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Home My WebLink About920945.tiff RESOLUTION RE: APPROVE INTERGOVERNMENTAL AGREEMENT FOR WELD COUNTY ASSESSOR DATA ELEMENTS AND CITY OF GREELEY BUILDING PERMIT DATA AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Intergovernmental Agreement for Weld County Assessor data elements and City of Greeley building permit data between the County of Weld and the City of Greeley, commencing immediately, and ending December 31, 1992, to be renewed automatically on a year-to-year basis, with the further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Intergovernmental Agreement for Weld County Assessor data elements and City of Greeley building permit data between the County of Weld and the City of Greeley be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of September, A.D. , 1992. BOARD OF COUNTY COMMISSIONERS ATTEST: WELD C UNTY, COLORADO Weld County Clerk to the Board Ge age K nedy, Chairman BY: /:e% „,„2„> e� Deputy Clerk to the Board----_\. Constance L. Harbert, Pro-Tem APPROVED AS FORM: A1/774,/ ' C. W. Kirby ounty Attorney Gorda 'E. 'ac& w„,i,yev W. H. Webster 920945 t Dr rnA c 1731° c"177 cof�s INTERGOVERNMENTAL AGREEMENT FOR WELD COUNTY ASSESSOR DATA ELEMENTS AND CITY OF GREELEY BUILDING PERMIT DATA THIS AGREEMENT, made this ) day of v /2t ra „ ,—, , 1992, by and between the CITY OF GREELEY, COLORADO, with its principal place of business at 1000 Tenth Street, Greeley, Colorado 80631, hereinafter referred to as "Greeley," and the COUNTY OF WELD, STATE OF COLORADO, a county government with its principal place of business being the Centennial Center, 915 Tenth Street, Greeley, Colorado 80631, hereinafter referred to as "Weld County", is subject to the following agreed to terms: A. This Agreement shall be effective immediately and shall continue through December 31, 1992, and to be renewed automatically on a year to year basis, except as provided in paragraph 4 hereof. B. Greeley agrees to make available the requested Building Permit Data in a form usable to Weld County and Weld County desires to acquire said data. C. Weld County agrees to make available the requested Assessor data elements in a form usable to Greeley and Greeley desires to acquire said data. D. Greeley agrees that use of Weld County supplied data elements will be for Greeley use only. E. Weld County agrees that use of Greeley supplied data elements will be for Weld County use only. NOW THEREFORE, in consideration of the forgoing terms and in consideration of the provisions, terms, and conditions set forth below, the parties agree as follows: 1. Acquisition of Data. a. Greeley agrees to provide to Weld County that portion of the Greeley Building Inspection Data Base that is public record subject to the following limitations and conditions: 1) Weld County shall, from time to time, submit a list of desired Data Elements which Weld County deems to be of value, 2) Greeley shall provide updates of the data requested by Weld County at such time intervals as requested by Weld County, and 3) Release of all data elements by Greeley subject to written approval by the chief building official of the City of Greeley. These data elements are itemized in Attachment "A". J 920945 b. Weld County agrees to provide to Greeley that portion of the Assessor' s Data Base that is public record subject to the following limitations and conditions: 1) Greeley shall, from time to time, submit a list of desired Data Elements which Greeley deems to be of value, 2) Weld County shall provide updates of the data requested by Greeley at such time intervals as requested by Greeley, and 3) release of all data elements by Weld County is subject to written approval by the Weld County Assessor. These data elements are itemized in Attachment "B". 2. Charges and Fees. a. Greeley agrees to provide to Weld County the requested Building Permit data elements itemized in Attachment A at no charge. b. Weld County agrees to provide to Greeley the requested Assessor data elements itemized in Attachment B at no charge. 3. Method of Delivery. a. Greeley agrees to provide Weld County with the Building Permit data elements via 9-Track 1/2-inch magnetic tape reels, which shall be furnished by Greeley written at 6250 BPI. b. Weld County agrees to provide Greeley with the Assessor data elements via 9-Track 1/2-inch magnetic tape reels, which shall be furnished by Weld County written at 6250 BPI. c. Greeley agrees to format each record in the same manner and agrees to apprise Weld County of the length of each record, blocking factor, coding factors and other pertinent information. Record length is described as fixed. d. Weld County agrees to format each record in the same manner and agrees to apprise Greeley of the length of each record, blocking factor, coding factors and other pertinent information. Record length is described as fixed. e. Greeley agrees to provide Weld County with the file descriptions and tape layouts of the material and all necessary tables to decode the Building Permit data elements. f. Weld County agrees to provide Greeley with the file descriptions and tape layouts of the material and all necessary tables to decode the Assessor data elements. 92034,5 g. Greeley agrees to provide the desired Building Permit data elements for all building permits issued within the most recent twelve-month period. The data will be provided for the most recent twelve-month period unless twelve-months of data is not available in which case data for a period less than twelve months will be accepted by Weld County. This data will be provided by the tenth day of the month in the above described format, except in the case of delay caused by hardware or software failure, in which case delivery will be as soon as possible after the repair of the failure. h. Weld County will determine if a parcel is located within the city limits of Greeley by determining if the parcel is assigned to a taxing district that includes the City of Greeley. This determination will be made using the most accurate data available from the Weld County Assessor's files as of the date being processed. i. Weld County agrees to provide Greeley with one (1) initial tape of data that contains data for all parcels, according to the Weld County Assessor's files, that are located within the city limits of Greeley. j . Weld County agrees to provide Greeley with monthly updates to the initial data commencing on the first Friday following the fifteenth of each month or the first Weld County business day thereafter. The monthly updates will contain data for any parcel, according to the Weld County Assessor's files, that is located within the city limits of Greeley, in which the requested data elements changed. 4. Representations. a. Greeley represents that it will use its best efforts to provide accurate data to Weld County pursuant to the terms of this Agreement. Greeley does not, however, guarantee the accuracy of the data provided. b. Weld County represents that it will use its best efforts to provide accurate data to Greeley pursuant to the terms of this Agreement. Weld County does not, however, guarantee the accuracy of the data provided. c. Greeley will not lend, sell, give, lease, or otherwise disclose the Weld County Assessor data elements without the written approval of Weld County, unless required to disclose pursuant to the provisions of the Colorado Open Records Act, Sections 24-10-101, et. seq. , C.R.S. , or by Court order. d. Weld County will not lend, sell, give, lease, or otherwise disclose the Greeley Building Permit data elements without the written approval of Greeley, unless required to disclose pursuant to the provisions of the Colorado Open Records Act, Sections 24-10-101, et. seq. , C.R.S. , or by Court order. 920245 e. The obligations set forth in this Paragraph 4 shall survive the termination of the Agreement. f. Greeley represents that it will not, under any circumstances, resell or republish the raw data provided by Weld County to any third party. The data obtained from Weld County shall be for the sole use of the Greeley Building Inspection Department, except when incorporated in reports made to management, City Council, or the public. g. Weld County represents that it will not, under any circumstances, resell or republish the raw data provided by Greeley to any third party. The data obtained from Greeley shall be for the sole use of the Weld County Assessor's Office except when incorporated in reports made to the County Commissioners or the public. h. Greeley and Weld County recognize the provisions of the Colorado Open Records Act (§24-72-101,et seq. , C.R.S. ) as possible exceptions to subparagraphs (f) and (g) of this paragraph. 5. Miscellaneous. a. This Agreement shall be binding and inure to the benefit of Weld County and Greeley. b. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. c. Greeley or Weld County may not assign or transfer this Agreement, any interest therein, or claim thereunder without the prior written approval of the other party. d. Weld County or Greeley may terminate this Agreement at any time by giving the other party a thirty-day written notice of termination and may terminate this Agreement at any time without notice upon a material breach of the terms of this Agreement by the other party. e. The relative liabilities of Greeley and Weld County for any action brought as a result of an injury to a person or property shall be determined in accordance with C.R.S. , Section 13-21-111.5 (1987 Repl. Vol. ) . Greeley and Weld County shall provide necessary workmen's compensation insurance at their own cost for their own employees. f. No portion of this Agreement shall be construed to confer a benefit or right of a cause of action lying in tort, contract, or otherwise upon any person or entity not a part to this Agreement. Furthermore, no portion of this Agreement shall be deemed to constitute a waiver of any governmental or personal immunities held by the parties or their officer, agents, or employees. 4 ; 920345 g. All notices required to be given under the terms of this Agreement shall be effective upon the dispatch of a copy of the notice, first class mail, postage prepaid, certified or registered mail, return receipt requested. Notice to Greeley shall be given to: Mayor of the City of Greeley 1000 Tenth Street Greeley, Colorado 80631 with a courtesy copy given to: Manager of Information Services 1010 6th Street Greeley, Colorado 80631 All notices to Weld County shall be given to: Board of County Commissioners of the County of Weld P.O. Box 758 Greeley, Colorado 80632 with a courtesy copy given to: Director of Information Services P.O. Box 758 Greeley, Colorado 80632 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed//by their duly authorized officers or representatives. ATTEST: J // //// // BOARD OF COUNTY COMMISSIONERS 17Lw �� ,11,.(_ WELD COUNTY, COLORADO Weld County Clerk to the/Board ^ / BY: , O George K nedy, Chairman 09/ BY: .�,'7--ti,-4----,';,- 4=%e, l_4,'-7&Y Deputy Clerk to the B� APPROVED AS TO SUBSTANCE: WELD COUNTY ASSESSOR, ` / /^ /! X� By:S / [ .U /' r\ r .==4--C.. Wa'fren La ell, Assessor / ATTEST: -�- CITY TY�OF (7.R ELEY, COLORADO BY: 4. t 11411,01 v `� ry-, City U William L. M rton, Mayor Uerk f LE&-At Fo9N APPROVED AS TO SUBSTANCE: APPROVE S TO By: / l )1 By: au Grattet, City Manager , City Attorney /v ofrrsac q aft. 920345 . ATTACHMENT A City of Greeley ilding Permit Data Elements J be Provided to Weld County Greeley Field Table Name Description and Notes Greeley Name Length PARCEL ID PERMIT Parcel Identification Number 30.0 (PIN) . PERMIT NO PERMIT Permit Number 8.0 STATUS CODE PERMIT Permit Status Code 1.0 APPLY DATE PERMIT Permit Application Date in *10.0 MH/DD/CCYY format. PERMIT ISSUE PERMIT Permit Issue Date in *10.0 MM/DD/CCYY format. C_0ISSUE PERMIT Certificate of Occupancy Date *10.0 _ in MM/DD/CCYY format. PERMIT TYPE PERMIT Permit Type 10.0 CALC VALUATION PERMIT Permit Calculated Valuation *9.0 SUBDIVISION PERMIT Subdivision Name / ID 10.0 BLOCK PERMIT Subdivision Block 8.0 LOT PERMIT Subdivision Lot 8.0 P ADRS PERMIT Property Address 30.0 OWNER PERMIT Property Owner Name 30.0 CONST TYPE PERMIT Construction Type 8.0 SQFT_LIVABLE PERMIT Square Feet of Livable area *9.0 SQFT FOOT PERMIT Building Perimeter *9.0 NBR UNITS PERMIT Number of apartment units *5.0 NBR BEDROOMS PERMIT Number of Bedrooms *3.0 NBR ROOMS PERMIT Number of Rooms *3.0 ZONE CLASS PERMIT Zoning Classification 10.0 ZONE NOTES PARCEL Zoning Notes 40.0 C PHONE CONTRACTOR Contractor Phone Number 14.0 0 PHONE CONTRACTOR Owner Phone Number 14.0 Description of the work to be *200.0 done. TOTAL 489.00 * Items with an * by the length are estimated lengths. 92O345 ATTACHMENT B Weld County Assessor Data Elements to be Provided to Greeley Weld Field Name Description and Notes Length Transaction Type Defines what type of record this is. 1.0 A = Add, D = Delete, and U = Update PIN Number Parcel Identification Number 7.0 Section The Section Number the property is 2.0 located in. Township The Township Number the property is 2.0 located in. Range The Range Number the property is 2.0 located in. Subdivision Name The Name of the Subdivision as 10.0 entered in the Assessor's files. NOTE only the first 10 characters will be sent due to space constraints in the City of Greeley Parcel Table. Legal Description Characters 1 - 40 of the Legal 40.0 1-40 Description. Legal Description Characters 41 - 80 of the Legal 40.0 41-80 Description. Legal Description Characters 81 - 120 of the Legal 40.0 81-120 Description. Legal Description Characters 121 - 160 of the Legal 40.0 121-160 Description. Property Address The address of the Parcel. NOTE: 30.0 this field will contain the following fields: House number, direction, street, and street type. This data will be sent as one field. Property Address City The Property Address City Name 18.0 Owner Name The Property Owner Name. NOTE: Only 30.0 the first 30 characters of the property owner name will be sent. Owner Mailing Address The Mailing Address of the Property 30.0 Owner. NOTE: Only the first 30 characters of the Mailing Address will be sent. Owner Mailing Address The City portion of the Owner 18.0 City Mailing Address. Owner Mailing Address A 2 Character abbreviation of the 2.0 State Owner Mailing Address State Name. 1 9 345 i-4` ATTACHMENT B Weld County Assessor Data Elements to be Provided to Greeley Weld Field Name Description and Notes Length Owner Mailing Address The Zip Code of the Owner Mailing 10.0 Zip Code Address. 10 Characters will be sent. 99999-9999. Land Actual Value The most current finalized Actual 11.0 Value of the Land as determined by the Assessor's office. Improvements Actual The most current finalized Actual 11.0 Value Value of the Improvements as determined by the Assessor's office. Total Area The Total Area (square feet) of 7.0 building number 1 on the parcel. This will not include basement, garage, or porch area. Building Perimeter The building perimeter (linear feet) 7.0 of building number 1 on the parcel. This will only be available for commercial buildings. Number of Units The number of individual units. 5.0 This will only be available on apartments, multi-family, and some commercial buildings. This will list only the number of units in building number 1. Number of Stories The Number of Stories in building 2. 1 number 1. One and one-half stories will be expressed as 1.5. Number of Bedrooms The Number of Bedrooms in building 3.0 number 1. Number of Rooms The Number of Rooms in building 3.0 number 1. Lot Size The square footage of the lot. 7.0 TOTAL 378.10 1 CITY OF GREELEY, COLORADO RESOLUTION NO. 35 , 1992 A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH WELD COUNTY TO EXCHANGE DATA FROM THE WELD COUNTY ASSESSOR AND THE CITY OF GREELEY BUILDING PERMIT DATA. WHEREAS, the City of Greeley, Colorado and Weld County, Colorado wish to enter into an agreement authorizing the Weld County Assessor, and the City of Greeley to exchange information on various data held by each party; and WHEREAS, it is in the best interests of the people of the City of Greeley to enter into such an agreement; and WHEREAS, the exchange of data elements between the Weld County Assessor and the City of Greeley Building Permit Data will commence immediately until December 31, 1992 , and be renewed automatically on a year to year basis; NOW THEREFORE, BE IT RESOLVED BY THE GREELEY CITY COUNCIL: 1. That the Mayor of the City of Greeley is authorized to sign the intergovernmental agreement which is attached hereto and incorporated herein regarding the exchange of data elements between the Weld County Assessor and the City of Greeley, for building permit data. PASSED AND ADOPTED, SIGNED AND APPROVED, this 20th day of October 20 , 1992 . ATTEST: THE CITY OF GREELEY, COLORADO ,oii City C19rk Mayor iiiiikiiiii ) CITY CLERK'S OFFICE / City of 1000 10TH STREET, GREELEY, COLORADO 80631 (303) 350-9740\ Greeley CLE TO f _ - October 28, 1992 Carol A. Harding Deputy Clerk to the Board Weld County Commissioners P. O. Box 758 Greeley, Colorado 80632 Re: Intergovernmental Agreement - Data Exchange Dear Carol: A copy of the City's resolution, number 35, 1992, is enclosed. The resolution authorizes the City to enter into the agreement referenced above, and the County's copy of the agreement is also enclosed. Please let me know if additional information is desired. Sincerely, t'tyJerk Encl res (2) 1989 GREELEY tzglii ALL-AMERICA CITY s !lirJ Hello