name tag and will be called by their
own name.
All crying will be investigated and the needs of the child
who is crying will be met.
Children will be free to move about and play in any area.
Infants will be able to creep and crawl in a safe, clean,
open, and uncluttered area.
Each infant shall follow their own sleep and feeding
pattern.
Centers will be set up for feeding, sleeping, changing and
play.
All materials used will be safely constructed and kept in
clean and safe conditions.
Target Date: Upon enrollment and on-going thereafter
Evaluation: Site Supervisor (all documentation will be
placed in staff's file.
Objective: All Infant/Toddlers will have Comprehensive dental care
provided to them.
Procedure: All children will receive a dental screenings.
Toddlers with teeth will have teeth brushed once a day by
the teacher.
Tooth brushes should be age appropriate, labeled and
stored properly.
Target Date: Upon enrollment and on-going thereafter
Evaluation: Teachers will check brushes monthly for wear.
Objective: Ensure that the appropriate curriculum is being used.
Procedures: . Teach your Baby
. Small Wonder Kit
. High Scope Infant Curriculcum
Target Date: Within 30 days of program
Evaluation: Teacher will plan according to the needs of
the child, plans will be documented in the
lesson plans.
Objective: Appropriate Feeding Practices.
Procedure: Wash hands prior to food/formula preparation, refrigerate
and follow USDA Guidelines for child age group.
Examples: 6 weeks - 3 months fortified iron formula
4 months - 7 months iron fortified formula, rice
cereal only
8 months - 11 months iron fortified formula,
cereal , juice, vegetable and fruit that is baby
prepared.
Food shall not be fed directly from infant prepared jars,
it will be served from a bowl . Child will not be left
unattended while in high chair.
No sharing of spoons or bowls, jars and bottles. One adult
will feed (at maximum) 2 children per feedings.
Children will buckled into clean highchair with trays and
bibs will be worn.
Food will not be placed directly on tray.
Target Date: Upon first day of enrollment and on-going
thereafter
Evaluation: Menus, Documentation in childs record/file
Objective: Appropriate Bottle Feeding.
Procedure: Each child's bottle brought from home will be labeled, and
washed upcn arrival . Formula will be poured from the can
into a clean pitcher and refrigerated. The pitcher will
be labeled with date and type of formula.
Bottles can be prepared in the morning and stored in
refrigerator and labeled. Bottles are never to be warmed in
microwave. Warming of bottles will be determined by parent.
Baby will be held while feeding, bottle will not be proped.
Proped bottles can only be done with older babies under
direct supervision of a staff member and after written
permission from parent and doctor; because the child will
not allow staff to hold them. Only water can be in the crib
with a baby who is refusing to be held. Bottle is removed
when the baby is asleep. Children cannot be allowed to walk
with bottles in their mouths (for safety reasons). Formula
will be discarded after sitting for 2 hours at room
temperature.
Target Date: On-going
Evaluation: Site Supervisor will evaluate and reports to
director.
Objective: Clothing
Procedure: Children will stay in their own clothing unless it is
restrictive for movement, inappropriate for weather, or
badly soiled. T-shirts are available.
Target Date: On-going
Evaluation: Diaper Changing Chart
Objective: Diaper Changing
Procedure: One person per aay shall be assigned to do diaper changing.
There must be a separate diaper changing area, distinguished
from the food preparation area. Charts will be posted
(English/Spanish) on correct diaper changing procedures.
Procedure will be followed from the in-service training.
Teachers and children will wash hands after each changing.
Items in diaper area:
. Covered trash can with liners
. Supply of diapers - appropriate size
. Wipes
. Ointment
. Gloves - disposables
. Disinfectant
. Papertowels
. Paperliners
. Soap
Target Date: On-going
Evaluation: Diaper Changing Chart
Training Sign-In Chart
°A.2
HEALTH WORK PLAN
Objective: Provide screenings for all enrolled children in the
following areas:
. Medical
. Height
. Weight
. Head Circumferences
. Vision
. Hearing
. Dental
. Hematocrit
. Nutritional Survey
. Physicals
Procedure: Each child enrolled in the summer Migrant Head Start Program
will complete a Medical , Dental and Developmental History.
This will be obtained at enrollment.
Heights
Heights will be measured for children 1 to 5 years
of age with the child standing aaainst a growth chart.
For children under 1 year of age the child will lie on a
hard surface which has a measuring device. All results will
be recorded on a growth chart and evaluated. If there are
abnormal findings the child will be referred to a
pediatrician for appropriate intervention.
Weight
Weights will be completed on all enrolled children using a
scale. Childrens shoes and any heavy clothing will be
removed for more accurate results. Results will be recorded
on the growth chart.
Infants will be weighed using an infant scale results will
be recorded on the growth chart.
Head Circumferences
Head Circumferences will be taken on all children up to 1
year of age, using a paper measure placed around the back of
head results will be recorded on the growth chart.
Vision
Children's vision will be tested using the following methods:
6 months - 2i years -
A fixation test will be used (pen-light)
. A flashlight will be held close to the testers face and about
1} feet from the child, aimed toward the childs eyes.
. One of the child's eyes will be covered with the examiners
free hand without touching the child's eyes.
. The examiner will make sure the child is looking at the
light with their uncovered eye, the examiner will move the
light to the right and then to the left to ensure the child
is tracking the light.
. Cover the childs other eye and repeat the above procedure,
results will be recorded in the child's file.
2} years - 3 years
Picture Card Test ( picture cards, plastic occluder, 15 foot
cord)
. Measure a distance of 15 feet from the child using the
cord.
. Demonstrate to the child how to use the occluder.
. Explain the 7 picture cards to the child and ask the child
to name each card.
. Show the child the cards at the 15 foot distance having the
child cover one eye then repeat with the other eye, 4 out of
7 cards must be recognized to pass. Results will be
recorded in the child's file.
3 years - 5 years
Titmus Machine (demonstration board)
. Show the board to the child and explain the pictures, test
the right eye first then the left. Results will be recorded
in the child's file.
Any child failing the vision screening will be re-screened
within 30 days and appropriate referrals will be made if failed
a second time.
Hearing
Birth - 3 years
Noise maker Hearing Kit (bell , horn, soft rattle, soft sounding
squeeze toy and a distracting toy)
. Have the child face the screen while kneeling in front of
the child, distract the child from the testing device.
making sure that the child's attention is focused on the
distraction. The screener uses a soft sounding squeeze toy
or rattle to track the child's response by changing his/her
focus from the visual aide to the sound.
Infants younger than 6 months may respond with only a nod or
slight head turn to appropriate side. Children 6 months to
9 months will respond by looking to the side then down. A
child 9 months or older will look on the diagonal directly
toward the sound, repeat the other side, use the horn on
either side.
Scoring: All children will be scored with a pass/fail mark
and this will be documented in the child's file.
If a child fails the hearing test an appropriate
referral will be made.
3 years - 5 years
Puretone Play Audiometer (puretone audiometer, 2 chairs, 1
table, quiet area, colored blocks and box)
• Have the child sit in a chair, explain to the child the
machine being used, and what you want from the child.
Scoring: children will be scored on a pass/fail basis.
Children who fail will be rescreened in two to four weeks.
If they fail a second time an appropriate referral will be
made. All information will be documented in the child's
file.
Dental Screening
Each child in the summer Migrant Head Start Program will
receive a routine dental screening. A dental hygienist and a
dentist will evaluate each child's dental health.
. Parents are informed of the child's dental needs and signs
a permission form for the child to receive dental care.
. An appointment for dental care is made.
. Parents are encouraged to go with the child to the dental
appointment.
. Staff takes the child to the dental appointment if parents
are unable to take the child.
. All information is recorded in the child's file.
. Priorities for children to receive treatment are:
a children who are in pain due to dental needs
b cavities, bleeding gums, draninage, etc.
c routine care that is needed
Hematocrit
All enrolled children over the age of 9 months will receive a
hematocrit, unless otherwise ordered by a doctor. Children
with a hematocrit less than 34% will be considered anemic and
be referred to a pediatrician. The hematocrit will be
rechecked in 6 weeks and documented in child's file.
g�°,_l,�*11-1':,
Nutritional Survey
Parents will fill out a Nutritional Survey for all enrolled
children. The information will be available for referrals to
the nutritionist if necessary.
Physicals
Each child enrolled is required to have a physical . These will
be completed on site by visiting practitioners or doctors.
. Examination of all systems or regions which are made suspect
by the history or screening tests.
. Search for certain defects in specific regions common or
important in the Infant and or Preschool age group, i .e. ,
skin, eye, ear, nose, throat, heart, lung, and inguinal
areas.
. Determine hematocrit results, a child with a hematocrit less
than 34% will be considered anemic.
Target Date: All screenings will be complete within 30 days of
child's enrollment.
Person Responsible: Health Coordinator
Objective: Medical treatment, follow-up services and immunizations for
all enrolled children.
Procedure: A Health Care Professional from a clinic will arrive at the
centers daily, or as agreed upon to provide medical care for
the children.
The Patient Encounter Form will be used by each provider for
each student, at each encounter. There will be follow-up on
all illnesses and documentation must be in the child's file.
Document on child's encounters, using Diagnostic codes and
document on patient progres notes using S.O.A.P. Charting.
Prescriptions shall be written by the medical provider,
documented by the nurse and dispensed at the site as needed
to the child.
Aid will be given to the parents to find appropriate medical
services and to find funds to pay for these services, as
necessary.
The parent is the most important person involved in the
child's care to promote self care and reduce the risk of
medication error.
91C, e7 ,
Immunization records will be obtained upon enrollment.
All children must have Immunizations up to date for
appropriate age. The Health Coordinator and nurses will
update children's shots as necessary.
Infants/Children
2 months - DPT #1 OPV #2 HIB
4 months - DPT #2 OPV #2 HIB
6 months - DPT #3 HIB
15 months - DPT #4 OPV #3 MMR
18 months - HIB
4-6 years - DPT #5 OPV #4
Delayed in Beginning Immunizations
First Visit
2-14 months - DPT #1 OPV #1
15-17 months - DPT #1 OPV #1 MMR
18 months - DPT #1 OPV #1 HIB
Second Visit - (2 months later)
DPT #2 OPV #2
Third Visit - (2 months later)
DPT #3 OPV #3
Fourth Visit - (6 to 12 months later)
DPT #4 OPV #4
The Health Coordinator will obtain all biologics provided by
State Health Department. Each Center Nurse will turn in
their order of biologics 2 weeks in advance and be
responsible to keep records on all biologics used. A report
will be submitted to the Health Coordinator on the last day
of the month, regarding the usage of biologics and
immunizations given.
Target Date: First day of enrollment and on-going
thereafter
Person Responsible: Health Coordinator
5111 03ev
Objective: Establish and maintain individual health records which
contain the child's medical history, developmental history,
screening results, medical and dental examination data,
evaluations and any needed treatment.
Procedure: Develope a file which contain all collected data.
Keep all records confidential and in a locked file cabinet
when not in use. All staff must sign in and out files.
Collect and maintain emergency cards containing emergency
data which includes:
child's name
. date of birth
. address and phone number
. parents name
. doctor and phone number
. allergies
. medical problems/immunizations
. person to notify in case of emergency
Obtain all signed consent forms such as emergency
medical/dental treatment and to update immunizations.
Target Date: Within 30 days of enrollment and on-going
Person Responsible: Health Coordinator
Objective: Provide parents with information regarding Health Resources
and encouraging them to become involved in the health care
issues related to their child.
Procedure: Invite parents to attend doctor and dental appointments.
Include parents in doctor consultation.
Preventive Health Education classes will be scheduled for
parents to include: nutrition, safety in the home, and
mental health.
Target Date: On-going
Person Responsible: Health Coordinator
91 0 is,:,.�
Objective: Provide staff in-service training.
Procedure: Staff will be provided training in the following areas:
. Dental Hygiene
. First Aide/CPR
. Nutrition
. Child Abuse Policies and Referrals
. Identifying Health Concerns
. Communicable Diseases
. Screening Process (medical/dental )
. Diapering policy
• Handwashing policy
. Feeding and marking of bottles
. Charting and documenting feedings, diaper changes, etc.
. Fire Drills
. Tornado/Flood Drills
. Food Projects
Target Date: On-going
Person Responsible: Health Coordinator
Objective: Assist all children enrolled in emotional , cognitive and
social development toward the overall goal of social
competence, in coordination with the Educational Program.
Procedure: Provide parents and staff with the understanding of child
growth and development.
Develop a positive atitude toward Mental Health concepts.
Training will be provided to staff and parents so they may
work closely with Mental Health to offer counseling.
Target Date: On-goino
Person Responsible: Health Coordinator
Objective: Mental Health Services will be provided to parents and
children of the Migrant Head Start Program.
Procedure: Planning Mental Health Program Activities. to include:
. pre-service and in-service training for teacher and
teacher aides.
. consultation with teachers
. work with parents
Train summer migrant staff in observing children to better
understand normal development, as well as, more common
behavior problems seen in children. Training will include
observation techniques and methods in meeting the assessed
needs of the children and familes.
01 37�"y
Observe children and consult with teachers and other
appropriate staff.
Advise and assist staff toidentify children with a typical
behavior and evaluae children in need of further
assessments, in the following areas:
. physical coordination/development
. sensory development
. emotional development
. social development
. cognative development
Appropriate steps will be taken in conjunction with health
and education services to refer children for examinations to
confirm emotional or behavior problems and distinguish than
from physical causes.
91.03 T''..y
PARENT INVOLVEMENT WORK PLAN
Objective: To provide for parent experiences and activities which lead
to enhance the development of their skill .
Procedure: During the Program Open House and parenting meetings,
parents will be encouraged to come to the center and
participate in the component areas such as:
Health Component
Parents assisting in health screenings or to be involved in
their own child's health plan which includes physicals,
immunizations, etc.
To participate in workshops, classes in topics of First
Aide, Nutrition, and Child Development.
Parents will receive information in the monthly newsletter
on nutritious menus, recipes , or snacks for children. How
to avoid junk foods and tips for preventive health, etc.
Target Date: June & On-going
Evaluation: Sign In Sheet
Education Component
Parents are provided with an orientation and training from
teachers during parent/child day. The parents will assist
as volunteer aids in the classroom.
Designing activities for children at home. Materials will
be sent home with the children utilizing the family night.
Teachers will make homevisits with the families.
Target Date: June & On-going
Evaluation: Sign In Sheet & Home Visit Form
Parent Involvement Component
Parents will be involved in the classroom committees and
will have one representative and one alternate on the Parent
Policy Council to be seated by July 1991.
Target Date: June & On-going
Evaluation: Class Meeting Sign In Sheet and Parent Policy
Council Sign In Sheet
Objective: Identify parents neeaing continuing education and providing
available community resources.
Procedure: . Provide Information to parents on classes:
GED
ESL
Parenting
Nutrition
Preventive Health Issues
First Aide
Child Development
Etc.
. Parents will be involved in assisting in translation for
other parents at workshops, etc.
. Parents will be involved in working on the monthly
newsletter for parents.
. Parents will attend training conferences.
. Parents will be involved in Fundraisers or other program
projects.
. Parents will conduct the Program SAVI in August
. Parents will provide training for their parents within
the Program.
Target Date: June & On-going
Evaluation: Follow up to ensure families are attending
classes and documentation in the files, as well
as Quarterly Reports.
Objective: Communication between staff, parents , and community will be
carried out on a regular basis throughout the Program.
Procedure: . Monthly newsletter will be sent to families and staff.
. Family Nights
. Parent meetings will be held twice a month.
. Parent Policy Council Meeting will be on a monthly basis.
Target Date: June & On-going
Evaluation: Meeting Sign In Sheet
SOCIAL SERVICES WORK PLAN
Objective: Establish and maintain an outreach and recruitment process
which systematically ensures enrollment of eligible
children.
Procedure: Contacts will be made to many agencies, such as the
Department of Social Services , Supplemental Foods , EPSDT,
Health Clinics and Centers , UNC Speech and Language
Clinics, Mental Health, Child Find in District 6 and ,
St. Vrain, BOCES, Interagency Screening Groups for
referrals of potential families for the Migrant Head
Start Program, targeting especially handicapped children.
Target Date: May 1991
Evaluation: Family Services staff will complete enrollment
of potential families who will benefit from the Head Start
experience.
Procedure: Recruitment flyers sent to the Chapter I Summer Schools to
distribute flyers; also sent to prospective parents
receiving public assistance.
Target Date: June 1991
Procedure: Door to door canvassing in target areas such as labor camps,
low-income housing projects and rural areas.
Target Date: May 1991
Procedure: Posters will be displayed at agencies , grocery stores,
laundromats, labor camps, low-income housing projects,
medical clinics, etc.
Target Date: April 1991
Procedure: Radio spot announcements will be done on local radio
stations, KFKA, KUNC, KUAD, KYOU and targeting the spanish
station, KVVS since the majority of families are spanish
speaking.
Target Date: May 1991
9_.(1:
Objective: Provide enrollment of eligible children regardless of race,
sex, creed, color, national origin, or handicapped
condition.
Procedure: To secure approval of the overall criteria (priorities for
selection of children. Screening committee will include:
One person from an outside agency, ie: BOCES Child Find,
CDSI or District 6 Child Find, Family Services Coordinator
(or case manager when coordinator is not available) , and one
parent from the FENWC Migrant Head Start Program. One
parent will sit on the Approval Board.
Target Date: On-going
Evaluation: The Approval Committee shall meet annually in
April to revise the policy if needed.
Objective: Achieve parent participation in the center and home program
and related fields activities.
Procedure: Parents will be encourage to attend the Program Family
Nights twice a month. Parents will be encouraged to
volunteer in the classroom. Teachers will sena home
activities when requested by parents. Parents will turn in
home in-kind on a monthly basis.
Target Date: On-going
Evaluation: Sign In Sheets
Objective: Assist the family in it' s own efforts to improve the
condition and quality of family life.
Procedure: Complete the Family Needs Assessment to identify the
interests, desires, goals, needs and strenghts of the
family.
Target Date: June 1991
Evaluation: Make referrals and follow-up with families and
or agencies in a two week time period.
Objective: Recruitment of children, taking into account the demographic
make up of the community and the needs of the community and
the needs of the children and families.
Procedure: Trained staff will recruit door to door in labor camps,
large apartment complex's and other disadvantaged areas,
where MSFW'S typically live. Procedures for recruitment
will be outlined in the policy and procedures manual .
Target Date: May 1991
Evaluation: Screen enrollment to make sure areas are being
reached. 91
Objective: Recruitment of handicapped children.
Procedure: Children having any handicap will have documentation in
files and enrolled in program. Community agencies and
medical doctors will be utilized to recruit handicapped
children and provide services to the children.
Target Date: On-going
Evaluation: Special Needs Technician will have
documentation available in the childs file.
Objective: Providing or referral for appropriate counseling.
Procedure: After identifying the families in need, casemanagers will
make a referral to the Health Coordinator for the
possibility of referring the family for counseling.
Target Date: On-going
Evaluation: Follow up will be conducted by the Weld Mental
Health Counselors in conjunction with the
casemanagers.
Objective: Emergency Assistance or Crisis Intervention.
Procedure: Family Services will become knowledgeable about all crisis
intervention programs available in the community and
establish contact with someone working in the agencies and
be informed about the eligibility requirements of each.
Steps to take for emergency assistance or crisis
intervention.
Determine the needs of the family to be transmitted and make
sure a clear understanding of the aspects of the problem
exists.
Discuss the needs with the family prior to contact with
agencies.
Obtain consent from the family to seek assistance.
If at all possible, have parent or family go to the agency
on the initial visit to discuss the problem. The
casemanagers will accompany the family if extra support is
necessary.
Target Date: On-going
Evaluation: Community persons and FENWC staff working
together as a team to understand and satisfy
current relative needs of Head Start families.
St nn—
n
Objective: Furnish information about available community services
and how to use them.
Procedure: Family Services will provide to families a resource
directory of community services. In addition, parent
newsletters will be sent with any new information or
changes.
Target Date: Revise June 1991
Evaluation: Update directory as necessary.
Objective: Follow up to assure delivery of needed assistance.
Procedure: Casemanagers will contact agencies to assure that families
have utilized their services.
Target Date: On-going
Evaluation: Documentation of follow-up in each file.
Objective: Establish a role of advocacy and spokesman for Head Start
families. Family Services Coordinator will attend the
Northern Area Migrant Agencies Coalition on a monthly basis,
year round to express needs of developing programs for
family if needed.
Procedure: All FENWC staff will represent the best interest of the
FENWC families to the community and other community
agencies, by participating on agency boards and community
service organizations, etc. A parent will attend summer
meetings.
Target Date: On-going - Monthly Meetings
Objective: Contacting of parent or guardian with respect to an enrolled
child whose participation in the migrant Head Start Program
is irregular or who has been absent four consecutive days.
Procedure: Family Services staff will contact the family of children
absent two consecutive days. Contact will be completed by
homevisits or phone calls.
Target Date: On-going
Evaluation: Attendance Forms will be used and information
will be documented.
s '� •,i
Objective: Identification of the social service needs of Migrant Head
Start families and working with other community agencies to
develop programs to meet those needs.
Procedure: Complete a Family Needs Assessment on each family.
Target Date: June
Objective: Helping Migrant Head Start groups work with other
neighborhood and community groups with similar concerns.
Procedure: Community groups and parents and FENWC staff will work
together as a team to understand and satisfy current
relative needs of Migrant Head Start families. Parents will
be involved in community organizations.
Target Date: On-going
Evaluation: Quarterly Reports
Objective: Communicating to other community agencies the needs of
Migrant Head Start families and ways of meeting these needs.
Procedure: Family Services will bring together programs in the
community that have resources and services that can be used
to meet the needs of Migrant Head Start families with their
representation at the Northern Area Migrant Interagency.
Target Date: On-going
Evaluation: Quarterly Reports
Objective: Helping to assure better coordination, cooperation and
information sharing with community agencies.
Procedure: Family Services staff will make periodic contacts with
agencies to maintain coordination efforts. Invite agencies
to the center to explain their operations in group meetings
with staff and parents.
Target Date: June & July 1991
Objective: Calling attention to the inadequacies of existing community
services, or to the need of additional services and
assisting in improving the available services , or bringing
in new services.
Procedure: The Social Services Advisory Committee consisting of staff,
outside agencies and parents will assist in handling ongoing
situations and seek to improve services.
53-1.032-1
Objective: Prepare and make available a community resource list to
Migrant Head Start staff and families.
Procedure: At the beginning of each program year the community resource
directory will be updatea to make it relevant to Migrant
Head Start families needs.
Target Date: May
Evaluation: Revised Directory
Objective: The plan shall provide for the establishment, maintenance,
and confiaentiality of records of up-to-date pertinent
family data, including completed enrollment forms. Referral
and follow-up reports, reports of contacts with other
agencies and reports of contacts with families.
Procedure: Families will be assigned to casemanagers who will will in
turn maintain a working file where documentation is input
regarding the following:
. enrollment, parent contacts (office visits, homevisits,
telephone, letter) , parent concerns and problems
referrals made to families (food, clothing, counseling,
housing, hearing, vision, education, etc. ) . Follow-ups,
family needs assessments agency contacts, attendance.
. all files will be maintained in a central location and
locked, only authorized personnel will have access.
Target Date: On-going
Evaluation: Maintaining quality control on a periodic
basis. Quarterly review on files.
2)1.(1`7; -
._e
NUTRITION WORK PLAN
Objective: 1304.3-9
a) Provide food which will meet daily nutritional
requirements to promote sound physical , social and
emotional growth and development.
Procedure: Provide a substantial breakfast, lunch ana snack for the
children to meet all requirements as established by the
United States Department of Aariculture (USDA) .
Target Date: First day of enrollment and on going.
Person Responsible: Health Coordinator
Evaluation: Menus will be approved by a nutritionist and
the Parent Policy Council .
Objective: 1304.3-9
b) Provide an environment for nutritional services which
will support and promote meal time as an opportunity for
learning.
Procedure: Clean and pleasant areas will be provided in the classrooms
with child sized tables and chairs to promote and encourage
conversation. New foods will be introduced into the
classrooms to provide new food experiences for the children.
Target Date: First day of enrollment and on going.
Person Responsible: Health Coordinator
Evaluation: Menus will be approved by a nutritionist and the
Parent Policy Council .
Objective: 1304.3-9
c) Help staff, children and families understand the
relationship of nutrition to a child's health.
Procedure: Obtain a nutritional survey of each child upon enrollment.
Complete a hematocrit and chart the information in the
child's file ana recheck low hematocrits.
Refer any relevant problems to an appropriate professional .
Ensure that the teacher receives any pertinent information
so that she may incorporate any nutritional needs into the
child's Individual Education Plan.
Consult with the parent to ensure that they understand the
child's needs and receive the information and education
required to support the child at home.
Target Date: Thirty days from enrollment.
Person Responsible: Health Coordinator
Evaluation: The child's hematocrit will be rechecked and
charted, the hematocrit will be at a normal
level .
Objective: 1304.3-9
d) Demonstrate the relationship of good nutrition to the
philosophy of Head Start and Early Childhood activities.
Procedure: Offer workshops to parents and staff.
The classrooms will have monthly food projects with the
children's participation.
Target Date: June 30, 1991 and monthly thereafter.
Person Responsible: Health Coordinator
Evaluation: Parent and staff sign-in forms for the
workshops and the food projects will be
reflected on the teachers work plans.
Objective: 1304.3-9
e1 Involve staff and parents to meet the childrens
nutritional needs.
Procedure: Plan menus with staff and parents so that each meal meets
one-third of the child's daily nutritional needs.
Target Date: June 10, 1991.
Person Responsible: Health Coordinator
Evaluation: Menus will be approved by a nutritionist and the
Parent Policy Council .
Objective: 1304.3-10
a) Identify the nutritional needs of the children and their
families.
Procedure: Do a family nutritional assessment which provides
information relevant to their culture, reliaious limitations
and other external factors which influence the family's
eating habits, such as allergies and medical problems.
Si e•
Children will special nutritional requirements will be
accommodated and special food will be served, when
appropriate.
Do a screening on the children to include: hematocrits and
height and weight measurements.
Target Date: Within thirty days of the child' s enrollment.
Person Responsible: Health Coordinator
Evaluation: The information will be located in the child's
file and progress will be documented.
Hematocrits and weights of the children will be
rechecked and documented.
Objective: 1304.3-10
b) Every child in the program will receive meals in which
each meal equals one-third of the daily nutritional
requirements.
Procedure: 1) Meals will be prepared taking into account the seasons of
food availability.
Milk will be served with every meal .
Meal patterns:
. Breakfast
- 3/4 cup milk
- 1/2 cup vegetable, fruit or full strength juice
- 1/2 slice bread or creditable substitute (tortilla)
or 1/4-1/2 cup cold or cooked cereal
. Lunch
- 3/4 cup milk
- 1/2 cup vegetable and/or fruit 2 varieties must be
served
- 1/2 slice bread or alternative
- 1.5 ounces of meat or alternative
. Snack (All snacks will include 2 of the 4 following
components. )
- 1/2 cup milk
- 1/2 cup fruit or juice
- 1/2 slice bread or alternative
- 1/2 ounce meat or alternative
. All children must have a source of Vitamin C, raw
vegetables or appropriate fruit will be served.
. Children not using iron fortified formula older than one
year and younger than four years will receive whole milk.
Children four years or older will receive 2% low-fat milk.
Target Date: Upon the first day of enrollment and daily
thereafter.
Person Responsible: Health Coordinator
Evaluation: The menus will be approved by a nutritionist
and the Parent Policy Council .
2) A variety of foods are served which enhance a child's
nutritional experiences. Cultural and ethnic preferences
are observed to instill a sense of pride in the children.
. Menus are planned using cultural foods.
. Food projects are done monthly incorporating cultural
and ethnic foods.
Target Date: Upon the first day of enrollment and monthly
thereafter.
Person Responsible: Health Coordinator
Evaluation: Menus will be approved by a nutritionist and
the Parent Policy Council . Food Projects will
be documented on the teachers lesson plans.
3) Food will not be used for reward or punishment.
Target Date: Upon the first day of enrollment and daily
thereafter.
Person Responsible: Classroom Teacher
Evaluation: Classroom observation and documentation in the
teacher's file.
4) The amount of food served reflects the individual
child's needs. Children are encouraged to try and taste
a variety of food.
. Children are allowed to serve themselves and are
encouraged to take a small portion of and try all
foods.
Target Date: Upon the first day of enrollment and daily
thereafter.
Person Responsible: Classroom teacher.
Evaluation: Classroom observation and documentation in the
teacher's file.
01 (I a
5) Children are given sufficient time to eat.
. Activities are planned for the children who finish
their food early, allowing the remaining children
ample time to eat.
Target Date: The first day of enrollment and daily
thereafter.
Person Responsible: Classroom teacher
Evaluation: Classroom observation and documentation in
the teachers file.
6) Chairs, tables and eating utensils are appropriate for
the children's use.
. Child sized chairs and tables are ordered and small
sized utensils are purchased for the childrens use.
Target Date: The first day of enrollment.
Person Responsible: Health Coordinator
Evaluation: All supplies are included on the inventory
list.
7) Children, staff and volunteers eat in a warm relaxed
atmosphere which will promote positive interaction
between all persons eating.
Target Date: On the first day of enrollment and daily
thereafter.
Person Responsible: Classroom teacher
Evaluation: Classroom observation and documentation in the
teacher's file.
8) Children participate in preparing for meal time and meal
service.
. Children help set the tables.
. Meals are served family style.
Target Date: On the first day of enrollment and daily
thereafter.
Person Responsible: Classroom teacher.
Evaluation: Classroom observation and documentation in the
teacher's file.
91.03r .,'
Objective: 1304.3-10
c) Organized nutritional education will be provided for all
children, parents and staff.
Procedure: 1) Meals are planned as an integral part of the educational
program and the importance of nutrition is incorporated
into the daily lesson plan.
Target Date: The first day of enrollment and daily
thereafter.
Person Responsible: Classroom teacher
Evaluation: Documentation will be on the weekly lesson
plans.
2) Children participate in learning activities which promote
the use of a variety of foods.
. The classrooms have monthly meal projects in which the
children are actively involved. The meal projects are
intended to introduce new foods to the children, as well
as, teach the children the importance of good nutrition.
Target Date: June 30. 1991 and monthly thereafter.
Person Responsible: Classroom teacher.
Evaluation: Documentation will be on the lesson plans.
3) Families will receive education on how to select and
prepare foods which will meet their needs.
. Nutrition classes will be offered by the Health Component
using nutritionist and consultants.
. A nutritionist will be made available to the parents for
consultation.
Target Date: July 31, 1991
Person Responsible: Health Coordinator
Evaluation: Parent sign-in sheets.
SlOa _,
,.r
4) All staff will receive education in the principles of
nutrition and its relevance to child development, family
health and emotional and physical development.
. Work shops will be planned and offered by the Health
Component using nutritionists and consultants.
. A nutritionist will be available to the staff for
consultation.
Target Date: July 31, 1991
Person Responsible: Health Coordinator
Evaluation: Sign In Sheets and Training Log.
Objective: There will be involvement of parents and the community in
the planning and evaluation of the nutritional services.
Procedure: 1) The Parent Policy Council and the Health Advisory
Committee will have the opportunity to review the
nutritional services.
Target Date: October 15, 1991
Person Responsible: Health Coordinator
Evaluation: A written report submitted by the persons
reviewing the Nutrition Component.
2) The nutritional needs of children will be discussed with
their parents.
. After the health screening is complete the Health
Coordinator will consult with a nutritionist and a home
visit will be done with the parents.
Target Date: Thirty days after enrollment.
Person Responsible: Health Coordinator
Evaluation: Documentation in the child's file and a home
visit report.
3) Menus and nutrition activities will be shared with
parents.
. Menus will be posted in the classroom.
. Menus are approved by the Parent Policy Council .
Target Date: The first day of enrollment and monthly
thereafter.
Person Responsible: Health Coordinator
Evaluation: Classroom observation and Parent Policy Council
Meeting Minutes.
4) Parents are informed about food assistance programs, such
as the Food Stamp Program, the Commodity Supplemental
Food Program, etc.
. A Family Needs Assessment is done on each family to
determine if a family is need of food assistance.
. A Resource Directory will be given to each family.
Target Date: Upon enrollment
Person Responsible: Family Service Coordinator
Evaluation: Documentation in the file and follow-up with
agencies
if a referral is made.
Objective: 1304.3-10
e) To maintain compliance with local , state and federal
sanitation and health regulations for food service
operation to include: proper storage of food items,
preparation and service of food and physical requirements
of food handling staff.
Procedure: All facilities will be inspected by the local health and
sanitation departments on a regular basis, as required by
their respective regulations. All exceptions noted from the
inspections will be corrected within a thirty day time
period, documentation will be kept on the aforementioned.
All licenses will be posted in the kitchen area and
inspection reports will be maintained in the appropriate files.
All persons handling food will have current physicals and
updated tuberculosis tests. This information will kept in
the employee's file.
91.0377
All food stored must dated upon receipt and rotated
regularly. All food is stored at the proper temperature.
All food preparation areas, kitchen areas and storage areas
must be kept clean at all times.
Target Date: On-going
Person Responsible: Director
Evaluation: Documentation will be kept on file. Inspection
reports will be kept on file and scores will
not be less than 90%. Licenses will be posted.
Objective: 1304.3-10
f) To receive consultation and educational services from a
nutritionist regarding; proper menu planning, good
sanitation practices, food preparation, food purchasing,
and good nutritional practices for all age groups served.
Procedure: A contract with a nutritionist will be negotiated for a
minimum of two hours per month of consultive services for
the nutritional staff.
. The menus will be reviewed and revised, if necessary.
. Ideas will be given for new items to be placed on the
menu.
. Storage areas will inspected for appropriate temperatures,
to ensure that all food is dated and rotated.
. Review and revise nutrition and kitchen policy and
procedures, if needed.
Target Date: June 1, 1991 and ongoing thereafter.
Person Responsible: Health Coordinator
INFANT NUTRITION WORK PLAN
The plan shall provide for appropriate feeding practices and
principles of infants enrolled in the Migrant Head Start
Program.
Objective: Feedino practices of infants six weeks old to three months.
Procedure: Upon enrollment, parents will advise us of the type of
formula their infant drinks. The program will feed infants
the same formula they drink at home. Preferably infants
will be fed iron fortified formula.
Target Date: Upon enrollment and daily thereafter.
Person Responsible: Health Coordinator
Evaluation: The information will be documented in the
child's file.
Objective: Feeding practices of infants four months to seven months.
Procedure: Infants will be fed the same formula (preferably iron
fortified) which they are fed at home along with rice
cereal .
Target Date: Upon enrollment and daily thereafter.
Person Responsible: Health Coordinator
Evaluation: The information will be documented in the
child's file.
Objective: Feeding practices of infants eight months to eleven months.
Procedure: Infants will be fed the same formula which they are fed at
home (preferably iron fortified) , along with cereal , juices,
baby prepared vegetables and fruits.
Target Date: Upon enrollment and daily thereafter.
Person Responsible: Health Coordinator
Evaluation: The information will be documented in the
child's file.
Objective: Prevent cross infection among infants.
Procedure: Food will be served from bowls and not baby food jars. One
spoon and bowl will be used per infant and not shared.
Target Date: Upon enrollment and daily thereafter.
Person Responsible: Health Coordinator
Evaluation: Classroom observation and documentation in
classroom staff files.
Objective: To ensure safety of the infants during meal times.
Procedure: Children will be seated at high chairs with trays.
There will be one adult to feed two children.
The infants will not be unattended in the high chairs.
Bottles will never be propped.
Target Date: Upon enrollment and daily thereafter.
Person Responsible: Health Coordinator
Evaluation: Classroom observation and documentation in
classroom staff files.
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