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HomeMy WebLinkAbout940218.tiff RESOLUTION RE: APPROVE 1994 COMMUNITY SERVICES BLOCK GRANT PLAN AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 1994 Community Services Block Grant Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Division of Human Resources, and the Colorado Department of Local Affairs, commencing March 1, 1994, and ending February 28, 1995, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1994 Community Services Block Grant Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Division of Human Resources, and the Colorado Department of Local Affairs be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 2nd day of March, A.D. , 1994, nunc pro tunc March 1, 1994. Mal? BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COUNTY, COLORADO Weld County Clerk to the Board 11,7O /j ty EXCUSED A E OF SIGNING (AYE) H. Webster, ha' man BY: uty rk Y � ��Deputy Jerk to the Board Da e Hall, ro em APPROVED AS TO FORM: c_ v rt - eorge/E. Baxter EXCUSED County Attorn Constance L. Harbert EXCUSED DATE OF SIGNING (AYE) Barbara J. Kirkmeyer 940218 (-2(] 71/, _ %r 1994 WELD COUNTY COMMUNITY SERVICES BLOCK GRANT PLAN Prepared By: Weld County Division of Human Resources P.O. Box 1805 Greeley, Colorado 80632 Contact Person: Walter J. Speckman, Executive Director (303) 353-3800 BOARD OF WELD COUNTY COMMISSIONERS filljd/ March 2, 1994 W. H. W bster,e airma 1/ Date ATTEST: � �GZ i�2/ Weld County Clerk to�/t Board By: eputy Clerk EECdd� the Board 940218 1994 CSBG PROJECT PLAN GRANTEE: Weld County Division of Human Resources ADDRESS: 1551 North 17th Avenue, P.O. Box 1805 Greeley, Colorado 80632 PROJECT CONTACT PERSON: (Name) Walter J. Speckman (Phone) (303) 353-3800 (Title) Executive Director COUNTIES INCLUDED IN THIS PLAN (For multi-county service areas) Weld County DATE: March 2, 1994 CSBG FUNDING $ 151,612 I. Objectives: From the list of CSBG program objectives described on page 1 of the State CSBG Guidelines, check which objective(s) your project activity(ies) will be addressing. For each activity, LIST ONLY ONE federal objective. Also, identify the total amount of your CSBG funds you are allocating to each federal objective checked below. Federal Objective CSBG Funds Allocated X 1. Employment $ 13,500 2. Education $ 3. Income Management $ 4. Housing $ 5. Emergency Services $ 6. Nutrition $ X 7. Linkages with Other Programs $ 138,112 8. Self Sufficiency $ 9. Health $ 10. Other $ Total CSBG Monies Allocated to Direct Services $ 128,871 Total CSBG Monies Allocated to Indirect Services $ 22,741 940218 II. Activities: Describe your proposed project activity(ies) . Include information on the target population to be served by each activity. Identify the subcontractor who will be performing the activity, where applicable. Indicate which type of service the activity will provide: Direct or Indirect. Indicate which objective (See Part I) that the activity is addressing. (Attach additional pages if necessary) . A. Statement of Objectives: 1. Introduction The Weld County Division of Human Resources (Human Resources) is a multi-purpose department under the Board of Weld County Commissioners. Human Resources is a coordinated services delivery system that attempts to focus its programs on the entire family rather than on one individual. The intent of this type of departmental organization is better coordination of programs and, thus, delivery of more comprehensive services to clients and their families. CSBG Project Type of Target Population Objective Program Service N/A 7.1 Administration * Indirect Planning and Coordination Children and Family Services Children and Family 2.4 Head Start Program Direct 2.4 Migrant Head Start Program Direct 2.5 State Preschool Program Direct 6.2 Commodity Supplemental Foods Indirect 4.3 Weatherization Indirect Developmentally 7.4 Transportation * Direct Disabled Senior Citizen Services Senior Citizens 7.5 Senior Aide Program * Direct 6.4 Senior Nutrition Direct 7.4 Mini-Bus Transportation (rural)* Direct 1.8 Older Worker Program Direct 7.2 Case Management Program Direct 7.2 Ombudsman Program Direct Employment Services Adults and Youth Employment Services of Seeking Employment Weld County (ESWC) and Training 1.8 . Job Training Partnership Act Direct 1.3 . Job Service of Colorado * Direct 8.1 . New Directions Program Direct 1.3 . Employment First Program Direct * denotes areas of requested CSBG funding 940218 The ba. organization structure of the apartment is described below: Weld County Division of Human Resources Executive Director Administrative Services Fiscal Department Office Management Programmatic Services Children & Family Senior Citizen Employment Services Services Services 2. Objectives The overall objective of Human Resources is to provide programs and services to address the social/welfare needs of residents in Weld County. Available local, state, and federal resources are focused on the goal of enabling low-income families and low-income of all ages, in rural and urban areas, to attain the skills, knowledge, and motivations, and secure the opportunities needed for them to become fully self-sufficient. The administration for Human Resources is centralized and controlled through an Administrative Unit. The Administrative Unit functions under the Executive Director and assists program directors in the administrative function of their programs. By combining administrative duties and assigning them to a unit specifically designed to handle them, the Division's program directors are free to run their programs. The administrative cost for each program is thereby reduced and more dollars reach the client through increased services. a. Administrative Unit A brief description of the administrative services is as follows: (1) Fiscal Management The Division's Fiscal Department is fully integrated with the Weld County Finance Department. The Fiscal Department handles all fiscal activities for the various funding sources to the Division. This includes budget preparation, financial reporting, and budget analysis. (2) Office Management Unit The office management functions are centralized in the areas of personnel, affirmative action, typing, office supplies, forms, etc. , and consolidated under this unit. b. Description of Programmatic Services The Division of Human Resources has programs which address the needs of the low-income in four (4) major areas: Client Support Services, Children and Family, Senior Citizens, and Employment Services. A brief description of each program is as follows: 940218 (1, Children and Family Services These services address the needs of disadvantaged families. . Family Educational Network of Weld County (FENWC) This program is divided into three major components: Head Start, Migrant Head Start, and State Preschool. The Head Start Program provides comprehensive services in order to meet the needs of both Weld County preschool children and their families who are low-income. Services are offered from October through May, in the areas of education, parent involvement, social services, health and nutrition, child care, and special needs. Migrant Head Start continues with the same services as Head Start, but is targeted at the Migrant Seasonal Farmworkers from June through September. The State Preschool Program is a cooperative effort between FENWC and Weld County School Districts. The program provides early intervention for preschool children in need of language development. This helps the children to be better prepared for entry into the public school system. . Commodity Supplemental Food Program The Commodity Supplemental Food Program provides high protein commodities, without charge, to low-income pregnant or lactating women, infants, and children through five years of age. These supplements to their diets are intended to correct the problems of vitamin deficiencies prevalent among low-income families. In addition to the commodities, nutrition education is made available to participants. . Transportation Services The Centennial Developmental Services, Inc. , (CDSI)/ Schaeffer Transportation Program provides transportation for developmentally disabled children and adults to their CDSI/Schaeffer Rehabilitation work or educational site. The Weld County Transportation Program provides transportation services to low-income or handicapped persons with no other means of transportation. . Weatherization Program The Weatherization Program enables low-income home owners who meet federal guidelines to participate in an energy conservation program. The Program provides all materials and the installation necessary to reduce the infiltration of hot and cold air into homes, through furnace efficiency check and cleaning, caulking, door and window weather-stripping, window and door repairs and replacement, insulation, and minor repairs associated with sealing the house. (2) Senior Citizen Services The Division of Human Resources has a variety of programs which address the needs of low-income seniors. . Area Agency on Aging The Area Agency on Aging manages all federal monies that are awarded to Weld County under the Title III Older 9(10218 Americans Act through a eye .a of purchase of service agreements with local agencies. The Area Agency also coordinates and manages other senior programs offered through the Division of Human Resources. . Senior Aide Program The Senior Aide Program provides a network through which outreach, referral, and transportation are made available to senior citizens in rural areas. Senior Aide Coordinators and their volunteers are located in 22 rural communities throughout the county. The basic services provided by the Coordinators and their volunteers include: information and referral, outreach, creation of new services, identification of needs, advocacy for rural senior citizens, transportation, recreation, and congregate nutrition programs. Weld County Division of Human Resources' staff assists the townships in hiring, training and administrating the Senior Aide Coordinator Program. . Senior Nutrition Program The Senior Nutrition Program provides hot nutritious meals to the elderly aged 60 and over and to their spouses, at no charge. A donation of $1.75 is suggested. The meals are served at 22 different locations throughout the county, with most rural sites situated within local senior centers. The luncheons provide not only a nutritious meal for the seniors, but also provide an opportunity for socialization, and recreational and educational activities. . Mini-Bus Transportation The Mini-Bus Transportation Program provides transportation services to the elderly who are without other means of transportation. The Mini-Bus provides transportation only for seniors in the rural areas. Passengers are picked up at and returned to their homes or from central locations on a specified day for transportation to health facilities, shopping areas, recreational activities, social service needs, and meal sites. The arrangements are set up via the Senior Aide Coordinator system in all the various townships and cities in rural Weld County. . Older Worker Program The JTPA Older Worker Program is designed to assist seniors obtain employment, either full-time, part-time, or temporary. This program has been designed to work in conjunction with the Employment Services of Weld County to ensure that coordination and non-duplication of services exists for the older workers. . Case Management The Case Management Program is designed to assist primarily the home-restricted senior population. This program allows a case manager to assess the needs of the client. The case manager will either fulfill those needs or refer the client to other agencies that may be able to help them. 9 10218 . Ombudsman The Ombudsman Program is provided through the Area Agency on Aging and is targeted at the senior nursing home population. The Ombudsman provides an advocate service for those clients who are experiencing problems at their nursing home. (3) Employment Services Employment services are provided to those adults and youth seeking employment. The umbrella name for employment services is the Employment Services of Weld County (ESWC) . ESWC is comprised of the Job Training Partnership Act (JTPA) , the Job Service, the New Directions Program, and Employment First Program. The Employment Services of Weld County (ESWC) is a single entry point delivery system which focuses all available employment and training resources for enabling low-income heads of households and other individuals seeking employment to attain the skills, knowledge, and motivation necessary to secure and maintain permanent employment. Job Service provides for the basic labor exchange services for all adults and youth seeking employment by matching an applicant with an employer. The New Directions Program is derived from the JOBS Bill of 1989. The Weld County Program is operated in conjunction with the Department of Social Services and is targeted primarily at eligible Aid to Families with Dependent Children (AFDC) adult recipients. This plan is designed to assess each client as to educational, social and physiological needs and set up a plan of action to fill those needs. The long-range goal is to graduate these clients from the Welfare system and give them every opportunity to become a part of the educated, trained, and skilled workforce. Assessment, testing, counseling, planning, training, education, child care, and transportation are all provided under this plan. The Employment First Program is also operated in conjunction with the Department of Social Services and is targeted at eligible food stamp recipients. This Program is designed to involve these clients in job search activities based on their specifically assessed needs. The goal is to give each client the enhancements and opportunities to acquire unsubsidized employment. B. Data Summary of Population to be Served: Weld County covers an area of 4,004 square miles. Within the County there are 28 cities/towns and 18 unincorporated communities. The 1990 U. S. Census showed Weld County's population at 131,821 or up 6.8% from the 1980 census of 123,439. By the CSBG funding distribution, the 1990 poverty population of Weld County is listed at 26,763. This is 5.253% of the state poverty population and 20.3% of Weld County's population. To provide a summary of the low-income population to be served by the Division of Human Resources, three (3) major statistical data areas will be covered: employment, welfare caseload, and seniors. 1. Employment According to March 1993 Labor Market Information from the Colorado Department of Labor, the projected unemployment rate for Weld County for FY 1994 will be 5.4%, up from 4.9% of FY 1993. .. a A as 2. Social 4rvices Caseload The Weld County Department of Social Services' monthly caseload status report identifying the caseload status as of December 31, 1993, shows total cases for public assistance at 5,848 up from 5,651 at December 31, 1992. 3. Senior Citizens The Colorado Division of Local Government identifies the 60+ 1991 population at 18,456 for Weld County, with 10.4% of that group being below poverty, 11% being minority, and 40% being rural. The Senior Nutrition Program statistics indicate that 66% of the seniors who participate in the congregate meals are low-income. A special report of the National Commission for Manpower Policy entitled "The Utilization of the Older Worker" describes reasons why the role of the older worker is likely to be reassessed in the years ahead. These include changing attitudes towards aging, health and self-realization, passage of the federal and state Anti-Age Discrimination Act, public discussion on increasing the eligibility age under Social Security from 65 to 68, inflationary pressures requiring workers to stay on the job to protect their standard of living, and demographic changes resulting in the graying of the labor force. Colorado DOL Labor Market Information states for PY 1992 12.4% of Weld County's population that was eligible for JTPA services was age 55+. From our experience, we have noted that significant barriers to employment generally fall within the following older worker groups: . Older workers, generally women, who have suddenly found themselves in an economic crisis due to loss of a spouse. These women, or displaced homemakers, generally have few marketable skills. . Older workers, generally retired men, whose work experience has been with jobs requiring physical labor and who are not able to continue working at strenuous jobs for health reasons. . Older workers, both men and women, who know the basics of a profession or trade, but are difficult to place due to outdated job skills. . Older workers between the ages of 55-60, who have been laid-off due to current economic conditions who have no retirement benefits and need full-time work as quickly as possible. III. Budget: The proposed budget for the Community Services Block Grant is detailed on Attachment I. A. In-Kind The Division of Human Resources will document at least 20% in-kind to match this grant. This will occur through the volunteer hours and mileage accumulated from various programs within the Division. B. Budget-Narrative This grant is primarily used to help support the Project Plan identified for administration, Senior Aide Coordinators, Senior Aide Transporta- tion, Senior Case Management, the Centennial Developmental Services, Inc./Schaeffer, the Mini-Bus Transportation Program, and the Employment Services component as described under proposed activities and services. 40/1,1040 1. Other A .ources Committed to These Acti. _ies: The Division of Human Resources has many funding sources which are committed to benefiting the low-income of Weld County. Due to the organizational structure of the Division, more client dollars are made available to alleviating the causes of poverty. Sources which provide funding to the programs in the Division include the following: United States Department Colorado Department of of Labor Social Services Governor's Job Training Office Weld County Department of Health Volunteers and Human Services Department of Energy United States Department of Agriculture Department of Local Affairs Due to the fact that budgets are not final for all funding sources, the FY 1994 actual dollars are not provided. 2. Project Evaluation: Monitoring and evaluation reports are completed and submitted on a semi-annual basis documenting information for the project evaluation plan. Attachment II details the evaluation plan estimating planned results for the PY 1994 CSBG Plan. C. Other Data Deemed Pertinent: 1. Advisory Committee: The Community Action Administering Board is the Weld County Human Resources Committee. The Committee is a recommending and advisory body in the areas of planning, policy making, and program implementation for the Community Services Block Grant to the Weld County Commissioners and Human Resources. In addition to formulating recommendations regarding program plans, goals, policies, and procedures, the Committee is involved in evaluating the programs to determine if established goals are being met. All of the functions of the Committee are augmented by staff support. The Human Resources Committee is appointed by the Board of County Commissioners. The bylaws provide for a minimum of nine (9) board members. The Human Resources Committee allows for input from different sectors of the community. The Committee consists of members representing clients, business, labor, community organizations, elected officials (city and county) , veterans, and senior citizens. The Committee is composed of 1/3 public sector, 1/3 private sector, and 1/3 client sector. The Committee also works with other Division subcommittees in planning and program services delivery of their respective programs. The Human Resources Committee meetings are held the fourth Tuesday of every month at 8:00 a.m. The meeting time and place is publicized in the publications of the commissioners agendas. The meeting times are announced one week prior to the meetings through the radio by the Weld County Commissioners. All meetings are open to the public. 940218 2. Inform.. _on on Subcontractors: The Weld County Division of Human Resources does subcontract two (2) areas. The warehouse operation of the Supplemental Foods Program is subcontracted to the Greeley Food Clearinghouse. The individual senior transportation in rural areas that cannot be provided by mini-bus is subcontracted to Weldco's Senior Aide services. 3. Date of Public Meeting: The Board of County Commissioners will hold a public meeting on March 2, 1994. At this time the Board of County Commissioners will approve the grant application. The Community Services Block Grant Plan will be available for public inspection on March 2, 1994. The approved CSBG will become a public document and remain available for public inspection. 4. Project Period: The 1994 Community Services Block Grant (CSBG) will run from March 1, 1994, through February 28, 1995. 94021A IV. Certifications. The grantee assures that funds available through this program will be used to accomplish the State Goal and to meet the Objectives stated in the State CSBG Guidelines. It is further assured that the proposed activities to be implemented with CSBG funds will meet the guidelines contained in the Federal CSBG Legislation, Title IV of the Civil Rights Act, the Age Discrimination Act of 1975, the Rehabilitation Act of 1973, and the State of Colorado CSBG Plan. The grantee also assures that it will: - specifically consider, in a public meeting the designation of any local public or private entity to carry out the county community service activities under contract with the county, any local community action agency (CAA) which received federal fiscal year 1981-1982 funding; - prohibit any political activities by grantees or contractors being supported, in part or whole, by federal funds provided through this program; - prohibit any activities to provide voters and prospective voters with transportation to the polls or provide similar assistance in connection with an election or any voter registration activity; - make available for public inspection each plan prepared as part of the program planning process. The grantee may, at its initiative,revise any plan prepared for CSBG funding and shall furnish the revised plan to the Executive Director of the Department of Local Affairs. Each plan prepared for submission shall be made available for public inspection within the county and/or service area in such a manner as will facilitate review of, and comments on, the plan; - provide for coordination between community anti-poverty programs, where appropriate, with emergency energy crisis intervention programs conducted in such community; - make available appropriate books, documents, papers, and records for inspection, examination, copying, or mechanical reproduction on or off the premises upon reasonable request by the U.S. Controller General, the State, or their authorized representatives should an investigation of the uses of CSBG funds be undertaken. - in the case of non-profit organizations contracting for CSBG funds with the State, have a board constituted so as to assure that (A) one-third of the members of the board are elected public officials currently holding office, or officials reasonably available and willing to serve is less than one-third of the membership on the board, membership on the board of appointive public officials may be counted in meeting such one-third requirement, (B) at least one- third of the members are persons chosen in accordance with democratic selection procedures adequate to assure that they are representative of the poor in the areas served; and (C) the remainder of the members are officials or members of business, industry, labor, religious, welfare, education, or other major groups and interests in the community. - in the case of county governments receiving grant funds, have an advisory committee on which the poor, elderly, and related service organizations of the county are reasonably represented. - in the case of county governments or subgrantees which receive a CSBG award in excess of $100,000, comply with the following three certifications related to the "Limitation of use of appropriated funds to influence certain Federal Contracting and financial transactions (P.O. 101-121, Section 319 and USC Title 31 Section 1352)": 1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any !l itt%naa agency, a Member of Congress, an office. or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undesigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instruction. 3. The undersigned shall require that the language of this certification be included in the award document for subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all ssu�Pb(/recipiieentssA�shall�certify and disclose accordingly. Contractor: W ('/t dY�ER /J�A�7LLV A fl L3/7/94 Position: CHAIRMAN. BOARD OF COUNTY COMMISSIONERS Chairman of the Board of County Commissioners - if county grantee Chairman of the Board of Directors - if multi-county service organization with delegated contracting authority. 9.1021 Q V. Contact Person: The contact person for the Community Services Block Grant will be Mr. Walter J. Speckman, Executive Director, Weld County Division of Human Resources, P.O. Box 1805, Greeley, Colorado, 80632. VI. Intergovernmental Agreements: There are no intergovernmental agreements. 940218 ATTACHMENT I Budget #7 Linkages with Cost Category #1 Employment Other Programs Direct Personnel: 30 Various Bus Drivers $ $ 19,178 providing 2,338 hours of transportation service to the rural elderly * 30 Various Bus Drivers 19,720 providing 2,405 hours of transportation service to developmentally disabled ** .4 FTE Community Services 10,124 Director (Coordinator, County Senior Aide Program) .33 FTE Client Services 8,215 Technician (Company tracking services to place clients to jobs) Direct Operating Expenses: Operational expenses in 5,285 providing Employment services Mini-Bus Direct Transpor- 29,582 tation Costs Based on Mileage * CDSI/Other Direct Transportation 28,767 Costs Based on Mileage ** ' Contract/Subcontract Costs: Weldcos' Senior Services 8,000 Mileage Costs reimbursed to senior volunteers who transport low-income rural elderly. Administrative Costs: Administrative Salaries/ 22,741 Overhead (15% of Grant) Totals 13,500 138,112 Grand Total of all categories: $151,612.00 940218 ATTACHMENT II Project Evaluation Plan Effectiveness Measure of First Six Months Twelve Months Each Activity Planned Result Planned Result Direct Services: 1. To attach unemployed clients 900 2,000 to jobs and reduce County unemployment in this target group. 2a. Provide training sessions to senior 6 12 aide coordinators and volunteers so they may be better equipped to pro- vide elderly outreach and information and referral services to the rural elderly. 2b. Provide volunteer transportation 16,000 32,000 to rural elderly who otherwise would not be able to travel distance to receive necessary services (miles) . 3a. Provide mini-bus service to rural 34,389 68,779 handicapped and developmentally 149,282 298,564 disabled so they may maintain self-sufficiency by employment or by rehabilitation and personal training (miles) . First Six Months Twelve Months Efficiency Measure Obj. # of Persons Planned # of Persons Planned of Each Activity # to be Served Expenditures to be Served Expenditures 1. Employment 1 1,700 $ 6,750 3,000 $13,500 2. Linkages with Other 7 Programs a. Community Services 1,800 5,062 2,000 10,124 Personnel b. Weldcos Volunteer 100 4,000 150 8,000 Transportation c. Mini-Bus Trans- 600 24,380 900 48,760 portation d. CDSI/Other Transportation 280 24,243 340 48,487 91021R Aptsri-H mrmoRAnDuni WhitiW. H. fbCoun, Chairman to B Boarr d of County Commissioners Date February 28, 1994 � COLORADO From Walter J. Speckman, Executive Director, Human Resources Subject: 1994 Community Services Block Grant Plan Enclosed for Board approval is the 1994 Community Services Block Grant Plan. The Plan informs the State of Colorado of the activities that will be performed with the monies. Weld County has been awarded $151,612.00. These monies will be used to provide for the Senior Minibus Service, the Senior Coordinator Program, Weldco's senior volunteer transportation, Centennial Developmental Services, Inc. (CDSI) , and other transportation services, as well as company tracking employment services. If the Plan is approved by the Colorado Department of Local Affairs, we will be required to enter into a contract with the State of Colorado in order for the monies to be passed directed to Weld County. This is the same procedure we have followed in past years. The term of this Plan is from March 1, 1994 through February 28, 1995. If you have any questions, please feel free to telephone me at 353-3800. 940218 Hello